BEGIN:VCALENDAR
VERSION:2.0
PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN
CALSCALE:GREGORIAN
METHOD:PUBLISH
X-WR-CALNAME:Gainsborough Town Council
X-ORIGINAL-URL:https://gainsborough-tc.gov.uk
X-WR-CALDESC:Events for Gainsborough Town Council
REFRESH-INTERVAL;VALUE=DURATION:PT1H
X-Robots-Tag:noindex
X-PUBLISHED-TTL:PT1H
BEGIN:VTIMEZONE
TZID:Europe/London
BEGIN:DAYLIGHT
TZOFFSETFROM:+0000
TZOFFSETTO:+0100
TZNAME:BST
DTSTART:20250330T010000
END:DAYLIGHT
BEGIN:STANDARD
TZOFFSETFROM:+0100
TZOFFSETTO:+0000
TZNAME:GMT
DTSTART:20251026T010000
END:STANDARD
BEGIN:DAYLIGHT
TZOFFSETFROM:+0000
TZOFFSETTO:+0100
TZNAME:BST
DTSTART:20260329T010000
END:DAYLIGHT
BEGIN:STANDARD
TZOFFSETFROM:+0100
TZOFFSETTO:+0000
TZNAME:GMT
DTSTART:20261025T010000
END:STANDARD
BEGIN:DAYLIGHT
TZOFFSETFROM:+0000
TZOFFSETTO:+0100
TZNAME:BST
DTSTART:20270328T010000
END:DAYLIGHT
BEGIN:STANDARD
TZOFFSETFROM:+0100
TZOFFSETTO:+0000
TZNAME:GMT
DTSTART:20271031T010000
END:STANDARD
END:VTIMEZONE
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260505T183000
DTEND;TZID=Europe/London:20260505T203000
DTSTAMP:20260609T111609Z
CREATED:20250502T095501Z
LAST-MODIFIED:20260609T111609Z
UID:45691-1778005800-1778013000@gainsborough-tc.gov.uk
SUMMARY:Annual Full Council - Tuesday 5 May 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 5 May 2026 - Annual Full Council\n2026-05-05 Full Council Minutes\n\n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Nigel Bowler\, Stephen Blogg\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nAlso Present:                     One member of the public attended the public forum and left prior to the commencement of the meeting. \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \n  \nFC27/001  Election of the Chair of the Town Council for the 2026/27 Civic Year (Paper A pages 7 to 8) \nTo elect a Chair and Town Mayor for the 2026-27 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office. \nMinutes:\nCouncillors Blogg and Craig were both proposed and seconded. \nAt the request of Councillor Dobbie a recorded vote was taken as follows: – \nCouncillor Craig\nFor: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Hooton\, Key\, Owles\, Puxty\, Woolley\nAgainst: – Councillors Binns\, Blogg\, Doy\, Thompson\nAbstained: – Councillors Dobbie\, Plastow  \nCouncillor Blogg\nFor: – Councillors Binns\, Blogg\, Dobbie\, Plastow\, Thompson\nAbstained: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Doy\, Hooton\, Key\, Owles\, Puxty\, Woolley  \nRESOLVED: To elect Councillor Craig Chair and Town Mayor for the 2026-27 municipal year. \nCouncillor Craig signed and read aloud the Declaration of Acceptance of Office which was also signed by the Proper Officer. \nFC27/002  Election of the Vice Chair of the Town Council for the 2026/27 Civic Year (Paper B pages 9 to 10)\nTo elect a Vice Chair and Deputy Town Mayor for the 2026-27 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\n\nMinutes:\nCouncillors Bibb and Blogg were both proposed and seconded. \nAt the request of Councillor Dobbie a recorded vote was taken as follows: – \nCouncillor Bibb\nFor: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Hooton\, Key\, Owles\, Puxty\, Woolley\nAgainst: – Councillors Dobbie\nAbstained: – Councillors Binns\, Blogg\, Doy\, Plastow\, Thompson \nCouncillor Blogg\nFor: – Councillors Binns\, Blogg\, Dobbie\, Plastow\, Thompson\nAbstained: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Doy\, Hooton\, Key\, Owles\, Puxty\, Woolley \nRESOLVED: To elect Councillor Bibb Vice Chair and Deputy Town Mayor for the 2026-27 municipal year. \nCouncillor Bibb signed and read aloud the Declaration of Acceptance of Office which was also signed by the Proper Officer. \nFC27/003  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nNo apologies for absence were received. \nFC27/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC27/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC27/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes:\nThere were no items for the exclusion of the public and press. \nFC27/007  Minutes of the Previous Meeting (Paper C pages 11 to 14)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 7 April 2026. \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 7 April 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillors Bowler\, Dannatt and Plastow abstained from voting on the above resolution. \nFC27/008  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Monday 13 April 2026 (Paper D pages 15 to 17)\nii. Policy Review Working Group\, Tuesday 21 April 2026 (Paper E pages 18 to 20)\niii. Planning Committee\, Tuesday 21 April 2026 (Paper F pages 21 to 25)\niv. Neighbourhood Plan Working Group\, Thursday 23 April 2026 (Paper G pages 26 to 29)\nv. Finance and Strategy Committee\, Tuesday 28 April 2026 (Paper H pages 30 to 33)  \nMinutes:\nRESOLVED: To NOTE the draft minutes of the Committees. \nFC27/009  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nMinutes:\nThe former Chair informed Members of the success of the Civic Charity Dinner and the Annual Town Meeting\, both of which had a great public turnout. \nii. Leader of Council\nMinutes:\nThe Leader advised that he and the Chair of the Personnel Committee had carried out the Town Clerk’s appraisal and Caretaker interviews and thanked all employees for another fantastic year. \niii. Representatives on Outside Bodies\nMinutes:\nNone received. \niv. Town Clerk (Paper I pages 34 to 71)\nMinutes:\nRESOLVED: To NOTE the Town Clerk’s report. \nFC27/010  Recommendations made by Committee (Paper J pages 72 to 91)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/005 Standing Order Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\n\nMinutes:\nRESOLVED: To adopt the reviewed Standing Orders. \nFC27/011  Recommendations made by Committee (Paper K pages 92 to 110)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/006 Financial Regulations Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Financial Regulations. \nMinutes:\nRESOLVED: To adopt the reviewed Financial Regulations. \nFC27/012  Recommendations made by Committee (Paper L pages 111 to 151)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/007 Structure and Functions Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions. \nMinutes:\nRESOLVED: To adopt the reviewed Structure and Functions. \nFC27/013  Recommendations made by Committee (Paper M pages 152 to 167)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/008 Members Code of Conduct Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Members Code of Conduct. \nMinutes:\nRESOLVED: To adopt the reviewed Members Code of Conduct. \nFC27/014  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 28 April 2026 (FS26/179 Insurance Renewal):\nRESOLVED:  To RECOMMEND to FULL COUNCIL that the insurance renewal with Zurich Municipal be approved on a 3-year Long-Term Agreement at a cost of £18\,524.59 per annum\, with £3\,524.59 to be funded from General Reserves. \nMinutes:\nRESOLVED: To approve the insurance renewal with Zurich Municipal on a three-year Long-Term Agreement at a cost of £18\,524.59 per annum\, with £3\,524.59 to be funded from General Reserves. \nFC27/015  Council Leader\nTo appoint a Leader of the Council \nMinutes:\nRESOLVED: To appoint Councillor Key as the Leader of the Council for the 2026-27 municipal year. \nNote: Councillor Dobbie voted against the above resolution.\nNote: Councillors Binns\, Plastow and Thompson abstained from voting on the above resolution. \nFC27/016  Council Deputy Leader\nTo appoint a Deputy Leader of the Council  \nMinutes:\nRESOLVED: To appoint Councillor Owles as the Deputy Leader of the Council for the 2026-27 municipal year. \nNote: Councillor Blogg voted against the above resolution.\nNote: Councillors Binns\, Dobbie\, Doy\, Plastow and Thompson abstained from voting on the above resolution. \nFC27/017  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nMinutes:\nRESOLVED: To appoint the following Members to the Finance and Strategy Committee for the 2026–27 municipal year: \n\nCouncillors Blogg\, Bowler\, Coxon\, Devine\, Dobbie\, Hooton and Puxty as full members\nCouncillors Craig and Key as ex-officio members and\nCouncillors Bibb and Owles as substitute members for the 2026-27 municipal year.\n\nRESOLVED: To appoint Councillor Bowler as Chair of the Finance and Strategy Committee for the 2026-27 municipal year. \nFC27/018  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair.  \nMinutes:\nRESOLVED: To appoint the following Members to the Property and Services Committee for the 2026–27 municipal year: \n\nCouncillors Binns\, Coxon\, Dannatt\, Davies\, Owles\, Plastow and Thompson as full members\nCouncillors Craig and Key as ex-officio members\nCouncillor Hooton as substitute member\n\nCouncillors Dannatt and Owles were both proposed and seconded for the position of Chair of the Property and Services Committee. \nA vote was taken on the appointment of Councillor Dannatt as Chair\, resulting in:\n8 votes for\n1 vote against\n9 abstentions \nA further vote was taken on the appointment of Councillor Owles as Chair\, resulting in:\n11 votes for\n7 abstentions \nRESOLVED: That Councillor Owles be appointed Chair of the Property and Services Committee for the 2026–27 municipal year. \nFC27/019  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair.  \nMinutes:\nRESOLVED: To appoint the following Members to the Personnel Committee for the 2026–27 municipal year: \n\nCouncillors Bibb\, Bowler\, Dannatt\, Hooton\, Owles\, Thompson and Woolley as full members\nCouncillors Craig and Key as ex-officio members\nCouncillor Davies as substitute member\n\nRESOLVED: To appoint Councillor Woolley as Chair of the Personnel Committee for the 2026-27 municipal year. \nFC27/020  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nMinutes:\nRESOLVED: To appoint the following Members to the Planning Committee for the 2026–27 municipal year: \n\nCouncillors Binns\, Blogg\, Dobbie\, Owles\, Plastow\, Puxty and Thompson as full members\nCouncillors Craig and Key as ex-officio members\nCouncillors Devine and Hooton as substitute members\n\nCouncillors Plastow and Puxty were both proposed and seconded for the position of Chair of the Planning Committee. \nA vote was taken on the appointment of Councillor Plastow as Chair\, resulting in:\n5 votes for\n1 vote against\n12 abstentions \nA further vote was taken on the appointment of Councillor Puxty as Chair\, resulting in:\n13 votes for\n5 abstentions \nRESOLVED: That Councillor Puxty be appointed Chair of the Planning Committee for the 2026–27 municipal year. \nFC27/021  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nMinutes:\nRESOLVED: To appoint Councillors Bibb\, Binns\, Dobbie\, Owles and Thompson to the Neighbourhood Plan Working Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/022  Emergency Community Plan Working Group\nTo appoint 3-5 Members to the Community Emergency Plan Working Group. \nMinutes:\nRESOLVED: To appoint Councillors Bibb\, Hooton\, Owles and Thompson to the Community Emergency Plan Working Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/023  Asset Transfer Task and Finish Group\nTo appoint 3 Members to the Asset Transfer Task and Finish Group. \nMinutes:\nRESOLVED: To appoint Councillors Bowler\, Dannatt and Owles to the Asset Transfer Task and Finish Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/024  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group. \nMinutes:\nRESOLVED: To appoint Councillors Davies\, Devine and Thompson to the Policy Review Working Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/025  Appointment of Representation on or work with External Bodies\nTo appoint representatives to outside bodies. \nMinutes:\nRESOLVED: To appoint the following representatives to outside bodies:\ni. Gainsborough Adventure Playground Association – Councillor Coxon\nNote: Councillors Plastow and Woolley voted against the above resolution. \nii. Friends of Richmond Park – Councillor Davies\nNote: Councillor Dobbie voted against the above resolution.\nNote: Councillor Binns abstained from voting on the above resolution. \niii. North Notts and Lincs Community Rail Partnership CIC – Councillor Owles\niv. Marshalls & Rose Brothers Memorial Charity – Councillor Woolley\nv. Gainsborough in Bloom – Councillor Davies\nvi. Safeguarding Champion – Councillor Hooton\nvii. First Aid Champion– Councillor Hooton\nviii. Armed Forces Champion – Councillor Dannatt \nFC27/026  Authorised Signatories – Payments\nTo approve authorised payment signatories for 2026/27 (5 authorised of which 2 sign). Current signatories are Councillors Bowler\, Craig\, Davies\, Key & Plastow. \nMinutes:\nRESOLVED: To appoint Councillors Bowler\, Craig\, Davies\, Key and Plastow as authorised payment signatories for 2026/27\, with any two signatures required. \nNote: Councillor Coxon voted against the above resolution.\nNote: Councillor Plastow abstained from voting on the above resolution. \nFC27/027  Authorised Signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2026/27. Current authorised persons are Town Clerk and those members on the Town Council’s bank mandates\, which currently are Councillors Bowler\, Craig\, Davies\, Key & Plastow.\nNote: Council now have a seal. \nMinutes:\nRESOLVED: To appoint the Town Clerk and RFO\, together with those members on the Town Council’s bank mandate\, currently are Councillors Bowler\, Craig\, Davies\, Key and Plastow as authorised persons to sign legal documents for 2026/27. \nNote: Councillor Plastow abstained from voting on the above resolution. \nFC27/028  Meeting Calendar for 2026 / 2027 (Paper N pages 168 to 169)\nTo consider and approve a meeting schedule for 2026/27. \nMinutes:\nRESOLVED:To approve a meeting schedule for 2026/27 \nFC27/029  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies. \nMinutes:\nRESOLVED: To approve Council’s subscriptions to:\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office\nv. Grants Online \nFC27/030  Motion received from Councillor Coxon\nTo discuss and make a decision regarding the provision of business cards for members who wish to have them.\nSeconded by Councillor Owles. \nMinutes:\nRESOLVED:To refer the matter to the Finance and Strategy Committee to obtain costings for generic Councillor business cards and 50 personalised business cards for each interested Member. Nine Councillors expressed an interest in receiving business cards. \nFC27/031  Motion received from Councillor Owles\nThe purpose of this motion is to seek support from members to collaborate effectively between the district councillors and town councillors in organising a street surgery in the marketplace on market days. \nI believe we can effectively utilise the West Lindsey’s pop-up gazebo and our new pop-up banners for the Town Council\, allowing us to engage with residents directly. This initiative would provide an excellent opportunity for us to discuss local matters\, gather information\, address any queries or concerns\, and relay pertinent questions to other ward councillors\, including those from the district council and Lincolnshire County Council. \nTo facilitate this process\, we would need to create a standard form\, which I understand the Town Clerk is willing to assist us in developing. This initiative aims to enhance our presence in the marketplace and to reinforce the identity of the Town Council\, showing that we are an approachable entity within the community rather than a faceless organisation. \nIt is essential to note that this would be a non-political event\, open to any members wishing to participate on Tuesdays and Saturdays. The platform will not serve to promote any individual political party but will focus solely on the benefits for our town\, including the facilities\, amenities\, and services provided by Gainsborough Town Council. \nI am seeking members support\, to establish this initiative on a weekly basis going forward. Importantly\, this proposal will not incur any expenditure for the Town Council\, as we have already secured approval from West Lindsey for the use of their pop-up gazebo\, which will be set up and dismantled as part of the general market operations\, used jointly by both organisations when members are available. \nSeconded by Councillor Coxon \nI look forward to your thoughts on this proposal and hope to receive your support in bringing this initiative to fruition. \nMinutes:\nRESOLVED: To support collaboration between District Councillors and Town Councillors in organising street surgeries in the Market Place on market days.\nIt was noted that a minimum of three Members to be in attendance at each session\, with Councillor Owles coordinating a rota and Member availability. \nNote: Councillor Dobbie voted against the above resolution.\nNote: Councillor Plastow abstained from voting on the above resolution. \nFC27/032  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nNo update was received. \nFC27/033  Correspondence (Paper O pages 170 to 171)\nTo note the correspondence previously circulated by email (for information only).\n\nMinutes:\nRESOLVED: To NOTE the correspondence circulated.\n \nFC27/034  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\ni. AGAR: Section 1 – Annual Governance Statement\nii. Year End Accounts 2025/26\niii. AGAR – Section 2 Accounting Statements\niv. Debt Write Off \nFC27/035  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 June 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting is scheduled for Tuesday 2 June 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 8:30pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-40/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Annual Council Meeting,Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260512T183000
DTEND;TZID=Europe/London:20260512T203000
DTSTAMP:20260804T112056Z
CREATED:20250507T100641Z
LAST-MODIFIED:20260804T112056Z
UID:45755-1778610600-1778617800@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - Tuesday 12 May 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 12 May 2026 - Property and Services Committee PUBLIC\n2026-05-12 Property and Services Committee Minutes\n  \nAgenda and Minutes\nPresent: Councillors Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Paul Key\, Douglas Owles (C)\, James Plastow\, Richard Thompson \nIn attendance: \nSean Alcock                        Operations Manager\nAmanda Clarke                   Communities Officer\nNatasha Gardener              Assistant Clerk \nAlso Present:                     One member of the public. \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \n\nPS27/001  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Davies. \nPS27/002  Vice Chair\nTo appoint Vice Chair for this committee. \nMinutes:\nRESOLVED: To elect Councillor Davies as Vice Chair for Property and Services Committee. \nNote: Councillors Key and Coxon abstained on voting on the above resolution. \nPS27/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes: \nNo declarations of interest were received. \nPS27/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS27/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS27/012\, PS27/013\, PS27/014\, PS27/015 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1(2)\, due to the confidential nature of the business to be discussed. \nPS27/006  Minutes of the Previous Meeting (Paper A pages 4 to 8)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 10 March 2026. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 10 March 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Plastow and Owles abstained on voting on the above resolution. \nRESOLVED: Under Standing Order 10.1f the order of business was changed to take item PS27/011 next. \nPS27/011  Request for Animals on Allotments (Paper F pages 22 to 25)\nTo consider requests have house rabbits and quails on allotments. \nMinutes: \nSpital Hill – Quail\nRESOLVED: To proceed with Option E and approve a pilot scheme\, allow quail on a trial basis for a defined period (e.g. 6-12 months) with monitoring and review before wider adoption or policy amendment. \nFoxby Hill – Rabbits:\nCouncillor Coxon proposed Option B to approve with additional conditions \n\nAs per Option A\, but with further conditions:\n\n\nEnclosures must be located within individual plots rather than shared across multiple plots;\nRegular inspection by the Council or Communities Officer;\nClear waste management and hygiene requirements;\nA review period (e.g. 6–12 months) to assess compliance\, seconded by Councillor Thompson.\n\nAt the request of Councillor Plastow a recorded vote was taken:\nFor: Councillors Coxon\, Craig\, Key\, Thompson\nAgainst: Councillors Dannatt\, Plastow\nAbstention: Councillor Owles \nCouncillor Dannatt proposed Option C: Decline permission on the basis that shared enclosures and multi-plot arrangements may complicate enforcement\, tenancy responsibilities\, and site management\, on the provision of getting further information and clarification on the health for the rabbits and site security of the rabbits\, so they are not coming into contact with wild rabbits that may be on the allotment\, seconded by Councillor Plastow. \nAt the request of Councillor Plastow a recorded vote was taken\nFor: Councillors Dannatt\, Key\, Owles\, Plastow\nAgainst: Councillors Coxon\nAbstained: Councillors Craig\, Thompson \nAs there was an equal number of votes in favour of each proposal\, Councillor Owles exercised his casting vote as Chair in favour of Option C. \nRESOLVED: To decline permission on the basis that shared enclosures and multi-plot arrangements may complicate enforcement\, tenancy responsibilities\, and site management\, on the provision of getting further information and clarification on the health for the rabbits and site security of the rabbits\, so they are not coming into contact with wild rabbits that may be on the allotment. \nPS27/007  Town Centre Events (Paper B pages 9 to 10)\nTo consider the Council’s financial contributions to the GO Festival\, Christmas Lights Festival and Illuminate events for the 2026/27 financial year. \nMinutes:\nCouncillor Dannatt proposed the recommendation contained within the report\, seconded by Councillor Plastow.\nAt the request of Cllr Key a recorded vote was taken:\nFor: Councillors Dannatt\, Owles\, Plastow\, Thompson\nAgainst: Councillors Coxon\, Key\nAbstained: Councillor Craig \nRESOLVED: To approve contributions from the 2026/27 budget as follows:\ni. £1\,000 for Illuminate 2027 (budget code 10010);\nii. £3\,000 for Go Festival 2026 (budget code 10050); and\niii. £7\,500 for the Christmas Lights Festival 2026 (budget code 11000). \nPS27/008  Ransomes Mower (Paper C pages 11 to 15)\nTo consider future of the Ransomes mower and cricket outfield maintenance. \nMinutes:\nNote: The member of public left the meeting.\nRESOLVED: To proceed with Option 1 and continue using the existing Toro LT-F3000 mower for the cricket outfield at no additional cost. \nPS27/009  Pocket Park at Spital Terrace (Paper D pages 16 to 18)\nTo consider whether the Town Council should undertake ongoing low-maintenance management of the Pocket Park at Spital Terrace. \nMinutes:\nRESOLVED: Not to undertake maintenance of the Pocket Park at Spital Terrace. \nNote: Councillors Coxon and Dannatt voted against the above resolution.\nNote: Councillor Thompson abstained on voting on the above resolution.\nNote: Councillor Coxon left the meeting at 7:49pm. \nPS27/010  Love Lane Allotment Electric Gate (Paper E pages 19 to 21)\nTo consider request from plot holder for the installation of an electric gate and determine whether to instruct Officers to investigate further. \nMinutes:\nRESOLVED: To decline the request for installation of electric gates on the grounds that it does not constitute a reasonable adjustment. \nPS27/012  Allotment Tenancy Breaches (Paper G pages 26 to 32)\nTo consider and approve termination of tenancies under the Allotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To issue a Notice to Quit to the tenant\, as detailed in recommendation 2 of the report. \nNote: Councillor Craig left the meeting at 8:02pm. \nRESOLVED: To issue a Notice to Quit to the tenants\, as detailed in the report\, if no improvements are made by 21 May 2026\, in accordance with recommendation 3. \nNote: Councillor Dannatt requested that the same position is used when inspection photos are taken\, supported by Councillor Owles. \nRESOLVED: To issue a Notice to Quit to the tenant\, detailed in recommendation 1 of the report. \nPS27/013  Allotment Breach Appeals (Paper H pages 33 to 73)\nTo consider appeals of breaches served and determine whether to overturn the decision or to uphold it.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes: \n\nAppeal 1\n\nRESOLVED: To defer reviewing the appeal subject to receiving further information from the tenant. \nRESOLVED: Under Standing Order 3.26 to extend the meeting past 2 hours. \n\nAppeal 2\n\nRESOLVED: To uphold the decision to issue the breach notice and as previously resolved under PS27/012 for a Notice to Quit to be issued. \n\nAppeal 3\n\nRESOLVED: To uphold the decision to issue the breach notice. \nPS27/014  North Warren Cemetery Gates (Paper I pages 74 to 76)\nTo consider quotation received to repair cemetery entrance gates at North Warren Cemetery\,\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To accept the quotation from Gainsborough Building Ltd for £1\,985.00 +VAT for repairs to the entrance gates at North Warren Cemetery. \nPS27/015  Christmas Lights Infrastructure Overhaul (Paper J pages 77 to 79)\nTo consider quotations received for the replacement and upgrade of the existing Christmas lights infrastructure\, including catenary wires\, fixings\, and load testing across the town centre Christmas lighting display locations\nExclusion of public and press recommended due to commercially sensitive information. \nNote: Insufficient information was provided at this time and therefore the item was deferred for a future meeting. \nPS27/016  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Richmond Park Potting Shed Demolition – June\nii. Richmond Park Garden Wall Repointing – June\niii. Love Lane Allotment Access Road – June\niv. Richmond House & Park Condition Report – June\nv. Richmond House & Park Feasibility Study\nvi. Richmond Park Outbuilding Repair Quotes\nvii. General Cemetery Chapel\nviii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nix. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nx. Volunteer Recognition\nxi. Christmas Lights Infrastructure Overhaul \nPS27/016  Time and Date of Next Meeting\nTo note the next Property and Services Committee meeting is an extraordinary meeting scheduled for Tuesday 9 June 2026 at 6:30pm. \nMinutes: \nRESOLVED: To note the next Property and Services Committee meeting is an extraordinary meeting scheduled for Tuesday 9 June 2026 at 6:30pm. \nThe meeting closed at
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-36/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260519T183000
DTEND;TZID=Europe/London:20260519T203000
DTSTAMP:20260819T083737Z
CREATED:20250507T101759Z
LAST-MODIFIED:20260819T083737Z
UID:45780-1779215400-1779222600@gainsborough-tc.gov.uk
SUMMARY:Planning Committee - Tuesday 19 May 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 19 May 2026 - Planning Committee\n2026-05-19 Planning Committee Minutes\n\nAgenda and Minutes\n\nPresent: Councillors Mark Binns\, Richard Craig\, David Dobbie\, Paul Hooton (sub)\, Paul Key\, James Plastow\, Glenn Puxty (C)\, Richard Thompson \nIn Attendance:\nNatasha Gardener                 Assistant Clerk \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \n\nPL27/001 Apologies for Absence\nTo note apologies for absence. \nMinutes: \nApologies for absence were received from Councillors S Blogg\, M Devine and D Owles. \nPL27/002 Vice Chair\nTo appoint Vice Chair for this committee. \nMinutes:\nRESOLVED: To elect Councillor Plastow as vice-chair for the Planning Committee. \nPL27/003 Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Dobbie declared a personal interest in agenda PS27/010 as multiple members of the public have contacted him as the ward Councillor.\nCouncillor Binns declared a personal interest in agenda item PS27/010 as he knows the applicant.\nCouncillor Binns declared a personal interest in agenda item PS27/019 as he knows the applicant. \nPL27/004 Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPL27/005 Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes:\nRESOLVED: To exclude public and press from item PS27/010 due to the sensitive nature. \nPL27/006 Minutes of the Previous Meeting (Paper A pages 5 to 9)\nTo receive and resolve to sign as a true and accurate record the minutes of the Planning Committee meeting held on Tuesday 21 April 2026. \nMinutes:\nRESOLVED: That the minutes of the Planning Committee meeting held on Tuesday 21 April 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillors Craig\, Hooton\, Key and Plastow abstained on voting on the above resolution.   \nPL27/007 Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00361 (received 20/04/26) any observations to make on the application\, please make them by 25/05/2026\nProposal: Planning application to erect 2no. dwellings.\nLocation: Garages Adjacent to 60 Nelson Street\, Gainsborough \nMinutes:\nRESOLVED: To support the application. \nPL27/008 Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00382 (received 24/04/26) any observations to make on the application\, please make them by 25/05/2026\nProposal: Planning application for alterations and extensions\, including reduction in total residential units\, replacement rear extension\, new dormer window\, installation of solar panels and boundary fencing\, replacement windows\, roof and facade works.\nLocation: 25-29A Spring Gardens\, Gainsborough \nMinutes:\nRESOLVED: To support the application. \nPL27/009 Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00392 (received 28/04/26) any observations to make on the application\, please make them by 01/06/2026\nProposal: Planning application for formation of new vehicle access with associated fencing\, barrier and security gate\nLocation: Land to North of AB Mauri Maltings Premises\, Primrose Street\, Gainsborough \nMinutes:\nRESOLVED: To support the application. \nNote: Councillor Binns abstained on voting on the above resolution\nNote: Councillor Key requested it be noted he raised concerns about the number of accidents highlighted in the area. \nPL27/010 Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00976 (received 07/05/26) any observations to make on the application\, please make them by 25/05/2026\nProposal: Planning application for change of use to use from Class C3 (dwellinghouse) to C2 (Children’s home)\nLocation: Rowen House\, Summer Hill\, Gainsborough \nMinutes:\nRESOLVED: To request further information about previous Ofsted inspections for Collective Dimensions and to request the Assistant Clerk circulate any response to Councillors. \nNote: Councillor Binns abstained on voting on the above resolution. \nPL27/011 Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00416 (received 08/05/26) any observations to make on the application\, please make them by [DATE]\nProposal: Planning application for erection of heritage stone archway\, timber garage and storage unit\, standalone timber pergola and 2no. seating areas\, timber storage shed\, aluminium and PVC events marquee\, and free-standing timber pergola.\nLocation: Hickman Hill Hotel\, Coxs Hill\, Gainsborough\, DN21 1HH \nMinutes:\nRESOLVED: To support the application.\nNote: Councillor Plastow abstained on voting on the above resolution.\nNote: Councillor Plastow raised concerns about potential damage to trees with TPOs in the area\, Councillor Key advised he could contact the TPO Officer directly. \nPL27/012 Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00427 (received 13/05/26) any observations to make on the application\, please make them by [DATE]\nProposal: Planning application for change of use from class E shop to sui generis takeaway shop.\nLocation: 4A Church Street\, Gainsborough\, DN21 2JH\n\nMinutes:\nRESOLVED: To not make a comment on the application. \nPL27/013 Decision Notice (Paper B pages 10 to 19)\nTo note decision notice received.\nApplication Ref No: WL/2026/00213 GRANTED (Delegated)\nProposal: T1 Oak – Reduce height by 1.5m and a reduction of the south eastly canopy growing towards the property of 2m. T1 of Tree Preservation Order Gainsborough No2 2017.\nLocation: Hill View\, Foxby Hill\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/014 Decision Notice (Paper C pages 20 to 34)\nTo note decision notice received.\nApplication Ref No: WL/2025/01068 GRANTED (Committee)\nProposal: Listed building consent for the creation of 8no. apartments\, various façade works\, and the renovation of the existing commercial unit.\nLocation: Ship Court\, Silver Street\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice.\n\nNote: Councillor Dobbie requested it be noted that it is a positive development for town centre living. \nPL27/015 Decision Notice (Paper D pages 35 to 60)\nTo note decision notice received.\nApplication Ref No: WL/2025/01067 GRANTED (Committee)\nProposal: Planning application for the creation of 8no. apartments\, various façade works\, and the renovation of the existing commercial unit.\nLocation: Ship Court\, Silver Street\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nNote: Councillor Dobbie requested it be noted that it is a positive development for town centre living. \nPL27/16 Decision Notice (Paper E pages 61 to 65)\nTo note decision notice received.\nApplication Ref No: WL/2026/00218 GRANTED WITH CONDITIONS (Delegated)\nProposal: Advertisement consent to display 1no. illuminated 6m totem.\nLocation: Evans Halshaw Ford Centre Lea Road Gainsborough DN21 1AF \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/017 Street Naming Requests\nTo consider street naming requests received (if any). \nMinutes:\nNo street naming requests were received. \nPL27/018 Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nMinutes:\nNo tree preservation orders were received. \nPL27/019 Temporary Stop Notice\nTo note Temporary Stop Notice served by West Lindsey District Council to Fourjays Property Limited for Highfield House\, Summer Hill\, Gainsborough\nPaper F (pages 66 to 69) \nMinutes:\nRESOLVED: To go into closed session for item PS27/019 due to sensitive subject matter.\nRESOLVED: To NOTE the Temporary Stop Notice served by West Lindsey District Council to Fourjays Property Limited for Highfield House\, Summer Hill\, Gainsborough. \nPL27/020 Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only). \nMinutes: \nRESOLVED: To NOTE the items for notification to be included on a future agendas:\ni. DMMO Application for footpath from Mayfield to Margaret Close\nii. Asset Transfer Response – Queensfield Playing Field \nPL27/021 Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 16 June 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the date and time of the next Planning Committee meeting is scheduled for Tuesday 16 June 2026 at 6:30pm. \nThe meeting closed at 7:33pm.
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-49/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260526T183000
DTEND;TZID=Europe/London:20260526T203000
DTSTAMP:20260804T112142Z
CREATED:20250507T104853Z
LAST-MODIFIED:20260804T112142Z
UID:45822-1779820200-1779827400@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - Tuesday 26 May 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 26 May 2026 - Finance and Strategy Committee PUBLIC\n2026-05-26 Finance and Strategy Committee Minutes\n  \nAgenda and Minutes\n\nAttendance: Councillors Stephen Blogg\, Nigel Bowler (C)\, Nicholas Coxon\, Richard Craig\, Michael Devine\, David Dobbie\, Paul Key\, Glenn Puxty \nIn Attendance:\nRachel Allbones                  Town Clerk & Responsible Finance Officer \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \n\nFS27/001  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor P Hooton \nFS27/002  Vice Chair\nTo appoint Vice Chair for this committee. \nMinutes:\nRESOLVED: To elect Councillor Devine as Vice Chair for Finance and Strategy Committee. \nFS27/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were made. \nFS27/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nFS27/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nMinutes:\nNo items for the exclusion of public and press. \nFS27/006  Minutes of the Previous Meeting (Paper A pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Finance and Strategy Committee meeting held on Tuesday 28 April 2026. \nMinutes:\nRESOLVED: That the minutes of the Finance and Strategy Committee meeting held on Tuesday 28 April 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillors Bowler\, Craig\, Key and Puxty abstained from voting on the above resolution. \nFS27/007  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 May 2026 (Paper B pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 May 2026 (Paper C pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 May 2026 (Paper D pages 16 to 33)  \nMinutes:\nRESOLVED: To NOTE and approve the following reports:\ni. Unpaid Expenditure Transactions for 20 May 2026.\nii. Cashbook Summary (including due and unpaid transactions) for 20 May 2026\niii. Budget Comparison Report (including due and unpaid transactions) for 20 May 2026 \nFS27/008  Bank Reconciliation (Paper E pages 34 to 65)\nTo approve and resolve to sign the monthly bank reconciliations for 30 April 2026 per paragraph 2.2 of Financial Regulations. \nMinutes:\nRESOLVED: That the monthly bank reconciliations for 30 April 2026 be approved and signed\, with the following closing balances:\ni. HSBC Current/Deposit Account: £580\,721.67\nii. CCLA: £500\,000.00 \nFS27/009  Year End Accounts 2025/26\nTo consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval\, which consist of the following documents:\ni. Consolidated Balance Sheet (Paper F pages 66 to 68)\nii. Income and Expenditure Account Report (Paper G pages 69 to 71)\niii. Income and Expenditure Account Analysis Report (Paper H pages 72 to 74)\niv. Income and Expenditure by Budget Headings Report (Paper I pages 75 to 81)\nv. Trial Balance (Paper J pages 82 to 84) \nMinutes:\nRESOLVED: To RECOMMEND TO FULL COUNCIL to approve the following reports for the 2025/26 financial year: –\ni. Consolidated Balance Sheet\nii. Income and Expenditure Account Report\niii. Income and Expenditure Account Analysis Report\niv. Income and Expenditure by Budget Headings Report\nv. Trial Balance \nFS27/010  AGAR – Section 2 Accounting Statements (Paper K pages 85 to 86) \nTo consider end of year accounts for the 2025/26 financial year and recommend to Full Council for approval\, which consist of the Section 2 – Accounting Statements of the AGAR: \nMinutes:\nRESOLVED: To RECOMMEND TO FULL COUNCIL to approve the Section 2 Accounting Statements of the AGAR for the 2025/26 financial year. \nFS27/011  Reserves Policy (Paper L pages 87 to 92)\nTo review and adopt the Reserves Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Reserves Policy. \nFS27/012  Councillor Business Cards (Paper M pages 93 to 95)\nTo consider whether to proceed with purchasing Councillor business cards. \nMinutes:\nRESOLVED: To purchase 500 generic business cards from Instant Print at a cost of £16.64. \nFS27/013  Office IT Infrastructure (Paper N pages 96 to 98)\nTo consider the future provision of office IT infrastructure \nMinutes:\nRESOLVED: To\ni. Accept the quotation submitted by F5 Computing for replacement office IT equipment and associated migration works;\nii. Approve migration to Microsoft 365 and subsequent decommissioning of the existing server once implementation is complete; and\niii. Authorise the Town Clerk to progress procurement and implementation in accordance with the approved quotation. \nNote: Councillor Dobbie requested that all office and Member IT is renewed at the same time in the future. \nFS27/014  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: To NOTE the items for notification to be included on a future agendas:\ni. Internal Audit Report 2025/26\nii. Appropriate Policy Document\niii. Newsletter\niv. Operation Bridges Review\nv. Civic Protocol\nvi. Registrar Lease renewal\nvii. Unity Trust Bank\nviii. Strategic Plan\nix. LCAS Silver Status submission \nFS27/015  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 23 June 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the date and time of the next Finance and Strategy Committee meeting scheduled for Tuesday 23 June 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:23pm. \n 
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-52/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
END:VCALENDAR