BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20270328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20271031T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20260203T183000 DTEND;TZID=Europe/London:20260203T203000 DTSTAMP:20260804T130942Z CREATED:20250502T095231Z LAST-MODIFIED:20260804T130942Z UID:45685-1770143400-1770150600@gainsborough-tc.gov.uk SUMMARY:Full Council - Tuesday 3 February 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 3 February 2026 - Full Council PUBLIC\n2026-02-03 Full Council Minutes \n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Stephen Blogg\, Nicholas Coxon\, Richard Craig\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Douglas Owles\, Glenn Puxty\, Richard Thompson \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFC26/154  Apologies for Absence\nTo note apologies for absence. \nMinutes: \nApologies were received from Councillors Bowler\, Dannatt\, Plastow. \nFC26/155  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes: \nNo declarations of interest were declared. \nFC26/156  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes: \nNo dispensation requests were made. \nFC26/157  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes: \nRESOLVED: to exclude the public and press from items FC26/166 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nFC26/158  Minutes of the Previous Meeting (Paper A pages 5 to 8) (Paper B pages 9 to 11)\nTo receive and resolve to sign as a true and accurate record the minutes of the Full Council meeting held Tuesday 6 January 2026 and Tuesday 13 January 2026. \nMinutes: \nRESOLVED: that the minutes of the Council meetings held on Tuesday 6 January 2026 and Tuesday 13 January 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillor Binns abstained from voting on the above resolution. \nFC26/159  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Friday 9 January 2026 (Paper C pages 12 to 14)\nii. Property and Services Committee\, Tuesday 13 January 2026 (Paper D pages 15 to 18)\niii. Personnel Committee\, Wednesday 14 January 2026 (Paper E pages 19 to 22)\niv. Neighbourhood Plan Working Group\, Thursday 15 January 2026 (Paper F pages 23 to 26)\nv. Community Emergency Plan Working Group\, Tuesday 20 January 2026 (Paper G pages 27 to 30)\nvi. Planning Committee\, Tuesday 20 January 2026 (Paper H pages 31 to 35)\nvii. Asset Transfer Working Group\, Wednesday 21 January 2026 (Paper I pages 36 to 38)\nviii. Finance and Strategy Committee\, Tuesday 27 January 2026 (Paper J pages 39 to 44) \nMinutes:\nRESOLVED: to NOTE the draft minutes of the Committees. \nFC26/160  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk (Paper K pages 45 to 79) \nMinutes:\ni. Chair of Council\nThe Chair advised of events he had attended\, of the upcoming Civic Service on 8 February\, and his Civic Dinner he is organising for 24 April.\nii. Leader of Council\nThe Leader updated Members on recent meetings attended.\niii. Representatives on Outside Bodies\nCllr Hooton updated Members on the progress of the St John Ambulance Gainsborough cadets group.\niv. Town Clerk\nRESOLVED: to NOTE the Town Clerk’s report \nFC26/161 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Personnel Committee\, one vacancy \nMinutes: \nRESOLVED: to appoint Councillor Blogg to the Personnel Committee\, and Councillor Thompson as a substitute member for the remainder of the 2025-26 municipal year. \nFC26/162  Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee meeting held on 13 January 2026 (PS26/071 Richmond House Guttering):\nRESOLVED: To RECOMMEND to FULL COUNCIL approval of the quotation submitted by T.G. Sowerby Developments Ltd for the replacement of approximately 40 meters of guttering and 18 meters of downpipe to the front and two sides of Richmond House\, at a cost of £10\,760.00 + VAT\, to be funded from General Reserves. \nMinutes: \nRESOLVED: To approve of the quotation submitted by T.G. Sowerby Developments Ltd for the replacement of approximately 40 meters of guttering and 18 meters of downpipe to the front and two sides of Richmond House\, at a cost of £10\,760.00 + VAT\, to be funded from General Reserves. \nFC26/163  Recommendation made by Committee (Paper L pages 80 to 85)\nTo consider the following recommendation from Personnel Committee meeting held on 14 January 2026 (PC26/045 Neonatal Care Leave Policy):\nRESOLVED: To RECOMMEND to FULL COUNCIL to adopt a Neonatal Care Leave Policy. \nMinutes: \nRESOLVED: To adopt a Neonatal Care Leave Policy. \nFC26/164  Recommendation made by Committee (Paper M pages 86 to 89)\nTo consider the following recommendation from Asset Transfer Task & Finish Group meeting held on Wednesday 21 January 2026 (AT26/016 WLDC Property and Asset Review)\nRESOLVED: To RECOMMEND to FULL COUNCIL that conversations commence with West Lindsey District Council to explore\, in principle\, the transfer of the following sites: \nMinutes:\nRESOLVED: That conversations commence with West Lindsey District Council to explore\, in principle\, the transfer of the following sites\, and approve the letter to WLDC: \nOperational \n\nMarshalls Sports Ground – Building and Land\nLevellings\nRichmond House and Gardens\nRoses Sports Ground – Building and Land\n\nPossible Future Operational \n\nCox’s Hill Nursery Site\nGeneral Cemetery Land\nQueensfield Playing Field\nRichmond House Lodge\n\nProtection of Public Green Spaces \n\nLand at Ashcroft Road (Play Park)\nBaltic Mill Land\nWhitton Gardens\nCaskgate Street Land (Former Guildhall site)\nCorringham Road (The Gap)\n\n\nFC26/165  Recommendation made by Committee (Paper N pages 90 to 94)\nTo consider the following recommendation from Finance and Strategy Committee meeting held on Tuesday 27 January 2026 (FS26/139 Councillor Laptop Use & Return Agreement)\nRESOLVED: To RECOMMEND TO FULL COUNCIL the adoption of the Councillor Laptop Use & Return Agreement. \nMinutes:\nRESOLVED: To remove the words “for party-political purposes or” from 3.3\, ask WLDC for a copy of their agreement and refer back to Finance and Strategy Committee.\nNote: Councillors Bibb and Craig left the meeting at 7:38pm. \nFC26/166  Richmond House Condition Report and Feasibility Study (Paper O pages 95 to 107)\nTo consider working jointly with WLDC to commission a condition survey and feasibility study carried to for Richmond House and the surrounding Park. \nMinutes:\nRESOLVED: To\n1. Approve the Town Clerk continuing to work collaboratively with West Lindsey District Council to jointly commission:\no an updated condition survey of Richmond House; and\no a feasibility study to explore the future potential use of the building.\n2. Approve the allocation of funding from earmarked reserves to meet the Council’s share of the agreed costs.\n3. Note that a further report will be brought back to Members once the surveys and feasibility work have been completed\, setting out findings\, options\, and any recommendations for future action. \nFC26/167  Annual Civic Service Date\nTo consider booking All Saints Parish Church on an annual basis for third Sunday of September for the annual Civic Service. \nMinutes:\nRESOLVED: To book All Saints Parish Church on an annual basis for the third Sunday of September for the annual Civic Service.\nNote: Councillor Devine abstained from voting on the above resolution. \nFC26/168  Annual Town Meeting (Paper P pages 108 to 110)\nTo consider and agree invitees to present at the Annual Town Meeting. \nMinutes:\nRESOLVED: To\ni. Invite STEP Fusion to present\nii. Invite WLDC to present about LGR\niii. Invite Andys Man Club to either present or have a stall\niv. Invite St John Ambulance to have a stall\nv. Invite Gainsborough Neighbourhood Plan to either present or have a stall\nvi. Set the format to have an interval for attendees to look around the stalls \nFC26/169  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nRESOLVED: to NOTE the update from the Town Clerk regarding the WLDC Briefing she attended on Monday 2 February. \nFC26/170  Correspondence (Paper Q pages 111 to 112)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: to NOTE the correspondence circulated. \nFC26/171  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\n\nMinutes:\ni.     Debt Write Off \nFC26/172  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Full Council meeting scheduled for Tuesday 3 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 8:09pm. URL:https://gainsborough-tc.gov.uk/meeting/full-council-37/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260127T183000 DTEND;TZID=Europe/London:20260127T203000 DTSTAMP:20260804T130850Z CREATED:20250507T104656Z LAST-MODIFIED:20260804T130850Z UID:45814-1769538600-1769545800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - Tuesday 27 January 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 27 January 2026 - Finance and Strategy Committee\n2026-01-27 Finance and Strategy Committee Minutes \nAgenda and Minutes\nPresent: Councillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Key\, Richard Thompson (substitute) \nIn Attendance:\nRachel Allbones                  Town Clerk & Responsible Finance Officer \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFS26/128  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Woolley. \nFS26/129  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes: \nNo declarations of interest were declared. \nFS26/130  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nFS26/131  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes:\nNo items for the exclusion of the public and press. \nFS26/132  Minutes of the Previous Meeting (Paper A pages 4 to 8)\nTo receive and resolve to sign as a true and accurate record the minutes of the Finance and Strategy Committee meeting held on Tuesday 16 December 2025. \nMinutes:\nRESOLVED: That the minutes of the Finance and Strategy Committee meeting held on Tuesday 16 December 2025 be approved as a true and accurate record and signed by the Chair.\nIt was noted that following the meeting WLDC amended the Tax Base resulting in the increase of the precept being 4.72% and not 3.69% as stated in FS26/114.\nNote: Councillors Bibb\, Blogg\, Dobbie abstained from voting on the above resolution. Councillor Key abstained from voting on the items after he left the meeting. \nFS26/133  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 22 January 2026 (Paper B pages 9 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 22 January 2026 (Paper C pages 16 to 17)\niii. Budget Comparison Report (including due and unpaid transactions) for 22 January 2026 (Paper D pages 18 to 53) \nMinutes:\nRESOLVED: To NOTE and approve the following reports:\ni. Unpaid Expenditure Transactions for 22 January 2026.\nii. Cashbook Summary (including due and unpaid transactions) for 22 January 2026.\niii. Budget Comparison Report (including due and unpaid transactions) for 22 January 2026. \nFS26/134  Bank Reconciliation (Paper E pages 54 to 69)\nTo approve and resolve to sign the monthly bank reconciliations for 31 December 2025 per paragraph 2.2 of Financial Regulations. \nMinutes:\nRESOLVED: That the monthly bank reconciliations for 31 December 2025 be approved and signed\, with the following closing balances:\ni. HSBC Current/Deposit Account: £64\,821.15\nii. CCLA: £500\,000.00 \nFS26/135  Accessibility Statement for the Website Review (Paper F pages 70 to 76)\nTo review and adopt updated Accessibility Statement. \nMinutes:\nRESOLVED: To adopt updated Website Accessibility Statement. \nFS26/136  Fees and Charges (Paper G pages 76 to 84)\nTo consider and approve fees & charges for sports\, burial grounds and events for 2026/27\, allotments for 2027/28 and allotment water charges for 2026/27. \nMinutes:\nRESOLVED: To\n1) Approve the 2026/27 Sports Grounds charges as set in Appendix A.\n2) Provide cricket pitch free of charge for children’s all stars and dynamo’s cricket sessions.\n3) Approve the 2026/27 Cemetery charges as set in Appendix B.\n4) Approve the 2027/28 Allotment charges at £0.139 per square metre and £0.150 per square metre for Non-residents.\n5) Approve the 2026/27 water charges for Spital Hill at £11.50 per standard plot and Foxby Hill at £6.70 per standard plot (double charge for large plots).\n6) Approve the 2026/27 Garage space charge at £60.78.\n7) Approve the fee for fairs/circuses at £250 per trading day.\n8) Approve the fee for the Motor caravaners for 2026/27 at £600 (Fri – Sun).\n9) Approve the fee Charity / community groups for Marshalls whole site at £150 per event day. \nNote: Councillor Dobbie abstained from voting on the above resolution. \nFS26/137  Electronic Communications and Social Media Policy Review\nTo consider combined review of the Councils Communications Policy\, Communications Strategy and Social Media Policy.\nPaper H Draft new policy (pages 85 to 91)\nPaper I Communications Policy (pages 92 to 95)\nPaper J Communications Strategy (pages 96 to 103)\nPaper K Social Media Policy (pages 104 to 108) \nMinutes:\nRESOLVED: To adopt the Electronic Communications and Social Media Policy which supersedes the Councils Communications Policy\, Communications Strategy and Social Media Policy. \nFS26/138  Use of Work Vehicles by Councillors & Staff for Personal Domestic Use Review (Paper L pages 109 to 113)\nTo review and adopt updated Use of Work Vehicles by Councillors & Staff for Personal Domestic Use Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Use of Work Vehicles by Councillors & Staff for Personal Domestic Use Policy\, with the removal of ‘two parts’ in 4.1. \nFS26/139  Councillor Laptop Use & Return Agreement (Paper M pages 114 to 118)\nTo consider recommending the adoption of the Councillor Laptop Use & Return Agreement. \nMinutes:\nRESOLVED: To RECOMMEND TO FULL COUNCIL the adoption of the Councillor Laptop Use & Return Agreement. \nFS26/140  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. Marshalls Bowls Club Lease\nii. Love Lane Allotment Garages\niii. Operation Bridges Review\niv. Civic Protocol\nv. Investment Strategy – March\nvi. Asset Register Review – March\nvii. Risk Management Policy – April\nviii. Risk Register – April\nix. Registrar Lease renewal\nx. Unity Trust Bank\nxi. Strategic Plan\nxii. LCAS Silver Status submission \nFS26/141  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 24 February 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the date and time of the next Finance and Strategy Committee meeting scheduled for Tuesday 24 February 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:52pm. URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-48/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260120T183000 DTEND;TZID=Europe/London:20260120T203000 DTSTAMP:20260804T130318Z CREATED:20250507T101544Z LAST-MODIFIED:20260804T130318Z UID:45772-1768933800-1768941000@gainsborough-tc.gov.uk SUMMARY:Planning Committee - Tuesday 20 January 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 20 January 2026 - Planning Committee\n2026-01-20 Planning Committee Minutes \n Agenda and Minutes\n  \nPresent: Councillors Mark Binns\, Stpehen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, Glenn Puxty\, Richard Thompson \nIn Attendance:\nNatasha Gardener                  Assistant Clerk \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPL26/172  Apologies for Absence\nTo note apologies for absence. \nMinutes: \nApologies for absence were received from Councillor K Woolley. \nPL26/173  Vice Chair\nTo appoint Vice Chair for this committee. \nMinutes:\nRESOLVED: To appoint Councillor Puxty as Vice Chair for the Planning Committee. \nPL26/174  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Dobbie declared an interest in items PL26/178 and PL26/179 due to being a West Lindsey District Councillor and it being West Lindsey District Council owned land.\nCouncillor Key declared a personal interest in item PL26/185 as he had been in communication with a neighbouring resident to the property. \nPL26/175  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPL26/176  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes:\nNo items for exclusion of public and press. \nPL26/177  Minutes of the Previous Meeting (Paper A pages 5 to 9)\nTo receive and resolve to sign as a true and accurate record the minutes of the Planning Committee meeting held on Wednesday 18 December 2025. \nMinutes:\nRESOLVED: that the minutes of the Planning Committee meeting held on Wednesday 17 December 2025 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Hooton and Owles abstained on voting on the above resolution. \nPL26/178  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00025 (received 09/01/26) any observations to make on the application\, please make them by 09/02/2026\nProposal: Planning application for stabilisation and repair works to a curtilage listed boundary wall.\nLocation: Trinity Arts Centre\, Trinity Street\, Gainsborough \nMinutes:\nRESOLVED: to support the application.\nNote: Councillor Key and Councillor Dobbie abstained on voting on the above resolution. \nPL26/179  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00026 (received 09/01/26) any observations to make on the application\, please make them by 09/02/2026\nProposal: Listed building consent for stabilisation and repair works to a curtilage listed boundary wall.\nLocation: Trinity Arts Centre\, Trinity Street\, Gainsborough \nMinutes:\nRESOLVED: to support the application.\nNote: Councillor Key and Councillor Dobbie abstained on voting on the above resolution. \nPL26/180  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00033 (received 13/01/26) any observations to make on the application\, please make them by 16/02/2026\nProposal: Advertisement consent to display 1no. freestanding sign.\nLocation: Land Adjacent Old Filling Station\, Heapham Road\, Gainsborough \nMinutes:\nRESOLVED: to support the application. \nPL26/181  Decision Notice (Paper B pages 10 to 25)\nTo note decision notice received.\nApplication Ref No: WL/2025/01139 REFUSED (Delegated)\nProposal: Planning application to erect boundary fence\, brick built pillars and gate to the front of property.\nLocation: 15 Spring Gardens\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/182  Decision Notice (Paper C pages 26 to 37)\nTo note decision notice received.\nApplication Ref No: WL/2025/01118 GRANTED (Delegated)\nProposal: Planning application for proposed garden room and removal of old shed/outbuilding.\nLocation: 276 Lea Road\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/183  Decision Notice (Paper D pages 38 to 51)\nTo note decision notice received.\nApplication Ref No: WL/2025/01084 GRANTED (Delegated)\nProposal: Application for advertisement consent for 3no. identical\, non-illuminated signs.\nLocation: A156 Lea Road / Foxby Hill Roundabout\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/184  Decision Notice (Paper E pages 52 to 68)\nTo note decision notice received.\nApplication Ref No: WL/2025/01070 GRANTED (Delegated)\nProposal: Planning application for proposed rear and side extension for a café.\nLocation: 3-15 Lea Road\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/185  Decision Notice (Paper F pages 69 to 82)\nTo note decision notice received.\nApplication Ref No: WL/2025/01091 GRANTED (Delegated)\nProposal: Planning application for the replacement of boundary wall with fencing.\nLocation: 22 Oak Tree Avenue\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/186  Decision Notice (Paper G pages 83 to 86)\nTo note decision notice received.\nApplication Ref No: WL/2025/01126 GRANTED (Delegated)\nProposal: Listed building consent for the installation of an electric vehicle (EV) charger unit and replacement of highway boundary wall.\nLocation: 12 Morton Terrace\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/187  Decision Notice (Paper H pages 87 to 100)\nTo note decision notice received.\nApplication Ref No: WL/2025/01125 GRANTED (Delegated)\nProposal: Planning application for the installation of an electric vehicle (EV) charger unit and replacement of the highway boundary wall.\nLocation: 12 Morton Terrace\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/188  Decision Notice (Paper I pages 101 to 110)\nTo note decision notice received.\nApplication Ref No: WL/2025/01106 REFUSED (Delegated)\nProposal: Planning application for extension over existing garage.\nLocation: Rowen House\, Summer Hill\, Gainsborough \nMinutes:\nRESOLVED: to NOTE the decision notice. \nPL26/189  Street Naming Requests\nTo consider street naming requests received (if any). \nMinutes:\nNo street naming requests were received. \nPL26/190  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nMinutes:\nNo tree preservation orders were received. \nPL26/191  Definitive Map Modification Order (DMMO) Application\nTo consider whether to proceed with DMMO application for the footpath from Mayfield to Margaret Close. \nMinutes:\nRESOLVED: to add into ‘Items for Notification’ for future reference. \nPL26/192  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only). \nMinutes:\ni. Change of hedge height legislation/regulations\nii. DMMO Application for footpath from Mayfield to Margaret Close \nPL26/193  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 17 February 2026 at 6:30pm. \nMinutes: \nRESOLVED: to NOTE the next Planning Committee meeting is scheduled for Tuesday 17 February 2026 at 6:30pm. \nThe meeting closed at 7:06pm. URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-45/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260114T183000 DTEND;TZID=Europe/London:20260114T203000 DTSTAMP:20260804T130208Z CREATED:20250507T102654Z LAST-MODIFIED:20260804T130208Z UID:45790-1768415400-1768422600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - Wednesday 14 January 2026 at 6:30pm DESCRIPTION:AGENDA - Wednesday 14 January 2026 - Personnel Committee PUBLIC\n2026-01-14 Personnel Committee Minutes \nAgenda and Minutes\n  \nPresent: Councillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\, Doug Owles\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPC26/038  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nNo apologies were received. \nPC26/039  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were made. \nPC26/040  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPC26/041  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: to exclude the public and press from items PC26/047\, PC26/048 and PC26/049 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nPC26/042  Minutes of the Previous Meeting (Paper A pages 4 to 6)\nTo receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 12 November 2025. \nMinutes:\nRESOLVED: that the minutes of the Personnel Committee meeting held on Wednesday 8 October 2025 be approved as a as a true and accurate record and signed by the Chair.\nNote: Councillor Craig abstained from voting on the above resolution. \nPC26/043  Lincolnshire Pension Fund (Paper B pages 7 to 25)\nTo note the draft Lincolnshire Pension Fund 2025 valuation results and proposed contribution rates from 1 April 2026 and consider formally approving the contribution rates (primary and secondary\, where appropriate) for the next three years. \nMinutes:\nRESOLVED: To note the draft Lincolnshire Pension Fund 2025 valuation results and proposed contribution rates from 1 April 2026 and approve the contribution rate of 19.2% for the next three years. \nPC26/044  HR Audit December 2025 (Paper C pages 26 to 40)\nTo consider HR compliance report from the Council’s HR adviser\, any necessary actions\, and note certification gained. \nMinutes:\nRESOLVED: To note the HR compliance report from the Council’s HR adviser\, and certification gained. \nPC26/045  Neonatal Care Leave Policy (Paper D pages 41 to 46)\nTo consider recommending the adoption of the Neonatal Care Leave Policy.to Full Council. \nMinutes:\nRESOLVED: To RECOMMEND to FULL COUNCIL to adopt a Neonatal Care Leave Policy. \nPC26/046  Marshalls Cleaning Provision (Paper E pages 47 to 49)\nTo consider future cleaning provision at Marshalls Sports Ground. \nMinutes:\nRESOLVED: To extend current arrangement with Office Maid until 31 March 2027\, then reevaluate. \nPC26/047  Caretaker Provision (Paper F pages 50 to 58)\nTo consider the future provision of caretaking services.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: That consideration of Caretaker Provision be deferred until the next meeting\, pending receipt of a report addressing the following:\ni. Opportunities for generating additional income\nii. Lost revenue arising from declined bookings\niii. Whether the Office Maid could undertake spot checks between bookings and potentially open the building for one-off bookings\niv. The feasibility of a job-share arrangement\, up to a total of 40 hours\nv. The feasibility of employing two Caretakers\, with a combined total of up to 40 hours\nvi. For items (iv) and (v)\, a quantification of hours required \nPC26/048  Staff Sickness\, Absence and Leave (Paper G pages 59 to 61)\nTo receive the sickness absence and holiday report and consider any necessary action.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To note the sickness absence and holiday report. \nPC26/049  Annual Staff Appraisals (Paper H pages 62 to 64)\nTo consider the outcomes of the recent annual staff appraisals.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To note the outcomes of the recent annual staff appraisals. \nPC26/050  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. Call-out Provision\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/051  Time and Date of Next Meeting\nTo note the next Personnel Committee meeting is scheduled for Wednesday 11 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Personnel Committee meeting scheduled for Wednesday 11 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:21pm. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-38/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260113T183000 DTEND;TZID=Europe/London:20260113T203000 DTSTAMP:20260804T125957Z CREATED:20250507T100512Z LAST-MODIFIED:20260804T125957Z UID:45751-1768329000-1768336200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - Tuesday 13 January 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 13 January 2026 - Property and Services Committee PUBLIC\n2026-01-13 Property and Services Committee Minutes \nAgenda and Minutes\n  \nPresent: Councillors Sheila Bibb\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, Richard Thompson and Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nThere were no questions or comments from members of the public. \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPS26/059  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Bowler and the Communities Officer. \nPS26/060  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Coxon declared a personal interest in agenda item PS26/072 as he knows a company that provided a quotation. \nPS26/061  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS26/062  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS26/066\, PS26/070\, PS26/071\, PS26/072 in accordance with the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2) due to the confidential nature of the business to be discussed. \nPS26/063  Minutes of the Previous Meeting (Paper A  pages 4 to 6)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee meeting held on Tuesday 11 November 2025. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 11 November 2025 be approved as a true and accurate record and signed by the Chair.\nNote: Councillor Woolley abstained from voting on the above resolution. \nPS26/064  Allotment Tenancy Breach Policy Review (Paper B pages 7 to 10)\nTo review and adopt the updated Allotment Tenancy Breach Policy. \nMinutes:\nRESOLVED: To adopt the updated Allotment Tenancy Breach Policy. \nNote: Councillor Davies abstained from voting on the above resolution. \nPS26/065  Keeping Animals on Allotments Policy Review (Paper C pages 11 to 24)\nTo review and adopt the updated Keeping Animals on Allotments Policy. \nMinutes:\nRESOLVED: To adopt the updated Keeping Animals on Allotments Policy.\nNote: Councillor Davies abstained from voting on the above resolution. \nPS26/066  Allotment – Right to Appeal Extension (Paper D pages 25 to 28) \nTo consider request to extend the appeal deadline.\nExclusion of public and press recommended due to the confidential nature of the discussion. \nMinutes:\nNote: Councillor Thompson arrived at the meeting at 6:55pm.\nRESOLVED: To uphold the Council’s Tenancy Breach Policy and decline the request to submit an appeal following a second breach and Notice to Quit\, outside the prescribed timeframe.\nNote: Councillor Davies abstained from voting on the above resolution. \nPS26/067  Report on grants to the Council from external bodies (Paper E pages 29 to 40)\nTo note the report on grants to the Council from external bodies and agree any items to be removed. \nMinutes:\nRESOLVED: To note the report on grants to the Council from external bodies and approve removal of projects 3.3\, 3.4 and 3.6.\nNote: The Committee expressed thanks to the Communities Officer for their hard work. \nPS26/068  Christmas Lights Festival 2025 & 2026\nTo debrief the 2025 Christmas Lights Festival and consider 2026 Christmas Lights Festival. \nMinutes:\nRESOLVED: To defer the discussion until after the meeting with West Lindsey District Council on Monday 19 January 2026. \nPS26/069  Christmas Lights Scheme for 2026 onwards (Paper F pages 41 to 49)\nTo consider options for the 2026 and future Christmas lights scheme.  \nMinutes:\nChristmas Lights Scheme for 2026 onwards (Paper F)\nRESOLVED: To explore re-using existing Council-owned lighting\, subject to full electrical and structural testing\, certification\, and any required refurbishment\, and report back to Committee. \nPS26/070  Parish Agreement Grass Verge Cutting 2026/27 (Paper G pages 50 to 55)\nTo consider extension of 2025/26 parish grass verge cutting contract for 2026/27.\nExclusion of public and press recommended due to commercially sensitive information.  \nMinutes:\nRESOLVED: To approve extension of 2025/26 parish grass verge cutting contract with Glendale for 2026/27 at a cost of £1\,573.66 per cut +VAT. \nPS26/071  Richmond House Guttering (Paper H pages 56 to 63)\nTo consider quotations received to replace approximately 40m of guttering and 18m of downpipe to the front and two sides of Richmond House.\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To RECOMMEND to FULL COUNCIL approval of the quotation submitted by T.G. Sowerby Developments Ltd for the replacement of approximately 40 meters of guttering and 18 meters of downpipe to the front and two sides of Richmond House\, at a cost of £10\,760.00 + VAT\, to be funded from General Reserves. \nPS26/072  Richmond House Rear Entrance (Paper I pages 64 to 66)\nTo consider quotations received to resolve damp issue at the rear entrance of Richmond House.\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To approve the quotation submitted by Gainsborough Building Services to resolve damp issue at the rear entrance of Richmond House\, at a cost of £5\,300 + VAT\, funded from budgets 12000/11 and 12000/12.\nNote: Councillor Coxon abstained from voting on the above resolution. \nPS26/073  Richmond House Condition Report (Paper J pages 67 to 69)\nTo consider update regarding Richmond House condition survey and a feasibility study. \nMinutes:\nRESOLVED: That Members agree to allow the Town Clerk to continue working with West Lindsey District Council to explore and progress the commissioning an updated condition survey and feasibility study for Richmond House\, with any future financial commitments to be subject to further Committee approval. \nPS26/074  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes: \nRESOLVED: to NOTE the items for notification to be included on a future\nagendas:\ni. Matters Arising Schedule\nii. General Cemetery Chapel\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Utility Charge Review\nvi. Volunteer Recognition \nPS26/075  Time and Date of Next Meeting\nTo note the next Property and Services Committee meeting is scheduled for Tuesday 10 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Property and Services Committee is scheduled for Tuesday 10 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:52pm. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260113T180000 DTEND;TZID=Europe/London:20260113T183000 DTSTAMP:20260804T124610Z CREATED:20260108T162818Z LAST-MODIFIED:20260804T124610Z UID:47950-1768327200-1768329000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council - Tuesday 13 January 2026 at 6:00pm DESCRIPTION:2026-01-13 Summons and Agenda FC\n2026-01-13 Full Council Minutes \n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Stpehen Blogg\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies (C)\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Glenn Puxty\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFC26/154  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Bowler\, Owles. \nFC26/155  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC26/156  Chair of the Council\nTo appoint a new Chair of the Council for the remainder of 2025/26 municipal year. \nMinutes:\nRESOLVED: to elect Councillor Woolley Chair and Town Mayor for the remainder of 2025-26 municipal year.\nNote: Councillor Doy abstained from voting on the above resolution.\nCouncillor Woolley signed and read out the Declaration of Acceptance of Office which was also signed before the Proper Officer and took the Chair. \nFC26/157  Vice Chair of the Council\nTo appoint Vice Chair for the remainder of 2025/26 municipal year\, should the position become vacant following item FC26/156. \nMinutes:\nN/A \nFC26/158  2025 / 26 Civic Service\nTo consider whether the Civic Service\, organised for Sunday 8 February 2026\, is to proceed. \nMinutes:\nRESOLVED: To proceed with the Civic Service\, organised for Sunday 8 February 2026. \nFC26/159  Time and Date of Next Meeting\nTo note the next Full Council meeting is scheduled for Tuesday 3 February 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Full Council meeting scheduled for Tuesday 3 February 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 6:14pm. URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-3/ LOCATION:Lincolnshire CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260106T183000 DTEND;TZID=Europe/London:20260106T203000 DTSTAMP:20260804T124230Z CREATED:20250502T095152Z LAST-MODIFIED:20260804T124230Z UID:45683-1767724200-1767731400@gainsborough-tc.gov.uk SUMMARY:Full Council - Tuesday 6th January 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 6 January 2026 - Full Council\n2026-01-06 Full Council Minutes \n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Stephen Blogg\, Nicholas Coxon\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Key\, Douglas Owles\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley (arrived at 7:11pm) \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFC26/141  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Binns\, Bowler\, Craig\, Dannatt\, Plastow.\nCouncillor Woolley would be late due to dealing with Council business. \nFC26/142  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC26/143  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC26/144  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes:\nNo items for the exclusion of public and press. \nFC26/145  Minutes of the Previous Meeting (Paper A pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Fell Council meeting held on Tuesday 2 December 2025. \nMinutes:\nRESOLVED: that the minutes of the Council meeting held on Tuesday 2 December 2025 be approved as a as a true and accurate record and signed by the Chair. \nNote: Councillors Bibb\, Dobbie and Owles abstained from voting on the above resolution. \nFC26/146  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Friday 28 November 2025 (Paper B pages 8 to 9)\nii. Asset Transfer Working Group\, Thursday 4 December 2025 (Paper C pages 10 to 12)\niii. Finance and Strategy Committee\, Tuesday 16 December 2025 (Paper D pages 13 to 17)\niv. Planning Committee\, Wednesday 17 December 2025 (Paper E pages 18 to 22) \nMinutes:\nRESOLVED: to NOTE the draft minutes of the Committees. \nNote: Councillor Key abstained from voting on the above resolution. \nFC26/147  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk (Paper F pages 23 to 55) \nMinutes:\ni. Chair of Council\nNo update received. \nii. Leader of Council\nThe Leader updated Members on recent events attended. \niii. Representatives on Outside Bodies\nNo announcements. \nNote: Councillor Woolley arrived at the meeting at 7:11pm. \niv. Town Clerk\nRESOLVED: to NOTE the Town Clerk’s report. \nFC26/148  Recommendations made by Committee (Paper G pages 56 to 78)\nTo consider the following recommendation from Finance and Strategy Committee held 16 December 2025 (FS26/114 Draft 2026 / 2027 Budget)\nRESOLVED: to RECOMMEND to FULL COUNCIL the draft proposed budget for 2026/27 with a precept of £748\,220 which equates to a 3.69% increase. \nMinutes:\nNote: Councillor Woolley left the meeting. \nAt the request of Councillor Dobbie a recorded vote was taken as follows: –\nFor: Councillors Bibb\, Coxon\, Davies\, Devine\, Key\, Owles\, Puxty\, Thompson\nAgainst: Councillors Dobbie\, Doy\nAbstained: Councillor Blogg \nRESOLVED: to approve the draft proposed budget for 2026/27 with a precept of £748\,220 which equates to a 4.72% increase (following revised Tax Base from WLDC). \nFC26/149  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 16 December 2025 (FS26/124 Richmond House Conservatory Removal)\nRESOLVED: to RECOMMEND to FULL COUNCIL: to approve the tender submitted by T.G. Sowerby Developments Ltd at the maximum cost of £34\,750\, having achieved the highest overall score and represents the best balance of quality\, compliance and value for money. \nMinutes:\nRESOLVED: to approve the tender submitted by T.G. Sowerby Developments Ltd at the maximum cost of £34\,750\, having achieved the highest overall score and represents the best balance of quality\, compliance and value for money. \nFC26/150  Local Government Reorganisation (Paper H pages 79 to 80)\nTo consider any recent updates. \nMinutes:\nRESOLVED: to NOTE the update. \nFC26/151  Correspondence (Paper I pages 81 to 82)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: to NOTE the correspondence circulated. \nFC26/152  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\ni.     Debt Write Off \nFC26/153  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 February 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Full Council meeting scheduled for Tuesday 3 February 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:39pm. URL:https://gainsborough-tc.gov.uk/meeting/full-council-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251217T183000 DTEND;TZID=Europe/London:20251217T203000 DTSTAMP:20260121T112004Z CREATED:20250507T101455Z LAST-MODIFIED:20260121T112004Z UID:45770-1765996200-1766003400@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [194.97 KB] \nAGENDA - Wednesday 17 December 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Wednesday 17 December 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/152  Apologies for Absence\nTo note apologies for absence. \nPL26/153  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/154  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/155  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/156  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 18 November 2025 (pages 5 to 10) \nPL26/157  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01125 (received 14/11/25) any observations to make on the application\, please make them by 15/12/2025\nProposal: Planning application for the installation of an electric vehicle (EV) charger unit and replacement of the highway boundary wall.\nLocation: 12 Morton Terrace\, Gainsborough \nPL26/158  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01126 (received 14/11/25) any observations to make on the application\, please make them by 15/12/2025\nProposal: Listed building consent for the installation of an electric vehicle (EV) charger unit and replacement of highway boundary wall.\nLocation: 12 Morton Terrace\, Gainsborough \nPL26/159  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01130 (received 17/11/25) any observations to make on the application\, please make them by 22/12/2025\nProposal: Planning application for replacement storage unit being variation of conditions 2 & 3 of planning permission WL/2025/00756 granted 15 September 2025 – increase the height by 20cm and length by 20cm and change materials to Graphite/Dark Blue metal cladding.\nLocation: Apex Dental Ltd\, 19 Market Street\, Gainsborough \nPL26/160  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01139 (received 19/11/25) any observations to make on the application\, please make them by 22/12/2025\nProposal: Planning application to erect boundary fence\, brick-built pillars and gate to the front of property.\nLocation: 15 Spring Gardens\, Gainsborough \nPL26/161  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01163 (received 28/11/25) any observations to make on the application\, please make them by 29/12/2025\nProposal: Planning application for change of use of vacant spaces on the 1st\, 2nd & 3rd floors from E(a) retail to (C3) residential accommodation\, internal alterations to form 5no. residential units including installation of 4no. windows to rear elevation\, including rectifying unlawful work.\nLocation: 4 Silver Street\, Gainsborough \nPL26/162  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01164 (received 28/11/25) any observations to make on the application\, please make them by 29/12/2025\nProposal: Listed building consent for change of use of vacant spaces on the 1st\, 2nd & 3rd floors from E(a) retail to (C3) residential accommodation\, internal alterations to form 5no. residential units including installation of 4no. windows to rear elevation\, including rectifying unlawful work.\nLocation: 4 Silver Street\, Gainsborough \nPL26/163  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00348 (received 10/12/25) any observations to make on the application\, please make them by 24/12/2025\nProposal: Planning application for 9no. flats\, secure bin storage and cycle storage\, and off road parking\nLocation: Land at North Street (Rear of Former Friendship Hotel)\, Gainsborough \nPL26/164  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01198 (received 10/12/25) any observations to make on the application\, please make them by 12/01/2026\nProposal: Planning application for demolition of parts of existing garden store and making good disturbed areas of garden wall structure.\nLocation: Richmond House\, Morton Terrace\, Gainsborough \nPL26/165  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01199 (received 10/12/25) any observations to make on the application\, please make them by 12/01/2026\nProposal: Listed building consent for demolition of parts of existing garden store and making good disturbed areas of garden wall structure.\nLocation: Richmond House\, Morton Terrace\, Gainsborough \nPL26/166  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00865 GRANTED (Committee)\nProposal: Planning application for change of use from a Social Club (sui generis) to a Place of Worship (F1(f)).\nLocation: Gainsborough Sports and Social Club\, 17 Trinity Street\, Gainsborough\nPaper B (pages 11 to 27) \nPL26/167  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00978 GRANTED (LCC)\nProposal: Planning application for installation of a fire suppression system with external pumphouse and water storage tank.\nLocation: Lincolnshire Waste Disposal\, Marshall Way\, Gainsborough\nPaper C (pages 28 to 37) \nPL26/168  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/169  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/170  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only).\ni. Footpath Mayfield to Margaret Close \nPL26/171  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 20 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 11 December 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-44/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251216T183000 DTEND;TZID=Europe/London:20251216T203000 DTSTAMP:20260129T120012Z CREATED:20250507T104622Z LAST-MODIFIED:20260129T120012Z UID:45812-1765909800-1765917000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.15 KB] \nAGENDA - Tuesday 16 December 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 16 December 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/107  Apologies for Absence\nTo note apologies for absence. \nFS26/108  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/109  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/110  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/111  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 25 November 2025 (pages 5 to 8) \nFS26/112  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 11 December 2025 Paper B (pages 9 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 11 December 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 11 December 2025 Paper D (pages 16 to 33) \nFS26/113  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 November 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 49)  \nFS26/114  Draft 2026 / 2027 Budget\nTo consider draft proposed budget for 2026/27.\nPaper F (pages 50 to 71) \nFS26/115  Data Breach Policy Review\nTo review and adopt updated Data Breach Policy.\nPaper G (pages 72 to 75)  \nFS26/116  Data Protection Policy Review\nTo review and adopt updated Data Protection Policy.\nPaper H (pages 76 to 79) \nFS26/117  General Privacy Notice Review\nTo review and adopt updated General Privacy Notice.\nPaper I (pages 80 to 87)  \nFS26/118  Privacy Notice for Staff\, Councillors and Role Holders Review\nTo review and adopt updated Privacy Notice for Staff\, Councillors and Role Holders.\nPaper J (pages 88 to 96) \nFS26/119  Subject Access Request Procedure Review\nTo review and adopt updated Subject Access Request Procedure.\nPaper K (pages 97 to 103) \nFS26/120  Freedom of Information Policy\nTo adopt Freedom of Information Policy.\nPaper L (pages 104 to 106)  \nFS26/121  Accessibility Statement for the Website Review\nTo review and adopt updated Accessibility Statement.\nPaper M (pages 107 to 112) \nFS26/122  Community Grant Applications\nTo consider grant applications received.\ni.     Marshalls and Rose Brothers Memorial Charity – Paper N (pages 113 to 120) \nTo note that the following Community Grant funds are available: \n\n£4\,549 in 2025 / 2026 budget\n£0 in earmarked reserves\nPaper O (pages 121 to 126)\n\nFS26/123  Cemetery Fee Waiver\nTo consider request to waiver cemetery fee.\nExclusion of public and press recommended due to the confidential nature.\nPaper P (pages 127 to 129) \nFS26/124  Richmond House Conservatory Removal\nTo consider outcome of the tender process for the removal of the conservatory at Richmond House and consider recommendation for approval by Committee.\nExclusion of public and press recommended due to the confidential nature.\nPaper Q (pages 130 to 133) \nFS26/125  Love Lane Allotment Garages\nTo consider issues relating to the garages and electrical supply.\nExclusion of public and press recommended due to the confidential nature.\nPaper R (pages 134 to 148) \nFS26/126  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Bowls Club Lease\nii. Operation Bridges Review\niii. Unity Trust Bank\niv. Strategic Plan\nv. LCAS Silver Status submission\nvi. Registrar Lease renewal\nvii. Civic Protocol\nviii. Communications Policy Review\nix. Social Media Policy Review\nx. Pensions Discretionary Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/127  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 11 December 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-47/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251202T183000 DTEND;TZID=Europe/London:20251202T203000 DTSTAMP:20260113T120742Z CREATED:20250502T095106Z LAST-MODIFIED:20260113T120742Z UID:45681-1764700200-1764707400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [214.38 KB] \nAGENDA - Tuesday 2 December 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 2 December 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/127  Apologies for Absence\nTo note apologies for absence. \nFC26/128  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/129  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/130  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/131  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 November 2025 (pages 4 to 7) \nFC26/132  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Friday 7 November 2025 Paper B (pages 8 to 10)\nii. Property and Services Committee\, Tuesday 11 November 2025 Paper C (pages 11 to 13)\niii. Personnel Committee\, Wednesday 12 November 2025 Paper D (pages 14 to 16)\niv. Planning Committee\, Tuesday 18 November 2025 Paper E (pages 17 to 22)\nv. Finance and Strategy Committee\, Tuesday 25 November 2025 Paper F (pages 23 to 26) \nFC26/133  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper G (pages 27 to 63) \nFC26/134  Gainsborough in Bloom\nTo consider the request from Gainsborough in Bloom regarding whether any Councillor is willing to step into the vacant Chair position\, or whether any Member of the public known to the Council may be suitable for the role. \nFC26/135  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 November 2025 (FS26/103 IT Provision for Members)\nRESOLVED: to RECOMMEND to FULL COUNCIL: to\ni. Approve the purchase of x16 HP 250 G10 laptops (£6\,800)\, (or to those Councillors that request one) and initial set up costs (£1\,040).\nii. Upgrade to Premium licences at an additional £196.80/month.\niii. Approves the increase in the IT support agreement at an additional £294/month.\niv. That if Councillors request a laptop\, hardcopy papers will no longer be provided. \nFC26/136  Aisby Walk Skate Park\nTo note the submission of the application to the FCC Communities Foundation for improvements to the Aisby Walk Skate Park and to consider the required third-party funding contribution in accordance with the grant conditions.\nPaper H (pages 64 to 65) \nFC26/137  Local Government Reorganisation\nTo consider any recent updates.\nPaper I (pages 66 to 90) \nFC26/138  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 91 to 92)\n \nFC26/139  Items for Notification\ni.     Debt Write Off \nFC26/140  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 November 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-35/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251125T183000 DTEND;TZID=Europe/London:20251125T203000 DTSTAMP:20251222T143843Z CREATED:20250507T104529Z LAST-MODIFIED:20251222T143843Z UID:45810-1764095400-1764102600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [210.46 KB] \nAGENDA - Tuesday 25 November 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 25 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/094  Apologies for Absence\nTo note apologies for absence. \nFS26/095  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/096  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/097  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/098  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 28 October 2025 (pages 4 to 7) \nFS26/099  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 November 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 November 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 November 2025 Paper D (pages 16 to 33) \nFS26/100  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 October 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48)  \nFS26/101  Draft 2026 / 2027 Budget & Estimate\nTo consider draft proposed budget for 2026/27 and consider and agree precept estimate for submission to WLDC.\nPaper F (pages 49 to 73)  \nFS26/102  Report on grants to the Council from external bodies\nTo note report on grants to the Council from external bodies.\nUnder 6.22 of the Council’s Structure and Functions To be responsible for grants to the Council from external bodies.\nPaper G (pages 74 to 83) \nFS26/103  IT Provision for Members\nTo consider quotation received for Member IT provision.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 84 to 89)  \nFS26/104  Love Lane Allotment Garages\nTo consider issues relating to the garages and electrical supply.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 90 to 98) \nFS26/105  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Draft 2026 / 2027 Budget\nii. Marshalls Bowls Lease\niii. Operation Bridges Review\niv. Unity Trust Bank\nv. Strategic Plan\nvi. LCAS Silver Status submission\nvii. Registrar Lease renewal\nviii. Civic Protocol\nix. Communications Policy Review\nx. GDPR Policy Review\nxi. Social Media Policy Review\nxii. Pensions Discretionary Policy Review\nxiii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/106  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Wednesday 17 December 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 20 November 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-46/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251118T183000 DTEND;TZID=Europe/London:20251118T203000 DTSTAMP:20251222T143130Z CREATED:20250507T101252Z LAST-MODIFIED:20251222T143130Z UID:45768-1763490600-1763497800@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [202.55 KB] \nAGENDA - Tuesday 18 November 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 18 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/129  Apologies for Absence\nTo note apologies for absence. \nPL26/130  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/131  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/132  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/133  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 21 October 2025 (pages 5 to 10) \nPL26/134  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01058 (received 27/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Planning application for façade renovation works including 2no. replacement windows and shop front.\nLocation: 33 Market Street\, Gainsborough \nPL26/135  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01059 (received 27/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Listed building consent for façade renovation works including 2no. replacement windows and shop front. \nLocation: 33 Market Street\, Gainsborough \nPL26/136  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01067 (received 28/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Planning application for the creation of 8no. apartments\, various façade works\, and the renovation of the existing commercial unit.\nLocation: Ship Court\, Silver Street\, Gainsborough \nPL26/137  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01068 (received 28/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Listed building consent for the creation of 8no. apartments\, various façade works\, and the renovation of the existing commercial unit.\nLocation: Ship Court\, Silver Street\, Gainsborough \nPL26/138  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01070 (received 29/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Planning application for proposed rear and side extension.\nLocation: The Gulf Service Station\, 3-15 Lea Road\, Gainsborough \nPL26/139  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01084 (received 03/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Application for advertisement consent for 3no. identical\, non-illuminated signs.\nLocation: A156 Lea Road/Foxby Hill Roundabout\, Gainsborough \nPL26/140  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01086 (received 03/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Planning application for the change of use of former bank to create 2no. ground-floor retail units\, 2no. upper-floor apartments and 1no. ancillary short stay guest room\, installation of roof-mounted solar PV panels\, 2no. air-source heat pumps\, hot-water cylinder\, battery storage\, green roof and modular living wall system to inner courtyard elevations\, 3no. replacement external doors new refuse and cycle storage within the rear yard\, internal fire-safety upgrades including emergency lighting\, and detection system and accessible ground-floor WC.\nLocation: Former Halifax Bank\, 32 Lord Street\, Gainsborough \nPL26/141  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01087 (received 03/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Listed building consent for the change of use of former bank to create 2no. ground-floor retail units\, 2no. upper-floor apartments and 1no. ancillary short stay guest room\, installation of roof-mounted solar PV panels\, 2no. air-source heat pumps\, hot-water cylinder\, battery storage\, green roof and modular living wall system to inner courtyard elevations\, 3no. replacement external doors new refuse and cycle storage within the rear yard\, internal fire-safety upgrades including emergency lighting\, and detection system and accessible ground-floor WC.\nLocation: Former Halifax Bank\, 32 Lord Street\, Gainsborough \nPL26/142  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01091 (received 04/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Planning application for the replacement of boundary wall with fencing.\nLocation: 22 Oak Tree Avenue\, Gainsborough \nPL26/143  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01106 (received 10/11/25) any observations to make on the application\, please make them by 15/12/2025\nProposal: Planning application for extension over existing garage.\nLocation: Rowen House\, Summer Hill\, Gainsborough  \nPL26/144  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01118 (received 12/11/25) any observations to make on the application\, please make them by 15/12/2025\nProposal: Planning application for proposed garden room and removal of old shed/outbuilding.\nLocation: 276 Lea Road\, Gainsborough \nPL26/145  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00876 GRANTED (Delegated)\nProposal: Planning application for installation of 2no. air to air heat pump condenser units.\nLocation: 124A Trinity street\, Gainsborough\nPaper B (pages 11 to 24) \nPL26/146  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00966 GRANTED (Delegated)\nProposal: Planning application to erect fencing.\nLocation: 11 Heapham Crescent\, Gainsborough\nPaper C (pages 25 to 35) \nPL26/147  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/148  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/149  Proposed Bus Stop Clearways – Park Springs Road\, Gainsborough\nTo consider consultation to establish Bus Stop Clearways at Park Springs Road\, Gainsborough.\nPaper D (pages 36 to 42) \nPL26/150  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only).\ni. Footpath Mayfield to Margaret Close \nPL26/151  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 16 December 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 13 November 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-43/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251112T183000 DTEND;TZID=Europe/London:20251112T203000 DTSTAMP:20260123T090534Z CREATED:20250507T102552Z LAST-MODIFIED:20260123T090534Z UID:45788-1762972200-1762979400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [167.49 KB] \nAGENDA - Wednesday 12 November 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 12 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/027  Apologies for Absence\nTo note apologies for absence. \nPC26/028  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/029  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/030  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nPC26/031  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 8 October 2025 (pages 3 to 6) \nPC26/032  Volunteer Policy Review\nTo review and adopt updated Volunteer Policy.\nPaper B Current Policy (pages 7 to 10)\, Reviewed Policy (pages 11 to 14) \nPC26/033  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\n\nPaper C (pages 15 to 17) \nPC26/034  Probation Review\nTo consider report following completion of probationary period.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 18 to 20) \nPC26/035  Staffing Issue\nTo receive verbal update on staffing issue and consider necessary actions.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/036  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Call-out Provision\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/037  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 14 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 06 November 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-37/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251111T183000 DTEND;TZID=Europe/London:20251111T203000 DTSTAMP:20260114T152344Z CREATED:20250507T100428Z LAST-MODIFIED:20260114T152344Z UID:45749-1762885800-1762893000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.62 KB] \nAGENDA - Tuesday 11 November 2025 - Property and Services Committee ..\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Glenn Puxty (sub) Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 11 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/050  Apologies for Absence\nTo note apologies for absence. \nPS26/051  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/052  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/053  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nPS26/054  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 September 2025 (pages 3 to 7) \nPS26/055  Richmond Park Outbuilding Structural Report\nTo consider structural report for the Richmond Park outbuildings.\nPaper B (pages 8 to 68) \nPS26/056  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper C (pages 69 to 83) \nPS26/057  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising Schedule\nii. Christmas Lights\niii. General Cemetery Chapel\niv. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nvi. Utility Charge Review\nvii. Volunteer Recognition \nPS26/058  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 06 November 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251104T183000 DTEND;TZID=Europe/London:20251104T203000 DTSTAMP:20251203T121455Z CREATED:20250502T095013Z LAST-MODIFIED:20251203T121455Z UID:45679-1762281000-1762288200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [180.12 KB] \nAGENDA - Tuesday 4 November 2025 - Full Council 2025. \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 4 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.   \nA maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/114  Apologies for Absence \nTo note apologies for absence. \nFC26/115  Declarations of Interest \nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/116  Dispensation Requests \nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/17    Items for Exclusion of Public and Press \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC26/118  Minutes of the Previous Meeting To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record. \nPaper A Tuesday 14 October 2025 (pages 4 to 6) \nFC26/119  Committee Meeting Minutes \nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein. \ni. Personnel Committee\, Wednesday 8 October 2025 Paper B (pages 7 to 10) \nii. Planning Committee\, Tuesday 21 October 2025 Paper C (pages 11 to 16) \niii. Finance and Strategy Committee\, Tuesday 28 October 2025 Paper D (pages 17 to 20) \niv. Asset Transfer Task and Finish Group\, Wednesday 29 October 2025 Paper E (pages 21 to 23) \nv. Neighbourhood Plan Working Group\, Thursday 30 October 2025 Paper F (pages 24 to 26) \nFC26/120  Announcements \nTo receive and note updates from: – \ni. Chair of Council \nii. Leader of Council \niii. Representatives on Outside Bodies \niv. Town Clerk Paper G (pages 27 to 70) \nFC26/121  Recommendations made by Committee \nTo consider the following recommendation from Finance and Strategy Committee held 28 October 2025 (FS26/090 CCLA) \nRESOLVED: to RECOMMEND to FULL COUNCIL: to subject to a successful withdrawal process\, a further £330\,000 be deposited into the CCLA Public Sector Deposit Fund. \nFC26/122  Recommendations made by Committee \nTo consider the following recommendation from Neighbourhood Plan Working Group held 30 October 2025 (NP26/008 Review the Gainsborough Neighbourhood Plan) \nRESOLVED: to RECOMMEND to FULL COUNCIL: to appoint Planning with People to carry out a scoping exercise at a cost of £2\,400 to begin the Neighbourhood Plan review. \nFC26/123  Local Government Reorganisation \nTo consider any recent updates. \nFC26/124  Correspondence \nTo note the correspondence previously circulated by email (for information only). Paper H (pages 71 to 72) \nFC26/125  Items for Notification \ni.     Debt Write Off \nFC26/126  Time and Date of Next Meeting \nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 December 2025 at 6:30pm.   Rachel Allbones Town Clerk Richmond House Gainsborough Thursday\, 30 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251028T183000 DTEND;TZID=Europe/London:20251028T203000 DTSTAMP:20251203T121222Z CREATED:20250507T104043Z LAST-MODIFIED:20251203T121222Z UID:45808-1761676200-1761683400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [172.43 KB] \nAGENDA - Tuesday 28 October 2025 - Finance and Strategy Committee - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 28 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/082  Apologies for Absence\nTo note apologies for absence. \nFS26/083  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/084  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/085  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/086  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 30 September 2025 (pages 4 to 9) \nFS26/087  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 23 October 2025 Paper B (pages 10 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 23 October 2025 Paper C (pages 16 to 17)\niii. Budget Comparison Report (including due and unpaid transactions) for 23 October 2025 Paper D (pages 18 to 35) \nFS26/088  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 September 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 36 to 49) \nFS26/089  Revised Budget 2025/26\nTo review the Council’s 2025/26 budget.\nPaper F (pages 50 to 85)  \nFS26/090  CCLA\nTo consider the implications of CCLA’s new partnership with Jupiter Asset Management.\nPaper G (pages 86 to 91) \nFS26/091  Vexatious Complaints Policy Review\nTo review and adopt the Vexatious Complaints Policy.\nPaper H (pages 92 to 98) \nFS26/092  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. IT Provision for Members\nii. Love Lane Allotment Garages\niii. Draft 2026 / 2027 Budget & Estimate\niv. Report on grants to the Council from external bodies\nv. Unity Trust Bank\nvi. Strategic Plan\nvii. LCAS Silver Status submission\nviii. Registrar Lease renewal\nix. Civic Protocol\nx. Communications Policy Review\nxi. GDPR Policy Review\nxii. Social Media Policy Review\nxiii. Pensions Discretionary Policy Review\nxiv. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/093  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 25 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 23 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-45/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251021T183000 DTEND;TZID=Europe/London:20251021T203000 DTSTAMP:20251203T130444Z CREATED:20250507T101215Z LAST-MODIFIED:20251203T130444Z UID:45766-1761071400-1761078600@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [188.29 KB] \nAGENDA - Tuesday 21 October 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 21 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/103  Apologies for Absence\nTo note apologies for absence. \nPL26/104  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/105  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/106  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/107  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 16 September 2025 (pages 6 to 10) \nPL26/108  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00912 (received 15/09/25) any observations to make on the application\, please make them by 20/10/2025\nProposal: Application for reserved matters (Phase B1 & B2) to erect 295no. dwellings considering appearance\, landscaping\, layout and scale of outline planning permission 136937 granted 15 September 2020\nLocation: Land North of Highfields Roundabout\, Corringham Road\, Gainsborough \nPL26/109  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00965 (received 26/09/25) any observations to make on the application\, please make them by 27/10/2025\nProposal: Planning application for the demolition of existing structures\, and erection of an A1 foodstore\, with access\, car parking\, servicing\, sub-station\, hard and soft landscaping\, and other associated works\, including remodelling of the elevations of the adjoining property The Lindsey Centre being variation of condition 19 of planning permission 133654 granted 27 April 2016 – extend the delivery hours.\nLocation: Lidl UK GMBH\, Beaumont Street\, Gainsborough \nPL26/110  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00966 (received 26/09/25) any observations to make on the application\, please make them by 27/10/2025\nProposal: Planning application to erect fencing.\nLocation: 11 Heapham Crescent\, Gainsborough \nPL26/111  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00972 (received 30/09/25) any observations to make on the application\, please make them by 03/11/2025\nProposal: Planning application for erection of 4no. dwellings with associated works and infrastructure.\nLocation: Land at Foxby Lane\, Gainsborough \nPL26/112  Planning Application\nTo consider planning application received.\nLCC Application Ref No: WL/2025/00978 (received 26/09/25) any observations to make on the application\, please make them by 17/10/2025\nProposal: County matters application for installation of a fire suppression system with external pumphouse and water storage tank – PL/0076/25\nLocation: Lincolnshire Waste Disposal\, Marshall Way\, Gainsborough \nPL26/113  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00976 (received 30/09/25) any observations to make on the application\, please make them by 3/11/2025\nProposal: Planning application for change of use to use class C3(b) & extension.\nLocation: Rowen House\, Summer Hill\, Gainsborough  \nPL26/114  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00786 GRANTED (Delegated)\nProposal: Listed Building Consent for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing being variation of condition 2 of listed building consent WL/2025/00075 granted 30 April 2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper B (pages 11 to 27) \nPL26/115  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00785 GRANTED (Delegated)\nProposal: Planning application for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fence being variation of condition 2 of planning application WL/2025/00074 granted 30 April 2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper C (pages 28 to 34) \nPL26/116  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00756 GRANTED (Delegated)\nProposal: Planning application for replacement storage unit.\nLocation: 19 Market Street\, Gainsborough\nPaper D (pages 35 to 47) \nPL26/117  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00680 GRANTED (Delegated)\nProposal: Reserved matters application for Phase 1 to erect 454no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline planning permission 138921 granted 29 August 2019 – being variation of condition 1 of planning permission 145951 granted 23 February 2023\nLocation: Land at Foxby Lane\, Gainsborough\nPaper E (pages 48 to 54) \nPL26/118  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00811 GRANTED (Delegated)\nProposal: Planning application for erection of 1no. storage building.\nLocation: Elite House\, Unit 1 Somerby Court\, Somerby Park\, Gainsborough\nPaper F (pages 55 to 59) \nPL26/119  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00978 GRANTED (Delegated)\nProposal: County matters application for installation of a fire suppression system with external pumphouse and water storage tank – PL/0076/25\nLocation: Lincolnshire Waste Disposal\, Marshall Way\, Gainsborough\nPaper G (pages 60 to 62) \nPL26/120  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00856 GRANTED (Delegated)\nProposal: Planning application for a self-storage facility (B8) comprising of the siting of storage containers\, erection of 2m high security fencing and pole mounted CCTV.\nLocation: Land at Thornton Street\, Gainsborough\nPaper H (pages 63 to 82) \nPL26/121  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00897 GRANTED (Delegated)\nProposal: Planning application for new click and collect parking and double canopy.\nLocation: Tesco Stores Ltd\, Trinity Street\, Gainsborough\nPaper I (pages 83 to 97) \nPL26/118  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/119  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/120  Asset of Community Value – Bracken Park\nTo note successful decision from the review panel to designate both plots of land as Assets of Community Value at Bracken Park. Registration took effect from Monday 1 September 2025 and will expire on Sunday 1 September 2030. The owner of the property has until Wednesday 29 October 2025 to request a review of the decision to register.  \nPL26/121  Traffic Regulation Order\nTo consider request for pedestrian crossing near Queen Elizabeth High School.\nPaper J (pages 98 to 99)  \nPL26/122   Lincolnshire Road Safety Partnership\nTo consider arranging a visit to the Lincolnshire Road Safety Partnership Offices\, Witham House\, Lincoln.  \nPL26/123  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only).\ni. Footpath Mayfield to Margaret Close \nPL26/124  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 18 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 16 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-42/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251014T183000 DTEND;TZID=Europe/London:20251014T193000 DTSTAMP:20251125T145550Z CREATED:20251009T135114Z LAST-MODIFIED:20251125T145550Z UID:47142-1760466600-1760470200@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [152.78 KB] \nAGENDA - Tuesday 14 October 2025 - Extraordinary Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend an Extraordinary meeting of Gainsborough Town Council to be held on Tuesday 14 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \n AGENDA\nFC26/107  Apologies for Absence\nTo note apologies for absence. \nFC26/108  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/109  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/110  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/111  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 October 2025 (pages 3 to 7) \nFC26/112  Richmond House \nTo receive and approve quotation received for phase 2 of the dry rot remedial works at Richmond House.\nPaper B (pages 8 to 10)\nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nFC26/113  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm. \n  \nCouncillor James Plastow\nChair\nRichmond House\nGainsborough \nThursday\, 09 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251008T183000 DTEND;TZID=Europe/London:20251008T203000 DTSTAMP:20251125T151449Z CREATED:20251003T085049Z LAST-MODIFIED:20251125T151449Z UID:47086-1759948200-1759955400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.15 KB] \nAGENDA - 8 October 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 8 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/012  Apologies for Absence\nTo note apologies for absence. \nPC26/013  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/014  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/015  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC26/016  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 16 July 2025 (pages 4 to 6) \nPC26/017  National Salary Award\nTo note 2025-26 National Salary Award.\nPaper B (pages 7 to 12) \nPC26/018  NJC Extra Statutory Days\nTo consider the allocation of the two NJC extra statutory days over the Christmas period.\nPaper C (pages 13 to 14) \nPC26/019  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\n\nPaper D (pages 15 to 17) \nPC26/020  Recruitment Update\nTo receive update regarding recruitment of a Grounds Maintenance Operative.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 18 to 19) \nPC26/021  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper F (pages 20 to 22) \nPC26/022  Motion from Councillor Paul Key\nThe Communities Officer post has been running for nearly 11 Months now\, so I am trying to ascertain tangible evidence of progress made.\nIn the spirit of Public Transparency could I have the answers to the following:\nMotion\nCould you please answer me the following Questions please. \n\nHow many projects for grant bids are at present being undertaken.\nHave any bids for grants been turned down.\nWhat is the reason for any not being completed at present.\nHow many have been completed if any.\nWhat is the approximate cost of all the current grant bids.\nWhat is the Communities Officer biggest fear going forward.\n\nI So Move\, Councillor Paul Key Leader of Gainsborough Town Council\nSeconded by Councillor Richard Craig \nPC26/023  Call-out Provision\nTo consider operational need for a dedicated call-out provision.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper G (pages 23 to 24) \nPC26/024  Staffing Issue\nTo receive and note report on staffing issue.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper H (pages 25 to 33) \nPC26/025  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Volunteer Policy Review\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/026  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 12 November 2025 at 6:30pm. \n  \nCouncillor Richard Craig\nChair of Personnel Committee\nRichmond House\nGainsborough \nFriday\, 03 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251007T183000 DTEND;TZID=Europe/London:20251007T203000 DTSTAMP:20251125T151212Z CREATED:20250502T094940Z LAST-MODIFIED:20251125T151212Z UID:45677-1759861800-1759869000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [147.27 KB] \nAGENDA - Tuesday 7 October 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 7 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/089  Silence and Remembrance for former Mayor Pearl Banyard\nThe Council will pause to honour the memory of former Councillor and Mayor Pearl Banyard recognising her service to the town and community. A moment of silence will be observed in remembrance. \nFC26/090  Presentation of Citizen of the year\nTo award Pete Gray with the Citizen of the Year award. \nFC26/091  Apologies for Absence\nTo note apologies for absence. \nFC26/092  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/093  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/094  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/095  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 2 September 2025 (pages 5 to 8) \nFC26/096  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 September 2025 Paper B (pages 9 to 13)\nii. Personnel Committee\, Wednesday 10 September 2025 Cancelled\niii. Planning Committee\, Tuesday 16 September 2025 Paper C (pages 14 to 18)\niv. Finance and Strategy Committee\, Tuesday 30 September 2025 Paper D (pages 19 to 24) \nFC26/097  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 25 to 65) \nFC26/098  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 September 2025 (PS26/036 Love Lane Allotment Drainage Report)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to install new land drain (approx. 43m) at Love Land Allotment at a cost of £3\,200 +VAT to be taken from General Reserves.           \nFC26/099  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 16 September 2025 (PL26/098 Lincolnshire Road Safety Partnership & Archer Survey)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to decide whether members visit the Lincolnshire Road Partnership or request that Lincolnshire Road Safety Partnership do a presentation to Council. \nFC26/100  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 September 2025 (FS26/076 Mission\, Vision and Values Review)\nRESOLVED:  to RECOMMEND to FULL COUNCIL approve the reviewed the Council’s Vision and Mission statement as per the below: \nGainsborough Town Council’s Mission:\n“Working with our community to secure Gainsborough’s best future.”\nOur mission is to enhance the quality of life for Gainsborough’s residents and businesses by: \n\nPromoting economic wellbeing and opportunities for growth.\nSupporting a healthy\, active\, and inclusive community.\nDeveloping and maintaining our assets\, green spaces\, and recreation facilities.\nEngaging openly with our community to shape local priorities together.\nEnsuring effective governance through transparency\, accountability\, and sound financial management.\nProtecting our environment and responding to climate change for a sustainable future.\nCelebrating Gainsborough’s heritage\, culture\, and identity while fostering regeneration and innovation.\nValuing and developing our staff team to deliver high-quality services.\n\n Gainsborough Town Council’s Vision:\n“A thriving\, inclusive\, and sustainable Gainsborough — a town that celebrates its heritage\, supports economic growth and wellbeing\, protects the environment\, and fosters pride\, opportunity\, and community for all.” \nGainsborough Town Council’s Values:\nIntegrity\, transparency\, and openness.\nPartnership working with residents\, businesses\, and agencies.\nAdvocacy for the people of Gainsborough.\nValue for money in service delivery. \nGainsborough Town Council’s Motto:\n“Strive for the Gain of All” \nFC26/101  Asset Transfer Working Group\nTo approve the draft Terms of Reference for the Asset Transfer Working Group and appoint Members thereto.\nPaper F (pages 66 to 68)  \nFC26/102  AGAR 2024/25\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2025.\nPaper G (pages 69 to 76)  \nFC26/103  Local Government Reorganisation\nTo consider any recent updates. \nFC26/104  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 77 to 79)\n \nFC26/105  Items for Notification\ni.     Debt Write Off \nFC26/106  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 02 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250930T183000 DTEND;TZID=Europe/London:20250930T203000 DTSTAMP:20251029T133558Z CREATED:20250507T103759Z LAST-MODIFIED:20251029T133558Z UID:45806-1759257000-1759264200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [266.20 KB] \nAGENDA - Tuesday 30 September 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 30 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/067  Apologies for Absence\nTo note apologies for absence. \nFS26/068  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/069  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/070  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/071  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 26 August 2025 (pages 4 to 7) \nFS26/072  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 25 September 2025 Paper B (pages 8 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 25 September 2025 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 25 September 2025 Paper D (pages 17 to 52) \nFS26/073  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 53 to 68) \nFS26/074  Motion from Councillor Doug Owles\nThat this Council: \n\nEstablishes a Working Group to review and consider assets within the town\, including (but not limited to) car parks\, markets\, and riverfront gardens.\nTasks the Working Group with collating information on the availability of assets for transfer\, together with the associated financial implications and potential benefits.\nRequires the Working Group to report its findings to the Finance & Strategy Committee.\nDirects the Town Clerk to draft Terms of Reference for the Working Group\, to be presented to Full Council for approval.\n\nSupporting Statement\nThis Motion arises from the recent presentation to Members regarding Asset Transfers following local government reorganisation. The changing political landscape in Lincolnshire will directly impact Gainsborough as a market town. This Motion seeks to ensure that the Town Council is fully informed and prepared to make decisions in the best interests of residents\, local businesses\, and visitors. \nSeconded by Councillor Nigel Bowler \nFS26/075  Community Grant Applications\nTo consider grant applications received.\ni.     Gainsborough Men’s Shed – £1\,200 Paper F (pages 69 to 81)\nii. Rotary Club of Gainsborough – £1\,000 Paper G (pages 82 to 86) \nTo note that the following Community Grant funds are available: \n\n£5\,749 in 2025 / 2026 budget\n£0 in earmarked reserves\n\nPaper H (pages 87 to 92) \nFS26/076  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper I (pages 93 to 97)  \nFS26/077  IT Provision for Members\nTo consider quotation received for Member IT provision.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 98 to 101) \nFS26/078  Richmond House Conservatory Removal Tender Scoring Matrix\nTo approve the scoring matrix for the Richmond House Conservatory Removal Tender as per Financial Regulations.\nTenders will be scored in accordance with a scoring matrix which must by resolution have been adopted by the Councils Finance and Strategy Committee.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 102 to 107) \nFS26/079  Love Lane Allotment Garages\nTo consider issues relating to the garages and electrical supply.\nExclusion of public and press recommended due to the confidential nature.\nPaper L (pages 108 to 114) \nFS26/080  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Revised Budget 2025/26 – October\nii. CCLA – October\niii. Vexatious Complaints Policy Review – October\niv. Unity Trust Bank\nv. Strategic Plan\nvi. LCAS Silver Status submission\nvii. Registrar Lease renewal\nviii. Civic Protocol\nix. Communications Policy Review\nx. GDPR Policy Review\nxi. Social Media Policy Review\nxii. Pensions Discretionary Policy Review\nxiii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/081  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 25 September 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-44/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250916T183000 DTEND;TZID=Europe/London:20250916T203000 DTSTAMP:20251022T090106Z CREATED:20250507T101139Z LAST-MODIFIED:20251022T090106Z UID:45764-1758047400-1758054600@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [208.25 KB] \nAGENDA - Tuesday 16 September 2025 - Planning Committee - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 16 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/081  Apologies for Absence\nTo note apologies for absence. \nPL26/082  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/083  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/084  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nPL26/085  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 19 August 2025 (pages 5 to 8) \nPL26/086  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00747\nProposal: Prior approval for change of use of day therapy centre (Class E) to a state-funded school (Class F.1(a))\nLocation: George Henderson Lodge\, Front Street\, Morton\, Gainsborough \nPL26/087  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00856 (received 26/08/25) any observations to make on the application\, please make them by 29/09/2025\nProposal: Planning application for a self-storage facility (B8) comprising of the siting of storage containers\, erection of 2m high security fencing and pole mounted CCTV.\nLocation: Land at Thornton Street\, Gainsborough \nPL26/088  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00865 (received 28/08/25) any observations to make on the application\, please make them by 29/09/2025\nProposal: Planning application for change of use from a Social Club (sui generis) to a Place of Worship (F1(f)).\nLocation: Gainsborough Sports and Social Club\, 17 Trinity Street\, Gainsborough  \nPL26/089  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00876 (received 01/09/25) any observations to make on the application\, please make them by 06/10/2025\nProposal: Planning application for installation of 2no. air to air heat pump condenser units.\nLocation: 124a Trinity Street\, Gainsborough  \nPL26/090  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00897 (received 09/09/25) any observations to make on the application\, please make them by 13/10/2025\nProposal: Planning application for new click and collect parking and double canopy.\nLocation: Tesco Stores Ltd\, Trinity Street\, Gainsborough \nPL26/091  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00550 GRANTED (Committee)\nProposal: Planning application for the installation of projector onto the front elevation of unit B.\nLocation: Former Lindsey Centre\, Market Place\, Gainsborough\nPaper B (pages 9 to 13) \nPL26/092  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00734 GRANTED (Delegated)\nProposal: Planning application for replacement windows to front 1st floor from old aluminium windows to wooden sash windows. Change of old wooden window to kitchen 1st floor rear to new wooden framed window.\nLocation: Bearded Fisherman\, 20 Market Place\, Gainsborough\nPaper C (pages 14 to 18) \nPL26/093  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00699 GRANTED (Delegated)\nProposal: Planning application for installation of a 1.8m fence\nLocation: 29 Riseholme Road\, Gainsborough\nPaper D (pages 19 to 31) \nPL26/094  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00709 GRANTED (Delegated)\nProposal: Planning application for the erection of a ‘WeBuyAnyCar’ pod structure.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough\nPaper E (pages 32 to 43) \nPL26/095  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00695 GRANTED (Delegated)\nProposal: Advertisement consent to display 4no. fascia signs.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough\nPaper F (pages 44 to 53) \nPL26/096  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/097  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/098  Lincolnshire Road Safety Partnership & Archer Survey\ni. To note response from agenda item PL26/077 that the survey data is not GDPR protected so can be shared publicly.\nii. To consider invitation from LRSP for councillors to visit Lincolnshire Road Safety Partnership to gain a better understanding of the partnership and their role in promoting road safety. \nPL26/099  Asset of Community Value – Bracken Park\ni. To note successful decision from the review panel to designate both plots of land as Assets of Community Value at Bracken Park.\nii. To note the notification for the larger plot A will follow\, WLDC are aware this plot of land is up for sale.  WLDC are checking the legislation as to the next steps advice which they wish to issue out with the notification.\nPaper G (pages 54 to 55) \nPL26/100  LCC Traffic / Highway Request overview\nTo note traffic / highway requests since May 2022\, action taken and responses received.\nPaper H (TO FOLLOW) \nPL26/101  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only).\ni. Footpath Mayfield to Margaret Close \nPL26/102  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 21 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 11 September 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-41/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250909T183000 DTEND;TZID=Europe/London:20250909T203000 DTSTAMP:20251125T145920Z CREATED:20250507T100353Z LAST-MODIFIED:20251125T145920Z UID:45747-1757442600-1757449800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [162.57 KB] \nAGENDA - Tuesday 9 September 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Glenn Puxty (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 9 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/031  Apologies for Absence\nTo note apologies for absence. \nPS26/032  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/033  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/034  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nPS26/035  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 15 July 2025 (pages 4 to 7) \nPS26/036  Love Lane Allotment Drainage Report\nTo consider report following drainage inspection and update on current position.\nPaper B (pages 8 to 26) \nPS26/037  Allotment Brassica Cages\nTo consider amendment to the Allotment Tenancy Agreement to include brassica cages.\nPaper C (pages 27 to 29) \nPS26/038  Memorial Testing Procedure\nTo consider and approve the memorial testing procedure.\nPaper D (pages 30 to 32) \nPS26/039  Marshalls Sports Ground Hire Bookings\nTo consider and determine booking hours for Marshalls Sports Ground.\nPaper E (pages 33 to 36) \nPS26/040  Christmas Lights Festival\nTo consider arrangements for the Christmas Lights Festival.\nPaper F (pages 37 to 41) \nPS26/041  Play Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting actions.\nPaper G (pages 42 to 53) \nPS26/042  S106 Aisby Walk\nTo consider use of S106 fund contribution.\nPaper H (pages 54 to 58) \nPS26/043  Richmond House Conservatory Removal Tender\nTo consider approval of tender specification for the removal of the conservatory.\nPaper I (pages 59 to 63) \nPS26/044  General Cemetery Chapel\nTo consider quotation received for architectural services for the refurbishment of the Chapel.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 64 to 67) \nPS26/045  Citizen of the Year Award 2025\nTo consider and approve who\, if any\, should be awarded the Citizen of the Year 2025.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 68 to 72) \nPS26/046  Event Application\nTo consider application to hold Community Family Fun Day on Levellings Playing Field on 1 August 2026 including any associated charges.\nPaper L (pages 73 to 80) \nPS26/047  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPS26/048  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising schedule – November\nii. Richmond Park Outbuilding Report\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Utility Charge Review\nvi. Volunteer Recognition \nPS26/049  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 04 September 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250902T183000 DTEND;TZID=Europe/London:20250902T203000 DTSTAMP:20251009T120235Z CREATED:20250502T094911Z LAST-MODIFIED:20251009T120235Z UID:45675-1756837800-1756845000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.89 KB] \nAGENDA - Tuesday 2 September 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 2 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/072  Silence and Remembrance for Former Councillor Keith Panter\nThe Council will pause to honour the memory of former Councillor Keith Panter recognising his service to the town and community. A moment of silence will be observed in remembrance. \nFC26/073  Apologies for Absence\nTo note apologies for absence. \nFC26/074  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/075  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/076  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/077  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 1 July 2025 (pages 4 to 8) \nFC26/078  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 15 July 2025 Paper B (pages 9 to 12)\nii. Personnel Committee\, Wednesday 16 July 2025 Paper C (pages 13 to 15)\niii. Planning Committee\, Tuesday 22 July 2025 Paper D (pages 16 to 20)\niv. Finance and Strategy Committee\, Tuesday 29 July 2025 Paper E (pages 21 to 24)\nv. Planning Committee\, Tuesday 19 August 2025 Paper F (pages 25 to 28)\nvi. Finance and Strategy Committee\, Tuesday 26 August 2025 Paper G (pages 29 to 32) \nFC26/079  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper H (pages 33 to 83) \nFC26/080  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 15 July 2025 (PS26/023 Tree Management Strategy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Tree Management Strategy.\nPaper I (pages 84 to 94) \nFC26/081  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/046 IT Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the IT Policy.\nPaper J (pages 95 to 98) \nFC26/082  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/047 CCLA News)\nRESOLVED:  to RECOMMEND to FULL COUNCIL following resolution FC26/062ii Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund to put the resolution in abeyance and revisit in October 2025 once further information of the change to the corporate ownership of CCLA has been received. \nFC26/083  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 26 August 2025 (FS26/064 Roses AWP Sinking Fund)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Release the £59\,500 sinking fund\nii. Assign to GTF the accrued interest on the sinking fund £3\,766.71\niii. Provide a bridging loan for the VAT element of the invoice £22\,800\, this would be subject to a legal repayment agreement. \nFC26/084  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper K (pages 99 to 103) \nFC26/085  Local Government Reorganisation\nTo consider any recent updates.\nPaper L (pages 104 to 118)  \nFC26/086  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper M (pages 119 to 120)\n \nFC26/087  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/088  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 28 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250826T183000 DTEND;TZID=Europe/London:20250826T203000 DTSTAMP:20251003T114527Z CREATED:20250507T103533Z LAST-MODIFIED:20251003T114527Z UID:45804-1756233000-1756240200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.01 KB] \nAGENDA - Tuesday 26 August 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 26 August 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/051  Apologies for Absence\nTo note apologies for absence. \nFS26/052  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/053  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/054  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFS26/055  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 29 July 2025 (pages 4 to 7) \nFS26/056  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 August 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 August 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 August 2025 Paper D (pages 16 to 33) \nFS26/057  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48)  \nFS26/058  Scheme of Members Allowances Review\nTo review and adopt the Scheme of Members Allowances.\nPaper F – Current Policy (pages 49 to 56)\nPaper G – Track changes (pages 57 to 66)\nPaper H – Review (pages 67 to 71) \nFS26/059  Complaints Procedure Review\nTo review and adopt the Complaints Procedure.\nPaper I – Current Policy (pages 72 to 75)\nPaper J – Review (pages 76 to 80) \nFS26/060  Publication Scheme Review\nTo review and adopt the Publication Scheme.\nPaper K (pages 81 to 90) \nFS26/061  Internal Audit\nTo approve appointing LALC to carry out the 2025/26 & 2026/27 internal audit on a 2-year deal. \nFS26/062  Easement in General Cemetery\nTo consider request to grant of a formal deed of easement within the General Cemetery to allow a drainage connection.\nPaper L (pages 91 to 95) \nFS26/063  Asset Transfers\nTo consider transfer of identified community assets.\nExclusion of public and press recommended due to the confidential nature.\nPaper M (pages 96 to 101) \nFS26/064  Roses AWP Sinking Fund\nTo consider current financial circumstances regarding the site and planned renovations.\nExclusion of public and press recommended due to the confidential nature.\nPaper N (pages 102 to 106) \nFS26/065  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Member IT Provision – September\nii. Love Lane Allotment Garages – September\niii. CCLA – October\niv. Strategic Plan\nv. LCAS Silver Status submission\nvi. Registrar Lease renewal\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Social Media Policy Review\nx. Vexatious Complaints Policy Review\nxi. Pensions Discretionary Policy Review\nxii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/066  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 30 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 20 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-43/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250819T183000 DTEND;TZID=Europe/London:20250819T203000 DTSTAMP:20250917T104150Z CREATED:20250507T101101Z LAST-MODIFIED:20250917T104150Z UID:45762-1755628200-1755635400@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [171.34 KB] \nAGENDA - Tuesday 19 August 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 19 August 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/063  Apologies for Absence\nTo note apologies for absence. \nPL26/064  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/065  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/066  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/067  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 22 July 2025 (pages 4 to 8) \nPL26/068  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00734 (received 21/07/25) any observations to make on the application\, please make them by 25/08/2025\nProposal: Planning application for replacement windows to front 1st floor from old aluminium windows to wooden sash windows. Change of old wooden window to kitchen 1st floor rear to new wooden framed window.\nLocation: Bearded Fisherman\, 20 Market Place\, Gainsborough \nPL26/069  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00756 (received 25/07/25) any observations to make on the application\, please make them by 25/08/2025\nProposal: Planning application for replacement storage unit.\nLocation: 19 Market Street\, Gainsborough \nPL26/070  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00785 (received 04/08/25) any observations to make on the application\, please make them by 08/09/2025\nProposal: Planning application for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fence being variation of condition 2 of planning application WL/2025/00074 granted 30/04/2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough \nPL26/071  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00786 (received 04/08/25) any observations to make on the application\, please make them by 08/09/2025\nProposal: Listed Building Consent for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing being variation of condition 2 of listed building consent WL/2025/00075 granted 30 April 2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough  \nPL26/072  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00811 (received 11/08/25) any observations to make on the application\, please make them by 15/09/2025\nProposal: Planning application for erection of 1no. storage building.\nLocation: Elite House\, Unit 1\, Somerby Court\, Somerby Park\, Gainsborough \nPL26/073  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00091 GRANTED (Committee)\nProposal: Planning application for the change of use of an existing residential (dwelling) to a C2 accommodation.\nLocation: 87 All Saints Mews\, North Street\, Gainsborough\nPaper B (pages 9 to 21) \nPL26/074  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/075  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/076  Home Vehicle Charging\nTo consider supporting infrastructure for home vehicle charging.\nPaper C (pages 22 to 26)  \nPL26/077  Archer Survey\nTo receive results of the Archer survey\, which was installed on the A156\, Lea Road\, Gainsborough.\nPaper D (pages 27 to 33)  \nPL26/078  Asset of Community Value\nTo receive update on submitted Asset of Community Value application for land at Bracken Park.\nPaper E (pages 34 to 36) \nPL26/079  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only). \nPL26/080  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 16 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 14 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-40/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250729T183000 DTEND;TZID=Europe/London:20250729T203000 DTSTAMP:20250904T084652Z CREATED:20250507T103453Z LAST-MODIFIED:20250904T084652Z UID:45802-1753813800-1753821000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [164.67 KB] \nAGENDA - Tuesday 29 July 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 29 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/037  Apologies for Absence\nTo note apologies for absence. \nFS26/038  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/039  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/040  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/041  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 24 June 2025 (pages 4 to 7) \nFS26/042  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 24 July 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 24 July 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 24 July 2025 Paper D (pages 16 to 33) \nFS26/043  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 52) \nFS26/044  Councillor Internal Controls\nTo consider appointment members to attend the office to carry out internal finance checks.\nPaper F (pages 53 to 62) \nFS26/045  Member Training and Development Policy\nTo review and adopt the Member Training and Development Policy.\nPaper G (pages 63 to 72) \nFS26/046  IT Policy\nTo consider recommending to Full Council to adopt the IT Policy.\nPaper H (pages 73 to 76) \nFS26/047  CCLA News\nTo consider the recent announcement of a change to our corporate ownership of CCLA.\nPaper I (pages 77 to 81) \nFS26/048  Booking Fee Waiver\nTo consider request receive to waiver the fee for a room hire booking.\nPaper J (pages 82 to 83) \nFS26/049  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. LCAS Silver Status submission – August\nii. Scheme of Members Allowances – August\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nix. Publication Scheme & FOI Review\nx. Pensions Discretionary Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/050  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 26 August 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 24 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-42/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250722T183000 DTEND;TZID=Europe/London:20250722T203000 DTSTAMP:20250821T132135Z CREATED:20250507T101021Z LAST-MODIFIED:20250821T132135Z UID:45760-1753209000-1753216200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.45 KB] \nAGENDA - Tuesday 22 July 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 22 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/042  Apologies for Absence\nTo note apologies for absence. \nPL26/043  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/044  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/045  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/046  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 17 June 2025 (pages 5 to 9) \nPL26/047  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00680 (received 04/07/25) any observations to make on the application\, please make them by 04/08/2025\nProposal: Reserved matters application for Phase 1 to erect 454no. dwellings\, considering appearance\, landscaping\, layout and scale\, following\noutline planning permission 138921 granted 29 August 2019 – being variation of condition 1 of planning permission 145951 granted 23 February 2023.\nLocation: Land at Foxby Lane\, Gainsborough \nPL26/048  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00695 (received 09/07/25) any observations to make on the application\, please make them by 11/08/2025\nProposal: Advertisement consent to display 4no. fascia signs.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough \nPL26/049  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00699 (received 10/07/25) any observations to make on the application\, please make them by 11/08/2025\nProposal: Planning application for installation of a 1.8m fence.\nLocation: 29 Riseholme Road\, Gainsborough \nPL26/050  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00709 (received 15/07/25) any observations to make on the application\, please make them by 18/08/2025\nProposal: Planning application for the erection of a ‘WeBuyAnyCar’ pod structure.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough \nPL26/051  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00712 (received 15/07/25) any observations to make on the application\, please make them by 18/08/2025\nProposal: Listed building consent for replacement of rotten floor timbers and skirting boards to 2no. walls and installation of 2no. cast iron airbricks to the front elevation.\nLocation: Gainsborough Quaker Meeting House\, 22 Market Street\, Gainsborough \nPL26/052  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2024/00019 (received 15/07/25) any observations to make on the application\, please make them by 05/08/2025\nProposal: Planning application for 2no. drive-thru commercial units and a car rental facility with associated access\, parking\, servicing\, landscaping and infrastructure.\nLocation: Land at Carr Lane\, Gainsborough\nAmended Site Plan / Energy and Sustainability Report / Detailed Landscape Proposals / BNG Assessment and Metric \nPL26/053  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00431 GRANTED (Committee)\nProposal: Advertisement consent to display 1no. fascia sign.\nLocation: 20 Hickman Street\, Gainsborough\nPaper B (pages 10 to 13) \nPL26/054  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00326 GRANTED (Committee)\nProposal: Planning application for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough\nPaper C (pages 14 to 41) \nPL26/055  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00327 GRANTED (Committee)\nProposal: Listed building consent for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough\nPaper D (pages 42 to 58) \nPL26/056  Street Naming Requests\nTo consider street naming requests received.\ni. New development on Heapham road\nPaper E (pages 59 to 60) \nPL26/057  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/058  Gainsborough Northern SUE\nTo consider invite to visit the dedicated public consultation website where you can view the draft proposals relating to Phases B1 and B2 of the Gainsborough Northern SUE.\nPaper F (pages 61 to 64) \nPL26/059  School Safety Zones\nTo receive update from Lincolnshire County Council.\nPaper G (pages 65 to 66) \nPL26/060  Asset of Community Value\nTo receive verbal update on submitted Asset of Community Value application for land at Bracken Park. \nPL26/061  Items for Notification\ni.     Baltic Mill – receive verbal update on graffiti wall and metal structure. \nPL26/062  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 19 August 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 17 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-39/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250716T183000 DTEND;TZID=Europe/London:20250716T203000 DTSTAMP:20251009T142410Z CREATED:20250507T102123Z LAST-MODIFIED:20251009T142410Z UID:45783-1752690600-1752697800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [197.41 KB] \nAGENDA - Wednesday 16 July 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 16 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/001  Apologies for Absence\nTo note apologies for absence. \nPC26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPC26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 9 April 2025 (pages 3 to 5) \nPC26/007  Staff Handbook\nTo consider amendment of 5.15 of the Staff Handbook regarding remuneration of weekend cemetery work.\nPaper B (pages 6 to 8) \nPC26/008  Recruitment Update\nTo receive verbal update from the Recruitment Panel regarding recruitment of a Grounds Maintenance Operative.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/009  Staffing Issue\nTo receive verbal update from the Leader and response from WLDC Monitoring Officer.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/010  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy\nviii. Electronic Information and Communication Systems Policy \n PC26/011  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 10 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 11 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250715T183000 DTEND;TZID=Europe/London:20250715T203000 DTSTAMP:20250910T115448Z CREATED:20250507T100311Z LAST-MODIFIED:20250910T115448Z UID:45745-1752604200-1752611400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2025-07-15 Property and Services Committee Minutes\nAGENDA - Tuesday 15 July 2025 - Property and Services Committee - PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Richard Thompson (sub)\, James Ward (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 15 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/012  Apologies for Absence\nTo note apologies for absence. \nPS26/013  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/014  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/015  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS26/016  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 13 May 2025 (pages 4 to 6) \nPS26/017  Matters Arising Schedule\nTo note current position of previously agreed actions as at 1 July 2025.\nPaper B (pages 7 to 16) \nPS26/018  Communities Officer Report\nTo consider whether to allow the growth of Nicotiana on allotment gardens.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 17 to 19) \nPS26/019  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 20 to 25) \nPS26/020  North Warren Allotment Structure Application\nTo consider application for structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 26 to 28) \nPS26/021  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nPS26/022  Event Application\nTo consider application to hold a Armed Forces Day event on Levellings Playing Field and any associated charges.\nPaper F (pages 29 to 30) \nPS26/023  Tree Management Strategy\nTo consider recommending to Full Council to adopt the Tree Management.\nPaper G (pages 31 to 41) \nPS26/024  General Cemetery Chapel Condition Survey\nTo consider condition survey report received in November 2023 and determine next steps.\nPaper H (pages 42 to 95) \nPS26/025  Memorial Mason Guidance\nTo review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.\nPaper I (pages 96 to 101) \nPS26/026  Citizen of the Year Award\nTo consider and approve criteria and proposals for Citizen of the Year Award 2025.\nPaper J (pages 102 to 108) \nPS26/027  General Cemetery Extension\nTo consider communications from WLDC Team Manager Property & Assets and determine next steps.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper K (pages 109 to 133) \nPS26/028  Richmond Park Outbuilding Structural Survey\nTo consider approval of CARE Structural Engineers Report of outbuildings and associated architect charges to submit a planning application for the demolition of the potting shed and boiler house.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper L (pages 134 to 137) \nPS26/029  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nii. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\niii. Utility Charge Review\niv. Richmond House Conservatory Replacement\nv. Volunteer Recognition\nvi. General Cemetery potential carpark area \nPS26/030  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 10 July 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT END:VCALENDAR