BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20250902T183000 DTEND;TZID=Europe/London:20250902T203000 DTSTAMP:20251009T120235Z CREATED:20250502T094911Z LAST-MODIFIED:20251009T120235Z UID:45675-1756837800-1756845000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.89 KB] \nAGENDA - Tuesday 2 September 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 2 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/072  Silence and Remembrance for Former Councillor Keith Panter\nThe Council will pause to honour the memory of former Councillor Keith Panter recognising his service to the town and community. A moment of silence will be observed in remembrance. \nFC26/073  Apologies for Absence\nTo note apologies for absence. \nFC26/074  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/075  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/076  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/077  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 1 July 2025 (pages 4 to 8) \nFC26/078  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 15 July 2025 Paper B (pages 9 to 12)\nii. Personnel Committee\, Wednesday 16 July 2025 Paper C (pages 13 to 15)\niii. Planning Committee\, Tuesday 22 July 2025 Paper D (pages 16 to 20)\niv. Finance and Strategy Committee\, Tuesday 29 July 2025 Paper E (pages 21 to 24)\nv. Planning Committee\, Tuesday 19 August 2025 Paper F (pages 25 to 28)\nvi. Finance and Strategy Committee\, Tuesday 26 August 2025 Paper G (pages 29 to 32) \nFC26/079  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper H (pages 33 to 83) \nFC26/080  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 15 July 2025 (PS26/023 Tree Management Strategy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Tree Management Strategy.\nPaper I (pages 84 to 94) \nFC26/081  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/046 IT Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the IT Policy.\nPaper J (pages 95 to 98) \nFC26/082  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/047 CCLA News)\nRESOLVED:  to RECOMMEND to FULL COUNCIL following resolution FC26/062ii Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund to put the resolution in abeyance and revisit in October 2025 once further information of the change to the corporate ownership of CCLA has been received. \nFC26/083  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 26 August 2025 (FS26/064 Roses AWP Sinking Fund)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Release the £59\,500 sinking fund\nii. Assign to GTF the accrued interest on the sinking fund £3\,766.71\niii. Provide a bridging loan for the VAT element of the invoice £22\,800\, this would be subject to a legal repayment agreement. \nFC26/084  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper K (pages 99 to 103) \nFC26/085  Local Government Reorganisation\nTo consider any recent updates.\nPaper L (pages 104 to 118)  \nFC26/086  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper M (pages 119 to 120)\n \nFC26/087  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/088  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 28 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250826T183000 DTEND;TZID=Europe/London:20250826T203000 DTSTAMP:20251003T114527Z CREATED:20250507T103533Z LAST-MODIFIED:20251003T114527Z UID:45804-1756233000-1756240200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.01 KB] \nAGENDA - Tuesday 26 August 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 26 August 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/051  Apologies for Absence\nTo note apologies for absence. \nFS26/052  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/053  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/054  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFS26/055  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 29 July 2025 (pages 4 to 7) \nFS26/056  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 August 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 August 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 August 2025 Paper D (pages 16 to 33) \nFS26/057  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48)  \nFS26/058  Scheme of Members Allowances Review\nTo review and adopt the Scheme of Members Allowances.\nPaper F – Current Policy (pages 49 to 56)\nPaper G – Track changes (pages 57 to 66)\nPaper H – Review (pages 67 to 71) \nFS26/059  Complaints Procedure Review\nTo review and adopt the Complaints Procedure.\nPaper I – Current Policy (pages 72 to 75)\nPaper J – Review (pages 76 to 80) \nFS26/060  Publication Scheme Review\nTo review and adopt the Publication Scheme.\nPaper K (pages 81 to 90) \nFS26/061  Internal Audit\nTo approve appointing LALC to carry out the 2025/26 & 2026/27 internal audit on a 2-year deal. \nFS26/062  Easement in General Cemetery\nTo consider request to grant of a formal deed of easement within the General Cemetery to allow a drainage connection.\nPaper L (pages 91 to 95) \nFS26/063  Asset Transfers\nTo consider transfer of identified community assets.\nExclusion of public and press recommended due to the confidential nature.\nPaper M (pages 96 to 101) \nFS26/064  Roses AWP Sinking Fund\nTo consider current financial circumstances regarding the site and planned renovations.\nExclusion of public and press recommended due to the confidential nature.\nPaper N (pages 102 to 106) \nFS26/065  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Member IT Provision – September\nii. Love Lane Allotment Garages – September\niii. CCLA – October\niv. Strategic Plan\nv. LCAS Silver Status submission\nvi. Registrar Lease renewal\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Social Media Policy Review\nx. Vexatious Complaints Policy Review\nxi. Pensions Discretionary Policy Review\nxii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/066  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 30 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 20 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-43/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250819T183000 DTEND;TZID=Europe/London:20250819T203000 DTSTAMP:20250917T104150Z CREATED:20250507T101101Z LAST-MODIFIED:20250917T104150Z UID:45762-1755628200-1755635400@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [171.34 KB] \nAGENDA - Tuesday 19 August 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 19 August 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/063  Apologies for Absence\nTo note apologies for absence. \nPL26/064  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/065  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/066  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/067  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 22 July 2025 (pages 4 to 8) \nPL26/068  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00734 (received 21/07/25) any observations to make on the application\, please make them by 25/08/2025\nProposal: Planning application for replacement windows to front 1st floor from old aluminium windows to wooden sash windows. Change of old wooden window to kitchen 1st floor rear to new wooden framed window.\nLocation: Bearded Fisherman\, 20 Market Place\, Gainsborough \nPL26/069  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00756 (received 25/07/25) any observations to make on the application\, please make them by 25/08/2025\nProposal: Planning application for replacement storage unit.\nLocation: 19 Market Street\, Gainsborough \nPL26/070  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00785 (received 04/08/25) any observations to make on the application\, please make them by 08/09/2025\nProposal: Planning application for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fence being variation of condition 2 of planning application WL/2025/00074 granted 30/04/2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough \nPL26/071  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00786 (received 04/08/25) any observations to make on the application\, please make them by 08/09/2025\nProposal: Listed Building Consent for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing being variation of condition 2 of listed building consent WL/2025/00075 granted 30 April 2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough  \nPL26/072  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00811 (received 11/08/25) any observations to make on the application\, please make them by 15/09/2025\nProposal: Planning application for erection of 1no. storage building.\nLocation: Elite House\, Unit 1\, Somerby Court\, Somerby Park\, Gainsborough \nPL26/073  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00091 GRANTED (Committee)\nProposal: Planning application for the change of use of an existing residential (dwelling) to a C2 accommodation.\nLocation: 87 All Saints Mews\, North Street\, Gainsborough\nPaper B (pages 9 to 21) \nPL26/074  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/075  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/076  Home Vehicle Charging\nTo consider supporting infrastructure for home vehicle charging.\nPaper C (pages 22 to 26)  \nPL26/077  Archer Survey\nTo receive results of the Archer survey\, which was installed on the A156\, Lea Road\, Gainsborough.\nPaper D (pages 27 to 33)  \nPL26/078  Asset of Community Value\nTo receive update on submitted Asset of Community Value application for land at Bracken Park.\nPaper E (pages 34 to 36) \nPL26/079  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only). \nPL26/080  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 16 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 14 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-40/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250729T183000 DTEND;TZID=Europe/London:20250729T203000 DTSTAMP:20250904T084652Z CREATED:20250507T103453Z LAST-MODIFIED:20250904T084652Z UID:45802-1753813800-1753821000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [164.67 KB] \nAGENDA - Tuesday 29 July 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 29 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/037  Apologies for Absence\nTo note apologies for absence. \nFS26/038  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/039  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/040  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/041  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 24 June 2025 (pages 4 to 7) \nFS26/042  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 24 July 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 24 July 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 24 July 2025 Paper D (pages 16 to 33) \nFS26/043  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 52) \nFS26/044  Councillor Internal Controls\nTo consider appointment members to attend the office to carry out internal finance checks.\nPaper F (pages 53 to 62) \nFS26/045  Member Training and Development Policy\nTo review and adopt the Member Training and Development Policy.\nPaper G (pages 63 to 72) \nFS26/046  IT Policy\nTo consider recommending to Full Council to adopt the IT Policy.\nPaper H (pages 73 to 76) \nFS26/047  CCLA News\nTo consider the recent announcement of a change to our corporate ownership of CCLA.\nPaper I (pages 77 to 81) \nFS26/048  Booking Fee Waiver\nTo consider request receive to waiver the fee for a room hire booking.\nPaper J (pages 82 to 83) \nFS26/049  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. LCAS Silver Status submission – August\nii. Scheme of Members Allowances – August\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nix. Publication Scheme & FOI Review\nx. Pensions Discretionary Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/050  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 26 August 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 24 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-42/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250722T183000 DTEND;TZID=Europe/London:20250722T203000 DTSTAMP:20250821T132135Z CREATED:20250507T101021Z LAST-MODIFIED:20250821T132135Z UID:45760-1753209000-1753216200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.45 KB] \nAGENDA - Tuesday 22 July 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 22 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/042  Apologies for Absence\nTo note apologies for absence. \nPL26/043  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/044  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/045  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/046  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 17 June 2025 (pages 5 to 9) \nPL26/047  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00680 (received 04/07/25) any observations to make on the application\, please make them by 04/08/2025\nProposal: Reserved matters application for Phase 1 to erect 454no. dwellings\, considering appearance\, landscaping\, layout and scale\, following\noutline planning permission 138921 granted 29 August 2019 – being variation of condition 1 of planning permission 145951 granted 23 February 2023.\nLocation: Land at Foxby Lane\, Gainsborough \nPL26/048  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00695 (received 09/07/25) any observations to make on the application\, please make them by 11/08/2025\nProposal: Advertisement consent to display 4no. fascia signs.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough \nPL26/049  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00699 (received 10/07/25) any observations to make on the application\, please make them by 11/08/2025\nProposal: Planning application for installation of a 1.8m fence.\nLocation: 29 Riseholme Road\, Gainsborough \nPL26/050  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00709 (received 15/07/25) any observations to make on the application\, please make them by 18/08/2025\nProposal: Planning application for the erection of a ‘WeBuyAnyCar’ pod structure.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough \nPL26/051  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00712 (received 15/07/25) any observations to make on the application\, please make them by 18/08/2025\nProposal: Listed building consent for replacement of rotten floor timbers and skirting boards to 2no. walls and installation of 2no. cast iron airbricks to the front elevation.\nLocation: Gainsborough Quaker Meeting House\, 22 Market Street\, Gainsborough \nPL26/052  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2024/00019 (received 15/07/25) any observations to make on the application\, please make them by 05/08/2025\nProposal: Planning application for 2no. drive-thru commercial units and a car rental facility with associated access\, parking\, servicing\, landscaping and infrastructure.\nLocation: Land at Carr Lane\, Gainsborough\nAmended Site Plan / Energy and Sustainability Report / Detailed Landscape Proposals / BNG Assessment and Metric \nPL26/053  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00431 GRANTED (Committee)\nProposal: Advertisement consent to display 1no. fascia sign.\nLocation: 20 Hickman Street\, Gainsborough\nPaper B (pages 10 to 13) \nPL26/054  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00326 GRANTED (Committee)\nProposal: Planning application for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough\nPaper C (pages 14 to 41) \nPL26/055  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00327 GRANTED (Committee)\nProposal: Listed building consent for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough\nPaper D (pages 42 to 58) \nPL26/056  Street Naming Requests\nTo consider street naming requests received.\ni. New development on Heapham road\nPaper E (pages 59 to 60) \nPL26/057  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/058  Gainsborough Northern SUE\nTo consider invite to visit the dedicated public consultation website where you can view the draft proposals relating to Phases B1 and B2 of the Gainsborough Northern SUE.\nPaper F (pages 61 to 64) \nPL26/059  School Safety Zones\nTo receive update from Lincolnshire County Council.\nPaper G (pages 65 to 66) \nPL26/060  Asset of Community Value\nTo receive verbal update on submitted Asset of Community Value application for land at Bracken Park. \nPL26/061  Items for Notification\ni.     Baltic Mill – receive verbal update on graffiti wall and metal structure. \nPL26/062  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 19 August 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 17 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-39/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250716T183000 DTEND;TZID=Europe/London:20250716T203000 DTSTAMP:20251009T142410Z CREATED:20250507T102123Z LAST-MODIFIED:20251009T142410Z UID:45783-1752690600-1752697800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [197.41 KB] \nAGENDA - Wednesday 16 July 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 16 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/001  Apologies for Absence\nTo note apologies for absence. \nPC26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPC26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 9 April 2025 (pages 3 to 5) \nPC26/007  Staff Handbook\nTo consider amendment of 5.15 of the Staff Handbook regarding remuneration of weekend cemetery work.\nPaper B (pages 6 to 8) \nPC26/008  Recruitment Update\nTo receive verbal update from the Recruitment Panel regarding recruitment of a Grounds Maintenance Operative.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/009  Staffing Issue\nTo receive verbal update from the Leader and response from WLDC Monitoring Officer.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/010  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy\nviii. Electronic Information and Communication Systems Policy \n PC26/011  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 10 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 11 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250715T183000 DTEND;TZID=Europe/London:20250715T203000 DTSTAMP:20250910T115448Z CREATED:20250507T100311Z LAST-MODIFIED:20250910T115448Z UID:45745-1752604200-1752611400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2025-07-15 Property and Services Committee Minutes\nAGENDA - Tuesday 15 July 2025 - Property and Services Committee - PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Richard Thompson (sub)\, James Ward (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 15 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/012  Apologies for Absence\nTo note apologies for absence. \nPS26/013  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/014  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/015  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS26/016  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 13 May 2025 (pages 4 to 6) \nPS26/017  Matters Arising Schedule\nTo note current position of previously agreed actions as at 1 July 2025.\nPaper B (pages 7 to 16) \nPS26/018  Communities Officer Report\nTo consider whether to allow the growth of Nicotiana on allotment gardens.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 17 to 19) \nPS26/019  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 20 to 25) \nPS26/020  North Warren Allotment Structure Application\nTo consider application for structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 26 to 28) \nPS26/021  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nPS26/022  Event Application\nTo consider application to hold a Armed Forces Day event on Levellings Playing Field and any associated charges.\nPaper F (pages 29 to 30) \nPS26/023  Tree Management Strategy\nTo consider recommending to Full Council to adopt the Tree Management.\nPaper G (pages 31 to 41) \nPS26/024  General Cemetery Chapel Condition Survey\nTo consider condition survey report received in November 2023 and determine next steps.\nPaper H (pages 42 to 95) \nPS26/025  Memorial Mason Guidance\nTo review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.\nPaper I (pages 96 to 101) \nPS26/026  Citizen of the Year Award\nTo consider and approve criteria and proposals for Citizen of the Year Award 2025.\nPaper J (pages 102 to 108) \nPS26/027  General Cemetery Extension\nTo consider communications from WLDC Team Manager Property & Assets and determine next steps.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper K (pages 109 to 133) \nPS26/028  Richmond Park Outbuilding Structural Survey\nTo consider approval of CARE Structural Engineers Report of outbuildings and associated architect charges to submit a planning application for the demolition of the potting shed and boiler house.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper L (pages 134 to 137) \nPS26/029  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nii. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\niii. Utility Charge Review\niv. Richmond House Conservatory Replacement\nv. Volunteer Recognition\nvi. General Cemetery potential carpark area \nPS26/030  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 10 July 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250701T183000 DTEND;TZID=Europe/London:20250701T203000 DTSTAMP:20250904T084208Z CREATED:20250502T094832Z LAST-MODIFIED:20250904T084208Z UID:45673-1751394600-1751401800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [127.22 KB] \nAGENDA - Tuesday 1 July 2025 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 1 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/053  Apologies for Absence\nTo note apologies for absence. \nFC26/054  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/055  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/056  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/057  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 June 2025 (pages 5 to 10) \nFC26/058  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Planning Committee\, Tuesday 17 June 2025 Paper B (pages 11 to 15)\nii. Finance and Strategy Committee\, Tuesday 24 June 2025 Paper C (pages 16 to 19) \nFC26/059  Co-option of North West Ward Vacancy\nTo receive written applications for the office of Town Councillor and to Co-opt a candidate to fill the existing vacancy for Gainsborough North-West Ward (further applications may be presented on the day).\nConsider exclusion of Public and Press due to personal nature of discussion under 6.3 of the policy.\nPaper D (pages 20 to 27)  \nFC26/060  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 28 to 35) \nFC26/061 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/062  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/029 Investments)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Amend 9.5 of the Investment Strategy to read “Investment Account will be with CCLA up to £500\,000. Earmarked Reserves and any remaining General Reserve not allocated to the current / deposit accounts.”\nii. Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund. \nFC26/063  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/031 Financial Regulations)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to amend 6.8 of Financial Regulations to read “For contracts estimated to exceed £60\,000 including VAT\, the Town Clerk shall advertise an open invitation for tenders in compliance with any relevant provisions of the Legislation. Tenders shall be invited in accordance with Appendix 1. \nFC26/064  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/032 Vehicle)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to allocate a budget of £7\,000 (excluding VAT) from General Reserves to purchase a small van. Councillor Hooton to work with the Operations Manager and Town Clerk to purchase a vehicle. \nFC26/065  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/033 Community Emergency Plan)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to appoint a Community Emergency Plan Working Group and determine their terms of reference. Recommendation for member appointments are Councillors Bibb\, Hooton and Thompson\, but happy to take further recommendations at the meeting.\nPaper F (pages 36 to 38) \nFC26/066  Member champion for Armed Forces\nTo consider appointment of a Member Champion for Armed Forces. \nFC26/067  Market Poll\nTo consider results of the poll on the re-establishment of an indoor market in the town.\nPaper G (pages 39 to 41) \nFC26/068  Local Government Reorganisation\nTo consider any recent updates. \nFC26/069  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 42 to 43)\n \nFC26/070  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/071  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 26 June 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250624T183000 DTEND;TZID=Europe/London:20250624T203000 DTSTAMP:20250801T135423Z CREATED:20250507T103411Z LAST-MODIFIED:20250801T135423Z UID:45800-1750789800-1750797000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [155.46 KB] \nAGENDA - Tuesday 24 June 2025 - Finance and Strategy Committee PUBLIC - compressed\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 24 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/022  Apologies for Absence\nTo note apologies for absence. \nFS26/023  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/024  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/025  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/026  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 28 May 2025 (pages 4 to 8) \nFS26/027  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 19 June 2025 Paper B (pages 9 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 19 June 2025 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 19 June 2025 Paper D (pages 17 to 53) \nFS26/028  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 54 to 72) \nFS26/029  Investments\nTo consider increasing investment with CCLA.\nPaper F (pages 73 to 81) \nFS26/030  Councillor Internal Controls\nTo consider appointment members to attend the office to carry out internal finance checks. \nFS26/031  Finance Regs\nTo consider amendment of Financial Regulation 6.8 and recommend amendment to Full Council.\nPaper G (pages 82 to 102)  \nFS26/032  Vehicles\nTo consider obtaining an additional works vehicle.\nPaper H (pages 103 to 107) \nFS26/033  Community Emergency Planning\nTo consider developing a Community Emergency Plan.\nPaper I (pages 108 to 158) \nFS26/034  Community Grant Applications\nTo consider grant applications received.\ni.     Stepping Stones Theatre – £800 Paper J (pages 159 to 173) \nTo note that the following Community Grant funds are available:\n£6\,549 in 2025 / 2026 budget\n£0 in earmarked reserves\nPaper K (pages 174 to 179) \nFS26/035  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. LCAS Silver Status submission – July 2025\nii. Scheme of Members Allowances\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nviii. Publication Scheme & FOI Review\nix. Pensions Discretionary Policy Review\nx. Member Training and Development Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/036  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 29 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 19 June 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-41/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250617T183000 DTEND;TZID=Europe/London:20250617T203000 DTSTAMP:20250723T114901Z CREATED:20250507T100936Z LAST-MODIFIED:20250723T114901Z UID:45758-1750185000-1750192200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.94 KB] \nAGENDA - Tuesday 17 June 2025 - Planning Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 17 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/021  Apologies for Absence\nTo note apologies for absence. \nPL26/022  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/023  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/024  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/025  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 20 May 2025 (pages 5 to 9) \nPL26/026  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00546 (received 03/06/25) any observations to make on the application\, please make them by 07/07/2025\nProposal: Planning application for external alterations to form raised area and alterations to classroom to include bi fold doors for use as baby care facility.\nLocation: Hillcrest Early Years Academy\, Heapham Road\, Gainsborough \nPL26/027  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00550 (received 04/06/25) any observations to make on the application\, please make them by 07/07/2025\nProposal: Planning application for the installation of projector onto the front elevation of unit B.\nLocation: Former Lindsey Centre\, Market Place\, Gainsborough \nPL26/028  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00386 GRANTED (delegated)\nProposal: Planning Application for the replacement of shopfront\, windows and entrance door.\nLocation: 39 Heaton Street\, Gainsborough\nPaper B (pages 10 to 19) \nPL26/029  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00350 GRANTED (delegated)\nProposal: Planning application to erect two storey double garage to side and widening of existing access and dropped kerb.\nLocation: 10 Ulster Road\, Gainsborough\nPaper C (pages 20 to 25) \nPL26/030  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00270 GRANTED (delegated)\nProposal: Listed building consent for Change of use from a public house (Sui generis) to an antique shop (Ea) including reinstatement and repair of original features to existing listed building and proposed new signage.\nLocation: 35 Lord Street\, Gainsborough\nPaper D (pages 26 to 35) \nPL26/031  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00269 GRANTED (delegated)\nProposal: Planning application for Change of use from a public house (Sui generis) to an antique shop (Ea) including reinstatement and repair of original features to existing listed building and proposed new signage.\nLocation: 35 Lord Street\, Gainsborough\nPaper E (pages 36 to 50) \nPL26/032  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00297 GRANTED (delegated)\nProposal: Planning application for single rear storey extension.\nLocation: 40 Bob Rainsforth Way\, Gainsborough\nPaper F (pages 51 to 56) \nPL26/033  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00131 GRANTED (delegated)\nProposal: Outline planning application for residential development of up to 750no. dwellings with access to be considered and not reserved for subsequent applications\nLocation: Land North East of Highfields Roundabout\, Corringham Road\, Gainsborough\nPaper G (pages 57 to 64) \nPL26/034  Street Naming Requests\ni. Savoy Cinema\, Gainsborough\nTo note response from WLDC.\nPaper H (pages 65 to 67) \nPL26/035  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/036  Traffic Regulation Order\nTo consider consultation on proposed amended waiting restrictions on Sweyn Lane\, Gainsborough.\nPaper I (pages 68 to 70) \nPL26/037  LCC 20mph Speed Limit Policy Update\nTo note report and minutes from January 2025 LCC Highways and Transport Scrutiny Committee.\nPaper J (pages 71 to 96) \nPL26/038  20’S Plenty Publicity\nTo note verbal report regarding 20’s Plenty page on GTC website. \nPL26/039  LCC Traffic / Highway Request overview\nTo note traffic / highway requests since May 2022\, action taken and responses received.\nPaper K (pages 97 to 100) \nPL26/040  Items for Notification\ni.     Baltic Mill – quarterly updates \nPL26/041  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 22 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 12 June 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-38/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250603T183000 DTEND;TZID=Europe/London:20250603T203000 DTSTAMP:20250709T154236Z CREATED:20250502T094714Z LAST-MODIFIED:20250709T154236Z UID:45670-1748975400-1748982600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.59 KB] \nAGENDA - Tuesday 3 June 2025 - Full Council \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 3 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nWelcome from the Chair and housekeeping \nFC26/033  Apologies for Absence\nTo note apologies for absence. \nFC26/034  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/035  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/036  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/037  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 May 2025 (pages 5 to 12) \nFC25/038  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 13 May 2025 Paper B (pages 13 to 15)\nii. Personnel Committee\, Wednesday 14 May 2025 Cancelled\niii. Planning Committee\, Tuesday 20 May 2025 Paper C (pages 16 to 20)\niv. Finance and Strategy Committee\, Wednesday 28 May 2025 Paper D (pages 21 to 25) \nFC26/039  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 26 to 65) \nFC26/040 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/041  AGAR: Section 1 – Annual Governance Statement\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2024/25 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2025.”\nPaper F (pages 66 to 71) \nFC26/042  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/007 Exhumation Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Exhumation Policy.\nPaper G (pages 72 to 75) \nFC26/043  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/008 Shallow Graves Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Shallow Graves Policy.\nPaper H (pages 76 to 79) \nFC26/044  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/010 Year End Accounts 2024/25)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2024/25 financial year: –\ni. Consolidated Balance Sheet Paper I (pages 80 to 83)\nii. Income and Expenditure Account Report Paper J (pages 84 to 86)\niii. Income and Expenditure Account Analysis Report Paper K (pages 87 to 89)\niv. Income and Expenditure by Budget Headings Report Paper L (pages 90 to 96)\nv. Trial Balance Paper M (pages 97 to 99) \nFC26/045  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/011 AGAR – Section 2 Accounting Statements)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.\nPaper N (pages 100 to 101) \nFC26/046  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to host Armed Forces Day 2026 (provisionally set for Saturday 20th June) in partnership with AFVBC\, Gainsborough Old Hall and WLDC with the agreement of said parties. This may call for some small investment (up to £1\,000) from local budget. Officer time to be kept to an absolute minimum.\nSeconded by Councillor Coxon \nFC26/047  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nFC26/048  Local Government Reorganisation\nTo consider any recent updates. \nFC26/049  Community Infrastructure Levy\nTo consider proposals for the CIL fund of £34\,367.08.\nPaper O (pages 102 to 110) \nFC26/050  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper P (pages 111 to 112)\n \nFC26/051  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/052  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 29 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250528T183000 DTEND;TZID=Europe/London:20250528T203000 DTSTAMP:20250626T082740Z CREATED:20250507T103104Z LAST-MODIFIED:20250626T082740Z UID:45796-1748457000-1748464200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.10 KB] \nAGENDA - Wednesday 28 May 2025 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Wednesday 28 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/001  Apologies for Absence\nTo note apologies for absence. \nFS26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nFS26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 22 April 2025 (pages 4 to 7) \nFS26/007  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 14 May 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 14 May 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 14 May 2025 Paper D (pages 16 to 33) \nFS26/008  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 60) \nFS26/009  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper F (pages 61 to 74) \nFS26/010  Year End Accounts 2024/25\nTo consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval\, which consist of the following documents:\nPaper G (pages 75 to 78) Consolidated Balance Sheet\nPaper H (pages 79 to 81) Income and Expenditure Account Report\nPaper I (pages 82 to 84) Income and Expenditure Account Analysis Report\nPaper J (pages 85 to 91) Income and Expenditure by Budget Headings Report\nPaper K (pages 92 to 94) Trial Balance \nFS26/011  AGAR – Section 2 Accounting Statements\nTo consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval\, which consist of the following documents:\nPaper L (pages 95 to 96) Section 2 – Accounting Statements of the AGAR \nFS26/012  Debt Recovery Policy\nTo review and adopt the Debt Recovery Policy.\nPaper M (pages 97 to 100) \nFS26/013  Reserves Policy\nTo review and adopt the Reserves Policy.\nPaper N (pages 101 to 106) \nFS26/014  Councillor Vacancy (Co-option) Policy\nTo review and adopt the Councillor Vacancy (Co-option) Policy.\nPaper O (pages 107 to 119) \nFS26/015  Filming and Recording Meetings Policy\nTo review and adopt the Filming and Recording of Meetings Policy.\nPaper P (pages 120 to 124) \nFS26/016  Public Participation at Meetings Policy\nTo review and adopt the Public Participation at Meetings Policy.\nPaper Q (pages 125 to 127) \nFS26/017  Councillor – Employee Protocol\nTo review and adopt the Model Councillor – Employee Protocol.\nPaper R (pages 128 to 142) \nFS26/018  ID Card & Name Badge Policy\nTo review and adopt the ID Card & Name Badge Policy.\nPaper S (pages 143 to 145) \nFS26/019   Roses All Weather Pitch & Sinking Fund\nTo receive verbal update from the Town Clerk and Leader. \nFS26/020  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Emergency Plan – June\nii. LCAS Silver Status submission – July 2025\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nix. Publication Scheme & FOI Review\nx. Pensions Discretionary Policy Review\nxi. Member Training and Development Policy Review\nxii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/021  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 24 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 14 May 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-39/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250520T183000 DTEND;TZID=Europe/London:20250520T203000 DTSTAMP:20250618T102946Z CREATED:20240508T080355Z LAST-MODIFIED:20250618T102946Z UID:33415-1747765800-1747773000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [117.54 KB] \nAGENDA - Tuesday 20 May 2025 - Planning Committee.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 20 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n\nAGENDA\n\n\n\n\nPL26/001  Apologies for Absence\nTo note apologies for absence. \nPL26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPL26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 15 April 2025 (pages 4 to 8) \nPL26/007  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00386 (received 24/04/25) any observations to make on the application\, please make them by 26/05/2025\nProposal: Planning Application for the replacement of shopfront\, windows and entrance door.\nLocation: 39 Heaton Street\, Gainsborough \nPL26/008  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00431 (received 09/05/25) any observations to make on the application\, please make them by 30/05/2025\nProposal: Advertisement consent to display 1no. fascia sign.\nLocation: 20 Hickman Street\, Gainsborough \nPL26/009  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00275 GRANTED (delegated)\nProposal: Planning application for the removal and replacement of existing plant.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough\nPaper B (pages 9 to 24) \nPL26/010  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00268 GRANTED (delegated)\nProposal: Planning application for change of use of the ground floor from shop Class (Ea) to Class (Eb) and Sui Generis – hot food and take-away.\nLocation: Old Filling Station\, The Food Store\, Heapham Road\, Gainsborough\nPaper C (pages 25 to 43) \nPL26/011  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00074 GRANTED (delegated)\nProposal: Planning application for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper D (pages 44 to 63) \nPL26/012  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00075 GRANTED (delegated)\nProposal: Listed Building Consent for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper E (pages 64 to 68) \nPL26/013  Street Naming Requests\nTo consider street naming requests received.\ni. Savoy Cinema\, Gainsborough\nPaper F (pages 69 to 72) \nPL26/014  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/015  Traffic Regulation Order\nTo consider consultation on proposed waiting restrictions on Sweyn Lane\, Gainsborough.\nPaper G (pages 73 to 75)  \nPL26/016  Traffic Regulation Order\nTo consider request from a member of the public regarding parking issues on Arkwright Street and Northolme.\nPaper H (pages 76 to 78)  \nPL26/017  Definitive Map Modification Order (DMMO) Applications\ni. To consider fees associated to the application for a definitive map modification order for the footpath from the end of Mayfield Avenue to Margaret Close.\nii. To approve Councillors to work with the Assistant Clerk to complete the application form and obtain evidence for the footpath from the end of Mayfield Avenue to Margaret Close.\nPaper I (pages 79 to 94)  \nPL26/018  Asset of Community Value\nTo receive a verbal update on submitted Asset of Community Value application for land at Bracken Park.  \nPL26/019  Items for Notification\ni.     LCC motion regarding powers to request 20mph speed limit update \nPL26/020  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 17 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nTuesday\, 13 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250513T183000 DTEND;TZID=Europe/London:20250513T203000 DTSTAMP:20250728T125108Z CREATED:20240508T073619Z LAST-MODIFIED:20250728T125108Z UID:33373-1747161000-1747168200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [150.47 KB] \nAGENDA - Tuesday 13 May 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Richard Thompson (sub)\, James Ward (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 13 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/001  Apologies for Absence\nTo note apologies for absence. \nPS26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPS26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 8 April 2025 (pages 3 to 6) \nPS26/007  Exhumation Policy\nTo consider recommending to Full Council to adopt the Exhumation Policy.\nPaper B (pages 7 to 10) \nPS26/008  Shallow Graves Policy\nTo consider recommending to Full Council to adopt the Shallow Graves Policy.\nPaper C (pages 11 to 14) \nPS26/009  Richmond Park Litter Bins\nTo consider purchasing 12 new litter bins for Richmond Park.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 15 to 17) \nPS26/010  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler update\nii. Pride event review of event plan\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Volunteer Recognition\nvi. Richmond House Conservatory Replacement\nvii. General Cemetery Chapel\nviii. General Cemetery Extension\nix. General Cemetery potential carpark area \nPS26/011  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 15 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nWednesday\, 07 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-29/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250508T180000 DTEND;TZID=Europe/London:20250508T200000 DTSTAMP:20260529T122233Z CREATED:20240508T073746Z LAST-MODIFIED:20260529T122233Z UID:33293-1746727200-1746734400@gainsborough-tc.gov.uk SUMMARY:Gainsborough's Annual Assembly of the Town Meeting DESCRIPTION:2025 Annual Assembly of the Town Meeting Minutes: 2025 Minutes of the Annual Assembly of the Town Meeting - 8th May 2025 \nFor reference\, minutes of 2024 meeting can be viewed here    \nAll Gainsborough residents are invited to the Annual Town Meeting \nWhen: Thursday 8 May 2025 at 6:00pm \nWhere: Function room\, Marshalls Sports Ground \, Middlefield Lane\, Gainsborough\, DN21 1UU \nBUSINESS TO BE TRANSACTED \n\nTo approve (or otherwise) the Minutes of the Annual Town Meeting held on Thursday 18th April 2024.\nTo receive a report by the 2024-2025 Town Mayor\, Councillor Kenneth Woolley\, on the Town Council’s work and their mayoral year.\nTo answer questions or consider any matters relating to the Gainsborough Town Council’s Annual Report.\nPresentations by organisations and individuals\, providing an overview of the work they are doing in Gainsborough:\n\nWest Lindsey District Council – Levelling Up – Thriving Gainsborough\nGainsborough Night Light Café\nSt John Ambulance Service\nNorth Notts & Lincolnshire Rail Partnership\n\n\nAn opportunity for residents to ask questions\, make comments or raise concerns regarding the Town.\n\n\nCouncillor Kenneth Woolley\nTown Mayor of Gainsborough\nMonday 28th April 2025 \nHeld in accordance with the provisions of the Local Government Act 1972 Schedule 12\, Part III \n\nMinutes\n\nMinutes of the Annual Town Meeting held on Thursday 8 May 2025 at 6:00pm in the function room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\, DN21 IUU. \nPresent: 7 speakers\, 21 members of public\, 3 staff \nAP25/001  Welcome by the Town Mayor \nThe Town Mayor James Plastow welcomed those present. \nAP25/002  Minutes of the 2023 Annual Town Meeting \nRESOLVED: that the minutes of the Annual Town meeting held on Thursday 8 May 2024 be approved as a as a true and accurate record and signed by the Chairman. \nAP25/003  Matters arising from the Minutes \nThere were none. \nAP25/004  2024-25 Town Mayor’s Report – Councillor Kenneth Woolley \nThe Town Mayor for the 2024-25 municipal year Councillor Kenneth Woolley reported on his time in office. Councillor Woolley spoke on the passing of the previous Mayor Councillor Tim Davies and his contribution to the community\, Remembrance Sunday and Town Council managed facilities. \nAP25/005  WLDC – Levelling Up – Thriving Gainsborough\nA presentation on the different projects in Gainsborough including the cinema and retail/restaurant units\, refurbishments of shop fronts in the marketplace\, bus station refurbishment\, Whitton Gardens and the Baltic Mill site.\nA presentation on the different projects in Gainsborough including the cinema\, townscape heritage initiative\, Market Place redesign\, improved signage\, enhanced green space and bus station refurbishment. \nAP25/006  Night Life Café \nA presentation on what a Night Light Café is\, the people they support\, what they do at the Gainsborough Night Light Café\, how to find them and get involved\, and the impact it has on attendees. \nAP25/007  St John Ambulance \nA talk about St John Ambulance plans to start a cadet unit in Gainsborough\, the experiences of being a cadet\, and volunteering opportunities for people looking to get involved. \nAP25/008  North Notts & Lincs Community Rail Partnership \nA presentation on NNLCRP’s projects including working with local businesses within the transport network\, local health and social care teams\, direct engagement with educational institutes and community gardens in and around stations. \nAP25/009  Open Forum\nNo questions were received. \nMeeting ended at 7:??pm. URL:https://gainsborough-tc.gov.uk/meeting/gainsboroughs-annual-assembly-of-the-town-meeting-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Annual Town Meeting END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250506T183000 DTEND;TZID=Europe/London:20250506T203000 DTSTAMP:20250606T142957Z CREATED:20240508T074423Z LAST-MODIFIED:20250606T142957Z UID:33383-1746556200-1746563400@gainsborough-tc.gov.uk SUMMARY:Annual Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [146.11 KB] \nAGENDA - Tuesday 6 May 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 6 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\n Welcome from the Chair and housekeeping \nFC26/001  Election of the Chair of the Town Council for the 2025/26 Civic year\nTo elect a Chair and Town Mayor for the 2025-26 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office.\nPaper A (pages 6 to 7) \nFC26/002  Election of the Vice Chair of the Town Council for the 2025/26 Civic year\nTo elect a Vice Chair and Deputy Town Mayor for the 2025-26 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\nPaper B (pages 8 to 9) \nFC26/003  Apologies for Absence\nTo note apologies for absence. \nFC26/004  Declaration of Acceptance of Office\nTo consider whether to permit receiving any declarations of office at a later date and fix date.\nLocal Government Act 1972\, section 83 Declaration of acceptance of office\n(4) A person elected to the office of chairman of a parish or community council or parish or community councillor shall —\n(a) in the case of the chairman\, at the meeting at which he is elected;\n(b) in the case of a councillor\, before or at the first meeting of the parish or community council after his election; or\n(c) in either case if the council at that meeting so permit\, before or at a later meeting fixed by the council. \nFC26/005  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/006  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/007  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/008  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper C Tuesday 1 April 2025 (pages 10 to 14) \nFC25/009  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 8 April 2025 Paper D (pages 15 to 18)\nii. Personnel Committee\, Wednesday 9 April 2025 Paper E (pages 19 to 21)\niii. Planning Committee\, Tuesday 15 April 2025 Paper F (pages 22 to 26)\niv. Policy Review Working Group\, Wednesday 16 April 2025 Paper G (pages 27 to 29)\nv. Finance and Strategy Committee\, Tuesday 22 April 2025 Paper H (pages 30 to 33) \nFC26/010  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper I (pages 34 to 42) \nFC26/011  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/005 Standing Order Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\nPaper J (pages 43 to 62)  \nFC26/012  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/006 Financial Regulations Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Financial Regulations.\nPaper K (pages 63 to 85) \nFC26/013  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/007 Structure and Functions Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions.\nPaper L (pages 86 to 126) \nFC26/014  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/008 Members Code of Conduct Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Members Code of Conduct.\nPaper M (pages 127 to 142) \nFC26/015  Council Leader\nTo appoint a Leader of the Council \nFC26/016  Council Deputy Leader\nTo appoint a Deputy Leader of the Council \nFC26/017  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nFC26/018  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair. \nFC26/019  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair. \nFC26/020  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nFC26/021  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nFC26/022  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group.  \nFC26/023  Appointment of Representation on or work with External Bodies\nTo appoint representatives to outside bodies:\ni. Gainsborough Adventure Playground Association\nii. Friends of Richmond Park – No longer required\niii. North Notts and Lincs Community Rail Partnership CIC\niv. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nv. Gainsborough Transport Strategy Board (LCC)\nvi. Marshalls & Rose Brothers Memorial Charity\nvii. Gainsborough in Bloom\nviii. Safeguarding Champion\nix. First Aid Champion \nFC26/024  Authorised Signatories – Payments\nTo approve authorised payment signatories for 2025/26 (5 authorised of which 2 sign). Current signatories are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.  \nFC26/025  Authorised Signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2025/26. Current authorised persons are Town Clerk and those members on the Town Council’s bank mandate\, which currently are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.\nNote: Council now have a seal. \nFC26/026  Meeting Calendar for 2025 / 2026\nTo consider and approve a meeting schedule for 2025/26.\nPaper N (pages 143 to 144) \nFC26/027  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies;\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office \nFC26/028  Allotment Site Representatives\nTo approve the appointment of the Site Representatives for Foxby Hill\, Love Lane\, North Warren and Showfield Allotments.\nPaper O (pages 145 to 146)  \nFC26/029  Local Government Reorganisation\nTo receive:\ni. A letter from the Leader of West Lindsey District Council regarding Local Government Reorganisation.\nii. Secretary of State’s Annual Report on Devolution 2023-24\nPaper P (pages 147 to 173)  \nFC26/030  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper Q (pages 174 to 175)\n \nFC26/031  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. AGAR: Section 1 – Annual Governance Statement\nii. Year End Accounts 2024/25\niii. AGAR – Section 2 Accounting Statements \nFC26/032  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 30 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Annual Council Meeting,Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250422T183000 DTEND;TZID=Europe/London:20250422T203000 DTSTAMP:20250606T144329Z CREATED:20240508T081724Z LAST-MODIFIED:20250606T144329Z UID:33428-1745346600-1745353800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [138.39 KB] \nAGENDA - Tuesday 22 April 2025 - Finance and Strategy Committee PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor Stephen Blogg (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 22 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS25/130  Apologies for Absence\nTo note apologies for absence. \nFS25/131  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/132  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/133  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/134 Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 25 February 2025 (pages 4 to 7) \nFS25/135  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 15 April 2025 Paper B (pages 8 to 17)\nii. Cashbook Summary (including due and unpaid transactions) for 15 April 2025 Paper C (pages 18 to 20)\niii. Budget Comparison Report (including due and unpaid transactions) for 15 April 2025 Paper D (pages 21 to 57) \nFS25/136  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 28 February 2025 and 31 March 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 58 to 74)\nPaper F (pages 75 to 91) \nFS25/137  Internal Audit Report\nTo review and note interim internal audit report and consider any action necessary resulting from the report.\nPaper G (pages 92 to 112) \nFS25/138  Earmarked Reserves\nTo consider proposed ear marked reserves for YE 31st March 2025.\nPaper H (pages 113 to 115)\n \nFS25/139  Outstanding Debtors\nTo receive report of outstanding debtors and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper I (pages 116 to 119) \nFS25/140  Risk Register and Risk Management Policy\nTo review the Council’s risk register and Risk Management Policy.\nPaper J (pages 120 to 141) \nFS25/141  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper K (pages 142 to 146) \nFS25/142  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper L (pages 147 to 161) \nFS25/143  Community Grant Applications\nTo consider grant applications received.\ni.  Laybo Legacy – £11\,214.80 Paper M (pages 162 to 180)\nii. North Notts and Lincs CRP – £1\,500 Paper N (pages 181 to 211) \nTo note that the following Community Grant funds are available: \n\n£8\,799 in 2025 / 2026 budget (Morton Feastival grant still pending)\n£486.97 in earmarked reserves\n\nPaper O (pages 212 to 217) \nFS25/144  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Year End Accounts 2024/2025 – May\nii. AGAR – Section 2 Accounting Statements – May\niii. Debt Recovery Policy – May\niv. Reserves Policy – May\nv. Councillor Vacancy (Co-option) Policy Review – May\nvi. Scheme of Members Allowances Review – May\nvii. Filming and Recording Meetings Policy Review – May\nviii. Public Participation at Meetings Policy Review – May\nix. Emergency Plan – June\nx. LCAS Silver Status submission – July 2025\nxi. Complaints Procedure\nxii. Strategic Plan\nxiii. Registrar Lease renewal\nxiv. Communications Policy Review\nxv. GDPR Policy Review\nxvi. Employee / Councillor Protocol Review\nxvii. Social Media Policy Review\nxviii. Publication Scheme & FOI Review\nxix. Pensions Discretionary Policy Review\nxx. Member Training and Development Policy Review\nxxi. Use of work vehicles by Cllrs & Staff for personal domestic use\nxxii. Name Badge & ID Card Policy \nFS25/145  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nTuesday\, 15 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-40/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250415T183000 DTEND;TZID=Europe/London:20250415T203000 DTSTAMP:20250606T143912Z CREATED:20240508T080311Z LAST-MODIFIED:20250606T143912Z UID:33414-1744741800-1744749000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [124.00 KB] \nAGENDA - Tuesday 15 April 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sheila Bibb\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor James Plastow\, Councillor James Ward\, Councillor Kenneth Woolley\, Councillor Michael Devine (sub)\, Councillor Paul Hooton (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 15 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL25/256  Apologies for Absence\nTo note apologies for absence. \nPL25/257  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL25/258  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL25/259  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL25/260  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 18 March 2025 (pages 5 to 10) \nPL25/261  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00268 (received 14/03/25) any observations to make on the application\, please make them by 07/04/2025\nProposal: Planning application for change of use of the ground floor from shop Class (Ea) to Class (Eb) and Sui Generis – hot food and take-away.\nLocation: Old Filling Station\, The Food Store\, Heapham Road\, Gainsborough \nPL25/262  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00269 (received 14/03/25) any observations to make on the application\, please make them by 14/04/2025\nProposal: Planning application for Change of use from a public house (Sui generis) to an antique shop (Ea) including reinstatement and repair of original features to existing listed building\, and proposed new signage.\nLocation: 35 Lord Street\, Gainsborough \nPL25/263  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00270 (received 14/03/25) any observations to make on the application\, please make them by 14/04/2025\nProposal: Listed building consent for Change of use from a public house (Sui generis) to an antique shop (Ea) including reinstatement and repair of original features to existing listed building\, and proposed new signage.\nLocation: 35 Lord Street\, Gainsborough \nPL25/264  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00275 (received 17/03/25) any observations to make on the application\, please make them by 21/04/2025\nProposal: Planning application for the removal and replacement of existing plant.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough \nPL25/265  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00297 (received 24/03/25) any observations to make on the application\, please make them by 28/04/2025\nProposal: Planning application for single rear storey extension.\nLocation: 40 Bob Rainsforth Way\, Gainsborough \nPL25/266  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00326 (received 01/04/25) any observations to make on the application\, please make them by 22/04/2025\nProposal: Planning application for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough \nPL25/267  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00327 (received 01/04/25) any observations to make on the application\, please make them by 22/04/2025\nProposal: Listed building consent for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough \nPL25/268  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00348 (received 09/04/25) any observations to make on the application\, please make them by 12/05/2025\nProposal: Planning application for 16no. flats\, secure bin storage and cycle storage\, and off road parking for 6no vehicles.\nLocation: Land at North Street (rear of former Friendship Hotel)\, Gainsborough \nPL25/269  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00350 (received 09/04/25) any observations to make on the application\, please make them by 12/05/2025\nProposal: Planning application to erect two storey double garage to side and widening of existing access and dropped kerb.\nLocation: 10 Ulster Road\, Gainsborough \nPL25/270  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00101 GRANTED (delegated)\nProposal: Planning application for change of use residential space to provide additional floor space to existing dental practice.\nLocation: 15 & 17 Spital Terrace\, Gainsborough\nPaper B (pages 11 to 29) \nPL25/271  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00140 GRANTED (delegated)\nProposal: Advertisement consent for 1no. internally illuminated double sided Totem sign\, 2no. internally illuminated Drive thru free standing directional sign\, 1no. internally illuminated free standing clearance bar frame sign\, 1no. internally illuminated free standing menu board\, 1no. Internally illuminated order canopy\, 1no. internally illuminated free standing 5 panel menu board\, 1no. Frosted window vinyl\, 1no. Internally Illuminated wall mounted built up acrylic `Drive Thru` text signs\, 1no. Internally illuminated wall mounted Roundel signs\, 2no. Internally illuminated free standing No Entry/Thank You directional sign\, 1no. internally illuminated wall mounted Wordmark sign\, 1no. mobile order door graphic\, 2no. window manifestation dot displays and 1no. Non-Illuminated Double sided banner frame\nLocation: Starbucks\, Unit 3 Somerby Park Road\, Gainsborough\nPaper C (pages 30 to 33) \nPL25/272  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00257 GRANTED (delegated)\nProposal: Local Authority Consultation for a Pavement Cafe and Stalls Licence.\nLocation: Alfies Gainsborough Ltd\, 2 Market Place\, Gainsborough\nPaper D (pages 34 to 36) \nPL25/273  Street Naming Requests\nTo consider street naming requests received (if there are any). \nPL25/274  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL25/275  Land off Heapham Road Gainsborough – Proposed Stopping Up\nTo consider signing consent for the Application to the Boston Magistrates’ Court.\nPaper E (pages 37 to 41) \nPL25/276  Items for Notification\ni.  LCC motion regarding powers to request 20mph speed limit update\nii. Baltic Mill update \nPL25/277  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 20 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 10 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-35/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250409T183000 DTEND;TZID=Europe/London:20250409T203000 DTSTAMP:20250801T135229Z CREATED:20240508T075446Z LAST-MODIFIED:20250801T135229Z UID:33397-1744223400-1744230600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [135.12 KB] \nAGENDA - Wednesday 9 April 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\,  Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 9 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC25/104  Apologies for Absence\nTo note apologies for absence. \nPC25/105  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/106  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/107  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/108  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 12 March 2025 (pages 3 to 5)  \nPC25/109  Probation Review\nTo note probation review.\nPaper B (pages 6 to 8)\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/110  Staffing\nTo consider increase in summer hours to post.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 9 to 14) \nPC25/111  Staffing Issue\nTo receive update from the Leader following further advice sought.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/112  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy\nviii. Electronic Information and Communication Systems Policy \nPC25/113  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 14 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 04 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-35/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250408T183000 DTEND;TZID=Europe/London:20250408T203000 DTSTAMP:20250606T144044Z CREATED:20240508T073554Z LAST-MODIFIED:20250606T144044Z UID:33372-1744137000-1744144200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [158.61 KB] \nAGENDA - Tuesday 8 April 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor James Plastow\, Councillor Kenneth Woolley \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 8 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS25/149  Apologies for Absence\nTo note apologies for absence. \nPS25/150  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/151  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/152  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/153  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/154  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 12 March 2025 (pages 4 to 6) \nPS25/155  Matters Arising Schedule\nTo note current position of previously agreed actions as at 3 April 2025.\nPaper B (pages 7 to 15) \nPS25/156  Love Lane Allotment Drainage\nTo consider update report on Love Lane allotment drainage.\nPaper C (pages 16 to 19) \nPS25/157  Foxby Hill Allotment Structure Application\nTo consider application for structure.\nPaper D (pages 20 to 24)\nExclusion of public and press recommended due to personal nature. \nPS25/158  Fire Risk Assessment\nTo note Fire Risk Assessment Report for and remedials complete for Richmond House.\nPaper E (pages 25 to 33) \nPS25/159  Children’s Cricket Sessions\nTo consider request from Gainsborough Cricket Club to use the cricket field free of charge.\nPaper F (pages 34 to 36) \nPS25/160  The Wind In The Willows – The Musical\nTo consider request from WLDC to hold a musical at Richmond Park.\nPaper G (pages 37 to 38) \nPS25/161  Gainsborough in Bloom\nTo note update of Gainsborough in Bloom progress.\nPaper H (pages 39 to 46) \nPS25/162  Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries\nTo review and adopt the revised Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries.\nPaper I (pages 47 to 68) \nPS25/163  Memorial Application\nTo consider inscription on memorial application.\nPaper J (pages 69 to 70)\nExclusion of public and press recommended due to personal nature. \nPS25/164  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler\nii. Pride event review of event plan\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Volunteer Recognition\nvi. Richmond House Conservatory Replacement\nvii. General Cemetery Extension\nviii. General Cemetery potential carpark area\nix. General Cemetery Chapel \nPS25/165  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 03 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250401T183000 DTEND;TZID=Europe/London:20250401T203000 DTSTAMP:20250520T084554Z CREATED:20240508T074352Z LAST-MODIFIED:20250520T084554Z UID:33382-1743532200-1743539400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [124.08 KB] \nAGENDA - Tuesday 1 April 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 1 April 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nWelcome from the Chair and housekeeping \nFC25/178  Apologies for Absence\nTo note apologies for absence. \nFC25/179  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/180  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/181  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n FC25/182  Community Emergency Planning\nTo receive a presentation from Emma Wilkinson\, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning. \nFC25/183  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 March 2025 (pages 5 to 8) \nFC25/184  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Wednesday 12 March 2025 Paper B (pages 9 to 11)\nii. Personnel Committee\, Wednesday 12 March 2025 Paper C (pages 12 to 14)\niii. Planning Committee\, Tuesday 18 March 2025 Paper D (pages 15 to 20)\niv. Finance and Strategy Committee\, Tuesday 25 March 2025 Cancelled \n FC25/185  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E TO FOLLOW \nFC25/186  Appointment for Representation on Outside Body\nTo consider making appointment to Gainsborough in Bloom. \nFC25/187  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee\, one vacancy\nii. Property and Services Committee\, one vacancy\niii. Personnel Committee\, two vacancies and one substitute vacancy\niv. Planning Committee\, two vacancies\nv. Neighbourhood Plan Working Group\, one vacancy\nPaper F (pages 23 to 25) \nFC25/188 Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 12 March 2025 (PC25/098 Carers Leave Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Carers Leave Policy.\nPaper G (pages 26 to 29) \nFC25/189  Motion from Councillor Coxon \nI would like to propose a motion for the Town Council to support Laybo Fest by providing a sponsorship/grant of £11\,242. This funding is intended for essential stage lighting and sound equipment\, ensuring that the proceeds raised by the charity directly benefit grieving families who are facing the devastating impact of losing loved ones to suicide. \nI would also bring Mathew Hill to give a presentation regarding the event. His insights into the profound impact of Laybo Fest on grieving families\, particularly through the assistance offered with funeral expenses\, will be invaluable. \nFurthermore\, it is noteworthy that advertising space will be sold on the big screens during the festival to help promote local businesses\, fostering a sense of community support. \nLaybo Fest is not merely an event; it is a significant opportunity to foster community spirit\, promote local talent\, and create cherished memories for both residents and visitors. Operating on a not-for-profit basis\, all proceeds from the festival will benefit Laybo’s Legacy\, a charity dedicated to supporting families affected by suicide. The requested sponsorship will ensure that funding for this vital charity remains secure while simultaneously creating a joyous occasion for our community. \nFor your consideration\, here is a breakdown of the costs for the sound and lighting stage\, including VAT:\n– Stage: £2\,940\n– Lights: £1\,374\n– Two big screens: £2\,832 (to promote positive messages and vital helplines)\n– Sound: £4\,096 \nThe total amount comes to £11\,242. I would like to highlight that these costs are exceptionally competitive\, as evidenced by the quotes provided by T MEC Productions. \nSupporting Laybo Fest offers numerous benefits for our community. It promises an exciting weekend filled with activities for all ages\, encouraging participation from young and old alike. Local groups and performers will have the opportunity to showcase their talents alongside renowned acts\, creating an inclusive atmosphere that uplifts everyone. \nThe festival will feature poignant performances of songs with powerful messages—such as Heather Small’s “Search for the Hero\,” Oasis’s “Don’t Look Back in Anger\,” and Queen’s “Radio Ga Ga.” These performances are designed to provide hope and connection\, particularly for those experiencing difficult times. Laybo Fest is poised to become a beloved annual event\, bringing joy and anticipation to our residents\, especially as our town’s population is projected to grow by 10\,000 by 2040. \nAdditionally\, this festival will serve to highlight our town to visitors and offer local groups a platform to recruit new members and engage with the broader community. We are fortunate to have the support of Gainsborough Trinity Football Club and Cllr Matt Boles in this endeavour. \nIn conclusion\, I urge the Town Council to consider this motion favourably. By supporting Laybo Fest\, we can enhance our local culture\, strengthen community ties\, and provide essential support to those in need. \nFC25/190  Annual Assembly of the Town Meeting\nTo note arrangements to date.\nPaper H (pages 30 to 32) \nFC25/191  English Devolution White Paper\nTo consider the English Devolution White Paper\nhttps://www.gov.uk/government/publications/english-devolution-white-paper-power-and-partnership-foundations-for-growth/english-devolution-white-paper\nPaper I (pages 33 to 134) \nFC25/192  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J TO FOLLOW \nFC25/193  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Standing Orders review – May\nii. Structure and Functions review – May\niii. Finance Regulations review – May\niv. Members Code of Conduct review – May \nFC25/194  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 March 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-27/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250318T183000 DTEND;TZID=Europe/London:20250318T203000 DTSTAMP:20250428T091530Z CREATED:20240508T080245Z LAST-MODIFIED:20250428T091530Z UID:33413-1742322600-1742329800@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [136.78 KB] \nAGENDA - Tuesday 18 March 2025 - Planning Committee..\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sheila Bibb\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor James Ward\, Councillor Kenneth Woolley\, Councillor Michael Devine (sub)\, Councillor Paul Hooton (sub) \nNotice is hereby given that a meeting of the Planning Committee which will be held on Tuesday 18 March 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \n AGENDA\nPL25/229  Apologies for Absence\nTo note apologies for absence. \nPL25/230  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nPL25/231  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL25/232  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL25/233  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL25/234  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 18 February 2025 (pages 6 to 11) \nPL25/235  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00140 (received 13/02/25) any observations to make on the application\, please make them by 17/03/2025\nProposal: Advertisement consent for 1no. internally illuminated double sided Totem sign\, 2no. internally illuminated Drive thru free standing directional sign\, 1no. internally illuminated free standing clearance bar frame sign\, 1no. internally illuminated free standing menu board\, 1no. Internally illuminated order canopy\, 1no. internally illuminated free standing 5 panel menu board\, 1no. Frosted window vinyl\, 1no. Internally Illuminated wall mounted built up acrylic `Drive Thru` text signs\, 1no. Internally illuminated wall mounted Roundel signs\, 2no. Internally illuminated free standing No Entry/Thank You directional sign\, 1no. internally illuminated wall mounted Wordmark sign\, 1no. mobile order door graphic\, 2no. window manifestation dot displays and 1no. Non-Illuminated Double sided banner frame.\nLocation: Starbucks\, Unit 3 Somerby Park Road\, Gainsborough \nPL25/236  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00162 (received 20/02/25) any observations to make on the application\, please make them by 24/03/2025\nProposal: Outline planning application for the development of up to 49no. dwellings\, with access to land to the west of Horsley Road\, Gainsborough to be considered and not reserved for subsequent applications – resubmission of 134824 being removal of condition 12 of planning permission 136577 granted 30 October 2019 – improvements of Floss Mill Lane\nLocation: Land to West of Horsley Road\, Gainsborough \nPL25/237  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00013 GRANTED (delegated)\nProposal: Planning application for erection of new substation to replace existing redundant substation.\nLocation: The Former Lindsey Centre\, 13-19 Market Place\, Gainsborough\nPaper B (pages 12 to 29) \nPL25/238  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/01025 GRANTED (delegated)\nProposal: Planning application for demolition of the former Lindsey Shopping Centre and proposal to develop multiplex cinema\, car parking and commercial units in the following use classes\, Class A1 (shops)\, Class A2 (financial and professional services)\, Class A3 (restaurants and cafes)\, Class A4 (drinking establishments)\, Class A5 (hot food takeaways) and Class D2 (assembly and leisure)\, together with associated works being variation of condition 10 of planning permission 140235 granted 27 January 2022 – change in design being variation of condition 1 and removal of conditions 7 & 10 of planning permission 147844 granted 14 May 2024 – amendment to design & elevations.\nLocation: 13-19 The Lindsey Centre\, Market Place\, Gainsborough\nPaper C (pages 30 to 36) \nPL25/239  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00044 GRANTED (Committee)\nProposal: Planning application to rebuild section of boundary wall being variation of conditions 2\, 3\, 5 and 6 of planning permission 145640 granted 1 December 2022 re: adjustment to the extent of the wall for underpinning and rebuilding.\nLocation: Trinity Arts Centre\, Trinity Street\, Gainsborough\nPaper D (pages 37 to 55) \nPL25/240  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00005 GRANTED (Committee)\nProposal: Listed building consent to rebuild section of boundary wall being variation of conditions 2-8\, 12\, 13 and 15 of listed building consent 145568 granted 1 December 2022 re: adjustment to the extent of the wall for underpinning and rebuilding.\nLocation: Trinity Arts Centre\, Trinity Street\, Gainsborough\nPaper E (pages 56 to 61) \nPL25/241  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/00925 GRANTED (delegated)\nProposal: Listed Building Consent to strip roof tiles and battens and replace rotten rafters. Refelt\, lat and tile (using existing tiles). Replace shopfront and windows.\nLocation: 39 Lord Street\, Gainsborough\nPaper F (pages 62 to 71) \nPL25/242  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/00924 GRANTED (delegated)\nProposal: Planning Application to strip roof tiles and battens and replace rotten rafters. Refelt\, lat and tile (using existing tiles). Replace shopfront and windows.\nLocation: 39 Lord Street\, Gainsborough\nPaper G (pages 72 to 87) \nPL25/243  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00080 GRANTED (delegated)\nProposal: Planning application for two storey side extension.\nLocation: 16 Turpin Close\, Gainsborough\nPaper H (pages 88 to 99) \nPL25/244  Street Naming Requests\nTo consider street naming requests received (if there are any). \nPL25/245  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL25/246  Land off Heapham Road Gainsborough – Proposed Stopping Up\nTo consider signing consent for the Application to the Boston Magistrates’ Court.\nPaper I (pages 100 to 104) \nPL25/247  Traffic Regulation Order\nTo consider consultation on proposed waiting restrictions on Sandars Road\, Gainsborough.\nPaper J (pages 105 to 108) \nPL25/248  Application for a pavement café licence\nNotice is hereby given that the Lincolnshire County Council proposes to grant a licence\, under powers contained in the Business and Planning Act 2020 for 2 Market Place\, Gainsborough known as Alfie’s Deli.\nPaper K (pages 109 to 112) \nPL25/249  Asset of Community Value\nTo consider request from a member of the public for the Town Council to nominate the amenity land at Bracken Park as an asset of community value.\nPaper L (pages 113 to 121) \nPL25/250  Definitive Map Modification Order (DMMO) Applications\nTo consider application process to apply for a definitive map modification order and approve applications to submit.\ni. To submit an application for the footpath from the end of Mayfield Avenue to Margaret Close\nii. To approve Councillors to work with the Assistant Clerk to complete the application form and obtain evidence for the footpath from the end of Mayfield Avenue to Margaret Close.\niii. To note the update regarding the Sweyn Way and Belt Road footpath\, this is already a public right of way\, regarding the blockage of the path\, the developers have been and are awaiting a response. \nPL25/251  National Grid: North Humber to High Marnham\nTo consider consultation from National Grid Electricity Transmission (National Grid) on the developing proposals for the North Humber to High Marnham project.\nPaper M (pages 122 to 157) \nPL25/252  Central Lincolnshire Local Plans\nTo consider Central Lincolnshire Authority Wide Design Code – Stage 2 Consultation.\nPaper N (pages 158 to 159) \nPL25/253  LCC Traffic / Highway Request overview\nTo note traffic / highway requests since May 2022\, action taken and responses received.\nPaper O (pages 160 to 164)  \nPL25/254  Items for Notification\ni.  LCC motion regarding powers to request 20mph speed limit update\nii. Baltic Mill update\niii. Cross Street update \nPL25/255  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 15 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 12 March 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250312T190000 DTEND;TZID=Europe/London:20250312T203000 DTSTAMP:20250410T122322Z CREATED:20240508T075417Z LAST-MODIFIED:20250410T122322Z UID:33396-1741806000-1741811400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [135.59 KB] \nAGENDA - Wednesday 12 March 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Caz Davies (sub) \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 12 March 2025 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/093  Apologies for Absence\nTo note apologies for absence. \nPC25/094  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/095  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/096  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/097  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 19 February 2025 (pages 3 to 6) \nPC25/098  Carers Leave Policy\nTo consider recommending to Full Council to adopt the Carers Leave Policy.\nPaper B (pages 7 to 11) \nPC25/099  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 12 to 14) \nPC25/100  Staffing Issue\nTo consider staffing issue.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 15 to 22) \nPC25/101  Staffing Issue\nTo consider staffing issue.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 23 to 32) \nPC25/102  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Electronic Information and Communication Systems Policy \nPC25/103  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 9 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 07 March 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250312T183000 DTEND;TZID=Europe/London:20250312T190000 DTSTAMP:20250410T121945Z CREATED:20240508T073521Z LAST-MODIFIED:20250410T121945Z UID:33371-1741804200-1741806000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [151.55 KB] \nAGENDA - Wednesday 12 March 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sheila Bibb\, Councillor\, Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor James Ward (sub) \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Wednesday 12 March 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/140  Apologies for Absence\nTo note apologies for absence. \nPS25/141  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/142  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/143  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/144  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/145  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 11 February 2025 (pages 3 to 6) \nPS25/146  Marshalls Shutters\nTo consider quotation received the repair the roller shutters.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper B (pages 7 to 9) \nPS25/147  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising Schedule – April\nii. Love Lane Allotment Dyke / Drainage – April\niii. Fire Risk Assessment review of progress (Richmond House) – April\niv. Fire Risk Assessment review of progress (Marshalls) – April\nv. Pride Event review of event plan – April\nvi. Marshalls Boiler\nvi. Volunteer Recognition\nvii. Richmond House Conservatory Replacement\nviii. General Cemetery Extension\nix. General Cemetery potential carpark area\nx. General Cemetery Chapel \nPS25/148  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 8 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nFriday\, 07 March 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-27/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250304T183000 DTEND;TZID=Europe/London:20250304T203000 DTSTAMP:20250422T140929Z CREATED:20240508T074323Z LAST-MODIFIED:20250422T140929Z UID:33381-1741113000-1741120200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.96 KB] \nAGENDA - Tuesday 4 March 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 March 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/163  Apologies for Absence\nTo note apologies for absence. \nFC25/164  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/165  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/166  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/167  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 February 2025 (pages 4 to 9) \nFC25/168  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 11 February 2025 Paper B (pages 10 to 13)\nii. Personnel Committee\, Wednesday 19 February 2025 Paper C (pages 14 to 17)\niii. Planning Committee\, Tuesday 18 February 2025 Paper D (pages 18 to 23)\niv. Finance and Strategy Committee\, Tuesday 25 February 2025 Paper E (pages 24 to 27) \nFC25/169  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 28 to 79) \nFC25/170  Appointment for Representation on Outside Body\nTo consider making appointment to Marshalls & Rose Brothers Memorial Charity.                        \nFC25/171  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one vacancy\nii. Finance and Strategy Committee one substitute vacancy\niii. Personnel Committee\, one vacancy and two substitute vacancies\niv. Planning Committee\, one vacancy\nv. Neighbourhood Plan Working Group one vacancy\nvi. Policy Review Working Group one vacancy\nPaper G (pages 80 to 82)  \nFC25/172 Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 19 February 2025 (PC25/084 Sexual Harassment Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Sexual and General Harassment Policy and Procedure.\nPaper H (pages 83 to 88) \nFC25/173 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/125 Environment and Sustainability Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Environment and Sustainability Policy.\nPaper I (pages 89 to 94) \nFC25/174 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/126 Investment Strategy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the reviewed Investment Strategy.\nPaper J (pages 95 to 101) \nFC25/175  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper K (pages 102 to 103)\n \nFC25/176  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Community Emergency Planning – April\nii. Annual Town Meeting update – April\niii. Standing Orders review – May\niv. Structure and Functions review – May\nv. Finance Regulations review – May\nvi. Members Code of Conduct review – May \nFC25/177  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250225T183000 DTEND;TZID=Europe/London:20250225T203000 DTSTAMP:20250428T090211Z CREATED:20240508T081539Z LAST-MODIFIED:20250428T090211Z UID:33426-1740508200-1740515400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [104.68 KB] \nAGENDA - Tuesday 25 March 2025 - Finance and Strategy Committee.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub) \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 25 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/117  Apologies for Absence\nTo note apologies for absence. \nFS25/118  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/119  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/120  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/121  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/122  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 28 January 2025 (pages 4 to 7) \nFS25/123  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 February 2025 Paper B (pages 8 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 20 February 2025 Paper C (pages 16 to 18)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 February 2025 Paper D (pages 19 to 36) \nFS25/124  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 January 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 37 to 50) \nFS25/125  Environment and Sustainability Policy\nTo consider recommending to Full Council to adopt the Environment and Sustainability Policy.\nPaper F (pages 51 to 56) \nFS25/126  Investment Strategy\nTo review the Investment Strategy and adopt amendments.\nPaper G (pages 57 to 63) \nFS25/127  Community Grant Applications\nTo consider grant applications received.\ni.       Morton Feastival – £750 Paper H (pages 64 to 72) \nTo note that the following Community Grant funds are available:\ni. £0 in 2024 / 2025 revised budget\nii. £486.97 in earmarked reserves\nPaper I (pages 73 to 78) \nFS25/128  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Internal Audit – April\nii. Earmarked Reserves – April\niii. Outstanding Debtors – April\niv. Risk Register and Risk Management Policy – April\nv. Internal Controls – April\nvi. Asset Register Review – April\nvii. Year End Accounts 2024/2025 – May\nviii. AGAR – Section 2 Accounting Statements – May\nix. Strategic Plan\nx. Registrar Lease renewal\nxi. Filming and Recording Meetings Policy Review\nxii. Public Participation at Meetings Policy Review\nxiii. Communications Policy Review\nxiv. GDPR Policy Review\nxv. Councillor Vacancy (Co-option) Policy Review\nxvi. Employee / Councillor Protocol Review\nxvii. Social Media Policy Review\nxviii. Publication Scheme & FOI Review\nxix. Pensions Discretionary Policy Review\nxx. Member Training and Development Policy Review\nxxi. LCAS Silver Status submission – July 2025 \nFS25/129  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 22 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 20 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-38/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250219T183000 DTEND;TZID=Europe/London:20250219T203000 DTSTAMP:20250331T083720Z CREATED:20240508T075344Z LAST-MODIFIED:20250331T083720Z UID:33395-1739989800-1739997000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [137.75 KB] \nAGENDA - Wednesday 19 February 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 19 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/078  Apologies for Absence\nTo note apologies for absence. \nPC25/079  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/080  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/081  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/082  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 8 January 2025 (pages 4 to 6) \nPC25/083  Wellbeing Policy Review\nTo review and adopt updated Wellbeing Policy.\nPaper B (pages 7 to 15) \nPC25/084  Sexual Harassment Policy\nTo consider recommending to Full Council to adopt the Sexual and General Harassment Policy and Procedure.\nPaper C (pages 16 to 21) \nPC25/085  Staff Handbook Review\nTo review and adopt updated Staff Handbook.\nPaper D (pages 22 to 57) \nPC25/086  Training and Development Policy Review\nTo review and adopt updated Training and Development Policy.\nPaper E (pages 58 to 63) \nPC25/087  Employee Code of Conduct Review\nTo review and adopt Employee Code of Conduct.\nPaper F (pages 64 to 70) \nPC25/088  HR Audit 2025\nTo consider HR compliance report from the Council’s HR adviser and any necessary action resulting from it and note the certification gained.\nPaper G (pages 71 to 91) \nPC25/089  Health Surveillance Assessments\nTo note recent health surveillance assessments review recommendations.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper H (pages 92 to 94) \nPC25/090  Staffing Issues\nTo consider any staffing issues.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/091  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Electronic Information and Communication Systems Policy \nPC25/092  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 12 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 14 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250218T183000 DTEND;TZID=Europe/London:20250218T203000 DTSTAMP:20250320T093513Z CREATED:20240508T080217Z LAST-MODIFIED:20250320T093513Z UID:33412-1739903400-1739910600@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [124.97 KB] \nAGENDA - Tuesday 18 February 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor James Ward\, Councillor Kenneth Woolley\, Councillor Michael Devine (sub)\, Councillor Paul Hooton (sub) \nNotice is hereby given that a meeting of the Planning Committee which will be held on Tuesday 18 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \n AGENDA\nPL25/204  Apologies for Absence\nTo note apologies for absence. \nPL25/205  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nPL25/206  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL25/207  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL25/208  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL25/209  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 21 January 2025 (pages 6 to 12) \nPL25/210  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00044 (received 16/01/25) any observations to make on the application\, please make them by 06/02/2025\nProposal: Planning application to rebuild section of boundary wall being variation of conditions 2\, 3\, 5 and 6 of planning permission 145640 granted 1 December 2022 re: adjustment to the extent of the wall for underpinning and rebuilding.\nLocation: Trinity Arts Centre\, Trinity Street\, Gainsborough \nPL25/211  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00070 (received 27/01/25) any observations to make on the application\, please make them by 03/03/2025\nProposal: Planning application for two storey side extension.\nLocation: 16 Turpin Close\, Gainsborough \nPL25/212  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00074 (received 27/01/25) any observations to make on the application\, please make them by 03/03/2025\nProposal: Planning application for new security fence adjacent to current play area\, repairs to main building\, demolition of existing greenhouse and extension of vegetable patch\, and installation of a palisade fence.\nLocation: Richmond House\, Morton Terrace\, Gainsborough \nPL25/213  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00075 (received 27/01/25) any observations to make on the application\, please make them by 03/03/2025\nProposal: Listed building consent for new security fence adjacent to current play area\, repairs to main building\, demolition of existing greenhouse and extension of vegetable patch\, and installation of a palisade fence.\nLocation: Richmond House\, Morton Terrace\, Gainsborough \nPL25/214  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00091 (received 30/01/25) any observations to make on the application\, please make them by 03/03/2025\nProposal: Planning application for the change of use of an existing residential (dwelling) to a C2 accommodation.\nLocation: 87 All Saints Mews\, Northolme\, Gainsborough \nPL25/215  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00101 (received 03/02/25) any observations to make on the application\, please make them by 10/03/2025\nProposal: Planning application for change of use residential space to provide additional floor space to existing dental practice.\nLocation: 15 & 17 Spital Terrace\, Gainsborough \nPL25/216  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00131 (received 10/02/25) any observations to make on the application\, please make them by 17/03/2025\nProposal: Reserved matters application for Phase 1A to erect 130no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline planning permission 136937 granted 15 September 2020 being variation of condition 1 of planning permission 145066 granted 18 May 2023 – amended layout plan.\nLocation: Land North East of Highfields Roundabout\, Corringham Road\, Gainsborough \nPL25/217  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/01015 GRANTED (delegated)\nProposal: Advert consent for external signage for the new savoy cinema development including 1no. wall mounted back lit illuminated sign\, 2no. internally illuminated fascia signs\, 2no. internally illuminated poster boxes\, 5no. roof mounter RGB uplighters. Car park signage including 2no. P signs\, 2no. T&C info signs 2no. main signs\, BB badge bay sign.\nLocation: The Lindsey Centre\, 13 – 19 Market Place\, Gainsborough\nPaper B (pages 13 to 17) \nPL25/218  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/01032 GRANTED (delegated)\nProposal: Planning application for external alterations to facilitate internal subdivision of unit.\nLocation: Unit 2B\, Marshalls Yard\, Beaumont Street\, Gainsborough\nPaper C (pages 18 to 30) \nPL25/219  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/00981 GRANTED (delegated)\nProposal: Reserved matters application to erect 1no. dwelling considering access\, appearance\, landscaping\, layout and scale following outline planning permission 144344 granted 24 April 2022.\nLocation: Land Adjacent Peartree Paddock\, Bankside\, Lea Road\, Gainsborough\nPaper D (pages 31 to 46) \nPL25/220  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/00908 REFUSED (delegated)\nProposal: Planning Application for Two Storey and additional single storey extensions to rear of semi-detached dwelling.\nLocation: 37 Beckett Avenue\, Gainsborough\nPaper E (pages 47 to 54) \nPL25/221  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/00957 GRANTED (delegated)\nProposal: Planning application refurbishment and restoration of previously fire-damaged single-storey commercial garage facility\, including demolition of frontage to be rebuilt – front section of building to be increased in height.\nLocation: The Garage on the Corner\, 2 Morton Terrace\, Gainsborough\nPaper F (pages 55 to 66) \nPL25/222  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2024/00910 GRANTED (delegated)\nProposal: Planning application for addition of 1no. flat at ground floor level\, amendments to the first floor layout of existing Unit 10\, and provision of residential storage\, refuse storage and cycle storage.\nLocation: The Maltings\, 2B Lea Road\, Gainsborough\nPaper G (pages 67 to 71) \nPL25/223  Street Naming Requests\nTo consider street naming requests received (if there are any). \nPL25/224  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL25/225  Traffic Regulation Order\nTo consider request from PC Glenn Patchett looking for support to help address school Safety Zones.\nPaper H (pages 72 to 77) \nPL25/226  Traffic Regulation Order\nTo consider request from a member of the public regarding extending double yellow lines in 2 separate areas:\ni. At the junction of Queen Street and Trinity Street (adjacent to Sew Eezy Shop). Cars parking on the corner makes it really awkward when turning left or\, when a vehicle is turning into Queen Street from Trinity Street causes traffic to build up.\nii. On Sandsfield Lane towards Tesco\, the bend in particular\, cars parking opposite the already placed double yellow lines cause more problems than not when it comes to emergency vehicles or regular traffic. Ideally the Double Yellow lines should/could run right up the Car Park Entrance to Trinity Arts Centre. \nPL25/227  Items for Notification\ni.  LCC motion regarding powers to request 20mph speed limit update\nii. Baltic Mill update\niii. DMMO Applications\niv. Cross Street update \nPL25/228  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 18 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 13 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250211T183000 DTEND;TZID=Europe/London:20250211T203000 DTSTAMP:20250328T143623Z CREATED:20240508T073457Z LAST-MODIFIED:20250328T143623Z UID:33370-1739298600-1739305800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [175.92 KB] \nAGENDA - Tuesday 11 February 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor James Ward (sub) \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 11 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/128  Apologies for Absence\nTo note apologies for absence. \nPS25/129  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/130  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/131  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/132  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/133  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 January 2025 (pages 3 to 6) \nPS25/134  Love Lane Allotment Dyke / Drainage\nTo consider update report on Love Lane allotment dyke and drainage.\nPaper B (pages 7 to 8) \nPS25/135  Fire Risk Assessment\nTo note Fire Risk Assessment Reports for Marshalls Sports Ground.\nPaper C Main Pavilion (pages 9 to 62)\nPaper D Bowls Pavilion (pages 63 to 110) \nPS25/136  Tree Management and Hedge Reduction\nTo consider quotations received to fell\, pollard trees and reduce hedges at Richmond Park\, General Cemetery and North Warren Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 111 to 113) \nPS25/137  VE Day Event\nTo receive verbal report regarding potential collaborative working with Gainsborough Trinity Foundation for a VE Day event. \nPS25/138  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler\nii. Volunteer Recognition\niii. Richmond House Conservatory Replacement\niv. General Cemetery Extension\nv. General Cemetery potential carpark area\nvi. General Cemetery Chapel \n PS25/139  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 06 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250204T183000 DTEND;TZID=Europe/London:20250204T203000 DTSTAMP:20250327T100029Z CREATED:20240508T074255Z LAST-MODIFIED:20250327T100029Z UID:33380-1738693800-1738701000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [162.76 KB] \nAGENDA - Tuesday 4 February 2025 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/146  Apologies for Absence\nTo note apologies for absence. \nFC25/147  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/148  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/149  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/150  Community Emergency Planning\nTo receive a presentation from Steve Eason-Harris\, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning. \nFC25/151  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 January 2025 (pages 5 to 8) \nFC25/152  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Personnel Committee\, Wednesday 8 January 2025 Paper B (pages 9 to 11)\nii. Property and Services Committee\, Tuesday 14 January 2025 Paper C (pages 12 to 15)\niii. Planning Committee\, Tuesday 21 January 2025 Paper D (pages 16 to 22)\niv. Finance and Strategy Committee\, Tuesday 28 January 2025 Paper E (pages 23 to 28) \nFC25/153  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 65) \nFC25/154  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee one substitute vacancy\nii. Personnel Committee\, one vacancy and two substitute vacancies\niii. Planning Committee\, one vacancy and one substitute vacancy\niv. Neighbourhood Plan Working Group one vacancy\nv. Policy Review Working Group one vacancy\nPaper G (pages 66 to 68)  \nFC25/155 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/123 Grass Verge Cutting):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to appoint Glendale Services as the grass verge contractor for 2025/26.\nPaper H (pages 69 to 74) \nFC25/156 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/125 General Cemetery Tree Works):\nRESOLVED: to RECOMMEND TO FULL COUNCIL:\ni. That the Council appoint Foxstone Forestry Ltd to undertake the tree management works as quoted.\nii. That a 10% discretion be afforded to the Operations Manager to allow for any price fluctuations or unforeseen works.\nPaper I (pages 75 to 78) \nFC25/157  Motion from Councillor Coxon\nI would like to formally propose a motion for colleagues’ support regarding a feasibility study aimed at the establishment of an indoor market. \nI am asking the Council to consider conducting a feasibility study regarding the potential interest in establishing an indoor market within our town. \nTo initiate this process\, I propose that we simply gauge public sentiment by placing a poll on the Council’s website. This poll could provide insights into whether there is sufficient interest to warrant further discussion around the operational aspects\, funding\, and management of such a market. \nIt is important to note that this proposal is intended to be a separate initiative from the existing market and does not involve the West Lindsey District Council in any capacity. \nThe potential benefits to our community from establishing an indoor market are significant: \n\nCommunity Impact: The indoor market would provide opportunities for existing businesses to expand their reach and engage with new audiences.\nSupport for Entrepreneurs: It would encourage new entrepreneurs to start their ventures with minimal risk\, fostering a culture of innovation and growth.\nEconomic Regeneration: The knock-on effects of this initiative could include filling empty retail spaces in the town centre\, stimulating further regeneration\, and opening doors for new opportunities and investments.\n\nI believe that conducting a feasibility study will allow us to explore this opportunity in depth and assess how we can best serve our community’s needs. \nFC25/158  Annual Town Meeting\nTo agree a date and format for the Annual Town Meeting.\nPaper J (pages 79 to 81) \nFC25/159  Election Complaint\nTo consider result of the review carried out regarding complaint discussed in November FC25/115.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper K (pages 82 to 84) \nFC25/160  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper L (pages 85 to 86)\n \nFC25/161  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/162  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough\nThursday\, 30 January 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-25/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT END:VCALENDAR