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DTSTART;TZID=Europe/London:20211001T110000
DTEND;TZID=Europe/London:20211001T130000
DTSTAMP:20211102T144238Z
CREATED:20210927T115617Z
LAST-MODIFIED:20211102T144238Z
UID:27080-1633086000-1633093200@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Finance & Strategy Meeting 01.10.2021
DESCRIPTION:AGENDA - Extraordinary Finance and Strategy Committee - Friday 1 October 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of the Finance & Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Gainsborough on Friday 1st October 2021 at 11.00am.\n Present: \nCouncillor Matthew Boles (Chairman) \nCouncillor Pat O’Connor \nCouncillor Richard Craig \nCouncillor Paul Key \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Denise Schofield \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. CHRISTMAS LIGHT SWITCH ON (Paper A) \nCouncillor Key explained that he had made contact with a video production company and that there were options for filming a Christmas carol concert at local Schools and the filming of the Gainsborough Christmas light switch on within paper A. \nMembers considered paper A in detail. \nRESOLVED that: – Councillor Boles make contact with the Headteacher of Parish School and obtain contact details for all schools in Gainsborough and surrounding villages. To then contact the schools via email and ask if they wish to take part in a filmed Christmas Carol concert\, it is asked that a response is made by any interested schools by Friday 8th October 2021. \nMeeting concluded at 11.33am
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-finance-strategy-meeting-01-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210928T190000
DTEND;TZID=Europe/London:20210928T210000
DTSTAMP:20211021T133011Z
CREATED:20210903T104257Z
LAST-MODIFIED:20211021T133011Z
UID:27019-1632855600-1632862800@gainsborough-tc.gov.uk
SUMMARY:Planning Committee - 28.09.2021
DESCRIPTION:AGENDA - Planning Committee - Tuesday 28 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMeeting was inquorate. \n 
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-28-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210921T190000
DTEND;TZID=Europe/London:20210921T210000
DTSTAMP:20211102T144218Z
CREATED:20210903T104205Z
LAST-MODIFIED:20211102T144218Z
UID:27018-1632250800-1632258000@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - 21.09.2021
DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 21 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 21 September 2021 at 7.00pm\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Paul Key \nCouncillor James Plastow \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Denise Schofield \nCouncillor David Dobbie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \nNote: Councillor Boles arrived at the meeting at 7:01pm \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Finance and Strategy Committee held Wednesday 18 August 2021 \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Wednesday 18 August 2021 be confirmed and signed as a correct record. \nNote: Councillors Boles and Plastow abstained from the above resolution. \nNote: Councillor Boles took over as Chairman. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 16 September 2021\nii. Cashbook Summary (including due and unpaid transactions) for 16 September 2021\niii.    Budget Comparison Report (including due and unpaid transactions) for 16 September 2021 \nRESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 16 September 2021\nCashbook Summary (including due and unpaid transactions) for 16 September 2021\nBudget Comparison Report (including due and unpaid transactions) for 16 September 2021\n\n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 August 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 August 2021. \n 6. ROSES SPORTS GROUND (Paper F) \nCommittee considered outline plans for an extension to the pavilion at Roses sports ground. \nA clause in the WLDC/GTC lease 3.17.2 states not to make any application under the Planning Acts without the previous consent of the Landlord. \nMembers were advised that a meeting with Gainsborough Trinity Foundation and WLDC had been called for Wednesday 25 September and the Deputy Clerk and Acting Town Clerk had been invited. Members requested that Councillor Velan be invited as well as he had previously attended meetings\, then reassess the Town Council make up of attendance at the next Full Council meeting. \nRESOLVED to consent to Gainsborough Trinity Foundation submitting plans for an extension at Roses Sports Ground. \n 7. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n8. RICHMOND HOUSE CONSERVATORY (Paper G) \nCommittee considered the email received from WLDC regarding the sum of the quotations received. \nRESOLVED to defer the issue until the position of WLDC & LCC budgets are clarified\, then reassess the situation. \n9. CEMETERY BURIAL SOFTWARE (Paper H) \nCommittee considered approving a quotation received to extract data from the current software to the new software. Members were advised that Officers were unaware the data extract was chargeable. \nRESOLVED to RECOMMEND TO FULL COUNCIL that Officers investigate if the Council signed up to agreement that stated data extract would be charged\, also query the quotation cost. Following that agree that up to £4\,625 be taken from General Reserves for the data extract. \n 10. QUEENS DIAMOND JUBLIEE WORKING GROUP \nCommittee considered scope of Working Group as requested by Full Council on 1 September 2021. \nRESOLVED to rework the Armed Forces Day remit and RECOMMEND TO FULL COUNCIL to adopt as part of the Structure and Functions\, reallocated current Armed Forces Day budgets to a Queens Jubilee event budget and appoint Members to the working group. \n11. CHRISTMAS LIGHTS SWITCH ON \nCommittee considered holding a “Traditional” Christmas lights switch on event\, to include a carol service\, food stalls\, Schools\, Salvation Army etc as requested by Property and Services Committee on 14 September 2021. \nIssues were raised regarding the staff resources to organise such an event with limited time. \nIt was suggested if a virtual event could take place. \nRESOLVED that Members investigate if digital companies could record school choirs and the salvation army performing and produce an online event. Members were given 7-10 days to investigate\, if need be an extraordinary meeting would be called. \n12. CHRISTMAS LIGHTS SCHEME (Paper I) \nCommittee considered quotations received for a new Christmas lighting scheme as requested by Property and Services Committee on 14 September 2021. \nRESOLVED to RECOMMEND TO FULL COUNCIL to accept Option 1 from Blachere. \n Meeting concluded at 8.23pm \n  
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210915T190000
DTEND;TZID=Europe/London:20210915T210000
DTSTAMP:20211021T133750Z
CREATED:20210910T132131Z
LAST-MODIFIED:20211021T133750Z
UID:27048-1631732400-1631739600@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council - 15.09.2021
DESCRIPTION:Extraordinary Council Agenda - 15.09.2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 15 September 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sally Loates \nCouncillor Liam Muggridge \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Paul Key \nCouncillor James Ward \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. URGENT PERSONNEL MATTERS (Paper A) \nNote: The two members of staff and Councillor O’Connor left the meeting at 7:02pm. \nNote: Councillor Woolley asked Councillor Schofield to take the minutes for the remainder of the meeting. \nCouncillor Woolley conveyed the details of an urgent matter that had arisen at the Personnel Committee meeting on 9th September and requested the support of the Full Council in moving the matter forward. \nThe matter was discussed and clarifications were made and questions answered by the Personnel Committee. \nMembers considered paper A in detail. \nRESOLVED that: – \n\nThe content of the report is noted\,\nThe recommendation and financial sum per Officer from HR is approved and to be awarded\,\nA pay review takes place to ensure the Officers are being paid the expected salary for their qualifications and experience. The Council should also make provision for any such future occurrence.\nthe Personnel committee can deal with any future claims from staff who present evidence of undertaking new responsibilities / activities\n\nNote: Councillor Dobbie abstained from voting on the above resolution. \nMeeting concluded at 7.37 pm. \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-15-09-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210914T190000
DTEND;TZID=Europe/London:20210914T210000
DTSTAMP:20211027T094821Z
CREATED:20210903T104049Z
LAST-MODIFIED:20211027T094821Z
UID:27017-1631646000-1631653200@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 14.09.2021
DESCRIPTION:AGENDA - Property & Services Committee - Tuesday 14 September 2021 PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 14th September 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Keith Panter \nCouncillor James Plastow \nIn Attendance:                        \nSean Alcock                           Operations Manager \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor James Ward \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 11 August 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 11 August 2021 be confirmed and signed as a correct record. \nNote: Councillor Plastow abstained from voting on the above resolution. \n4. ALLOTMENTS ISSUES (Paper B) \n Councillor Plastow enquired about item 3.2 in the report\, the Operations Manager advised that an update would be given at the next meeting by the RFO. \nCouncillor Key made comment regarding item 3.5 of the allotment report and asked that future breach letters be tailored to the individual plot/holder rather than the current generic format. \nCommittee NOTED the update in relation to Town Council managed allotments. \n5. CORONAVIRUS RECOVERY GRANT (Paper C) \nCommittee considered the application received from Stepping Stone Theatre for mental health. \nRESOLVED to award the full amount of £1\,000.00 to Stepping Stone Theatre as applied for. \nNote: Councillor Plastow declared a personal interest regarding the agenda item and abstained from voting. \n 6. CEMETERY POLICIES (Paper D) \nCommittee considered the approval of further amendments to the Guidance Notes on Practices and Regulations following the creation of a natural burial area. \nCouncillor Key questioned if the area was suitable and what maintenance and security arrangements were in place. The Operations Manager advised that the area was in close proximity to existing burial sections and as the area was to become a natural place for burial maintenance would be carried out infrequently and only access pathways would be maintained regularly. \nRESOLVED to adopt the amended Guidance Notes on Practices and Regulations. \n7. GENERAL CEMETERY WATER LEAK (Paper E) \nCommittee considered the inspection survey. \nRESOLVED to ask Croft Drainage to carry out a second day of inspections as previously resolved and to bring back findings and costs to the Committee as soon as they were completed. \n8. RICHMOND PARK DRAINAGE (Paper F) \nCommittee considered the inspection survey. \nRESOLVED to ask the Operations Manager to speak with WLDC and establish if they were given rights to connect to the surface water drains running through Richmond Park by Severn Trent Water. Also speak with Severn Trent as a contingency regarding being allowed access to the surface water drains. \nRESOLVED to ask Croft Drainage to carry out cleaning and checking of existing pipework as specified in the indicative costs section of the Richmond Park Play Area Drainage Report at a cost of £978.00. \nCommittee asked that both of the resolved items are to run in tandem with one another. \n9. GENERAL CEMETERY EXTENSION \nCommittee considered a verbal update from the Operations Manager. The Committee were advised that a formal “in principle” agreement was never put in place regarding the proposed development of land attached to the North-Western perimeter of the General Cemetery. The Operations Manager read an email which he had received from the Team Manager of the Property & Assets department at WLDC\, the email advised that a Stage 1 Business case would be put together and this would be heard at the next meeting of the Land & Property Group Board to be held on 22nd September 2021. \nThe Committee were extremely concerned that monies had been spent carrying out surveys and assessments without a formal agreement in place with the landowner. \nRESOLVED that the Acting Town Clerk investigates what went wrong and why regarding initial land transfer agreements and to put findings in a report to a full Council meeting. \n10. REMEMBRANCE SUNDAY (Paper G) \nCommittee considered the schedule for Remembrance Sunday. \nCouncillor Dannatt proposed that Gainsborough Town Council does not provide refreshments on Remembrance Sunday to deter people from gathering for prolonged periods\, seconded by Councillor Plastow (Councillors Key and Panter voted against the proposal). \nCouncillor Key proposed that Gainsborough Town Council do explore the possibility of providing refreshments on Remembrance Sunday\, seconded by Councillor Panter. (Councillors Dannatt and Plastow voted against the proposal) Councillor Key had the casting vote as Chairman of the Committee and the proposal was passed. \nRESOLVED to investigate costs for soup\, bread rolls and refreshments and to approach the Old Hall with regards to serving. It was also asked that as a contingency the John Robinson Memorial Church were contacted with regards to availability and possible use of their facilities on the day. \n11. CHRISTMAS LIGHTS SWITCH ON \nCommittee noted that Marshalls Yard would not be having a Christmas light switch on event this year but that they are planning to hold a Christmas market on 11th and 12th December in the Market Place. \nCommittee discussed the item thoroughly and proposed that an agenda item be put to the next meeting of the Finance & Strategy Committee on Tuesday 21st September 2021 regarding the possibility of holding a “Traditional” Christmas event\, the Committee envisaged that this would include a carol service\, food stalls\, Schools\, Salvation Army etc. \nThe Committee asked that John Foreman be approached as soon as possible regarding his availability and any costs to provide PA services for the event and that any information be relayed to the Finance & Strategy Committee on Tuesday 21st September 2021. \n 12. EXCLUSION OF THE PRESS AND PUBLIC \nCouncillor Plastow proposed\, and Councillor Dannatt seconded to go in to closed session. \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n13. MILLENIUM CLOCK (Paper I) \nCommittee considered the quotation received for clock repairs following damage. \nRESOLVED to ask Smith of Derby to carry out repair work to the Millennium Clock as per their proposal provided at paper H of the agenda. \nCouncillor Plastow proposed that the meeting be extended beyond 9.00pm\, seconded by Councillor Key. \nUnanimously agreed to extend the meeting. \n14. CHRISTMAS LIGHTS SCHEME (Paper J) \nCommittee considered quotations received for a new Christmas lighting scheme and discussed the item thoroughly. \nRESOLVED to RECOMMEND the item to the next meeting of the Finance & Strategy Committee on Tuesday 21st September 2021 and ask that they consider all Christmas Light Scheme proposals provided. \nThe meeting closed at 9.20pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210908T190000
DTEND;TZID=Europe/London:20210908T210000
DTSTAMP:20211027T094731Z
CREATED:20210903T103944Z
LAST-MODIFIED:20211027T094731Z
UID:27016-1631127600-1631134800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 08.09.2021
DESCRIPTION:AGENDA - Personnel Committee - Wednesday 8 September 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 8 September 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig – ex officio \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nCouncillor O’Connor declared a personal interest in agenda item 8 as he wrote the report. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Thursday 15 July 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Thursday 15 July 2021 be confirmed and signed as a correct record. \nNote: Councillor Panter abstained from voting on the above resolution. \n4. HEALTH AND SAFETY POLICY (Paper B) \nCommittee considered the reviewed Health and Safety policy. \nRESOLVED to approve the reviewed Health and Safety policy. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \n Committee received and noted an update on the Grounds Maintenance team\, recruitment and current staff member probation. \nRESOLVED that; – \n\nCouncillors Boles and Panter would be available for the probation reviews\nCouncillors Boles and T Davies would be available for shortlisting and interviews for the Grounds Maintenance Operative position\, with Councillors Schofield and Woolley as reserves.\n\n7. ADMIN SUPPORT OFFICER POST \nCommittee discussed the benefits of early appointment of a full time Admin Support Officer. \nThe Committee noted the current Admin Support Officer was no longer imminently leaving\, so didn’t feel it was appropriate to appoint to the post early. \nCommittee considered potentially changing the current Admin Support Officer role\, title and salary. \nRESOLVED that: – \n\nCouncillor Boles would consult with HR to confirm if Council could change the job description / title and salary of the current Admin Support Officer\nCouncillor Woolley to speak with the current Admin Support Officer to see if she would be happy with a change in job description\nLook into potentially recruiting a part time Admin Support Officer\n\n8. COUNCIL REVIEW (Paper D) \nCommittee considered the report from Councillor O’Connor. \nHaving discussed the document and noted it\, the Committee thanked Councillor O’Connor for his time and thoroughness in providing the Council with a comprehensive working document. \n9. STAFFING REQUESTS (Papers E & F) \nCommittee considered requests received from two employees \nThe Committee discussed the requests. It was unanimously agreed that the additional work undertaken in the absence of the Clerk was sincerely appreciated and the staff requests be duly considered. Having taken advice from HR it was agreed to take the matter to Full Council for consideration. \nThe meeting concluded at 8.36pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-08-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210901T190000
DTEND;TZID=Europe/London:20210901T210000
DTSTAMP:20211102T144815Z
CREATED:20210820T100302Z
LAST-MODIFIED:20211102T144815Z
UID:26993-1630522800-1630530000@gainsborough-tc.gov.uk
SUMMARY:Full Council - 01.09.2021
DESCRIPTION:AGENDA - Full Council - Wednesday 1 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 1 September 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matt Boles \nCouncillor Caroline Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Kenneth Woolley \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n       Councillor Dennis Dannatt \nCouncillor Sally Loates \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor James Ward \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B & C) \ni. Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED to defer to next meeting due to a missing recorded vote identified by Councillor David Dobbie. \nii. Meeting of Council held on Wednesday 14 July 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 14 July 2021 be approved and signed as a correct record. \niii. Meeting of Council held on Wednesday 28 July 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 28 July 2021 be approved and signed as a correct record. \nNote: Councillor Plastow arrived at 7.15pm \n5. COMMITTEE MEETING MINUTES (Paper D) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper E) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. LOVE LANE ALLOTMENT POND \n RESOLVED to defer to next Property & Services Committee meeting once outcomes of environmental impact study\, H&S report and budgetary requirements to fill the pond in are obtained. \n8. SHOWFIELD ALLOTMENT WALL \n Council considered increasing the Showfield allotment wall budget. \n RESOLVED to increase the Showfield Allotment Wall budget by £6\,000 from general reserves. \n9. INTERNAL AUDIT \n Council considered increasing the Internal Audit budget by £1\,924 from general reserves. \n RESOLVED to increase the 2021/22 internal audit budget by £1\,924 from general reserves. \n10. COMMITTEE VACANCIES \nOne vacancy on the Planning Committee\, no interest was made by Members. \n11. MEETING CALENDAR (Paper F) \nCouncillor Boles queried why he could only see minutes up to June 2020 on the Council Website\, it was agreed this would be investigated by GTC staff and a response sent to him. \n Councillor Dobbie was concerned regarding meetings returning to Richmond House. \n RESOLVED to approve 2021/22 meeting schedule\, Full Council meetings to remain at Marshalls Sports Ground\, Committee meetings to return to Richmond House. \nNote: Councillor Key voted against the above resolution. \n 12. ANNUAL PUBLIC MEETING \nRESOLVED to hold the Annual Public Meeting on the 5th October 2021 at the All Saints church or John Robinson Memorial Church if All Saints is unavailable \n13. APPOINTMENT OF REPRESENTATIVE TO AN OUTSIDE BODY (Paper G) \nRESOLVED to appoint Councillor Panter to the Armed Forces Day 2022 working group. \nNote: Councillor Key abstained from voting on the above resolution. \n14. MOTION MOVED BY COUNCILLOR C. DAVIES \n“I would like to put a motion forward to the council that a working Group to be set up for the Queen’s Diamond Jubilee to organise a party in the park and a concert in the evening possibly followed by a firework display on Marshalls Sports Ground” \nSeconded by Councillor Boles \nRESOLVED that the Finance & Strategy Committee on the 21 September 2021 should produce a scoping document and consider a working group on holding a Platinum Jubilee event and report back to full council. \nThere was a query on the six month rule for attending meetings and when this came back into effect.  Cllr O’Connor said he would ask GTC staff to check with LALC on the provisions of this rule and report back to Councillors. \nMeeting concluded at 8.35pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-01-09-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210825T190000
DTEND;TZID=Europe/London:20210825T210000
DTSTAMP:20211027T094641Z
CREATED:20210820T100143Z
LAST-MODIFIED:20211027T094641Z
UID:26991-1629918000-1629925200@gainsborough-tc.gov.uk
SUMMARY:Planning Committee - 25.08.2021
DESCRIPTION:AGENDA - Planning meeting - Wednesday 25 August 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 25 August 2021 at 7:00pm\n  \nPresent:                                 Councillor David Dobbie (Chairman) \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Keith Panter \nIn Attendance:            \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Denise Schofield \nCouncillor James Ward \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Wednesday 28 July 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Wednesday 28 July 2021 be confirmed and signed as a correct record. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 143470\nProposal: Planning application for combined single and two storey rear extension and internal layout alterations\nLocation: 9 Noel Street Gainsborough \n RESOLVED that the Committee have no objections to the application. \nii. Application Ref No: 143220\nProposal: Application for approval of reserved matters to erect 1no. bungalow\, considering appearance\, layout\, scale and landscaping following outline planning permission 136429 granted 25 September 2017\nLocation: Land off Spital Hill\, Gainsborough \nRESOLVED that the Committee suggest the applicant looks at the previously approved application and REJECT the application on the following grounds: – \n\nPrevious application refused. Revised application has further concerns.\nSignificant changes in the Planning Application from a single story building into a Dormer Bungalow.\nOverlooking other property and loss of privacy.\nNoise and disturbance during construction (several residents work from home).\nHighway issues including vehicular access\, private road paid for by residents\, road widening not mentioned in application.\nPossibility of Asbestos and/or hazardous materials.\n\niii. Application Ref No: 143555\nProposal: County development application to change the use from residential (C3) to adult care day centre (E(F) commercial\, business and service)- PL/0096/21\nLocation: Richmond House Lodge\, Morton Terrace\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \niv. Application Ref No: 143512\nProposal: Planning application for redecoration and repair of existing shop front\, internal alterations and refurbishment of ground floor\, and installation of air conditioner heat exchangers within rear yard being variation of condition 3 of planning permission 141880 granted 4 February 2021\nLocation: 22 Market Place\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \nv. Application Ref No: 143582\nProposal: Listed building consent for redecoration and repair of existing shop front\, internal alterations and refurbishment of ground floor\, and installation of air conditioner heat exchangers within rear yard being variation of condition 3 of listed building consent 141881 granted 4 February 2021\nLocation: 22 Market Place\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \n5. DECISION NOTICES  \nMembers NOTED that none had been received. \n6. STREET NAMING (Paper B) \nMembers NOTED that none had been received. \nCouncillor Dobbie advised that the developer and WLDC had agreed Shore Row for the new Bowling Green Road / Wilson Street development. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n 8. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN (Paper B) \nMembers discussed the future of the RAGE website. \nRESOLVED to appoint John Slater to maintain the website for a year to monitor levels of engagement with the site\, and RECOMMEND TO FULL COUNCIL to create a budget of £125 for the hosting and maintenance of the RAGE website. \nMeeting concluded at 7.37pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-25-08-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210818T190000
DTEND;TZID=Europe/London:20210818T210000
DTSTAMP:20210923T122003Z
CREATED:20210813T124642Z
LAST-MODIFIED:20210923T122003Z
UID:26990-1629313200-1629320400@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - 18.08.2021
DESCRIPTION:AGENDA - Finance and Strategy meeting - Wednesday 18 August 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 18 August 2021 at 7.00pm\n Present: \nCouncillor Tim Davies (Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n 3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n i. Minutes of the meeting of Finance and Strategy Committee held Wednesday 21 July 2021 \n Members noted the email sent on 23 July stating the Health and Safety Policy amendments would need approving by the Personnel Committee as it forms part of the Staff Handbook. \n RESOLVED that the minutes of the Finance and Strategy Committee meeting held on Wednesday 21 July 2021 be confirmed and signed as a correct record. \nNote: Councillor Schofield abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 13 August 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 13 August 2021 \niii. Budget Comparison Report (including due and unpaid transactions) for 13 August 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 13 August 2021\nCashbook Summary (including due and unpaid transactions) for 13 August 2021\nBudget Comparison Report (including due and unpaid transactions) for 13 August 2021\n\n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 July 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 July 2021. \n 6. INTERNAL AUDIT (Paper F) \n Committee considered arrangements for 2021/22 internal audit\, and considered the quotation received from Lincolnshire Assurance. \nMembers noted the 2020/21 audit invoice wasn’t raised until 28 May 2021\, so has come out of the 2021/22 budget. \nRESOLVED to accept the quotation from Lincolnshire County Council of £1\,963 for internal audit services for 2021/22 and RECOMMEND TO FULL COUNCIL to increase the 2021/22 internal audit budget by £1\,924 from general reserves. \n Meeting concluded at 7.18pm
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-18-08-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210811T190000
DTEND;TZID=Europe/London:20210811T210000
DTSTAMP:20210923T121335Z
CREATED:20210805T132806Z
LAST-MODIFIED:20210923T121335Z
UID:26979-1628708400-1628715600@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Property and Services Committee - 11.08.2021
DESCRIPTION:AGENDA - Extraordinary Property and Services Committee - Wednesday 11 August 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of an Extraordinary Property and Services Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 11 August 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nIn Attendance:                        \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \nCouncillor Pat O’Connor         Acting Town Clerk \nAlso Present:                        x2 Members of the public \n 1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor James Plastow \nCouncillor James Ward \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n Councillor Velan declared a personal interest as a member of the Rotary Club. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 14 July 2021 \n RESOLVED that the minutes of the Property and Services Committee held on Wednesday 14 July 2021 be confirmed and signed as a correct record. \n 4. ALLOTMENTS ISSUES (Paper B) \n Committee NOTED the update in relation to Town Council managed allotments. \nThe Operations Manager informed Members of his health and safety concerns regarding the pond on Love Lane following a risk assessment. \nMembers were of the view that it serviced no purpose to the Council so should be filled in to make safe. \nRESOLVED to RECOMMEND TO FULL COUNCIL to increase the Love Lane allotment budget in order to infill the pond. Funds to be taken from general reserves. The Operations Manager will present a ballpark cost at the Full Council meeting. \n5. ROTARY CLUB EVENTS (Paper C) \nCommittee considered granting permission to the Rotary club for the use of Richmond Park and Levellings for forthcoming events. \nThe Rotary Club of Gainsborough are planning 2 charitable events in 2021. The aim is to raise money and donate to specific local needs and causes. \nLast Night of the Proms at Richmond Park\, 11 September 2021\, 7pm – 11pm\, estimated audience 100-150 \nUsing a large Cinema screen and sound system to Live stream the events at the Royal Albert Hall and Proms in the Park (Hyde Park)\, selling food\, drinks and alcohol \nHalloween and Music Fest at Levellings\, 30 October 2021\, 12:00pm to 9;00pm\, estimated audience 300 throughout the day and evening \nLarge Stage made from a Bradshaw’s lorry\, Sound system 10-15 live local bands\, food stalls\, drinks and alcohol\, charity stalls and handicraft stalls \nMembers were advised that the Rotary club would provide their own insurance\, security\, alcohol licence\, portaloos\, generators and cleaning staff. \nSome Members initially raised concerns regarding the sale of alcohol at the events. \nRESOLVED to give permission to the Rotary Club of Gainsborough to hold Last Night of the Proms at Richmond Park on 11 September 2021 and Halloween and Music Fest at Levellings on 30 October 2021. \n6. CEMETERY POLICIES (Papers D & E) \nCommittee considered approval of the amendments to the Memorial Safety Policy and Guidance Notes on Practices and Regulations. \nRESOLVED to adopt the amended Memorial Safety Policy and Guidance Notes on Practices and Regulations. \n7. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next eight items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nNote: 2 Members of the public and Councillor O’Connor left the meeting. \n8. GENERAL CEMETERY WATER LEAK (Paper F) \nCommittee considered a quotation received to locate a water leak following a report from Anglian Water. The Deputy Clerk advised there was £2\,087 in ear marked reserves for cemetery drainage and water. \nRESOLVED to accept the quotation from Croft Drainage to investigate water leak and report back. \n9. RICHMOND PARK GREENHOUSE (Paper G) \nCommittee considered an email received from the Neighbourhood Policing Team. \nRESOLVED to ask the police to issue anti-social behaviour warning letters to the identified individuals for the vandalism on the greenhouse at Richmond Park. \nNote: Councillors Craig\, Dannatt and Lambie voted against the above resolution. \n10. BUS SHELTERS (Paper H) \nCommittee considered adoption of a new bus shelter on Beaumont Street. \nRESOLVED that the Town Council will adopt a newly erected bus shelter on Beaumont Street funded by LCC. \nNote: Councillor Dannatt voted against the above resolution. \nNote: Councillor Craig abstained from voting on the above resolution. \n11. CHRISTMAS LIGHTS SCHEME (Paper I) \nDue to the complexity of the quotations received it was suggested the issue be deferred until the next meeting in order for a more detailed report and comparisons of the displays the produced. \n 12. SHOWFIELD ALLOTMENT WALL (Paper J) \nCommittee considered report relating to showfield allotment wall. \nThe Operations Manager was requested to obtain quotes for the work identified in paragraph 4.5 of the original wall survey. \nRESOLVED to RECOMMEND TO FULL COUNCIL to increase the Showfield Allotment Wall budget by £6\,000 from general reserves. \n13. LINE MARKER (Paper K) \nCommittee considered approval of the purchase of a new line marker. \nMembers noted the current budget for new grounds equipment was £2\,900. \nRESOLVED to approve purchase of line marker as per paper. \n14. MARSHALLS BOILER REPAIRS (Paper L) \nCommittee considered a quotation to repair / service the boiler\, water heater and solar system. \nMembers were advised that Council currently has £5\,000 in ear marked reserves for electrics\, boiler and solar system maintenance. \nMembers were concerned about the ongoing maintenance and repair costs for the boiler. \nThe Operations Manager advised that the former Clerk had previously spoken with WLDC about replacing the heating system with something more relevant. \nRESOLVED to ask the Acting Town Clerk to enter into dialogue with WLDC about replacing the boiler. \n15. GENERAL CEMETERY EXTENSION (Paper M) \nCommittee considered a preference for the access to the proposed Cemetery extension in order for CDS can submit to planning. \nRESOLVED that the Operations Manager will obtain further information and get a comparative quote for the ground works. \nThe Committee requested a site visit. \n 15. RICHMOND PARK PLAY EQUIPMENT (Paper N) \nCommittee considered the quotation for repairs to HAGS equipment. \nMembers were advised that HAGS had been requested to just inspect and quote for the HAGS equipment but have inspected and quoted for all equipment at Richmond Park. \nRESOLVED to defer the matter until the RoSPA inspection report have been received. \n  \nThe meeting closed at 8.59pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee-11-08-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210728T180000
DTEND;TZID=Europe/London:20210728T190000
DTSTAMP:20210923T122312Z
CREATED:20210722T085244Z
LAST-MODIFIED:20210923T122312Z
UID:26961-1627495200-1627498800@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council – 28.07.2021
DESCRIPTION:AGENDA Extraordinary Full Council - Wednesday 28 July 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 28 July 2021 at 6:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor James Ward – arrived at 6.04pm \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Pat O’Connor \nCouncillor Denise Schofield \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. TOWN CLERK RECRUITMENT (Paper A) \nNote: Councillor Ward arrived at the meeting at 6:04pm \nCouncillor Key raised a point of order. \nRESOLVED to suspend Standing Order 7 to discuss the agenda item. \nNote: Councillor Key abstained from voting on the above resolution. \nCouncil received and considered amendments to initial Town Clerk Contract of Employment. \nRESOLVED to accept the amended Town Clerk Contract of Employment as per Paper A. \nNote: Councillors Key and Velan abstained from voting on the above resolution. \nMeeting concluded at 6.31pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-28-07-2021-extraordinary/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210722T190000
DTEND;TZID=Europe/London:20210722T210000
DTSTAMP:20210923T121437Z
CREATED:20210722T085741Z
LAST-MODIFIED:20210923T121437Z
UID:26962-1626980400-1626987600@gainsborough-tc.gov.uk
SUMMARY:Planning Committee 28.07.21
DESCRIPTION:AGENDA - Planning - Wednesday 28 July 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 28 July 2021 at 7:00pm\n Present: \nCouncillor David Dobbie (Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Keith Panter \nCouncillor Denise Schofield \nCouncillor James Ward \nIn Attendance:            \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Wednesday 23 June 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Wednesday 23 June 2021 be confirmed and signed as a correct record. \nNote: Councillor Ward abstained from voting on the above resolution. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 143256\nProposal: Planning application for erection of orangery to rear\nLocation: 95 Sunningdale Way\, Gainsborough \n RESOLVED that the Committee support the application. \nii. Application Ref No: 143220\nProposal: Planning application for 2no. first floor windows 1no. ground floor window\, insulated plasterboard lining to ground and first floor & adjustments to first floor layout\nLocation: Units 5 And 6 Sandars Road\, Gainsborough \n RESOLVED that the Committee support the application. \niii. Application Ref No: 143230\nProposal: Planning application to demolish timber framed conservatory\, erect new conservatory including external steps & removal of internal doors\nLocation: Richmond House\, Morton Terrace\, Gainsborough \n RESOLVED that the Committee support the application. \niv. Application Ref No: 143230\nProposal: Listed building consent to demolish timber framed conservatory\, erect new conservatory including external steps & removal of internal doors\nLocation: Richmond House\, Morton Terrace\, Gainsborough \n RESOLVED that the Committee support the application. \nv. Application Ref No: 143069\nProposal: Planning application for construction of 1no. additional flat\, and internal and external works to 3no. existing flats.\nLocation: Sandars Malting\, Bridge Street\, Gainsborough \nRESOLVED that the Committee support the application. \nvi. Application Ref No: 143070\nProposal: Listed building consent for construction of 1no. additional flat\, and internal and external works to 3no. existing flats\nLocation: Sandars Malting\, Bridge Street\, Gainsborough \nRESOLVED that the Committee support the application in principle but would need to check the listed building requirements. \nvii. Application Ref No: 143353\nProposal: Application for advertisement consent for back illuminated scoreboard to replace existing static board.\nLocation: Gainsborough Trinity Football Club\, The Northolme\, Gainsborough \nRESOLVED that the Committee have no objections but support the comments from LCC regarding the illuminance levels. \nviii. Application Ref No: 143333\nProposal: Planning application for ground floor extension to form garage\, together with first floor extension\nLocation: 43 Pingle Close\, Gainsborough \nRESOLVED that the Committee support the application. \nix. Application Ref No: 143355\nProposal: Listed building consent for front extension to shop including installing of side access door and creation of first floor extension\nLocation: 17 Church Street\, Gainsborough \nRESOLVED that the Committee would recommend obtaining pre planning advice\, concerns regarding the stability of the wall and possible dispute over the land. \nx. Application Ref No: 143358\nProposal: Planning application for internal fit out works to create a Loungers Cafe Class E (b) including installation of extraction and insertion of extract grill on rear elevation\nLocation: Unit 3\, Marshalls Yard\, Beaumont Street\, Gainsborough \n RESOLVED that the Committee support the application. \nxi. Application Ref No: 143359\nProposal: Listed building consent for internal fit out works to create a Loungers Cafe Class E (b) including installation of extraction and insertion of extract grill on rear elevation\nLocation: Unit 3\, Marshalls Yard\, Beaumont Street\, Gainsborough \n RESOLVED that the Committee support the application. \nxii. Application Ref No: 143380\nProposal: Planning application for single storey rear extension with lean-to roof\nLocation: 63 Morton Terrace\, Gainsborough \nRESOLVED that the Committee support the application. \n5. DECISION NOTICES  \nMembers NOTED that none had been received. \n6. STREET NAMING (Paper B) \nCommittee considered postal addressing of properties off Bowling Green Road/Wilson Street. \nRESOLVED to propose Shore Row for the old Wilson Street after local school teacher and WLDC Councillor Reg Shore. \nNote: Councillors Panter and Ward abstained from voting on the above resolution. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n 8. BUS STOP CLEARWAYS (Paper C) \nCommittee considered the consultation from LCC to establish bus stop clearways on Trinity Street and Riseholme Road. \nRESOLVED to support the creation of bus stop clearways on Trinity Street and Riseholme Road. \nNote: Councillor Plastow abstained from voting on the above resolution. \n 9. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN (Paper D) \nThe Deputy Clerk advised she was still awaiting a quote from DrumBeat for them to take on the website. \nRESOLVED to defer util the next meeting. \n10. WLDC PLANNING TRAINING SESSIONS \n29th September – Heritage in Planning \nCouncillor Plastow and Lambie attend the 29th September – Heritage in Planning training\, Councillor Schofield and Craig will take additional spaces if they become available. \n11. CENTRAL LINCOLNSHIRE LOCAL PLAN CONSULTATION (Paper E) \n Members approved Councillor Dobbie Press Release to inform members of the public of the consultation. \n Regarding the Central Lincolnshire Local Plan consultation it was RESOLVED that Councillor Scofield would complete the work she started and distribute to the Committee for any further comment before it being submitted prior to the deadline. \nMeeting concluded at 8.09pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-28-07-21/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210721T190000
DTEND;TZID=Europe/London:20210721T210000
DTSTAMP:20210825T131350Z
CREATED:20210716T092952Z
LAST-MODIFIED:20210825T131350Z
UID:26953-1626894000-1626901200@gainsborough-tc.gov.uk
SUMMARY:Finance & Strategy Committee 21.07.2021
DESCRIPTION:AGENDA - Finance and Strategy Committee - Wednesday 21 July 2021 -PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above.\nMINUTES of a Meeting of the Finance and Strategy Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 21 July 2021 at 7.00pm\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Richard Craig \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor James Plastow \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matt Boles \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n 3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Management and Finance Committee held Wednesday 16 June 2021 \n RESOLVED that the minutes of the Management and Finance Committee meeting held on Wednesday 16 June 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig & Plastow abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 16 July 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 16 July 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 16 July 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 16 July 2021\nCashbook Summary (including due and unpaid transactions) for 16 July 2021\nBudget Comparison Report (including due and unpaid transactions) for 16 July 2021\n\n5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 30 June 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 June 2021. \n6. HEALTH AND SAFETY POLICY (Paper F) \n Committee RESOLVED to defer the item until the next meeting to thoroughly read the reviewed policy and requested that a track charges document of the policy be presented at the next meeting. \n 7. INSURANCE CLAIM \n Committee considered whether to pursue a claim with the insurance company following vandalism to the cemetery chapel. \nRESOLVED to claim on the insurance for the vandalism to the cemetery roof. \nMeeting concluded at 7.17pm
URL:https://gainsborough-tc.gov.uk/meeting/finance-strategy-committee-meeting-21-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210715T190000
DTEND;TZID=Europe/London:20210715T210000
DTSTAMP:20210923T120754Z
CREATED:20210709T120749Z
LAST-MODIFIED:20210923T120754Z
UID:26943-1626375600-1626382800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee 15.07.2021
DESCRIPTION:AGENDA - Personnel - Thursday 15 July 2021 -PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Thursday 15 July 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Pat O’Connor \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig – ex officio \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 23 June 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 23 June 2021be confirmed and signed as a correct record. \nNote: Councillors Boles and Schofield abstained from voting on the above resolution. \n4. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next five items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n5. SICKNESS ABSENCE AND LEAVE (Paper B) \nMembers raised concerns regarding the holidays staff members are still carrying. \nRESOLVED to NOTE the quarterly report. \n6. TOWN CLERK RECRUITMENT (Paper C) \nCommittee NOTED the update within the report. \n 7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper D) \n Committee NOTED the contents of the report. \nRESOLVED that the Chairman of the Personnel Committee and the Cllr T Davies will carry out the performance review meeting\, and powers be delegated to them to form a decision and dismissal if necessary. \n8. ADMIN SUPPORT OFFICER POST (Paper E) \nCommittee considered the proposed amendments for the Admin Support Officer job description which would form as part of the recruitment once the current post holder leaves the council. \nRESOLVED approve the amendments to the job description apart from item 7\, to remove allotment inspections and to mirror item 6. \n9. COUNCIL REVIEW (Paper F) \nCouncillor O’Connor updated Committee that all interviews with staff had taken place and the would complete the report in the next week which will go in front of the Personnel Committee in due course. \nThe meeting concluded at 7.30pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210714T190000
DTEND;TZID=Europe/London:20210714T210000
DTSTAMP:20210825T131712Z
CREATED:20210709T120820Z
LAST-MODIFIED:20210825T131712Z
UID:26942-1626289200-1626296400@gainsborough-tc.gov.uk
SUMMARY:Property & Services Committee 14.07.2021
DESCRIPTION:AGENDA - Property and Services Committee - Wednesday 14 July 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 14 July 2021 at 7.00pm \nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor James Ward \nIn Attendance:                        \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \n1. APOLOGIES FOR ABSENCE \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 9 June 2021 \n  RESOLVED that the minutes of the Property and Services Committee held on Wednesday 9 June 2021 be confirmed and signed as a correct record. \n4. GAINSBOROUGH FRINDGE FESTIVAL 2022 \nCommittee received a presentation regarding proposal for a Gainsborough Fringe Festival in 2022. It was agreed for Members to be given their contact email in order to work with them. \n5. LEVELLINGS IMPROVEMENTS (Standing Item) (Papers B & C) \nCommittee received and considered the final report from Magda Read Associates. \n Gainsborough Uphills MUGA Group Ltd provided some advice for the future when looking at a potential MUGA on the site. \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nCommittee considered and noted the quotation received for footpath repairs to Levellings. \nIt was agreed that the Committee would have a site visit in the future. \n 6. ALLOTMENTS ISSUES (Paper D) \n Committee NOTED the update in relation to Town Council managed allotments. \nNote: Councillor Plastow declared a personal interest as he knew a plot holder that put their name forward to be a secretary. \nRESOLVED that: – \n\nLetters be sent to plot holders that wont comply with the new Tenancy Agreement in March 2022 and advise they have until March 2022 to comply.\nQuotes for civil works be sought to provide water provision for Love Lane\, North Warren Road and Showfield allotment sites.\nSecretary applications be approved\, Councillors Key and Dannatt will attend Foxby Hill and Showfield allotment sites for the ballot voting.\nThat the new Tenancy Agreement wording be amended the read – Schedule 1\, 11.4. Firearms\, ranged weapons\, or handheld weapons are NOT to be used on any Allotment Site\, and 9.1.7 to be removed and the Council will manage a waiting list for each site\, the waiting list will always put the following people first: Gainsborough residents before non-residents; People who do not already have an allotment before those who have; Individuals before organisations and community groups (who may be offered a letting agreement slightly different to those for individuals).\n\nNote: Councillor Panter left the meeting at 8.42pm \n7. RICHMOND HOUSE & PARK (Paper E) \nCommittee noted the report and considered quotations received for a Condition Survey of Richmond House and outbuildings. \nRESOLVED to accept the quotation from Henry Taylor Building Surveyors Ltd of £5\,520 to carry out a condition survey of Richmond House and outbuildings. \n8. CHRISTMAS LIGHTS SCHEME (Paper F) \nRESOLVED under Standing Order 3z to extend the meeting passed 2 hours. \nCommittee considered the quotations received for a new Christmas lighting scheme. \nRESOLVED to defer the item and ask companies to work with a budget of £20\,000 and request that the zig zag lights on Market Street\, the canopy on Silver Street and a projector in the Market Place be incorporated in the quote. \n9. ROUNDABOUTS (Paper G) \n Committee noted the report regarding Council maintained roundabouts and further details will follow once further communication has been received from LCC. \n10. BUS SHELTERS (Paper H) \nCommittee noted the report and consider adoption of a bus shelter on Beaumont Street. \nRESOLVED to defer further discussion on the adoption of a bus shelter on Beaumont Street until members have been provided with a picture of the shelter\, and ask Marshalls Yard if they would contribute to the bus shelter by way of cleaning. \nNote: Councillor Ward voted against the above resolution. \nThe meeting closed at 9.37pm \n  \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-14-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210714T180000
DTEND;TZID=Europe/London:20210714T190000
DTSTAMP:20210923T122246Z
CREATED:20210709T121209Z
LAST-MODIFIED:20210923T122246Z
UID:26944-1626285600-1626289200@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council 14.07.2021
DESCRIPTION:AGENDA Extraordinary Full Council 14.07.2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 14 July 2021 at 6:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor James Ward \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. TOWN CLERK RECRUITMENT (Paper A) \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nRESOLVED to accept the recommendation from the recruitment panel as per Paper A. \nMeeting concluded at 6.16pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-14-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210707T190000
DTEND;TZID=Europe/London:20210707T210000
DTSTAMP:20220126T133613Z
CREATED:20210607T112254Z
LAST-MODIFIED:20220126T133613Z
UID:26872-1625684400-1625691600@gainsborough-tc.gov.uk
SUMMARY:Full Council 07.07.2021
DESCRIPTION:Agenda - Full Council - Wednesday 7 July 2021 - Public\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nRecorded Vote: Recorded Vote 7th July \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 7 July 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor James Ward \nCouncillor Kenneth Woolley \nAlso Present:  x2 Members of the public \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Paul Key \nCouncillor Baptiste Velan \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nCouncillor Dobbie declared a personal interest in agenda item 7 as he was related to a co-option candidate. \nCouncillor Craig declared a personal interest in agenda item 7 as he was related to a co-option candidate. \nCouncillor Davies declared a personal interest in agenda item 7 as he was related to a co-option candidate. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \n i. Meeting of Council held on Wednesday 2 June 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 2 June 2021 be approved and signed as a correct record. \nNote: Four Councillors abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper B) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper C) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. CO-OPTION (Paper D) \nThree of the four candidates were present at the meeting\, one had sent apologies. \nPersonal statements were read out and a vote taken. \nAt the request a recorded vote was taken as follows: – \nTimothy Wood – 4 votes for\, 5 votes against\, 3 abstained from voting \nRon Jackson – 0 votes for\, 3 votes against\, 9 abstained from voting \nCaz Davies – 6 votes for\, 1 vote against\, 5 abstained from voting \nSusan Craig – 5 votes for\, 2 votes against\, 5 abstained from voting \nRESOLVED that Caz Davies be elected as Councillor to Gainsborough Town Council. \n8. COMMITTEE VACANCIES \nRESOLVED to appoint Councillor Plastow to the Finance and Strategy Committee for 2021/22. \nTwo nominations received for the Personnel Committee. \nA vote was taken as follows: – \nCouncillor Schofield    6 for\, 3 against\, 3 abstained from voting \nCouncillor Key             5 for\, 4 against\, 3 abstained from voting \nRESOLVED to appoint Councillor Schofield to the Personnel Committee for 2021/22. \nA vacancy remains on the Planning Committee. \n9. MEETING CALENDAR (Paper E) \nCouncil considered approval of the 2021/22 meeting schedule \nRESOLVED to approve the 2021/22 meeting schedule and a further review to take place at September Full Council meeting\, and consideration be made that Full Council meetings be held at Marshalls Sports Ground and committee meetings revert back to Richmond House from September. \n10. ANNUAL PUBLIC MEETING \n RESOLVED to defer the item until the September Full Council following seeking clarification if an Annual Public meeting must take place this year. \nContent to consider for the agenda; – Richard Davies (LCC Highways)\, Mike Hopper (Gainsborough Neighbourhood plan)\, PCC Marc Jones\, something for Harry Clarke long service. \n11. CIVIC SERVICE \nCouncil considered arrangements for the annual Civic Service. \nRESOLVED that the Chairman would speak with the Deputy Clerk on an appropriate way forward. \n12. APPOINTMENT OF REPRESENTATIVE TO AN OUTISDE BODY \nCouncillor considered appointing a representative to the Gainsborough Crisis Action Team. \nRESOLVED to appoint Councillor Dannatt as a Council representative on the Gainsborough Crisis Action Team. \n13. UTILITY VEHICLE (UTV) \nCouncil considered the recommendation made by the Property and Services Committee at it’s meeting held on 9 June 2021. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £5\,500 be taken from general reserves\, but a part exchange with the current Kawasaki Mule be negotiated. \nFarmstar have now confirmed they would offer £1\,500 for part exchange of the old Kawasaki Mule. \nRESOLVED to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £4\,000 be taken from general reserves. \n14. ACTING TOWN CLERK \nCouncil considered the recommendation made by the Personnel Committee at its meeting held on Wednesday 23 June 2021: \nRESOLVED TO RECOMMEND TO FULL COUNCIL to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \nRESOLVED to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \nMeeting concluded at 7.56pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-07-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210623T190000
DTEND;TZID=Europe/London:20210623T210000
DTSTAMP:20210730T125015Z
CREATED:20210607T112100Z
LAST-MODIFIED:20210730T125015Z
UID:26871-1624474800-1624482000@gainsborough-tc.gov.uk
SUMMARY:Planning Committee 23.06.2021
DESCRIPTION:AGENDA - Planning Committee - Wednesday 23 June 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 23 June 2021 at 7:00pm\n Present: \nCouncillor David Dobbie (Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor Chris Lambie (arrived at 7.01pm) \nCouncillor James Plastow \nCouncillor Keith Panter \nIn Attendance:            \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Wednesday 26 May 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Wednesday 26 May 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig and Panter abstained from voting on the above resolution. \nNote: Councillor Craig arrived at the meeting at 7.01pm \n4. PLANNING APPLICATIONS \ni. Application Ref No: 142981\nProposal: Application for approval of reserved matters to erect 1no. bungalow\, considering appearance\, layout and scale\, following outline planning permission 136429 granted 25 September 2017\nLocation: Land off Spital Hill Gainsborough \n RESOLVED that the Committee uphold the objections that have been put forward regarding being over looked\, construction congestion\, access road and that it should be in keeping with the bungalow opposite (42B). \nii. Application Ref No: 143086\nProposal: Planning application for residential development of 135no. dwellings\, comprising one and two storey dwellings and 2no. four storey apartment buildings\, with associated amenity spaces and car parking – being variation of condition 7 of planning permission 140111 granted 14 January 2020 – amended drawings for apartment blocks B and C.\nLocation: Land off Bowling Green Road Gainsborough \n RESOLVED that the Committee support the concerns raised by the police and have concerns that the area has issues with flooding. \niii. Application Ref No: 143120\nProposal: Planning application for change of use at the site from sui generis to that incidental to C3 use (garden land) and enclosure of the site to the northern\, eastern and western boundaries with a post and rail fence in keeping with current fence on the site\nLocation: Land south of Corringham Road\, Gainsborough \n RESOLVED that the Members object to the application as they feel it could be the first of many and could lose the common land. \nNote: Councillors Lambie and Panter voted against the above resolution. \n5. DECISION NOTICES  \nMembers NOTED that none had been received. \n6. STREET NAMING \nMembers NOTED that none had been received. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n8. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nThe final stage of the process is for the District Council to formally “make” (adopt) the Plan. The Plan will be formally made at our Full Council Meeting of West Lindsey on Monday 28 June 2021. \nIt is custom and practice of WLDC to invite representatives from the Neighbourhood Plan Group to be present at the meeting\, make a short address to Members and handover their Plans.  West Lindsey has adopted this practice to celebrate the work undertaken by Neighbourhood Planning Groups and congratulate those involved.. \nUnfortunately\, due to the ongoing Covid Restrictions\, yet legal requirement to meet for a formal meetings\, West Lindsey District Council’s Full Council can not be accommodated in our Chambers and such meetings are been held at the Epic Centre and Webcast Live from the venue\, the in person public gallery for all our meetings is currently suspended. \nIt is with regret that WLDC write to advise on this occasion they will not therefore be asking representatives from the Planning Group to attend the meeting to hand over plans.  The Plans will still be adopted and the public can watch on-line via our website \nThe WLDC Chairman made a commitment that once they are able to do so they will look to invite to a future a meeting\, in order that you can address the Council and formally handover the plans. \n9. WLDC PLANNING TRAINING SESSIONS \nCommittee considered attendance at the below WLDC training sessions. \n28th July – Highways & Flood Risk matters for Planning \n Councillor Craig expressed an interest but advised he would confirm as he may be on holiday. \n29th September – Heritage in Planning \nCouncillor Plastow and Lambie attend the 29th September – Heritage in Planning training. \n10. CENTRAL LINCOLNSHIRE LOCAL PLAN CONSULTATION \nMembers to view the consultation and a response be formed at the next meeting. \nCouncillor Dobbie agreed to draft a Press Release to inform members of the public of the consultation. \n 11. CONSULTATION – GAMBLING ACT 2005 \n Committee considered the consultation letter in relation to the review of WLDC Gambling Policy (Statement of Principles). \nRESOVED to support the draft Statement of Principles. \n 12. RESOLVED to RECOMMEND TO PROPERTY AND SERVICES COMMITTEE to adopt the disused phone box on the Junction of Gordon Street & Stafford Street to be used as a community asset for display of notices\, arts and flowers etc \nRESOLVED not to adopt the disused phone box on the Junction of Gordon Street & Stafford Street to be used as a community asset for display of notices\, arts and flowers etc\, but Cllrs Craig and Dannatt will work with Community Groups to try and protect the disused phone box from removal. \n Members NOTED the resolution. \n 13. RESOLVED to ask the Property and Services Committee for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth.” \n  RESOLVED to note the request from the Planning Committee for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth across the Town Council sites\, but Members referred the Committee to Paper C for the details of the potential removal and planting for the Levellings site. \nMembers NOTED the resolution. \nMeeting concluded at 8.04pm
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-23-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210623T180000
DTEND;TZID=Europe/London:20210623T190000
DTSTAMP:20210730T125317Z
CREATED:20210607T112018Z
LAST-MODIFIED:20210730T125317Z
UID:26870-1624471200-1624474800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee 23.06.2021
DESCRIPTION:AGENDA - Personnel Committee - Wednesday 23 June 2021 -PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 23 June 2021 at 6.00pm\n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Richard Craig \nCouncillor Tim Davies \nCouncillor Pat O’Connor \nCouncillor Keith Panter – ex officio \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \nAlso Present:                         Councillor Paul Key \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Matt Boles – ex officio \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n\nMinutes of the meeting of Personnel Committee held Thursday 6 May 2021.\n\nRESOLVED that the minutes of the Personnel Committee meeting held on Thursday 6 May 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig abstained from voting on the above resolution. \n4. ELECTION OF VICE CHAIRMAN \nRESOLVED that Councillor O’Connor be appointed Vice Chairman for the Personnel Committee for 2021/22. \n5. TOWN CLERK RECRUITMENT (Paper B) \nCommittee noted the update within the report. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \n6. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \nCommittee NOTED the contents of the report. \nRESOLVED that the Chairman of the Personnel Committee and the Mayor conduct a probation review meeting\, and powers be delegated to them to form a decision. \n8. DECLARATION OF OTHER EMPLOYMENT (Paper D) \nCommittee NOTED the contents of the report. \n9. ADMIN SUPPORT OFFICER POST \nMembers were informed that the Admin Support Officer will be leaving her post in the near future. Members were advised that consideration of the job description would be needed before a recruitment process begins. \nMembers noted the update and agreed a further report would follow at the next meeting. \n10. STAFFING ISSUES (Paper E) \nNote: The Operations Manager and Deputy Clerk left the meeting. \nCommittee considered and debated the email from the Deputy Clerk. \nRESOLVED that any extra work undertaken by Council Staff should be covered by overtime/ flexitime. \nNote: Councillor O’Connor abstained from voting on the above resolution. \nCouncillor O’Connor will be taking the position of Acting Clerk in the near future to support the office and the full review of the Council will cover staffing issues. \nThe meeting concluded at 6.46pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-23-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210616T190000
DTEND;TZID=Europe/London:20210616T210000
DTSTAMP:20210730T125632Z
CREATED:20210607T111930Z
LAST-MODIFIED:20210730T125632Z
UID:26869-1623870000-1623877200@gainsborough-tc.gov.uk
SUMMARY:Finance & Strategy Committee 16.06.2021
DESCRIPTION:AGENDA - Finance and Strategy Wednesday 16 June 2021 PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 16 June 2021 at 7.00pm\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nDue to the Chairman being absent it was RESOLVED that Councillor Davies would take the Chair for the meeting. \nCouncillor Dobbie voted against the above resolution. \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matt Boles \nCouncillor Richard Craig \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n 3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n Minutes of the meeting of Management and Finance Committee held Tuesday 16 March 2021 \n RESOLVED that the minutes of the Management and Finance Committee meeting held on Tuesday 16 March 2021 be confirmed and signed as a correct record. \nNote: Councillor Lambie abstained from the above resolution. \n 4. ELECTION OF VICE CHAIRMAN \nOne proposal received for Councillor Davies \nAt the request of Councillor Dobbie a recorded vote was taken. \nFor: Councillors Davies\, Key\, Lambie \nAgainst: Councillor Dobbie \nCARRIED \n5. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 11 June 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 11 June 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 11 June 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 11 June 2021\nCashbook Summary (including due and unpaid transactions) for 11 June 2021\nBudget Comparison Report (including due and unpaid transactions) for 11 June 2021             \n\n 6. MONTHLY BANK RECONCILIATIONS (Papers E\, F & G) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 March 2021 and 30 April 2021\, 31 May 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 March 2021. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 April 2021. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 May 2021. \n 7. INTERNAL AUDIT REPORT (Paper H) \nCommittee considered the internal audit report for April 2021. \nRESOLVED to acknowledge the findings and note the report. \n8. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n9. PAY RANGE INCREASE 2021 (Paper I) \nCommittee NOTED the resolution made at Personnel Committee on Thursday 6 May 2021: \n “RESOLVED to NOTE the pay scale increases of the two members of staff and RECOMMEND to Finance and Strategy Committee to ratify the adjustments \nRESOLVED to ratify the adjustments to the pay scales of 2 employees as per the report. \nMeeting concluded at 7.47pm
URL:https://gainsborough-tc.gov.uk/meeting/finance-strategy-committee-meeting-16-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210609T190000
DTEND;TZID=Europe/London:20210609T210000
DTSTAMP:20210923T122502Z
CREATED:20210604T084531Z
LAST-MODIFIED:20210923T122502Z
UID:26853-1623265200-1623272400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 09.06.2021
DESCRIPTION:Agenda - Property & Services Committee - Wednesday 9 June 2021 (without Paper C) - public\n  \nAgenda & meeting papers can be accessed in the PDF pack above \nMINUTES of a Meeting of the Property and Services Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 9 June 2021 at 7.00pm \nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor James Ward \nIn Attendance:                       \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \n Also Present:                        One Member of the public \n1. APOLOGIES FOR ABSENCE \nNone received. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. ELECTION OF THE VICE-CHAIRMAN \n Nominations were received for Councillors Lambie and Plastow. \n RESOLVED that Councillor Plastow be Vice-Chairman for the Property and Services Committee for 2021/22. \n 4. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 5 May 2021 \n  RESOLVED that the minutes of the Property and Services Committee held on Wednesday 5 May 2021 be confirmed and signed as a correct record. \nNote: Councillors Boles\, Lambie\, Panter and Ward abstained from voting on the above resolution. \n5. MINUTES OF WORKING GROUPS / SUB-COMMITTES SUBSUMED BY THE PROPERTY AND SERVICES COMMITTEE (Paper B) \nRESOLVED that the following minutes be confirmed and signed as a correct record. \nAllotments Sub-Committee – Wednesday 28 April 2021 \nArmed Forces\, Remembrance Sunday & War Memorial WG – Thursday 24 September 2020 \nArmed Forces\, Remembrance Sunday & War Memorial WG – Thursday 15 October 2020 \nLevellings Working Group – Friday 19 March 2021 \n6. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper C) \nMembers NOTED and considered the final report from Magda Read Associates. \nCouncillor Craig is progressing with the FCC grant application which will be submitted on 16 June\, the initial phase is for garden & landscaping and replacement equipment. \nSome concerns were raised regarding the trees on the south end of the park and the proposed planting schemes on the east and west sides of the park. \nIt was suggested that Members thoroughly read the report and bring any questions / concerns to the next meeting. \nIt was requested that a representative from the Uphill MUGA group be invited to the next meeting as they are keen to get involved with the project. \n7. ALLOTMENTS ISSUES (Paper D) \n Committee NOTED the update in relation to Town Council managed allotments. \nRESOLVED that: – \n1) Secretaries / former secretaries agreement on commissioned based rent collection will be honoured for 2021/22 for Love Lane\, North Warren Road\, Showfield & Spital Hill\, as below\, for rents they collected; \n\nA lump sum payment of £30 per annum. This amount to be deducted by the plot secretary prior to paying in the rent monies to the Council.\nThe right to hold one garden plot rent free.\nCommission of 10% on the total rent collected which equals Total rent debit\, less free and vacant plots. The 10% commission is to be deducted by the plot secretary prior to paying in the rent monies to the Council.\n\n2) The Operation Manager to obtain costs to reinstate a mains water supply to North Warren Road site\, and for installation on Love Lane and Showfield; \n3) A decision on whether to reinstate the North Warren Road fence be deferred until the insurance claim is complete; \n4) The secretary election procedures be approved following minor amendments; \n5) The response from the National Allotment Society regarding issues raised at the last Allotments Sub-Committee meeting be noted\, Members to look at amending the wording of Schedule 1\, 11.4; \n6) Non resident tenants will not be given notice to vacate their plot once the new tenancy agreement comes into force\, Members to look at amending the wording of 9.1.7 of the new tenancy agreement; \n7) Members agree to receiving a plot breaches report following site inspections. \n8. RICHMOND PARK DAMAGE (Paper E) \nRESOLVED to note the report. \nCouncillor Boles advised that he had requested a site meeting with Grant White of WLDC regarding the monitoring of the CCTV. \n 9. CORONAVIRUS RECOVERY GRANT (Paper F) \nNote: Councillor Craig declared a non-pecuniary interest as a lady involve in the group is a volunteer for him and he helped get the charity established. \nCommittee considered the application received. \nRESOLVED to award the ‘Be The Difference’ Charity a £500 coronavirus recovery grant. \nNote: Councillor Plastow voted against the above resolution. \nNote: Councillors Boles\, Lambie and Craig abstained from voting on the above resolution. \n10. PHASE 1 – CEMETERY EXTENSION B (Paper G) \nMembers considered approving expenditure in relation to phase 1 of the cemetery extension B plans. \nRESOLVED to approve the expenditure of £2\,291 for phase 1 which consists of: \nPre-planning application advice\, Archaeological Pre-planning application advice\, Site Location Plan\, Utilities Plan\, Topographical Survey. \nNote: The member of the public left the meeting. \n11. RED DIESEL (Paper H) \nMembers considered supply of red diesel once WLDC relocate to Caenby Corner. \n The Operations Manager advised Members that due to current anti-social behaviour on Richmond Park he would have issues with the health and safety aspect of storing red diesel on the park. He advised that the High Street Garage in Corringham still supply red diesel where the Council have purchased previously. \n RESOLVED to purchase red diesel from High Street Garage in Corringham once WLDC relocate their supply. \nRESOLVED under Standing Order 3z to extend the meeting passed 2 hours. \n12. UTILITY VEHICLE (UTV) (Paper I) \n Members considered the purchase of a new UTV. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £5\,500 be taken from general reserves\, but a part exchange with the current Kawasaki Mule be negotiated. \n 13. TRINITY STREE ELECTRICITY METERS \nCommittee considered disconnecting both supplies formally used for Christmas lights at a cost of £241.64 per meter. \nRESOLVED to approve the disconnection of both electricity supplies on Trinity Street formally used for Christmas lights at a cost of £241.64 per meter. \n 14. BUS SHELTERS (Paper J) \nCommittee noted the update regarding funding for bus shelter upgrades within the town. \n15. RESOLVED to RECOMMEND TO PROPERTY AND SERVICES COMMITTEE to adopt the disused phone box on the Junction of Gordon Street & Stafford Street to be used as a community asset for display of notices\, arts and flowers etc \n It was noted that community groups within the town are already carrying out similar projects. \n RESOLVED not to adopt the disused phone box on the Junction of Gordon Street & Stafford Street to be used as a community asset for display of notices\, arts and flowers etc\, but Cllrs Craig and Dannatt will work with Community Groups to try and protect the disused phone box from removal. \n16. RESOLVED to ask the Property and Services Committee for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth.” \n RESOLVED to note the request from the Panning Committee for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth across the Town Council sites\, but Members referred the Committee to Paper C for the details of the potential removal and planting for the Levellings site. \nThe meeting closed at 9.25pm
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-09-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210602T190000
DTEND;TZID=Europe/London:20210602T210000
DTSTAMP:20210730T125738Z
CREATED:20210527T131856Z
LAST-MODIFIED:20210730T125738Z
UID:26851-1622660400-1622667600@gainsborough-tc.gov.uk
SUMMARY:Full Council - 02.06.2021
DESCRIPTION:Full Council agenda - Wednesday 2nd June 2021\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 26 May 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Denise Schofield \nCouncillor James Ward \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Dennis Dannatt \nCouncillor Sean Graham \nCouncillor Sally Loates \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \n Meeting of Council held on Tuesday 4 May 2021 \n RESOLVED that the minutes of the meeting held on Tuesday 4 May 2021 be approved and signed as a correct record. \nNote: Councillor Panter abstained from voting on the above resolution. \ni. Meeting of Council held on Wednesday 26 May 2021 (Paper B) \n RESOLVED that the minutes of the meeting held on Wednesday 26 May 2021 be approved and signed as a correct record. \nNote: Councillors Boles\, Panter\, Schofield and Ward abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper C) \nCouncillor Boles noted the resolutions regarding the Belt Road TRO and Spital Hill TRO requests\, and advised the issues are being progressed. \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper D) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. COMMITTEE VACANCIES \nRESOLVED to appoint Councillor Key to the Finance and Strategy Committee for 2021/22. \nNote: Councillors Davies and Schofield voted against the above resolution. \nNote: Councillor Boles abstained from voting on the above resolution. \nRESOLVED to appoint Councillor Panter to the Property and Services Committee for 2021/22. \nNote: Councillors Davies and Schofield abstained from voting on the above resolution. \n8. YEAR END ACCOUNTS 31 March 2021 (Paper E) \nCouncil considered approval of the end of year accounts for the 2020/21 financial year\, which consist of the following documents: \ni. Consolidated Balance Sheet\nii. Income and Expenditure Account Report\niii. Income and Expenditure Account Analysis Report\niv. Income and Expenditure by Budget Headings Report\nv. Trial Balance \nRESOLVED to approve end of year accounts for year-end 31st March 2021. \n9. AGAR: ANNUAL INTERNAL AUDIT REPORT (Paper F) \nRESOLVED to NOTE the AGAR Annual Internal Audit for 2020/21. \n 10. AGAR: SECTION 1 – ANNUAL GOVERNANCE STATEMENT (Paper G) \nMembers considered the statements numbered 1 – 9 in Section 1 of the Annual Governance and Accountability Return. \nRESOLVED to complete Section 1 – Annual Governance Statement for 2020/21 as follows: – \nsections 1-8 with the answer YES to the statements\, and N/A to the statement in section 9 \n11. AGAR: SECTION 2 – ACCOUNTING STATEMENTS (Paper H) \nMembers considered the accounting statements. \nRESOLVED to approve Section 2 – Accounting Statements for 2020/21 and for the Chairman to sign the statements. \n12. ANNUAL PUBLIC MEETING \n RESOLVED to defer the item until the July Full Council to discuss further. \n13. STRUCTURE AND FUNCTIONS AMENDMENTS \nCouncil were asked to clarify\, \ni. if the Personnel committee is monthly or quarterly\, if monthly will it meet in August? \nii. if the Property and Services Committee is to meet in August? \nBelow are the adopted sections of the Town Council Structure and Functions \n7. Personnel Committee Terms of Reference \nMeeting frequency \n7.3 One meeting every calendar month. The meeting will take place once a quarter on the second Wednesday of the month at 7pm. \n9. Property and Services Terms of Reference \nMeeting frequency \n9.3 One meeting every calendar month. The meeting will take place on the second Tuesday of every month at 7pm. \nRESOLVED that: \n1) 7.3 Be amended to read ‘One meeting every calendar month (with the exception of August). The meeting will take place on the second Wednesday of the month at 7pm.’ \n2) 9.3 Be amended to read ‘One meeting every calendar month (with the exception of August). The meeting will take place on the second Tuesday of every month at 7pm.’ \n14. ALTERATIONS TO DOCUMENTS \nMembers NOTED the sections 3.11 – 3.16 were contained within Paper G of 26 April 2021. \nRESOLVED that: Members agree to alterations to the Finance Regulations and other documents where work currently undertaken by the old Working Parties and the Sub-Committees have been subsumed within the four new committees; and approve the following: – \n1) Minor changes to many policies to reflect the change of name of some committees. \n2) A common-sense approach to be taken that would see the work delegated to the appropriate committee under the new structure. For any matter where clarity is sought\, this should be referred to the Finance and Strategy Committee for consideration. \n3) A requirement to make several amendments to the Financial Regulations as follows. \nFinancial Regulation 4.1 to be amended to read (additional line is in bold/underline): \nExpenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget. This authority is to be determined by: \n\nthe Council for all items over £10\,000; or\na duly delegated committee of the Council for items over £3\,000; or\nthe Clerk and / or RFO\, in consultation with Chairman of Council or Chairman of the appropriate committee\, for any items over £500 and below £3\,000; or\nthe Clerk and / or Deputy Clerk (RFO) for items below £500.\n\n4) A new Financial Regulation be inserted between 5.1 and 5.2 to read: \nThe authorisation given to the Town Clerk or Deputy Clerk (RFO) under Financial Regulation 4.1 relates to ‘routine expenditure’. Such budget lines will be made clear at the time the budget is set. All expenditure by the Town Clerk or Deputy Clerk (RFO) will be reported to the next meeting of the Finance and Strategy Committee as part of the normal budget monitoring process. \n5) For the current financial year the Town Clerk and Deputy Clerk be given authorisation for ‘routine expenditure’ previously identified under Financial Regulation 5.2. \nNote: Councillor Key voted against the above resolution. \n16. APPOINTMENT OF REPRESENTATIVE TO AN OUTSIDE BODY \nMembers considered the invite to become a company member of North Notts & Lincs Community Rail Partnership CIC. There would be no charge to the Council and Company members have the right to vote at the AGM. \nAlso an invite to join the Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership meeting three times a year and include Gainsborough in their area. \nRESOLVED that Councillor Panter be appointed as the Gainsborough Town Council representative on both North Notts & Lincs Community Rail Partnership CIC and Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership. \nNote: Councillor Davies left the meeting at 7.33pm \n16. MOTION MOVED BY COUNCILLOR DOBBIE  \nThis Council Notes: \n\nThe Gainsborough Town Neighbourhood Plan has taken almost 6 years to come to the present point of Referendum.\nDuring that time the Development of the Southern SUE (Sustainable Urban Extension) has started to the South East of the Town envelope.\nA substantial area of Land running from the Gainsborough Civil War marker on Foxby Lane (which is under our management) to the Bluebell Woods (on the Eastern side of the railway line from the old railway sidings\, south of the railway bridge on Lea Road) along the Ridge Edge to the west of the Southern SUE has been left as undesignated land.\n\nThis Council Observes: \n\nThat there is a Green Belt running along this Ridge from Castle Hills Woods in the north to this location separating the Trentside area from the Uphill area of Gainsborough\, which is protected by Green Spaces designations in the GTNP (Gainsborough Town Neighbourhood Plan) up for acceptance by referendum on 6th\nThat the GTNP if adopted by Referendum on Thursday 6th May 2021 is a living document which will adapt as our town develops and grows.\n\nThis Council Resolves: \n\nThat this undesignated area of land to the west of the Southern SUE should be designated The Ridgeway Green Space in the first amendment to the GTNP upon its adoption after a successful Referendum result.\n\nI so Move   Councillor Dobbie\, seconded by Councillor Schofield \nRESOLVED that Members note the motion but mute it as it is already contained within the Neighbourhood Plan. \nMeeting concluded at 7.41pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-02-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210526T190000
DTEND;TZID=Europe/London:20210526T210000
DTSTAMP:20210730T125825Z
CREATED:20210519T130801Z
LAST-MODIFIED:20210730T125825Z
UID:26829-1622055600-1622062800@gainsborough-tc.gov.uk
SUMMARY:Planning Committee 26.05.2021
DESCRIPTION:Planning Committee - Wednesday 26 May 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 26 May 2021 at 7:00pm\n Present: \nCouncillor David Dobbie (Chairman) \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor James Ward \nIn Attendance:            \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nAlso Present: \nMike Hopper                           Former Neighbourhood Plan Working Group member \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Sean Graham \nCouncillor Keith Panter \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Tuesday 27 April 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Tuesday 27 April 2021 be confirmed and signed as a correct record. \nNote: Councillors Lambie and Ward abstained from voting on the above resolution. \n4. ELECTION OF VICE CHAIRMAN \nRESOLVED that Councillor Schofield be appointed Vice Chairman of the Planning Committee for 2021/2022. \n5. PLANNING APPLICATIONS \ni. Application Ref No: 142743\nProposal: Planning application to erect timber framed building for use as a beauty salon\nLocation: 25 Cherry Tree Road\, Gainsborough \n RESOLVED that the Committee support the application. \nii. Application Ref No: 142524\nProposal: Planning application for change of use of ground floor from storage to apartments\, to include the installation of 2no. doors and 2no. windows to front elevation. Also\, installation of 4no. windows to the rear\, together with alteration of 2no. doors to windows\, creation of courtyard and erection of fire exit gate\nLocation: 8 James Court\, Gainsborough \nRESOLVED that the Committee support the application. \niii. Application Ref No: 142495\nProposal: Planning application for ground floor extension to form garage\, together with first floor extension above\nLocation: 43 Pingle Close Gainsborough \nRESOLVED that the Committee support the application. \niv. Application Ref No: 142888\nProposal: Application for advertisement consent for 2no. skins to existing internally illuminated flex boxes and 2no. advert signs\nLocation: Marshalls Yard Units 9 & 10 Beaumont Street\, Gainsborough \n RESOLVED that the Committee support the application. \nv. Application Ref No: 142947  \nProposal: 90 day consultation for removal of 1no. public payphone         \nLocation: Junction of Gordon Street & Stafford Street \nRESOLVED to RECOMMEND TO PROPERTY AND SERVICES COMMITTEE to adopt the disused phone box on the Junction of Gordon Street & Stafford Street to be used as a community asset for display of notices\, arts and flowers etc \nvi. Application Ref No: 142758 \nProposal: Planning application for change of use of first – third floor from offices to 3no. residential apartments\, removal of existing and installation of timber shop front\, installation of gate\, removal of pantiles and installation of slate roof\, removal of escape door\, facade repair including brick replacement\, mortar repair and stone cill replacement\,  structural works tying in west facade with floor\, sash window repair and refurbishment and associated internal and external repairs and refurbishment\nLocation: 5-7 Market Place\, Gainsborough \nRESOLVED that the Committee support the application. \nvii. Application Ref No: 142759 \nProposal: Listed building consent for change of use of first – third floor from offices to 3no. residential apartments\, removal of existing and installation of timber shop front\, installation of gate\, removal of pantiles and installation of slate roof\, removal of escape door\, facade repair including brick replacement\, mortar repair and stone cill replacement\,  structural works tying in west facade with floor\, sash window repair and refurbishment and associated internal and external repairs and refurbishment\nLocation: 5-7 Market Place\, Gainsborough \n RESOLVED that the Committee support the application. \nviii. Application Ref No: 142954  \nProposal: Planning application for external alterations and change of use of car parking spaces to form external display area for retail unit\nLocation: Former DW Sports Fitness Unit 2 Marshall’s Yard\, Beaumont Street Gainsborough \nRESOLVED that the Committee support the application. \nix. Application Ref No: 142951  \nProposal: Planning application for removal of previously converted outbuildings\, and erect replacement building comprising secure lock up at ground floor with office above\nLocation: Middie’s Fish And Chips 154a Trinity Street\, Gainsborough \nRESOLVED that the Committee support the application. \nx. Application Ref No: 142975  \nProposal: Planning application for a dropped kerb\nLocation: 13 Morton Terrace Gainsborough \nRESOLVED that the Committee have no objections the application. \n6. DECISION NOTICES  \n i. Application Ref No: 142414 (Paper B) \nProposal: Planning application to extend mezzanine floor of existing flat to create additional flat and extend mezzainine floor of existing 1no. bed flat to create 2no. bed flat. \nLocation: 51 Trinity Street\, Gainsborough \nCommittee NOTED the decision. \n ii. Application Ref No: 142600 (Paper C) \nProposal: Application for approval of reserved matters to erect 80no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline permission 133351 granted 22nd June 2016 being variation of condition 1 of planning permission 139597 granted 13 February 2020 re: reposition plots 55-61 to avoid the abandoned oil well position. \nLocation: Land south of The Belt Road\, Gainsborough \nCommittee NOTED the decision. \niii. Application Ref No: 142446 (Paper D) \nProposal: Planning application to install roller shutters to the front elevation. \nLocation: 14 Church Street Gainsborough \nCommittee NOTED the decision. \niv. Application Ref No: 142583 (Paper E) \nProposal: Planning application for single storey extension to form sun room \nLocation: Serenity House North Warren Road Gainsborough \n Committee NOTED the decision. \n v. Application Ref No: 142602 (Paper F) \nProposal: Planning application for single storey side extension\, single storey side and front porches including rendering of all external walls. \nLocation: 23 Morton Front Gainsborough \nCommittee NOTED the decision. \n vi. Application Ref No: 142605 (Paper G) \nProposal: Planning application to erect gym\, office and workshop – resubmission of 141770 \nLocation: 71 Morton Terrace\, Gainsborough \n Committee NOTED the decision. \nvii. Application Ref No: 142658 (Paper H) \nProposal: Planning application to create temporary access.\nLocation: Land at Foxby Lane\, Gainsborough \nCommittee NOTED the decision. \nviii. Application Ref No: 142690 (Paper I) \nProposal: Application for advertisement consent for 4no. non-illuminated signs\nLocation: Corringham Road/Sweyn Lane/Miller Road Roundabout\, Gainsborough \nCommittee NOTED the decision. \nix. Application Ref No: 142691 (Paper J) \nProposal: Application for advertisement consent for 2no. non-illuminated signs\nLocation: Sweyn Lane Roundabout\, Gainsborough \n Committee NOTED the decision. \nx. Application Ref No: 142688 (Paper K) \nProposal: Application for advertisement consent for 4no. non-illuminated signs\nLocation: A156 Lea Road/Carr Lane/Ashcroft Road Roundabout\, Gainsborough \nCommittee NOTED the decision. \n 7. STREET NAMING \nMembers NOTED that none had been received. \n8. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n9. TRAFFIC REGULATIONS ORDER REQUEST (Paper L) \nCommittee considered a request from a member of the public to install double yellow lines on Spital Hill from the junction of Hawthorn Avenue heading up towards Corringham Road. \nRESOLVED to write to the County Councillor requesting that the inclusion of double yellow lines be looked into from the Hawthorn Avenue junction heading up towards Corringham Road due to the lack of visibility when cars are parked on the junction. \n 10. TRAFFIC REGULATIONS ORDER REQUEST (Paper M) \nCommittee considered a request from a member of the public to remove double yellow lines on Melrose Road / Nelson Street. \nRESOLVED that the Committee do not support this request as they felt the double yellow lines are in situe for the emergency access of the fire engines. \n11. TRAFFIC REGULATIONS ORDER REQUEST (Paper N) \nCommittee considered a request from a member of the public to install a speed reduction device near Wintern Court on Lea Road. \nRESOLVED to write to the County Councillor requesting that a speed reduction device be looked into being installed near Wintern Court on Lea Road. \n12. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nMembers NOTED the successful referendum result. \nThe Deputy Clerk advised that Nev Brown from WLDC will take the plan with referendum result to a Full Council meeting of the West Lindsey District Council to get it made (adopted) so it can become part of the development plan\, the report is likely to go to the next Full Council meeting on Monday 28th June 2021. \nThe Chairman welcomed Mike Hopper (former Neighbourhood Plan working group chairman) to the meeting. Mike thanked members of the working group\, town council\, west lindsey district council and the peoples panel for their valued input and dedication to the plan. He advised it was not easy to produce a plan for Gainsborough and hoped the Town Council give the plan the attention it deserves going forward. \nCouncillor Dobbie advised members that the referendum posters were ordered to be taken down by the elections department at WLDC advising they shouldn’t have been put up more that 48 hours before the voting. \n13. WLDC PLANNING TRAINING SESSIONS \nCommittee considered attendance at the below WLDC training sessions. \n2nd June – The role of Councillors and Parish Councils in planning \nRESOLVED that Councillors Lambie and Ward attend the 2nd June – The role of Councillors and Parish Councils in planning training. \n28th July – Highways & Flood Risk matters for Planning \nRESOLVED to put on the next meeting. \n29th September – Heritage in Planning \nRESOLVED that Councillor Plastow and Lambie attend the 29th September – Heritage in Planning training. \n14. REDEVELOPMENT OF THE FORMER AMP ROSE FACTORY SITE\, HEAPHAM ROAD\, GAINSBOROUGH \n Committee considered provisional plans and brief outline report from the developer. \nRESOLVED that the Committee support the outline plans for the development of the former AMP Rose factory site on Heapham Road. \n15. STURTON WARD NEIGHBOURHOOD PLAN \nThe Sturton Ward Neighbourhood Plan (Review) has been formally submitted to Bassetlaw District Council in accordance with Regulation 15 of the Neighbourhood Planning (General) Regulations 2012. Bassetlaw District Council is now consulting interested parties on this submission\, in accordance with Regulation 16 of the same regulations for a six week period. \nRESOLVED that members submit personal submissions if they have any comments \n16. COUNCILLOR DOBBIE – NEIGHBOURHOOD PLAN WORKING GROUP \nMembers considered reinstating the Neighbourhood Plan working group for the presentation and adoption of the plan. \nMembers agreed there wasn’t a need to reinstate the former Neighbourhood Plan working group but felt something may be needed in the future to consult with the public. \nRESOLVED that former working group members\, Mike Hopper\, Barry Coward and Sheila Bibb\, along with 2 Councillors\, Schofield and Plastow attend the handing over ceremony of the plan at WLDC on Monday 28th May. \n 17. COUNCILLOR SCHOFIELD – GAINSBOROUGH NEIGHBURHOOD PLAN \nHow will the Planning Committee and GTC create practical events and opportunities for Gainsborough residents\, to support a better understanding of the Neighbourhood Plan and how it will work once it becomes a Legal Document? \nMembers discussed how the Planning Committee will work with the plan. \nRESOLVED that Neighbourhood Plan become a standing item on the Planning agenda\, receive training from Matthew Gleadell on the plan and continue community consultations through the people’s panel. \n 18. MOTION TO BE MOVED BY COUNCILLOR SCHOFIELD \n Context: \nProperty and Services Committee 5th May. Paper B. Levellings update. The update makes recommendations to have a survey done on tree/trees on Levellings. Whilst it mentions that\, provided there are no issues with planning\, they will remove the tree/trees and repair any damage to the pathways\, it does not mention the sustainability of new tree growth to maintain or reduce Carbon Emission. \nI recommend that: \n“The Planning Committee ask for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth.” \nIn this current climate the loss of trees is a world wide concern. Being very aware of how important it is to maintain and where possible increase tree numbers I am disappointed that this was not automatically raised by the Chair or other Councillors and if it had been discussed should have been reflected in the update. \nI know for many people the removal of trees is not seen as an issue\, however I hear comments regularly from residents who do feel strongly that the trees we have left are preserved wherever possible and at least replaced\, and I feel the Council should set an example. \nSeconded by Councillor Plastow. \nRESOLVED to extend the meeting passed 2 hours. \nRESOLVED to ask the Property and Services Committee for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth.” \nMeeting concluded at 9.03pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-26-05-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210526T060000
DTEND;TZID=Europe/London:20210526T190000
DTSTAMP:20210616T115830Z
CREATED:20210519T131443Z
LAST-MODIFIED:20210616T115830Z
UID:26839-1622008800-1622055600@gainsborough-tc.gov.uk
SUMMARY:Full Council - 26.05.2021 (extraordinary)
DESCRIPTION:Extraordinary Full Council - Wednesday 26 May 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an Extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 26 May 2021 at 6:05pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor James Plastow \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Sean Graham \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor Denise Schofield \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. RENEWAL OF INSURANCE (Paper A) \nCouncil considered options relating to the renewal of the Town Council’s insurance. \nMembers RESOLVED to: – \n\nInstructing the Deputy Clerk to renew the insurance with Zurich on a Long Term Agreement of 3 years at a cost of £10\,945.25 (inclusive of applicable taxes) per annum.\n\n  \nMeeting concluded at 6.23pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-26-05-2021-extraordinary/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210519T190000
DTEND;TZID=Europe/London:20210519T210000
DTSTAMP:20210730T130143Z
CREATED:20210514T123217Z
LAST-MODIFIED:20210730T130143Z
UID:26813-1621450800-1621458000@gainsborough-tc.gov.uk
SUMMARY:Finance & Strategy Committee Meeting 19.05.2021
DESCRIPTION:Finance & Strategy Committee Agenda- Wednesday 19 May 2021 - Public\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMeeting was Inquorate
URL:https://gainsborough-tc.gov.uk/meeting/finance-strategy-committee-meeting-19-05-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210506T190000
DTEND;TZID=Europe/London:20210506T210000
DTSTAMP:20210923T122353Z
CREATED:20210429T140303Z
LAST-MODIFIED:20210923T122353Z
UID:26796-1620327600-1620334800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee Meeting 06.05.2021
DESCRIPTION:REMOTE Personnel - Thursday 6 May 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/9kt5BWqCOfA \n\nMINUTES of a REMOTE Meeting of the Personnel Committee held on Thursday 6 May 2021 at 7:00pm\nPresent: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Sean Graham \nCouncillor Pat O’Connor \nCouncillor Keith Panter – ex officio \nCouncillor Baptiste Velan \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \nAlso Present:                         Councillor Paul Key \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n\nMinutes of the meeting of Personnel Committee held Wednesday 10 March 2021.\n\n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 10 March 2021 be confirmed and signed as a correct record. \nNote: Councillors Davies\, Graham\, O’Connor and Velan abstained from voting on the above resolution. \n4. STAFF HANDBOOK (Paper B) \n Committee to noted that at the meeting held on 15 July 2020 it was resolved: \n RESOLVED that the Committee agree to approve the use of draft contract of employment and instruct the Town Clerk to: \ni. Create specific contracts for each position at the Council for review by the Committee; \nii. undertake a review of the Staff Handbook; \niii. bring forward documents that outline a standardised recruitment process\, and; \niv. that the documents be put to the committee in stages and not all at one meeting. \nCommittee considered a reviewed version of the Staff Handbook in line with point 2 of the resolution above. \nDue to the absence of the Clerk Members wanted to clarify with HR that they had been involved with the process and are happy with the revised document. \nIt was also noted that some Members of staff have not signed their new contracts issued by the Clerk. \nRESOLVED to liaise with HR to ascertain what involvement they had in the production of the revised Staff Handbook and to meet with Members of staff to find out why contracts have not been signed. \n5. SEASONAL GROUNDS MAINTENANCE OPERATIVE POST (Paper C) \nCommittee considered a report about recruitment to the post and possible options. \nRESOLVED to attempt recruitment again\, advertise as a 6 month post and not until end of September. \n6. OFFICE WORKING ARRANGEMENTS (Paper D) \nCommittee received an update about office working arrangements and to considered any matters arising. \nMembers NOTED the reports and that Councillors Boles & Craig had met with staff and agreed to allow office working and adopt a common-sense approach with flexibility. \n7. RECRUITMENT TO THE TOWN CLERK POSITION (Paper E) \nFollowing the resignation of the current Town Clerk Members considered recruitment and associated job description\, person specification and job advert. \nMembers considered shortlisting and interview panel noting that final selection and appointment will require a resolution of Full Council. \nRESOLVED as follows:  – \n\nApprove the job advert\nApprove the job description\nApprove the person specification\nApprove advertising with LALC\, NALC\, SLCC\, Facebook\, Twitter\, Job centre and the TC website\nShortlisting and interview panel to be made up of Councillors Boles\, Craig\, Graham\, O’Connor\, Deputy Clerk and Katrina Evan from LALC. Reserve Councillors are Councillors Woolley & Davies.\n\n  \n 8. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nNote: The Operations Manager and Admin Support Officer left the meeting. \n9. SICKNESS\, ABSENCE AND LEAVE (Paper F) \n Committee NOTED the report relating to about staff sickness\, absence\, and leave. Members raised concerns about staff carrying forward holidays\, and agreed to monitor holiday use. \n10. PAY RANGE INCREASE 2021 (Paper G) \nCommittee noted and considered a report about pay range increase for 2021. \nRESOLVED to NOTE the pay scale increases of the two members of staff and RECOMMEND to Finance and Strategy Committee to ratify the adjustments. \n11. STAFF ISSUE (Paper H) \nMembers NOTED the contents of the report. \n RESOLVED to: \ni. allow the Admin Support Officer the flexibility to increase her hours to 37 per week when the need arises\, paid either as salary or toil. \nii. hold a workshop type event for Members to look at the Councils main roles and responsibilities\, and to look at adequate staffing levels. \nThe meeting concluded at 7.54pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-meeting-06-05-2021/
LOCATION:Virtual
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210505T190000
DTEND;TZID=Europe/London:20210505T210000
DTSTAMP:20210616T112227Z
CREATED:20210429T133542Z
LAST-MODIFIED:20210616T112227Z
UID:26794-1620241200-1620248400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee Meeting 05.05.2021
DESCRIPTION:REMOTE Property & Services - Wednesday 5 May 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/lgdDd-Zq00Y \nMINUTES of a REMOTE Meeting of the Property and Services Committee held on Wednesday 5 May 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Liz Clews \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor James Plastow \nCouncillor Baptiste Velan \nIn Attendance:                        \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \n 1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Chris Lambie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Community Services Committee held on Tuesday 9 March 2021 \nRESOLVED that the minutes of the Community Services Committee held on Tuesday 9 March 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig and Plastow abstained from voting on the above resolution. \n4. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper B) \nMembers NOTED the minutes of the Levellings Working Group held on 19 March 2021. \nCouncillor Craig provided an update Members that the final MRA report would submitted in the next week. Councillor Craig is currently writing the FCC grant application which will need to be submitted by 1st June\, the initial phase is for garden & landscaping and replacement equipment. \n5. NATIONAL ALLOTMENT SOCIETY  \nRegional Representative of the National Allotment Society was not in attendance. \n6. GAINSBOROUGH TRINITY FOUNDATION \nDamon Parkinson the Head of Operations at Gainsborough Trinity Foundation was unable to attend the meeting. \n7. T2 GROUNDWATER RISK ASSESSMENT (Paper C) \nCommittee NOTED the update about the T2 Groundwater Risk Assessment on the proposed cemetery extension. \n8. ALLOTMENTS MATTERS TO NOTE (Paper D) \nCommittee NOTED the update in relation to Town Council managed allotments. \nNote: Councillor Dobbie joined the meeting at 7.20pm. \n9. TOWN CENTRE BUNTING (Paper E) \nMembers considered a proposal for the installation of bunting in the Town Centre. \nRESOLVED to approve the £540 spend on the installation of the bunting in the Town Centre and chose the option of the ‘Big Thanks’ bunting. \n 10. TREE WORKS (Paper F) \nCommittee considered approval of tree works at the General Cemetery. \n11. EXCLUSION OF THE PRESS AND PUBLIC \nDue to their confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next three items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n10. TREE WORKS (Paper F) \nRESOLVED to approve the question received from B&B Tree Specialist of £2\,400 +VAT  to carry out the following: – \nT1 – Large Poplar tree\, overhanging neighbouring factory building and grave stones\, dismantle to ground level. Clearing all arisings. \nT2 – Large decaying Beech tree\, over graves and embankment\, dismantle to ground level. Chip the brash to rough ground and clear the timber. \n12. FOXBY HILL ALLOTMENT GARDEN SITE (Paper G) \n Committee NOTED and consider issues relating to the Foxby Hill Allotment Garden Site. \nRESOLVED to note the contents of the report and to take the following action in relation to the Site Secretary position: \ni. Admin support officer to draw up a process of the logistics of holding and election \nii. Committee to approve the process at the next meeting \niii. Hold an election \n13. LOVE LANE ALLOTMENT GARDEN (Paper H) \nCommittee NOTED a report about a potential breach of the Allotment Terms and Conditions on Love Lane allotments and what action to take. \nCouncillor Key questioned if the Council had a disciplinary and enforcement policy for the site secretaries? \nRESOLVED to extend the meeting past 2 hours. \nCommittee RESOLVED to accept the recommendation made by the National Allotment Society’s Legal Assistant\, that: \ni. A 1st strike warning be issued to the Site Secretary in relation to the fire as set out in the Terms and Conditions for existing plot holders. \nii. The Site Secretary be stripped of his office following this latest incident. \niii. The Town Council hold an election to find a replacement. \nNote: Councillor Key voted against the above resolution. \nNote: Councillor Craig abstained from voting on the above resolution. \nThe meeting closed at 9.04pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-meeting-05-05-2021/
LOCATION:Virtual
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210504T190000
DTEND;TZID=Europe/London:20210504T210000
DTSTAMP:20210616T114935Z
CREATED:20210428T140959Z
LAST-MODIFIED:20210616T114935Z
UID:26779-1620154800-1620162000@gainsborough-tc.gov.uk
SUMMARY:Annual Council Meeting 04.05.2021
DESCRIPTION:REMOTE Full Council meeting - Tuesday 4 May 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/dC8RziHuEqQ \nMINUTES of the REMOTE ANNUAL MEETING of Council on Tuesday 4 May 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (In the Chair) \nCouncillor Matt Boles \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sean Graham \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor James Ward \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \n1. REGISTER OF ATTENDANCE \nApologies received from: – \nCouncillor Harry Clarke \nCouncillor Keith Panter \n 2. ELECTION OF THE CHAIRMAN OF THE COUNCIL 21/22 CIVIC YEAR (Paper A) \nThe Chairman requested nominations for Chairman. \nRESOLVED that the 2021 / 2021 Chairman and Mayor is Councillor Craig. \nCouncillor Craig signed and read the Declaration of Acceptance of Office and took the Chair. \n3. ELECTION OF THE VICE CHAIRMAN OF THE COUNCIL 21/22 CIVIC YEAR (Paper B) \nThe Chairman requested nominations for Vice Chairman. \nRESOLVED that the 2021 / 2021 Vice Chairman and Deputy Mayor is Councillor O’Connor. \nCouncillor O’Connor signed and read the Declaration of Acceptance of Office. \n4. PUBLIC QUESTION TIME \nNone received. \n5. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n6. MINUTES OF THE PREVIOUS MEETING (Paper C) \nMeeting of Council held on Monday 26 April 2021 \n RESOLVED that the minutes of the Meeting of Council held on Monday 26 April 2021 be confirmed and signed as a correct record. \n Note: Councillors Key\, Lambie\, Loates & Ward abstained from voting on the above resolution. \n7. COMMITTEE MEETING MINUTES \nMembers NOTED draft committee meeting minutes would follow at the next meeting of Council. \n8. APPOINTMENT OF COUNCIL LEADER \nThe Chairman requested nominations for Leader. \nOne nomination was received for Councillor Boles. \nAt the request of Councillor Dobbie a recorded vote was taken as follows: – \nVotes for: – Councillors Boles\, Clews\, Craig\, Dannatt\, Davies\, Dobbie\, Graham\, Lambie\, Loates\, O’Connor\, Plastow\, Schofield\, Velan\, Ward\, Woolley \nVotes against: – Councillor Key \nRESOLVED that the 2021 / 2021 Leader of the Council is Councillor Boles. \n9. APPOINTMENT OF MEMBERS TO FINANCE AND STRAGETY COMMITTEE \nRESOLVED that the following members be appointed to the Finance and Strategy Committee for 2021 / 2022\, Councillors – Davies\, Dobbie\, Graham\, Lambie\, Schofield\, Velan \nRESOLVED that Councillor Boles (ex-officio) be appointed Chairman of the Finance and Strategy Committee for 2021 / 2022. \nNote: Councillor Key abstained from voting on the above resolution. \n10. APPOINTMENT OF MEMBERS TO PERSONNEL COMMITTEE \nRESOLVED that the following members be appointed to the Personnel Committee for 2021 / 2022\, Councillors – Davies\, Graham\, Loates\, O’Connor\, Panter\, Velan\, Woolley \nNote: Councillor Key abstained from voting on the above resolution. \nRESOLVED that Councillor Woolley be appointed Chairman of the Personnel Committee for 2021 / 2022. \nNote: Councillors Dobbie against the above resolution. \n11. APPOINTMENT OF MEMBERS TO PLANNING COMMITTEE \nRESOLVED that the following members be appointed to the Planning Committee for 2021 / 2022\, Councillors –Dobbie\, Graham\, Lambie\, Panter\, Plastow\, Schofield\, Ward \n Note: Councillor Key abstained from voting on the above resolution. \nRESOLVED that Councillor Dobbie be appointed Chairman of the Planning & Development Committee for 2021 / 2022. \nNote: Councillors Davies\, Lambie & Schofield voted against the above resolution. \nNote: Councillor Key abstained from voting on the above resolution. \n12. APPOINTMENT OF MEMBERS TO PROPERTY AND SERVICES COMMITTEE \nRESOLVED that the following members be appointed to the Property and Services Committee for 2021 / 2020\, Councillors – Clews\, Dannatt. Key\, Lambie\, Plastow\, Velan\, Ward \nRESOLVED that Councillor Key be appointed Chairman of the Property and Services Committee for 2021 / 2022. \nNote: Councillors Boles\, Dannatt\, Graham and Velan voted against the above resolution. \nNote: Councillors Clews\, Craig\, Dobbie and Plastow abstained from voting on the above resolution. \n 13. APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES \ni. West Lindsey Citizens Advice Bureau \nRESOLVED that Councillor Dobbie be appointed to West Lindsey CAB for 2021 / 2022. \nNote: Councillors Davies and Schofield voted against the above resolution. \nNote: Councillors Lambie\, Loates\, O’Connor\, Ward and Woolley abstained from voting on the above resolution. \nii. Gainsborough Adventure Playground Association \nRESOLVED that Councillor Plastow be appointed to Gainsborough Adventure Playground Association for 2021 / 2022. \niii. Friends of Richmond Park \nRESOLVED that Councillor Schofield be appointed to Friends of Richmond Park for 2021 / 2021. \nNote: Councillors Clews\, Dannatt\, Dobbie voted against the above resolution. \nNote: Councillors Craig\, O’Connor and Velan abstained from voting on the above resolution. \niv. North Notts and Lincs Community Rail Partnership \nRESOLVED that Councillor Panter be appointed to the North Notts and Lincs Community Rail Partnership for 2021 / 2022. \nv. Safeguarding Champion \nRESOLVED that Councillor Boles be appointed Safeguarding Champion for Gainsborough Town Council for 2021 / 2022. \nvi. First Aid Champion \nRESOLVED that Councillor Woolley be appointed First Aid Champion for Gainsborough Town Council for 2021 / 2022. \n14. TOWN CLERKS REPORT (Paper D) \n Members NOTED a report by the Deputy Clerk. \n 15. CHEQUE SIGNATORIES \nCouncil NOTED current authorised cheque signatories are Cllrs Boles\, Key & Panter. \nCouncil NOTED current authorised persons to sign legal documents are Town Clerk (currently Tom Clay)\, the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate\, which currently are Cllrs Boles\, Key & Panter \nCouncillor Key advised he would be standing down from being an authorised signature. \nRESOLVED to approve Councillors Boles\, Craig and O’Connor as authorised cheque signatories for 2021/22 \n RESOLVED to approve Councillors Boles\, Craig and O’Connor\, Town Clerk (currently Tom Clay)\, the Deputy Clerk and RFO (currently Rachel Allbones) as authorised persons to sign legal documents for 2021/22. \n 16. 2021 / 2022 MEETING CALENDAR (Paper E) \nMembers NOTED the proposed schedule did not fall inline with the adopted structure and functions but due to room availability and continued social distancing Tuesday evenings are currently unavailable. \nRESOLVED to approve the 2021/22 meeting schedule\, with a further review to take place at July Full Council meeting. \n Note: Councillors Graham\, Lambie\, Plastow and Ward abstained from voting on the above resolution. \n17. GENERAL POWER OF COMPETENCE (Paper F) \nMembers NOTED Part 1 of the Localism Act 2011 provides for local authorities in England to have a general power of competence. \nCouncil RESOLVED that it meets the criteria to exercise the general power of competence\, that being: – \n\nthe number of councillors elected at the last ordinary election\, or at a subsequent by‐election\, equals or exceed two thirds of its total number of councillors.\nThe clerk holds at least one of the sector‐specific qualifications.\n18. RENEWAL OF INSURANCE (Paper G)\n\nNote: Councillor Velan left the meeting at 8:28pm \nRESOLVED to defer to Finance and Strategy Committee for discussion and recommendation to an Extraordinary Full Council before the end of May 2021. \nThe meeting concluded at 8:36pm. \n  \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/annual-council-meeting-04-05-2021/
LOCATION:Virtual
CATEGORIES:Annual Council Meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210428T190000
DTEND;TZID=Europe/London:20210428T210000
DTSTAMP:20210616T111159Z
CREATED:20210423T114418Z
LAST-MODIFIED:20210616T111159Z
UID:26754-1619636400-1619643600@gainsborough-tc.gov.uk
SUMMARY:Allotment Sub Committee Meeting 28.04.2021
DESCRIPTION:REMOTE Allotments Sub-Committee meeting - Wednesday 28 April 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/-OqMspNpEjs \nMINUTES of a REMOTE Meeting of the Allotments Sub-Committee held on Wednesday 28 April 2021 at 7.00pm\n Present: \nSimon Nicholson – Spital Hill (Chairman) \nCouncillor Dennis Dannatt \nCouncillor David Dobbie \nIn Attendance: \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \nAlso Present:                         Councillor Paul Key \nMessage of thanks\, from Simon Nicholson. \n1. APOLOGIES FOR ABSENCE  \nCouncillor Harry Clarke \nCarol Richardson – Showfields \nGraham Thomas – North Warren \nRichard Parkin – Love Lane \nGary Spencer – Secretary of Foxby Hill Allotment Association \n2. DECLARATIONS OF INTEREST \nSimon Nicolson declared a pecuniary interest as a Spital Hill allotment holder\, but it was agreed that he would stay in the meeting to advise of any issues on his site.  The Deputy Clerk granted a dispensation for this purpose. \n 3. MINUTES OF THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Allotments Sub-Committee Wednesday 27 January 2021. \nRESOLVED that the minutes of the   Allotments Sub-Committee held on Wednesday 27 January 2021 were approved as a correct record. \n4. ALLOTMENT SITE REPORTS (Paper B) \ni. FOXBY HILL\n No report submitted. \nii. LOVE LANE\nNo report submitted. \niii. NORTH WARREN \nThe secretary thanked the Council for the fence\, and requested for it to be looked into to having the water supply back on site. Also advised that Mr Smith had not received his letter of thanks from the Council. \nCllr Key advised he spoken with a plot holder and there was an issue with the keys for the gate locks on site. \niv. SHOWFIELD \nFollowing report was submitted: – \nRequested a letter be sent to remind plot holders about locking the gate as they have had issues with it being left open\, and to not leave rubbish around the skip once it is full. \nRequested that the ledger book is returned to her once the Council has logged all the details. \nRequested that all correspondence from the office to allotment holders is also sent to secretaries as this year some information has been missed. \nv. SPITAL HILL \nThanked the Grounds team for clearing some plots over the winter months. \nFeedback from plot holders following receipt of letters and survey’s. Confusion and upset regarding optional BACS payments and site inspections\, confusion regarding surveys and felt it was an invasion of privacy. \nRaised issues regarding a report for Community Services committee regarding plot numbers and sizes. \n5. ALLOTMENT BUDGETS (Paper C) \nMembers NOTED the budget update as provided. \n6. TOWN COUNCIL STRUCTURE AND ARRANGEMENTS (Paper D) \nThe Sub-committee NOTED the resolution of Full Council on 2nd March. \nRESOLVED to approve the proposal set out in section three of the report and for the matter to be considered again at the April 2021 meeting of Full Council. \nMembers considered the proposed draft of the new Structure and Functions document\, with particular reference to allotment management and the role and function of Site Secretaries. \nThe Chairman raised concerns that the current ‘The Guide to Terms and Conditions used in our Allotment Tenancy Agreement’ refers to an Allotment Sub-Committee\, and believes the Council are in breach of the agreement if the Sub-committee is dissolved. \n7. NEW ALLOTMENT TENANCY AGREEMENT \nThe Sub-committee NOTED the resolution of Community Services Committee on 9 February 2021. \nRESOLVED to approve of the new Agreement as set out at option 1 of the report\, as follows: \n\nThe new Agreement would be issued to all new plot holders from the date it is adopted;\nFoxby Hill Allotment Garden plot holders would be moved to the new Agreement from 1 April 2021 after it ceases to be self-managed\, and;\nUse of the new Agreement for all existing plot holders would start on Wednesday 17 March 2022 (one week before the allotment rent collection date).\nNotice would be given to existing plot holders by letter and email where possible. Notices would also be placed at each site\, on social media and on the Council’s website. \n\nThe Sub-committee considered initial feedback from new and existing plot holders. \n\nAllegedly proper notice has not been given\, plot holders haven’t been notified correctly that it is a change in the allotment tenancy agreement\, as the letter states new terms and conditions\nInspections\, wording has been changed from the National Allotment Society template tenancy agreement. Must be mutually agreed between both parties.\nCovenant – 8.1\, only the Council and land owner have sight of the lease document on the land\nFire arms on allotments – 11.4\, this section is not included in the National Allotment Society template\, the Council do not have a policy for Fire arms on allotments nor has a risk assessment been carried out\nPolicy – The Council does not have policy on inspections\, enforcement or on taking any disciplinary action against site secretaries\n\n  \n8. ALLOTMENT RENT REVIEW 2022/2023 \nSub-Committee NOTED the resolution made at Management and Finance Committee on Tuesday 16 February 2021: \n “RESOLVED that a 2% rent increase be set for 2022/2023” \nHowever\, due to an administration error\, plot holders were not given the 12month notice\, therefore the 2022/2023 rent will remain the same as 2021/2022. \n9. PIGEON POLICY (Paper E) \nSub-Committee NOTED the resolution made at Full Council on Tuesday 2 March 2021: \n“RESOLVED to adopt the Pigeon Policy with the inclusion of Cllr Dannatt’s amendments.” \n10. REQUESTS FOR WRITTEN PERMISION \nBoth requests were brought before Allotments Sub-Committee on 27 January 2021 \nCommittee NOTED the resolutions made at Community Services Committee on Tuesday 9 February 2021: \nLove Lane Site \n“RESOLVED to give retrospective written permission for the 1m high fence and for the area to be recognised as a plot\, subject to the condition that an appropriate access arrangement being agreed with the Operations Manager.” \nThis request was initially for the Love Lane Site at the last meeting the Sub-Committee “RESOLVED to defer any decision to a future meeting once the Pigeon Policy is in place.” However\, the plot holder chose to move to the North Warren Site. \n“RESOLVED to provide written permission to keep pigeons and install a pigeon loft at the North Warren Allotment Garden site on the proviso the dimensions comply with the draft Pigeon lofts and Keeping Pigeons Policy\, furthermore\, clearance works be approved providing they be kept within the existing allotment budget.” \n11. ALLOTMENT RENT COLLECTION \nSub-Committee NOTED the resolution made at a meeting of the Management and Finance Committee on Tuesday 16 February 2021: \n“RESOLVED to defer the collection of rents until 25 May 2021\, Management and Finance Committee to review at May 2021 meeting.” \nSimon Nicolson made a statement and advised that once a meeting of the Spital Hill Allotment Association could be called and the future of the water supply ascertain he would be resigning his post as plot secretary for Spital Hill allotments \nThe meeting concluded at 7.59pm.
URL:https://gainsborough-tc.gov.uk/meeting/allotment-sub-committee-meeting-28-04-2021/
CATEGORIES:Allotments
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DTSTART;TZID=Europe/London:20210427T190000
DTEND;TZID=Europe/London:20210427T210000
DTSTAMP:20210616T114209Z
CREATED:20210422T120156Z
LAST-MODIFIED:20210616T114209Z
UID:26752-1619550000-1619557200@gainsborough-tc.gov.uk
SUMMARY:Planning & Development Committee 27.04.2021
DESCRIPTION:REMOTE Planning and Development meeting - Tuesday 27 April\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/WrVy7AGZu-0 \nMINUTES of a MEETING of the Planning and Development Committee held REMOTELY on Tuesday 27 April 2021 at 7:00pm\n Present: \nCouncillor David Dobbie (Chairman) \nCouncillor Keith Panter – ex officio \nCouncillor James Plastow \nCouncillor Denise Schofield \nIn Attendance:            \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nJessica Flowers                      Admin Support Officer \nAlso Present: \nSheila Bibb                              Neighbourhood Plan Woking Group \nBarry Coward                          Neighbourhood Plan Woking Group \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Sea Graham \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nCouncillor Plastow made a declaration of interest in item 4xiv. The interest declared was his wife knew the resident of the property. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Tuesday 23 March 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Tuesday 23 March 2021 be confirmed and signed as a correct record. \nNote: Councillor Schofield abstained from voting on the above resolution. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 142446\nProposal: Planning application to install roller shutters to the front elevation.\nLocation: 14 Church Street\, Gainsborough \n NOTED that permission had already been granted. \nii. Application Ref No: 142600\nProposal: Application for approval of reserved matters to erect 80no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline permission 133351 granted 22nd June 2016 being variation of condition 1 of planning permission 139597 granted 13 February 2020 re: reposition plots 55-61 to avoid the abandoned oil well position.\nLocation: Land south of The Belt Road\, Gainsborough \n RESOLVED that Committee have no objections to the proposal. \niii. Application Ref No: 142583\nProposal: Planning application for single storey extension to form sun room\nLocation: Serenity House\, North Warren Road\, Gainsborough \n RESOLVED that Committee have no objections to the proposal. \niv. Application Ref No: 142689\nProposal: Application for advertisement consent for 4no. non-illuminated signs\nLocation: A156 Lea Road/Carr Lane/Ashcroft Road Roundabout\, Gainsborough \n RESOLVED to OBJECT as there is already signage on the roundabout and it would become dangerous and distrcting. \nv. Application Ref No: 142689  \nProposal: Application for advertisement consent for 4no. non-illuminated signs\nLocation: A631 Thorndike Way/Bridge Road/A159 Trinity Street/Ashcroft Road Roundabout\, Gainsborough \nRESOLVED to OBJECT as there is already signage on the roundabout and it would become dangerous and distrcting. \nvi. Application Ref No: 142690 \nProposal: Application for advertisement consent for 4no. non-illuminated signs\nLocation: Corringham Road/Sweyn Lane/Miller Road Roundabout\, Gainsborough \nRESOLVED that Committee have no objections to the proposal. \nvii. Application Ref No: 142691 \nProposal: Application for advertisement consent for 2no. non-illuminated signs\nLocation: Sweyn Lane Roundabout\, Gainsborough \n RESOLVED that Committee have no objections to the proposal. \nviii. Application Ref No: 142605 (31/3/21\, 28 days) \nProposal: Planning application to erect gym\, office and workshop – resubmission of 141770\nLocation: 71 Morton Terrace\, Gainsborough \nRESOLVED to OBJECT due to it not being in keeping and they have failed to make any changes from the previous application. \nix. Application Ref No: 142602 (31/3/21\, 28 days) \nProposal: Planning application for single storey side extension\, single storey side and front porches including rendering of all external walls\nLocation: 23 Morton Front Gainsborough \nRESOLVED that Committee have no objections to the proposal. \nx. Application Ref No: 142658 (31/3/21\, 28 days) \nProposal: Planning application to create temporary access\nLocation: Land at Foxby Lane\, Gainsborough \nNote: Councillor Pastow declared a personal interest as he lives in the vicinity. \nRESOLVED to raise concerns that the application seems to be retrospective and applications should be approved prior to works carried out. \nxi. Application Ref No: 142706 (8/4/21\, 28 days) \nProposal: Planning application to extend existing roof over first floor terrace area to form 1no. flat below \nLocation: 51 Trinity Street\, Gainsborough \nRESOLVED that Committee have no objections to the proposal. \nxii. Application Ref No: 142554 (9/4/21\, 14 days) \nProposal: Planning application for change of use to Class B1\, B2 & B8 uses\, new shopfront including access ramp and blister block paving \nLocation: Unit 44 & 45 Grange Road\, Corringham Road Industrial Estate\, Gainsborough \nRESOLVED to OBJECT on the grounds listed by Environment Protection. \nNote: Councillor Dobbie abstained from voting on the above resolution. \nxiii. Application Ref No: 142656 (14/4/21\, 28 days) \nProposal: Planning application for rear extensions \nLocation: 12 Arundel Close\, Gainsborough \nRESOLVED that Committee have no objections to the proposal. \nxiv. Application Ref No: 142778 (15/4/21\, 28 days) \nProposal: Planning application for single storey extension to rear \nLocation: 3 Ludford Crescent\, Gainsborough \nRESOLVED that Committee have no objections to the proposal. \nxv. Application Ref No: 142764 (20/4/21\, 28 days) \nProposal: Planning application for erection of 2no. single storey units to use for car parts and tyre sales and general usage (B2) with associated parking spaces and new access \nLocation: Land adj Morrisons Supermarket\, Heapham Road South\, Gainsborough   \nRESOLVED that Committee have no objections to the proposal. \n5. DECISION NOTICES  \n i. Application Ref No: 138733 (Paper B) \nProposal: Planning application to erect 95 no. dwellings. \nLocation: Land adjacent Middlefield Lane Gainsborough \nCommittee NOTED the decision. \n ii. Application Ref No: 141415 (Paper C) \nProposal: Listed building consent to remove all identified dry rot including the temporary removal and reinstatement of existing architectural features \nLocation: Rear of 21 Market Place\, Gainsborough\, \nCommittee NOTED the decision. \n iii. Application Ref No: 142121 (Paper D) \nProposal: Planning application to increase the height of a section of boundary wall. \nLocation: 141 Middlefield Lane Gainsborough \nCommittee NOTED the decision. \niv. Application Ref No: 142248 (Paper E) \nProposal: Planning application for the erection of 3no. light industrial units with associated access road and parking spaces. \nLocation: Land off Foxby Lane\, Phase 1 Willoughton Place\, Gainsborough \n Committee NOTED the decision. \n v. Application Ref No: 142372 (Paper F) \nProposal: Planning application for dropped kerb. \nLocation: 58 North Marsh Road Gainsborough \n Committee NOTED the decision. \n vi. Application Ref No: 142519 (Paper G) \nProposal: Planning application for two storey front extension and single storey side extension. \nLocation: 2 Bettys Lane Gainsborough \n Committee NOTED the decision. \n 6. STREET NAMING \nMembers NOTED that the competition with locals school had been completed for the Middlefield Lane development and the following road names have been selected by the developer – \n\nBurgh Close – After Lord Thomas Burgh who built The Old Hall in 1460\nAlfie Williams Way – In memory of Alfie\nBradshaw Way – Requested by Gainsborough Town Council\nSir Thomas Avenue – After Cpt Sir Tom Moore\nSt Georges Close – Named because of his love of his school\nAustin Drive – No explanation given\n7. TREE PRESERVATION ORDERS\n\nMembers NOTED that none had been received. \n8. TRAFFIC REGULATIONS ORDER REQUEST \nCommittee considered a request from a member of the public to support a reduced speed limit on The Belt Road\, Gainsborough in the vicinity of the gates exiting Aegir School due to the speed of passing cars when parents\, staff and buses are leaving the site. \nRESOLVED to write to the County Councillor requesting that traffic calming measures and speed reduction be looked into around the vicinity of the Aegir school and the provision of a pedestrian footpath round The Belt Road. \n 9. CORRINGHAM PARISH COUNCIL NEIGHBOURHOOD PLAN \nCommittee NOTED the Corringham Parish Council had formally submitted the final version of its Neighbourhood Plan and supporting documents to West Lindsey District Council in accordance with Regulation 15 of the Neighbourhood Planning (General) Regulations 2012. West Lindsey District Council are now consulting interested parties on the submission Corringham Neighbourhood Plan\, in accordance with Regulation 16 of the same regulations. The consultation period is until Friday 21 May 2021. \nRESOLVED for Members to submit individual submissions if they have any. \n 10. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nWord of thanks from the Chairman\, Councillor Dobbie \n“The Gainsborough Town Neighbourhood Plan was first considered prior to the start of the May 2015 term of the Gainsborough Town Council\, after the financial position of the Council had been stabilised. \nThe initial work was done by the former Chair of Planning & Development Committee\, Barry Coward and taken on by the Chair of the GTNP Working Group\, Mike Hooper\, supported by the Clerks Matt Gleadell\, Claire Hill and Tom Clay\, and latterly by Rachel Allbones\, Jessica Flowers and Sean Alcock. \nI wish to thank you all\, including the members of the GTNP Working Group and our Planning & Development Committee to get to this point of Referendum. \nI particularly want to go back to one of the initial meetings when former Cllr Malcolm Parrish attended with an officer from WLDC to offer support at the start of the process.  This has been a joint project of Cllrs\, officers and members of the public of many different views & opinions for the benefit of Our Town going forward.” \nThe Deputy Clerk advised that WLDC had asked if any Council representative wanted to attend the Referendum count. \nRESOLVED that Councillor Dobbie would attend the count of the NO votes. \nCouncillor Dobbie requested that Neighbourhood Plan Working Group be and agenda item at the next meeting\, to look at reinstating the gorup. \n11. WLDC PLANNING TRAINING SESSIONS \nCommittee considered attendance at the below WLDC training sessions. \n13th May – Determining a planning application \n2nd June – The role of Councillors and Parish Councils in planning \nRESOLVED that Councillor Plastow will attend 13 May session and Councillor Dobbie to attend 2 June session. \n12. MOTION TO BE MOVED BY COUNCILLOR DOBBIE \n This Council Notes: \n\nThe Gainsborough Town Neighbourhood Plan has taken almost 6 years to come to the present point of Referendum.\nDuring that time the Development of the Southern SUE (Sustainable Urban Extension) has started to the South East of the Town envelope.\nA substantial area of Land running from the Gainsborough Civil War marker on Foxby Lane (which is under our management) to the Bluebell Woods (on the Eastern side of the railway line from the old railway sidings\, south of the railway bridge on Lea Road) along the Ridge Edge to the west of the Southern SUE has been left as undesignated land.\n\nThis Council Observes: \n\nThat there is a Green Belt running along this Ridge from Castle Hills Woods in the north to this location separating the Trentside area from the Uphill area of Gainsborough\, which is protected by Green Spaces designations in the GTNP (Gainsborough Town Neighbourhood Plan) up for acceptance by referendum on 6th\nThat the GTNP if adopted by Referendum on Thursday 6th May 2021 is a living document which will adapt as our town develops and grows.\n\nThis Council Resolves: \n\nThat this undesignated area of land to the west of the Southern SUE should be designated The Ridgeway Green Space in the first amendment to the GTNP upon its adoption after a successful Referendum result.\n\n            I so Move    \n             Councillor Schofield seconded the motion. \nMotion to go to June Full Council if the referendum is of a positive nature. \nBarry Coward advised that it is already identified in the Neighbourhood Plan as a green route. \n             Meeting concluded at 8.24pm \n  \n  \n  \n  \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/planning-development-committee-27-04-2021/
LOCATION:Virtual
CATEGORIES:Planning and Development
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