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DTSTART;TZID=Europe/London:20220202T190000
DTEND;TZID=Europe/London:20220202T210000
DTSTAMP:20220429T100305Z
CREATED:20211228T221735Z
LAST-MODIFIED:20220429T100305Z
UID:27331-1643828400-1643835600@gainsborough-tc.gov.uk
SUMMARY:Full Council Meeting
DESCRIPTION:2022-02-02 -FC Public Papers\n  \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Full Council meeting \n02 February 2022 \nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles\nTim Davies\n \n \nJames Plastow\n \n\n\nRichard Craig (Chairman)\n \n \n \nDenise Schofield\n \n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n \n\n\n \nChris Lambie\nPat O’Connor\nKeith Panter\n \n \n\n\n\n  \nCouncillors Absent \n\n\n\n \n \nSally Loates\n \n \n\n\n \nDavid Dobbie\nLiam Muggeridge\n \nBaptiste Velan\n\n\nCaz Davies\n \n \n \nKenneth Woolley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\n \nThere were no questions from members of the public.\n \nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/024\nTo note apologies for absence. \n \nApologies for absence had been received from Cllrs Woolley\, Loates\, C Davies and Velan\nN/A\nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nFC22/025\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nCllr Boles declared a non-pecuniary interest in item FC22/037 as both a district and county councillor.\nN/A\nLocalism Act 2011\, s31. \n\n\nFC22/026\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFC22/027\nTo receive and note the Town Clerk’s report (for information only) \n \nThe Council resolved to note the Town Clerk’s report. The Clerk was asked whether an induction and training for new councillors would be offered.\nArrange inhouse training for new members. a\nN/A\n\n\nFC22/028\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 05 January 2022 \nPaper B – Extraordinary Full Council 12 January 2022.\nThe Council resolved to sign the minutes of the meeting 05 January 2022 as a true record of that meeting. \n  \nThe Council resolved to sign the minutes of the extraordinary meeting 12 January 2022 as a true record of that meeting.\nASO: Publish minutes \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/029\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Personnel Committee\, 12 January 2022 \nPaper D – Property and Services Committee 13 January 2022 \nPaper E – Finance and Strategy Committee\, 19 January 2022 \nPaper F – Planning Committee\, 22 December 2021. and 26 January 2022\nThe Council resolved to note the draft minutes of the Personnel Committee 12 January\, Property and Services Committee 13 January\, Finance and Strategy 19 January and two Planning Committee draft minutes from 22 December and 26 January.\nPlanning Committee agenda with to be sent to all councillors with all planning applications so that ward councillors have the opportunity to comment.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/030\nTo agree a date and format for the Annual Assembly of the Town Meeting which must assemble annually between 01 Mach and 01 June. \nPaper G\nThe Council resolved that the date and time for the Annual Assembly of the Town Meeting shall be Friday\, 06/05/2022\n \nLocal Government Act 1972\, Sch 12\, p14 (1)+(3).  \n\n\nFC22/031\nTo receive correspondence from Gainsborough in Bloom and consider how the group can be supported by the council. \nPaper H\nThe Council resolved to note the correspondence from Gainsborough in Bloom.\nCllr Craig explained that he had already joint the group. Cllr Panter said that he would be supporting them. Cllr Boles offered to help the group with Social Media presence. The Clerk would ad a suitable post to the website and Facebook page.\nLocalism Act 2011\, s.1-8\n\n\nFC22/032\nTo receive a report regarding the Platinum Jubilee Preparations and decide what further action the Council will need to take. \nPaper I\nDeferred to next meeting.\nTC to obtain additional information on “Beacon Trail” and ownership of the beacon.\nLocalism Act 2011\, s.1-8\n\n\nFC22/033\nTo receive correspondence from a member of the public requesting grit bin and pedestrian crossing and decide whether to support the request with Lincolnshire County Council. \nPaper J\nFollowing a detailed discussion during which Cllr Boles explained the procedure for gritbins and their maintenance at LCC\, there was no support from Council for either a grit bin or a pedestrian crossing in the suggested locations.\nThe member of the public had explicitly asked not to be contacted.\nN/A\n\n\nFC22/034\nTo consider the replacement of both Lea Road bus shelters outside the train station to be funded by Lincolnshire County Council. \nPaper K\nThe Council unanimously resolved to approve the purchase and installation of two new  replacement bus shelters on Lea Road with costs covered by a grant from Lincolnshire County Council.\nDTC/RFO to order shelters.\nLocalism Act 2011\, s.1-8\n\n\n \n \nThe Council resolved to exclude  Public and press from items FC22/035 to FC22/036 due to time sensitive commercial sensitivity.\n \n \n\n\nFC22/035\nTo note the Richmond House Condition Report and Maintenance Plan received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper L\nThe Council resolved to note the Richmond House Condition Report and Maintenance Plan received. \nThe Council resolved to investigate the options for a “heritage partnership” or similar multi agency organisation to take on the maintenance and management of Richmond House.\nTC to report and recommend action. \nCllr Boles to make some enquiries with other Town Councils in Lincolnshire regarding heritage partnerships and report back.\nLocalism Act 2011\, s.1-8\n\n\nFC22/036\nTo note the Richmond House Fire Safety Report received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity)  \nPaper M\nThe Council resolved to note the Richmond House Fire Safety Report received. \nThe council would carry out another fire risk assessment once initial mitigating measures had been carried out.\nTC to report and recommend action. \n \nLocalism Act 2011\, s.1-8\n\n\nFC22/037\nTo receive the recommendation of the Property and Services Committee: \n  \na)            To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23. \nb)            To decide on a suitable contractor to undertake to work. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper N \n \na)           The Council resolved to approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23 excluding the Corringham and the Thorndyke Roundabouts. \nb)           The Council resolved to tender more contractors.\nTC to confirm and sign 2022-23 contract excluding the Corringham and the Thorndyke Roundabouts. \nTC to send out tender/quote documents to contractors.\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h)\n\n\nFC22/038\nTo consider to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade. \nPaper O \n \nThe Council resolved to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade and instructed the Clerk to sign the relevant paperwork.\nTC to send relevant paperwork.\n \n\n\nFC22/039\nTo note the correspondence previously circulated by email – for information only. \nPaper P \n \nThe Council resolved to note the correspondence previously circulated. \n \nN/A\n\n\nFC22/40\nTo note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.\nThe Council resolved to note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-2/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220126T190000
DTEND;TZID=Europe/London:20220126T210000
DTSTAMP:20220429T105939Z
CREATED:20211228T231551Z
LAST-MODIFIED:20220429T105939Z
UID:27350-1643223600-1643230800@gainsborough-tc.gov.uk
SUMMARY:Planning Committee
DESCRIPTION:AGENDA - Planning - Wednesday 26 January 2022\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 26 January 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\nKeith Panter\n\n\n\nChris Lambie\nJames Plastow\n\n\nDavid Dobbie (Chairman)\nLiam Muggeridge\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nRichard Craig\nDenise Schofield\n\n\n\n\n\n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL22/001\nTo note apologies for absence.\nCllrs Boles\, Craig and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL22/004\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 22 December 2021 \n \nThe Committee resolved to sign the minutes of the meeting 22 December 2021 as a true record of that meeting. \n  \nCouncillors Lambie\, Muggridge and Plastow abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL22/005\nTo consider planning applications received. Members are requested to view the documents using the West Lindsey online planning portal prior to the meeting at the following link https://planning.west-lindsey.gov.uk/planning/ \n  \ni.       Application Ref No: 144126 (20/12/21\, 28 days) \nProposal: Planning application for 1no. bungalow with associated parking and hard and soft landscaping. \nLocation: Land off Spital Hill\, Gainsborough \n  \n ii.    Application Ref No: 144151 (30/12/21\, 28 days) \nProposal: Planning application for part change of use from store room (use class B8) to 1no. studio flat (use class C3) \nLocation: Store Rear of Morton Stores\, 1 Crooked Billet Street\, Morton\, Gainsborough \n  \niii.   Application Ref No: 144155 (30/12/21\, 28 days) \nProposal: Planning application for two storey front extension. \nLocation: 20 The Avenue\, Gainsborough \n  \niv.   Application Ref No: 144190 (6/1/22\, 28 days) \nProposal: Planning application for a temporary modular office building \nLocation: Environment Agency\, Corringham Road\, Gainsborough \n  \n  v.   Application Ref No: 144040 (7/1/22\, 28 days) \nProposal: Planning application for installation of two first floor windows and a new external storage compound \nLocation: Gainsborough Giftware\, Caldicott Drive\, Gainsborough \n  \nvi.   Application Ref No: 144221 (17/1/22\, 28 days) \nProposal: Planning application for the erection of an Extra Care home (Class C2) contaning 48no. apartments of mixed size\, including; 40no. one bed and 8no. two bed apartments\, with associated amenities\, staff facilities and landscaping. \nLocation: Former Cedars Residential Home\, Morton Terrace\, Gainsborough \n \n  \n  \n  \n  \n  \n  \n  \n  \nPL22/005/i \nThe Committee resolved that they have concerns regarding the concealed entrance on Spital Hill. Committee would suggest signage be erected regarding the concealed entrance and work vehicles being present. \n  \n  \n  \nPL22/005/ii \nThe Committee resolved they had no objections to the application. \n  \n  \n  \n  \n  \n  \n  \nPL22/005/iii \nThe Committee resolved they support the application and have no objections. \n  \n  \n  \n  \nPL22/005/iv \nThe Committee resolved they had no objections to the application. \n  \n  \n  \n  \nPL22/005/v \nThe Committee resolved they support the application and have no objections. \n  \n  \n  \n  \n  \n  \n  \nPL22/005/vi \nThe Committee resolved they support the application and have no objections. \n  \nCouncillor Key abstained from voting on the above resolution.\n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC.\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL22/006\nTo note decision notices received since last meeting. – NONE RECEIVED \n \nNone received.\nN/A\n\n\n\nPL22/007\nTo consider street naming requests received (if there are any). \nPaper B – Thonock Vale (The Avenue)\, Gainsborough (up to 13 names required) \nPaper C – WLDC restrictions on naming streets \nPaper D – Previous circulated street naming ideas from Cllr Schofield. \n \nCommittee agreed viking names for the streets would be appropriate due to the history of the site. \nCommittee resolved to defer until the next meeting in order to come up with a potential 13 street names to propose to the developer. \n  \n  \n \nCouncillors to consider potential viking names and forward to the DTC/RFO before the next meeting in order for a report to be produced. DTC/RFO to update the developer on the Committee decision.\n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\nPL22/008\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n\n\n\nPL22/009\nTo receive an update on planning/neighbourhood plan training for members. \n \nDealt with in the next agenda item.\nN/A\nN/A\n\n\nPL22/010\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any). \nAngle Community Development Services have suggested 24th February 2022 to carry out training on Gainsborough Neighbourhood Plan. \n \nThe Committee resolved for Angle Community Development Services to carry out training on Gainsborough Neighbourhood Plan and a planning refresher on 24th February 2022 at Marshalls at a cost of £125\, fund to be taken from the Neighbourhood Plan ear marked reserve. \n \nDTC/RFO to confirm with Angle CDS and invite all Councillors.\n\n\n\nPL22/011\nTo receive any items for notification to be included on a future agenda – for information only \n \nNone received.\nN/A\nN/A\n\n\nPL22/012\nTo note the date and time of the next Planning committee is scheduled for 23 February 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 20.06 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-3/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220119T190000
DTEND;TZID=Europe/London:20220119T210000
DTSTAMP:20220223T130642Z
CREATED:20211228T224131Z
LAST-MODIFIED:20220223T130642Z
UID:27343-1642618800-1642626000@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee
DESCRIPTION:2022-01-19 F&S Papers \nAgenda & meeting papers can be accessed in the PDF pack above.\n \n  \nMinutes of the Finance & Strategy Committee meeting\n19 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nDavid Dobbie\nJames Plastow\n\n\n\n\n\n\n\nTim Davies\nChris Lambie\n\n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nPaul Key\nDenise Schofield\n\n\n\n\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/001\nTo note apologies for absence.\nCllrs Craig\, Key and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFS22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nFS22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFS22/004\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 22 December 2021 \n \nThe Committee resolved to sign the minutes of the meeting 22 December 2021 as a true record of that meeting. \n  \nCouncillors Dobbie\, Lambie and Plastow abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFS22/005\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 13 January 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 13 January 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 January 2022 \n \nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 13 January 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 13 January 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 13 January 2022 \n  \nCouncillor Dobbie abstained from voting. \n \nProvide Councillor Boles with the Emergency light and fire extinguisher test reports.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/006\nTo approve and resolve to sign the monthly bank reconciliation for 31 December 2021 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 31 December 2021. \n  \nCouncillor Dobbie abstained from voting. \n \n\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/007\nTo consider and approve the draft revised budget for 2021/2022 \nPaper F \n \nThe Committee resolved to approve the revised budget for 2021/22. \nCouncillor Dobbie abstained from voting. \n \nDTC/RFO & ASO to publish\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS22/008\nTo routinely review and re-adopt the following policies: \na) 16 – Communications Policy Paper G \nb) 22 – Filming and recording Policy \nPaper H \nc) 23 – Public Participation Policy Paper I \n \nThe Committee resolved to re-adopt the following policies: \n16 – Communications Policy \n22 – Filming and recording Policy \n23 – Public Participation Policy \n  \nCouncillor Dobbie abstained from voting. \n \nASO to publish\n\n\n\nFS22/009\nTo review and adopt the council’s publication scheme\, decide how documentation should be published and set appropriate charges within the scheme. \nPaper J \n \nThe Committee resolved to adopt the Publication Scheme and noted the template guide to information. Members resolved the charges should be at cost to the Council. Guide to information to be approved once complete and relevant to Council. \n \nTC to populate the guide to information and resubmit for approval.\n\n\n\nFS22/010\nTo receive any items for notification to be included on a future agenda – for information only \n \nIt was noted that the DTC/RFO has put debt recovery and fees and charges on the February agenda.\nN/A\nN/A\n\n\nFS22/011\nTo note the date and time of the next Finance and Strategy committee is scheduled for 20 February 2022 at 19.00.\nIt was noted that the next meeting would be 16 February 2022 and not 20 February.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nMeeting concluded at 19.29 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-4/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220113T190000
DTEND;TZID=Europe/London:20220113T210000
DTSTAMP:20220323T095733Z
CREATED:20211228T222717Z
LAST-MODIFIED:20220323T095733Z
UID:27336-1642100400-1642107600@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee
DESCRIPTION:2022-01-13 Papers - Public 1\n  \nAgenda & meeting papers can be accessed in the PDF pack above when available.\n \nMinutes of the Property & Services Committee meeting 13 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles\n\nJames Plastow (Vice-Chairman)\n\n\n\n\n\n\n\nDennis Dannatt\nKeith Panter\n\n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nPaul Key (Chairman)\n\n\n\n\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nP&S22/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Key\, Lambie and Velan\n\nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nP&S22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nThere were none.\nN/A\nLocalism Act 2011\, s33. \n\n\nP&S22/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nA proposal to move 013 to 015 to the very end of the meeting was not carried. \n  \nThe committee resolved to exclude public and press for items 013 to 015 due to their confidential nature. \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 9 November 2021.\nThe committee resolved to approve the minutes of the Property & Services Committee Meeting 09 November 2021 and sign these as a true record of that meeting\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/006\nTo consider a request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground. \nPaper B\nThe committee resolved unanimously to approve the request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground.\nTC to inform applicant.\nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/007\nTo receive and note reports from the allotments secretaries and consider any action to be taken to either be delegated to an officer or brought to the next meeting. \nPaper C\nThe committee resolved to note the reports. \nThe Operations Manager explained that a schedule of works was in place to review vacant plots and prepare them ready for a new season.\nASO to update lists. \n \nN/A\n\n\nP&S22/008\nTo receive a report on repeated break ins on the Foxby Road allotments and consider which action – if any – the council can reasonably take. \nPaper D\nThe committee noted  the report. \nIt was noted that the “hedge” consisted largely of discarded materials which would need to be removed before further action could be taken. \nThe Clerk was asked to look into alternative ways of managing allotments.\nTC- to look into allotment management companies. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/009\nTo receive and consider a motion in multiple parts by Cllr Dannatt. \nPaper E\nA total of four motions were presented . One was not seconded and one was to be taken forward to the Finance and Strategy Committee in February where fees and charges are being set. \nThe committee resolved that where plots are abandoned/given up/ returned/ taken back mid-term\, to not refund the original tenant but also to not ask the new tenant for payment for the year. Where a plot was unoccupied before taking up a lease mid-year\, an appropriate rent share will need to be paid. Plots taken on in the winter months will not be charged until the following spring. \nThe committee resolved to ban the burning of allotment organic waste from 1 March to 31 October of each year. No other materials to be burnt at this or any other time of year.\nTC to add to F&S agenda \n  \n  \nTC\, DC/RFO\, ASO to note \n  \n  \n  \n  \nTC/ASO to write to allotment holders when sending out tenancy letters. \n \nSmall holding and Allotments Act 1908 ss.23\,25\n\n\nP&S22/010\nTo consider refurbishment of existing and the purchase of additional notice boards for Richmond House and replacement of out-of-date signage. \nPAPER F\nThe committee resolved to remove outdated signage at Richmond House\, refurbish existing notice boards and look into having a larger replacement board made for Richmond House.\nOM to look into having a replacement board made. OM to instruct ground staff to remove outdated signage. .\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\nP&S22/011\nTo consider an appeal for reduced rate burial fees. \nPaper G\nThe committee resolved that in this particular instance resident rates should be charged.\nTC to write to applicant. DC/RFO to process refund.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/012\nTo consider permitting the installation of a memorial bench in the cemetery and establish the terms and conditions attached to such an installation with a view to formulating a consistent and sustainable policy. \nPaper H\nThe committee asked the clerk to draw up a suitable policy and terms and conditions for placing memorial benches in Gainsborough cemeteries and present to the next committee.\nTC to write to applicant and prepare policy in time for next committee.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/013\nTo receive and note legal advice obtained with regards to allotment activities and consider any further steps that may be taken. Exclusion of Public and Press recommended due to legal privilege. \nPaper I\nThe committee resolved to take further legal advice looking into the specifics of individual cases.\nTC to contact council’s solicitor’s for more detailed legal advice.\nLocalism Act 2011\, ss.1-8\n\n\nP&S22/014\nTo receive and note complaints regarding allotment activities and consider potential solutions. Exclusion of public and press recommended due to items of a personal nature. \nPaper J\nThe committee noted the complaints and resolved to await further detailed legal advice before taking any particular action.\nTC to write to complainant and contact solicitor’s with further details.\nLocalism Act 2011\, ss.1-8\n\n\n \nAt 20.55\nThe committee resolved to extend the meeting in order to complete the business to be transacted.\n \nStanding Orders 3. Z\n\n\nP&S22/015\nTo receive and note quotations for the repair of the Showfield Allotments wall and decide what further action to take. Exclusion of public and press recommended due to commercial time sensitive commercial sensitivity. \nPaper K\nThe committee noted the quotation received and the likely cost of the project. \nFurther quotations would need to be obtained.\nOM to obtain further quotation. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/016\nTo review the grass verge maintenance contract with Lincolnshire County Council and consider whether to participate in the scheme in 2022-23. \nPaper L\nThe committee recommends to full Council \na)            To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23. \nb)            To decide on a suitable contractor to undertake to work.\nTC to add to Full Council Agenda.\nHighways Act 1980\, s 96(5) \n  \n \n\n\nP&S22/017\nTo consider whether to terminate the maintenance of two roundabouts. \nPaper M\nThe committee resolved to terminate the maintenance of the Thorndyke Way and Corringham Road roundabouts.\nTC to write to LCC.\nHighways Act 1980\, s 96(5)\n\n\nP&S22/018\nTo receive any items for notification to be included on a future agenda – for information only\n·         Allotments water supply \n·         Rotary Club event in Richmond Park \n·         Aviary at Richmond Park \n·         Disposal of Allotment Management \n \nTC to add to agenda\nN/A\n\n\nP&S22/019\nTo note the date and time of the next Property and Services committee is scheduled for 10 February 2022 at 19.00.\nThe date of the next Property and Services Committee Meeting was confirmed for 10 February 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.15. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-public-and-press-welcome-to-attend/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220112T190000
DTEND;TZID=Europe/London:20220112T210000
DTSTAMP:20220323T095624Z
CREATED:20211228T224417Z
LAST-MODIFIED:20220323T095624Z
UID:27344-1642014000-1642021200@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee
DESCRIPTION:2022-01-12 PC Papers \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 12 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\n\n\nDenise Schofield (chairing)\n\n\n\n\nBaptiste Velan\n\n\nTim Davies\nKeith Panter\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nSally Loates\n\n\n\nRichard Craig\nPat O’Connor (Chairman)\nKenneth Wooley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DTC/RFO)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\n \n\nIn the absence of the chairman to this committee\, The meeting resolved to elect Cllr Schofield to chair this meeting only.\n\n \n\n\nPC22/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, Craig\, Loates\, O’Connor and Woolley\n\nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nPC22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPC22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPC22/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/005\nTo receive the minutes of the previous Personnel Committee Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 15 December 2021 \n \nThe committee resolved to approve the minutes of the Personnel Committee Meeting 15 December 2021 and sign these as a true record of that meeting.\nASA to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/006\nTo elect a Vice Chairman to this committee.\nThe committee resolved to elect Cllr Schofield as the Vice-Chairman to the committee.\nASA to update lists. \n \n\n\n\nPC22/007\nTo consider the Town Clerk’s declaration of secondary employment with the Society of Local Council Clerks and formally approve the additional employment. \nPaper B\nThe committee resolved to approve the Town Clerk’s secondary employment with the Society of Local Council Clerks.\nNone\nLocal Government Act 1972\, s.112\n\n\nPC22/008\nTo consider and decide on replacing the cleaner post recently vacated by a member of staff with a caretaker/cleaner position before engaging in the recruitment process. \nPaper C\nThe committee resolved to create a caretaker/cleaner post to replace the cleaner post recently vacated and start the recruitment process using the recruitment pack presented.\nClerk and ASA to advertise post at the earliest opportunity.\nLocal Government Act 1972\, s.112\n\n\nPC22/009\nTo consider and decide on the job description\, person specification and other peripherals to start the recruitment process to the current staff vacancy. \nTo be tabled if available\nThe Operations Manager reported that there was no need to update the current job description and other post details. \nThe committee resolved to advertise the vacancy utilising the 2021 job details.\nClerk and ASA to advertise post at the earliest opportunity.\nLocal Government Act 1972\, s.112\n\n\nPC22/010\nTo consider three quotes for HR advice provision and appoint a new provider for either 3 or five years – exclusion of public and press recommended due to time sensitive commercial interests of the council. \nPaper D\nThe committee resolved to continue with the current provider and engage in a three-year contract with them.\nDC/RFO to confirm appointment at the terms as quoted.\nLocal Government Act 1972\, s.112\n\n\nPC22/011\nTo receive any items for notification to be included on a future agenda – for information only.\n·         Continuous professional development of council staff (Cllr Schofield)\n \nN/A\n\n\nPC22/012\nTo note the date and time of the next Personnel Committee Meeting scheduled for 09 February 2022 at 19.00.\nThe date of the next Personnel Committee Meeting was confirmed for 09 February 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 19.20. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-2/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220112T183000
DTEND;TZID=Europe/London:20220112T190000
DTSTAMP:20220323T095522Z
CREATED:20220107T094632Z
LAST-MODIFIED:20220323T095522Z
UID:27388-1642012200-1642014000@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council 12.01.2022
DESCRIPTION:Agenda and papers\nAgenda & meeting papers can be accessed in the PDF pack above once available\n \n  \nMinutes of the Extraordinary Full Council meeting 12 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\n\nTim Davies\n\nJames Plastow\n\n\n\n\nDavid Dobbie\n\nDenise Schofield\n\n\n\nDennis Dannatt\n\n\nBaptiste Velan\n\n\n\nCaz Davies\n\nKeith Panter\n\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nPaul Key\nSally Loates\nPat O’Connor\n\n\n\nRichard Craig (Chairman)\nChris Lambie\nLiam Muggeridge\n\nKenneth Woolley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DTC/RFO)\nSean Allcock (OM)\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\n\n\n\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\n\n\nIn the absence of both the Chairman and the Vice Chairman\, the Council resolved to elect Cllr T Davies to chair this meeting.\n\n\n\n\nFC22/017\nTo note apologies for absence.\nCllrs C Davies\, O’Connor\, Key\, Loates\, Woolley\, Boles\, Velan and Panter had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1)  & Sch 12\, p40.  \n\n\nFC22/018\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011 .\nCllrs Schofield\, C Davies\, T Davies declared a personal interest as one of the applicants was known to them.\nN/A\nLocalism Act 2011\, s31.  \n\n\nFC22/019\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.  \n\n\nFC22/020\nTo receive and note the Town Clerk’s report (for information only) \n \nAdmin error. There was none.\nN/A\nN/A\n\n\nFC22/021\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and  press for these items.\nThere were none.\nClerk to send email detailing the recorded vote taken at the 07 July 2021 meeting. \nPublish \n \nPublic Bodies  \n(Admissions to  \nMeetings) Act 1960  \n1 (2) \n\n\nFC22/022\nTo consider any application(s) received by 31 December 2021 for co-option to the vacancy in Gainsborough Trent ward.  Paper A\nA motion to co-opt candidate Wood was not seconded. \nA motion to co-opt candidate Musonda was proposed and seconded. \nA recorded vote was called. \nVotes in favour: Cllrs C. Davies\, T. Davies\, Panter\, Schofield \nVotes against: None \nAbstentions: Cllrs Dannatt\, Dobbie\, Plastow\, Velan \nA second motion to co-opt candidate Wood was then seconded. \nVotes in favour: Cllrs Dannatt and Plastow. \nVotes against: Cllrs C Davies\, Panter\, Schofield. \nAbstentions: Cllrs T Davies and Dobbie. \nWith the majority of votes of members present and voting Mrs Julie Musonda was co-opted onto the Council.\nClerk to ensure the Declaration of Acceptance of office is signed\, inform Electoral Services\, provide Register of Interest forms\, Code of Conduct\, Standing Orders and Financial Regulations.\nThe Local Elections  \n(Parishes and Communities)  \n(England and  \nWales) Rules 2006  \n5(5) \n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-12-01-2022/
LOCATION:Marshalls Sports Ground and Community Hall
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220105T190000
DTEND;TZID=Europe/London:20220105T210000
DTSTAMP:20220323T095502Z
CREATED:20211228T215101Z
LAST-MODIFIED:20220323T095502Z
UID:27329-1641409200-1641416400@gainsborough-tc.gov.uk
SUMMARY:Full Council Meeting
DESCRIPTION:2022-01-05 Full Council Papers\n  \nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \n  \nMinutes of the Full Council meeting 05 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present\n\n\n\n\nTim Davies\n\nJames Plastow\n\n\n\nRichard Craig (Chairman)\nDavid Dobbie\nLiam Muggeridge\n\n\n\n\nDennis Dannatt\n\n\n\n\n\n\n\nChris Lambie\n\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nPaul Key\nPat O’Connor\nDenise Schofield\nKenneth Woolley\n\n\nCaz Davies\nSally Loates\nKeith Panter\nBaptiste Velan\n\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\nA member of the public reported that recent resurfacing work on Ropery Road had been left unfinished and double yellow lines needed re-instating\nThe member of the public was advised that this was a Lincolnshire County Council matter.\nClerk to bring to LCC’s attention on behalf of TC.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/001\nTo note apologies for absence.\nCllrs C Davies\, O’Connor\, Key\, Loates\, Woolley\, Boles\, Velan and Panter had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFC22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.\nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nFC22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFC22/004\nTo receive and note the Town Clerk’s report (for information only) \n \nThe Town clerk’s report was noted.\nN/A\nN/A\n\n\nFC22/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 01 December 2021 \n.\nThe Council resolved that an email detailing the recorded vote taken 07/07/2021 should be sent to all councillors. \n  \nThe council resolved to sign the minutes of the meeting 01 December 2021as a true record of that meeting.\nClerk to send email detailing the recorded vote taken at the 07 July 2021 meeting. \n  \nASA to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFC22/006\nTo note the draft minutes of the committee meetings and the decisions contained therin. \nPaper B – Personnel Committee\, 15 December \nPaper C – Finance and Strategy Committee\, 22 December \nPaper D – Planning Committee\, 22 December .\nThe council noted the draft minutes of the Personnel Committee\, 15 December and Finance and Strategy Committee\, 22 December. \n  \nThe draft Planning Committee minutes had not been available to note.\n\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFC22/007\nTo receive the recommendation of the Finance and Strategy Committee: \n  \nTo approve the budget as presented\, representing a total budget requirement of £554\,358. \n \nThe Council resolved to approve the budget as presented and recommended by the Finance and Strategy Committee\, 22 December.\nRFO to publish approved budget.\nJoint Panel on Accountability and \nGovernance for Smaller Authorities in England 2021. (JPAG 2021\n\n\nFC22/008\nTo receive the recommendation of the Finance and Strategy Committee: \n  \nTo approve the precept demand for £554\,358 as informed by the budget.. \n \nA proposal to limit the precept demand to a 2% increase was not seconded. \n  \nThe Council resolved to approve the precept demand as informed by the approved budget and recommended by the Finance and Strategy Committee\, 22 December.\nRFO to send precept demand and associated papers to WLDC.\nLocal Government Finance Act 1992\, s.41\n\n\nFC22/009\nTo approve the urgent replacement of pipework in the cemetery to stop a major leakage at a cost of £3\,963 + VAT. \nPaper E \n \nThe Council resolved to approve the expenditure of £3\,963 +VAT for the urgent replacement of pipework in the cemetery to stop a major leakage from reserves..\nOM  to commission work.\nLocal Government Act 1972\, s.214(2)\n\n\nFC22/010\nTo review and adopt a revised complaints procedure. \nPaper F \n \nThe Council resolved to adopt a revised complaints procedure as presented.\nASA to publish. \n \nLocal Government Act 1972\, s.111\n\n\nFC22/011\nTo review and adopt a vexations complaints procedure. \nPaper G\nThe Council resolved to adopt a vexations complaints procedure as presented.\nASA to publish. \n \nLocal Government Act 1972\, s.111\n\n\nFC22/012\nTo consider the Council’s pursuit of the local Council Award Scheme Foundation or Quality status and approve the expenditure of £50 registration fee and £50 (Foundation) or £100 (Quality) accreditation fee. \nPaper H \n \nThe Council resolved to apply for accreditation to the Local Council Awards Scheme and approved the necessary expenditure. \nThe Council resolved to apply for Quality Status under the scheme.\nClerk to research requirements\, audit to establish if and to what requirements are met and recommend any action required to meet accreditation.\nLocal Government Act 1972\, s.111\n\n\nFC22/013\nTo consider any application(s) received by 31 December 2021 for co-option to the vacancy in Gainsborough Trent ward and consider any further action required to fill the vacancy. \nTo be tabled\nApplications had been sent by 31 December but due WFH as advised by Government and staff absence\, these applications had not been circulated in time. \nThe Council resolved to have an extraordinary meeting 12/01/2022 at 18.30 to co-opt one of the two candidates.\nClerk to summon Full Council. \nClerk to write to candidates to invite them to meeting.\nThe Local Elections (Parishes and Communities) (England and Wales) Rules 2006 5(5)\n\n\nFC22/014\nTo fix a date and time for the Council’s informal creative meeting to formulate a vision and direction for the Council as resolved at November’s Personnel Committee Meeting\nThe Council resolved to hold an informal meeting on Saturday\, 19 February 2022.\nClerk  to confirm venue availability and \nsend invites.\nLocal Government Act 1972\, s.111\n\n\nFC22/015\nTo note the correspondence previously circulated by email – for information only. \n \nThe Council noted the previously circulated correspondence.\nN/A\nN/A\n\n\nFC22/016\nTo note the date and time of the next Full Council Meeting scheduled for 02 February 2022at 19.00.\nThe Council noted the date of the extraordinary council meeting 12/01/2022 at 18.30 and the next scheduled meeting 02/02/2022 t 19.00\, both at Marshalls Sports Ground.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \n  \n  \n  \n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-open-to-public-and-press/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211222T190000
DTEND;TZID=Europe/London:20211222T210000
DTSTAMP:20220202T123605Z
CREATED:20211103T115742Z
LAST-MODIFIED:20220202T123605Z
UID:27035-1640199600-1640206800@gainsborough-tc.gov.uk
SUMMARY:Planning Committee - 22.12.2021
DESCRIPTION:AGENDA - Planning Committee - Wednesday 22 December 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 22 December 2021 at 7:00pm\n Present: \nCouncillor David Dobbie (Chair) \nCouncillor Richard Craig – ex officio \nCouncillor Paul Key \nCouncillor Keith Panter \nIn Attendance:            \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor James Plastow \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Tuesday 23 November 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Tuesday 23 November 2021 be confirmed and signed as a correct record. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 143913\nProposal: Planning application for conversion of 3 bed house to 2no. flats/bedsits\nLocation: 60 Etherington Street\, Gainsborough \n RESOLVED to object to the proposed conversion in the application on the following grounds: \nEtherington Street is a residential area with predominantly two and three bedroom terraced family homes with small gardens. Converting the existing property into two separate bedsits would\, in the committee’s opinion\, not be in keeping with the local area. \nCar parking in the area is already a problem. splitting the property potentially increases the number of resident car owners and therefore the number of car parking spaces required. The plans do not propose the provision of off-street parking. \nThere is very limited on street parking. The proposed development would thus potentially increase the highway congestion in the area. \n5. DECISION NOTICES  \nMembers NOTED that none had been received. \n6. STREET NAMING \nMembers NOTED that none had been received. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n 8. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nRESOLVED to ask Matthew Gleadell at Angle Community Development Services if he would  to carry out some member training on the Gainsborough Neighbourhood Plan. \nMeeting concluded at 7.26pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-22-12-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211222T180000
DTEND;TZID=Europe/London:20211222T190000
DTSTAMP:20220202T123021Z
CREATED:20210903T105659Z
LAST-MODIFIED:20220202T123021Z
UID:27034-1640196000-1640199600@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - 22.12.2021
DESCRIPTION:AGENDA - Finance and Strategy Committee - Wednesday 22 December 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held Wednesday 22 December 2021 at 6pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor Paul Key \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nThe Committee noted the apologies received from Cllrs Schofield\, Plastow and Velan. Cllr Lambie did not attend. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nThere were none. \n3. MINUTES FROM THE PREVIOUS MEETING (Papers A and B) \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 16 November 2021 be confirmed and signed as a correct record. \nRESOLVED that the minutes of the Extraordinary Finance and Strategy Committee meeting held on  Thursday 25 November 2021 be confirmed and signed as a correct record. \n4. FINANCIAL REPORTS (Papers C\, D &E) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 17 December 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 17 December 2021 \niii. Budget Comparison Report (including due and unpaid transactions) for 17 December 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 17 December 2021\nCashbook Summary (including due and unpaid transactions) for 17 December 2021\nBudget Comparison Report (including due and unpaid transactions) for 17 December 2021\n\n5. MONTHLY BANK RECONCILIATIONS (Papers F) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 30 November 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 November 2021. \n6. 2022 / 2023 BUDGET (Paper G) \nRESOLVED to RECOMMEND to Full Council to approve the budget as presented\, representing a total budget requirement of £554.358. \nRESOLVED to RECOMMEND to Full Council to approve the precept demand for £554.358 as informed by the budget. \n7. INTERNAL AUDIT REPORT (Papers H) \nThe committee noted the action proposed namely review and re-format of the Risk Register\, production of a revised budget for January meeting\, Right-to-Work status review\, VAT checks and unclaimed cheques to be written back. \nRESOLVED to NOTE the proposed actions. \n8. Co-Option Application (Paper I) \nRESOLVED to adopt the co-option application form as part of the co-option process. . \n9. ANNUAL REVIEW OF DATA PROTECTION POLICY PACK (Paper J) \nRESOLVED to adopt the Data Protection Policy Pack with the amendments and additions as recommended. \n  \nSigned as a true record of the Meeting:______________________   Dated______________ \n 
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21-12-2021-meeting-open-to-the-public/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211216T190000
DTEND;TZID=Europe/London:20211216T210000
DTSTAMP:20211214T171854Z
CREATED:20210903T105616Z
LAST-MODIFIED:20211214T171854Z
UID:27033-1639681200-1639688400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 16.12.2021 - CANCELLED
DESCRIPTION:
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14-12-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211215T190000
DTEND;TZID=Europe/London:20211215T210000
DTSTAMP:20220202T121838Z
CREATED:20210903T105523Z
LAST-MODIFIED:20220202T121838Z
UID:27032-1639594800-1639602000@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 15.12.2021 (Postponed from 08/12/2021)
DESCRIPTION:2021-12-15 Public Papers Personnel Committee\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held Wednesday 15 December 2021 at 7pm at  Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\n Present: \nCouncillor Matt Boles – ex officio (chairing) \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Tim Davies \nIn Attendance: \nBelina Boyer                           Town Clerk \nIn the absence of the committee chairman\, the committee elected Cllr Boles to chair this meeting. \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Apologies for absence had been received from Cllrs Loates\, O’Connor\, Panter Craig and Woolley \n 2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 10 November 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 10 November 2021 be confirmed and signed as a correct record. \n4. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n5. STAFF APPRAISALS (Paper C) \nThe Committee received and noted reports from Cllr Schofield and the clerk on the most recent staff appraisal and that the appraisals of two further members of staff were still outstanding. \n6. STAFF TRAINING (Paper D) \nCommittee considered approval of staff training. \nRESOLVED to approve the expenditure of £150+ VAT for both the Clerk and The deputy Clerk to attend the SLCC Virtual Practitioner’s Conference in February from the current budget. \n7. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper E) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \nThe Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays. \n8. GROUNDS MAINTENANCE UPDATE \nRESOLVED to extend the probationary period of the member of staff whose probationary period was due to come to an end between Christmas and New Year by six weeks. The Operations Manager would make the necessary arrangements for a probationary period panel. \n9. Staff Pay Review \nCllr Schofield’s motion was seconded by Cllr T Davies. The Committee unanimously  RESOLVED to pay a one-off honorarium to the Admin Support Officer and the Grounds Maintenance Team Leader in recognition of their taking on additional duties during the seven month period when the former clerk was absent. \nThe meeting concluded at 7.46pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15-12-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211201T190000
DTEND;TZID=Europe/London:20211201T210000
DTSTAMP:20220202T121552Z
CREATED:20210903T105442Z
LAST-MODIFIED:20220202T121552Z
UID:27031-1638385200-1638392400@gainsborough-tc.gov.uk
SUMMARY:Full Council - 01.12.2021
DESCRIPTION:2021-12-01 Full Council papers- Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 01 December 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Caz Davies \nCouncillor Tim Davies \nCllr David Dobbie \nCouncillor Paul Key \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nBelina Boyer                           Town Clerk \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n The Council noted apologies for absence from Cllrs Plastow\, Craig\, Boles and Schofield. Cllrs Muggridge\, Lambie\, Dannatt\, Loates were not present. \n2. PUBLIC PARTICIPATION \nThere was none. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \nMeeting of Council held on Wednesday 03 November 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 03 November 2021 be approved and signed as a true record of that meeting. \n 5. COMMITTEE MEETING MINUTES (Paper C) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper D) \n RESOLVED to NOTE the report the Town Clerk’s report. \n7. GENERAL CEMETERY HAND RAILINGS (Paper D) \nRESOLVED to release funds from the War Memorial EMR to proceed with the work at the earliest opportunity. \n8. COUNCIL REVIEW \nDue to Cllr Craig’s absence no update could be received. Deferred to next meeting. \n9. COMMITTEE VACANCIES \nRESOLVED to appoint Cllr P O’Connor as Chairman of the Personnel Committee. \nThere remains a vacancy on the Property and Services Committee. \n10. FULL COUNCIL MEETING LOCATION \n A proposal by Cllr Dobbie to continue committee meetings at Richmond House was not carried. \nRESOLVED to move all Council and Committee meetings to the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough with immediate effect until the Annual Meeting of the Council. \nThe Clerk would liaise with the chairmen and members of the committees normally held on Tuesdays. \n11. CLEANING \n RESOLVED to temporarily appoint agency cleaning staff until a permanent member of staff can be appointed. \nThe choice of agency was delegated to the Clerk. \n12. COUNCILLOR VACANCY \n Cllr Dobbie called for a recorded vote. \n RESOLVED to advertise the vacancy for co-option if no election was called. \nVotes in favour: Cllrs C Davies\, T Davies\, P Key\, P O’Connor\, K Panter\, B Velan\, K Woolley. \nVotes against: Cllr Dobbie \n13. ACTING CLERK \nRESOLVED to terminate the appointment of Cllr O’Connor as Acting Clerk with immediate effect as a Town Clerk had been appointed and taken up post. \nRESOLVED to thank Cllr O’Connor for taking on the unpaid position of unpaid Acting Clerk. \nCllr O’Connor thanked the council’s staff for their support. \n14. Correspondence to note \nRESOLVED to note the correspondence previously circulated by email. \nMeeting concluded at 20.07. \nSinged as a true record of that meeting : _______________________Date: ____________
URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-full-council-meeting-01-12-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211125T190000
DTEND;TZID=Europe/London:20211125T210000
DTSTAMP:20220202T121232Z
CREATED:20211118T134934Z
LAST-MODIFIED:20220202T121232Z
UID:27162-1637866800-1637874000@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Finance and Strategy Committee - 25.11.2021
DESCRIPTION:AGENDA - Finance and Strategy Committee - Thursday 25 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of the Finance & Strategy Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Gainsborough on Thursday 25 November 2021 at 7.00pm.\n Present: \nCouncillor Tim Davies (Chair) \nCouncillor Paul Key \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles – ex-officio \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. 2022 / 2023 BUDGET (Paper A) \nCommittee considered the draft proposed budget for 2022/23 and considered the precept estimate for submission to WLDC. \nFollowing an in-depth discussion of the proposed draft\, two proposals were made and put to the vote: \nCouncillor Schofield proposed a submission based on a 5% increase on the 2021/22 overall budget\, seconded by Councillor Velan. \nCouncillor Key propose a submission based on a 4% increase on the overall 2021/22 budget\, seconded by Councillor Davies. \nCouncillor Schofield’s proposal saw 3 votes in favour and 2 votes against\, so it was \nRESOLVED that an estimate precept submission based on a 5% increase on the 2021/22 budget be made to WLDC. Thus the estimate precept request would be £554\,358.
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-finance-and-strategy-committee-25-11-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211123T190000
DTEND;TZID=Europe/London:20211123T210000
DTSTAMP:20220202T120649Z
CREATED:20210903T105400Z
LAST-MODIFIED:20220202T120649Z
UID:27030-1637694000-1637701200@gainsborough-tc.gov.uk
SUMMARY:Planning Committee - 23.11.2021
DESCRIPTION:AGENDA - Planning - Tuesday 23 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 23 November 2021 at 7:00pm\n Present: \nCouncillor Denise Schofield (Chairman) \nCouncillor Paul Key \nCouncillor Liam Muggridge \nCouncillor Keith Panter \nIn Attendance:            \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor James Plastow \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Tuesday 26 October 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Tuesday 26 October 2021 be confirmed and signed as a true record. \nNote: Councillor Key abstained from voting on the above resolution. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 143857\nProposal: Application for advertisement consent for 2no. signs over retail store entrance.\nLocation: Unit 2\, Marshalls Yard\, Beaumont Street\, Gainsborough \nRESOLVED to NOTE that planning consent had been granted by the Local Planning Authority (LPA). \nii. Application Ref No: 143876\nProposal: Notification under Electricity Act 1989: Overhead Lines (Exemption) (England and Wales) Regulations 2009 – KM/YC14941 – G1216 33kV Wood Pole overhead line rebuild\nLocation: Foxby Lane\, Gainsborough – Stow Park Road\, Stow \n RESOLVED to NOTE the LPA did not wish to object to the proposal. \niii. Application Ref No: 143901\nProposal: Planning application for creation of new units with class use of B2-B8 with ancillary trade counter\,including extension and refurbishment of existing units with alterations to the existing service yard including including parking bays and associated external landscaping\, perimeter fencing\, retaining walls and the remodelling of existing vehicle entry locations.\nLocation: Strawsons Building\, Grange Road\, Corringham Road Industrial Estate\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \niv. Application Ref No: 143890\nProposal: Planning application for extension to create additional warehouse & storage space\, loading bay\, new offices and staff facilities\, alterations to existing warehouse including new doors & openings.\nLocation: Unit 28 Corringham Road Industrial Est\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \nv. Application Ref No: 143963\nProposal: Planning application for a lawful development certificate for proposed side extension.\nLocation: 77 Theaker Avenue\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \nvi. Application Ref No: 143918\nProposal: Planning application for lawful development certificate for rear extension.\nLocation: 15 Maybell Close\, Gainsborough \nRESOLVED that the Committee have no objections to the application. \n5. DECISION NOTICES (Paper B) \n Members NOTED that none had been received. \n6. STREET NAMING \nMembers NOTED that none had been received. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n 8. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nNothing to update on. \n 9. LOCAL TRANSPORT PLAN – CONSULTATION \nA Local Transport Plan lays out what our transport is like now\, where we want to be in 10 years\, and how we’re going to get there. \nLCC were asking residents\, businesses\, and our partners\, for their opinions on the themes identified\, challenges\, and the potential projects outlined in the plan. \nThe survey needed completing online before 1 December: \nCouncillor Schofield advised she would complete the survey online and encouraged other Members to do the same. \nThe Committee were advised that the consultation was circulated to all Members on 29th October. \nMeeting concluded at 7.41pm
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-23-11-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211116T190000
DTEND;TZID=Europe/London:20211116T210000
DTSTAMP:20220202T120554Z
CREATED:20210903T105319Z
LAST-MODIFIED:20220202T120554Z
UID:27029-1637089200-1637096400@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - 16.11.2021
DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 16 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 16 November 2021 at 7.00pm \n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig – ex officio \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nCouncillor Plastow declared a personal interest in agenda item 8 as a member of the Salvation Army. \n 3. MINUTES FROM THE PREVIOUS MEETING (Papers A) \ni. Minutes of the meeting of Finance and Strategy Committee held Tuesday 19 October 2021 \n Councillor Boles raised he had received another complaint regarding fires on Showfield allotments. \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 19 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Dobbie and Velan abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 11 November 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 11 November 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 11 November 2021 \n A question was raised regarding a revised / reviewed budget\, and Committee was advised that due staff shortages a revised budget would be presented to Committee later than usual. The 2022/23 estimate precept request was due with West Lindsey District Council on Friday 26 November so forecasting the 2022-23 budget had taking priority. Committee was advised that no major changes between the agreed and a reviewed budget were anticipated. \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 11 November 2021\nCashbook Summary (including due and unpaid transactions) for 11 November 2021\nBudget Comparison Report (including due and unpaid transactions) for 11 November 2021\n\nRESOLVED that the reviewed budget be prepared after the 2022-23 budget had been finalised. \n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 October 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 October 2021. \n6. 2022 / 2023 BUDGET (Papers F) \n Committee considered budget requirements for 2022/23 and considered the budget estimate and precept level for WLDC. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nAdministration\n\n A motion to increase the Council’s budget requirements by 2% was not carried. \nSome Members felt they had had insufficient information to provide WLDC with a budget estimate. \nA recorded vote was called. \nRESOLVED to hold an extraordinary Finance and Strategy Committee meeting on 25 November 2021 at 19.00 to consider the full draft proposed budget and agree the estimate precept level in time for the 26 November deadline. \n Votes in favour: Cllrs Boles\, Davies\, Key\, Plastow\, Schofield\, Velan \nVotes against: Cllr Dobbie \n7. INTERNAL AUDIT REPORT (Papers G) \nCommittee considered the internal audit report. \nRESOLVED to NOTE the internal audit report. \n8. CHRISTMAS LIGHTS SWITCH ON \n Committee received an update from the Chairman regarding the filming of school choirs and lights switch on. \nMeeting concluded at 8.10pm
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-16-11-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211110T190000
DTEND;TZID=Europe/London:20211110T210000
DTSTAMP:20220202T120401Z
CREATED:20210903T105109Z
LAST-MODIFIED:20220202T120401Z
UID:27028-1636570800-1636578000@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 10.11.2021
DESCRIPTION:AGENDA - Personnel - Wednesday 10 November 2021 PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 10 November 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chair) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Tim Davies \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 31 October 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 13 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig\, O’Connor and Velan abstained from voting on the above resolution. \n4. 2022 / 2023 BUDGET (Paper B) \nMembers NOTED the draft proposed ‘Employee Costs’ element of the budget. The committee noted that the National Living Wage was due to increase from 01 April 2022. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. STAFF APPRAISALS \nCommittee considered arrangements for office staff appraisals. \nCommittee noted the policy states: – 3.2 Each member of staff is appraised by their line manager. The Town Clerk is appraised by the Leader and Chairman of the Personnel Committee. \nThe committee noted that the Town Clerk \, the line manager of the office based staff\, had only recently joint the team and might need some support carrying out the appraisals. \nRESOLVED that the Town Clerk assisted by Councillor Schofield (Councillor Woolley as reserve) carry out the appraisals of the Deputy Clerk\, Operations Manager and Admin Support Officer. \n7. STAFF TRAINING (Paper C) \nCommittee considered approval of staff training. \nRESOLVED to approve the minimum expenditure of £388.00 + VAT for staff training from the current budget. \n 8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \nThe Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays. \n 9. GROUNDS MAINTENANCE UPDATE \n Committee noted the verbal update from the Operations Manager. \n10. ADMIN SUPPORT OFFICER POST \nRESOLVED to defer until the next meeting when Councillor Schofield can provide a report. \n11. COUNCIL REVIEW \nCommittee received a verbal update from the chair on progress made so far. Further information had been collated by Cllr Schofield who had sent her apologies. \nThe Town Clerk expressed queried whether the council would need to define a medium term vision/strategy to inform any review of a staffing structure. \nRESOLVED to hold a Full Council brainstorming session to decide a vision and direction for the Council\, the Chair of Council to update Members at the next Full Council. \nNote: Councillor Boles voted against the above resolution. \nNote: Councillor O’Connor abstained from voting on the above resolution. \n12. STAFF PAY REVIEW \nThe committee received a verbal update. \nThe meeting concluded at 7.42pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-10-11-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211109T190000
DTEND;TZID=Europe/London:20211109T210000
DTSTAMP:20220202T120043Z
CREATED:20210903T105004Z
LAST-MODIFIED:20220202T120043Z
UID:27027-1636484400-1636491600@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 09.11.2021
DESCRIPTION:AGENDA - Tuesday 9 November 2021 - Property and Services Committee - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 9th November 2021 at 7.00pm \nPresent: \nCouncillor Matt Boles – ex-officio \nCouncillor Richard Craig – ex-officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor Baptiste Velan (chairman) \nIn Attendance:                        \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nSean Alcock                           Operations Manager \n 1. APOLOGIES FOR ABSENCE \nCouncillor Paul Key \nCouncillor James Plastow \nIn the absence of both the chairman and vice chairman of this committee the council elected Councillor Velan as the chairman for this meeting only. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n Cllr Panter – non pecuniary interest in relation to item 9 \nCllr Velan – non pecuniary interest in relation to item 9 \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Tuesday 12 October 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 12 October be confirmed and signed as a correct record. \n4. ALLOTMENTS ISSUES (Paper B) \nThe committee received and noted a written report and verbal update. Any motions to be submitted in writing in time for next month’s meeting. \nThe Clerk updated councillors on letters to be written to some allotment holders. \n5. LEVELLINGS DEVELOPMENT  \nThe Committee noted a verbal report from Cllr Craig on the WREN/FCC application\, which would require updating once fresh quotes had been obtained. \nThe current funding application would only encompass play equipment with further areas to be added in later phases. \n6. PLAY AREA INSPECTIONS (Paper C) \nThe Operations Manager elaborated on the written play inspection report and the fact that a further report on drainage issues at Richmond Park would be brought to December committee. \n 7. 2022/2023 BUDGET (Paper D) \nThe committee received and noted the proposed budget in paper D. Questions were asked and answered with regards to the cemetery reserves and expenditure exceeding income at Marshalls Playing Field. \n 8. GENERAL CEMETERY (Paper E) \n The committee received and noted a request for the installation of railings on two sets of steps near the chapel and a verbal report by the Operations Manager. \n RESOLVED that relevant quotations should be presented at the following month’s meeting and relevant funds identified in reserves. \n9. CORONAVIRUS RECOVERY GRANT \nCllr Boles declared a non-pecuniary interest in this item.           \nRESOLVED to award a grant of £1\,000 to Friends of St. Georges School towards the operation of St. George’s Community Primary fortnightly foodbank \n10. COMMUNITY GRANT APPLICATION (Paper G) \nMembers discussed application and considered its merit. It was noted that the fund is restricted to £1\,000 unless exceptional circumstances apply. It was noted that the start date for the project was in November 2021. \nRESOLVED not to award the funding requested from Benjamin Adlard School as the purpose was considered to be outside the council’s remit. \n11. EXCLUSION OF PUBLIC AND PRESS \nDue to the confidential nature and commercial sensitivity\, members RESOLVED to exclude the press and public from the meeting for item 12 in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n12. MARSHALLS MAIN PAVILION BOILER (Paper H) \nThe committee received a written report and verbal update from the Operations Manager. \nRESOLVED to authorise the expenditure of £1\,650 for boiler repair and labour. \nThe meeting closed at 19.47
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-09-11-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211103T190000
DTEND;TZID=Europe/London:20211103T210000
DTSTAMP:20220202T095513Z
CREATED:20210903T104907Z
LAST-MODIFIED:20220202T095513Z
UID:27026-1635966000-1635973200@gainsborough-tc.gov.uk
SUMMARY:Full Council - 03.11.2021
DESCRIPTION:AGENDA - Full Council - Wednesday 3 November 2021 - PUBLIC\n  \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 03 November 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Liam Muggridge \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nBelina Boyer                           Town Clerk \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig \nCouncillor Matt Boles \nCouncillor Keith Panter \nCouncillor Caroline Davies \n2. PUBLIC PARTICIPATION \nThere was none. \n3.TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B) \ni. Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 07 July 2021 be approved and signed as a correct record.  \nii. Meeting of Council held on Wednesday O6 October 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 06 October 2021 be approved and signed as a correct record. \n5. WELCOME BACK FUND \nThe Welcome back Fund Officer invited to speak on the subject had not been able to attend. \n6. COMMITTEE MEETING MINUTES (Paper C) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n7. TOWN CLERKS REPORT (Paper D) \nRESOLVED to NOTE the report from the Deputy Town Clerk. \n8. GENERAL CEMETERY RESURFACING WORKS (Paper E) \nRESOLVED to exclude public and press for item 8 on the agenda due to the commercially sensitive items under discussion. \nRESOLVED to award the resurfacing work To RN Surfacing as per their quote dated 20 October and to approve the resulting expenditure from the current budget and the reserves earmarked for this purpose. \n9. COMMITTEE VACANCIES \nRESOLVED to appoint Cllr Liam Muggridge to the Planning Committee. \nThere remains a vacancy on the Property and Services Committee. \nMeeting concluded at 19.17.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-03-11-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211026T190000
DTEND;TZID=Europe/London:20211026T210000
DTSTAMP:20211223T095545Z
CREATED:20210903T104821Z
LAST-MODIFIED:20211223T095545Z
UID:27025-1635274800-1635282000@gainsborough-tc.gov.uk
SUMMARY:Planning Committee - 26.10.2021
DESCRIPTION:  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 26 October 2021 at 7:00pm\nPresent: \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Keith Panter \nIn Attendance:            \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nRESOLVED that Councillor Plastow would take the Chair for the meeting. \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Wednesday 25 August 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Wednesday 25 August 2021 be confirmed and signed as a correct record. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 143757\nProposal: Planning application to erect 3no. dwellings\nLocation: Plots 54A\, 70A and 70B Former Castle Hills Community Arts College The Avenue Gainsborough \nRESOLVED that the Committee have no objections to the application. \nii. Application Ref No: 143747\nProposal: Planning application for 34no. dwellings\, partial changes to site layout\, house types and appearance following previous approval under 137763\nLocation: Gainsborough Riverside Land at Carr Lane\, Gainsborough \nRESOLVED that the Committee have no objections to the application. \niii. Application Ref No: 143802\nProposal: Planning application to erect 1no. dwelling\nLocation: Land at Northdean 35 Northolme\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \niv. Application Ref No: 143583\nProposal: Outline planning application to erect up to 80no. dwellings with all matters reserved\nLocation: Former AMP Rose site Heapham Road\, Gainsborough \nRESOLVED that the Committee have no objections to the application. \nv. Application Ref No: 143575\nProposal: Listed building consent for internal fit out works to create a Loungers Cafe Class E (b) including installation of extraction and insertion of extract grille on rear elevation.\nLocation: Unit 3 Marshalls Yard\, Beaumont Street\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \n5. DECISION NOTICES (Paper B) \n i. Application Ref No: 143555\nProposal: County development application to change the use from residential (C3) to adult care day centre (E(F) commercial\, business and service)- PL/0096/21\nLocation: Richmond House Lodge\, Morton Terrace\, Gainsborough \n RESOLVED to note the decision. \n6. STREET NAMING  \nMembers NOTED that none had been received. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n8. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nNothing to update on. \nMeeting concluded at 7.16pm
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-26-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211019T190000
DTEND;TZID=Europe/London:20211019T210000
DTSTAMP:20211223T100158Z
CREATED:20210903T104626Z
LAST-MODIFIED:20211223T100158Z
UID:27023-1634670000-1634677200@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - 19.10.2021
DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 19 October 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 19 October 2021 at 7.00pm\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None declared. \n 3. MINUTES FROM THE PREVIOUS MEETING (Papers A & B) \ni. Minutes of the meeting of Finance and Strategy Committee held Tuesday 21 September 2021 \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 21 September 2021 be confirmed and signed as a correct record. \nNote: Councillors Key & Lambie abstained from the above resolution. \nii. Minutes of the meeting of Finance and Strategy Committee held Friday 1 October 2021 \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Friday 1 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Davies\, Lambie\, Plastow\, Schofield abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers C\, D & E) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 14 October 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 14 October 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 14 October 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 14 October 2021\nCashbook Summary (including due and unpaid transactions) for 14 October 2021\nBudget Comparison Report (including due and unpaid transactions) for 14 October 2021\n\n5. MONTHLY BANK RECONCILIATIONS (Papers F) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 30 September 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 September 2021. \n6. CRICKET PITCH HIRE (Paper G) \nCommittee considered the request from Lea and Roses Cricket Club for a reduction in pitch fees due to lack of player availability and match cancellation. \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nRESOLVED to no provide a reduction in pitch fees\, due to the wicket being prepared and no advanced notice of match cancellation was received from the club. \nRESOLVED to allow press and public back into the meeting. \n7.  2022 / 2023 BUDGET \nCommittee considered budget requirements for 2022/23 and considered the budget estimate and precept level for WLDC. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nAdministration\n\n The Deputy Clerk advised the deadline for the budget estimate to WLDC is Friday 26 November and would be providing a more detailed report on the Committees budgetary areas at the November meeting. \n8. CHRISTMAS LIGHTS SWITCH ON \n Committee was updated by Councillor Boles on the uptake from schools for the ‘event’ and also outlined the vision of the ‘event’\, that being a filming company film the lights being switched on in the Market Place by the Mayor and showcase the new lighting scheme\, Salvation Army playing and being filmed in the Market Place\, local school choirs being filmed in their own environment and a professional film be put together of all the above. \nRESOLVED to engage Business Video Experts and agree their quotation received\, but agree the spend of the budget\, up to £5\,000 \n Note: Coucillor Key to speak with Business Video Experts to obtain dates they have availability to film. \n9. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next three items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n10. RICHMOND HOUSE CONSERVATORY (Paper H) \nCommittee considered the emails received from WLDC and LCC regarding the build of a new conservatory following the tenders being received. \nRESOLVED to delay any works and reassess in the future as part of a reassessment of Richmond House as a whole. \n11. LOVE LANE ALLOTMENT ACCESS AND LOVE LANE AND MIDDLEFIELD LANE ALLOTMENT RENT REVIEW (Paper I) \nCommittee considered the email received from Thonock and Somerby Estates and instruct Officers on next steps. \nRESOLVED to hold the licence of the new access area to Love Lane allotments in abeyance until such time as LCC highways have formally agreed and given a time frame for the works that need carrying out on Ropery Road to enable access. \nRESOLVED to note the rent increase for both Love Lane and Middlefield Lane allotments\, from £1\,500 to £1\,750 per annum. \n12. COMPLAINTS (Paper J) \nCommittee received a report from the Operations Manager of complaints disposed of by direct action\, complaints being dealt with by Officers or Members which require Member input. \nShowfield Allotments – Bonfires \nContact has been made in the past but agreed to write to the complainant acknowledging their complaint and advise the Secretary had been contacted in order to remind plot holders to be mindful of local residents when lighting fires and reiterate the rules of what can be burnt. \nFoxby Hill Allotments – Threats \nWrite to the complainant advising that if they receive any threats of violence or vandalism to contact the Police and then report to the Town Council with a crime number. \nLove Lane Allotments – Abusive behaviour \nMembers thoroughly discussed the several complaints received from an individual plot holder\, as it is an ongoing issue Committee decided to write to the 4 plot holders involved advising that any confrontations\, verbal abuse\, vandalism and complaints must stop immediately otherwise the Council will have no other choice but to allocate alternative plots on different sites or termination of the tenancy agreement. \nMeeting concluded at 8.30pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-comittee-19-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211013T190000
DTEND;TZID=Europe/London:20211013T210000
DTSTAMP:20211223T100106Z
CREATED:20210903T104537Z
LAST-MODIFIED:20211223T100106Z
UID:27022-1634151600-1634158800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 13.10.2021
DESCRIPTION:AGENDA - Personnel Committee - Wednesday 13 October 2021 - PUBLIC\nCouncil committee meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 13 October 2021 at 7.00pm\n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Tim Davies \nCouncillor Pat O’Connor \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 8 September 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 8 September 2021 be confirmed and signed as a correct record. \n4. 2022 / 2023 BUDGET (Paper B) \nThe Budget was discussed. Members will look at costing for the next meeting. \n5. EXTRA STATUTORY DAYS  \nCommittee considered allocation of the two NJC days which would see the office closed on Friday 24 December 2021 and Friday 31 December 2021. \nRESOLVED to agree the extra statutory days and the office being closed on Friday 24 December 2021 and Friday 31 December 2021\, additionally Members agreed that the Office closes at noon on Thursday 23rd December. \n6. EXCLUSION OF PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next six items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n 7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \n Committee noted the report. \n8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \n9. STAFF APPRAISALS (Paper E) \nAppraisals were noted and members agreed that they were very positive. \nCouncillor Boles highlighted that some operatives are becoming increasingly skilled and experienced\, and this should be considered as part of the Re-assessment of Structures. \n10. ADMIN SUPPORT OFFICER POST \nRESOLVED to defer until the next meeting. \nCouncillor Schofield will be arranging meetings with Office Staff and Officer and Senior Grounds Operative and Officer to solicit their views and details of workload etc\, which will inform the Re-assessment of Structures. \n11. COUNCIL / STAFF PAY REVIEW (Paper F) \nIt was noted the title for this item is Council Review. Staff Pay Review would be a separate agenda item should it be under discussion. \nMembers thanked Councillor O’Connor and Councillor Schofield for the work put into their document to be considered during the Re-assessment of Structures. \nCouncillor Schofield reminded members that paper F was never intended to be an official document. It has not been to Full Council for ratification\, so members need to give this due regard but not to act upon it in any formal capacity. \nCouncillor Woolley and Councillor O’Connor will be meeting to discuss the findings of Councillor O’Connor’s review into the views of members\, user groups and\, outside agencies\, upon its completion. \n12. STAFFING REQUESTS (Paper G \n Members agreed that the Re-assessment of Structures would include viable options for rewarding additional workload. \nThis being the case staff who have made requests will be able to resubmit them once a structure is in place. \nThe meeting concluded at 8.43pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-13-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211012T190000
DTEND;TZID=Europe/London:20211012T210000
DTSTAMP:20211223T100011Z
CREATED:20210903T104453Z
LAST-MODIFIED:20211223T100011Z
UID:27021-1634065200-1634072400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 12.10.2021
DESCRIPTION:AGENDA - Property & Services Committee - Tuesday 12 October 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 12th October 2021 at 7.00pm \nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Matt Boles (ex-officio – arrived at 7.02pm) \nCouncillor Dennis Dannatt \nCouncillor Keith Panter \nCouncillor James Plastow \nIn Attendance:                        \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Richard Craig – ex officio \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 11 August 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 14 September 2021 be confirmed and signed as a correct record. \nNote: Councillor Matt Boles arrived at 7.02pm \n4. ALLOTMENTS ISSUES (Paper B) \nCommittee discussed items within the report thoroughly. \nRESOLVED that the Operations Manager seek further advice from the HSE and a report be brought to the next available meeting of the Property & Services Committee. \nMembers discussed the allotment request to keep ducks. \nRESOLVED to refuse granting permission to keep ducks. \nCouncillor Dannatt requested clarification as to why allotment complaints were being directed to the Finance & Strategy meeting. Councillors Boles and Key identified that it was in accordance with the complaints policy. \n5. MARSHALLS MAIN PAVILLION BOILER  \nThe Operations Manager gave the committee an update in the absence of the acting Town Clerk. The committee noted that Gary Reevell at WLDC would be asking an expert to assess the efficiency and current demand of the boiler at the Marshalls facility. \n6. RICHMOND PARK WINTER OPENING TIMES \nMembers discussed the issues surrounding gate locking \nRESOLVED to lock all gates on Richmond Park from the 1 November 2021 at 4pm Mondays-Thursdays and to lock the vehicle access gate only on a Friday at 4pm as to only allow pedestrian access over the weekends. \n7. PLAY AREA INSPECTIONS (Paper C) \nRESOLVED to defer this item to the Finance & Strategy Committee meeting to be held on Tuesday the 16 November 2021. \n8. REMEMBRANCE SUNDAY (Paper D) \nMembers noted the update. \nRESOLVED not to provide refreshments at this year’s event. \n9. CHRISTMAS LIGHTS SWITCH ON  \nThe committee received an update form Councillor Boles on plans so far and noted that it would be an item on the next Finance & Strategy Committee meeting agenda. \n10. SHOP CHRISTMAS TREE SCHEME \nMembers discussed the tree scheme. \nRESOLVED to not continue to offer the scheme\, but to offer the shops the opportunity to own a tree outright for a small donation. \n11. GAINSBOROUGH IN BLOOM \nNote: Councillor Key left the meeting at 8.03pm. Councillor Plastow sat in as Chair in Councillor Key’s absence. \nMembers discussed the agenda item. \nNote: Councillor Key re-joined the meeting at 8.04pm. \nRESOLVED: to contact Gainsborough in Bloom to discuss their plans and ask how the Council can assist. \nNote: Councillor Dannatt left the meeting at 8.07pm. \n12. 2022/2023 BUDGET \nCommittee noted the need to consider budgets. \n13. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nNote: Councillor Dannatt re-joined the meeting at 8.10pm. \n14. GENERAL CEMETERY RESURFACING \nMembers discussed the quote with input from the Operations Manager. \nRESOLVED to ask the Operations Manager to obtain an additional quote from one of the companies to ensure that quotations are comparative and to submit to the Full Council Meeting in November. \nThe meeting closed at 8.29pm \n  \n  \n  \n. \n 
URL:https://gainsborough-tc.gov.uk/meeting/propert-and-services-committee-12-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211006T190000
DTEND;TZID=Europe/London:20211006T210000
DTSTAMP:20211223T095721Z
CREATED:20210903T104346Z
LAST-MODIFIED:20211223T095721Z
UID:27020-1633546800-1633554000@gainsborough-tc.gov.uk
SUMMARY:Full Council - 06.10.2021
DESCRIPTION:AGENDA - Full Council - Wednesday 6 October 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 6 October 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Matt Boles \nCouncillor Caroline Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Keith Panter \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Sally Loates \nCouncillor Denise Schofield \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B & C) \n Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED to defer to next meeting due to a missing recorded vote identified by Councillor David Dobbie. \ni. Meeting of Council held on Wednesday 1 September 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 1 September 2021 be approved and signed as a correct record. \nii. Meeting of Council held on Wednesday 15 September 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 15 September 2021 be approved and signed as a correct record. \nNote: Councillor Key abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper D) \nRESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper E) \nRESOLVED to NOTE the report from the Deputy Town Clerk. \n7. RAGE WEBSITE \nCouncil noted the recommendation made by Planning Committee on Wednesday 25 August 2021: \nRECOMMEND TO FULL COUNCIL to create a budget of £125 for the hosting and maintenance of the RAGE website. \nCouncil considered creating a budget of £125 for the hosting and maintenance of the RAGE website. \nRESOLVED to create a budget of £125 for the hosting and maintenance of the RAGE website. \n8. CEMETERY BURIAL SOFTWARE \nCouncil noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRECOMMEND TO FULL COUNCIL that Officers investigate if the Council signed up to agreement that stated data extract would be charged\, also query the quotation cost. Following that agree that up to £4\,625 be taken from General Reserves for the data extract. \nCouncil considered increasing the cemetery software budget by £4\,625 from General Reserves. \nRESOLVED increase the cemetery software budget by up to £4\,625 from General Reserves. \n9. QUEENS DIAMOND JUBILEE WORKING GROUP (Paper F) \n Council noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRESOLVED to rework the Armed Forces Day remit and RECOMMEND TO FULL COUNCIL to adopt as part of the Structure and Functions\, reallocated current Armed Forces Day budgets to a Queens Jubilee event budget and appoint Members to the working group. \nCouncil considered adopting the Queens Jubilee event remit\, appoint Members to the working group and reallocating the current Armed Forces Day budget to a Queens Jubilee event budget. \nRESOLVED to: – \n1) adopt the Queens Jubilee event remit \n2) reallocate the Armed Forces & Community Day 2020&21 earmarked reserve of £3\,082 and Armed Forces & Community Day 2022 budget of £3\,000 to the Queens Jubilee event \n3) appoint Councillors C Davies\, T Davies\, Lambie and Panter to the working group \n10. CHRISTMAS LIGHTS SCHEME (Paper G) \nCouncil noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRECOMMEND TO FULL COUNCIL to accept Option 1 from Blachere. \nCouncil considered accepting the quotation received from Blachere. \nRESOLVED to accept the quotation from Blachere for a new Christmas lighting scheme. \n11. COMMITTEE VACANCIES \nCouncil considered making appointments to vacancies on committees \n\nX2 Planning Committee\nX1 Property & Services Committee\nX2 Roses Sports Ground Steering Group\n\nRESOLVED to appoint Councillor Key to the Planning Committee. \nRESOLVED that Members are not currently needed as part of a Roses Sports Ground Steering Group. \n12. EXTERNAL AUDIT (Paper H) \n Council NOTED the outcome of the external audit for the 2020-2021 financial year and to consider any matters arising. \n Meeting concluded at 7.50pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-06-10-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211005T180000
DTEND;TZID=Europe/London:20211005T190000
DTSTAMP:20230116T125928Z
CREATED:20210923T104346Z
LAST-MODIFIED:20230116T125928Z
UID:27068-1633456800-1633460400@gainsborough-tc.gov.uk
SUMMARY:Annual Town Meeting - 05.10.2021
DESCRIPTION:NOTICE IS GIVEN THAT THE GAINSBOROUGH ANNUAL TOWN PUBLIC MEETING \nMinutes - Tuesday 05 October 2021\nwill be held on TUESDAY 5th OCTOBER 2021 at 6.00pm in the All Saints Parish Church\, 66 Church St\, Gainsborough DN21 2JS. \nRefreshments will be available   \n AGENDA  \n\nWelcome by the Town Mayor\nReceive Minutes of the 2019 Annual Town Meeting\nMatters arising from the Minutes\nTown Mayor’s Report – Councillor Richard Craig\nNeighbourhood Plan\nLCC Highways – Cllr C Perraton-Williams\nUpdates from:\n\n\nLocal Policing Team\nNorth Notts and Lincs Community Rail Partnership\n\n8.        OPEN FORUM – the opportunity for the community to raise issues   \nCouncillor Richard Craig – Town Mayor of Gainsborough \n Guests are politely asked to wear face masks on site when not seated* and use hand sanitizer upon entry. *Exemptions apply.
URL:https://gainsborough-tc.gov.uk/meeting/annual-town-meeting-05-10-2021/
LOCATION:All Saints Church\, Gainsborough
CATEGORIES:Annual Town Meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211001T110000
DTEND;TZID=Europe/London:20211001T130000
DTSTAMP:20211102T144238Z
CREATED:20210927T115617Z
LAST-MODIFIED:20211102T144238Z
UID:27080-1633086000-1633093200@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Finance & Strategy Meeting 01.10.2021
DESCRIPTION:AGENDA - Extraordinary Finance and Strategy Committee - Friday 1 October 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of the Finance & Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Gainsborough on Friday 1st October 2021 at 11.00am.\n Present: \nCouncillor Matthew Boles (Chairman) \nCouncillor Pat O’Connor \nCouncillor Richard Craig \nCouncillor Paul Key \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Denise Schofield \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. CHRISTMAS LIGHT SWITCH ON (Paper A) \nCouncillor Key explained that he had made contact with a video production company and that there were options for filming a Christmas carol concert at local Schools and the filming of the Gainsborough Christmas light switch on within paper A. \nMembers considered paper A in detail. \nRESOLVED that: – Councillor Boles make contact with the Headteacher of Parish School and obtain contact details for all schools in Gainsborough and surrounding villages. To then contact the schools via email and ask if they wish to take part in a filmed Christmas Carol concert\, it is asked that a response is made by any interested schools by Friday 8th October 2021. \nMeeting concluded at 11.33am
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-finance-strategy-meeting-01-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210928T190000
DTEND;TZID=Europe/London:20210928T210000
DTSTAMP:20211021T133011Z
CREATED:20210903T104257Z
LAST-MODIFIED:20211021T133011Z
UID:27019-1632855600-1632862800@gainsborough-tc.gov.uk
SUMMARY:Planning Committee - 28.09.2021
DESCRIPTION:AGENDA - Planning Committee - Tuesday 28 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMeeting was inquorate. \n 
URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-28-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210921T190000
DTEND;TZID=Europe/London:20210921T210000
DTSTAMP:20211102T144218Z
CREATED:20210903T104205Z
LAST-MODIFIED:20211102T144218Z
UID:27018-1632250800-1632258000@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - 21.09.2021
DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 21 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 21 September 2021 at 7.00pm\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Paul Key \nCouncillor James Plastow \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Denise Schofield \nCouncillor David Dobbie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \nNote: Councillor Boles arrived at the meeting at 7:01pm \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Finance and Strategy Committee held Wednesday 18 August 2021 \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Wednesday 18 August 2021 be confirmed and signed as a correct record. \nNote: Councillors Boles and Plastow abstained from the above resolution. \nNote: Councillor Boles took over as Chairman. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 16 September 2021\nii. Cashbook Summary (including due and unpaid transactions) for 16 September 2021\niii.    Budget Comparison Report (including due and unpaid transactions) for 16 September 2021 \nRESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 16 September 2021\nCashbook Summary (including due and unpaid transactions) for 16 September 2021\nBudget Comparison Report (including due and unpaid transactions) for 16 September 2021\n\n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 August 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 August 2021. \n 6. ROSES SPORTS GROUND (Paper F) \nCommittee considered outline plans for an extension to the pavilion at Roses sports ground. \nA clause in the WLDC/GTC lease 3.17.2 states not to make any application under the Planning Acts without the previous consent of the Landlord. \nMembers were advised that a meeting with Gainsborough Trinity Foundation and WLDC had been called for Wednesday 25 September and the Deputy Clerk and Acting Town Clerk had been invited. Members requested that Councillor Velan be invited as well as he had previously attended meetings\, then reassess the Town Council make up of attendance at the next Full Council meeting. \nRESOLVED to consent to Gainsborough Trinity Foundation submitting plans for an extension at Roses Sports Ground. \n 7. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n8. RICHMOND HOUSE CONSERVATORY (Paper G) \nCommittee considered the email received from WLDC regarding the sum of the quotations received. \nRESOLVED to defer the issue until the position of WLDC & LCC budgets are clarified\, then reassess the situation. \n9. CEMETERY BURIAL SOFTWARE (Paper H) \nCommittee considered approving a quotation received to extract data from the current software to the new software. Members were advised that Officers were unaware the data extract was chargeable. \nRESOLVED to RECOMMEND TO FULL COUNCIL that Officers investigate if the Council signed up to agreement that stated data extract would be charged\, also query the quotation cost. Following that agree that up to £4\,625 be taken from General Reserves for the data extract. \n 10. QUEENS DIAMOND JUBLIEE WORKING GROUP \nCommittee considered scope of Working Group as requested by Full Council on 1 September 2021. \nRESOLVED to rework the Armed Forces Day remit and RECOMMEND TO FULL COUNCIL to adopt as part of the Structure and Functions\, reallocated current Armed Forces Day budgets to a Queens Jubilee event budget and appoint Members to the working group. \n11. CHRISTMAS LIGHTS SWITCH ON \nCommittee considered holding a “Traditional” Christmas lights switch on event\, to include a carol service\, food stalls\, Schools\, Salvation Army etc as requested by Property and Services Committee on 14 September 2021. \nIssues were raised regarding the staff resources to organise such an event with limited time. \nIt was suggested if a virtual event could take place. \nRESOLVED that Members investigate if digital companies could record school choirs and the salvation army performing and produce an online event. Members were given 7-10 days to investigate\, if need be an extraordinary meeting would be called. \n12. CHRISTMAS LIGHTS SCHEME (Paper I) \nCommittee considered quotations received for a new Christmas lighting scheme as requested by Property and Services Committee on 14 September 2021. \nRESOLVED to RECOMMEND TO FULL COUNCIL to accept Option 1 from Blachere. \n Meeting concluded at 8.23pm \n  
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210915T190000
DTEND;TZID=Europe/London:20210915T210000
DTSTAMP:20211021T133750Z
CREATED:20210910T132131Z
LAST-MODIFIED:20211021T133750Z
UID:27048-1631732400-1631739600@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council - 15.09.2021
DESCRIPTION:Extraordinary Council Agenda - 15.09.2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 15 September 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sally Loates \nCouncillor Liam Muggridge \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Paul Key \nCouncillor James Ward \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. URGENT PERSONNEL MATTERS (Paper A) \nNote: The two members of staff and Councillor O’Connor left the meeting at 7:02pm. \nNote: Councillor Woolley asked Councillor Schofield to take the minutes for the remainder of the meeting. \nCouncillor Woolley conveyed the details of an urgent matter that had arisen at the Personnel Committee meeting on 9th September and requested the support of the Full Council in moving the matter forward. \nThe matter was discussed and clarifications were made and questions answered by the Personnel Committee. \nMembers considered paper A in detail. \nRESOLVED that: – \n\nThe content of the report is noted\,\nThe recommendation and financial sum per Officer from HR is approved and to be awarded\,\nA pay review takes place to ensure the Officers are being paid the expected salary for their qualifications and experience. The Council should also make provision for any such future occurrence.\nthe Personnel committee can deal with any future claims from staff who present evidence of undertaking new responsibilities / activities\n\nNote: Councillor Dobbie abstained from voting on the above resolution. \nMeeting concluded at 7.37 pm. \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-15-09-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210914T190000
DTEND;TZID=Europe/London:20210914T210000
DTSTAMP:20211027T094821Z
CREATED:20210903T104049Z
LAST-MODIFIED:20211027T094821Z
UID:27017-1631646000-1631653200@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 14.09.2021
DESCRIPTION:AGENDA - Property & Services Committee - Tuesday 14 September 2021 PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 14th September 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Keith Panter \nCouncillor James Plastow \nIn Attendance:                        \nSean Alcock                           Operations Manager \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor James Ward \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 11 August 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 11 August 2021 be confirmed and signed as a correct record. \nNote: Councillor Plastow abstained from voting on the above resolution. \n4. ALLOTMENTS ISSUES (Paper B) \n Councillor Plastow enquired about item 3.2 in the report\, the Operations Manager advised that an update would be given at the next meeting by the RFO. \nCouncillor Key made comment regarding item 3.5 of the allotment report and asked that future breach letters be tailored to the individual plot/holder rather than the current generic format. \nCommittee NOTED the update in relation to Town Council managed allotments. \n5. CORONAVIRUS RECOVERY GRANT (Paper C) \nCommittee considered the application received from Stepping Stone Theatre for mental health. \nRESOLVED to award the full amount of £1\,000.00 to Stepping Stone Theatre as applied for. \nNote: Councillor Plastow declared a personal interest regarding the agenda item and abstained from voting. \n 6. CEMETERY POLICIES (Paper D) \nCommittee considered the approval of further amendments to the Guidance Notes on Practices and Regulations following the creation of a natural burial area. \nCouncillor Key questioned if the area was suitable and what maintenance and security arrangements were in place. The Operations Manager advised that the area was in close proximity to existing burial sections and as the area was to become a natural place for burial maintenance would be carried out infrequently and only access pathways would be maintained regularly. \nRESOLVED to adopt the amended Guidance Notes on Practices and Regulations. \n7. GENERAL CEMETERY WATER LEAK (Paper E) \nCommittee considered the inspection survey. \nRESOLVED to ask Croft Drainage to carry out a second day of inspections as previously resolved and to bring back findings and costs to the Committee as soon as they were completed. \n8. RICHMOND PARK DRAINAGE (Paper F) \nCommittee considered the inspection survey. \nRESOLVED to ask the Operations Manager to speak with WLDC and establish if they were given rights to connect to the surface water drains running through Richmond Park by Severn Trent Water. Also speak with Severn Trent as a contingency regarding being allowed access to the surface water drains. \nRESOLVED to ask Croft Drainage to carry out cleaning and checking of existing pipework as specified in the indicative costs section of the Richmond Park Play Area Drainage Report at a cost of £978.00. \nCommittee asked that both of the resolved items are to run in tandem with one another. \n9. GENERAL CEMETERY EXTENSION \nCommittee considered a verbal update from the Operations Manager. The Committee were advised that a formal “in principle” agreement was never put in place regarding the proposed development of land attached to the North-Western perimeter of the General Cemetery. The Operations Manager read an email which he had received from the Team Manager of the Property & Assets department at WLDC\, the email advised that a Stage 1 Business case would be put together and this would be heard at the next meeting of the Land & Property Group Board to be held on 22nd September 2021. \nThe Committee were extremely concerned that monies had been spent carrying out surveys and assessments without a formal agreement in place with the landowner. \nRESOLVED that the Acting Town Clerk investigates what went wrong and why regarding initial land transfer agreements and to put findings in a report to a full Council meeting. \n10. REMEMBRANCE SUNDAY (Paper G) \nCommittee considered the schedule for Remembrance Sunday. \nCouncillor Dannatt proposed that Gainsborough Town Council does not provide refreshments on Remembrance Sunday to deter people from gathering for prolonged periods\, seconded by Councillor Plastow (Councillors Key and Panter voted against the proposal). \nCouncillor Key proposed that Gainsborough Town Council do explore the possibility of providing refreshments on Remembrance Sunday\, seconded by Councillor Panter. (Councillors Dannatt and Plastow voted against the proposal) Councillor Key had the casting vote as Chairman of the Committee and the proposal was passed. \nRESOLVED to investigate costs for soup\, bread rolls and refreshments and to approach the Old Hall with regards to serving. It was also asked that as a contingency the John Robinson Memorial Church were contacted with regards to availability and possible use of their facilities on the day. \n11. CHRISTMAS LIGHTS SWITCH ON \nCommittee noted that Marshalls Yard would not be having a Christmas light switch on event this year but that they are planning to hold a Christmas market on 11th and 12th December in the Market Place. \nCommittee discussed the item thoroughly and proposed that an agenda item be put to the next meeting of the Finance & Strategy Committee on Tuesday 21st September 2021 regarding the possibility of holding a “Traditional” Christmas event\, the Committee envisaged that this would include a carol service\, food stalls\, Schools\, Salvation Army etc. \nThe Committee asked that John Foreman be approached as soon as possible regarding his availability and any costs to provide PA services for the event and that any information be relayed to the Finance & Strategy Committee on Tuesday 21st September 2021. \n 12. EXCLUSION OF THE PRESS AND PUBLIC \nCouncillor Plastow proposed\, and Councillor Dannatt seconded to go in to closed session. \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n13. MILLENIUM CLOCK (Paper I) \nCommittee considered the quotation received for clock repairs following damage. \nRESOLVED to ask Smith of Derby to carry out repair work to the Millennium Clock as per their proposal provided at paper H of the agenda. \nCouncillor Plastow proposed that the meeting be extended beyond 9.00pm\, seconded by Councillor Key. \nUnanimously agreed to extend the meeting. \n14. CHRISTMAS LIGHTS SCHEME (Paper J) \nCommittee considered quotations received for a new Christmas lighting scheme and discussed the item thoroughly. \nRESOLVED to RECOMMEND the item to the next meeting of the Finance & Strategy Committee on Tuesday 21st September 2021 and ask that they consider all Christmas Light Scheme proposals provided. \nThe meeting closed at 9.20pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210908T190000
DTEND;TZID=Europe/London:20210908T210000
DTSTAMP:20211027T094731Z
CREATED:20210903T103944Z
LAST-MODIFIED:20211027T094731Z
UID:27016-1631127600-1631134800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 08.09.2021
DESCRIPTION:AGENDA - Personnel Committee - Wednesday 8 September 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 8 September 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig – ex officio \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nCouncillor O’Connor declared a personal interest in agenda item 8 as he wrote the report. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Thursday 15 July 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Thursday 15 July 2021 be confirmed and signed as a correct record. \nNote: Councillor Panter abstained from voting on the above resolution. \n4. HEALTH AND SAFETY POLICY (Paper B) \nCommittee considered the reviewed Health and Safety policy. \nRESOLVED to approve the reviewed Health and Safety policy. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \n Committee received and noted an update on the Grounds Maintenance team\, recruitment and current staff member probation. \nRESOLVED that; – \n\nCouncillors Boles and Panter would be available for the probation reviews\nCouncillors Boles and T Davies would be available for shortlisting and interviews for the Grounds Maintenance Operative position\, with Councillors Schofield and Woolley as reserves.\n\n7. ADMIN SUPPORT OFFICER POST \nCommittee discussed the benefits of early appointment of a full time Admin Support Officer. \nThe Committee noted the current Admin Support Officer was no longer imminently leaving\, so didn’t feel it was appropriate to appoint to the post early. \nCommittee considered potentially changing the current Admin Support Officer role\, title and salary. \nRESOLVED that: – \n\nCouncillor Boles would consult with HR to confirm if Council could change the job description / title and salary of the current Admin Support Officer\nCouncillor Woolley to speak with the current Admin Support Officer to see if she would be happy with a change in job description\nLook into potentially recruiting a part time Admin Support Officer\n\n8. COUNCIL REVIEW (Paper D) \nCommittee considered the report from Councillor O’Connor. \nHaving discussed the document and noted it\, the Committee thanked Councillor O’Connor for his time and thoroughness in providing the Council with a comprehensive working document. \n9. STAFFING REQUESTS (Papers E & F) \nCommittee considered requests received from two employees \nThe Committee discussed the requests. It was unanimously agreed that the additional work undertaken in the absence of the Clerk was sincerely appreciated and the staff requests be duly considered. Having taken advice from HR it was agreed to take the matter to Full Council for consideration. \nThe meeting concluded at 8.36pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-08-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
END:VEVENT
END:VCALENDAR