BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.18.2//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20200329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20201025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20220414T190000 DTEND;TZID=Europe/London:20220414T210000 DTSTAMP:20220526T105950Z CREATED:20211228T223748Z LAST-MODIFIED:20220526T105950Z UID:27339-1649962800-1649970000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/04/2022-04-14-Public-Papers.pdf \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Property & Services Committee meeting 14 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\nKeith Panter\n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC) remotely\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: Two Members of the public\n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/58\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie and Velan had given their apologies. \nThe committee resolved to approve the personal reasons for absence provided for Cllr Lambie due to the unusual circumstances and reasons given.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/59\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nN/a\n \nLocalism Act 2011\, s31. \n\n\nP&S22/60\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nN/A\n \nLocalism Act 2011\, s33. \n\n\nP&S22/61\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe committee  resolved to exclude public and press for items P&S22/67\,68\,70\,71 and 76 for the recommended reasons and item 76 due to personal nature (Data Protection) of the item and to moved them to the end of the meeting for discussion.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/62\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 March 2022.\nThe committee resolved to sign the the minutes of the meeting 10 March 2022 as a true record of that meeting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/63\nTo note the clerk’s report on items concerning this committee and decide opening procedures for Richmond Park. \nPaper B\nThe committee noted the report. \nThe committee resolved to trial locking the vehicular gate in the evenings and at weekends when staff leave the premises and to lock the toilets when grounds staff leave during the week but keep them open at weekends.\nOM to inform Ground Staff\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/64\na)            To consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. (deferred from previous meeting) \nb)            To consider Grant application from Friends of the Kings Theatre and Community Venue for £1\,000. \nPaper C\na)    The committee unanimously resolved to approve the Lincoln and Lindsey Blind Society (charity number 1132353)  grant application for £500. \n  \nb)    The committee unanimously resolved to approve the Friends of the Kings Theatre and Community Venue  grant application for £1\,000. \n \nRFO to pay.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/65\nTo receive verbal update on the purchase of councillor devices.\nThe committee received and noted a verbal update on the purchase of councillor devices.\nTC to continue liaising with F5 re costings.\nN/A\n\n\nP&S22/66\nTo note  a report on a recent break in at Marshalls. \nPaper D\nThe committee noted a report on the recent break in at Marshalls Sports Ground.\nTC continue liaising with insurance.\nN/A\n\n\nP&S22/67\na)            To receive a report from WLDC Team Manager Property & Assets and consider any work to be carried out resulting from it.. \nb)            To authorise payment for repair and maintenance work to be carried out on heating system/boiler room as identified in report. \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper E\na)    The committee noted the report. \nb)    The committee noted the quotations received and delegated the decision as to which contractor to use to the Operations Manager and authorised the payment for the work up to £1872.42 excl. VAT from the repair and maintenance budget.\nOM to instruct contractor. \nRFO to raise PO\nLocalism Act 2011 s. 1-8\n\n\nP&S22/68\nTo consider booking requests for the sports fields\, determine fees payable and agree outline terms and conditions so contracts can be drawn up. \na)            Fun Fair at Levellings May 2022 \nb)            Caravans at Marshalls February 2023 \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper F\nThe committee resolved to approve both bookings. \n  \na)    The Fun Fair to be charged at £1\,000 for the duration of the fair with a £1\,000 returnable damage deposit. \nb)    For the caravan club to be charged £400 for their booking at Marshalls Sports Ground.\nTC to write to Fun Fair with terms and conditions. \nASO to liaise with caravan club and confirm booking. \nTC to draw up terms and conditions of field hire within the discussed perimeters. \nLocalism Act 2011 s. 1-8\n\n\nP&S22/69\nTo note an update on the FCC grant application for Levellings.\nThe Council noted that new quotes are required.\nTC to obtain updated quotes and refresh the application.\n \n\n\nP&S22/70\nTo consider and decide on an allotments action plan to progress allotment work until June/July Decision deferred from previous meeting. (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nThe committee resolved to adopt the allotments action plan with minor amendments.\nTC to progress plan.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/71\nTo consider various applications to keep animals on allotments. \na)            Request to continue to keep two ducks until the end of their natural life on Love lane allotments. \nb)            Request for a 15ft x 8ft pigeon coop on North Warren \n(Exclusion of public and press recommended due to the potentially personal nature of the request) \nPaper H\nThe committee resolved to \na)    Permit the keeping of ducks by the plot holder due to the particular circumstances for the natural life span of these particular ducks. No new ducks would be permitted. \nb)    Not grant permission for a 15ft by 8fy pigeon coop on the allotment as grant this in combination with already existing housing for a requested 50 chickens would make adequate cultivation of the plot to 75% in keeping with the tenancy agreement impossible. \n \nTC to write\nN/A\n\n\n \n \nCllr Plastow left the meeting at 20.45\n \n \n\n\nP&S22/72\nTo receive and consider allotment secretary nominations and agree  date and time for elections if applicable. Closing date for applications 08 April. \nPaper I\nOnly three nominations had been received by the deadline There was one nomination each for Foxby Hill\, Love Lane and North Warren. There were no nominations for the other two sites. \nThe Committee resolved to accept the nominations received and  that the nominees be deemed elected unopposed.\nTC to write and congratulate and thank the candidates and publicise result.\nN/A\n\n\nP&S22/73\nTo consider arrangements for Christmas. \na)            Position of Christmas tree and projector \nb)            Lights “switch on” date to determine date for lights installation to book. \nc)             Re-use or disposal of old Christmas lights. \nd)            Planning “lights” event working in partnership with local schools and WLDC \nPaper J\nThe Committee \na)    Resolved that both the Christmas tree and the projector should remain in the town centre. \nThe committee recommended that a Christmas Working Group be formed to discuss proposals for positioning of the Christmas Tree and the projector with Terms of Reference to be considered at the next Full Council Meeting.  The Working Group should consist of at least three members of the Town Council and aim to appoint at least two members of the public with voting rights. \nb)    Resolved that the light switch on event be Friday 18 November 2022. All Christmas Lights should be installed ready for the event by 18 November. \nc)    Recommended that The Christmas Working Group once constituted should discuss and propose options for the re-use of the old Christmas lights. \nd)    Recommended that the Christmas Working Group discuss and consider a “lights” event working in partnership with local schools and WLDC. \n \nTC to draft terms of Reference to next meeting \nTC to liaise with WLDC and Blachere \n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/74\nTo note a report on alternative options for the aviary. \nPaper K\nThe committee resolved for an updated report to go full council for a future meeting\nTC to update report once additional information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/75\nTo consider reviving the Citizen of the Year Award. \nPaper L\nThe committee resolved  to revive the Citizen of the Year Award.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/76\nTo receive questions from a member of the public and consider what the answer would be. \nPaper M\nThe committee concluded that a “final warning” can only ever be a final warning to a given offence. \nFinal warnings should be time limited and removed from file after expiry. \nThe council or committee will investigate and decide on a case by case basis.\nTC to report to full Council.\n \n\n\nP&S22/77\nTo receive any items for notification to be included on a future agenda – for information only\n \n \nN/A\n\n\nP&S22/78\nTo note the date and time of the next Property and Services committee likely to be wk/c 9 May 2022 at 19.00 with exact date and venue to be determined at Full Council 04 May 2022.\nThe committee noted that the next committee meeting date would likely be in the second week of May with the exact date and venue to be determined at Full Council 04 May 2022\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.32. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220413T190000 DTEND;TZID=Europe/London:20220413T210000 DTSTAMP:20220411T143717Z CREATED:20211228T231115Z LAST-MODIFIED:20220411T143717Z UID:27347-1649876400-1649883600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Agenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nPlease note that this meeting has been postponed until May 2022. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220406T190000 DTEND;TZID=Europe/London:20220406T210000 DTSTAMP:20220526T105557Z CREATED:20211228T221847Z LAST-MODIFIED:20220526T105557Z UID:27333-1649271600-1649278800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-04-06 FC Papers as sent Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \nMinutes of the Full Council meeting 06 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\n \n \nJames Plastow\n \n\n\n \nDavid Dobbie\n \n \n \n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n\n\n \n \nPat O’Connor\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \nTim Davies\n \nDenise Schofield\nBaptiste Velan\n\n\nRichard Craig\nChris Lambie\nKeith Panter\nAaron Taylor\nKenneth Woolley\n\n\nCaz Davies\nSally Loates\nLiam Muggeridge\n \n \n\n\n\nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n \n \n\n\n\nAlso present: 5 members of the public.\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum \nA member of the public queried what the Council’s thought’s were on the meaning of a final warning and what should happen to somebody who had broken the terms and conditions six times. \n  \nA member of the public expressed his disappointment that not all councillors had been available at the last Annual Town Meeting. \nThey also expressed their disappointment that there was no Armed Forces day organised.\nThe council send the question to P&S committee for consideration and reply. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nThe Council noted the comments and it was pointed out that Armed Forces day was an item on the agenda for decision.\nTC to add to P&S agenda.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/058\nTo note apologies for absence.\nCllrs Craig\, Loates\, Woolley\, Schofield\, C Davies\, T Davies\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC22/059\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nFC22/060\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nFC22/061\nTo receive and note the Town Clerk’s report (for information only) \n \nThe council noted the Clerk’s report.\nTC to re-circulate the slides of the planning training delivered 24 February.\nN/A\n\n\nFC22/062\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThere were none.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC22/063\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 02 March 2022 \n \nSubject to a correction that Cllr Musonda had not been present\, the Council resolved  to sign the minutes of the meeting 02 March 2022 as true record of that meeting.\nASO to publish approved minutes\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/064\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Property and Services Committee 10 March 2022 \nPaper C – Finance and Strategy Committee\, 16 March 2022 \nPaper D – Planning Committee\, 23 March 2022 \nPaper E – Personnel Committee\, 30 March 2022 \n \nThe Council noted the draft minutes of the committees.\n \nLocal Government Act 1972\, s 112  \n\n\nFC22/065\nTo receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to adopt the new Local Government Association Code of Conduct in its entirety. \nPaper F \n \nThe Council Resolved to adopt the new Local Government Association Code of Conduct in its entirety\nTC  to send hardcopy to each councillor. \nAll councillors  to sign and return the confirmation of receipt and re-affirmation the Declaration of Acceptance of Office under the new Code.\nLocalism Act 2011\, s. 27\n\n\nFC22/066\nTo consider adopting the Vision Statement as compiled at the visioning meeting 19 February and decide on the final wording of the Vision Statement itself. \nPager G\nThe council resolved to adopt  the 2nd version of the vision statement. Subject to the second and fourth item of the mission statement to merged into one statement the Council resolved to adopt the mission statement.\nFC to publish online\n \n\n\nFC22/067\nTo review the 2019 Rolling Project Plan and consider which items can be removed from the plan and what may need adding. \nPaper H\nThe Council resolved to defer the item to the Finance and Strategy Committee for detailed consideration and debate.\n \n \n\n\nFC22/068\nTo receive correspondence relating to Armed Forces Day and consider a motion by Cllr K Panter: \nProposal: That a working group be set up to organise the 2023 Armed Forces day Event and to delegate the drafting and approval of suitable Terms of Reference to the Finance and Strategy Committee. \nPaper I\nThe Council resolved to support an Armed Forces Day Working Group. The group would be a community group of volunteers. Three members of the council\, Cllrs Panter\, Key\, and Plastow volunteered to be part of the group and report back to the Property and Services Committee.\n \n \n\n\nFC22/069\nTo consider supporting requests for Lincolnshire County Council Highways department action: \na)    A bus shelter at the Foxby Lane end of Park Fields Road \nb)    Request for residents only parking on Acland Street \nc)    To move a bus shelter at Ropery Road so a driveway can be created. \nPaper J \nCllr Boles declared a personal interest in item FC22/069b) as a governor of a nearby school. \n  \nThe Council resolved: \na)    To support the request for a bus shelter at the Foxby Lane end of Park Fields Road \nb)    To support for residents only parking on Acland Street \nc)    To refer the member of the public to their land lord ACIS in the first instance.\nASO to write to ward councillor Young requesting his support for item b) \nCllr Boles to support item a) \nTC  to write to members of the public. \n \nLocalism Act 2011\, s.1-8\n\n\nFC22/070\nTo consider appointing to vacancies on committees \na)            One vacancy Finance and Strategy Committee \nb)            One vacancy Property and Services Committee. \n \nThe Council resolved to appoint Cllr Musonda to both the Finance and Strategy Committee and the Property and Services Committee. \n  \nCllr Dobbie left the meeting at 20.34\nTC to amend meeting groups.\nN/A\n\n\nFC22/071\nTo agree a sum to be spent on plants and decorations (flag\, bunting) for  the Platinum Jubilee celebrations in early June to decorate Richmond House and Park and possibly Marshalls. \nPaper K\nThe Council resolved to earmark  £3\,000 from the 2021/22 budget for the purchase of plants and bunting and a jubilee flag for the Platinum Jubilee celebrations in early June to decorate Richmond House and Park.\nTC to purchase bunting etc.\nN/A\n\n\nFC22/072\nTo review the “Protocol for the Death of a Senior Figure” and consider the role the town council\, and the town’s mayor should play. \nPaper L\nThe Council resolved  re-adopt its existing policy and procedure with a few minor changes as recommended.\nTC to liaise with WLDC.\n \n\n\nFC22/073\nTo note the correspondence previously circulated by email – for information only. \nPaper M\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC22/074\nTo note the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.52 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220330T190000 DTEND;TZID=Europe/London:20220330T210000 DTSTAMP:20220526T104823Z CREATED:20211228T231029Z LAST-MODIFIED:20220526T104823Z UID:27346-1648666800-1648674000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-03-30 -PS public Papers\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 30 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPat O’Connor (Chairman)\nDenise Schofield (vice chairman)\n\n\nRichard Craig\n \n \n\n\nTim Davies\nKeith Panter\nBaptiste Velan\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nSally Loates\n \n\n\n \n \nKenneth Wooley\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC22/028\nTo note apologies for absence.\nCllrs Boles\, Loates and Woolley\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC22/029\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nPC22/030\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPC22/031\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee RESOLVED to exclude public and press for items 034 due to it being a personnel issue..\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/032\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 09 February 2022\nThe Committee RESOLVED to sign the minutes of the meeting 09 February 2022 as a true record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/033\nTo consider the purchase of HR software to facilitate more time efficient HR management. \nPaper B \n \nCllr Velan had sourced free software supplied by NatWest Bank. \n  \nThe committee RESOLVED to trial this and asked the clerk to report back at a future meeting.\nTC to set up trial\nLocal Government Act 1972\, s.112\n\n\nPC22/034\nTo receive a report from the external HR consultant contracted to review the post gradings for the grounds maintenance team\, the cleaner/caretaker positions and the Admin Support Assistant Role and determine staff pay in accordance with delegated powers (Structures and Functions 7.14).\nThe committee ascertained that the allocated staffing budget would suffice to accommodate the increased staffing costs. \nThe committee RESOLVED to re-grade staff pay as recommended in the report. \n \nTC to inform staff and produce notes for personnel files. \nRFO to amend payroll records.\nLocal Government Act 1972\, s.112\n\n\nPC22/035\nTo note 2021-22 National Salary Award \nPaper D\nThe committee noted the National Salary Award and the need for backdated pay.\nRFO to amend payroll details.\nLocal Government Act 1972\, s.112\n\n\nPC22/036\nTo consider weekend cemetery working \nPaper E \n \nThe Committee RESOLVED to limit weekend interments to between the hours of 10.00 and 12.00 noon on a Saturday from April and staff to be paid 2 hours of overtime for each weekend interment.\nRFO to implement in payroll. \n  \nTC to investigate overtime payments for office staff.\nLocal Government Act 1972\, s.112\n\n\nPC22/037\nTo consider office working arrangements \nPaper F \n \nThe Committee RESOLVED to continue with current “common sense approach” arrangements until a full risk assessment has been carried out following mitigating measures.\nTC to research access options such as intercom\, electric doors etc within the limitations of the listed building status and bring to a future meeting.\n \n\n\nPC22/038\nTo receive update of recent recruitment for a Grounds Maintenance Operative and Cleaning Operative/Caretaker\, consider when and how to re-advertise and delegate a shortlisting/interview committee with delegated powers to appoint a suitable candidate for each post. \nPaper G\nThe Committee RESOLVED to re-advertise the current job vacancies at the new grades. \nThe Committee RESOLVED to delegate the appointment decision to the interview panel. \nThe Committee appointed Cllrs Davies and Schofield to the interview panel. The panel would also have line manager representation.\nTC to re-advertise posts at new scales and oversee the recruitment process.\nLocal Government Act 1972\, s.112\n\n\nPC22/039\nTo note the Annual HR Compliance Survey and consider any further action required. \nPaper H\nThe Committee noted the report and concluded that no further action was required at this time as recommendations had already been implemented.\n \nLocal Government Act 1972\, s.112\n\n\nPC22/040\nTo consider and adopt the Council’s Wellbeing Policy as recommended by the Council’s HR consultant. \nPaper I\nThe Committee RESOLVED to adopt the Wellbeing Policy. \nIt was noted that a similar policy should be available for councillors.\nTC to look into Wellbeing policy for members. \nTC to implement policy and ASO to publish.\nLocal Government Act 1972\, s.112\n\n\nPC22/041\nTo consider and adopt the Council’s Parental Bereavement Leave Policy as recommended by the Council’s HR consultant. \nPaper J\nThe Committee RESOLVED to adopt the Parental Bereavement Leave Policy.\nTC to implement policy and ASO to publish.\nLocal Government Act 1972\, s.112\n\n\nPC22/042\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Staff rewards or appreciation \n·      Working through change training\nTC to research add to agenda\nN/A\n\n\nPC22/043\nTo note the date and time of the next Personnel Committee Meeting scheduled for 13 April 2022 at 19.00.\nThe Committee noted the date and time of the next Personnel Committee Meeting as scheduled for 13 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.42. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220323T190000 DTEND;TZID=Europe/London:20220323T210000 DTSTAMP:20220429T110907Z CREATED:20211228T231325Z LAST-MODIFIED:20220429T110907Z UID:27348-1648062000-1648069200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [441.59 KB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 23 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nPaul Key\nKeith Panter\n\n\n \n \nJames Plastow\n\n\nDavid Dobbie (Chairman)\n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\n \n\n\nRichard Craig\nLiam Muggeridge\nDenise Schofield\n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n \n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL22/026\nTo note apologies for absence.\nCllrs Boles\, Craig and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL22/027\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL22/028\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL22/029\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 23 February 2022 \n \nThe Committee resolved to sign the minutes of the meeting 23 February 2022 as a true record of that meeting. \n  \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL22/030\nTo consider planning applications received. \n  \nApplication Ref No: 144377 (22/2/22\, 28 days) \nProposal: Planning application for the erection of a drive thru carwash in a car park. \nLocation: Land at KFC Roseway\, Gainsborough.\nThe Committee resolved to object to the application as it is located around two conservation areas Britannia Conservation Area and Gainsborough Town Conservation Area. \n  \nPolicy LP25: The Historic Environment and Policy LP38: Protecting Gainsborough’s Setting and Character of the Central Lincolnshire Local Plan state the effect on listed buildings and conservation areas need to be considered which we feel is not the case. \n  \nGainsborough NPP 18 Protecting and Enhancing Heritage Assets states the need to demonstrate that the scheme preserves or enhances the Conservation Area \n  \nCommittee also raise concerns over the traffic generation\, vehicular access and highway safety. \n  \nCllr Dobbie abstained from voting. \n \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n \nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL22/031\nTo consider planning applications received. \n  \nApplication Ref No: 144378 (22/2/22\, 28 days) \nProposal: Advertisement consent to display 3no. illuminated fascia signs. \nLocation: Land at KFC Roseway\, Gainsborough. \n \nThe Committee resolved to object to the application as it is located around two conservation areas Britannia Conservation Area and Gainsborough Town Conservation Area. \n  \nPolicy LP25: The Historic Environment and Policy LP38: Protecting Gainsborough’s Setting and Character of the Central Lincolnshire Local Plan state the effect on listed buildings and conservation areas need to be considered which we feel is not the case. \n  \nGainsborough NPP 18 Protecting and Enhancing Heritage Assets states the need to demonstrate that the scheme preserves or enhances the Conservation Area \n  \nCommittee also raise concerns over the traffic generation\, vehicular access and highway safety. \n  \nCllr Dobbie abstained from voting. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/032\nTo consider planning applications received. \n  \nApplication Ref No: 144435 (2/3/22\, 28 days) \nProposal: Planning application to extend dropped kerb. \nLocation: 14 Oak Tree Avenue\, Gainsborough. \n \nThe Committee resolved they supported the application to improve traffic flow in the area. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/033\nTo consider planning application received. \n  \nApplication Ref No: 144549 (15/3/22\, 28 days) \nProposal: Planning application for part change of use from store room (use class B8) to 1no. studio flat (use class C3) \nLocation: Store Rear Of\, Morton Stores 1 Crooked Billet Street Morton Gainsborough \n \nThe Committee agreed not to submit a response. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/034\nTo note decision notices received since last meeting. \n \nNone received.\nN/A\n \n\n\nPL22/035\nTo consider street naming requests received (if there are any). \n \nNone received.\nN/A\n  \n  \n \n\n\nPL22/036\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/037\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/038\nTo consider invitation to participate in the Central Lincolnshire Local Plan Review – Proposed Submission Local Plan. This consultation is open from 16 Mar 2022 at 17:00 to 9 May 2022 at 23:59. \nPaper B \n \nThe Committee resolved to defer the item in order for Members to thoroughly read the review.\nInclude on April agenda.\n \n\n\nPL22/039\nTo consider Assets of Community Value \n \nThe Committee resolved to contact WLDC to find out the process and any cost involve in resubmitting the 7 previously listed Asset of Community Value and to query including the ridgeway from Civil War Memorial to Bluebell Woods to the assets. \n \nDC/RFO to contact WLDC\n \n\n\nPL22/040\nTo receive any items for notification to be included on a future agenda – for information only \n \nCllr Dobbie ask the DT to contact WLDC to see if Town Councillors could join the WLDC Councillor planning training on 13th and 20th April.\nN/A\nN/A\n\n\nPL22/041\nTo note the date and time of the next Planning committee is scheduled for 27 April 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 19.46 \nSigned as a true record of the Meeting: _______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/planning-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220316T190000 DTEND;TZID=Europe/London:20220316T210000 DTSTAMP:20220429T110629Z CREATED:20211228T223927Z LAST-MODIFIED:20220429T110629Z UID:27341-1647457200-1647464400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [2.20 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Finance & Strategy Committee meeting 16 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nDavid Dobbie – arrived at 7.25pm\nJames Plastow\n\n\nRichard Craig\nPaul Key\n \n\n\n \n \nBaptiste Velan\n\n\n\n  \nCouncillors Absent \n\n\n\n \nChris Lambie\nDenise Schofield\n\n\nTim Davies\n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/027\nTo note apologies for absence.\nCllrs Davies had given their apologies. The Chairman advised that Cllr Schofield had resigned from the Committee. He thanked Cllr Schofield for her time on the committee.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFS22/028\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS22/029\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS22/030\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 16 February 2022 \n \nThe Committee resolved to sign the minutes of the meeting 16 February 2022 as a true record of that meeting. \n  \nCouncillor Craig abstained from voting. \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS22/031\nTo receive and consider the following financial reports: \n  \nPaper B Unpaid Expenditure \nTransactions for 11 March 2022 \n  \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 March 2022 \n  \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 March 2022 \n \nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 11 March 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 11 March 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 11 March 2022 \n  \n \nDTC/RFO to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/032\nTo approve and resolve to sign the monthly bank reconciliation for 28 February 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 28 February 2022. \n \nN/A\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/033\nTo review the council’s assets register and identify items for disposal. \nPaper F \n \nThe Committee deferred a decision to the next meeting as some part of the register had not printed properly.\nTC to add to agenda\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/034\nTo note a report on potential Year End outcomes. – report to be tabled \n \nThe committee noted  potential year end outcome.\nN/A\n \n\n\nCouncillor Dobbie arrived at the meeting at 7.20pm \n \n\n\nFS22/035\nTo consider identifying council assets to be mapped in What3Words and sharing the location codes where appropriate (PADs\, First Aid boxes). \nPaper G \n \nThe Clerk assured members that What3Words could not be used to track the whereabouts of council vehicles and thereby members of staff. \nThe committee RESOLVED to start logging the physical position of assets using What3Words.\nTC to instruct staff and ensure relevant training given for inspection/assets software etc.\n \n\n\nFS22/036\nTo review the council’s risk register as recommended by the council’s internal auditor. \nPaper H \n \nThe Committee deferred a decision to the next meeting.\nTC to add to next meeting’s agenda.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/037\nTo review the internal controls in place and consider changes \nPaper I \n \nThe committee noted the controls as included in the report and did not consider any changes for the current financial year. From the coming financial year councillors would restart quarterly inspection of accounts.\nCllr Dobbie volunteered to inspect accounts from June. RFO to arrange relevant appointment.\nThe Accounts and Audit Regulations 2015\, s. 3\n\n\nFS22/038\nTo review the format of Management Reports presented to this and other committees as well as full council and consider how to improve their transparency. \nPaper J \n \nThe Committee deferred a decision to the next meeting.\nRFO to present committee with three alternative formats that can be produced straight off the finance software.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/039\nTo review the set up of the accounting record in the finance software in time for the new financial year to facilitate any changes to the reporting. \nPaper K \n \nThe Committee deferred a decision to a later meeting.\nTC to add to a future agenda.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/040\nTo receive a verbal update on outstanding debtors \n \nThe committee noted the verbal update.\nRFO to arrange meeting with Cllr Boles\nThe Accounts and Audit Regulations 2015\, s. 4\n\n\nFS22/041\nTo consider and decide the Town Clerk’s access rights to the Council’s cards and accounts in line with financial regs. \nPaper L \n \nThe Committee deferred a decision to the next meeting.\nTC to add to next meeting’s agenda.\n \n\n\nFS22/042\nTo receive the new LGA Code of Conduct recommended for adoption by West Lindsey District Council and consider recommending it for adoption by Full Council. \nPaper M \n \nThe Committee recommends to Full Council to adopt the LGA Code of Conduct\nTC to add to Full Council Agenda.\nLocalism Act 2011\, s27\n\n\nFS22/043\nTo nominate councillor(s) to work with the clerk to review the extend to which the requirements for LCAS Quality have been met and identify action needed to meet the required standard.\nThe Committee asked the Clerk to circulate the criteria to all members and ask for volunteers.\nTC to compile checklist and circulate.\n \n\n\n \nCommittee resolved to exclude public and press.\n \n \n \n\n\nFS22/044\nTo decide on a suitable contractor to carry out the grass cutting as specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23– (Deferred from FC22/049) \nPaper N \n  \nExclusion of Public and Press recommended due to time sensitive commercial sensitivity.\nThe Committee RESOLVED to appoint Glendale Managed Services LTD to carry out the grass cutting . specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23\nTC to request relevant paperwork and place order. RFO to produce purchase order.\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h\n\n\nFS22/045\nTo receive any items for notification to be included on a future agenda – for information only. \n \n1.    Assets Register \n2.    Risk Register – new format \n3.    Account Access Rights \n4.    Management Reports \n5.    Review Action Plan and Strategy to achieve \n6.    IT Provision Strategy\nTC to research and add to agenda.\nN/A\n\n\nFS22/046\nTo note the date and time of the next Finance and Strategy committee is scheduled for 20 April 2022 at 19.00.\nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 20.40 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220310T190000 DTEND;TZID=Europe/London:20220310T210000 DTSTAMP:20220616T130231Z CREATED:20211228T223347Z LAST-MODIFIED:20220616T130231Z UID:27338-1646938800-1646946000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-03-02 Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee meeting 10 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \n \nKeith Panter\n\n\nRichard Craig\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\nAlso present: Three Members of the public\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/42\nTo note apologies for absence.\nApologies had been received from Cllrs Craig\, Panter and Velan.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/43\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nP&S22/44\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none\n \nLocalism Act 2011\, s33. \n\n\nP&S22/45\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe committee RESOLVED to exclude public and pressfor items 052-054 on the grounds of legal priviledge and data protection of personal details.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/46\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 February 2022.\nThe committee RESOLVED to sign the minutes of the meeting 10/02/2022 as a correct record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/47\nTo receive quotations for Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments. \nPaper B\nThe committee RESOLVED to purchase Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments.\nDTC/RFO to place order.\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/48\nTo consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. \nPaper C\nDecision deferred until figures received as to how many Gainsborough residents would benefit.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/49\nTo receive a verbal report from a delegation of members who visited Love Lane and to consider a request received for fencing and decide on an operational way to consider such applications in future making member visits unnecessary. (deferred from previous meeting P&S22/35) \nPaper D\nThe committee RESOLVED to give permission for the erection of a “fence” since this structure constitute a plant support rather than a formal border fence. \nNo decision made on operational approval of future applications.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/50\nTo consider Grant application from R.E.A.C.H  for £358 \nPaper E\nDecision deferred until information received whether other funding applications had been successful. Committee agreed to fund any shortfall.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/51\nTo consider water charges for Spital Hill and Foxby Hill Allotments \nPaper F\nThe committee RESOLVED to charge the same amount as in previous years namely £15 and £5 respectively and adjust payments in following years once own data on water cost was available. \nA recorded vote had been requested by Cllr Key: \nVotes in favour: Cllrs Boles\, Dannatt and Plastow \nVotes against: Cllr Key \nNo abstentions.\nRFO to calculate exact usage for 2022-23 year and make the necessary adjustment for future billing.\nLocalism Act 2011 s. 1-8\n\n\n \nPublic and Press excluded for following 3 items.\n \n \n \n\n\nP&S22/52\nTo consider and decide on an allotments action plan to progress allotment work until June/July (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nDecision deferred. Councillors felt they needed more time to consider the plan.\nAll Committee members to submit their comments on the plan prior to the next meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/53\nTo consider action to be taken in connection with the pond on Love Lane allotments.  (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper H\nThe committee RESOLVED to adopt the action plan as presented.\nBto implement actin plan\, produce risk assessments and order purchase of relevant equipment. Cllrs Pladstow and Dannatt volunteered to witness procedures.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/54\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal update from the clerk.\nTC to write reply with requested details reminding enquirr of proper procedure for enquiries.\nLocalism Act 2011 s. 1-8\n\n\n \n \nCommittee resolved to re-admit the public.\n \n \n\n\nP&S22/55\nTo receive an update by the Town Clerk on actions undertaken.\nDeferred to next meeting.\n \nN/A\n\n\nP&S22/56\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n·         Citizen of the Year \n·         Christmas (Marshalls Yard and West Lindsey involvement \n·         Situating of projector. \n·         Re-use of old Christmas lights \n \nTC to add to agenda\nN/A\n\n\nP&S22/57\nTo note the date and time of the next Property and Services committee is scheduled for 14 April 2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee scheduled for 14 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.08. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220302T190000 DTEND;TZID=Europe/London:20220302T210000 DTSTAMP:20220429T110301Z CREATED:20211228T221807Z LAST-MODIFIED:20220429T110301Z UID:27332-1646247600-1646254800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-03-02 FC Public papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \nMinutes of the Full Council meeting 02 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles\nTim Davies\n\n\nJames Plastow\n\n\n\n\nDavid Dobbie\n\n\nDenise Schofield\n\n\n\nDennis Dannatt\nPaul Key\n\n\nAaron Taylor\n\n\n\nCaz Davies\nChris Lambie\nPat O’Connor\nKeith Panter\n\n\n\n\n\n  \nCouncillors Absent \n\n\n\n\n\nSally Loates\n\n\n\n\nRichard Craig (Chairman)\n\nLiam Muggeridge\n\nBaptiste Velan\n\n\n\n\n\n\nKenneth Woolley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\nAlso present: One member of the public. \n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n \nA member of the public who had been looking after the birds in the aviary spoke about loss of birds over the past few years and the need to take urgent action to prevent any further problems. Birds had been spooked by people banging on the aviary causing them to panic and fly into the walls in the dark.\n \nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/041\nTo note apologies for absence.\nThe council noted apologies received from Cllrs Schofield\, Musonda\, Muggeridge\, Velan. \nCllr Dobbie has informed the Clerk that he has been appointed to the WLDC Planning Committee which takes place at the same time as the Full Council meetings and that he “will always attend the higher-level meeting”.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFC22/042\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nFC22/043\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nFC22/044\nTo receive and note the Town Clerk’s report (for information only) \n \nThe council noted the Town Clerk’s report.\n \nN/A\n\n\nFC22/045\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe Council RESOLVED to exclude public and press on items 048 and 049. Item 048 being a personnel issue and item 049 due to commercial sensitivity.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC22/046\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 02 February 2022 \n \nThe Council RESOLVED to sign the minutes of the meeting 0 February 2022 as a true record of the meeting.\nASO to publish online.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/047\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Personnel Committee\, 9 February 2022 \nPaper C – Property and Services Committee 10 February 2022 \nPaper D – Finance and Strategy Committee\, 16 February 2022 \nPaper E – Planning Committee\, 23 February 2022\nThe Council noted the draft minutes of \na)    Personnel Committee\, 9 February 2022 \nb)    Property and Services Committee 10 February 2022 \nc)    Finance and Strategy Committee\, 16 February 2022 \nd)    Planning Committee\, 23 February 2022 \n \n \nLocal Government Act 1972\, s 112  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\nFC22/048\nTo receive the recommendation of the Personnel Committee and resolve to transfer the Town Clerk to the permanent establishment. \nPaper F\nThe Council RESOLVED to transfer the Town Clerk to the permanent establishment having completed her probationary period.\nTC to draft letter to go on personnel file.\nLocal Government Act 1972\, Sch 12\, p14 (1)+(3).  \n\n\nFC22/049\nTo decide on a suitable contractor to carry out the grass cutting as specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23 \nPaper G – Quotations to be tabled \nExclusion of Public and Press recommended due to time sensitive commercial sensitivity.\nThe Council RESOLVED to delegate a decision to the Finance and Strategy Committee\, by which time any missing paperwork would have been received.\nTC to take to Finance and Strategy Agenda\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h\n\n\nFC22/050\nTo receive a presentation from Co-Op volunteers delivered in person to Property and Services Committee on a proposed project in Gainsborough Cemetery and decide whether or not the proposed work may go ahead. (Deferred from P&S) \nPaper H\nThe Council RESOLVED to approve for \nthe work of the volunteers to go ahead. \nAny support by council staff would be \ndiscussed and agreed by the Operations \nManager.\nTC to inform Co-Op \nrepresentatives. OM to liaise \nabout any work to be \nundertaken by council staff.\nLocalism Act 2011\, s.1-8\n\n\nFC22/051\nTo receive a brief report on the aviary in Richmond Park and decide on action to be taken \nPaper I\nThe Council RESOLVED to temporarily re- house the birds whilst a permanent solution is sought as advised by the volunteer. The Clerk was asked to compile a feasibility study to move the aviary to a quieter location and explore other \nalternatives.\nTC to arrange re-homing of birds with help of the volunteer and conduct feasibility study.\nN/A\n\n\nFC22/052\nTo consider and decide \na)    Whether to follow the invitation to join The Queen’s Platinum Jubilee Beacon Trail at potentially no cost to the Council. \nb)    Whether to refurbish and use the Jubilee Beacon near the Leisure Centre \nPaper J – further information to be tabled.\na)    The Council RESOLVED to follow the invitation to join the Queen’s Platinum Jubilee Beacon Trail. \nb)    The Council deferred a decision to a later meeting awaiting clarification if the beacon is town or district council property.\nTC to inform WLDC about participation on the trail and seek clarification regarding ownership\nLocalism Act 2011\, s.1-8\n\n\nFC22/053\nTo note the Richmond House a progress report on Richmond House Fire Safety. \nPaper K – further information to be tabled\nThe Council noted  the report.\n \nN/A\n\n\nFC22/054\nTo agree a date for Richmond House Day of Action \nTo be tabled\nThe Council asked for the Town Clerk to contact all members to establish a suitable date.\nTC to contact councillors to establish a suitable date.\nN/A\n\n\nFC22/055\nTo consider a request from WLDC to supply a letter of comfort regarding easement at Roses sports ground. \nPaper M \n \nThe Council RESOLVED to note the request and instructed the Town Clerk to send a letter of consent.\nTC to sent letter of consent.\nLocalism Act 2011\, s.1-8\n\n\nFC22/056\nTo note the correspondence previously circulated by email – for information only. \nPaper O \n \n The Council  noted  the correspondence previously circulated.\n \nN/A\n\n\nFC22/057\nTo note the date and time of the next Full Council Meeting scheduled for 04 April 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 04 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220223T190000 DTEND;TZID=Europe/London:20220223T210000 DTSTAMP:20220429T105810Z CREATED:20211228T231502Z LAST-MODIFIED:20220429T105810Z UID:27349-1645642800-1645650000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:AGENDA - Planning Committee - Wednesday 23 February 2022\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 23 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nPaul Key\nKeith Panter\n\n\n \n \nJames Plastow\n\n\nDavid Dobbie (Chairman)\n \nDenise Schofield\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\n \n\n\nRichard Craig\nLiam Muggeridge\n \n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n \n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL22/013\nTo note apologies for absence.\nCllrs Boles and Craig had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL22/014\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL22/015\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL22/016\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 26 January 2022 \n \nThe Committee resolved to sign the minutes of the meeting 26 January 2022 as a true record of that meeting. \n  \nCouncillor Schofield abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL22/017\nTo consider planning applications received. \n  \nApplication Ref No: 144350 (4/2/22\, 28 days) \nProposal: Request for scoping opinion for the Gainsborough Southern SUE development. \nLocation: Foxby Lane Gainsborough\nThe Committee resolved they support the comments from Lincolnshire Police and suggest a borderline between the houses and wood and possibly a ditch as was produced with the Marlow Road development against the Eight Acre Wood. The Committee also have concerns that the development needs a drainage system to with stand all its needs. \n  \n  \n  \n  \n \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n \nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL22/018\nTo consider planning applications received. \n  \nApplication Ref No: 144363 (11/2/22\, 28 days) \nProposal: Advertisement consent for replacement of 2no. 48-sheet poster displays with 1no. illuminated 48-sheet D-Poster display. \nLocation: Advertising site at corner of New Street and North Street\, Gainsborough \n \nCouncillor Schofield proposed to support the application\, seconded by Councillor Panter. \n  \nCouncillor Key proposed an amendment to object to the application on the grounds of where it is sited on the main road and cause for traffic safety\, seconded by Councillor Plastow. \n  \nAmendment votes – 2 for\, 2 against\, 1 abstained. \n  \nOriginal proposal votes – 2 for\, 2 against\, 1 abstained. \n  \nCouncillor Dobbie used his casting vote to vote for the original proposal. \n  \nThe Committee resolved they had no objections to the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/019\nTo consider planning applications received. \n  \nApplication Ref No: 144344 (17/2/22\, 28 days) \nProposal: Outline planning permission to erect 1no. dormer bungalow – all matters reserved. \nLocation: Land adjacent Peartree Paddock\, Bankside\, Lea Road\, Gainsborough \n \nThe Committee resolved they had no objections to the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/020\nTo note decision notices received since last meeting. \n \nNone received.\nN/A\n \n\n\nPL22/021\nTo consider street naming requests received (if there are any). \nPaper B – Thonock Vale (The Avenue)\, Gainsborough (up to 13 names required) \nPaper C – WLDC restrictions on naming streets \nPaper D – Ideas from Cllrs Dobbie & Schofield \n \nThe Committee resolved to propose the following names to the developer of Thonock Vale. \nViking (main road) \nTrelleborg \nJutes \nWulfings \nReamas \nGeats \nHousecarl \nThane \nSt Edmund \nBlaataand \nSt Brice \nRoskilde \nAlthing \n \nDTC/RFO to send response to Beal Homes.\n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\nPL22/022\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/023\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/024\nTo receive any items for notification to be included on a future agenda – for information only \n \nCouncillor Dobbie requested that Community Assets be put on the next agenda\, to look at re-establishing current assets and look at potential new assets.\nN/A\nN/A\n\n\nPL22/025\nTo note the date and time of the next Planning committee is scheduled for 23 March 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 20.06 \nSigned as a true record of the Meeting: _______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220216T190000 DTEND;TZID=Europe/London:20220216T210000 DTSTAMP:20220429T105839Z CREATED:20211228T224037Z LAST-MODIFIED:20220429T105839Z UID:27342-1645038000-1645045200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-02-16 Public Papers F&S \nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee meeting 16 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nDavid Dobbie\nJames Plastow\n\n\n\nPaul Key\n\n\n\nTim Davies\n\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles (Chairman)\nChris Lambie\nDenise Schofield\n\n\nRichard Craig\n\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/012\nTo note apologies for absence.\nCllrs Boles\, Craig\, Schofield and Velan had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFS22/013\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nCllr Key declared a personal interest in agenda item FS22/018 as he resides in a house that is linked to a garage space.\nN/A\nLocalism Act 2011\, s31.\n\n\nFS22/014\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFS22/015\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 19 January 2022 \n \nThe Committee resolved to sign the minutes of the meeting 19 January 2022 as a true record of that meeting. \n  \nCouncillor Key abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFS22/023\nTo consider a motion by Cllr Key: \nI request that that G T C   look into supplying a device for any Councillor that wants one which installed and maintained by the Council’s IT provider F 5. \nLincolnshire County Council and West Lindsey District Council both supply such a device to their Councillors. \nPaper J \n \nThe Committee resolved to ask Officers to obtain quotes for devices and security of differing levels\, and review at a future meeting.\nTC to obtain quotations for devices and support from F5 or separate provider..\nData Protection Act 2018\n\n\nCouncillor Dobbie arrived at the meeting at 7.13pm \n \n\n\nFS22/016\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 11 February 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 February 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 February 2022 \n \nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 11 February 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 11 February 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 11 February 2022 \n  \nCouncillor Dobbie abstained from voting. \n \nDTC/RFO to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/017\nTo approve and resolve to sign the monthly bank reconciliation for 31 January 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 31 January 2022. \n  \nCouncillor Dobbie abstained from voting. \n \nN/A\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/018\nTo consider and approve fees & charges for sports and burial grounds for 2022/23\, and allotments for 2023/24. \nPaper F \n \nThe Committee resolved to approve the proposed cemetery fees for 2022/23\, representing a 5% increase on the previous year figures. \n  \nCouncillor Key abstained from voting. \n  \nThe Committee resolved to approve the proposed sports ground fees for 2022/23 representing a 5% increase on the previous year figures.. \n  \nThe Committee resolved to approve the proposed garage space fees for 2023/24 representing a 5% increase on the previous year figures. \n  \nThe Committee resolved to approve the allotment fees for 2023/24 at £30 per standard size plot (approx. 250m2) equivalent to £0.12 per square meter. \n \nDTC/RFO to produce new fees and charges sheets and ASO to publish on the website. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nTC to inform allotment holders of price increase giving 12 months’ notice.\nLocalism Act 2011\, ss. 1-8\n\n\nFS22/019\nTo receive and consider report of outstanding debtors \nPaper G\nThe Committee resolved to instruct the Council solicitor to advise the lease is in breach and the debts need to be cleared.\nTC to contact the solicitor to write a letter to the debtor.\nThe Accounts and Audit Regulations 2015\, s. 4 \n \n\n\nCouncillor Key left the meeting at 7.47pm \n \n\n\nFS22/020\nTo consider opening additional bank accounts and in order to reduce potential risk to the council. \nPaper H \n \nThe Committee resolved to defer the item until April Full Council in order to receive suggestions of what and how many new bank accounts.\nReport to Full Council on options for additional bank accounts.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/021\nTo review the council’s assets register and identify items for disposal. \nPaper I \n \nDefer until the next meeting due to documents not being prepared yet.\nDTC/RFO to have documents prepared for the next meeting.\nThe Accounts and Audit Regulations 2015\, s. 3 b) \n \n\n\nFS22/022\nTo review the council’s risk register as recommended by the council’s internal auditor. \nTabled \n \nDefer until the next meeting due to documents not being prepared yet.\nDTC/RFO to have documents prepared for the next meeting.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/024\nTo consider and adopt the Council’s Publication Scheme. \nPaper K \n \nThe Committee resolved to adopt the Publication Scheme.\nASO to publish on the website.\n\n\n\nFS22/025\nTo receive any items for notification to be included on a future agenda – for information only. \n \nDeferred items from the meeting.\nN/A\nN/A\n\n\nFS22/026\nTo note the date and time of the next Finance and Strategy committee is scheduled for 16 March 2022 at 19.00.\nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 19.59 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220210T190000 DTEND;TZID=Europe/London:20220210T210000 DTSTAMP:20220429T105901Z CREATED:20211228T223315Z LAST-MODIFIED:20220429T105901Z UID:27337-1644519600-1644526800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-02-10 Public Papers P&S \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Property & Services Committee meeting 10 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n\n\n\n\n\nDennis Dannatt\n\nBaptiste Velan\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n\nKeith Panter\n\n\nRichard Craig\nChris Lambie\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \nAlso present: Three Members of Lincolnshire Co-Op \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nP&S22/020\nTo note apologies for absence. \n \nThe committee noted apologies from Cllrs \nBoles\, Craig\, and Panter\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S22/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nP&S22/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe committee resolved to exclude public and press for items P&S 22/033-039.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/024\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 13 January 2022.\nThe committee resolved to sign the minutes of the meeting 13 January 2022 as a true record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/025\nTo receive a presentation from Co-Op volunteers on a proposed project in Gainsborough Cemetery and decide whether or not the proposed work may go ahead.\nThe committee received the presentation and decided to defer to Full Council.\nTC to obtain additional information and add to Full Council Agenda.\nN/A\n\n\nP&S22/026\nTo receive a brief in person report on the aviary in Richmond Park and decide on action to be taken\nUnfortunately\, there was no in person report. A written report was read out by the clerk. The committee received the presentation and decided to defer to Full Council.\nTC to obtain additional information and add to Full Council Agenda.\nN/A\n\n\nP&S22/027\nTo consider accepting the provision of street furniture (notice boards\, planters signage etc.) from the WLDC Welcome Back Fund. -Information previously circulated.\nThe committee resolved to accept the provision of street furniture at no cost to the council.\nTC to inform WLDC officer.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/028\nTo receive updated quotations for existing cemetery and allotments software and authorise associated payments. \nPaper B\nThe committee resolved to authorise the expenditure for cemetery and allotments software.\nDTC/RFO to raise PO and pay invoices.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/029\nTo consider an application by the Rotary Club to use Richmond Park and Richmond House facilities for summer events as in previous years. \nPaper C \n \nCllr Velan declared a non-pecuniary interest as a member of the Rotary Club. \n  \nThe committee resolved to permit the Rotary Club to utilise the grounds of Richmond House and the public toilets for events but not any parts of the main building or any outbuildings. \nCllr Velan confirmed the dates as 05 June and 10 September 2022.\nTC to write and inform.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/030\nTo consider adding an online application for allotments to the website. \n \nThe committee resolved to approve the adding of an online application form to the website.\nTC to initiate.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/031\nTo consider a drains report on Richmond Park and decide what further action to take. \nPaper D\nThe committee resolved to approve the drainage work as recommended to prevent further damage at a cost of approximately £2\,000.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/032\nTo consider the current “key deposit” for the hire of council premises and re-name it as a damage deposit or similar. (verbal report)\nThe committee resolved to approve a returnable key and damage deposit to be taken for all bookings.\nASO to update website and paperwork. All damage to fixtures and fittings to be reported after use.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/033\nTo consider initial quotes received for the installation of water supply to allotment sites and whether to progress the project (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper E \n \nThe committee considered the quotes received and decided to not proceed. \nThe committee resolved to defer for until the September meeting. \nAllotment holders to be encouraged to harvest rainwater.\nTC and Grounds Team to investigate further.\nLocalism Act 2011 s. 1-8\n\n\nCllr Velan leaves at 20.37. meeting remains quorate.\n\n\nP&S22/034\nTo consider initial quotes received for the clearance of ditches at the Marshalls Sports Ground site and whether to progress the project. (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper F\nThe committee noted the potential cost as indicated by the quote received and asked for further quotes to be obtained.\nTC to investigate and obtain additional quotes and take to future meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/035\nTo consider a request received for fencing and decide on an operational way to consider such applications in future. (Exclusion of public and press recommended due to the potentially personal nature of the request) \nPaper G\nA working group of 3 committee members would make a recognisance visit in the near future and report back to the committee. The Clerk reminded members that they were not to make any promises or decisions on behalf of the council.\nCllr Key to contact allotment holder personally known to him and arrange a meeting. The working group to report back at next meeting.\nLocalism Act 2011 s. 1-8\n\n\nThe committee resolved to agree an extension past 21.00 to complete the business on the agenda. \n\n\nP&S22/036\nTo consider the Richmond House Fire Risk Assessment report undertaken by an independent assessor and identify mitigating action to be carried out. (Exclusion of public and press recommended due to time sensitive commercial sensibility) Paper H\nThe committee recommended that a working group of volunteers be formed to undertake some of mitigating action identified by the Fire Risk Report. \nRisk to be reassessed following mitigation.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/037\nTo consider the Richmond House condition report undertaken by an independent assessor and identify mitigating action to be carried out. (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper I\nThe committee resolved for Town Clerk to carry out mitigation work for first priority issues as identified and initiate works demanding immediate attention\nTC to contact conservation officer. and take appropriate steps.  \nLocalism Act 2011 s. 1-8\n\n\nP&S22/038\nTo receive a verbal update on a recent Allotments visit (Exclusion of public and press recommended)\nThe committee received a verbal update and noted that a report from WLDC was expected. Investigations continue.\nTC email WLDC to remind.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/039\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal report.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/040\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshals heating and hot water system \n·         Allotments Pond \n· \n \n·         Marshals heating and hot water system \n·         Allotments Pond \n·         Deferred items\nTC\nN/A\n\n\nP&S22/04\nTo note the date and time of the next Property and Services committee is scheduled for 10 March2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee is scheduled for 10 March2022 at 19.00\nTC\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.25. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220209T190000 DTEND;TZID=Europe/London:20220209T210000 DTSTAMP:20220429T105920Z CREATED:20211228T230944Z LAST-MODIFIED:20220429T105920Z UID:27345-1644433200-1644440400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:  \nAgenda & meeting papers can be accessed in the PDF pack above when available. \nMinutes of the Personnel Committee meeting 09 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nSally Loates\nDenise Schofield (vice chairman)\n\n\nRichard Craig\n\n\n\n\nTim Davies\n\nKenneth Wooley\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nPat O’Connor (Chairman)\nBaptiste Velan\n\n\n\nKeith Panter\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPC22/013\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, O’Connor\, Panter and Velan\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nPC22/014\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPC22/015\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPC22/016\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/017\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 12 January 2022 \n \nThe committee resolved to approve the minutes of the Personnel Committee Meeting 12 January 2022 and sign these as a true record of that meeting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/018\nTo agree the members of the shortlisting panel for the two current vacancies and dates for virtual shortlisting meetings and face to face interviews.\nThe committee nominated Cllrs Schofield and Woolley to be on the shortlisting and interview panels.\nTC to prepare shortlisting and interview meetings 25 February and 01 March. \n \nLocal Government Act 1972\, s.112\n\n\nPC22/019\nTo consider the purchase of HR software to facilitate more time efficient HR management. \nPaper B\nThe committee deferred to a future meeting.\nNone\nLocal Government Act 1972\, s.112\n\n\nPC22/020\nTo consider progressing the re-evaluation of post grading for the grounds maintenance team\, the cleaner/caretaker positions and the Admin Support Assistant Role and approve any potential expenditure. \nPaper C \n \nThe committee resolved to appoint a sector specific HR consultant to carry out the regrading for the grounds maintenance team\, the cleaner/caretaker positions and the Admin Support Assistant Role and approved the cost of approximately £500.\nTC to make the necessary arrangements and facilitate the process.\nLocal Government Act 1972\, s.112\n\n\nPC22/021\nTo receive the sickness absence and holiday report and consider any potential action required. \n(Exclusion of Public and Press recommended due to personal nature of report.) \nPaper D \n \nThe committee resolved to require all staff to book leave in every quarter throughout the year.\nTC to write to staff and draft a policy for the next meeting.\nLocal Government Act 1972\, s.112\n\n\nPC22/022\nTo receive and note the most recent staff appraisals and consider any action resulting from these. \n(Exclusion of Public and Press recommended due to personal nature of report.) \nPaper E \n \nThe committee resolved to note the staff appraisal report. Recent professional development of the staff appraised was seen as particularly encouraging.\nTC to update personnel file\nLocal Government Act 1972\, s.112\n\n\nPC22/023\nTo consider the report of the probationary review panel and make the necessary recommendations to Full Council. \n(Exclusion of Public and Press recommended due to personal nature of report.) \nPaper F\nThe committee resolved to accept the report of the appraisal panel and recommended to transfer the Town Clerk to the permanent establishment.\n \nLocal Government Act 1972\, s.112\n\n\nPC22/024\nTo consider amending the current policy and practice to deduct training costs from final staff salaries \nPaper G \n \nThe committee resolved that training costs for “ordinary on-the-job” training would not be deducted from final salaries to encourage continuous professional development. It asked the Clerk to draft a suitable training and development policy.\nTC to draft training and development policy.\nLocal Government Act 1972\, s.112\n\n\nPC22/025\nTo consider “Accessible Word Documents” training for all staff producing documents for the website. \nPaper H\nThe committee resolved to authorise “Accessible Word Documents” for 3 members of staff producing documents to be published online at £30 per person.\nTC to book relevant training.\nLocal Government Act 1972\, s.112\n\n\nPC22/026\nTo receive any items for notification to be included on a future agenda – for information only. \n \n·         Update on staff recruitment \n·         Update on re-grading\nTC to add to agenda\nN/A\n\n\nPC22/027\nTo note the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00. \n \nThe committee noted the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.42. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220202T190000 DTEND;TZID=Europe/London:20220202T210000 DTSTAMP:20220429T100305Z CREATED:20211228T221735Z LAST-MODIFIED:20220429T100305Z UID:27331-1643828400-1643835600@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-02-02 -FC Public Papers\n  \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Full Council meeting \n02 February 2022 \nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles\nTim Davies\n \n \nJames Plastow\n \n\n\nRichard Craig (Chairman)\n \n \n \nDenise Schofield\n \n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n \n\n\n \nChris Lambie\nPat O’Connor\nKeith Panter\n \n \n\n\n\n  \nCouncillors Absent \n\n\n\n \n \nSally Loates\n \n \n\n\n \nDavid Dobbie\nLiam Muggeridge\n \nBaptiste Velan\n\n\nCaz Davies\n \n \n \nKenneth Woolley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\n \nThere were no questions from members of the public.\n \nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/024\nTo note apologies for absence. \n \nApologies for absence had been received from Cllrs Woolley\, Loates\, C Davies and Velan\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFC22/025\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nCllr Boles declared a non-pecuniary interest in item FC22/037 as both a district and county councillor.\nN/A\nLocalism Act 2011\, s31. \n\n\nFC22/026\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFC22/027\nTo receive and note the Town Clerk’s report (for information only) \n \nThe Council resolved to note the Town Clerk’s report. The Clerk was asked whether an induction and training for new councillors would be offered.\nArrange inhouse training for new members. a\nN/A\n\n\nFC22/028\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 05 January 2022 \nPaper B – Extraordinary Full Council 12 January 2022.\nThe Council resolved to sign the minutes of the meeting 05 January 2022 as a true record of that meeting. \n  \nThe Council resolved to sign the minutes of the extraordinary meeting 12 January 2022 as a true record of that meeting.\nASO: Publish minutes \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/029\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Personnel Committee\, 12 January 2022 \nPaper D – Property and Services Committee 13 January 2022 \nPaper E – Finance and Strategy Committee\, 19 January 2022 \nPaper F – Planning Committee\, 22 December 2021. and 26 January 2022\nThe Council resolved to note the draft minutes of the Personnel Committee 12 January\, Property and Services Committee 13 January\, Finance and Strategy 19 January and two Planning Committee draft minutes from 22 December and 26 January.\nPlanning Committee agenda with to be sent to all councillors with all planning applications so that ward councillors have the opportunity to comment.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/030\nTo agree a date and format for the Annual Assembly of the Town Meeting which must assemble annually between 01 Mach and 01 June. \nPaper G\nThe Council resolved that the date and time for the Annual Assembly of the Town Meeting shall be Friday\, 06/05/2022\n \nLocal Government Act 1972\, Sch 12\, p14 (1)+(3).  \n\n\nFC22/031\nTo receive correspondence from Gainsborough in Bloom and consider how the group can be supported by the council. \nPaper H\nThe Council resolved to note the correspondence from Gainsborough in Bloom.\nCllr Craig explained that he had already joint the group. Cllr Panter said that he would be supporting them. Cllr Boles offered to help the group with Social Media presence. The Clerk would ad a suitable post to the website and Facebook page.\nLocalism Act 2011\, s.1-8\n\n\nFC22/032\nTo receive a report regarding the Platinum Jubilee Preparations and decide what further action the Council will need to take. \nPaper I\nDeferred to next meeting.\nTC to obtain additional information on “Beacon Trail” and ownership of the beacon.\nLocalism Act 2011\, s.1-8\n\n\nFC22/033\nTo receive correspondence from a member of the public requesting grit bin and pedestrian crossing and decide whether to support the request with Lincolnshire County Council. \nPaper J\nFollowing a detailed discussion during which Cllr Boles explained the procedure for gritbins and their maintenance at LCC\, there was no support from Council for either a grit bin or a pedestrian crossing in the suggested locations.\nThe member of the public had explicitly asked not to be contacted.\nN/A\n\n\nFC22/034\nTo consider the replacement of both Lea Road bus shelters outside the train station to be funded by Lincolnshire County Council. \nPaper K\nThe Council unanimously resolved to approve the purchase and installation of two new  replacement bus shelters on Lea Road with costs covered by a grant from Lincolnshire County Council.\nDTC/RFO to order shelters.\nLocalism Act 2011\, s.1-8\n\n\n \n \nThe Council resolved to exclude  Public and press from items FC22/035 to FC22/036 due to time sensitive commercial sensitivity.\n \n \n\n\nFC22/035\nTo note the Richmond House Condition Report and Maintenance Plan received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper L\nThe Council resolved to note the Richmond House Condition Report and Maintenance Plan received. \nThe Council resolved to investigate the options for a “heritage partnership” or similar multi agency organisation to take on the maintenance and management of Richmond House.\nTC to report and recommend action. \nCllr Boles to make some enquiries with other Town Councils in Lincolnshire regarding heritage partnerships and report back.\nLocalism Act 2011\, s.1-8\n\n\nFC22/036\nTo note the Richmond House Fire Safety Report received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper M\nThe Council resolved to note the Richmond House Fire Safety Report received. \nThe council would carry out another fire risk assessment once initial mitigating measures had been carried out.\nTC to report and recommend action. \n \nLocalism Act 2011\, s.1-8\n\n\nFC22/037\nTo receive the recommendation of the Property and Services Committee: \n  \na)            To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23. \nb)            To decide on a suitable contractor to undertake to work. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper N \n \na)           The Council resolved to approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23 excluding the Corringham and the Thorndyke Roundabouts. \nb)           The Council resolved to tender more contractors.\nTC to confirm and sign 2022-23 contract excluding the Corringham and the Thorndyke Roundabouts. \nTC to send out tender/quote documents to contractors.\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h)\n\n\nFC22/038\nTo consider to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade. \nPaper O \n \nThe Council resolved to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade and instructed the Clerk to sign the relevant paperwork.\nTC to send relevant paperwork.\n \n\n\nFC22/039\nTo note the correspondence previously circulated by email – for information only. \nPaper P \n \nThe Council resolved to note the correspondence previously circulated. \n \nN/A\n\n\nFC22/40\nTo note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.\nThe Council resolved to note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220126T190000 DTEND;TZID=Europe/London:20220126T210000 DTSTAMP:20220429T105939Z CREATED:20211228T231551Z LAST-MODIFIED:20220429T105939Z UID:27350-1643223600-1643230800@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:AGENDA - Planning - Wednesday 26 January 2022\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 26 January 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\nKeith Panter\n\n\n\nChris Lambie\nJames Plastow\n\n\nDavid Dobbie (Chairman)\nLiam Muggeridge\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nRichard Craig\nDenise Schofield\n\n\n\n\n\n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL22/001\nTo note apologies for absence.\nCllrs Boles\, Craig and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL22/004\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 22 December 2021 \n \nThe Committee resolved to sign the minutes of the meeting 22 December 2021 as a true record of that meeting. \n  \nCouncillors Lambie\, Muggridge and Plastow abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL22/005\nTo consider planning applications received. Members are requested to view the documents using the West Lindsey online planning portal prior to the meeting at the following link https://planning.west-lindsey.gov.uk/planning/ \n  \ni.       Application Ref No: 144126 (20/12/21\, 28 days) \nProposal: Planning application for 1no. bungalow with associated parking and hard and soft landscaping. \nLocation: Land off Spital Hill\, Gainsborough \n  \n ii.    Application Ref No: 144151 (30/12/21\, 28 days) \nProposal: Planning application for part change of use from store room (use class B8) to 1no. studio flat (use class C3) \nLocation: Store Rear of Morton Stores\, 1 Crooked Billet Street\, Morton\, Gainsborough \n  \niii.   Application Ref No: 144155 (30/12/21\, 28 days) \nProposal: Planning application for two storey front extension. \nLocation: 20 The Avenue\, Gainsborough \n  \niv.   Application Ref No: 144190 (6/1/22\, 28 days) \nProposal: Planning application for a temporary modular office building \nLocation: Environment Agency\, Corringham Road\, Gainsborough \n  \n  v.   Application Ref No: 144040 (7/1/22\, 28 days) \nProposal: Planning application for installation of two first floor windows and a new external storage compound \nLocation: Gainsborough Giftware\, Caldicott Drive\, Gainsborough \n  \nvi.   Application Ref No: 144221 (17/1/22\, 28 days) \nProposal: Planning application for the erection of an Extra Care home (Class C2) contaning 48no. apartments of mixed size\, including; 40no. one bed and 8no. two bed apartments\, with associated amenities\, staff facilities and landscaping. \nLocation: Former Cedars Residential Home\, Morton Terrace\, Gainsborough \n \n  \n  \n  \n  \n  \n  \n  \n  \nPL22/005/i \nThe Committee resolved that they have concerns regarding the concealed entrance on Spital Hill. Committee would suggest signage be erected regarding the concealed entrance and work vehicles being present. \n  \n  \n  \nPL22/005/ii \nThe Committee resolved they had no objections to the application. \n  \n  \n  \n  \n  \n  \n  \nPL22/005/iii \nThe Committee resolved they support the application and have no objections. \n  \n  \n  \n  \nPL22/005/iv \nThe Committee resolved they had no objections to the application. \n  \n  \n  \n  \nPL22/005/v \nThe Committee resolved they support the application and have no objections. \n  \n  \n  \n  \n  \n  \n  \nPL22/005/vi \nThe Committee resolved they support the application and have no objections. \n  \nCouncillor Key abstained from voting on the above resolution.\n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \nDTC/RFO to send response to WLDC.\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL22/006\nTo note decision notices received since last meeting. – NONE RECEIVED \n \nNone received.\nN/A\n\n\n\nPL22/007\nTo consider street naming requests received (if there are any). \nPaper B – Thonock Vale (The Avenue)\, Gainsborough (up to 13 names required) \nPaper C – WLDC restrictions on naming streets \nPaper D – Previous circulated street naming ideas from Cllr Schofield. \n \nCommittee agreed viking names for the streets would be appropriate due to the history of the site. \nCommittee resolved to defer until the next meeting in order to come up with a potential 13 street names to propose to the developer. \n  \n  \n \nCouncillors to consider potential viking names and forward to the DTC/RFO before the next meeting in order for a report to be produced. DTC/RFO to update the developer on the Committee decision.\n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\nPL22/008\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n\n\n\nPL22/009\nTo receive an update on planning/neighbourhood plan training for members. \n \nDealt with in the next agenda item.\nN/A\nN/A\n\n\nPL22/010\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any). \nAngle Community Development Services have suggested 24th February 2022 to carry out training on Gainsborough Neighbourhood Plan. \n \nThe Committee resolved for Angle Community Development Services to carry out training on Gainsborough Neighbourhood Plan and a planning refresher on 24th February 2022 at Marshalls at a cost of £125\, fund to be taken from the Neighbourhood Plan ear marked reserve. \n \nDTC/RFO to confirm with Angle CDS and invite all Councillors.\n\n\n\nPL22/011\nTo receive any items for notification to be included on a future agenda – for information only \n \nNone received.\nN/A\nN/A\n\n\nPL22/012\nTo note the date and time of the next Planning committee is scheduled for 23 February 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 20.06 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220119T190000 DTEND;TZID=Europe/London:20220119T210000 DTSTAMP:20220223T130642Z CREATED:20211228T224131Z LAST-MODIFIED:20220223T130642Z UID:27343-1642618800-1642626000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-01-19 F&S Papers \nAgenda & meeting papers can be accessed in the PDF pack above.\n \n  \nMinutes of the Finance & Strategy Committee meeting\n19 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nDavid Dobbie\nJames Plastow\n\n\n\n\n\n\n\nTim Davies\nChris Lambie\n\n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nPaul Key\nDenise Schofield\n\n\n\n\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/001\nTo note apologies for absence.\nCllrs Craig\, Key and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFS22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nFS22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFS22/004\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 22 December 2021 \n \nThe Committee resolved to sign the minutes of the meeting 22 December 2021 as a true record of that meeting. \n  \nCouncillors Dobbie\, Lambie and Plastow abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFS22/005\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 13 January 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 13 January 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 January 2022 \n \nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 13 January 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 13 January 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 13 January 2022 \n  \nCouncillor Dobbie abstained from voting. \n \nProvide Councillor Boles with the Emergency light and fire extinguisher test reports.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/006\nTo approve and resolve to sign the monthly bank reconciliation for 31 December 2021 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 31 December 2021. \n  \nCouncillor Dobbie abstained from voting. \n \n\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/007\nTo consider and approve the draft revised budget for 2021/2022 \nPaper F \n \nThe Committee resolved to approve the revised budget for 2021/22. \nCouncillor Dobbie abstained from voting. \n \nDTC/RFO & ASO to publish\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS22/008\nTo routinely review and re-adopt the following policies: \na) 16 – Communications Policy Paper G \nb) 22 – Filming and recording Policy \nPaper H \nc) 23 – Public Participation Policy Paper I \n \nThe Committee resolved to re-adopt the following policies: \n16 – Communications Policy \n22 – Filming and recording Policy \n23 – Public Participation Policy \n  \nCouncillor Dobbie abstained from voting. \n \nASO to publish\n\n\n\nFS22/009\nTo review and adopt the council’s publication scheme\, decide how documentation should be published and set appropriate charges within the scheme. \nPaper J \n \nThe Committee resolved to adopt the Publication Scheme and noted the template guide to information. Members resolved the charges should be at cost to the Council. Guide to information to be approved once complete and relevant to Council. \n \nTC to populate the guide to information and resubmit for approval.\n\n\n\nFS22/010\nTo receive any items for notification to be included on a future agenda – for information only \n \nIt was noted that the DTC/RFO has put debt recovery and fees and charges on the February agenda.\nN/A\nN/A\n\n\nFS22/011\nTo note the date and time of the next Finance and Strategy committee is scheduled for 20 February 2022 at 19.00.\nIt was noted that the next meeting would be 16 February 2022 and not 20 February.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nMeeting concluded at 19.29 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220113T190000 DTEND;TZID=Europe/London:20220113T210000 DTSTAMP:20220323T095733Z CREATED:20211228T222717Z LAST-MODIFIED:20220323T095733Z UID:27336-1642100400-1642107600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-01-13 Papers - Public 1\n  \nAgenda & meeting papers can be accessed in the PDF pack above when available.\n \nMinutes of the Property & Services Committee meeting 13 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles\n\nJames Plastow (Vice-Chairman)\n\n\n\n\n\n\n\nDennis Dannatt\nKeith Panter\n\n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nPaul Key (Chairman)\n\n\n\n\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nP&S22/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Key\, Lambie and Velan\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nThere were none.\nN/A\nLocalism Act 2011\, s33. \n\n\nP&S22/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nA proposal to move 013 to 015 to the very end of the meeting was not carried. \n  \nThe committee resolved to exclude public and press for items 013 to 015 due to their confidential nature. \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 9 November 2021.\nThe committee resolved to approve the minutes of the Property & Services Committee Meeting 09 November 2021 and sign these as a true record of that meeting\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/006\nTo consider a request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground. \nPaper B\nThe committee resolved unanimously to approve the request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground.\nTC to inform applicant.\nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/007\nTo receive and note reports from the allotments secretaries and consider any action to be taken to either be delegated to an officer or brought to the next meeting. \nPaper C\nThe committee resolved to note the reports. \nThe Operations Manager explained that a schedule of works was in place to review vacant plots and prepare them ready for a new season.\nASO to update lists. \n \nN/A\n\n\nP&S22/008\nTo receive a report on repeated break ins on the Foxby Road allotments and consider which action – if any – the council can reasonably take. \nPaper D\nThe committee noted  the report. \nIt was noted that the “hedge” consisted largely of discarded materials which would need to be removed before further action could be taken. \nThe Clerk was asked to look into alternative ways of managing allotments.\nTC- to look into allotment management companies. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/009\nTo receive and consider a motion in multiple parts by Cllr Dannatt. \nPaper E\nA total of four motions were presented . One was not seconded and one was to be taken forward to the Finance and Strategy Committee in February where fees and charges are being set. \nThe committee resolved that where plots are abandoned/given up/ returned/ taken back mid-term\, to not refund the original tenant but also to not ask the new tenant for payment for the year. Where a plot was unoccupied before taking up a lease mid-year\, an appropriate rent share will need to be paid. Plots taken on in the winter months will not be charged until the following spring. \nThe committee resolved to ban the burning of allotment organic waste from 1 March to 31 October of each year. No other materials to be burnt at this or any other time of year.\nTC to add to F&S agenda \n  \n  \nTC\, DC/RFO\, ASO to note \n  \n  \n  \n  \nTC/ASO to write to allotment holders when sending out tenancy letters. \n \nSmall holding and Allotments Act 1908 ss.23\,25\n\n\nP&S22/010\nTo consider refurbishment of existing and the purchase of additional notice boards for Richmond House and replacement of out-of-date signage. \nPAPER F\nThe committee resolved to remove outdated signage at Richmond House\, refurbish existing notice boards and look into having a larger replacement board made for Richmond House.\nOM to look into having a replacement board made. OM to instruct ground staff to remove outdated signage. .\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\nP&S22/011\nTo consider an appeal for reduced rate burial fees. \nPaper G\nThe committee resolved that in this particular instance resident rates should be charged.\nTC to write to applicant. DC/RFO to process refund.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/012\nTo consider permitting the installation of a memorial bench in the cemetery and establish the terms and conditions attached to such an installation with a view to formulating a consistent and sustainable policy. \nPaper H\nThe committee asked the clerk to draw up a suitable policy and terms and conditions for placing memorial benches in Gainsborough cemeteries and present to the next committee.\nTC to write to applicant and prepare policy in time for next committee.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/013\nTo receive and note legal advice obtained with regards to allotment activities and consider any further steps that may be taken. Exclusion of Public and Press recommended due to legal privilege. \nPaper I\nThe committee resolved to take further legal advice looking into the specifics of individual cases.\nTC to contact council’s solicitor’s for more detailed legal advice.\nLocalism Act 2011\, ss.1-8\n\n\nP&S22/014\nTo receive and note complaints regarding allotment activities and consider potential solutions. Exclusion of public and press recommended due to items of a personal nature. \nPaper J\nThe committee noted the complaints and resolved to await further detailed legal advice before taking any particular action.\nTC to write to complainant and contact solicitor’s with further details.\nLocalism Act 2011\, ss.1-8\n\n\n \nAt 20.55\nThe committee resolved to extend the meeting in order to complete the business to be transacted.\n \nStanding Orders 3. Z\n\n\nP&S22/015\nTo receive and note quotations for the repair of the Showfield Allotments wall and decide what further action to take. Exclusion of public and press recommended due to commercial time sensitive commercial sensitivity. \nPaper K\nThe committee noted the quotation received and the likely cost of the project. \nFurther quotations would need to be obtained.\nOM to obtain further quotation. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/016\nTo review the grass verge maintenance contract with Lincolnshire County Council and consider whether to participate in the scheme in 2022-23. \nPaper L\nThe committee recommends to full Council \na)            To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23. \nb)            To decide on a suitable contractor to undertake to work.\nTC to add to Full Council Agenda.\nHighways Act 1980\, s 96(5) \n  \n \n\n\nP&S22/017\nTo consider whether to terminate the maintenance of two roundabouts. \nPaper M\nThe committee resolved to terminate the maintenance of the Thorndyke Way and Corringham Road roundabouts.\nTC to write to LCC.\nHighways Act 1980\, s 96(5)\n\n\nP&S22/018\nTo receive any items for notification to be included on a future agenda – for information only\n·         Allotments water supply \n·         Rotary Club event in Richmond Park \n·         Aviary at Richmond Park \n·         Disposal of Allotment Management \n \nTC to add to agenda\nN/A\n\n\nP&S22/019\nTo note the date and time of the next Property and Services committee is scheduled for 10 February 2022 at 19.00.\nThe date of the next Property and Services Committee Meeting was confirmed for 10 February 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.15. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-public-and-press-welcome-to-attend/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220112T190000 DTEND;TZID=Europe/London:20220112T210000 DTSTAMP:20220323T095624Z CREATED:20211228T224417Z LAST-MODIFIED:20220323T095624Z UID:27344-1642014000-1642021200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-01-12 PC Papers \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 12 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\n\n\nDenise Schofield (chairing)\n\n\n\n\nBaptiste Velan\n\n\nTim Davies\nKeith Panter\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nSally Loates\n\n\n\nRichard Craig\nPat O’Connor (Chairman)\nKenneth Wooley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DTC/RFO)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\n \n\nIn the absence of the chairman to this committee\, The meeting resolved to elect Cllr Schofield to chair this meeting only.\n\n \n\n\nPC22/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, Craig\, Loates\, O’Connor and Woolley\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nPC22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPC22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPC22/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/005\nTo receive the minutes of the previous Personnel Committee Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 15 December 2021 \n \nThe committee resolved to approve the minutes of the Personnel Committee Meeting 15 December 2021 and sign these as a true record of that meeting.\nASA to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/006\nTo elect a Vice Chairman to this committee.\nThe committee resolved to elect Cllr Schofield as the Vice-Chairman to the committee.\nASA to update lists. \n \n\n\n\nPC22/007\nTo consider the Town Clerk’s declaration of secondary employment with the Society of Local Council Clerks and formally approve the additional employment. \nPaper B\nThe committee resolved to approve the Town Clerk’s secondary employment with the Society of Local Council Clerks.\nNone\nLocal Government Act 1972\, s.112\n\n\nPC22/008\nTo consider and decide on replacing the cleaner post recently vacated by a member of staff with a caretaker/cleaner position before engaging in the recruitment process. \nPaper C\nThe committee resolved to create a caretaker/cleaner post to replace the cleaner post recently vacated and start the recruitment process using the recruitment pack presented.\nClerk and ASA to advertise post at the earliest opportunity.\nLocal Government Act 1972\, s.112\n\n\nPC22/009\nTo consider and decide on the job description\, person specification and other peripherals to start the recruitment process to the current staff vacancy. \nTo be tabled if available\nThe Operations Manager reported that there was no need to update the current job description and other post details. \nThe committee resolved to advertise the vacancy utilising the 2021 job details.\nClerk and ASA to advertise post at the earliest opportunity.\nLocal Government Act 1972\, s.112\n\n\nPC22/010\nTo consider three quotes for HR advice provision and appoint a new provider for either 3 or five years – exclusion of public and press recommended due to time sensitive commercial interests of the council. \nPaper D\nThe committee resolved to continue with the current provider and engage in a three-year contract with them.\nDC/RFO to confirm appointment at the terms as quoted.\nLocal Government Act 1972\, s.112\n\n\nPC22/011\nTo receive any items for notification to be included on a future agenda – for information only.\n·         Continuous professional development of council staff (Cllr Schofield)\n \nN/A\n\n\nPC22/012\nTo note the date and time of the next Personnel Committee Meeting scheduled for 09 February 2022 at 19.00.\nThe date of the next Personnel Committee Meeting was confirmed for 09 February 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 19.20. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220112T183000 DTEND;TZID=Europe/London:20220112T190000 DTSTAMP:20220323T095522Z CREATED:20220107T094632Z LAST-MODIFIED:20220323T095522Z UID:27388-1642012200-1642014000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council 12.01.2022 DESCRIPTION:Agenda and papers\nAgenda & meeting papers can be accessed in the PDF pack above once available\n \n  \nMinutes of the Extraordinary Full Council meeting 12 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\n\nTim Davies\n\nJames Plastow\n\n\n\n\nDavid Dobbie\n\nDenise Schofield\n\n\n\nDennis Dannatt\n\n\nBaptiste Velan\n\n\n\nCaz Davies\n\nKeith Panter\n\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nPaul Key\nSally Loates\nPat O’Connor\n\n\n\nRichard Craig (Chairman)\nChris Lambie\nLiam Muggeridge\n\nKenneth Woolley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DTC/RFO)\nSean Allcock (OM)\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\n\n\n\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\n\n\nIn the absence of both the Chairman and the Vice Chairman\, the Council resolved to elect Cllr T Davies to chair this meeting.\n\n\n\n\nFC22/017\nTo note apologies for absence.\nCllrs C Davies\, O’Connor\, Key\, Loates\, Woolley\, Boles\, Velan and Panter had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1)  & Sch 12\, p40.  \n\n\nFC22/018\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011 .\nCllrs Schofield\, C Davies\, T Davies declared a personal interest as one of the applicants was known to them.\nN/A\nLocalism Act 2011\, s31.  \n\n\nFC22/019\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.  \n\n\nFC22/020\nTo receive and note the Town Clerk’s report (for information only) \n \nAdmin error. There was none.\nN/A\nN/A\n\n\nFC22/021\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and  press for these items.\nThere were none.\nClerk to send email detailing the recorded vote taken at the 07 July 2021 meeting. \nPublish \n \nPublic Bodies \n(Admissions to \nMeetings) Act 1960 \n1 (2) \n\n\nFC22/022\nTo consider any application(s) received by 31 December 2021 for co-option to the vacancy in Gainsborough Trent ward.  Paper A\nA motion to co-opt candidate Wood was not seconded. \nA motion to co-opt candidate Musonda was proposed and seconded. \nA recorded vote was called. \nVotes in favour: Cllrs C. Davies\, T. Davies\, Panter\, Schofield \nVotes against: None \nAbstentions: Cllrs Dannatt\, Dobbie\, Plastow\, Velan \nA second motion to co-opt candidate Wood was then seconded. \nVotes in favour: Cllrs Dannatt and Plastow. \nVotes against: Cllrs C Davies\, Panter\, Schofield. \nAbstentions: Cllrs T Davies and Dobbie. \nWith the majority of votes of members present and voting Mrs Julie Musonda was co-opted onto the Council.\nClerk to ensure the Declaration of Acceptance of office is signed\, inform Electoral Services\, provide Register of Interest forms\, Code of Conduct\, Standing Orders and Financial Regulations.\nThe Local Elections \n(Parishes and Communities) \n(England and \nWales) Rules 2006 \n5(5) \n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-12-01-2022/ LOCATION:Marshalls Sports Ground and Community Hall END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220105T190000 DTEND;TZID=Europe/London:20220105T210000 DTSTAMP:20220323T095502Z CREATED:20211228T215101Z LAST-MODIFIED:20220323T095502Z UID:27329-1641409200-1641416400@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-01-05 Full Council Papers\n  \nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \n  \nMinutes of the Full Council meeting 05 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present\n\n\n\n\nTim Davies\n\nJames Plastow\n\n\n\nRichard Craig (Chairman)\nDavid Dobbie\nLiam Muggeridge\n\n\n\n\nDennis Dannatt\n\n\n\n\n\n\n\nChris Lambie\n\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nPaul Key\nPat O’Connor\nDenise Schofield\nKenneth Woolley\n\n\nCaz Davies\nSally Loates\nKeith Panter\nBaptiste Velan\n\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\nA member of the public reported that recent resurfacing work on Ropery Road had been left unfinished and double yellow lines needed re-instating\nThe member of the public was advised that this was a Lincolnshire County Council matter.\nClerk to bring to LCC’s attention on behalf of TC.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/001\nTo note apologies for absence.\nCllrs C Davies\, O’Connor\, Key\, Loates\, Woolley\, Boles\, Velan and Panter had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFC22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.\nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nFC22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFC22/004\nTo receive and note the Town Clerk’s report (for information only) \n \nThe Town clerk’s report was noted.\nN/A\nN/A\n\n\nFC22/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 01 December 2021 \n.\nThe Council resolved that an email detailing the recorded vote taken 07/07/2021 should be sent to all councillors. \n  \nThe council resolved to sign the minutes of the meeting 01 December 2021as a true record of that meeting.\nClerk to send email detailing the recorded vote taken at the 07 July 2021 meeting. \n  \nASA to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFC22/006\nTo note the draft minutes of the committee meetings and the decisions contained therin. \nPaper B – Personnel Committee\, 15 December \nPaper C – Finance and Strategy Committee\, 22 December \nPaper D – Planning Committee\, 22 December .\nThe council noted the draft minutes of the Personnel Committee\, 15 December and Finance and Strategy Committee\, 22 December. \n  \nThe draft Planning Committee minutes had not been available to note.\n\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFC22/007\nTo receive the recommendation of the Finance and Strategy Committee: \n  \nTo approve the budget as presented\, representing a total budget requirement of £554\,358. \n \nThe Council resolved to approve the budget as presented and recommended by the Finance and Strategy Committee\, 22 December.\nRFO to publish approved budget.\nJoint Panel on Accountability and \nGovernance for Smaller Authorities in England 2021. (JPAG 2021\n\n\nFC22/008\nTo receive the recommendation of the Finance and Strategy Committee: \n  \nTo approve the precept demand for £554\,358 as informed by the budget.. \n \nA proposal to limit the precept demand to a 2% increase was not seconded. \n  \nThe Council resolved to approve the precept demand as informed by the approved budget and recommended by the Finance and Strategy Committee\, 22 December.\nRFO to send precept demand and associated papers to WLDC.\nLocal Government Finance Act 1992\, s.41\n\n\nFC22/009\nTo approve the urgent replacement of pipework in the cemetery to stop a major leakage at a cost of £3\,963 + VAT. \nPaper E \n \nThe Council resolved to approve the expenditure of £3\,963 +VAT for the urgent replacement of pipework in the cemetery to stop a major leakage from reserves..\nOM  to commission work.\nLocal Government Act 1972\, s.214(2)\n\n\nFC22/010\nTo review and adopt a revised complaints procedure. \nPaper F \n \nThe Council resolved to adopt a revised complaints procedure as presented.\nASA to publish. \n \nLocal Government Act 1972\, s.111\n\n\nFC22/011\nTo review and adopt a vexations complaints procedure. \nPaper G\nThe Council resolved to adopt a vexations complaints procedure as presented.\nASA to publish. \n \nLocal Government Act 1972\, s.111\n\n\nFC22/012\nTo consider the Council’s pursuit of the local Council Award Scheme Foundation or Quality status and approve the expenditure of £50 registration fee and £50 (Foundation) or £100 (Quality) accreditation fee. \nPaper H \n \nThe Council resolved to apply for accreditation to the Local Council Awards Scheme and approved the necessary expenditure. \nThe Council resolved to apply for Quality Status under the scheme.\nClerk to research requirements\, audit to establish if and to what requirements are met and recommend any action required to meet accreditation.\nLocal Government Act 1972\, s.111\n\n\nFC22/013\nTo consider any application(s) received by 31 December 2021 for co-option to the vacancy in Gainsborough Trent ward and consider any further action required to fill the vacancy. \nTo be tabled\nApplications had been sent by 31 December but due WFH as advised by Government and staff absence\, these applications had not been circulated in time. \nThe Council resolved to have an extraordinary meeting 12/01/2022 at 18.30 to co-opt one of the two candidates.\nClerk to summon Full Council. \nClerk to write to candidates to invite them to meeting.\nThe Local Elections (Parishes and Communities) (England and Wales) Rules 2006 5(5)\n\n\nFC22/014\nTo fix a date and time for the Council’s informal creative meeting to formulate a vision and direction for the Council as resolved at November’s Personnel Committee Meeting\nThe Council resolved to hold an informal meeting on Saturday\, 19 February 2022.\nClerk  to confirm venue availability and \nsend invites.\nLocal Government Act 1972\, s.111\n\n\nFC22/015\nTo note the correspondence previously circulated by email – for information only. \n \nThe Council noted the previously circulated correspondence.\nN/A\nN/A\n\n\nFC22/016\nTo note the date and time of the next Full Council Meeting scheduled for 02 February 2022at 19.00.\nThe Council noted the date of the extraordinary council meeting 12/01/2022 at 18.30 and the next scheduled meeting 02/02/2022 t 19.00\, both at Marshalls Sports Ground.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \n  \n  \n  \n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-open-to-public-and-press/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211222T190000 DTEND;TZID=Europe/London:20211222T210000 DTSTAMP:20220202T123605Z CREATED:20211103T115742Z LAST-MODIFIED:20220202T123605Z UID:27035-1640199600-1640206800@gainsborough-tc.gov.uk SUMMARY:Planning Committee - 22.12.2021 DESCRIPTION:AGENDA - Planning Committee - Wednesday 22 December 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 22 December 2021 at 7:00pm\n Present: \nCouncillor David Dobbie (Chair) \nCouncillor Richard Craig – ex officio \nCouncillor Paul Key \nCouncillor Keith Panter \nIn Attendance:           \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor James Plastow \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Tuesday 23 November 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Tuesday 23 November 2021 be confirmed and signed as a correct record. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 143913\nProposal: Planning application for conversion of 3 bed house to 2no. flats/bedsits\nLocation: 60 Etherington Street\, Gainsborough \n RESOLVED to object to the proposed conversion in the application on the following grounds: \nEtherington Street is a residential area with predominantly two and three bedroom terraced family homes with small gardens. Converting the existing property into two separate bedsits would\, in the committee’s opinion\, not be in keeping with the local area. \nCar parking in the area is already a problem. splitting the property potentially increases the number of resident car owners and therefore the number of car parking spaces required. The plans do not propose the provision of off-street parking. \nThere is very limited on street parking. The proposed development would thus potentially increase the highway congestion in the area. \n5. DECISION NOTICES \nMembers NOTED that none had been received. \n6. STREET NAMING \nMembers NOTED that none had been received. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n 8. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nRESOLVED to ask Matthew Gleadell at Angle Community Development Services if he would  to carry out some member training on the Gainsborough Neighbourhood Plan. \nMeeting concluded at 7.26pm \n  URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-22-12-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211222T180000 DTEND;TZID=Europe/London:20211222T190000 DTSTAMP:20220202T123021Z CREATED:20210903T105659Z LAST-MODIFIED:20220202T123021Z UID:27034-1640196000-1640199600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - 22.12.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Wednesday 22 December 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held Wednesday 22 December 2021 at 6pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor Paul Key \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nThe Committee noted the apologies received from Cllrs Schofield\, Plastow and Velan. Cllr Lambie did not attend. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nThere were none. \n3. MINUTES FROM THE PREVIOUS MEETING (Papers A and B) \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 16 November 2021 be confirmed and signed as a correct record. \nRESOLVED that the minutes of the Extraordinary Finance and Strategy Committee meeting held on  Thursday 25 November 2021 be confirmed and signed as a correct record. \n4. FINANCIAL REPORTS (Papers C\, D &E) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 17 December 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 17 December 2021 \niii. Budget Comparison Report (including due and unpaid transactions) for 17 December 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 17 December 2021\nCashbook Summary (including due and unpaid transactions) for 17 December 2021\nBudget Comparison Report (including due and unpaid transactions) for 17 December 2021\n\n5. MONTHLY BANK RECONCILIATIONS (Papers F) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 30 November 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 November 2021. \n6. 2022 / 2023 BUDGET (Paper G) \nRESOLVED to RECOMMEND to Full Council to approve the budget as presented\, representing a total budget requirement of £554.358. \nRESOLVED to RECOMMEND to Full Council to approve the precept demand for £554.358 as informed by the budget. \n7. INTERNAL AUDIT REPORT (Papers H) \nThe committee noted the action proposed namely review and re-format of the Risk Register\, production of a revised budget for January meeting\, Right-to-Work status review\, VAT checks and unclaimed cheques to be written back. \nRESOLVED to NOTE the proposed actions. \n8. Co-Option Application (Paper I) \nRESOLVED to adopt the co-option application form as part of the co-option process. . \n9. ANNUAL REVIEW OF DATA PROTECTION POLICY PACK (Paper J) \nRESOLVED to adopt the Data Protection Policy Pack with the amendments and additions as recommended. \n  \nSigned as a true record of the Meeting:______________________   Dated______________ \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21-12-2021-meeting-open-to-the-public/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211216T190000 DTEND;TZID=Europe/London:20211216T210000 DTSTAMP:20211214T171854Z CREATED:20210903T105616Z LAST-MODIFIED:20211214T171854Z UID:27033-1639681200-1639688400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - 16.12.2021 - CANCELLED DESCRIPTION: URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14-12-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211215T190000 DTEND;TZID=Europe/London:20211215T210000 DTSTAMP:20220202T121838Z CREATED:20210903T105523Z LAST-MODIFIED:20220202T121838Z UID:27032-1639594800-1639602000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - 15.12.2021 (Postponed from 08/12/2021) DESCRIPTION:2021-12-15 Public Papers Personnel Committee\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held Wednesday 15 December 2021 at 7pm at  Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\n Present: \nCouncillor Matt Boles – ex officio (chairing) \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Tim Davies \nIn Attendance: \nBelina Boyer                           Town Clerk \nIn the absence of the committee chairman\, the committee elected Cllr Boles to chair this meeting. \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Apologies for absence had been received from Cllrs Loates\, O’Connor\, Panter Craig and Woolley \n 2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 10 November 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 10 November 2021 be confirmed and signed as a correct record. \n4. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n5. STAFF APPRAISALS (Paper C) \nThe Committee received and noted reports from Cllr Schofield and the clerk on the most recent staff appraisal and that the appraisals of two further members of staff were still outstanding. \n6. STAFF TRAINING (Paper D) \nCommittee considered approval of staff training. \nRESOLVED to approve the expenditure of £150+ VAT for both the Clerk and The deputy Clerk to attend the SLCC Virtual Practitioner’s Conference in February from the current budget. \n7. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper E) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \nThe Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays. \n8. GROUNDS MAINTENANCE UPDATE \nRESOLVED to extend the probationary period of the member of staff whose probationary period was due to come to an end between Christmas and New Year by six weeks. The Operations Manager would make the necessary arrangements for a probationary period panel. \n9. Staff Pay Review \nCllr Schofield’s motion was seconded by Cllr T Davies. The Committee unanimously  RESOLVED to pay a one-off honorarium to the Admin Support Officer and the Grounds Maintenance Team Leader in recognition of their taking on additional duties during the seven month period when the former clerk was absent. \nThe meeting concluded at 7.46pm \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15-12-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211201T190000 DTEND;TZID=Europe/London:20211201T210000 DTSTAMP:20220202T121552Z CREATED:20210903T105442Z LAST-MODIFIED:20220202T121552Z UID:27031-1638385200-1638392400@gainsborough-tc.gov.uk SUMMARY:Full Council - 01.12.2021 DESCRIPTION:2021-12-01 Full Council papers- Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 01 December 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Caz Davies \nCouncillor Tim Davies \nCllr David Dobbie \nCouncillor Paul Key \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nBelina Boyer                           Town Clerk \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n The Council noted apologies for absence from Cllrs Plastow\, Craig\, Boles and Schofield. Cllrs Muggridge\, Lambie\, Dannatt\, Loates were not present. \n2. PUBLIC PARTICIPATION \nThere was none. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \nMeeting of Council held on Wednesday 03 November 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 03 November 2021 be approved and signed as a true record of that meeting. \n 5. COMMITTEE MEETING MINUTES (Paper C) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper D) \n RESOLVED to NOTE the report the Town Clerk’s report. \n7. GENERAL CEMETERY HAND RAILINGS (Paper D) \nRESOLVED to release funds from the War Memorial EMR to proceed with the work at the earliest opportunity. \n8. COUNCIL REVIEW \nDue to Cllr Craig’s absence no update could be received. Deferred to next meeting. \n9. COMMITTEE VACANCIES \nRESOLVED to appoint Cllr P O’Connor as Chairman of the Personnel Committee. \nThere remains a vacancy on the Property and Services Committee. \n10. FULL COUNCIL MEETING LOCATION \n A proposal by Cllr Dobbie to continue committee meetings at Richmond House was not carried. \nRESOLVED to move all Council and Committee meetings to the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough with immediate effect until the Annual Meeting of the Council. \nThe Clerk would liaise with the chairmen and members of the committees normally held on Tuesdays. \n11. CLEANING \n RESOLVED to temporarily appoint agency cleaning staff until a permanent member of staff can be appointed. \nThe choice of agency was delegated to the Clerk. \n12. COUNCILLOR VACANCY \n Cllr Dobbie called for a recorded vote. \n RESOLVED to advertise the vacancy for co-option if no election was called. \nVotes in favour: Cllrs C Davies\, T Davies\, P Key\, P O’Connor\, K Panter\, B Velan\, K Woolley. \nVotes against: Cllr Dobbie \n13. ACTING CLERK \nRESOLVED to terminate the appointment of Cllr O’Connor as Acting Clerk with immediate effect as a Town Clerk had been appointed and taken up post. \nRESOLVED to thank Cllr O’Connor for taking on the unpaid position of unpaid Acting Clerk. \nCllr O’Connor thanked the council’s staff for their support. \n14. Correspondence to note \nRESOLVED to note the correspondence previously circulated by email. \nMeeting concluded at 20.07. \nSinged as a true record of that meeting : _______________________Date: ____________ URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-full-council-meeting-01-12-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211125T190000 DTEND;TZID=Europe/London:20211125T210000 DTSTAMP:20220202T121232Z CREATED:20211118T134934Z LAST-MODIFIED:20220202T121232Z UID:27162-1637866800-1637874000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Finance and Strategy Committee - 25.11.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Thursday 25 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of the Finance & Strategy Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Gainsborough on Thursday 25 November 2021 at 7.00pm.\n Present: \nCouncillor Tim Davies (Chair) \nCouncillor Paul Key \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles – ex-officio \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. 2022 / 2023 BUDGET (Paper A) \nCommittee considered the draft proposed budget for 2022/23 and considered the precept estimate for submission to WLDC. \nFollowing an in-depth discussion of the proposed draft\, two proposals were made and put to the vote: \nCouncillor Schofield proposed a submission based on a 5% increase on the 2021/22 overall budget\, seconded by Councillor Velan. \nCouncillor Key propose a submission based on a 4% increase on the overall 2021/22 budget\, seconded by Councillor Davies. \nCouncillor Schofield’s proposal saw 3 votes in favour and 2 votes against\, so it was \nRESOLVED that an estimate precept submission based on a 5% increase on the 2021/22 budget be made to WLDC. Thus the estimate precept request would be £554\,358. URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-finance-and-strategy-committee-25-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211123T190000 DTEND;TZID=Europe/London:20211123T210000 DTSTAMP:20220202T120649Z CREATED:20210903T105400Z LAST-MODIFIED:20220202T120649Z UID:27030-1637694000-1637701200@gainsborough-tc.gov.uk SUMMARY:Planning Committee - 23.11.2021 DESCRIPTION:AGENDA - Planning - Tuesday 23 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a MEETING of the Planning and Development Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 23 November 2021 at 7:00pm\n Present: \nCouncillor Denise Schofield (Chairman) \nCouncillor Paul Key \nCouncillor Liam Muggridge \nCouncillor Keith Panter \nIn Attendance:           \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor James Plastow \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Planning and Development Committee held on Tuesday 26 October 2021 \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Tuesday 26 October 2021 be confirmed and signed as a true record. \nNote: Councillor Key abstained from voting on the above resolution. \n4. PLANNING APPLICATIONS \ni. Application Ref No: 143857\nProposal: Application for advertisement consent for 2no. signs over retail store entrance.\nLocation: Unit 2\, Marshalls Yard\, Beaumont Street\, Gainsborough \nRESOLVED to NOTE that planning consent had been granted by the Local Planning Authority (LPA). \nii. Application Ref No: 143876\nProposal: Notification under Electricity Act 1989: Overhead Lines (Exemption) (England and Wales) Regulations 2009 – KM/YC14941 – G1216 33kV Wood Pole overhead line rebuild\nLocation: Foxby Lane\, Gainsborough – Stow Park Road\, Stow \n RESOLVED to NOTE the LPA did not wish to object to the proposal. \niii. Application Ref No: 143901\nProposal: Planning application for creation of new units with class use of B2-B8 with ancillary trade counter\,including extension and refurbishment of existing units with alterations to the existing service yard including including parking bays and associated external landscaping\, perimeter fencing\, retaining walls and the remodelling of existing vehicle entry locations.\nLocation: Strawsons Building\, Grange Road\, Corringham Road Industrial Estate\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \niv. Application Ref No: 143890\nProposal: Planning application for extension to create additional warehouse & storage space\, loading bay\, new offices and staff facilities\, alterations to existing warehouse including new doors & openings.\nLocation: Unit 28 Corringham Road Industrial Est\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \nv. Application Ref No: 143963\nProposal: Planning application for a lawful development certificate for proposed side extension.\nLocation: 77 Theaker Avenue\, Gainsborough \n RESOLVED that the Committee have no objections to the application. \nvi. Application Ref No: 143918\nProposal: Planning application for lawful development certificate for rear extension.\nLocation: 15 Maybell Close\, Gainsborough \nRESOLVED that the Committee have no objections to the application. \n5. DECISION NOTICES (Paper B) \n Members NOTED that none had been received. \n6. STREET NAMING \nMembers NOTED that none had been received. \n7. TREE PRESERVATION ORDERS \nMembers NOTED that none had been received. \n 8. GAINSBOROUGH TOWN NEIGHBOURHOOD PLAN \nNothing to update on. \n 9. LOCAL TRANSPORT PLAN – CONSULTATION \nA Local Transport Plan lays out what our transport is like now\, where we want to be in 10 years\, and how we’re going to get there. \nLCC were asking residents\, businesses\, and our partners\, for their opinions on the themes identified\, challenges\, and the potential projects outlined in the plan. \nThe survey needed completing online before 1 December: \nCouncillor Schofield advised she would complete the survey online and encouraged other Members to do the same. \nThe Committee were advised that the consultation was circulated to all Members on 29th October. \nMeeting concluded at 7.41pm URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-23-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211116T190000 DTEND;TZID=Europe/London:20211116T210000 DTSTAMP:20220202T120554Z CREATED:20210903T105319Z LAST-MODIFIED:20220202T120554Z UID:27029-1637089200-1637096400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - 16.11.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 16 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 16 November 2021 at 7.00pm \n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig – ex officio \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nCouncillor Plastow declared a personal interest in agenda item 8 as a member of the Salvation Army. \n 3. MINUTES FROM THE PREVIOUS MEETING (Papers A) \ni. Minutes of the meeting of Finance and Strategy Committee held Tuesday 19 October 2021 \n Councillor Boles raised he had received another complaint regarding fires on Showfield allotments. \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 19 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Dobbie and Velan abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 11 November 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 11 November 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 11 November 2021 \n A question was raised regarding a revised / reviewed budget\, and Committee was advised that due staff shortages a revised budget would be presented to Committee later than usual. The 2022/23 estimate precept request was due with West Lindsey District Council on Friday 26 November so forecasting the 2022-23 budget had taking priority. Committee was advised that no major changes between the agreed and a reviewed budget were anticipated. \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 11 November 2021\nCashbook Summary (including due and unpaid transactions) for 11 November 2021\nBudget Comparison Report (including due and unpaid transactions) for 11 November 2021\n\nRESOLVED that the reviewed budget be prepared after the 2022-23 budget had been finalised. \n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 October 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 October 2021. \n6. 2022 / 2023 BUDGET (Papers F) \n Committee considered budget requirements for 2022/23 and considered the budget estimate and precept level for WLDC. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nAdministration\n\n A motion to increase the Council’s budget requirements by 2% was not carried. \nSome Members felt they had had insufficient information to provide WLDC with a budget estimate. \nA recorded vote was called. \nRESOLVED to hold an extraordinary Finance and Strategy Committee meeting on 25 November 2021 at 19.00 to consider the full draft proposed budget and agree the estimate precept level in time for the 26 November deadline. \n Votes in favour: Cllrs Boles\, Davies\, Key\, Plastow\, Schofield\, Velan \nVotes against: Cllr Dobbie \n7. INTERNAL AUDIT REPORT (Papers G) \nCommittee considered the internal audit report. \nRESOLVED to NOTE the internal audit report. \n8. CHRISTMAS LIGHTS SWITCH ON \n Committee received an update from the Chairman regarding the filming of school choirs and lights switch on. \nMeeting concluded at 8.10pm URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-16-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211110T190000 DTEND;TZID=Europe/London:20211110T210000 DTSTAMP:20220202T120401Z CREATED:20210903T105109Z LAST-MODIFIED:20220202T120401Z UID:27028-1636570800-1636578000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - 10.11.2021 DESCRIPTION:AGENDA - Personnel - Wednesday 10 November 2021 PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 10 November 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chair) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Tim Davies \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 31 October 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 13 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig\, O’Connor and Velan abstained from voting on the above resolution. \n4. 2022 / 2023 BUDGET (Paper B) \nMembers NOTED the draft proposed ‘Employee Costs’ element of the budget. The committee noted that the National Living Wage was due to increase from 01 April 2022. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. STAFF APPRAISALS \nCommittee considered arrangements for office staff appraisals. \nCommittee noted the policy states: – 3.2 Each member of staff is appraised by their line manager. The Town Clerk is appraised by the Leader and Chairman of the Personnel Committee. \nThe committee noted that the Town Clerk \, the line manager of the office based staff\, had only recently joint the team and might need some support carrying out the appraisals. \nRESOLVED that the Town Clerk assisted by Councillor Schofield (Councillor Woolley as reserve) carry out the appraisals of the Deputy Clerk\, Operations Manager and Admin Support Officer. \n7. STAFF TRAINING (Paper C) \nCommittee considered approval of staff training. \nRESOLVED to approve the minimum expenditure of £388.00 + VAT for staff training from the current budget. \n 8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \nThe Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays. \n 9. GROUNDS MAINTENANCE UPDATE \n Committee noted the verbal update from the Operations Manager. \n10. ADMIN SUPPORT OFFICER POST \nRESOLVED to defer until the next meeting when Councillor Schofield can provide a report. \n11. COUNCIL REVIEW \nCommittee received a verbal update from the chair on progress made so far. Further information had been collated by Cllr Schofield who had sent her apologies. \nThe Town Clerk expressed queried whether the council would need to define a medium term vision/strategy to inform any review of a staffing structure. \nRESOLVED to hold a Full Council brainstorming session to decide a vision and direction for the Council\, the Chair of Council to update Members at the next Full Council. \nNote: Councillor Boles voted against the above resolution. \nNote: Councillor O’Connor abstained from voting on the above resolution. \n12. STAFF PAY REVIEW \nThe committee received a verbal update. \nThe meeting concluded at 7.42pm URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-10-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211109T190000 DTEND;TZID=Europe/London:20211109T210000 DTSTAMP:20220202T120043Z CREATED:20210903T105004Z LAST-MODIFIED:20220202T120043Z UID:27027-1636484400-1636491600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - 09.11.2021 DESCRIPTION:AGENDA - Tuesday 9 November 2021 - Property and Services Committee - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 9th November 2021 at 7.00pm \nPresent: \nCouncillor Matt Boles – ex-officio \nCouncillor Richard Craig – ex-officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor Baptiste Velan (chairman) \nIn Attendance:                       \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nSean Alcock                           Operations Manager \n 1. APOLOGIES FOR ABSENCE \nCouncillor Paul Key \nCouncillor James Plastow \nIn the absence of both the chairman and vice chairman of this committee the council elected Councillor Velan as the chairman for this meeting only. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n Cllr Panter – non pecuniary interest in relation to item 9 \nCllr Velan – non pecuniary interest in relation to item 9 \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Tuesday 12 October 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 12 October be confirmed and signed as a correct record. \n4. ALLOTMENTS ISSUES (Paper B) \nThe committee received and noted a written report and verbal update. Any motions to be submitted in writing in time for next month’s meeting. \nThe Clerk updated councillors on letters to be written to some allotment holders. \n5. LEVELLINGS DEVELOPMENT \nThe Committee noted a verbal report from Cllr Craig on the WREN/FCC application\, which would require updating once fresh quotes had been obtained. \nThe current funding application would only encompass play equipment with further areas to be added in later phases. \n6. PLAY AREA INSPECTIONS (Paper C) \nThe Operations Manager elaborated on the written play inspection report and the fact that a further report on drainage issues at Richmond Park would be brought to December committee. \n 7. 2022/2023 BUDGET (Paper D) \nThe committee received and noted the proposed budget in paper D. Questions were asked and answered with regards to the cemetery reserves and expenditure exceeding income at Marshalls Playing Field. \n 8. GENERAL CEMETERY (Paper E) \n The committee received and noted a request for the installation of railings on two sets of steps near the chapel and a verbal report by the Operations Manager. \n RESOLVED that relevant quotations should be presented at the following month’s meeting and relevant funds identified in reserves. \n9. CORONAVIRUS RECOVERY GRANT \nCllr Boles declared a non-pecuniary interest in this item.          \nRESOLVED to award a grant of £1\,000 to Friends of St. Georges School towards the operation of St. George’s Community Primary fortnightly foodbank \n10. COMMUNITY GRANT APPLICATION (Paper G) \nMembers discussed application and considered its merit. It was noted that the fund is restricted to £1\,000 unless exceptional circumstances apply. It was noted that the start date for the project was in November 2021. \nRESOLVED not to award the funding requested from Benjamin Adlard School as the purpose was considered to be outside the council’s remit. \n11. EXCLUSION OF PUBLIC AND PRESS \nDue to the confidential nature and commercial sensitivity\, members RESOLVED to exclude the press and public from the meeting for item 12 in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n12. MARSHALLS MAIN PAVILION BOILER (Paper H) \nThe committee received a written report and verbal update from the Operations Manager. \nRESOLVED to authorise the expenditure of £1\,650 for boiler repair and labour. \nThe meeting closed at 19.47 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-09-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211103T190000 DTEND;TZID=Europe/London:20211103T210000 DTSTAMP:20220202T095513Z CREATED:20210903T104907Z LAST-MODIFIED:20220202T095513Z UID:27026-1635966000-1635973200@gainsborough-tc.gov.uk SUMMARY:Full Council - 03.11.2021 DESCRIPTION:AGENDA - Full Council - Wednesday 3 November 2021 - PUBLIC\n  \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 03 November 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Liam Muggridge \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nBelina Boyer                           Town Clerk \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig \nCouncillor Matt Boles \nCouncillor Keith Panter \nCouncillor Caroline Davies \n2. PUBLIC PARTICIPATION \nThere was none. \n3.TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B) \ni. Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 07 July 2021 be approved and signed as a correct record.  \nii. Meeting of Council held on Wednesday O6 October 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 06 October 2021 be approved and signed as a correct record. \n5. WELCOME BACK FUND \nThe Welcome back Fund Officer invited to speak on the subject had not been able to attend. \n6. COMMITTEE MEETING MINUTES (Paper C) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n7. TOWN CLERKS REPORT (Paper D) \nRESOLVED to NOTE the report from the Deputy Town Clerk. \n8. GENERAL CEMETERY RESURFACING WORKS (Paper E) \nRESOLVED to exclude public and press for item 8 on the agenda due to the commercially sensitive items under discussion. \nRESOLVED to award the resurfacing work To RN Surfacing as per their quote dated 20 October and to approve the resulting expenditure from the current budget and the reserves earmarked for this purpose. \n9. COMMITTEE VACANCIES \nRESOLVED to appoint Cllr Liam Muggridge to the Planning Committee. \nThere remains a vacancy on the Property and Services Committee. \nMeeting concluded at 19.17. URL:https://gainsborough-tc.gov.uk/meeting/full-council-03-11-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT END:VCALENDAR