BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.18.2//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20220726T190000 DTEND;TZID=Europe/London:20220726T210000 DTSTAMP:20221003T115548Z CREATED:20220526T123340Z LAST-MODIFIED:20221003T115548Z UID:27900-1658862000-1658869200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [2.84 MB] \n  \nMinutes of the Planning Committee meeting\, 26 July 2022\, held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\n\nJames Plastow (Vice Chairman)\n\n\n\nPat O’Connor\n\n\n\nDavid Dobbie\nKeith Panter\nAaron Taylor arrived 19.05\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nDenise Schofield (Chairman)\n\n\nRichard Craig\n\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (Town Clerk)\n\n\n\n\n\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nPL23/047\nTo note apologies for absence.\nThe committee received apologies from Cllrs Craig and Lambie.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\nN/A\nLocalism Act 2011\, s31. \n\n\nPL23/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\nN/A\nLocalism Act 2011\, s33. \n\n\nPL23/050 \n  \n  \n \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 28 June 2022 \nPaper B – Planning Committee 6 July 2022\nThe Committee received the minutes of the meeting 28 June 2022 and resolve to sign these as a true record of the meeting. \nThe Committee received the minutes of the meeting 06 July 2022 and resolve to sign these as a true record of the meeting \n \nDC to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPlanning Applications\n\n\nPL23/051\nTo consider planning application received. \nApplication Ref No: 145095 (27/6/22\, 28 days) \nProposal: Application for advertisement consent to install 1no. 42″ LCD media charger and 3no. flag pole signs       \nLocation:  Tesco Stores Ltd\, Trinity Street\, Gainsborough\nThe committee resolved to support the application.\nTC to send response to WLDC\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/052\nTo consider planning application received. \nApplication Ref No: 145121 (28/6/22\, 28 days) \nProposal: Listed building consent for internal shop-fit refurbishment \nLocation:  Unit 18\, Marshalls Yard\, Beaumont Street\, Gainsborough\nThe committee unanimously resolved to support the application.\nTC to send response to WLDC. \n \n \n\n\nPL23/053\nTo consider planning application received. \nApplication Ref No: 145066 (1/7/22\, 28 days) \nProposal: Reserved matters application for Phase 1A to erect 130no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline planning permission 136937 granted 15 September 2020 \nLocation: Land north east of Highfields roundabout Corringham Road Gainsborough\nThe committee resolved to make the following observations: \n·      Not in keeping with NPP 3 Creating a Green Network around Gainsborough \n·     Belt Road would need to be widened and equipped with dedicated footpaths and cycleways \n·     committee recommends a reduced speed limit for Belt Road \n·     concerned that TPO protected trees might be affected. TPOed trees should be retained.\nTC to send response to WLDC. \n \n\n\n\nPL23/054\nTo consider planning application received. \nApplication Ref No: 145033 (11/7/22\, 28 days) \nProposal: Planning application to remove existing pre-fabricated single garage and replace with a double pre-fabricated garage built on the existing concrete hard standing. \nLocation:  5 Laburnum Avenue Gainsborough\nThe committee unanimously resolved to support the application.\nTC to send response to WLDC. \n \n\n\n\nPL23/055\nTo consider planning application received. \nApplication Ref No: 145141 (13/7/22\, 28 days) \nProposal:  Application for advertisement consent for 7no. freestanding map monoliths and 9no. fingerpost signs. \nLocation: Gainsborough Town Centre\, Gainsborough\nThe committee resolved to make the following observations: \n·   The applicant should ensure the proposed map monoliths are accessible to both visually impaired users and wheelchair users. \n·   Any signposts should be regularly checked for correctness.\nTC to send response to WLDC. \n \n\n\n\nPL23/056\nDecision notices\nTo note decision notices received since last meeting. – NONE RECEIVED\nThere were none.\n \n\n\n\nPL23/057\nStreet naming requests\nTo consider street naming requests received (if there are any).\nThere were none.\n\n\n\n\nPL23/058\nTree preservation orders\nTo consider tree preservation orders received (if there are any).To note response from WLDC regarding questions from the previous meeting.\nPaper C\nCllr Taylor agreed to find out who owned the willow tree opposite the Service Club and report back to the committee.\nAT to make enquiries and report back. \nDC to add to next agenda.\n\n\n\nPL23/059\nGainsborough neighbourhood plan\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any)\nThere were none.\nTC to identify NP policies re. objections for PL23/055\n\n\n\nPL23/060\nBus Stop Clearway – Gainsborough\, Corringham Road\nTo consider proposal for bus stop clearway on Corringham Road.\nPaper D\nThe committee resolved that it had no objections to the proposal.\nN/A\n\n\n\nPL23/061\nProposed waiting restriction – Melrose Road\, Gainsborough\nTo consider proposal to introduce No Waiting at Any Time and Limited Waiting on specified areas of Melrose Road.\nPaper E\nThe committee resolved that it had no objections to the proposal.\nN/A\n\n\n\nPL23/062\nGate Burton Energy Park\nTo consider second stage of consultation on Low Carbon’s proposals for Gate Burton Energy Park – the new solar and energy storage park we are proposing to build on land near Gate Burton\, Lincolnshire.\nConsultation is open from 22 June to 5 August 2022\nPaper F\n\nTC to try and invite Gate Burton Energy Park representative to Full Council in September.\n\n\n\nPL23/063\nLincolnshire Minerals and Waste Local Plan: Issues and Options and Call for Sites\nTo consider the Issues and Options consultation document for the Minerals and Waste Local Plan for the county\nPaper G\nThe committee noted the Options and call for sites consultation document.\n\n\n\n\nPL23/064\nTo receive any items for notification to be included on a future agenda – for information only\nLand off Corringham Road\, GainsboroughFuture of the RAGE website \nNeighbourhood Plan Working DC to include on future agendas Group \nCCTV Safe zone\nTPO for Willow Tree (AT)\n\nN/A\n\n\nPL23/065\nTo note the date and time of the next Planning committee is scheduled for 23 August 2022 at 19.00.\nThe committee noted the date and time for the next scheduled meeting as 23 August 2022 at 19.00.\n.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 20.04 URL:https://gainsborough-tc.gov.uk/meeting/27900/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220726T180000 DTEND;TZID=Europe/London:20220726T190000 DTSTAMP:20221024T125238Z CREATED:20220721T104508Z LAST-MODIFIED:20221024T125238Z UID:28031-1658858400-1658862000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-07-26 Papers public PE\n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [90.05 KB] \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Personnel Committee which will be held on Tuesday 26 July 2022 at 6.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr R Craig (C)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr J Plastow\, Cllr D Schofield\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/049\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/050\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/051\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/052\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/053\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 13 July 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/054\nCouncil Governance\nTo receive a report from the external HR consultant contracted to review the post gradings for the Town Clerk\, Deputy Clerk & RFO and Operations Manager and determine staff pay in accordance with delegated powers (Structures and Functions 7.14).\nExclusion of Public and Press recommended due to the personal nature of the matter under discussion.\nPaper B\n \n\n\nPC23/055\nAdmin Support Officer\nTo approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process to the current staff vacancy.\nTo appoint shortlisting and interview panel and agree power be delegated to agree appointment.\nTo confirm the terms and conditions to be offered to the new post holder.\nPaper C\nLocal Government Act 1972\, s.112\n\n\nPC23/056\nOperations Manager\nTo approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process to the current staff vacancy.\nTo appoint shortlisting and interview panel and agree power be delegated to agree appointment.\nTo confirm the terms and conditions to be offered to the new post holder.\nPaper D\nLocal Government Act 1972\, s.112\n\n\nPC23/057\nAllotments Officer\nTo consider a request from Property and Services Committee to create the position of an Allotments Officer and consider  a draft job description and person specification.\nPaper E\nLocal Government Act 1972\, s.112\n\n\nPC23/058\nItems of notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPC23/059\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for 14 September 2022 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220719T190000 DTEND;TZID=Europe/London:20220719T210000 DTSTAMP:20220714T140804Z CREATED:20220526T123229Z LAST-MODIFIED:20220714T140804Z UID:27899-1658257200-1658264400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [3.02 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 July 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/033\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/034\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/035\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/036\nMinutes of the previous meeting\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 June 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/037\nFinancial reports\nTo receive and consider for approval the following financial reports:Paper B Unpaid Expenditure Transactions for 14 July 2022\nPaper C Cashbook Summary (including due and unpaid transactions) for 14 July 2022\nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 July 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/038\nMonthly bank reconciliation\nTo approve and resolve to sign the monthly bank reconciliation for 30 June 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/039\nDebt Recovery Policy\nTo review and readopt the Council’s Debt Recovery Policy.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS23/040\nTo consider the following motion:\nAt the Finance & Strategy Committee Meeting of 16 February 2022 it was resolved to instruct the Council Solicitor to advise the Lease is in breach and the debts need to be cleared\, The Town Clerk to contact the Solicitor to write a letter to the debtor. I do not know if this was done\, if not why not.\nWe sign and agree leases and they need to be honoured so I am asking this committee to seriously look into why nothing appears to have been done.\nI so move\nYOURS CLLR PAUL M KEY\nPaper G\n \n\n\nFS23/041\nTo note a temporary phone message.\nPaper H\n \n\n\nFS23/042\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/043\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 16 August 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220713T190000 DTEND;TZID=Europe/London:20220713T210000 DTSTAMP:20221003T111841Z CREATED:20220526T123055Z LAST-MODIFIED:20221003T111841Z UID:27898-1657738800-1657746000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-07-26 Papers public PE\n  \nMinutes of the Personnel Committee meeting\, 13 July 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\nJames Plastow\n\n\n\nSally Loates\n\n\n\nTim Davies\n\nKenneth Woolley (Chairman)\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n\n\n\n\nRichard Craig (Chairman)\nPat O’Connor\nDenise Schofield (Vice Chairman)\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC & RFO)\n\n\n\n\n\n  \nAlso present: There was no public present. \nThe committee resolved to appoint Cllr Woolley as Chairman for the meeting. \n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/035\nApologies for absence\nTo note apologies for absence.\nApologies for absence had been received from Cllrs Boles\, Craig\, O’Connor and Schofield. These were duly noted.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/036\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/037\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/038\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude public and press for item 41 due to it being a personnel issue. \n  \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/039\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 8 June 2022\nThe Committee resolved to sign the minutes of the meeting 8 June 2022 as a true record of that meeting. \nCllrs Loates and Woolley abstained from voting. \n \nDC: Publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/040\nRecruitment\nTo receive an update on the recruitment process for the caretaker and seasonal grounds maintenance operative.\nThe Committee noted the update from Cllr Key and the Town Clerk.\n\nLocal Government Act 1972\, s.112\n\n\nPC23/041\nStaffing Issues\nTo considera)  a motion by Cllr Woolley to increase the hours offered to the successful candidate from 12 to 16 hours per week\, due to the expanding role of Caretaker position. \nb)  To receive the recommendation from the employment panel and confirm the terms and conditions to be offered to the new post holders.\nExclusion of Public and press recommended due to the personal nature of this item.\nPaper B\na)  The Committee resolved to increase the hours to 16 hours per week for the Caretaker position having ensured that the additional costs would be within the current budget. \n  \nb)  The Committee resolved to approve the recommendation of the recruitment panel and confirm the Contract of Employment for the Caretaker post with the necessary amendments to reflect the additional hours.\nDC: Send Caretaker Contract of employment and arrange start date.\nLocal Government Act 1972\, s.112\n\n\nPC23/042\nStaff Training\nTo consider approving continuous professional development as requested by an officer.\nPaper C\nThe Committee resolved to approve the attendance of the DC & TC at the Finance Summit on Wednesday 7 September.\nTC: Book with SLCC.\nLocal Government Act 1972\, s.112\n\n\nPC23/043\nStaff Handbook\nTo consider adopting the staff handbook as reviewed by the Council’s HR consultant.\nPaper D\nThe Committee resolved to refer the review to the Policy Review Working Group.\nTC: Inform Policy Review Working Group.\n \n\n\nPC23/044\nSickness Absence Policy\nTo receive a report on a sickness absence policy and consider how to progress.\nPaper E\nThe Committee resolved to defer any decision on a sickness absence policy until the Staff Handbook had been reviewed by the Policy Review Working Group (PRWG) and adopted by Council.\nTC: Inform Policy Review Working Group\n \n\n\nPC23/045\nPay Policy\nTo receive a report on a Pay policy and consider how to progress.\nPaper F\nThe Committee resolved to instruct the Policy Review Working Group to ensure all relevant aspects of a pay policy are contained within the Staff Handbook or staff contracts. \nCllr Key abstained from voting.\nTC: Inform Policy Review Working Group. \n  \n \n \n\n\nPC23/046\nHR Management Software\nTo receive an update on and review the use of the free HR management software.\nPaper G\nThe Committee resolved to stop using the free software and transfer data back to the old system. To continue research into suitable applications that will accommodate the needs of the town council’s service.\nDC to transfer data from Mentor System back to spreadsheets and calendars. \nTC to conduct relevant research.\n \n\n\nPC23/047\nFuture Agenda Items\nTo receive any items for notification to be included on a future agenda – for information only\n·      Recruitment of Admin Support Officer \n·      Recruitment of Allotments Officer\nTC to include on future agenda.\nN/A\n\n\nPC23/048\nTime and Date of next Meeting\nTo note the date and time of the next Personnel Committee Meeting scheduled for 14 September 2022 at 19.00.\nThe committee resolved to call an extraordinary meeting asap to discuss the recruitment of the Admin Support Officer. \nThe committee noted the date and time for the next scheduled meeting as 14 September 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 19.48. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220712T190000 DTEND;TZID=Europe/London:20220712T210000 DTSTAMP:20221003T113517Z CREATED:20220526T122915Z LAST-MODIFIED:20221003T113517Z UID:27897-1657652400-1657659600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [4.67 MB] \n  \nMinutes of the Property & Services Committee Meeting\, 12 July 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\n\n\n\nDennis Dannatt\n\nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\nJulie Musonda\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nPat O’Connor\n\n\n\n\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DC & RFO)\n\n\n\n\n  \nAlso present: Andy Gray (Housing and Environmental Enforcement Manager)\, Kimble Enderby\, Senior Licensing and Community Safety Officer\,  Ady Selby (Director of Commercial and Operational Services) from WLDC. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPS23/044\nApologies for absence\nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Lambie and O’Connor. \n \n\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/045\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPS23/046\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPS23/047\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 56\, 58 and 60.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/048\nMinutes of the previous meeting\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).Paper A – Property and Services Tuesday 14 June 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 14 June 2022 as a true record of that meeting. \n  \n \nDC to Publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPS23/049\nTown Clerk’s report\nTo note matters on items concerning this committee (for information only)\nPaper B\nThe Committee noted the report.\n\n \n\n\nPS23/050\nTo receive a presentation\nBy the Housing and Environmental Enforcement Manager at West Lindsey District Council to talk about Public Spaces Protection Orders.\n The Housing and Environmental Enforcement Manager at West Lindsey District Council talked about Public Spaces Protection Orders\, their purpose\, their enforcement and how West Lindsey DC decided whether or not to discharge a PSPO. He explained that a public consultation was currently online regarding the PSPO currently in place for Gainsborough General Cemetery. He explained that there was a district wide PSPO in place that required dog owners to clean up after their dogs anywhere in the district.\nTC to share public consultation details on website and social media.\n \n\n\nPS23/051\nTo receive a presentation\nby the Director of Commercial and Operational Services at West Lindsey District Council to talk about the Lights Switch on event and to consider contributing all or part of the Christmas events budget to a joint event between Marshall’s Yard\, WLDC and Gainsborough TC.\nThe Director of Commercial and Operational Services at West Lindsey District Council talked about the Christmas lights events and events in the town centre in general. \nThe Committee resolved to fund £5\,000 to the Christmas lights switch on event with Marshalls Yard and WLDC for 2022.\nDC to make arrangement to transfer the money.\n \n\n\nPS23/052\nSt Georges Play Area\nTo consider a request for a litter bin inside the play area.\nPaper C\nThe Committee resolved to purchase a metal bin with ground fixings similar to the ones on riverside walk.\nGML to source suitable bin and DC to purchase.\nLitter Act 1983\, ss.5\, 6\n\n\nPS23/053\nAllotment matters \na)     To consider request(s) to erect structures on allotments. (Deferred from June’s meeting – PS23/028) \nPaper D \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nb)     To consider a request for the use of a hosepipe.\nPaper D \n  \nc)     To consider a complaint from an allotment holder whose plants had been damaged during maintenance and repair work.\nPaper E \n  \nd)     To consider letting allotments that are overgrown free of charge for a limited time to clear the waiting lists.\nPaper F\na) The Committee resolved: – \nRequest 1 \nWildlife pond \nTo grant written permission for the installation of wildlife pond on Love Lane plot 13 on the proviso an enclosed boundary is created around the pond area. \nCllr Key voted against. \n  \nRequest 2 \nFence \nThat the Chairman to attend site and decision be delegated to him whether to retrospectively grant written permission for the erection of the fence on Showfields plot 8. \n  \nRequest 3 \nFence \nTo grant written permission for the erection of the fence on North Warren plot 3B. \nChicken Coop \nTo not grant written permission as proposed due to the coop being to small for the number of birds as per RSPCA guidance. \n  \nRequest 4 \nHosepipe \nTo not grant permission for the use of a hosepipe on Foxby Hill 73A&B to fill his water butt\, but suggest alternative ways to transport the water. \nCllr Key voted against. \n  \nRequest 5 \nStandpipe \nTo not grant retrospective permission for the installation of a standpipe on Spital Hill plot 46 and ask the plot holder to remove it. \nc) The Committee resolved to replace the five plants Philadelphus\, Climbing rose\, Tea Rose\, Viburnum and Decaisnea Fargesii at a cost of approximately £85 plus delivery but source the plants at a local nursery which is likely to be cheaper. \nCllr Key voted against. \nd) The Committee resolved to permit the allocation of plots free of charge with a disclaimer to those people on the waiting list who are willing to take on an overgrown plot and remove any unsafe structures or make them safe where possible thus reducing the waiting list and getting plots back into cultivation\, subject to admin availability to carry out the work. \nCllr Key voted against.\nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n TC to respond to the applicant with committee decision. \n  \n  \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n   \nTC to advise the plot holder with committee decision. \n  \nTC to allocate plots when time allows.\n \n\n\nThe Committee resolved under Standing Order 3z to extend the meeting by up to 30 minutes.\n\n\nPS23/054\nMemorial bench policy\nTo consider adoption of a draft memorial bench policy.\n(Deferred from June’s meeting – PS23/031).\nPaper G\nThe Committee resolved to adopt the draft memorial bench policy.\nTC to Publish.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/055\nMemorial bench application\nTo consider a memorial bench application.\n(Deferred from June’s meeting – PS23/032)\nPaper H\nThe Committee resolved to defer until the application form has been received.\n\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/056\nFire Safety\nTo consider the Chubb Fire & Safety recommendations for Richmond House and Marshalls and decide what further action to take.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\n(Deferred from June’s meeting – PS23/034)\nPaper I\nThe Committee resolved to accept the quotations by A Price Electrical for fire safety upgrades at Richmond House and Marshalls and additional works identified in the fire risk assessment at Richmond House.\nDC to advise contractor. \nTC to contact the conservations officer at WLDC regarding works to be undertaken in the main part of Richmond House.\nLocalism Act 2011 s. 1-8\n\n\nPS23/057\nCemetery Matters\nTo consider a request from a memorial mason to waive fees due.\nPaper J\nThe Committee resolved to pay the £80 invoice from Samuel Jacob memorials and to waiver the Council fee for the erection of a new headstone.\nDC to inform Samuel Jacob memorials of the outcome.\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/058\nProperty Maintenance and Repair\nTo consider authorizing the expenditure to replace or strengthen the Marshalls Sports Ground Garage doors.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\nPaper K\nThe Committee resolved to \nreplace existing garage doors with a modern up-and over garage door at an approximate net cost of £600 for the door plus installation and labour. And to \nrecommend to Full Council to retrospectively approve a budget virement (precise amount to be determined) from EMR Marshalls Pavilion Maintenance (12000/16) to a new General Repairs and Maintenance Code to cover the cost.\nGMT to source suitable contractors and quotes.\nLocalism Act 2011 s. 1-8 \n \n\n\nPS23/059\nRemembrance Sunday\nTo note the action timeline and progress made so far.\nPaper L\nThe committee noted the timeline\, that a TRO had already been requested and that the DC would be meeting with the representatives of the Royal British legion.\nDC to organise a meeting with the RBL.\n \n\n\nPS23/060\nAsbestos management\nTo consider quotations received for asbestos testing and management surveys and decide which contractor to use.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\nPaper M\nThe Committee resolved to accept the quotation from SGS UK Ltd to carry out an asbestos sampling survey on 5no. allotment sites. Following the analysis of the samples a comprehensive report shall be issued\, along with advice of any required remediation works to be undertaken.\nTC to advise successful and unsuccessful contractors.\nLocalism Act 2011 s. 1-8\n\n\nPS23/061\nChildren’s Cricket Sessions\nTo consider a request to use the cricket field free of charge.\nPaper N\nThe Committee resolved to approve Gainsborough Cricket Club to use the field for approx. 6 weeks free of charge to run free fun cricket session for 5-11 year olds through the school holidays.\nDC to contact the cricket club advising of the committee decision.\nLocalism Act 2011 s. 1-8\n\n\nPS23/062\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Deferred item \n·      For Personnel to consider appointment of an Allotments Officer.\nTC to add to agenda.\nN/A\n\n\nPS23/063\nDate and time of the next meeting\nTo note the date and time of the next Property and Services committee scheduled 13 September 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 13 September 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.20. \n  URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-committee-meeting/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220706T190000 DTEND;TZID=Europe/London:20220706T210000 DTSTAMP:20221003T110317Z CREATED:20220526T122507Z LAST-MODIFIED:20221003T110317Z UID:27895-1657134000-1657141200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:2022-07-06- FC Public papers\nMinutes of the Full Council meeting 06 July 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nTim Davies\nSally Loates\nKeith Panter\n \n\n\n \nDavid Dobbie\nLiam Muggeridge\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n\n\nCaz Davies\n \nPat O’Connor\nAaron Taylor\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \n \n \nBaptiste Velan\n\n\nRichard Craig\n \n \nDenise Schofield\n \n\n\n \nChris Lambie\n \n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC)\n \n \n\n\n\n  \nAlso present: two members of the public \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nA Member of the public attended regarding the sale and purchase of a shed for a plot on Love Lane allotments. \n  \nThe Council resolved to investigate and take statements from relevant parties and a report put to the relevant committee.\nTC to investigate and take statements from relevant parties selling and purchasing the shed on Love Lane allotments.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/047\nTo note apologies for absence.\nCllrs Craig\, Schofield\, Boles and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only) \nPaper A\nMembers resolved to defer until the end of the meeting in order to exclude press and public.\n \nN/A\n\n\nFC23/051\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/052\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper B – Extraordinary Full Council 15 June 2022\nCllr Dobbie advised he had submitted apologies on 1 July when the meeting was called. \n  \nThe Council resolved to sign the minutes of the meeting 15 June 2022 as true record of that meeting. \n  \nCllr Muggeridge abstained from voting.\nDC publish approved minutes.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/053\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Personnel Committee\, 8 June 2022 \nPaper D – Property and Services Committee\, 14 June 2022 \nPaper E – Finance and Strategy Committee\, 21 June 2022 \nPaper F – Planning Committee\, 28 June 2022\nThe Council noted the draft minutes of the committees.\n \nLocal Government Act 1972\, s 112  \n\n\nFC23/054\nChristmas Working Group \nTo consider adoption of the Christmas Working Group Terms of Reference\, and (if adopted) appoint members thereto \nPaper G\nCllr Key informed Council that he and Cllrs Dannatt\, Key & Panter had met with Marshalls Yard employees who are organising the 2022 Christmas event. He felt comfortable that the TC should work alongside them and WLDC for the 2022 event and not run a separate event. \nThe DC questioned if the TOR were fit for purpose if the Council were potentially going to work with Marshalls Yard and WLDC as in previous years. \nThe Council resolved to adopt of the Christmas Event Working Group Terms of Reference. \nCllr T Davies voted against and Cllrs C Davies\, Loates and Woolley abstained from voting. \nThe Council resolved to appoint Cllrs  Dannatt\, Key\, Panter & Plastow to the  Christmas Event Working Group.\nCllrs  Dannatt\, Key\, Panter & Plastow to arrange Christmas Event Working Group meetings to discuss and propose options for the re-use of the old Christmas lights. \n \nLGA1972\, s.101\n\n\nFC23/055\nTo consider the following recommendation from Property and Services Committee for approval. \na)    (PS23/040) The Committee resolved to recommend to Full Council to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nThe Council resolved to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nTC to inform Anna Scott at WLDC.\nLGA1972\, s.144\n\n\nFC23/056\nTo consider the following recommendations from Finance and Strategy Committee for approval. \n  \na)     (FS/23/026) The Committee resolved to recommend to Full Council concerning: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \nb)    (FS/23/027) The Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nc)     (FS/23/028) The Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \nd) (FS/23/023) The Committee resolved to recommend to Full Council that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nThe Council resolved that the next strategic action steps with WLDC are: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \n  \n  \nThe Council resolved to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nThe Council resolved to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \n  \n  \nThe Council resolved that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nTC to inform Gary Reevell (Team Manager Property & Assets) at WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nTC to inform Ady Selby at WLDC. \n  \nDC to make budget virement. \n  \nn/a\nLGA1972\, s.144 \n  \n  \n  \nLGA1972\, s.112 \nLGA1972\, s.101\n\n\nFC23/057\nTo consider adoption of the Policy Review Working Group Terms of Reference and appoint members thereto (if adopted). \nPaper H\nThe Council resolved to adopt of the Policy Review Working Group Terms of Reference subject to agreed amendments and appoint Cllrs T Davies & Key. \nCllr Dobbie abstained from voting.\n \nLGA1972\, s.101\n\n\nFC23/058\nTo note the dates of a recent staff resignation and consider adjusting the council offices official opening times taking into account current staff shortages. \nPaper I\nThe Council resolved to note the recent staff resignation and: – \n·     restrict active phone hours to core times of 10.00-12.00 and 13.00-15.00 \n·     restrict visitors to appointments only until additional members of office staff can be recruited. \n·     Funeral directors will be given direct line contact details Monday to Friday but will be encouraged to make enquiries emailing a dedicated email address. \n·     A new phone message to be recorded similar to the WLDC one which will signpost callers to relevant WLDC\, LCC and ACIS services.\n \n \n\n\nFC23/059\nTo consider hiring administrative agency staff in the interim until an Admin Support Officer (or similar) can be appointed and take up post to handle incoming phone calls\, mail\, enquiries and other administrative tasks. \nIf approved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6 ‘. \nPaper J\nThe Council resolved to employ temporary agency staff for the admin role for 37 hours per week at the earliest opportunity. \nThe Council resolved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6. \n \n \nLGA1972\, s.112\n\n\nThe Council resolved to exclude the public and press. Two members of the public left the meeting.\n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only)\nPaper A\nMembers noted the report.\n \nN/A\n\n\nFC23/060\nTo note the application for FCC Communities Foundation application for improvements on the Levellings Park and resolve to commit the council’s earmarked reserves of £16\,945.50 to the project and confirm the third-party funding of £10\,750 required under the terms of the grant conditions from reserves if required.\nPaper K\nThe council resolved to commit its earmarked reserves and if needed £10\,750 from general reserves to support the FCC grant application for £100\,000. Meanwhile further funding applications and support will be sought from other third-party sources.\nTC: Write confirmation letter to FCC\nLGA1972\, s.112\n\n\nFC23/061\nTo note the correspondence previously circulated by email – for information only.\nPaper L\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC23/062\nTo note the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220706T183000 DTEND;TZID=Europe/London:20220706T190000 DTSTAMP:20221003T114931Z CREATED:20220629T103631Z LAST-MODIFIED:20221003T114931Z UID:27967-1657132200-1657134000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Planning Committee DESCRIPTION:Minutes of the Planning Committee meeting\, 6 July 2022\, held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\n\n\n\n\n\nPat O’Connor\n\n\n\nDavid Dobbie (Chairman)\n\nAaron Taylor\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nJames Plastow (Vice Chairman)\n\n\nRichard Craig\nKeith Panter\nDenise Schofield (Chairman)\n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DC & RFO)\n\n\n\n\n\n  \nAlso in attendance: Cllr Liam Muggridge \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL23/042\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/043\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.\nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL23/044\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL23/045\nTo consider planning applications received. \nApplication Ref No: 144738 (27/6/22\, 14 days)\nProposal: Planning application to erect 8no. commercial units\nLocation: Land off Willoughton Drive\, Gainsborough \nChange to layout and submission of landscaping scheme.\nCllr Plastow declared a non-pecuniary interest as he uses it as his local vets. \nThe Committee resolved to object to the application on the grounds of the environmental impact with the removal of greenery\, contamination risk and would await a response regarding how the noise and air quality impact on the residential housing will be mitigated.\nDC to send response to WLDC.\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/046\nTo note the date and time of the next Planning committee is scheduled for 26 July 2022 at 7.00pm.\nNoted\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nMeeting Concluded at 6.40pm URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-planning-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220629T090000 DTEND;TZID=Europe/London:20220629T180000 DTSTAMP:20220629T155613Z CREATED:20220629T155613Z LAST-MODIFIED:20220629T155613Z UID:27981-1656493200-1656525600@gainsborough-tc.gov.uk SUMMARY:Low Carbon Consultation Event List- Solar and energy park proposals for Gate Burton DESCRIPTION:Please download the pdf here: \nConsultation URL:https://gainsborough-tc.gov.uk/meeting/low-carbon-consultation-event-list-solar-and-energy-park-proposals-for-gate-burton/ END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220628T190000 DTEND;TZID=Europe/London:20220628T210000 DTSTAMP:20221003T114223Z CREATED:20220526T122335Z LAST-MODIFIED:20221003T114223Z UID:27894-1656442800-1656450000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [920.34 KB] \n  \nMinutes of the Planning Committee meeting\, 28 June 2022\, held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n \n \nJames Plastow (Vice Chairman)\n\n\n \n \n \n\n\nDavid Dobbie\n \nAaron Taylor\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nDenise Schofield (Chairman)\n\n\nRichard Craig\nPat O’Connor\n \n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DC & RFO)\n \n \n\n\n\n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL23/021\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie\, O’Connor and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/022\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.\nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL23/023\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL23/024\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 24 May 2022\nThe Committee resolved to sign the minutes of the meeting 24 May 2022 as a true record of that meeting. \nCllr Taylor abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL23/025\nTo consider planning applications received. \nApplication Ref No: 144931 (24/5/22\, 28 days)\nProposal: Planning application for extension to commercial unit to create additional unit.\nLocation: Rase Veterinary Centre\, Heapham Road\, Gainsborough\nCllr Plastow declared a non-pecuniary interest as he uses it as his local vets. \nThe Committee resolved to support the application.\nDC to send response to WLDC.\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/026\nTo consider planning applications received. \nApplication Ref No: 144927 (25/5/22\, 28 days)\nProposal: Planning application for proposed single storey side and rear extension with integral garage\nLocation: 16 Riverside Approach\, Gainsborough\nThe Committee resolved to support the application.\nDC to send response to WLDC.\n\n\n\nPL23/027\nTo consider planning applications received. \nApplication Ref No: 144972 (1/6/22\, 28 days)\nProposal: Application for advertisement consent for new full length fascia sign with logo\, 2no. projecting signs\, 1no. pavement A frame poster board and TSB web signs\nLocation: 6 Market Street\, Gainsborough\nCllr Dobbie declared a non-pecuniary interest as he uses the bank. \nThe Committee resolved to refuse the application due to the current signage proposal\, due to it being in a conservation area and the signage is proposed to be plastic and illuminated. \nRequest the applicant to consult the Shopfront Design guide and amend the application.\nDC to send response to WLDC.\n \n\n\nPL23/028\nTo consider planning application received. \nApplication Ref No: 144913 (6/6/22\, 21 days) \nProposal: Planning application for change of use to 28no. apartments \nLocation: Former Lea Road School\, Lea Road\, Gainsborough\nThe Committee resolved to respond with the following observations: – \n1) As per other responses would like to see the provision of a Flood Risk Assessment and Drainage plan submitted. \n2) Queries over if the front facade of the building was listed. \n3) Would like to see the history of the building apparent.\nDC to send response to WLDC. \n \n \n\n\nPL23/029\nTo consider planning application received. \nApplication Ref No: 144976 (20/6/22\, 28 days)\nProposal: Planning application for conversion of garage and single storey extensions\nLocation: 17 Claythorne Drive\, Gainsborough\nThe Committee resolved to note their concern regarding parking on the street with the loss of the garage.\nDC to send response to WLDC.\n\n\n\nPL23/030\nTo consider planning application received. \nApplication Ref No: 145074 (22/6/22\, 28 days)\nProposal: Application for advertisement consent for internally illuminated fascia sign and window manifestations\nLocation: Unit 18\, Marshalls Yard\, Beaumont Street\, Gainsborough\nThe Committee resolved to respond with no objections. \n  \n \nDC to send response to WLDC. \n \n \n\n\nPL23/031\nTo consider planning application received. \nApplication Ref No: 145024 (23/6/22\, 28 days) \nProposal: Planning application for the installation of 1no. CCTV camera \nLocation: 21 Market Place Gainsborough\nThe Committee resolved to support the application. \n  \n \nDC to send response to WLDC. \n \n\n\n\nPL23/032\nTo note decision notices received since last meeting.\nNone received.\nN/A\n\n\n\nPL23/033\nTo consider street naming requests received (if there are any).\nNone received.\nN/A\n\n\n\nPL23/034\nTo consider tree preservation orders received (if there are any).\nNone received.\nN/A\n\n\n\nPL23/035\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any).\nNone received.\nN/A\n\n\n\nPL23/036\nTo receive response from the Tree and Landscape Officer at WLDC regarding locating TPO’s within Gainsborough.\nPaper B\nThe Committee resolved to contact WLDC to clarify the following: – \n1)  The Willow Tree on Bridge Street (year 1996) they would like to ensure it is being protected and they think it is barriered off at the minute. \n2) What happens if a tree is felled without permission? \n3) Are most of the felled trees due to them being diseased? \n4) Is there a policy to replace felled trees?\nDC to email WLDC for clarity over felled trees and the Willow on Bridget Street.\n \n\n\nPL23/037\nTo consider Traffic Regulation Order request from Thonock Park for a speed reduction on the Belt Road\, Gainsborough\, or/and speed calming measures (the current SLOW painted on the road needs re-painting)\, the junction between The Avenue\, The Belt Road and Thonock Park is notoriously bad.\nThe Committee resolved to support the request for traffic calming measures on the Belt Road.\nASO to write to the County Councillor and applicant advising the Council support their TRO request.\n \n\n\nPL23/038\nPublic Consultation Event\, Gainsborough Southern SUE\, Warren Wood\nPaper C\nThe Committee resolved to see if Savills would like to attend Julys Full Council meeting to present the draft proposals for an outline planning application for the Gainsborough Southern Neighbourhood SUE.\nTC to contact Savills to see if they would like to present to the Full Council.\n \n\n\nPL23/039\nTo receive notice under Town and Country Planning (Development Management Procedure) (England) Order 2015 NOTICE UNDER ARTICLE 13 OF APPLICATION FOR PLANNING PERMISSION from Gainsborough Trinity Foundation for Full Planning Approval for a Proposed Two Storey Extension to Provide Additional Function Rooms with External Terrace.\nPaper D\nCommittee noted receipt of the Notice and resolved to inform GTF that within the planning application submission they would like to see a plan of how the traffic issue will be alleviated and proof that the local residents have been consulted on the application.\nDC to email GTF to advise of the committees wishes.\n \n\n\nPL23/040\nTo receive any items for notification to be included on a future agenda – for information only\n·     Neighbourhood Plan Working Group – to consider setting up a working group \n·     The Gap\, Corringham Road – To consider what can be achieved with eh land if approved as an asset of community value \n·     CCTV Safe Zone\nDC to include on future agendas.\nN/A\n\n\nPL23/041\nTo note the date and time of the next Planning committee is scheduled for 26 July 2022 at 7.00pm. \n \nThe Committee resolved to call an extraordinary meeting on Wednesday 6 July 2022 at 6.30pm to consider one agenda item.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nMeeting Concluded at 8.20pm URL:https://gainsborough-tc.gov.uk/meeting/27894/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220621T190000 DTEND;TZID=Europe/London:20220621T210000 DTSTAMP:20221003T111014Z CREATED:20220526T122118Z LAST-MODIFIED:20221003T111014Z UID:27893-1655838000-1655845200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:AGENDA PACK - Finance and Strategy Comittee - Tuesday 21 June 2022_Redacted\n\nMinutes of the Finance & Strategy Committee Meeting\, 21 June 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nPaul Key\nPat O’Connor\n\n\n \n \nKeith Panter\n\n\n \n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nChris Lambie\n \n\n\nDavid Dobbie\nJulie Musonda\nJames Plastow\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC & RFO)\n \n\n\n\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nFS23/014\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Dobbie\, Lambie\, Musonda\, Plastow\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/015\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/016\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/017\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 17 May 2022\nThe Committee resolved to sign the minutes of the meeting 17 May 2022 as a true record of that meeting. \nCllrs Boles and Panter abstained from voting.\nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/018\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 16 June 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 16 June 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nDC to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/019\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nThe Committee resolved to approve and sign the monthly bank reconciliation. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/020\nTo note the final internal audit report for 2021/22 and consider any actions necessary.\nPaper F\nThe Committee resolved to note the final internal audit report for 2021/22.\nDC to source quotes for the 2022/23 year\, for once and twice-yearly audits.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/021\nTo note a report by the RFO on questions raised at a previous meeting.\nPaper G\nThe Committee resolved to note the response from the RFO.\nN/A\n \n\n\nFS23/022\nTo consider approving commissioning a buildings valuation for re-building purposes.\nPaper H\nThe Committee resolved to approve the quotation from Drewery and Wheeldon for the building valuations of Richmond House\, Marshalls\, Roses\, Levellings and Cemetery Chapel.\nDC to email D&W and organise access to carry out valuations.\n \n\n\nFS23/023\nTo review the following policies and consider any changes recommendation for approval by Full Council: \na)    Standing Orders (NALC 2022 update of the 2018 Model) Paper I \nb)      Financial Regulations (NALC 2019 Model) Paper J\nThe Committee resolved to approve  formatting changes for both the Standing Orders and Finance Regulations to comply with accessibility regulations. \nThe Committee resolved to recommend to adopt both Standing Orders and Financial Regulations with theses changes. \nThe Committee further recommends that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents and presents findings for adoption at a later stage. \n  \n \nDC to carry out formatting changes. \nTC to include on future agenda and draft ToR for Working Group. \n Cllr O’Connor to lead group to fully review both Standing Orders and Financial Regulations. \n \n \n\n\nFS23/024\nTo consider adding a staff zone to the council’s website that will give staff access to H&S and personnel documents when on site and authorise the necessary expenditure.\nPaper K\nThe Committee resolved to approve expenditure to add a staff zone to the council’s website that will give staff access to H&S and personnel documents.\nTC to progress with DrumBeat to establish staff zone on the website.\n \n\n\nFS23/025\nTo note the results of the councillor devices survey\, consider a rough quote for councillor devices and instruct whether to go ahead or not.\nPaper L\nMembers considered the substantial cost implications of this initial estimate and found that on balance the cost exceeded the benefits. \nThe Committee resolved to obtain a comparative quote from an alternative company. SharePoint would not need to be included in further quotes. \n \nTC to source comparative quote and liaise with current supplier.\n \n\n\nFS23/026\nTo note an email from the Team Manager Property & Assets at WLDC and consider any strategic action to take for recommendation to full council. \nPaper M and verbal report\nThe Committee resolved to recommend to Full Council concerning : – \n·      Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double doorset. \nListed Building Consent would be required for the process. \n·      Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·      LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.\nDC to include on Full Council agenda.\n \n\n\nFS23/027\nTo consider contributing to WLDC and Marshall’s Yard market events (from PS23/026)\nTo follow\nThe Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \nNo decision was being taken on contributions to the Christmas event as the Christmas Working Group had not yet been constituted.\nDC to include on Full Council agenda.\nLocalism Act 2011 s.1-8\n\n\nFS23/028\nTo consider approving additional expenses for the staffing re-structure\nPaper N\nThe Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review.\nDC to include on Full Council agenda.\n \n\n\nFS23/029\nTo consider authorising expenditure on repair and engraving of mayoral chains.\nVerbal Report\nThe Clerk reported that the Mayor’s consorts chain required repair\, the names of past mayors needed engraving on to the Mayor’s chain and that the Deputy Mayor’s jewel required cleaning and possibly a more appropriate ribbon.  The clerk advised that £200 were budgeted to maintain civic regalia.\nTC to source quotes.\n \n\n\nFS23/030\nTo consider authorising additional grass cutting costs for verges until ownership can be established to make the areas look tidier (see also PS23/009).\nPaper O\nThe Committee resolved to include the additional 6\,263m2 to future cuts consisting of: – \n·      Ravendale Road Roundabout \n·      North & South side verges at the entrance to Greystones Road \n·      Grass verge running between Middlefield Lane & Claremont Road \n·      Grass verges on Middlefield Lane\, opposite the entrance to Ravendale Road \n·      Grass verges on Heapham Road South\, either side of the entrance to Glentham Road \n·      Grass verge at the entrance to Pingle Close \nThe Clerk would continue to investigate the ownership of the various areas liaise with identified landowners and other agencies with maintenance responsibilities..\nTC to request Glendale to include additional areas in future cuts. \n  \nTC to continue liaising with WLDC & LCC regarding land ownership and maintenance responsibilities.\nLocal Government Act 1972\, ss111 112 \n \n\n\nFS23/031\nTo receive any items for notification to be included on a future agenda – for information only\n·      Debt Recovery Policy Review \n·      Standing Orders Review \n·      Finance Regulations Review\nDC to include on future agenda.\nN/A\n\n\nFS23/032\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 19 July 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 19 July 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220615T190000 DTEND;TZID=Europe/London:20220615T210000 DTSTAMP:20220720T130635Z CREATED:20220603T130523Z LAST-MODIFIED:20220720T130635Z UID:27918-1655319600-1655326800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-06-15 Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Full Council meeting 15 June 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n\nTim Davies\nSally Loates\nKeith Panter\n\n\n\n\n\n\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n\n\n\n\nCaz Davies\n\nPat O’Connor\n\n\n\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\nLiam Muggeridge\n\nBaptiste Velan\n\n\nRichard Craig\nChris Lambie\n\nDenise Schofield\n\n\n\n\n\n\nAaron Taylor\n\n\n\n\n\nIn attendance:\n\n\n\n\nRachel Allbones (DC)\nSean Alcock (OM)\n\n\n\n\n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nNo public present \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/032\nTo note apologies for absence.\nCllrs Dobbie\, Lambie and Craig.\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/033\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n\nLocalism Act 2011\, s31. \n\n\nFC23/034\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n\nLocalism Act 2011\, s33. \n\n\nFC23/035\nTo receive and note the Town Clerk’s report (for information only)\nNo report was presented.\n\nN/A\n\n\nFC23/036\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/037\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper B – Full Council 04 May 2022 Paper C – Extraordinary Full Council 24 May 2022\nThe Council resolved to sign the minutes of the meeting 04 May 2022 as true record of that meeting. \nThe Council resolved to sign the minutes of the meeting 24 May 2022 as true record of that meeting. \nCllr Loates abstained from voting.\nASO to publish approved minutes\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/038\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper D – Property and Services Committee\, 10 May 2022 \nPaper E – Personnel Committee\, 11 May 2022\nPaper F – Extraordinary Personnel Committee\, 17 May 2022 \nPaper G – Finance and Strategy Committee\, 17 May 2022 \nPaper H – Planning Committee\, 24 May 2022.\nThe Council noted the draft minutes of the committees.\n\nLocal Government Act 1972\, s 112  \n\n\nFC23/039\nTo receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe Council resolved to approve end of year accounts for year-end 31st March 2022.\n\n \n\n\nFC23/040\nTo consider appointing to vacancies on committees \na)    One vacancy Finance and Strategy Committee\nThe Council resolved to appoint Cllr Panter to the Finance and Strategy Committee.\nDC to update records.\n \n\n\nFC23/041\nUpdated Model Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nPaper N\nThe Council resolved to update Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nDC to update SO. \nASO to update the website.\n \n\n\nFC23/042\nTo note the completed AGAR: Annual Internal Audit Report and to consider any matters arising. Paper O\nThe Council resolved to note the completed AGAR: Annual Internal Audit Report.\nDC to progress completion of the AGAR\n \n\n\nFC23/043\nTo consider the nine individual statements of the AGAR: Section 1 – Annual Governance Statement preceded by the following assertion: \n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2022.”\nPaper P\nThe Council resolved to complete Section 1 – Annual Governance Statement of the AGAR for 2021/22 as follows: – \nsections 1-8 with the answer YES to the statements\, and N/A to the statement in section 9. \n \nDC to progress completion of the AGAR.\n \n\n\nFC23/044\nTo note any background information and to consider approval of Section 2 – Accounting Statements of the AGAR in the following manner: \ni.   Consideration of the Accounting Statements; \nii.   approval of the Accounting Statements through a resolution\, and; \niii.   sign and date Accounting Statements. \nPaper Q\nThe Council resolved to approve Section 2 – Accounting Statements of the AGAR for 2021/22.\nDC to progress completion of the AGAR.\n \n\n\nFC23/045\nTo note the correspondence previously circulated by email – for information only. \nPaper R\nThe Council noted the correspondence as previously circulated.\n\nN/A\n\n\nFC23/046\nTo note the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.19 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-7/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220614T190000 DTEND;TZID=Europe/London:20220614T210000 DTSTAMP:20220720T130451Z CREATED:20220526T121758Z LAST-MODIFIED:20220720T130451Z UID:27891-1655233200-1655240400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-06-14 P&S Papers as sent - Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee meeting on 14 June 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key\n \n\n\nDennis Dannatt\n \nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\nJulie Musonda\n \n\n\n\n  \nCouncillors Absent\n\n\n\n \nChris Lambie\nPat O’Connor\n\n\n \n \nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\nRachel Allbones (DC & RFO)\n\n\n\n  \nAlso present: there was no public present.\nAs the meeting opened Cllr Key expressed his concern that all pages of his papers stated ‘confidential papers’\, the Clerk explained why but Cllr Key requested that it be noted that he did not accept the reason given. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPS23/020\nTo note apologies for absence.\nApologies had been received for Cllrs Lambie and Velan.\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nPS23/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPS23/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 34\, 35\, 36 and 41.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/024\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 10 May 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 10 May 2022 as a true record of that meeting. \nCllr Musonda abstained from voting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPS23/025\nTo note the clerk’s report on items concerning this committee (for information only)\nPaper B\nCllr Key raised concerns that the Christmas Working Group had not progressed. \nCllr Boles raised concerns about the grass verge cutting\, and previous reports were not clear that areas previously cut would not be included in the new contract. \nThe Committee noted the clerk’s report. \nCllrs Boles and Dannatt abstained from voting.\n \n \n\n\nPS23/026\nTo consider contributing financially to WLDC and Marshall’s Yard market events.\nPaper C\nThe RFO advised the Council had budgeted £2\,500 for Local Event Support. \nThe Committee resolved to inform WLDC they agree in principle to support the Food Festival but would require figures in order to agree funds. Defer for further information.\nTC to contact WLDC for further information and include on next agenda.\nLocalism Act 2011 s. 1-8\n\n\nPS23/027\nTo consider a request from Lincolnshire County Council to adopt a bus shelter\nPaper D\nThe Committee resolved to adopt the newly refurbished bus shelter on Baines Road and include on Council’s asset register.\nDC to email LCC advising of the council adoption.\nLocal Government (Miscellaneous Provision) Act 1953\, s.4\n\n\nPS23/028\nTo consider various requests to erect structures on allotments.\nPaper E\nMembers were not satisfied with the lack of information presented. \nFour applications were received. \nThe Committee resolved to: – \n1)    Defer until a full report and pictures are provided. \n2)    Defer until a full report and pictures are provided. \n3)    Defer until a full report and pictures are provided. \n4)    Refuse the application as it would take over more than 25% of the allotment plot.\nDC to produce report for applications 1-3 for the next meeting. \n  \nTC to write to applicant 4 advising of refusal of the application.\nN/A\n\n\nPS23/029\nTo consider a key deposit request by an allotment holder.\nPaper F\nThe Committee resolved to write to the plot holder advising that without evidence that it was a returnable key deposit and not money to have keys cut the Council cannot refund the money.\nTC to write to plot holder advising of the Committee decision.\n \n\n\nPS23/030\nTo consider a request from Retford memorials.\nPaper G\nThe Committee resolved to agree for the Friends of the Gainsborough Cemeteries to apply for memorial applications for four graves with no exclusive rights attached to them.\nDC to email Retford Memorials advising of the Committee decision.\nLocal Authorities’ Cemeteries Order 1977\n\n\nPS23/031\nTo consider adoption of a draft memorial bench policy.\nPaper H\nThe OM advised he would like to make some amendments and additions to the policy. \nThe Committee resolved to defer until the next meeting.\nOM to redraft the policy. \nTC to add to next month’s agenda.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/032\nTo consider a memorial bench application.\nPaper I\nThe Committee resolved to defer the item until the memorial bench policy is in place\, and further information on sizes\, materials\, location etc is provided.\nTC to obtain further information from the family. \nTC to add to next month’s agenda.\nLocal Authorities’ Cemeteries Order 1977 \n\n\nP&S23/033\nTo consider a report on locks for allotment sites and decide what further action to take.\nPaper J\nThe Committee resolved to purchase x2 heavy duty padlocks\, to be welded to the chain on the gate post. Funds for locks going forward to come from the North Warren allotment site budget.\nOM to purchase x2 heavy duty padlocks and organise for them to be welded to the chains.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/034\nTo consider the Chubb Fire & Safety recommendations for Richmond House and Marshalls and decide what further action to take. \nExclusion of Public and press recommended due to time sensitive commercial sensitivity. \nPaper K\nThe Committee resolved to source further comparative quotes for the upgrade of the fire safety systems at Richmond House and Marshalls.\nASO to obtain comparative quotes have been received \nTC to add to future agenda.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/035\nTo consider memorial testing quotations and appoint a suitable company to provide the service. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper L\nThe Committee resolved to accept the quotation from Retford Memorials to test 1446 graves in the General Cemetery.\nOM to inform success company and book in testing of memorial stones.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/036\nTo consider a complaint regarding an interment. \nExclusion of public and press recommended due to the personal nature of this request. \nPaper M\nThe Committee resolved to note the report from the OM and to rescind the cost of the additional memorial inscription application of the late Shirley Ann Pipe at the request of the family which amounts to a total of £80.85.\nOM to inform complainant of the outcome.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/037\nTo note an email from the Team Manager Property & Assets at WLDC.\nPaper N\nThe Committee resolved to note the email from the Team Manager Property & Assets at WLDC and await further detailed reports on items.\nTC to add to future agendas as individual reported items.\n \n\n\nP&S23/038\nTo receive a complaint regarding cars on Richmond Park and decide what action to take.\nPaper O\nThe Committee agreed steps were in place to mitigate risk and resolved begin to lift the bollards again that provides access to the rear of the house.\nOM to inform grounds staff and the registrar that bollards are to remain lifted at all times.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/039\nTo consider a request for a vase in the natural burial area.\nPaper P\nThe DC read out the ‘Flowers and other Memorials’ section in the cemetery regulations for the natural burial area. \nThe Committee resolved to write to the family advising of the cemetery regulations that flowerpots are not permitted in the natural burial area.\nTC to write to the applicant advising of the Councils decision.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/040\nTo consider a contribution request for a for a November event.\nPaper Q\nThe Committee resolved to recommend to Full Council to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nTC to include on the Full Council agenda.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/041\nTo consider a confidential report on the allotments pond and resolve to authorise expenditure on further action. \nExclusion of Public and press recommended. \nPaper R\nThe Committee resolved to employ an asbestos testing company to test pieces found in the excavated test pits plus any other areas the Council want to sample. Funds to be taken from the Allotment EMR. \n \nTC to source asbestos testing company to carry out testing.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/042\nTo receive any items for notification to be included on a future agenda – for information only.\n·         Deferred items.\nTC to add to agenda.\nN/A\n\n\nP&S23/043\nTo note the date and time of the next Property and Services committee scheduled 12 July 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 12 July 2022 at 19.00 at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.52. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220608T190000 DTEND;TZID=Europe/London:20220608T210000 DTSTAMP:20220720T125901Z CREATED:20220526T121924Z LAST-MODIFIED:20220720T125901Z UID:27892-1654714800-1654722000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-06-08 Public papers\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting on 8 June 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\nPaul Key\nJames Plastow\n\n\n\nSally Loates\nDenise Schofield\n\n\nTim Davies\n\nKenneth Woolley\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\n\n\n\n\nRichard Craig (Chairman)\nPat O’Connor\n\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer (TC)\nRachel Allbones (DTC)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \nAgenda item title\nDecision\nAction\nPower\n\n\n\n\nPC23/020\nTo note apologies for absence.\nApologies for absence had been received from Cllrs Boles\, Craig and O’Connor. These were duly noted. \nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThe Committee RESOLVED to exclude public and press for item 32 due to it being a personnel issue. \n  \nCllr Key abstained from voting.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/024\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 11 May 2022 \nPaper B – Personnel Committee 17 May 2022\nThe Committee RESOLVED to sign the minutes of the meeting 11 May 2022 as a true record of that meeting. \nCllrs Loates and Woolley abstained from voting. \nThe Committee RESOLVED to sign the minutes of the meeting 17 May 2022 as a true record of that meeting. \nCllrs Davies and Loates abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/025\nTo consider and discuss a staff rewards or appreciation scheme. (Cllr Schofield)\nCllr Schofield informed the Committee that she has not received responses and support from other Cllrs for it to be discussed at a later time.\nN/A\n \n\n\nPC23/026\nTo consider working through change training or managing change training for both staff and members. (Cllr Schofield)\nCllr Schofield informed the Committee she had only received one response about the training\, one that she didn’t feel was positive so will leave with Cllr Boles to take on.\nN/A\n \n\n\nPC23/027\nTo receive a verbal update on the recruitment process for the seasonal GMO and the Caretaker.\nThe Committee received a verbal update that the recruitment process. Deadline for applications is 19 June 2022. \nThe Committee RESOLVED to shortlist on 21 June\, Interviews to be held on 30 June\, the recruitment panel to be Cllrs T Davies and Key with Cllr Woolley as reserve\, along with the Town Clerk and Grounds Maintenance Team Leader.\nTC to diarise key recruitment dates.\nLocal Government Act 1972\, s.112\n\n\nPC23/028\nTo receive a verbal update on new Staff contracts. \n \nThe Clerk advised Committee that currently only one member of staff has not signed the new contracts issued in 2021. Committee were advised that this would be picked up following the current recruitment process and brought back to Committee.\nTC to pick up the issue following the current recruitment process.\nLocal Government Act 1972\, s.112\n\n\nCllr Davies left the meeting at 7.30pm.\n\n\nPC23/029\nTo consider adopting a sickness absence policy. \nPaper C\nThe Committee RESOLVED to ask the  HR contractor for feedback of the draft Sickness Absence policy. \n \nTC to forward draft Sickness Absence Policy to HR for feedback and report back to committee.\nLocal Government Act 1972\, s.112\n\n\nPC23/030 \n  \n  \n  \n  \n  \n \nTo receive an update on and review the use of the free HR management software.\nThe Committee received an update that currently the free HR management software that is being trialled is not fit for purpose but is awaiting communication to see if it can be adapted.\nTC to chase up HR Management software provider.\n \n\n\nPC23/031\nTo consider approving the clerk’s attendance of the SLCC National Conference in November. \nPaper D\nThe Committee RESOLVED to approve the Clerks attendance at the SLCC National Conference at a cost of £385 on 2nd and 3rd November and levelling Up course at £85..\nTC to book onto the conference and course.\nLocal Government Act 1972\, s.112\n\n\nPC23/032\nTo consider a complaint from a member of the public. – Exclusion of public and press recommended due to the personal nature of the issue. \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper E\nFollowing detailed discussions and hearing evidence from councillors who had been present the Committee resolved that the allegation could not be proven and for no further action to be taken. \nThe Committee RESOLVED to delegate drafting a response to Cllr Schofield as the person chairing this meeting.\nCllr Schofield to draft a response to the complainant and forward to the committee members for comment before sending sending the final version to the complainant.\nN/A\n\n\nPC23/033\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Sickness/absence policy \n·      Redeployment policy\nTC to include on future agenda.\nN/A\n\n\nPC23/034\nTo note the date and time of the next Personnel Committee Meeting scheduled for 13 July 2022 at 19.00.\nThe committee noted the date and time for the next scheduled meeting as 13 July 2022 at 19.00 at Richmond House. \n \nNote Cllr Schofield gave her apologies for the July meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.23. URL:https://gainsborough-tc.gov.uk/meeting/27892/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220601T190000 DTEND;TZID=Europe/London:20220601T210000 DTSTAMP:20220720T130720Z CREATED:20220518T115208Z LAST-MODIFIED:20220720T130720Z UID:27806-1654110000-1654117200@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [4.05 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMEETING WAS INQUORATE – RESCHEDULED FOR 15 JUNE 2022. URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-full-council-meeting/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220524T190000 DTEND;TZID=Europe/London:20220524T210000 DTSTAMP:20220630T130809Z CREATED:20220511T131715Z LAST-MODIFIED:20220630T130809Z UID:27837-1653418800-1653426000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [1.68 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 24 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\n\nJames Plastow\n\n\nRichard Craig\nPat O’Connor\nDenise Schofield (Chairman)\n\n\nDavid Dobbie – arrived at 7.06pm\nKeith Panter\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n\n\n\n\n\nAaron Taylor\n\n\n\n  \nIn attendance:\n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n\n  \n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL23/001\nTo note apologies for absence.\nCllrs Boles and Lambie had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL23/002\nAppoint Vice Chairman for this committee.\nThe Committee resolved to appoint Cllr Plastow as vice chairman of the Planning Committee.\nASO to update records.\nLocal Government Act 1972\, s15 (6)\n\n\nPL23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL23/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 27 April 2022 \n \nThe Committee resolved to sign the minutes of the meeting 27 April 2022 as a true record of that meeting. \n  \nCllr O’Connor abstained from voting. \n  \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nCllr Dobbie arrived at the meeting at 7.06pm \n \n\n\nPL23/006\nTo consider planning applications received. \n  \nApplication Ref No: 144738 (26/4/22\, 28 days) \nProposal: Planning application to erect 8no. commercial units \nLocation: Land off Willoughton Drive\, Gainsborough\nThe Committee resolved to object to the application on the grounds of the environmental impact with the removal of greenery\, contamination risk and would await a response regarding how the noise and air quality impact on the residential housing will be mitigated. \n  \nCllr O’Connor abstained from voting. \n \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n \nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/007\nTo consider planning applications received. \n  \nApplication Ref No: 144791 (28/4/22\, 28 days) \nProposal: Planning application for removal of conservatory and erect two storey rear extension \nLocation: 44 Hawthorn Avenue\, Gainsborough\nThe Committee resolved they supported the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL23/008\nTo consider planning applications received. \n  \nApplication Ref No: 144760 (29/4/22\, 28 days) \nProposal: Planning application for installation of roller shutter\, fire exit\, entrance door\, and siting of container at rear of warehouse \nLocation: Unit 1 A&B Miller Road\, Corringham Road Industrial Estate\, Gainsborough\nThe Committee resolved they supported the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nCllr Panter left the meeting at 7.30pm.\n\n\nPL23/009\nTo consider planning application received. \n  \nApplication Ref No: 143821 (6/5/22\, 21 days) \nProposal: Outline planning application to demolish all existing industrial structures and erect up to 64no. dwellings with all matters reserved \nLocation: Former AMP Rose site\, Heapham Road\, Gainsborough\nThe Committee resolved to raise the following comments on the application: – \n·     Would require clarification on actual number of dwellings \n·     Would want to see all recommendations/requests from the Environmental Protection Officer actioned \n·     Would want to see all recommendations/requests from LCC highways actioned \n·     Developers to liaise with the Town Council regarding the footway leading to Pingle Hill \n·     Developers to engage with the Town Council in regards to long term maintenance of the play area. \n \nDTC/RFO to send response to WLDC. \n \n\n\n\nPL23/010\nTo consider planning application received. \n  \nApplication Ref No: 144732 (11/5/22\, 28 days) \nProposal: Planning application to erect 5no. apartments. \nLocation: Land adjacent James Court\, Gainsborough\nThe Committee resolved to object to the application on the grounds that: – \n·     It is not in keeping with buildings in style in the vicinity. \n·     The location of the apartments within the site \n·     Would request a reduction in number of dwellings to 4 \n·     Would request a more detailed outline plan to gauge actual proportions \n·     Entrance to be on the northern side of the plot rather than central. \n  \nCllr O’Connor abstained from voting. \n \nDTC/RFO to send response to WLDC. \n \n\n\n\nPL23/011\nTo consider planning application received. \n  \nApplication Ref No: 144886 (19/5/22\, 28 days) \nProposal: Planning application to create temporary access being variation of condition 2 of planning permission 142658 granted 12 May 2021 extended period of time before closure. \nLocation: Land at Foxby Lane\, Gainsborough\nThe Committee resolved they had no objections to the application. \n  \nCllr O’Connor abstained from voting. \n \nDTC/RFO to send response to WLDC. \n \n\n\n\nPL23/012\nTo note decision notices received since last meeting. \n \nNone received.\nN/A\n  \n  \n  \n  \n \n\n\nPL23/013\nTo consider street naming requests received (if there are any). \n \nNone received.\nN/A\n  \n  \n \n\n\nPL23/014\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n\n\n\nPL23/015\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any)\, and to consider request from Cllr Schofield to reinstate a working group to monitor the plan. \n \nNone received. \n  \nThe Committee agreed to keep the Neighbourhood Plan working group matter on the items for a future meeting and revisit after the summer.\nN/A\n\n\n\nPL23/016\nTo receive update on applications of Assets of Community Value.\nThe Committee noted the update that the DTC had obtained the original Asset of Community Value applications from WLDC. \n \nDTC/RFO to reapply to WLDC when time allows. \n \n\n\n\nPL23/017\nTo consider Trinity Street proposed changes to waiting restrictions\nPaper B\nThe Committee resolved to respond as follows: – \n·     No waiting at any time on Trinity Street at its junctions with Pillard House Lane\, Linden Terrace\, Clinton Street and Portland Terrace to maintain traffic flow and visibility is supported. \n·     Support the proposal to extend the permitted parking time near the crossing as this should aid the slow of traffic making the crossing safer. \n  \nCouncillors O’Connor and Plastow abstained from voting.\nDC/RFO to respond to LCC.\n\n\n\nPL23/018\nRepresentations are invited on the Bassetlaw Local Plan 2020-2038: Publication Version Second Addendum and proposed submission documents for a period of six weeks\, from Tuesday 10 May to 5pm on Tuesday 21 June 2022.\nPaper C\nThe Committee resolved for members to make their own representations on the Bassetlaw Local Plan 2020-2038: Publication Version Second Addendum if they had any.\n\n\n\n\nPL23/019\nTo receive any items for notification to be included on a future agenda – for information only \n \n·     Tree Preservation Orders – How to apply for one and obtain a list of current TPO’s in Gainsborough \n·     Neighbourhood Plan Working Group – to consider setting up a working group \n·     The Gap\, Corringham Road – To consider what can be achieved with eh land if approved as an asset of community value\nInclude on future agendas\, and to chase WLDC re TPO’s\nN/A\n\n\nPL23/020\nTo note the date and time of the next Planning committee is scheduled for 28 June 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 20.22 \nSigned as a true record of the Meeting: _______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220524T180000 DTEND;TZID=Europe/London:20220524T190000 DTSTAMP:20220620T131439Z CREATED:20220518T115540Z LAST-MODIFIED:20220620T131439Z UID:27877-1653415200-1653418800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council Meeting DESCRIPTION:2022-05-24 Summons and Agenda\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the extraordinary Full Council meeting 24 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nTim Davies\n \nKeith Panter – arrived at 6.03pm\nBaptiste Velan\n\n\nRichard Craig\n \n \nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\nDenise Schofield\n \n\n\nCaz Davies\n \nPat O’Connor\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\n \n \n \n\n\n \nChris Lambie\n \nAaron Taylor\n \n\n\n \nSally Loates\nLiam Muggeridge\n \n \n\n\n\n  \nIn attendance:\n\n\n\n \nRachel Allbones (DC)\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: 1 member of the public.\n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum\nA member of the public queried whether the Council would be returning key deposits now they have been replaced with combi locks.\nThe council send the question to P&S committee for consideration and reply. \n  \n  \n  \n \nTC to add to P&S agenda.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/025\nTo note apologies for absence.\nCllrs Boles\, Lambie and Loates\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/026\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/027\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/028\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Council resolved to exclude public and press on items FC23/029 and FC23/030 being a personnel issue.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nCllr Panter arrived at the meeting at 6.03pm.\n\n\nFC23/029\nTo formally note the resignation of a member of staff. \nPaper A\nThe Council formally noted the resignation of a member of staff.\n \n \n\n\nThe Council resolved to ask the DC and OM to leave the meeting at 6.13pm. Cllr Schofield would take the minutes for the remainder of the meeting.\n\n\nFC23/030\nTo consider a recommendation from the extraordinary personnel committee 17 May 2022 which proposes to full council to authorise the re-grading exercise for the remaining three posts in the current structure and to carry out a professional review of the whole staffing structure. \nPaper B\nCouncillors discussed costings for the review of remaining three staff posts and agreed it was value for money. \n  \nCouncillors were keen to establish that the review was completely objective and would include interviews with the staff involved to ensure their views were represented. \n  \nThe Council resolved to appoint Council HR and Governance Support to carry out the Job Evaluation of the 3 remaining posts and the organisational review as set out in Paper B. \n \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/031\nTo note the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-meeting/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220517T190000 DTEND;TZID=Europe/London:20220517T210000 DTSTAMP:20220622T125449Z CREATED:20220511T121202Z LAST-MODIFIED:20220622T125449Z UID:27836-1652814000-1652821200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [21.66 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee Meeting 17 May 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairing)\nPat O’Connor\n\n\n \n \nJames Plastow\n\n\nDavid Dobbie\n \n \n\n\n\nCouncillors Absent\n\n\n\nMatt Boles (Chairman)\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\n \n\n\n\nIn attendance:\n\n\n\nBelina Boyer (TC)\n \n \n\n\n\nAlso present:\n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS23/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, Craig\, Musonda and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/002\nAppoint Vice Chairman for this committee.\nThe committee appointed Cllr key to be the Vice-Chairman of this committee. .\nN/A\nLocal Government Act 1972\, s15 (6)\n\n\nFS23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 20 April 2022\nThe Committee resolved to sign the minutes of the meeting 20 April 2022 as a true record of that meeting subject to removing the action “TC to invite local Police inspector to a future meeting.”. \n  \n \nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/006\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 12 May 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 May 2022\nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 12 May 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 12 May 2022 \nA number of questions would need to be answered by the RFO.\nDTC/RFO to make bank transfer payments once signed off by signatories. \n  \nRFO to reply to questions raised.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/007\nTo approve and resolve to sign the monthly bank reconciliations for 31 March 2022 and 30 April 2022 as per the paragraph 2.2 in Financial Regulations. \nPapers E & F\nThe Committee resolved to sign the monthly bank reconciliations. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/008\nTo review the council’s assets register and identify items for disposal. (deferred from last month’s meeting – FS22/033 & FS22/053). \nPaper G\nThe Committee resolved  to approve the assets register as presented subject to Christmas lights items 2 and 5 being retained rather than disposed of.\nDC/RFO to arrange disposal of relevant items.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS23/009\nTo review the Council’s Rolling Project Plan and decide which items remain outstanding\, whether priorities have shifted in recent years\, and how to achieve the items remaining. (Deferred from Full Council FC22/067 and Finance and Strategy FS22/057) \nPaper H\nThe Committee reviewed the rolling project plan and removed items completed. New items would need to be added.\nTC to update and add new strategic items.\n \n\n\n \n \nThe committee resolved to extend the meeting past 21.00.\n \n \n\n\nFS23/010\nTo consider approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe committee scrutinised the papers provided. A number of questions would need to be answered by the RFO. \nThe committee resolved to approve the papers as presented subject to relevant answers being supplied.\nRFO to reply to questions raised.\n \n\n\nFS23/011\nTo consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 2). \nPaper N\nThe committee resolved to approve the insurance renewal.\nRFO to confirm renewal and pay invoice.\n \n\n\nFS23/012\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n \nN/A\n\n\nFS23/013\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 June 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 21 June 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 21.15 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220517T180000 DTEND;TZID=Europe/London:20220517T190000 DTSTAMP:20220616T133000Z CREATED:20220512T064911Z LAST-MODIFIED:20220616T133000Z UID:27841-1652810400-1652814000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [932.94 KB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 17 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key\nJames Plastow\n\n\n \n \nDenise Schofield (Chairing)\n\n\n \nPat O’Connor\nKenneth Wooley\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\n \nSally Loates\n\n\nRichard Craig (Chairman)\nTim Davies\n \n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer (TC)\n \nSean Alcock (OM)\n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/016\nTo note apologies for absence.\nNo apologies were received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/017\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/018\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/019\nTo consider recruitment and associated recruitment pack following the resignation of the current Operations Manager. \nPaper A \n  \nTo appoint shortlisting and interview panel and agree the recruitment timeline for the post of Operations Manager. \nPaper B \n \nThe Committee RESOLVED to defer a decision on the application pack and recruitment process and recommended to Full Council to authorise the re-grading exercise for the remaining three posts in the current structure and to carry out a professional review of the whole staffing structure.\nTC to make the necessary arrangements for an extraordinary Town council Meeting.\nLocal Government Act 1972\, s112\n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220511T190000 DTEND;TZID=Europe/London:20220511T210000 DTSTAMP:20220616T132044Z CREATED:20220505T173222Z LAST-MODIFIED:20220616T132044Z UID:27809-1652295600-1652302800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-05-11Public Papers PE\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Personnel Committee meeting 11 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key\nJames Plastow\n\n\nRichard Craig (Chairman)\n \nDenise Schofield\n\n\nTim Davies\nPat O’Connor\n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nSally Loates\n \n\n\n \n \nKenneth Wooley\n\n\n\n  \nIn attendance:\n\n\n\n \nRachel Allbones (DTC)\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/001\nTo note apologies for absence.\nNo apologies were received.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThe Committee RESOLVED to exclude public and press for items 11 & 12 due to it being a personnel issue.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 30 March 2022\nThe Committee RESOLVED to sign the minutes of the meeting 30 March 2022 as a true record of that meeting\, subject to the inclusion of Cllr Craig being present at the meeting being added. \n  \nCllrs Key and Plastow abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/006\nTo appoint a vice chairman to this committee.\nThe Committee RESOLVED to appoint Cllr Schofield as vice chairman of the Personnel Committee.\nASA to update the website.\nLocal Government Act 1972\, s15 (6)\n\n\nPC23/007\nTo consider and discuss a staff rewards or appreciation scheme.\nCllr Schofield informed the Committee of her thoughts for a staff rewards or appreciation scheme and ideas managing change training for both staff and Cllrs. She requested for member input and advised a report will follow at a future meeting.\nCllrs to contact Cllr Schofield with their input regard how an appreciation scheme could look and their thoughts on managing change training. \nTC to put on a future agenda with a report from Cllr Schofield for further discussion.\n \n\n\nPC23/008\nTo consider working through change training or managing change training for both staff and members.\nItems 7 & 8 dealt with together.\nN/A\n \n\n\nPC23/009\nTo receive a verbal update on the recruitment process.\nThe Committee received a verbal update that the new Grounds Maintenance Operative is due to start on Monday 16 May\, and the Caretake has turned down the job offer.\nReadvertise for the caretaker position.\nLocal Government Act 1972\, s.112\n\n\nPC23/010\nTo consider a training policy and refund agreement \nPaper B\nThe Committee RESOLVED to adopt the training policy and refund agreement.\n \n \n\n\nPC23/011\nTo approve the draft Medical Questionnaire as provided by the Council’s HR consultant. \nPaper C\nThe Committee RESOLVED to adopt the Medical Questionnaire. \nCllr Key abstained from voting.\n \nLocal Government Act 1972\, s.112\n\n\nPC23/012\nTo receive a corrected report from the external HR consultant and decide what further action to take. (Structures and Functions 7.14). \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper D\nThe Committee RESOLVED to exclude of Public and Press due to the personal nature of the matter under discussion. \n  \nThe Committee RESOLVED to note the corrected report and amend the scale point as recommended in the report.\nRFO to amend records and payroll.\nLocal Government Act 1972\, s.112\n\n\nPC23/013\nTo receive letters from members of staff regarding the recent re-grading and consider which action to take in each instance. (Structures and Functions 7.14). \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper E\nThe Committee RESOLVED to exclude of Public and Press due to the personal nature of the matter under discussion. \n  \nThe Committee RESOLVED that the scale points set for regraded staff at the last meeting remain and Cllr Schofield to meet with the 3 members of staff on Wednesday 18th May at 11.30am to discuss the committee’s decision.\nDC to speak with HR regarding the status of staff who have not signed the new contracts from 2021\, and if all staff regraded require a new contract with updated details .\nLocal Government Act 1972\, s.112\n\n\nPC23/014\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Staff contract review \n·      Staff Handbook review \n·      Sickness Absence Policy\nTC to include on future agenda\nN/A\n\n\nPC23/015\nTo note the date and time of the next Personnel Committee Meeting scheduled for 8 June 2022 at 19.00.\nNoted \nAlso noted the extraordinary meeting called on Tuesday 17 May at 6pm.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.30. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220510T190000 DTEND;TZID=Europe/London:20220510T210000 DTSTAMP:20220616T131804Z CREATED:20220505T171415Z LAST-MODIFIED:20220616T131804Z UID:27808-1652209200-1652216400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-05-10 Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee Meeting 10 May 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\nPaul Key\nPat O’Connor\n\n\nDennis Dannatt\n\nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n\n\n\n\nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: there was no public present.\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S23/001\nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Lambie and Musonda. \n \n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S23/002\nAppoint Vice Chairman for this committee\nThe Committee appointed Cllr James Plastow as Vice -Chairman of this committee.\n\nLocal Government Act 1972\, s15 (6)\n\n\nP&S23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nP&S23/005\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S23/006\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Thursday 14 April 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Thursday 14 April 2022 as a true record of that meeting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S23/007\nTo note the clerk’s report on items concerning this committee ( for information only) \nPaper B\nThe Committee noted the clerk’s report. \n \n\n \n\n\nP&S23/008\nTo consider what action to take following a complaint about an offensive memorial in the cemetery. \nPaper C\nThe committee resolved that the memorial could remain as it had been established speaking to the family that the memorial depicted a hand making the sign for peace. The family would be encouraged to submit a memorial application form.\nOM to issue memorial application.\n \n\n\nP&S23/009\nTo consider approving additional grass cutting in public areas not covered by the LCC Parish Verges agreement. \nPaper D\nThe committee deferred the decision to establish who owned the particular parcels of land.\nOM to make the necessary enquiries with land registry etc.\nLocal Government Act 1972\, ss111 112\n\n\nP&S23/010\nTo consider various requests to erect sheds and similar structures on allotments. \nPaper E\nThe committee resolved to permit the polytunnel but not the shed as it exceeds the permitted size as per the tenancy agreement.\nASO to write to applicant. \n \nN/A\n\n\nP&S23/011\nTo consider a late nomination for site secretary – Showfield Allotments.\nCllr Dannatt declared a personal interest as the candidate was a distant relative and abstained from voting. \nThe committee resolved to re-appoint the previous site secretary for Showfields allotments having received a late nomination.\nTC to write candidate.\n \n\n\nP&S23/012\nTo consider and decide a time table for allotment inspections. \nPaper F\nThe committee resolved that an inspections procedure should be drawn up. Recent personnel changes would likely result in a delay of the inspection timetable. .\nTC to draw up inspection procedure..\nN/A\n\n\nP&S23/013\nTo note first estimates for improvements to the Levellings dog walk and consider whether to go ahead following the receipt of further quotes \nPaper G\nThe committee resolved to formally look into the re-installation of the dog walk and obtain further quotes..\nTC/OM to obtain further quotes. .\nLocalism Act 2011 s. 1-8\n\n\nP&S23/014\nTo consider applying for a Public Spaces Protection Order for Levellings Park requiring dog walkers to keep their animals on a lead. \nPaper H\nThe committee resolved to look into the practicalities of a “dogs on leads” PSPO for Levelings Park. \n \nTC to liaise with WLDC.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/015\nTo consider the renewal of Public Spaces Protection Orders for Gainsborough Cemeteries. \nPaper I\nThe Committee resolved that the Public Spaces Protection Orders for the cemeteries should be renewed.\nTC to liaise with WLDC and request additional signs.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/016\nTo consider a grant application from the parish church for two new notice boards. \nPaper J\nAfter thorough consideration the committee resolved to refuse the grant for two new notice boards.\nTC to write to the applicant.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/017\nTo consider appointing  a building contractor to carry out essential and urgent maintenance as described in report and authorising the necessary expenditure. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper K\nThere was no public present. \n  \nThe Committee resolved to appoint ADB to carry out the work on condition that the final invoice would say within the tolerances permitted in financial regulations. \n \nOM to inform contractors and get work started. \n \nLocalism Act 2011 s. 1-8\n\n\nP&S23/018\nTo receive any items for notification to be included on a future agenda – for information only\n·         Update information sheet at cemetery notice board \n·         Add “no alcohol” to Levellings PSPO\nTC to add to agenda.\nN/A\n\n\nP&S23/019\nTo note the date and time of the next Property and Services committee scheduled 8 June 2022 at 19.00\nThe committee noted  the date and time of the next Property and Services committee scheduled 8 June 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-4/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220506T190000 DTEND;TZID=Europe/London:20220506T210000 DTSTAMP:20230602T091740Z CREATED:20220309T180045Z LAST-MODIFIED:20230602T091740Z UID:28939-1651863600-1651870800@gainsborough-tc.gov.uk SUMMARY:Annual Assembly of the Town Meeting DESCRIPTION:Draft ATM - Tuesday 5 October 2021\nMinutes - Friday 06 May 2022\nYou are invited to the Annual Assembly of the Town Meeting\nWhen: Friday 06 May 2022 at 1900hrs Where: Marshalls Sports Ground Function Room\, Middlefield Lane\, Gainsborough   \n\nWelcome by the Town Mayor\nReceive Minutes of the 2021 Annual Town Meeting\nMatters arising from the Minutes\nTown Mayor’s Report – Councillor Richard Craig\nNeighbourhood Plan – RAGE Gainsborough\nLocal Policing Team\nNorth Notts and Lincs Community Rail Partnership\n\nOPEN FORUM – the opportunity for the community to raise issues          URL:https://gainsborough-tc.gov.uk/meeting/annual-assembly-of-the-gainsbrough-town-meeting/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Annual Town Meeting ORGANIZER;CN="Gainsborough Town Council":MAILTO:TownClerk@gainsborough-tc.gov.uk END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220504T190000 DTEND;TZID=Europe/London:20220504T210000 DTSTAMP:20220616T130515Z CREATED:20220421T154827Z LAST-MODIFIED:20220616T130515Z UID:27351-1651690800-1651698000@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/04/2022-05-04-Papers-as-sent.pdf \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Property & Services Committee meeting 10 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \n \nKeith Panter\n\n\nRichard Craig\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: Three Members of the public\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/42\nTo note apologies for absence.\nApologies had been received from Cllrs Craig\, Panter and Velan.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/43\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nP&S22/44\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none\n \nLocalism Act 2011\, s33. \n\n\nP&S22/45\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe committee RESOLVED to exclude public and pressfor items 052-054 on the grounds of legal priviledge and data protection of personal details.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/46\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 February 2022.\nThe committee RESOLVED to sign the minutes of the meeting 10/02/2022 as a correct record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/47\nTo receive quotations for Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments. \nPaper B\nThe committee RESOLVED to purchase Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments.\nDTC/RFO to place order.\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/48\nTo consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. \nPaper C\nDecision deferred until figures received as to how many Gainsborough residents would benefit.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/49\nTo receive a verbal report from a delegation of members who visited Love Lane and to consider a request received for fencing and decide on an operational way to consider such applications in future making member visits unnecessary. (deferred from previous meeting P&S22/35) \nPaper D\nThe committee RESOLVED to give permission for the erection of a “fence” since this structure constitute a plant support rather than a formal border fence. \nNo decision made on operational approval of future applications.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/50\nTo consider Grant application from R.E.A.C.H  for £358 \nPaper E\nDecision deferred until information received whether other funding applications had been successful. Committee agreed to fund any shortfall.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/51\nTo consider water charges for Spital Hill and Foxby Hill Allotments \nPaper F\nThe committee RESOLVED to charge the same amount as in previous years namely £15 and £5 respectively and adjust payments in following years once own data on water cost was available. \nA recorded vote had been requested by Cllr Key: \nVotes in favour: Cllrs Boles\, Dannatt and Plastow \nVotes against: Cllr Key \nNo abstentions.\nRFO to calculate exact usage for 2022-23 year and make the necessary adjustment for future billing.\nLocalism Act 2011 s. 1-8\n\n\n \nPublic and Press excluded for following 3 items.\n \n \n \n\n\nP&S22/52\nTo consider and decide on an allotments action plan to progress allotment work until June/July (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nDecision deferred. Councillors felt they needed more time to consider the plan.\nAll Committee members to submit their comments on the plan prior to the next meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/53\nTo consider action to be taken in connection with the pond on Love Lane allotments.  (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper H\nThe committee RESOLVED to adopt the action plan as presented.\nBto implement actin plan\, produce risk assessments and order purchase of relevant equipment. Cllrs Pladstow and Dannatt volunteered to witness procedures.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/54\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal update from the clerk.\nTC to write reply with requested details reminding enquirr of proper procedure for enquiries.\nLocalism Act 2011 s. 1-8\n\n\n \n \nCommittee resolved to re-admit the public.\n \n \n\n\nP&S22/55\nTo receive an update by the Town Clerk on actions undertaken.\nDeferred to next meeting.\n \nN/A\n\n\nP&S22/56\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n·         Citizen of the Year \n·         Christmas (Marshalls Yard and West Lindsey involvement \n·         Situating of projector. \n·         Re-use of old Christmas lights \n \nTC to add to agenda\nN/A\n\n\nP&S22/57\nTo note the date and time of the next Property and Services committee is scheduled for 14 April 2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee scheduled for 14 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.08. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-6/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220427T190000 DTEND;TZID=Europe/London:20220427T210000 DTSTAMP:20220616T125841Z CREATED:20220421T135250Z LAST-MODIFIED:20220616T125841Z UID:27718-1651086000-1651093200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [639.47 KB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 27 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key\nKeith Panter\n\n\nRichard Craig\n \nJames Plastow\n\n\nDavid Dobbie (Chairman)\nLiam Muggeridge – arrived at 7.02pm\nDenise Schofield\n\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n \n\n\n \n \n \n\n\n\nIn attendance:\n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n \n \n\n\n\nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL22/042\nTo note apologies for absence.\nCllrs Boles and Lambie had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL22/043\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL22/044\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL22/045\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 23 March 2022 \n \nThe Committee resolved to sign the minutes of the meeting 23 March 2022 as a true record of that meeting. \n  \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL22/046\nTo consider planning applications received. \n  \nApplication Ref No: 144597 (22/3/22\, 28 days) \nProposal: Planning application for extension \nLocation: 52 North Marsh Road\, Gainsborough\nThe Committee noted the application had already been granted permission. \n \nN/A \n  \n  \n  \n  \n \nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL22/047\nTo consider planning applications received. \n  \nApplication Ref No: 144710 (13/4/22\, 28 days) \nProposal: Planning application for creation of new units with class use of B2-B8 with ancillary trade counter\,including extension and refurbishment of existing units with alterations to the existing service yard including parking bays and associated external landscaping\, perimeter fencing\, retaining walls and the remodelling of existing vehicle entry locations being variation of conditions 3 & 4 of planning permission 143901 granted 2 December 2021 – retain unit 16\, reduce size of terrace units & redesign of yard area. \nLocation: Strawsons Building Grange Road\, Corringham Road Industrial Estate\, Gainsborough \n \nThe Committee resolved they supported the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/048\nTo consider planning applications received. \n  \nApplication Ref No: 144657 (6/4/22\, 28 days) \nProposal: Planning application for proposed two storey side extension and single storey rear extension \nLocation: 16 Turpin Close\, Gainsborough \n \nThe Committee resolved they supported the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/049\nTo note decision notices received since last meeting. \n \nNone received.\nN/A\n \n\n\nPL22/050\nTo consider street naming requests received (if there are any). \n \nNone received.\nN/A\n  \n  \n \n\n\nPL22/051\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/052\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/053\nTo consider invitation to participate in the Central Lincolnshire Local Plan Review – Proposed Submission Local Plan. This consultation is open from 16 Mar 2022 at 17:00 to 9 May 2022 at 23:59. \nPaper B \n \nThe Committee resolved to respond to the consultation requesting some modest improvements to the existing Belt Road\, notably the creation of a footway\, cycle path and speed reduction. \n7.3.7 1F – The Belt Road Upgrade (Long-Term) of the Gainsborough Transport Strategy.\nDTC/RFO to send response to Central Lincolnshire Local Plan. \n \n \n\n\nPL22/054\nTo consider renominating expired Assets of Community Value \nThe Old Guildhall Gardens \nPitt Hills Plantation \nTrinity Arts Centre \nGainsborough Library \nMercer Wood \nLand off Corringham Road\, Gainsborough \nWhittons Gardens \nPaper C \n \nThe Committee resolved to submit applications for assets of community value for: – \n·     The Old Guildhall Gardens \n·     Pitt Hills Plantation \n·     Trinity Arts Centre \n·     Gainsborough Library \n·     Mercer Wood \n·     Land off Corringham Road\, Gainsborough \n·     Whittons Gardens \n·     Ridgeway from Civil War Memorial on Foxby Hill to Bluebell Woods \n \nDC/RFO to send applications to WLDC\n \n\n\nPL22/055\nTo receive any items for notification to be included on a future agenda – for information only \n \n·     Tree Preservation Orders – How to apply for one and obtain a list of current TPO’s in Gainsborough \n·     Neighbourhood Plan Working Group – to consider setting up a working group \n·     The Gap\, Corringham Road – To consider what can be achieved with eh land if approved as an asset of community value \n·     Access to training events \n \nInclude on future agendas\, and contact WLDC re TPO’s\nN/A\n\n\nPL22/056\nTo note the date and time of the next Planning committee is scheduled for 24 May 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 19.38 \nSigned as a true record of the Meeting: _______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning ORGANIZER;CN="Gainsborough Town Council":MAILTO:TownClerk@gainsborough-tc.gov.uk END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220420T190000 DTEND;TZID=Europe/London:20220420T210000 DTSTAMP:20220526T110705Z CREATED:20211228T223850Z LAST-MODIFIED:20220526T110705Z UID:27340-1650481200-1650488400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-04-20 FS Papers as sent \nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee meeting 20 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles (Chairman)\nDavid Dobbie\nJulie Musonda\n\n\n\nPaul Key\n\n\n\nTim Davies\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nRichard Craig\nChris Lambie\nJames Plastow\n\n\n\n\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n  \nAlso present: Sally Grindrod-Smith\n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\n\nTo receive a presentation by Sally\, Assistant Director Planning and Regeneration at WLDC and the LUF Programme Manager Amy Potts on the Levelling up Fund for Gainsborough. \n \nNone\nN/A\n \n\n\nFS22/047\nTo note apologies for absence.\nCllrs Craig\, Lambie\, Velan and Plastow had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFS22/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS22/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS22/050\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 16 March 2022 \n \nThe Committee resolved to sign the minutes of the meeting 16 March 2022 as a true record of that meeting. \n  \nCllrs Davies\, Dobbie and Musonda abstained from voting. \n \nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS22/051\nTo receive and consider the following financial reports: \n  \nPaper B Unpaid Expenditure \nTransactions for 13April 2022 \n  \nPaper C Cashbook Summary (including due and unpaid transactions) for 31 March 2022 \n  \nPaper D Budget Comparison Report (including due and unpaid transactions) for 31 March 2022 \n \nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 20 April 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 31 March 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 31 March 2022 \n  \n \nDTC/RFO to make bank transfer payments once signed off by signatories. \n  \nTC to invite local Police inspector to a future meeting.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/052\nTo approve and resolve to sign the monthly bank reconciliation for 31 March 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee deferred until the next meeting due to the DC being on annual leave. \n \nTC to add to agenda\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/053\nTo review the council’s assets register and identify items for disposal. (deferred from last month’s meeting – FS22/033). \nPaper F \n \nThe Committee deferred a decision to the next meeting as the register provided did not identify the items for disposal.\nTC to add to agenda\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/054\nTo review the council’s risk register as recommended by the council’s internal auditor. (deferred from last month’s meeting – FS22/036). \nTo consider a risk management policy. \nPaper G \n \nThe Committee resolved to approve the Council’s Risk Management Policy and updated Risk Register\, with the amendment from ‘Covid’ to ‘Infectious Diseases’ on item O10.\nASO to publish on the website.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/055\nTo review the option of budget comparison reports available from the financial software. (deferred from last month’s meeting – FS22/038). \nPaper H Budget Comparison \nPaper I Budget Comparison with headings \nAs per Paper D Budget Comparison with sub headings \n \nThe Committee resolved to receive Budget Comparison with sub headings on a quarterly basis (June\, September\, December and March)\, and receive the Budget Comparison with headings the remaining 8 months.\nRFO to present committee with correct reports at certain intervals in the year.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/056\nTo consider and decide the Town Clerk’s access rights to the Council’s cards and accounts in line with financial regs (deferred from last month’s meeting – FS22/041). \nPaper J \n \nThe Committee resolved to give the Town Clerk access rights to the bank accounts and to have a Commercial Card with a credit limit of £500. \n  \nCllr Key voted against the resolution.\nTC to set up a meeting with the bank and Signatories to arrange.\n\n\n\nFS22/057\nTo review the Council’s Rolling Project Plan and decide which items remain outstanding\, whether priorities have shifted in recent years\, and how to achieve the items remaining. (Deferred from Full Council FC22/067) \nPaper K \n \nThe Committee deferred a discussion until the next meeting. \n \nTC to add to next meeting’s agenda.\n\n\n\nFS22/058\nTo consider a strategic approach to IT provision. \nPaper L \n \nThe Committee resolved to: – \n·     Not migrate from Z: Drive to Sharepoint. \n·     Continue looking into providing devices for councillors who want them. \n·     Not provide mobile phones for work purposes to staff\, due to most having their own devices and 5 employees have the BT app on their devices to make / receive calls. \n \nTC to continue to research devices for Cllrs.\nThe Accounts and Audit Regulations 2015\, s. 4\n\n\nFS22/059\nTo review meeting venue locations and the feasibility of moving back to Richmond House for all or some meetings and make suitable recommendations to the next Full Council Meeting. \nPaper M \n \nThe Committee resolved to recommend to Full Council that all Committee meetings revert back to Richmond House and on their former days as per Structure and Functions\, but Full Council remain at Marshalls on the first Wednesday of the month. To be reviewed in 3 months time.\nDC to produce a proposed meeting calendar for Full Council approval in May. \n  \nTC to add to July agenda. \n \n \n\n\nFS22/060\nTo review the Member Allowances Policy and consider if any amendments need to be made. \nPaper O \n \nThe Committee resolved to not make any changes to the policy.\nASO to publish on the website.\n\n\n\nFS22/061\nTo review the Social Media policy and consider any changes that may be necessary. \nPaper P \n \nThe Committee resolved to include LinkedIn to 2b. \n  \nIt was noted that RAGE website may need to be removed if Council agree not to maintain the site further. \n \nASO to publish on the website.\n\n\n\nFS22/062\nTo receive any items for notification to be included on a future agenda – for information only. \n \n1.    Bank Reconciliation \n2.    Assets Register \n3.    Rolling Project plan \n4.    Year End Accounts \n \nTC to add to agenda.\nN/A\n\n\nFS22/063\nTo note the date and time of the next Finance and Strategy committee is scheduled for week commencing 16 May 2022 at 19.00.\nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 20.56 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220414T190000 DTEND;TZID=Europe/London:20220414T210000 DTSTAMP:20220526T105950Z CREATED:20211228T223748Z LAST-MODIFIED:20220526T105950Z UID:27339-1649962800-1649970000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/04/2022-04-14-Public-Papers.pdf \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Property & Services Committee meeting 14 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\nKeith Panter\n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC) remotely\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: Two Members of the public\n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/58\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie and Velan had given their apologies. \nThe committee resolved to approve the personal reasons for absence provided for Cllr Lambie due to the unusual circumstances and reasons given.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/59\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nN/a\n \nLocalism Act 2011\, s31. \n\n\nP&S22/60\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nN/A\n \nLocalism Act 2011\, s33. \n\n\nP&S22/61\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe committee  resolved to exclude public and press for items P&S22/67\,68\,70\,71 and 76 for the recommended reasons and item 76 due to personal nature (Data Protection) of the item and to moved them to the end of the meeting for discussion.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/62\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 March 2022.\nThe committee resolved to sign the the minutes of the meeting 10 March 2022 as a true record of that meeting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/63\nTo note the clerk’s report on items concerning this committee and decide opening procedures for Richmond Park. \nPaper B\nThe committee noted the report. \nThe committee resolved to trial locking the vehicular gate in the evenings and at weekends when staff leave the premises and to lock the toilets when grounds staff leave during the week but keep them open at weekends.\nOM to inform Ground Staff\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/64\na)            To consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. (deferred from previous meeting) \nb)            To consider Grant application from Friends of the Kings Theatre and Community Venue for £1\,000. \nPaper C\na)    The committee unanimously resolved to approve the Lincoln and Lindsey Blind Society (charity number 1132353)  grant application for £500. \n  \nb)    The committee unanimously resolved to approve the Friends of the Kings Theatre and Community Venue  grant application for £1\,000. \n \nRFO to pay.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/65\nTo receive verbal update on the purchase of councillor devices.\nThe committee received and noted a verbal update on the purchase of councillor devices.\nTC to continue liaising with F5 re costings.\nN/A\n\n\nP&S22/66\nTo note  a report on a recent break in at Marshalls. \nPaper D\nThe committee noted a report on the recent break in at Marshalls Sports Ground.\nTC continue liaising with insurance.\nN/A\n\n\nP&S22/67\na)            To receive a report from WLDC Team Manager Property & Assets and consider any work to be carried out resulting from it.. \nb)            To authorise payment for repair and maintenance work to be carried out on heating system/boiler room as identified in report. \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper E\na)    The committee noted the report. \nb)    The committee noted the quotations received and delegated the decision as to which contractor to use to the Operations Manager and authorised the payment for the work up to £1872.42 excl. VAT from the repair and maintenance budget.\nOM to instruct contractor. \nRFO to raise PO\nLocalism Act 2011 s. 1-8\n\n\nP&S22/68\nTo consider booking requests for the sports fields\, determine fees payable and agree outline terms and conditions so contracts can be drawn up. \na)            Fun Fair at Levellings May 2022 \nb)            Caravans at Marshalls February 2023 \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper F\nThe committee resolved to approve both bookings. \n  \na)    The Fun Fair to be charged at £1\,000 for the duration of the fair with a £1\,000 returnable damage deposit. \nb)    For the caravan club to be charged £400 for their booking at Marshalls Sports Ground.\nTC to write to Fun Fair with terms and conditions. \nASO to liaise with caravan club and confirm booking. \nTC to draw up terms and conditions of field hire within the discussed perimeters. \nLocalism Act 2011 s. 1-8\n\n\nP&S22/69\nTo note an update on the FCC grant application for Levellings.\nThe Council noted that new quotes are required.\nTC to obtain updated quotes and refresh the application.\n \n\n\nP&S22/70\nTo consider and decide on an allotments action plan to progress allotment work until June/July Decision deferred from previous meeting. (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nThe committee resolved to adopt the allotments action plan with minor amendments.\nTC to progress plan.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/71\nTo consider various applications to keep animals on allotments. \na)            Request to continue to keep two ducks until the end of their natural life on Love lane allotments. \nb)            Request for a 15ft x 8ft pigeon coop on North Warren \n(Exclusion of public and press recommended due to the potentially personal nature of the request) \nPaper H\nThe committee resolved to \na)    Permit the keeping of ducks by the plot holder due to the particular circumstances for the natural life span of these particular ducks. No new ducks would be permitted. \nb)    Not grant permission for a 15ft by 8fy pigeon coop on the allotment as grant this in combination with already existing housing for a requested 50 chickens would make adequate cultivation of the plot to 75% in keeping with the tenancy agreement impossible. \n \nTC to write\nN/A\n\n\n \n \nCllr Plastow left the meeting at 20.45\n \n \n\n\nP&S22/72\nTo receive and consider allotment secretary nominations and agree  date and time for elections if applicable. Closing date for applications 08 April. \nPaper I\nOnly three nominations had been received by the deadline There was one nomination each for Foxby Hill\, Love Lane and North Warren. There were no nominations for the other two sites. \nThe Committee resolved to accept the nominations received and  that the nominees be deemed elected unopposed.\nTC to write and congratulate and thank the candidates and publicise result.\nN/A\n\n\nP&S22/73\nTo consider arrangements for Christmas. \na)            Position of Christmas tree and projector \nb)            Lights “switch on” date to determine date for lights installation to book. \nc)             Re-use or disposal of old Christmas lights. \nd)            Planning “lights” event working in partnership with local schools and WLDC \nPaper J\nThe Committee \na)    Resolved that both the Christmas tree and the projector should remain in the town centre. \nThe committee recommended that a Christmas Working Group be formed to discuss proposals for positioning of the Christmas Tree and the projector with Terms of Reference to be considered at the next Full Council Meeting.  The Working Group should consist of at least three members of the Town Council and aim to appoint at least two members of the public with voting rights. \nb)    Resolved that the light switch on event be Friday 18 November 2022. All Christmas Lights should be installed ready for the event by 18 November. \nc)    Recommended that The Christmas Working Group once constituted should discuss and propose options for the re-use of the old Christmas lights. \nd)    Recommended that the Christmas Working Group discuss and consider a “lights” event working in partnership with local schools and WLDC. \n \nTC to draft terms of Reference to next meeting \nTC to liaise with WLDC and Blachere \n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/74\nTo note a report on alternative options for the aviary. \nPaper K\nThe committee resolved for an updated report to go full council for a future meeting\nTC to update report once additional information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/75\nTo consider reviving the Citizen of the Year Award. \nPaper L\nThe committee resolved  to revive the Citizen of the Year Award.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/76\nTo receive questions from a member of the public and consider what the answer would be. \nPaper M\nThe committee concluded that a “final warning” can only ever be a final warning to a given offence. \nFinal warnings should be time limited and removed from file after expiry. \nThe council or committee will investigate and decide on a case by case basis.\nTC to report to full Council.\n \n\n\nP&S22/77\nTo receive any items for notification to be included on a future agenda – for information only\n \n \nN/A\n\n\nP&S22/78\nTo note the date and time of the next Property and Services committee likely to be wk/c 9 May 2022 at 19.00 with exact date and venue to be determined at Full Council 04 May 2022.\nThe committee noted that the next committee meeting date would likely be in the second week of May with the exact date and venue to be determined at Full Council 04 May 2022\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.32. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220413T190000 DTEND;TZID=Europe/London:20220413T210000 DTSTAMP:20220411T143717Z CREATED:20211228T231115Z LAST-MODIFIED:20220411T143717Z UID:27347-1649876400-1649883600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Agenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nPlease note that this meeting has been postponed until May 2022. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220406T190000 DTEND;TZID=Europe/London:20220406T210000 DTSTAMP:20220526T105557Z CREATED:20211228T221847Z LAST-MODIFIED:20220526T105557Z UID:27333-1649271600-1649278800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-04-06 FC Papers as sent Public \nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \nMinutes of the Full Council meeting 06 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\n \n \nJames Plastow\n \n\n\n \nDavid Dobbie\n \n \n \n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n\n\n \n \nPat O’Connor\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \nTim Davies\n \nDenise Schofield\nBaptiste Velan\n\n\nRichard Craig\nChris Lambie\nKeith Panter\nAaron Taylor\nKenneth Woolley\n\n\nCaz Davies\nSally Loates\nLiam Muggeridge\n \n \n\n\n\nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n \n \n\n\n\nAlso present: 5 members of the public.\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum \nA member of the public queried what the Council’s thought’s were on the meaning of a final warning and what should happen to somebody who had broken the terms and conditions six times. \n  \nA member of the public expressed his disappointment that not all councillors had been available at the last Annual Town Meeting. \nThey also expressed their disappointment that there was no Armed Forces day organised.\nThe council send the question to P&S committee for consideration and reply. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nThe Council noted the comments and it was pointed out that Armed Forces day was an item on the agenda for decision.\nTC to add to P&S agenda.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/058\nTo note apologies for absence.\nCllrs Craig\, Loates\, Woolley\, Schofield\, C Davies\, T Davies\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC22/059\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nFC22/060\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nFC22/061\nTo receive and note the Town Clerk’s report (for information only) \n \nThe council noted the Clerk’s report.\nTC to re-circulate the slides of the planning training delivered 24 February.\nN/A\n\n\nFC22/062\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThere were none.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC22/063\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 02 March 2022 \n \nSubject to a correction that Cllr Musonda had not been present\, the Council resolved  to sign the minutes of the meeting 02 March 2022 as true record of that meeting.\nASO to publish approved minutes\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/064\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Property and Services Committee 10 March 2022 \nPaper C – Finance and Strategy Committee\, 16 March 2022 \nPaper D – Planning Committee\, 23 March 2022 \nPaper E – Personnel Committee\, 30 March 2022 \n \nThe Council noted the draft minutes of the committees.\n \nLocal Government Act 1972\, s 112  \n\n\nFC22/065\nTo receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to adopt the new Local Government Association Code of Conduct in its entirety. \nPaper F \n \nThe Council Resolved to adopt the new Local Government Association Code of Conduct in its entirety\nTC  to send hardcopy to each councillor. \nAll councillors  to sign and return the confirmation of receipt and re-affirmation the Declaration of Acceptance of Office under the new Code.\nLocalism Act 2011\, s. 27\n\n\nFC22/066\nTo consider adopting the Vision Statement as compiled at the visioning meeting 19 February and decide on the final wording of the Vision Statement itself. \nPager G\nThe council resolved to adopt  the 2nd version of the vision statement. Subject to the second and fourth item of the mission statement to merged into one statement the Council resolved to adopt the mission statement.\nFC to publish online\n \n\n\nFC22/067\nTo review the 2019 Rolling Project Plan and consider which items can be removed from the plan and what may need adding. \nPaper H\nThe Council resolved to defer the item to the Finance and Strategy Committee for detailed consideration and debate.\n \n \n\n\nFC22/068\nTo receive correspondence relating to Armed Forces Day and consider a motion by Cllr K Panter: \nProposal: That a working group be set up to organise the 2023 Armed Forces day Event and to delegate the drafting and approval of suitable Terms of Reference to the Finance and Strategy Committee. \nPaper I\nThe Council resolved to support an Armed Forces Day Working Group. The group would be a community group of volunteers. Three members of the council\, Cllrs Panter\, Key\, and Plastow volunteered to be part of the group and report back to the Property and Services Committee.\n \n \n\n\nFC22/069\nTo consider supporting requests for Lincolnshire County Council Highways department action: \na)    A bus shelter at the Foxby Lane end of Park Fields Road \nb)    Request for residents only parking on Acland Street \nc)    To move a bus shelter at Ropery Road so a driveway can be created. \nPaper J \nCllr Boles declared a personal interest in item FC22/069b) as a governor of a nearby school. \n  \nThe Council resolved: \na)    To support the request for a bus shelter at the Foxby Lane end of Park Fields Road \nb)    To support for residents only parking on Acland Street \nc)    To refer the member of the public to their land lord ACIS in the first instance.\nASO to write to ward councillor Young requesting his support for item b) \nCllr Boles to support item a) \nTC  to write to members of the public. \n \nLocalism Act 2011\, s.1-8\n\n\nFC22/070\nTo consider appointing to vacancies on committees \na)            One vacancy Finance and Strategy Committee \nb)            One vacancy Property and Services Committee. \n \nThe Council resolved to appoint Cllr Musonda to both the Finance and Strategy Committee and the Property and Services Committee. \n  \nCllr Dobbie left the meeting at 20.34\nTC to amend meeting groups.\nN/A\n\n\nFC22/071\nTo agree a sum to be spent on plants and decorations (flag\, bunting) for  the Platinum Jubilee celebrations in early June to decorate Richmond House and Park and possibly Marshalls. \nPaper K\nThe Council resolved to earmark  £3\,000 from the 2021/22 budget for the purchase of plants and bunting and a jubilee flag for the Platinum Jubilee celebrations in early June to decorate Richmond House and Park.\nTC to purchase bunting etc.\nN/A\n\n\nFC22/072\nTo review the “Protocol for the Death of a Senior Figure” and consider the role the town council\, and the town’s mayor should play. \nPaper L\nThe Council resolved  re-adopt its existing policy and procedure with a few minor changes as recommended.\nTC to liaise with WLDC.\n \n\n\nFC22/073\nTo note the correspondence previously circulated by email – for information only. \nPaper M\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC22/074\nTo note the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.52 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220330T190000 DTEND;TZID=Europe/London:20220330T210000 DTSTAMP:20220526T104823Z CREATED:20211228T231029Z LAST-MODIFIED:20220526T104823Z UID:27346-1648666800-1648674000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-03-30 -PS public Papers \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 30 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPat O’Connor (Chairman)\nDenise Schofield (vice chairman)\n\n\nRichard Craig\n \n \n\n\nTim Davies\nKeith Panter\nBaptiste Velan\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nSally Loates\n \n\n\n \n \nKenneth Wooley\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC22/028\nTo note apologies for absence.\nCllrs Boles\, Loates and Woolley\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC22/029\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nPC22/030\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPC22/031\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee RESOLVED to exclude public and press for items 034 due to it being a personnel issue..\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/032\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 09 February 2022\nThe Committee RESOLVED to sign the minutes of the meeting 09 February 2022 as a true record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/033\nTo consider the purchase of HR software to facilitate more time efficient HR management. \nPaper B \n \nCllr Velan had sourced free software supplied by NatWest Bank. \n  \nThe committee RESOLVED to trial this and asked the clerk to report back at a future meeting.\nTC to set up trial\nLocal Government Act 1972\, s.112\n\n\nPC22/034\nTo receive a report from the external HR consultant contracted to review the post gradings for the grounds maintenance team\, the cleaner/caretaker positions and the Admin Support Assistant Role and determine staff pay in accordance with delegated powers (Structures and Functions 7.14).\nThe committee ascertained that the allocated staffing budget would suffice to accommodate the increased staffing costs. \nThe committee RESOLVED to re-grade staff pay as recommended in the report. \n \nTC to inform staff and produce notes for personnel files. \nRFO to amend payroll records.\nLocal Government Act 1972\, s.112\n\n\nPC22/035\nTo note 2021-22 National Salary Award \nPaper D\nThe committee noted the National Salary Award and the need for backdated pay.\nRFO to amend payroll details.\nLocal Government Act 1972\, s.112\n\n\nPC22/036\nTo consider weekend cemetery working \nPaper E \n \nThe Committee RESOLVED to limit weekend interments to between the hours of 10.00 and 12.00 noon on a Saturday from April and staff to be paid 2 hours of overtime for each weekend interment.\nRFO to implement in payroll. \n  \nTC to investigate overtime payments for office staff.\nLocal Government Act 1972\, s.112\n\n\nPC22/037\nTo consider office working arrangements \nPaper F \n \nThe Committee RESOLVED to continue with current “common sense approach” arrangements until a full risk assessment has been carried out following mitigating measures.\nTC to research access options such as intercom\, electric doors etc within the limitations of the listed building status and bring to a future meeting.\n \n\n\nPC22/038\nTo receive update of recent recruitment for a Grounds Maintenance Operative and Cleaning Operative/Caretaker\, consider when and how to re-advertise and delegate a shortlisting/interview committee with delegated powers to appoint a suitable candidate for each post. \nPaper G\nThe Committee RESOLVED to re-advertise the current job vacancies at the new grades. \nThe Committee RESOLVED to delegate the appointment decision to the interview panel. \nThe Committee appointed Cllrs Davies and Schofield to the interview panel. The panel would also have line manager representation.\nTC to re-advertise posts at new scales and oversee the recruitment process.\nLocal Government Act 1972\, s.112\n\n\nPC22/039\nTo note the Annual HR Compliance Survey and consider any further action required. \nPaper H\nThe Committee noted the report and concluded that no further action was required at this time as recommendations had already been implemented.\n \nLocal Government Act 1972\, s.112\n\n\nPC22/040\nTo consider and adopt the Council’s Wellbeing Policy as recommended by the Council’s HR consultant. \nPaper I\nThe Committee RESOLVED to adopt the Wellbeing Policy. \nIt was noted that a similar policy should be available for councillors.\nTC to look into Wellbeing policy for members. \nTC to implement policy and ASO to publish.\nLocal Government Act 1972\, s.112\n\n\nPC22/041\nTo consider and adopt the Council’s Parental Bereavement Leave Policy as recommended by the Council’s HR consultant. \nPaper J\nThe Committee RESOLVED to adopt the Parental Bereavement Leave Policy.\nTC to implement policy and ASO to publish.\nLocal Government Act 1972\, s.112\n\n\nPC22/042\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Staff rewards or appreciation \n·      Working through change training\nTC to research add to agenda\nN/A\n\n\nPC22/043\nTo note the date and time of the next Personnel Committee Meeting scheduled for 13 April 2022 at 19.00.\nThe Committee noted the date and time of the next Personnel Committee Meeting as scheduled for 13 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.42. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220323T190000 DTEND;TZID=Europe/London:20220323T210000 DTSTAMP:20220429T110907Z CREATED:20211228T231325Z LAST-MODIFIED:20220429T110907Z UID:27348-1648062000-1648069200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [441.59 KB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 23 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nPaul Key\nKeith Panter\n\n\n \n \nJames Plastow\n\n\nDavid Dobbie (Chairman)\n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\n \n\n\nRichard Craig\nLiam Muggeridge\nDenise Schofield\n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n \n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL22/026\nTo note apologies for absence.\nCllrs Boles\, Craig and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL22/027\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL22/028\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL22/029\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 23 February 2022 \n \nThe Committee resolved to sign the minutes of the meeting 23 February 2022 as a true record of that meeting. \n  \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL22/030\nTo consider planning applications received. \n  \nApplication Ref No: 144377 (22/2/22\, 28 days) \nProposal: Planning application for the erection of a drive thru carwash in a car park. \nLocation: Land at KFC Roseway\, Gainsborough.\nThe Committee resolved to object to the application as it is located around two conservation areas Britannia Conservation Area and Gainsborough Town Conservation Area. \n  \nPolicy LP25: The Historic Environment and Policy LP38: Protecting Gainsborough’s Setting and Character of the Central Lincolnshire Local Plan state the effect on listed buildings and conservation areas need to be considered which we feel is not the case. \n  \nGainsborough NPP 18 Protecting and Enhancing Heritage Assets states the need to demonstrate that the scheme preserves or enhances the Conservation Area \n  \nCommittee also raise concerns over the traffic generation\, vehicular access and highway safety. \n  \nCllr Dobbie abstained from voting. \n \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n \nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL22/031\nTo consider planning applications received. \n  \nApplication Ref No: 144378 (22/2/22\, 28 days) \nProposal: Advertisement consent to display 3no. illuminated fascia signs. \nLocation: Land at KFC Roseway\, Gainsborough. \n \nThe Committee resolved to object to the application as it is located around two conservation areas Britannia Conservation Area and Gainsborough Town Conservation Area. \n  \nPolicy LP25: The Historic Environment and Policy LP38: Protecting Gainsborough’s Setting and Character of the Central Lincolnshire Local Plan state the effect on listed buildings and conservation areas need to be considered which we feel is not the case. \n  \nGainsborough NPP 18 Protecting and Enhancing Heritage Assets states the need to demonstrate that the scheme preserves or enhances the Conservation Area \n  \nCommittee also raise concerns over the traffic generation\, vehicular access and highway safety. \n  \nCllr Dobbie abstained from voting. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/032\nTo consider planning applications received. \n  \nApplication Ref No: 144435 (2/3/22\, 28 days) \nProposal: Planning application to extend dropped kerb. \nLocation: 14 Oak Tree Avenue\, Gainsborough. \n \nThe Committee resolved they supported the application to improve traffic flow in the area. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/033\nTo consider planning application received. \n  \nApplication Ref No: 144549 (15/3/22\, 28 days) \nProposal: Planning application for part change of use from store room (use class B8) to 1no. studio flat (use class C3) \nLocation: Store Rear Of\, Morton Stores 1 Crooked Billet Street Morton Gainsborough \n \nThe Committee agreed not to submit a response. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL22/034\nTo note decision notices received since last meeting. \n \nNone received.\nN/A\n \n\n\nPL22/035\nTo consider street naming requests received (if there are any). \n \nNone received.\nN/A\n  \n  \n \n\n\nPL22/036\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/037\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any). \n \nNone received.\nN/A\n \n\n\nPL22/038\nTo consider invitation to participate in the Central Lincolnshire Local Plan Review – Proposed Submission Local Plan. This consultation is open from 16 Mar 2022 at 17:00 to 9 May 2022 at 23:59. \nPaper B \n \nThe Committee resolved to defer the item in order for Members to thoroughly read the review.\nInclude on April agenda.\n \n\n\nPL22/039\nTo consider Assets of Community Value \n \nThe Committee resolved to contact WLDC to find out the process and any cost involve in resubmitting the 7 previously listed Asset of Community Value and to query including the ridgeway from Civil War Memorial to Bluebell Woods to the assets. \n \nDC/RFO to contact WLDC\n \n\n\nPL22/040\nTo receive any items for notification to be included on a future agenda – for information only \n \nCllr Dobbie ask the DT to contact WLDC to see if Town Councillors could join the WLDC Councillor planning training on 13th and 20th April.\nN/A\nN/A\n\n\nPL22/041\nTo note the date and time of the next Planning committee is scheduled for 27 April 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 19.46 \nSigned as a true record of the Meeting: _______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/planning-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220316T190000 DTEND;TZID=Europe/London:20220316T210000 DTSTAMP:20220429T110629Z CREATED:20211228T223927Z LAST-MODIFIED:20220429T110629Z UID:27341-1647457200-1647464400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [2.20 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Finance & Strategy Committee meeting 16 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nDavid Dobbie – arrived at 7.25pm\nJames Plastow\n\n\nRichard Craig\nPaul Key\n \n\n\n \n \nBaptiste Velan\n\n\n\n  \nCouncillors Absent \n\n\n\n \nChris Lambie\nDenise Schofield\n\n\nTim Davies\n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/027\nTo note apologies for absence.\nCllrs Davies had given their apologies. The Chairman advised that Cllr Schofield had resigned from the Committee. He thanked Cllr Schofield for her time on the committee.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFS22/028\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS22/029\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS22/030\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 16 February 2022 \n \nThe Committee resolved to sign the minutes of the meeting 16 February 2022 as a true record of that meeting. \n  \nCouncillor Craig abstained from voting. \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS22/031\nTo receive and consider the following financial reports: \n  \nPaper B Unpaid Expenditure \nTransactions for 11 March 2022 \n  \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 March 2022 \n  \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 March 2022 \n \nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 11 March 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 11 March 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 11 March 2022 \n  \n \nDTC/RFO to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/032\nTo approve and resolve to sign the monthly bank reconciliation for 28 February 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 28 February 2022. \n \nN/A\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/033\nTo review the council’s assets register and identify items for disposal. \nPaper F \n \nThe Committee deferred a decision to the next meeting as some part of the register had not printed properly.\nTC to add to agenda\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/034\nTo note a report on potential Year End outcomes. – report to be tabled \n \nThe committee noted  potential year end outcome.\nN/A\n \n\n\nCouncillor Dobbie arrived at the meeting at 7.20pm \n \n\n\nFS22/035\nTo consider identifying council assets to be mapped in What3Words and sharing the location codes where appropriate (PADs\, First Aid boxes). \nPaper G \n \nThe Clerk assured members that What3Words could not be used to track the whereabouts of council vehicles and thereby members of staff. \nThe committee RESOLVED to start logging the physical position of assets using What3Words.\nTC to instruct staff and ensure relevant training given for inspection/assets software etc.\n \n\n\nFS22/036\nTo review the council’s risk register as recommended by the council’s internal auditor. \nPaper H \n \nThe Committee deferred a decision to the next meeting.\nTC to add to next meeting’s agenda.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/037\nTo review the internal controls in place and consider changes \nPaper I \n \nThe committee noted the controls as included in the report and did not consider any changes for the current financial year. From the coming financial year councillors would restart quarterly inspection of accounts.\nCllr Dobbie volunteered to inspect accounts from June. RFO to arrange relevant appointment.\nThe Accounts and Audit Regulations 2015\, s. 3\n\n\nFS22/038\nTo review the format of Management Reports presented to this and other committees as well as full council and consider how to improve their transparency. \nPaper J \n \nThe Committee deferred a decision to the next meeting.\nRFO to present committee with three alternative formats that can be produced straight off the finance software.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/039\nTo review the set up of the accounting record in the finance software in time for the new financial year to facilitate any changes to the reporting. \nPaper K \n \nThe Committee deferred a decision to a later meeting.\nTC to add to a future agenda.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/040\nTo receive a verbal update on outstanding debtors \n \nThe committee noted the verbal update.\nRFO to arrange meeting with Cllr Boles\nThe Accounts and Audit Regulations 2015\, s. 4\n\n\nFS22/041\nTo consider and decide the Town Clerk’s access rights to the Council’s cards and accounts in line with financial regs. \nPaper L \n \nThe Committee deferred a decision to the next meeting.\nTC to add to next meeting’s agenda.\n \n\n\nFS22/042\nTo receive the new LGA Code of Conduct recommended for adoption by West Lindsey District Council and consider recommending it for adoption by Full Council. \nPaper M \n \nThe Committee recommends to Full Council to adopt the LGA Code of Conduct\nTC to add to Full Council Agenda.\nLocalism Act 2011\, s27\n\n\nFS22/043\nTo nominate councillor(s) to work with the clerk to review the extend to which the requirements for LCAS Quality have been met and identify action needed to meet the required standard.\nThe Committee asked the Clerk to circulate the criteria to all members and ask for volunteers.\nTC to compile checklist and circulate.\n \n\n\n \nCommittee resolved to exclude public and press.\n \n \n \n\n\nFS22/044\nTo decide on a suitable contractor to carry out the grass cutting as specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23– (Deferred from FC22/049) \nPaper N \n  \nExclusion of Public and Press recommended due to time sensitive commercial sensitivity.\nThe Committee RESOLVED to appoint Glendale Managed Services LTD to carry out the grass cutting . specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23\nTC to request relevant paperwork and place order. RFO to produce purchase order.\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h\n\n\nFS22/045\nTo receive any items for notification to be included on a future agenda – for information only. \n \n1.    Assets Register \n2.    Risk Register – new format \n3.    Account Access Rights \n4.    Management Reports \n5.    Review Action Plan and Strategy to achieve \n6.    IT Provision Strategy\nTC to research and add to agenda.\nN/A\n\n\nFS22/046\nTo note the date and time of the next Finance and Strategy committee is scheduled for 20 April 2022 at 19.00.\nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 20.40 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT END:VCALENDAR