BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20221011T190000 DTEND;TZID=Europe/London:20221011T210000 DTSTAMP:20221109T114531Z CREATED:20220818T101414Z LAST-MODIFIED:20221109T114531Z UID:28145-1665514800-1665522000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [195.65 KB] \n2022-10-11 Papers to Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 11 October 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (Chairman)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow\, Cllr B Velan \n\n\n\nAgenda no\nAgenda item title\nPower\n\n\n\n\nPS23/084\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/085\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/086\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/087\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/088\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). Paper A – Property and Services Tuesday 13 September 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/089\nTo receive and note the Town Clerk’s report (for information only) Paper B\n \n\n\nAllotments\n\n\nPS23/090\nTo consider initial quotes received for the installation of water supply to allotment sites and whether to progress the project. (deferred from P&S22/033) Paper D\n \n\n\nPS23/091\nTo note a report on vacant allotment plots and waiting lists for all allotment sites and consider any action resulting from this. Paper E\n \n\n\nCemeteries\n\n\nPS23/092\nTo note the outcome of a cemetery meeting of Cllrs Key and Davies  with a memorial bench applicant (PS23/072) Paper F\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/093\nTo consider a memorial bench application.Paper G\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + 15(1)\n\n\nParks\n\n\nPS23/094\nTo review security on Richmond Park including the locking of gates and bollards.Paper H\nLocalism Act 2011 1-8\n\n\nPS23/095\nLevellings Improvements projectTo consider the Proposed Alterations Licence as issued by WLDC and authorise the necessary expenditure.Paper I\nLocalism Act 2011 1-8\n\n\nOther Services\n\n\nPS23/096\nTo consider the Christmas light provision in the market place and consider a quotation received from the lights contractor for additional equipment.Paper J \nLocalism Act 2011 1-8\n\n\nRichmond House\n\n\nPS23/097\nTo consider the outline Richmond House Conservatory Plans and note potential costs (deferred from PS23/079) Paper K\nLocalism Act 2011 1-8\n\n\nSports Grounds\n\n\nPS23/98\nTo decide on a contractor to install the new garage doors for Marshall’s sports ground and the type of door to be installed.Paper L  \nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nLocalism Act 2011 1-8\n\n\nPS23/99\nTo consider a draft booking form for hiring of council owned open spaces and Marshalls Function Room. (deferred from PS23/081) Paper M\nLocalism Act 2011 1-8\n\n\nPS23/100\nTo consider a booking requests for council owned open spaces and decide on an appropriate fee to be levied. \na)    Laybo’s Fest – Marshalls Sports Ground \nb)    Funtopia – Marshalls Sports Ground \nc)    Planet Circus(deferred from PS23/082) \nPaper N\nLocalism Act 2011 1-8\n\n\nPS23/101\nTo consider a report on Marshall’s Function Room’s kitchen facilities and consider any further action. Paper O\nLocalism Act 2011 1-8\n\n\nPS23/102\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/103\nTo note the date and time of the next Property and Services committee scheduled 8 November 2022 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221005T190000 DTEND;TZID=Europe/London:20221005T210000 DTSTAMP:20221123T173107Z CREATED:20220818T101119Z LAST-MODIFIED:20221123T173107Z UID:28143-1664996400-1665003600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [191.84 KB] \n2022-10-05 Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 October 2022 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/080\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/081\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/082\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/083\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/084\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 7 September 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/085\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPaper B – Planning Committee\, 23 August 2022\nPaper C – Planning Committee\, 27 September 2022\nPaper D – Property and Services Committee\, 28 September 2022\nLocal Government Act 1972\, s 112  \n\n\nFC23/086\nTo receive and note the Town Clerk’s report (for information only)\nPaper E\nN/A\n\n\nFC23/087\nTo consider appointing to vacancies on committees\na) To appoint 1 Member to the to the Personnel Committee\nb) To appoint 1 Member to the to the Planning Committee and appoint a committee chairman.\n \n\n\nFC23/088\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/074):\nThe Committee resolved to recommend to accept the quotation from Playtop for the repair of wetpour at numerous areas on St Georges\, Richmond Park\, Aisby Walk.\nPaper F\nLocalism Act 2011\, s 1-8\n\n\nFC23/089\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/078):\nThe Committee resolved to recommend to approve quotation for the disconnection of the former Xmas lights electricity supply on Trinity Street and vire funds from general reserves to increase the budget.\nPaper G\nLocalism Act 2011\, s 1-8\n\n\nFC23/090\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/080):\nThe Committee resolved to recommend to install COSHH compliant fuel storage to ensure minimal COSSH compliance as well as additional spending to improve security and delegate the procurement and installation decision to the Grounds Maintenance Team Leader\, funds to come from general reserves.\nPaper H\nLocalism Act 2011\, s 1-8\n\n\nFC23/091\nAGAR 2021/22\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2022.\nPaper I\nLocal Audit and Accountability Act 2014\, s. 20(2)\, \nAccounts and Audit Regulations 2015\n\n\nFC23/092\nTo consider option to opt out of the Smaller Authorities’ Audit Appointments (SAAA) central external auditor appointment arrangements.\nPaper J\n \n\n\nFC23/093\nTo note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard\, the WLDC Christmas Event Brief and the event’s press release.\nPaper K\n \n\n\nFC23/094\nTo receive an update on Gainsborough Town Council Christmas Lights display.\nPaper L\n \n\n\nFC23/095\nTo consider a feasibility study to move the aviary to a new location and restock it or find other solutions. (Deferred from PS22/74)\nPaper M\nLocalism Act 2011\, s 1-8\n\n\nFC23/096\nTo note the correspondence previously circulated by email – for information only.\nPaper N\nN/A\n\n\nFC23/097\nTo note the date and time of the next Full Council Meeting scheduled for 02 November 2022 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220928T190000 DTEND;TZID=Europe/London:20220928T210000 DTSTAMP:20221020T134718Z CREATED:20220920T160552Z LAST-MODIFIED:20221020T134718Z UID:28194-1664391600-1664398800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Re-scheduled meeting\n2022-09-28 PS Papers as sent - Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Wednesday\, 28 September 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (Chairman)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow\, Cllr B Velan \nMinutes of the Property & Services Committee Meeting \n28 September 2022 \nheld in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough \nCouncillors Present \n\n\n\n \nPaul Key\n \n\n\n \n \nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \nPat O’Connor\n\n\nDennis Dannatt\nChris Lambie\n \n\n\n \nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DC & RFO)\n \n\n\n\n  \nAlso in attendance: 1 member of the public \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nPS23/064\nApologies for absence \nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Dannatt\, Lambie\, Musonda and O’Connor and Velan (after commencement of meeting). \n \n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/065\nDeclarations of interest \nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nCllr Key declared a non-pecuniary interest in agenda item PS23/072 as a personal friend of the applicant.\n \nLocalism Act 2011\, s31. \n\n\nPS23/066\nDispensation requests \nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPS23/067\nExclusion of press and public \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 71\, 73\, 74 and 78.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/068\nMinutes of the previous meeting \nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 12 July 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 12 July 2022 as a true record of that meeting. \n  \n \nDC to Publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nThe committee resolved to debate item PS23/071 before item PS23/069. The member of the public left the meeting after this item had been concluded.\n\n\nPS23/069\nTown Clerk’s report \nTo receive and note the Town Clerk’s report (for information only) \nPaper B\nThe Committee noted the report.\n \n \n\n\n\nAllotments\n\n\n\nPS23/070\nTo consider request(s) to erect structures or keep animals on allotments. \nPaper C\nThe Committee resolved to uphold the original decision until a time a new application is received in keeping with RSPCA guidelines.\nTC to inform applicant.\n \n\n\nPS23/071\nTo consider if the Council should honour an allotment garage contract signed in 1985. \nExclusion of Public and Press recommended due to the personal nature of the correspondence. \nPaper D\nThe Committee resolved to take no further action until a copy of the contract has been received. \n  \nCllr Davies abstained from voting.\n \n \n\n\n\nCemeteries\n\n\n\nPS23/072\nTo consider a memorial bench application. \nPaper E\nThe Town Clerk had recommended to permit the installation in a location to be determined by the Grounds Maintenance Team Leader. The member of the public present stated that they wanted the bench to be next to her relative’s grave. The committee was informed that the Grounds Maintenance team Leader had deemed this position as unsuitable because more graves could be added in that position. \nThe Committee resolved to hold a site visit to ensure the location of the bench was suitable.\nCllrs PK & TD to meet applicant at the cemetery on Friday 30th Sept at 2:30pm and inform the clerk of the outcome…\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\n\nParks\n\n\n\nPS23/073\nTo consider Aisby Park repair quotes and receive an insurance update. \nPaper F\nThe Committee resolved to accept the quotation for the skate park repairs to be sent to Zurich insurance.\nTC to send the quotation to Zurich for approval.\nLocalism Act 2011 1-8\n\n\nPS23/074\nTo consider quotations received for the repair of Wetpour at numerous sites and authorise. relevant expenditure. \nPaper G\nThe Committee resolved to recommend to full Council to accept the quotation from Playtop for the repair of wetpour at numerous areas on St Georges\, Richmond Park\, Aisby Walk. \n \nDC to include on Full Council agenda.\nLocalism Act 2011 1-8\n\n\nPS23/075\nTo receive the annual ROSPA reports and consider any action resulting from these. \nPaper H\nThe Committee resolved note the report and noted the new Operations Manager will pick up the remedials when in post.\nOM to manage remedials.\nLocalism Act 2011 1-8\n\n\nPS23/076\nTo note the outcome of the Council’s application for FCC and WLDC funding and \na)    Consider the Proposed Alterations Licence as issued by WLDC\, and the cost involved \nb)    Consider the grant funding offered and the conditions attached \nc)    Consider reviewing the costings once revised detailed quote has been received. \nd)    Consider publicising success and encourage community involvement \nPaper I\nThe Committee resolved to: – \n•  formally delegate the negotiation of the alterations licence to the Town Clerk for approval at a future committee or full council meeting. \n• obtain renewed quotes/tenders from a minimum of three quality play equipment suppliers and installers in line with Financial Regulations by the RFO so relevant paperwork can be completed and send to FCC. \n• publicise the funding application success on the website\, social media and via press release. \n• formally delegate the project management to the Town Clerk so there will be one named point of contact for contractors\, funders\, press\, and the council to co-ordinate the project. \n \nTC to negotiate alterations to the licence and start the publicity campaign. Item to become a standing agenda item.\nLocalism Act 2011 1-8 \nOpen Spaces Act 1906\, ss.9\, 10\n\n\n\nOther Services\n\n\n\nPS23/077\nTo note the action timeline and progress made so far for Remembrance Sunday. \nPaper J\nThe Committee resolved to note action timeline and progress.\nN/A\n \n\n\nPS23/078\nTo approve quotation for the disconnection of the former Xmas lights electricity supply on Trinity Street and recommend to Full Council to increase budget. \nPaper K\nThe Committee resolved to recommend to full Council to approve quotation for the disconnection of the former Xmas lights electricity supply on Trinity Street and vire funds from general reserves to increase the budget. \n \nDC to include on Full Council agenda.\n \n\n\n\nRichmond House\n\n\n\nPS23/079\nTo consider the outline Richmond House Conservatory Plans and note potential costs (if available) \nPaper L\nThe Committee resolved to note the plans and approve the expenditure to progress the project whilst VAT advice is being sought and discussions with WLDC and LCC are entered into.\nTC to inform \narchitects of outcome and discuss funds with WLDC and LCC. \nDC/RFO to obtain detailed VAT advice.\n \n\n\nPS23/080\nTo consider authorising the expenditure to install COSHH compliant fuel storage. \nPaper M\nThe Committee resolved to recommend installing COSHH compliant fuel storage to ensure minimal COSSH compliance as well as additional spending to improve security and delegate the procurement and installation decision to the Grounds Maintenance Team Leader\, funds to come from general reserves and to add Health and Safety budget line to next year’s budget for all sites. \n \nDC to include on Full Council agenda and work budget line into next year’s budget.\n \n\n\nCllr Plastow announced that he needed to leave the meeting at 20.30 which would leave the meeting inquorate.\n\n\n\nSports Grounds\n\n\n\nPS23/081\nTo consider a draft booking form for hiring of council owned open spaces and Marshalls Function Room \nPaper N\nDeferred until the next meeting.\nTC to add to next agenda.\n \n\n\nPS23/082\nTo consider a booking request for council owned open spaces and decide on an appropriate fee to be levied. \na)    Laybo’s Fest – Marshalls Sports Ground \nb)    Funtopia – Marshalls Sports Ground \nc)    Planet Circus \nPaper O\nDeferred until the next meeting.\nTC to add to next agenda and inform applicants of deferral.\n \n\n\nPS23/083\nItems for notification \nTo receive any items for notification to be included on a future agenda – for information only.\n·      Any deferred items\nTC to add to next agenda.\nN/A\n\n\nPS23/084\nDate and time of the next meeting \nTo note the date and time of the next Property and Services committee scheduled 11 October 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 11 October 2022 at 19.00 at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 20.31. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220927T190000 DTEND;TZID=Europe/London:20220927T210000 DTSTAMP:20221103T112015Z CREATED:20220818T101024Z LAST-MODIFIED:20221103T112015Z UID:28142-1664305200-1664312400@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [97.92 KB] \n2022-09-27 Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Planning Committee which will be held on Tuesday 27 September 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr C Lambie\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr A Taylor \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nPL23/092\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/093\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPL23/094\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPL23/095\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Planning Committee 23 August 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\n\nPresentation from Savills regarding Gainsborough Southern Neighbourhood Sustainable Urban Extension (SUE)\n \n\n\nPlanning Applications\n\n\nPL23/096\nTo consider planning application received. \nApplication Ref No: 145225 (18/8/22\, 28 days) \nProposal: Planning application for change of use class from retail to tanning salon (sui generis)        \nLocation: Unit 3 Bob Rainsforth Way\, Gainsborough\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/097\nTo consider planning application received. \nApplication Ref No: 145345 (25/8/22\, 21 days) \nProposal: Planning application for change of use of office 9 from class E to Aestherics Clinic (Sui Generis)        \nLocation: The Plough Business Hub\, 37 Church Street\, Gainsborough\n \n\n\nPL23/098\nTo consider planning application received. \nApplication Ref No: 145239 (25/8/22\, 30 days) \nProposal: Outline planning application for the demolition of existing structures; the erection of 2046 new homes with business\, community services and facilities falling within Class E; school falling within Class F1; formal and informal open space and landscaping; outdoor sport and recreation falling within Class F2; together with the construction of new access junctions\, cycleways and footways\, and associated infrastructure and facilities  – access to be considered and not reserved for subsequent applications  \nLocation: Land at Foxby Lane\, Gainsborough\n \n\n\nPL23/099\nTo consider planning application received. \nApplication Ref No: 144738 (1/9/22\, 14 days) \nProposal: Planning application to erect 8no. commercial units to fall within Use Class E(g)i) office ii) the research and development of products or processes or iii) any industrial process\, (which can be carried out in any residential area without causing detriment to the amenity of the area).     \nLocation: Land off Willoughton Drive\, Gainsborough \nChange to layout including removal of unit along south western end of site and submission of landscaping plans.\n \n\n\nPL23/100\nTo consider planning application received. \nApplication Ref No: 145405 (7/9/22\, 28 days) \nProposal: Planning application to remove garage and erect 1no. detached dwelling \nLocation: Land at 1 Love Lane\, Gainsborough\n \n\n\nPL23/101\nTo consider planning application received. \nApplication Ref No: 145397 (16/9/22\, 28 days) \nProposal: Reserved matters application for Phase 1 to erect 454no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline planning permission 138921 granted 29 August 2019 – being variation of condition 1 of 140081 granted 06 Febuary 2020 for changes to approved site layout.     \nLocation: Land at Foxby Lane\, Gainsborough\n \n\n\nPL23/102\nTo consider planning application received. \nApplication Ref No: 145466 (15/9/22\, 28 days) \nProposal: Planning application to erect 2no. apartments and 3no. dwellings.  \nLocation: Land North of Acland Street\, Gainsborough\n \n\n\nPL23/103\nTo consider planning application received. \nApplication Ref No: 145530 (21/9/22\, 28 days) \nProposal: Planning application for proposed single storey side and rear extension with integral garage – resubmission of 144927 \nLocation: 16 Riverside Approach\, Gainsborough\n \n\n\nDecision notices\n\n\nPL23/104\nTo note decision notice received.\nApplication Ref No: 145121 GRANTED\nProposal:. Listed building consent for internal shop-fit refurbishment.\nLocation: Unit 18\, Marshalls Yard Beaumont Street\, Gainsborough\nPaper B\n \n\n\nPL23/105\nTo note decision notices received since last meeting.\nApplication Ref No: 145294 GRANTED\nProposal: County development to resurface an area of grass to create an extended tarmac path/area of hardstanding – PL/0066/22\nLocation: Queen Elizabeth High School\, Morton Terrace\, Gainsborough\nPaper C\n \n\n\nPL23/106\nTo note decision notices received since last meeting.\nApplication Ref No: 145212 GRANTED\nProposal: Planning application to amend car parking layout\, relocate steel palisade fencing & sliding security gate\, alterations to external windows\, doors and cladding\, addition of external lighting & roof mounted solar PV panels.\nLocation: Smiffys\, Caldicott Drive\, Gainsborough\nPaper D\n \n\n\nPL23/107\nTo note decision notices received since last meeting.\nApplication Ref No: 145213 GRANTED\nProposal: Advertisement consent for 11no. fascia signs\, 1no. digitally printed window graphics and 1no. free standing totem sign.\nLocation: Smiffys\, Caldicott Drive\, Gainsborough\nPaper E\n \n\n\nPL23/108\nTo note decision notices received since last meeting.\nApplication Ref No: 144657 REFUSED\nProposal: Planning application for proposed two storey side extension and single storey rear extension\nLocation: 16 Turpin Close\, Gainsborough\nPaper F\n \n\n\nPL23/109\nTo note decision notices received since last meeting.\nApplication Ref No: 145132 GRANTED\nProposal: Planning application for replacement of 3no. shop fronts\, including removal of 2no. door entrances.\nLocation: 10-18 Hickman Street Gainsborough\nPaper G\n \n\n\nPL23/110\nStreet naming requests\nTo consider street naming requests received (if there are any).\n \n\n\nPL23/111\nTree preservation orders\nTo consider tree preservation orders received (if there are any).\n \n\n\nPL23/112\nGainsborough neighbourhood plan\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any)\n \n\n\nPL23/113\nGainsborough Transport Strategy May 2022 – 2036\nTo receive the full LCC new strategy which aims to improve transport and support future development to 2036 and beyond.\nPaper H\n \n\n\nPL23/114\nAssets of community value\nTo note Asset of Community Value submissions for Library\, Land off Corringham Road (The Gap)\, Mercer Wood\, Pitt Hills Plantation (land behind Gainsborough Leisure Centre)\, Old Guildhall Gardens\, Trinity Arts Centre\, Whittons Gardens.\nPaper I\n \n\n\nPL23/115\nNew Assets of community value\nTo consider additional requests for assets of community value.\n \n\n\nPL23/116\nCCTV Safe zone\nTo consider Cllr Dobbie request for a CCTV safe zone.\n \n\n\nPL23/117\nCross Street traffic\nTo consider Cllr Craig issues with traffic on Cross Street.\n \n\n\nPL23/118\nCommunity Infrastructure Levy (CIL)\nTo receive communication from WLDC regarding CIL liable permissions since its adoption in January 2018 and status of each one.\nPaper J\n \n\n\nPL23/119\nCentral Lincolnshire Local Plan – consultation on addendum to the Sustainability Appraisal\nTo consider an additional consultation on an addendum to the Sustainability Appraisal which is taking place.\nPaper K\n \n\n\nPL23/120\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nLand off Corringham Road\, Gainsborough\nNeighbourhood Plan Working Group\nResponse regarding Willow tree on Bridge Street\nN/A\n\n\nPL23/121\nTime and date of next meeting\nTo note the date and time of the next Planning committee is scheduled for 25 October 2022 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220921T190000 DTEND;TZID=Europe/London:20220921T210000 DTSTAMP:20220909T150644Z CREATED:20220818T100652Z LAST-MODIFIED:20220909T150644Z UID:28140-1663786800-1663794000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:At this time of national mourning\, out of respect and in accordance with protocol all council meetings will be cancelled.\nA revised time table for council meetings will be published shortly\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Personnel Committee which will be held on Wednesday 21 September 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr R Craig (C)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr J Plastow\, Cllr K Woolley URL:https://gainsborough-tc.gov.uk/meeting/28140/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220920T190000 DTEND;TZID=Europe/London:20220920T210000 DTSTAMP:20220909T150559Z CREATED:20220818T100829Z LAST-MODIFIED:20220909T150559Z UID:28141-1663700400-1663707600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:At this time of national mourning\, out of respect and in accordance with protocol all council meetings will be cancelled.\nA revised time table for council meetings will be published shortly\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 20 September 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-10/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220913T190000 DTEND;TZID=Europe/London:20220913T210000 DTSTAMP:20220909T150519Z CREATED:20220818T100424Z LAST-MODIFIED:20220909T150519Z UID:28139-1663095600-1663102800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:At this time of national mourning\, out of respect and in accordance with protocol all council meetings will be cancelled.\nA revised time table for council meetings will be published shortly.\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 13 September 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (Chairman)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow\, Cllr B Velan \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS23/064\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/065\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/066\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/067\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/068\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 12 July 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/069\nTo receive and note the Town Clerk’s report (for information only) \nPaper B\n \n\n\n\nAllotments\n\n\n\n\n\n\nPS23/070\nTo consider request(s) to erect structures or keep animals on allotments. \nPaper C\n \n\n\nPS23/071\nTo consider if the council should honour an allotment garage  contract signed in 1985. \nExclusion of Public and Press recommended due to the personal nature of the correspondence. \nPaper D\n \n\n\nPS23/072\nTo consider decisive action on the Love Lane garages. \nExclusion of Public and Press recommended due to time sensitive commercial sensitivity. \nPaper E\n \n\n\n\nCemeteries\n\n\n\nPS23/073\nMemorial bench application \nTo consider a memorial bench application. \nPaper F\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\n\nParks\n\n\n\nPS23/074\nTo consider Aisby Park repair quotes and receive an insurance update. \nPaper G\nLocalism Act 2011 1-8\n\n\nPS23/075\nTo consider quotations received for the repair of Wetpour at numerous sites and authorise. relevant expenditure. \nPaper H\nLocalism Act 2011 1-8\n\n\nPS23/076\nTo receive the annual ROSPA reports and consider any action resulting from these. \nPaper I\nLocalism Act 2011 1-8\n\n\n\nOther Services\n\n\n\nPS23/077\nTo note the action timeline and progress made so far for Remembrance Sunday. \nPaper J\n \n\n\n\nRichmond House\n\n\n\nPS23/078\nTo consider the outline Richmond House Conservatory Plans and note potential costs (if available) \nPaper K\n \n\n\nPS23/079\nTo consider authorising the expenditure to install COSHH compliant fuel storage. \nPaper L\n \n\n\n\nSports Grounds\n\n\n\nPS23/080\nTo consider a booking request for Marshalls Sports Ground for a Fun Event. \nPaper M\n \n\n\nPS23/081\nTo consider a booking request for Marshalls Sports Ground for a Community Event. \nPaper N\n \n\n\nPS23/082\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/083\nTo note the date and time of the next Property and Services committee scheduled 11 October 2022 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220907T190000 DTEND;TZID=Europe/London:20220907T210000 DTSTAMP:20221006T121929Z CREATED:20220526T124651Z LAST-MODIFIED:20221006T121929Z UID:27903-1662577200-1662584400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:2022-09-07 Summons and Agenda\n2022-09-07 Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Full Council meeting 07 September 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nTim Davies\nSally Loates\nKeith Panter\n \n\n\nRichard Craig\n \n \nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\n \n \n \n\n\n \nChris Lambie\nPat O’Connor\nAaron Taylor\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \nLiam Muggeridge\n \nBaptiste Velan\n\n\n \nDavid Dobbie\nJulie Musonda\nDenise Schofield\n \n\n\nCaz Davies\n \n \n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC)\n \n \n\n\n\n  \nAlso present: three members of the public \n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nOne member of the public handed a letter to all Cllrs to read. \nThe Chairman advised the Town Clerk would forward onto the Monitoring Officer at WLDC. \n  \nOne member of the public raised concerns about the vacant allotment plots at Love Lane allotments. \nThe Chairman asked for a report to be presented to the Property and Services Committee.\nTC to forward letter to the Monitoring Officer. \n  \n  \n  \nTC to put report to the Property and Services Committee in October.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nCllrs Lambie and T Davies left the meeting at 7:07pm \nOne member of the public left the meeting at 7:09pm\n\n\nFC23/063\nTo note apologies for absence.\nCllrs Boles\, Davies and Schofield\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/064\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFC23/065\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFC23/066\nTo receive a presentation from representatives of Marshall’s Yard about the planned Christmas events and consider any action. \nPaper A\nAlison Shipperbottom and Jodie Pacey from Marshalls Yard provided a recap on the 2019 event along with the pro’s and con’s\, and also a vision for a 3 day event for 2022 from Friday 18 November – Sunday 20 November\, main differences are there will be no MY countdown to switch on or firework display. \n  \nThe Council resolved to continue to support the joint 2022 Christmas event with Marshalls Yard and WLDC on the proviso the Town Centre have a traditional Friday night switch on. \n  \nCllr Key abstained from voting. \n \n \n \n\n\nFC23/067\nTo receive and note the Town Clerk’s report (for information only) \nVerbal report\nThe Town Clerk reported: – \n·    recent arson attacks and vandalism on sites \n·    the installation of the new CCTV at Richmond Park \n·    works are beginning to work through the Richmond House condition report \n·    in person interviews for both vacant post are taking place on Friday 9th September\, with a remote interview taking place on Monday 12th September.\nN/A\nN/A\n\n\nFC23/068\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Council resolved to exclude the public and press for agenda item  FC23/071\, and to alter the order of business and take that item after  FC23/076.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/069\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper B –Full Council 6 July 2022\nThe Council resolved to sign the minutes of the meeting 6 July 2022 as true record of that meeting. \n  \nCllr Craig abstained from voting.\nDC publish approved minutes.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/070\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Extraordinary Planning Committee\, 6 July 2022 \nPaper D – Property and Services Committee\, 12 July 2022 \nPaper E – Personnel Committee\, 13 July 2022 \nPaper F – Extraordinary Personnel Committee\, 26 July 2022 \nPaper G –Planning Committee\, 26 July 2022 \nPaper H – Finance and Strategy Committee\, 27 July 2022 \nPaper I – Finance and Strategy Committee\, 16 August 2022 \nPaper J – Planning Committee\, 23 August 2022\nThe Council noted the draft minutes of the committees. \n  \nIt was noted that Paper J – Planning Committee\, 23 August 2022 was not actually presented and will follow at the next meeting.\nN/A\nLocal Government Act 1972\, s 112  \n\n\nFC23/071\nTo consider the following recommendation from Personnel Committee held 26 July 2022 (PC23/056): \nTo resolve to approve the recommendations of the independent HR report as the proposed changes can be accommodated within the current Personnel Committee budget. \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper K\nThe Council debated this item after item  FC23/076\, see resolution  FC23/068 above. \n  \nThe Council resolved to exclude the public and press from the meeting. \n  \nCllr Key raised concerns regarding the change in figures approved and recommended from the Personnel Committee to what was presented for the meeting. \n  \nThe Council resolved to refer back to Personnel Committee study the revised figures presented by the Town Clerk.\nTC to put to the next Personnel Committee meeting.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2\n\n\nFC23/072\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/050): \nThe Committee resolved to refer the item to Full Council for decision once further clarification on costs have been received from LALC. \nPaper L\nThe Council resolved to approve for LALC for the 2022/23 internal audit services for 1 mid year full audit + end of year mini audit and complete AGAR form. \n  \nCllrs Craig and Taylor abstained from voting. \nCllr Key voted against.\nDC to contact LALC.\nLGA1972\, s.144\n\n\nFC23/073\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/052): \nThe Committee resolved to refer the item to Full Council for discussion and decision. \nTo consider signing up to the Civility Pledge\, as a commitment to civility and respect in our work\, and politeness and courtesy in behaviour\, speech\, and in the written word. \nhttps://www.nalc.gov.uk/our-work/civility-and-respect-project \nPaper M\nThe Council resolved to ask the Policy Review Working Group to evaluate the pledge and make recommendations to the relevant committee.\nCllr O’Connor to agenda for PRWG meeting.\n \n\n\nFC23/074\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/053): \nThe Committee resolved to refer the item to Full Council for discussion and decision. \nTo consider adopting the NALC Model Dignity at Work Policy \nPaper N\nThe Council resolved to ask the Policy Review Working Group to evaluate the policy and make recommendations to the relevant committee.\nCllr O’Connor to agenda for PRWG meeting.\n \n\n\nFC23/075\nTo note the draft layout for the Richmond House ground floor with an external terrace rather than a conservatory and consider the implications for a change of plan. \nPaper O\nDeferred to the Property and Services Committee.\nTC to put on the next Property and Services Committee.\n \n\n\nFC23/076\nTo consider if the Council should work with other agencies and community volunteers to create a “Warm Hub” at Marshalls Sports Ground this winter. \nPaper P\nCllr T Davies advised that WLDC has a meeting organised with relevant organisations regarding the cost of living crisis. \nThe Council agreed to contact WLDC with the “Warm Hub” idea and potential of working in partnership.\nTC to contact WLDC.\n \n\n\nFC23/077\nTo note the council’s solicitor’s correspondence with the Gainsborough Trinity Foundation. \nExclusion of Public and Press recommended due to the commercially sensitive nature of the item. \nPaper Q\nThe Council noted the solicitor’s correspondence and update from the Town Clerk.\nTC to continue correspondence with solicitor’s.\n \n\n\nFC23/078\nTo note the correspondence previously circulated by email – for information only. \nPaper R\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC23/079\nTo note the date and time of the next Full Council Meeting scheduled for 05 October 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 05 October 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 8.53pm URL:https://gainsborough-tc.gov.uk/meeting/full-council-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220823T190000 DTEND;TZID=Europe/London:20220823T210000 DTSTAMP:20221003T120044Z CREATED:20220526T123847Z LAST-MODIFIED:20221003T120044Z UID:27902-1661281200-1661288400@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [12.31 MB] \n  \nMinutes of the Planning Committee meeting\, 23 August 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n \n \nJames Plastow (Vice Chairman)\n\n\nRichard Craig\n \n \n\n\nDavid Dobbie\nKeith Panter\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nDenise Schofield (Chairman)\n\n\n \nPat O’Connor\nAaron Taylor\n\n\n\n  \nIn attendance: \n\n\n\n \nRachel Allbones (Deputy Clerk & RFO)\n \n\n\n\n  \nIn Attendance: Cllrs Dannatt and Key \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL23/066\nTo note apologies for absence.\nThe committee received apologies from Cllrs Boles\, Lambie\, O’Connor and Schofield.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/067\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\nN/A\nLocalism Act 2011\, s31. \n\n\nPL23/068\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\nN/A\nLocalism Act 2011\, s33. \n\n\nPL23/069 \n  \n  \n \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 26 July 2022\nThe Committee received the minutes of the meeting 26 July 2022 and resolve to sign these as a true record of the meeting. \nCllr Craig abstained from voting.\nDC to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPlanning Applications\n\n\nPL23/070\nTo consider planning application received. \nApplication Ref No: 145294 (22/7/22\, 21 days) \nProposal: County development to resurface an area of grass to create an extended tarmac path/area of hardstanding – PL/0066/22 \nLocation: Queen Elizabeth High School\, Morton Terrace\, Gainsborough\nThe committee noted the application had already been granted.\nn/a\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/071\nTo consider planning application received. \nApplication Ref No: 145213 (25/7/22\, 28 days) \nProposal: Advertisement consent for 12no. fascia signs\, 1no. digitally printed window graphics and 1no. free standing totem sign \nLocation: Smiffys\, Caldicott Drive\, Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/072\nTo consider planning application received. \nApplication Ref No: 145244 (27/7/22\, 28 days) \nProposal: Planning application for demolition of existing building and redevelopment of site for residential development of 66no. apartments. \nLocation: Gleadells Wharf\, Bridge Street\, Gainsborough\nThe committee resolved to object to the proposal on the grounds of: – \nSupport objections from the Environment Agency and Lincolnshire Wildlife Trust. \n  \nMy Council would also like to see Mews type housing along the riverside to compliment the current developments and enhance the visitor experience. \n \nDC to send response to WLDC. \n \n \n\n\nPL23/073\nTo consider planning application received. \nApplication Ref No: 145236 (1/8/22\, 28 days) \nProposal: Listed building consent for internal alterations (retention and extension of an existing mezzanine).        \nLocation: Unit 18\, Marshalls Yard\, Beaumont Street\, Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/074\nTo consider planning application received. \nApplication Ref No: 145242 (5/8/22\, 28 days) \nProposal: Planning application for change of use of bank to serviced office accomodation and 11no. residential units\, including removal of existing rear extensions and erection of replacements. \nLocation: 10 Silver Street\, Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/075\nTo consider planning application received. \nApplication Ref No: 145243 (5/8/22\, 28 days) \nProposal: Listed building consent for change of use of bank to serviced office accomodation and 11no. residential units\, including removal of existing rear extensions and erection of replacements.       \nLocation: 10 Silver Street\, Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/076\nTo consider planning application received. \nApplication Ref No: 145310 (9/8/22\, 28 days) \nProposal: Planning application for part change of use of residential flat to takeaway ice cream shop and the installation of a servery hatch.        \nLocation: Flat 1 Lord Street\, Gainsborough\nCllr Dobbie declared a personal interest as a WLDC. \nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/077\nTo consider planning application received. \nApplication Ref No: 144945 (10/8/22\, 28 days) \nProposal: Planning application for installation of internally illuminated two sided LCD display screen street hub unit.   \nLocation: Footpath Opposite Unit 27 (Costa Coffee) Marshalls Yard\, Beaumont Street Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/078\nTo consider planning application received. \nApplication Ref No: 144944 (10/8/22\, 28 days) \nProposal: Application for advertisement consent for internally illuminated two sided LCD display screen street hub unit. \nLocation: Footpath Opposite Unit 27 (Costa Coffee) Marshalls Yard\, Beaumont Street Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/079\nTo consider planning application received. \nApplication Ref No: 145325 (16/8/22\, 28 days) \nProposal: Planning application for the removal of external signage\, ATM machine\, 1no. night safe\, 1no. bed box (at rear of the building) 1no. CCTV camera\, 1no. external lighting for ATM\, 1no. ADT alarm box\, window to be re-instated\, window sill to be repaired & all apertures to be infilled with brickwork\, removal of internal counters & all furniture \nLocation: 7-9 Silver Street\, Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nPL23/080\nTo consider planning application received. \nApplication Ref No: 145326 (16/8/22\, 28 days) \nProposal: Listed building consent for the removal of external signage\, ATM machine\, 1no. night safe\, 1no. bed box (at rear of the building) 1no. CCTV camera\, 1no. external lighting for ATM\, 1no. ADT alarm box\, window to be re-instated\, window sill to be repaired & all apertures to be infilled with brickwork\, removal of internal counters & all furniture.    \nLocation: 7-9 Silver Street\, Gainsborough\nThe committee resolved to support the application.\nDC to send response to WLDC. \n \n \n\n\nDecision notices\n\n\nPL23/081\nTo note decision notice received. \nApplication Ref No: 144857 GRANTED\nProposal: Application for approval of reserved matters considering appearance\, landscaping\, layout and scale following outline planning permission 138921 granted 29 August 2019 – erection of Local Centre/shop.\nLocation: Land at Foxby Lane Gainsborough\nPaper B\nThe committee noted the decision notice.\nN/A\n \n\n\nPL23/082\nTo note decision notices received since last meeting. \nApplication Ref No: 145095 GRANTED\nProposal: Application for advertisement consent to install 1no. 42″ LCD media charger and 3no. flag pole signs\nLocation: Tesco Stores Ltd\, Trinity Street\, Gainsborough\nPaper C\nThe committee noted the decision notice.\n \n \n\n\nPL23/083\nStreet naming requests\nTo consider street naming requests received (if there are any).\nThere were none.\n \n \n\n\nPL23/084\nTree preservation orders\nTo consider tree preservation orders received (if there are any). \nTo receive information from Cllr Taylor regarding the Willow tree opposite the Service Club.\nThere were none. \nCllr Taylor had confirmed what Carol Slingsby Tree and Landscape Officer at WLDC had reported at the last meeting that she seemed to think the willow tree with a TPO belonged to 134 Bridge Street. \nThe committee resolved to The Dental Design Studio at 134 Bridge Street to clarify that the willow tree belonged to them and to ask if they would carry out some remedial works on it. \n \nDC to write to The Dental Design Studio at 134 Bridge Street.\n \n\n\nPL23/085\nGainsborough neighbourhood plan\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any)\nThere were none.\n \n \n\n\nPL23/086\nFuture of the RAGE website and social media platforms\nTo consider and decide on the future of the RAGE website and social media platforms.\nPaper D\nThe committee resolved to cancel all RAGE media platforms.\nDC to delete the RAGE Facebook page\, Twitter page and Website.\n \n\n\nPL23/087\nCentral Lincolnshire local plan\nNotice is hereby given\, in accordance with regulation 22(3) of the Town and Country Planning (Local Planning) (England) Regulations 2012\, that the Central Lincolnshire Joint Strategic Planning Committee has submitted the Central Lincolnshire Local Plan to the Secretary of State for Levelling Up\, Housing and Communities.\nPaper E\nThe Committee noted the submission.\nN/A\n \n\n\nPL23/088\nGainsborough Transport Strategy summary document\nTo note LCC new strategy which aims to improve transport and support future development to 2036 and beyond.\nPaper F\nThe Committee noted the Gainsborough Transport Strategy summary document. \nThe Committee resolved to write to Cllr Richard Davies\, Executive Councillor for Highways & Transport at LCC raising concerns that the Belt Road isn’t specifically mentioned in the strategy to improve transport and support future development with the northern SUE in the pipeline.\nDC to send a letter to Richard Davies at LCC.\n \n\n\nPL23/089\nAssets of community value\nTo review and approve/amend Asset of Community Value submissions. \nPaper G – Trinity Arts Centre \nPaper H – Whittons Gardens \nPaper I – Mercer Wood \nPaper J – Old Guildhall Gardens \nPaper K – Library \nPaper L – Land off Corringham Road (The Gap) \nPaper M – Pitt Hills Plantation (land behind Gainsborough Leisure Centre)\nThe Committee resolved to approve the Asset of Community Value submissions for Trinity Arts Centre\, Whittons Gardens\, Mercer Wood\, Old Guildhall Gardens\, Library\, Land off Corringham Road (The Gap)\, Pitt Hills Plantation (land behind Gainsborough Leisure Centre).\nDC to send submissions to WLDC. \n \n \n\n\nPL23/090\nItems for notification \nTo receive any items for notification to be included on a future agenda – for information only\nLand off Corringham Road\, Gainsborough \nNeighbourhood Plan Working Group \nCCTV Safe zone\nCCTV Safe zone \nCross Street – one way system \nNew Assets of community value\nDC to include on next agenda.\nN/A\n\n\nPL23/091\nTime and date of next meeting\nTo note the date and time of the next Planning committee is scheduled for 27 September 2022 at 7.00pm.\nThe committee noted the date and time for the next scheduled meeting as 27 September 2022 at 7.00pm.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 8.32pm URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220816T190000 DTEND;TZID=Europe/London:20220816T210000 DTSTAMP:20221024T123330Z CREATED:20220526T123727Z LAST-MODIFIED:20221024T123330Z UID:27901-1660676400-1660683600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-08-16 Papers as sent - public\n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [88.55 KB] \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 16 August 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/044\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/045\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/046\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/047\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 19 July 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/048\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 11 August 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 August 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 August 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/049\nTo approve and resolve to sign the monthly bank reconciliation for 31 July 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/050\nTo consider arrangements for 2022/23 internal audit\, and consider quotations received. \nPaper F\n \n\n\nFS23/051\nTo review the report for the building reinstatement costs for insurance purposes for Richmond House and outbuildings\, Marshalls\, General Cemetery Chapel\, Levellings and Roses \nPaper G\n \n\n\nFS23/052\nTo consider signing up to the Civility Pledge\, as a commitment to civility and respect in our work\, and politeness and courtesy in behaviour\, speech\, and in the written word. \nhttps://www.nalc.gov.uk/our-work/civility-and-respect-project \nPaper H\n \n\n\nFS23/053\nTo consider adopting the NALC Model Dignity at Work Policy \nPaper I\n \n\n\nFS23/054\nItems for notification \nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/055\nTime and date of next meeting \nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 20 September 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220727T190000 DTEND;TZID=Europe/London:20220727T210000 DTSTAMP:20221206T130520Z CREATED:20220719T124937Z LAST-MODIFIED:20221206T130520Z UID:28022-1658948400-1658955600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [702.29 KB] \n2022-07-27 Summons\, Agenda and Papers FS\nAgenda & meeting papers can be accessed in the PDF pack above.  \nRescheduled meeting from 19 July due to extreme heat.\nPlease note that the meeting papers have not been re-issued as the items remain the same as on the original agenda. Please find the re-issued summons and agenda above.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Wednesday 27th July 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/033\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/034\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/035\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/036\nMinutes of the previous meeting\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 June 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/037\nFinancial reports\nTo receive and consider for approval the following financial reports:Paper B Unpaid Expenditure Transactions for 14 July 2022\nPaper C Cashbook Summary (including due and unpaid transactions) for 14 July 2022\nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 July 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/038\nMonthly bank reconciliation\nTo approve and resolve to sign the monthly bank reconciliation for 30 June 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/039\nDebt Recovery Policy\nTo review and readopt the Council’s Debt Recovery Policy.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS23/040\nTo consider the following motion:\nAt the Finance & Strategy Committee Meeting of 16 February 2022 it was resolved to instruct the Council Solicitor to advise the Lease is in breach and the debts need to be cleared\, The Town Clerk to contact the Solicitor to write a letter to the debtor. I do not know if this was done\, if not why not.\nWe sign and agree leases and they need to be honoured so I am asking this committee to seriously look into why nothing appears to have been done.\nI so move\nYOURS CLLR PAUL M KEY\nPaper G\n \n\n\nFS23/041\nTo note a temporary phone message.\nPaper H\n \n\n\nFS23/042\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/043\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 16 August 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-9/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220726T190000 DTEND;TZID=Europe/London:20220726T210000 DTSTAMP:20221003T115548Z CREATED:20220526T123340Z LAST-MODIFIED:20221003T115548Z UID:27900-1658862000-1658869200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [2.84 MB] \n  \nMinutes of the Planning Committee meeting\, 26 July 2022\, held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\n\nJames Plastow (Vice Chairman)\n\n\n\nPat O’Connor\n\n\n\nDavid Dobbie\nKeith Panter\nAaron Taylor arrived 19.05\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nDenise Schofield (Chairman)\n\n\nRichard Craig\n\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (Town Clerk)\n\n\n\n\n\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nPL23/047\nTo note apologies for absence.\nThe committee received apologies from Cllrs Craig and Lambie.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\nN/A\nLocalism Act 2011\, s31. \n\n\nPL23/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\nN/A\nLocalism Act 2011\, s33. \n\n\nPL23/050 \n  \n  \n \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 28 June 2022 \nPaper B – Planning Committee 6 July 2022\nThe Committee received the minutes of the meeting 28 June 2022 and resolve to sign these as a true record of the meeting. \nThe Committee received the minutes of the meeting 06 July 2022 and resolve to sign these as a true record of the meeting \n \nDC to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPlanning Applications\n\n\nPL23/051\nTo consider planning application received. \nApplication Ref No: 145095 (27/6/22\, 28 days) \nProposal: Application for advertisement consent to install 1no. 42″ LCD media charger and 3no. flag pole signs       \nLocation:  Tesco Stores Ltd\, Trinity Street\, Gainsborough\nThe committee resolved to support the application.\nTC to send response to WLDC\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/052\nTo consider planning application received. \nApplication Ref No: 145121 (28/6/22\, 28 days) \nProposal: Listed building consent for internal shop-fit refurbishment \nLocation:  Unit 18\, Marshalls Yard\, Beaumont Street\, Gainsborough\nThe committee unanimously resolved to support the application.\nTC to send response to WLDC. \n \n \n\n\nPL23/053\nTo consider planning application received. \nApplication Ref No: 145066 (1/7/22\, 28 days) \nProposal: Reserved matters application for Phase 1A to erect 130no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline planning permission 136937 granted 15 September 2020 \nLocation: Land north east of Highfields roundabout Corringham Road Gainsborough\nThe committee resolved to make the following observations: \n·      Not in keeping with NPP 3 Creating a Green Network around Gainsborough \n·     Belt Road would need to be widened and equipped with dedicated footpaths and cycleways \n·     committee recommends a reduced speed limit for Belt Road \n·     concerned that TPO protected trees might be affected. TPOed trees should be retained.\nTC to send response to WLDC. \n \n\n\n\nPL23/054\nTo consider planning application received. \nApplication Ref No: 145033 (11/7/22\, 28 days) \nProposal: Planning application to remove existing pre-fabricated single garage and replace with a double pre-fabricated garage built on the existing concrete hard standing. \nLocation:  5 Laburnum Avenue Gainsborough\nThe committee unanimously resolved to support the application.\nTC to send response to WLDC. \n \n\n\n\nPL23/055\nTo consider planning application received. \nApplication Ref No: 145141 (13/7/22\, 28 days) \nProposal:  Application for advertisement consent for 7no. freestanding map monoliths and 9no. fingerpost signs. \nLocation: Gainsborough Town Centre\, Gainsborough\nThe committee resolved to make the following observations: \n·   The applicant should ensure the proposed map monoliths are accessible to both visually impaired users and wheelchair users. \n·   Any signposts should be regularly checked for correctness.\nTC to send response to WLDC. \n \n\n\n\nPL23/056\nDecision notices\nTo note decision notices received since last meeting. – NONE RECEIVED\nThere were none.\n \n\n\n\nPL23/057\nStreet naming requests\nTo consider street naming requests received (if there are any).\nThere were none.\n\n\n\n\nPL23/058\nTree preservation orders\nTo consider tree preservation orders received (if there are any).To note response from WLDC regarding questions from the previous meeting.\nPaper C\nCllr Taylor agreed to find out who owned the willow tree opposite the Service Club and report back to the committee.\nAT to make enquiries and report back. \nDC to add to next agenda.\n\n\n\nPL23/059\nGainsborough neighbourhood plan\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any)\nThere were none.\nTC to identify NP policies re. objections for PL23/055\n\n\n\nPL23/060\nBus Stop Clearway – Gainsborough\, Corringham Road\nTo consider proposal for bus stop clearway on Corringham Road.\nPaper D\nThe committee resolved that it had no objections to the proposal.\nN/A\n\n\n\nPL23/061\nProposed waiting restriction – Melrose Road\, Gainsborough\nTo consider proposal to introduce No Waiting at Any Time and Limited Waiting on specified areas of Melrose Road.\nPaper E\nThe committee resolved that it had no objections to the proposal.\nN/A\n\n\n\nPL23/062\nGate Burton Energy Park\nTo consider second stage of consultation on Low Carbon’s proposals for Gate Burton Energy Park – the new solar and energy storage park we are proposing to build on land near Gate Burton\, Lincolnshire.\nConsultation is open from 22 June to 5 August 2022\nPaper F\n\nTC to try and invite Gate Burton Energy Park representative to Full Council in September.\n\n\n\nPL23/063\nLincolnshire Minerals and Waste Local Plan: Issues and Options and Call for Sites\nTo consider the Issues and Options consultation document for the Minerals and Waste Local Plan for the county\nPaper G\nThe committee noted the Options and call for sites consultation document.\n\n\n\n\nPL23/064\nTo receive any items for notification to be included on a future agenda – for information only\nLand off Corringham Road\, GainsboroughFuture of the RAGE website \nNeighbourhood Plan Working DC to include on future agendas Group \nCCTV Safe zone\nTPO for Willow Tree (AT)\n\nN/A\n\n\nPL23/065\nTo note the date and time of the next Planning committee is scheduled for 23 August 2022 at 19.00.\nThe committee noted the date and time for the next scheduled meeting as 23 August 2022 at 19.00.\n.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 20.04 URL:https://gainsborough-tc.gov.uk/meeting/27900/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220726T180000 DTEND;TZID=Europe/London:20220726T190000 DTSTAMP:20221024T125238Z CREATED:20220721T104508Z LAST-MODIFIED:20221024T125238Z UID:28031-1658858400-1658862000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-07-26 Papers public PE\n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [90.05 KB] \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Personnel Committee which will be held on Tuesday 26 July 2022 at 6.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr R Craig (C)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr J Plastow\, Cllr D Schofield\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/049\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/050\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/051\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/052\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/053\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 13 July 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/054\nCouncil Governance\nTo receive a report from the external HR consultant contracted to review the post gradings for the Town Clerk\, Deputy Clerk & RFO and Operations Manager and determine staff pay in accordance with delegated powers (Structures and Functions 7.14).\nExclusion of Public and Press recommended due to the personal nature of the matter under discussion.\nPaper B\n \n\n\nPC23/055\nAdmin Support Officer\nTo approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process to the current staff vacancy.\nTo appoint shortlisting and interview panel and agree power be delegated to agree appointment.\nTo confirm the terms and conditions to be offered to the new post holder.\nPaper C\nLocal Government Act 1972\, s.112\n\n\nPC23/056\nOperations Manager\nTo approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process to the current staff vacancy.\nTo appoint shortlisting and interview panel and agree power be delegated to agree appointment.\nTo confirm the terms and conditions to be offered to the new post holder.\nPaper D\nLocal Government Act 1972\, s.112\n\n\nPC23/057\nAllotments Officer\nTo consider a request from Property and Services Committee to create the position of an Allotments Officer and consider  a draft job description and person specification.\nPaper E\nLocal Government Act 1972\, s.112\n\n\nPC23/058\nItems of notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPC23/059\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for 14 September 2022 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220719T190000 DTEND;TZID=Europe/London:20220719T210000 DTSTAMP:20220714T140804Z CREATED:20220526T123229Z LAST-MODIFIED:20220714T140804Z UID:27899-1658257200-1658264400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [3.02 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 July 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/033\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/034\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/035\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/036\nMinutes of the previous meeting\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 June 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/037\nFinancial reports\nTo receive and consider for approval the following financial reports:Paper B Unpaid Expenditure Transactions for 14 July 2022\nPaper C Cashbook Summary (including due and unpaid transactions) for 14 July 2022\nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 July 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/038\nMonthly bank reconciliation\nTo approve and resolve to sign the monthly bank reconciliation for 30 June 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/039\nDebt Recovery Policy\nTo review and readopt the Council’s Debt Recovery Policy.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS23/040\nTo consider the following motion:\nAt the Finance & Strategy Committee Meeting of 16 February 2022 it was resolved to instruct the Council Solicitor to advise the Lease is in breach and the debts need to be cleared\, The Town Clerk to contact the Solicitor to write a letter to the debtor. I do not know if this was done\, if not why not.\nWe sign and agree leases and they need to be honoured so I am asking this committee to seriously look into why nothing appears to have been done.\nI so move\nYOURS CLLR PAUL M KEY\nPaper G\n \n\n\nFS23/041\nTo note a temporary phone message.\nPaper H\n \n\n\nFS23/042\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/043\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 16 August 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220713T190000 DTEND;TZID=Europe/London:20220713T210000 DTSTAMP:20221003T111841Z CREATED:20220526T123055Z LAST-MODIFIED:20221003T111841Z UID:27898-1657738800-1657746000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-07-26 Papers public PE\n  \nMinutes of the Personnel Committee meeting\, 13 July 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\nJames Plastow\n\n\n\nSally Loates\n\n\n\nTim Davies\n\nKenneth Woolley (Chairman)\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n\n\n\n\nRichard Craig (Chairman)\nPat O’Connor\nDenise Schofield (Vice Chairman)\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC & RFO)\n\n\n\n\n\n  \nAlso present: There was no public present. \nThe committee resolved to appoint Cllr Woolley as Chairman for the meeting. \n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/035\nApologies for absence\nTo note apologies for absence.\nApologies for absence had been received from Cllrs Boles\, Craig\, O’Connor and Schofield. These were duly noted.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/036\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/037\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/038\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude public and press for item 41 due to it being a personnel issue. \n  \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/039\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 8 June 2022\nThe Committee resolved to sign the minutes of the meeting 8 June 2022 as a true record of that meeting. \nCllrs Loates and Woolley abstained from voting. \n \nDC: Publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/040\nRecruitment\nTo receive an update on the recruitment process for the caretaker and seasonal grounds maintenance operative.\nThe Committee noted the update from Cllr Key and the Town Clerk.\n\nLocal Government Act 1972\, s.112\n\n\nPC23/041\nStaffing Issues\nTo considera)  a motion by Cllr Woolley to increase the hours offered to the successful candidate from 12 to 16 hours per week\, due to the expanding role of Caretaker position. \nb)  To receive the recommendation from the employment panel and confirm the terms and conditions to be offered to the new post holders.\nExclusion of Public and press recommended due to the personal nature of this item.\nPaper B\na)  The Committee resolved to increase the hours to 16 hours per week for the Caretaker position having ensured that the additional costs would be within the current budget. \n  \nb)  The Committee resolved to approve the recommendation of the recruitment panel and confirm the Contract of Employment for the Caretaker post with the necessary amendments to reflect the additional hours.\nDC: Send Caretaker Contract of employment and arrange start date.\nLocal Government Act 1972\, s.112\n\n\nPC23/042\nStaff Training\nTo consider approving continuous professional development as requested by an officer.\nPaper C\nThe Committee resolved to approve the attendance of the DC & TC at the Finance Summit on Wednesday 7 September.\nTC: Book with SLCC.\nLocal Government Act 1972\, s.112\n\n\nPC23/043\nStaff Handbook\nTo consider adopting the staff handbook as reviewed by the Council’s HR consultant.\nPaper D\nThe Committee resolved to refer the review to the Policy Review Working Group.\nTC: Inform Policy Review Working Group.\n \n\n\nPC23/044\nSickness Absence Policy\nTo receive a report on a sickness absence policy and consider how to progress.\nPaper E\nThe Committee resolved to defer any decision on a sickness absence policy until the Staff Handbook had been reviewed by the Policy Review Working Group (PRWG) and adopted by Council.\nTC: Inform Policy Review Working Group\n \n\n\nPC23/045\nPay Policy\nTo receive a report on a Pay policy and consider how to progress.\nPaper F\nThe Committee resolved to instruct the Policy Review Working Group to ensure all relevant aspects of a pay policy are contained within the Staff Handbook or staff contracts. \nCllr Key abstained from voting.\nTC: Inform Policy Review Working Group. \n  \n \n \n\n\nPC23/046\nHR Management Software\nTo receive an update on and review the use of the free HR management software.\nPaper G\nThe Committee resolved to stop using the free software and transfer data back to the old system. To continue research into suitable applications that will accommodate the needs of the town council’s service.\nDC to transfer data from Mentor System back to spreadsheets and calendars. \nTC to conduct relevant research.\n \n\n\nPC23/047\nFuture Agenda Items\nTo receive any items for notification to be included on a future agenda – for information only\n·      Recruitment of Admin Support Officer \n·      Recruitment of Allotments Officer\nTC to include on future agenda.\nN/A\n\n\nPC23/048\nTime and Date of next Meeting\nTo note the date and time of the next Personnel Committee Meeting scheduled for 14 September 2022 at 19.00.\nThe committee resolved to call an extraordinary meeting asap to discuss the recruitment of the Admin Support Officer. \nThe committee noted the date and time for the next scheduled meeting as 14 September 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 19.48. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220712T190000 DTEND;TZID=Europe/London:20220712T210000 DTSTAMP:20221003T113517Z CREATED:20220526T122915Z LAST-MODIFIED:20221003T113517Z UID:27897-1657652400-1657659600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [4.67 MB] \n  \nMinutes of the Property & Services Committee Meeting\, 12 July 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\n\n\n\nDennis Dannatt\n\nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\nJulie Musonda\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nPat O’Connor\n\n\n\n\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DC & RFO)\n\n\n\n\n  \nAlso present: Andy Gray (Housing and Environmental Enforcement Manager)\, Kimble Enderby\, Senior Licensing and Community Safety Officer\,  Ady Selby (Director of Commercial and Operational Services) from WLDC. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPS23/044\nApologies for absence\nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Lambie and O’Connor. \n \n\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/045\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPS23/046\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPS23/047\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 56\, 58 and 60.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/048\nMinutes of the previous meeting\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).Paper A – Property and Services Tuesday 14 June 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 14 June 2022 as a true record of that meeting. \n  \n \nDC to Publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPS23/049\nTown Clerk’s report\nTo note matters on items concerning this committee (for information only)\nPaper B\nThe Committee noted the report.\n\n \n\n\nPS23/050\nTo receive a presentation\nBy the Housing and Environmental Enforcement Manager at West Lindsey District Council to talk about Public Spaces Protection Orders.\n The Housing and Environmental Enforcement Manager at West Lindsey District Council talked about Public Spaces Protection Orders\, their purpose\, their enforcement and how West Lindsey DC decided whether or not to discharge a PSPO. He explained that a public consultation was currently online regarding the PSPO currently in place for Gainsborough General Cemetery. He explained that there was a district wide PSPO in place that required dog owners to clean up after their dogs anywhere in the district.\nTC to share public consultation details on website and social media.\n \n\n\nPS23/051\nTo receive a presentation\nby the Director of Commercial and Operational Services at West Lindsey District Council to talk about the Lights Switch on event and to consider contributing all or part of the Christmas events budget to a joint event between Marshall’s Yard\, WLDC and Gainsborough TC.\nThe Director of Commercial and Operational Services at West Lindsey District Council talked about the Christmas lights events and events in the town centre in general. \nThe Committee resolved to fund £5\,000 to the Christmas lights switch on event with Marshalls Yard and WLDC for 2022.\nDC to make arrangement to transfer the money.\n \n\n\nPS23/052\nSt Georges Play Area\nTo consider a request for a litter bin inside the play area.\nPaper C\nThe Committee resolved to purchase a metal bin with ground fixings similar to the ones on riverside walk.\nGML to source suitable bin and DC to purchase.\nLitter Act 1983\, ss.5\, 6\n\n\nPS23/053\nAllotment matters \na)     To consider request(s) to erect structures on allotments. (Deferred from June’s meeting – PS23/028) \nPaper D \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nb)     To consider a request for the use of a hosepipe.\nPaper D \n  \nc)     To consider a complaint from an allotment holder whose plants had been damaged during maintenance and repair work.\nPaper E \n  \nd)     To consider letting allotments that are overgrown free of charge for a limited time to clear the waiting lists.\nPaper F\na) The Committee resolved: – \nRequest 1 \nWildlife pond \nTo grant written permission for the installation of wildlife pond on Love Lane plot 13 on the proviso an enclosed boundary is created around the pond area. \nCllr Key voted against. \n  \nRequest 2 \nFence \nThat the Chairman to attend site and decision be delegated to him whether to retrospectively grant written permission for the erection of the fence on Showfields plot 8. \n  \nRequest 3 \nFence \nTo grant written permission for the erection of the fence on North Warren plot 3B. \nChicken Coop \nTo not grant written permission as proposed due to the coop being to small for the number of birds as per RSPCA guidance. \n  \nRequest 4 \nHosepipe \nTo not grant permission for the use of a hosepipe on Foxby Hill 73A&B to fill his water butt\, but suggest alternative ways to transport the water. \nCllr Key voted against. \n  \nRequest 5 \nStandpipe \nTo not grant retrospective permission for the installation of a standpipe on Spital Hill plot 46 and ask the plot holder to remove it. \nc) The Committee resolved to replace the five plants Philadelphus\, Climbing rose\, Tea Rose\, Viburnum and Decaisnea Fargesii at a cost of approximately £85 plus delivery but source the plants at a local nursery which is likely to be cheaper. \nCllr Key voted against. \nd) The Committee resolved to permit the allocation of plots free of charge with a disclaimer to those people on the waiting list who are willing to take on an overgrown plot and remove any unsafe structures or make them safe where possible thus reducing the waiting list and getting plots back into cultivation\, subject to admin availability to carry out the work. \nCllr Key voted against.\nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n TC to respond to the applicant with committee decision. \n  \n  \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n   \nTC to advise the plot holder with committee decision. \n  \nTC to allocate plots when time allows.\n \n\n\nThe Committee resolved under Standing Order 3z to extend the meeting by up to 30 minutes.\n\n\nPS23/054\nMemorial bench policy\nTo consider adoption of a draft memorial bench policy.\n(Deferred from June’s meeting – PS23/031).\nPaper G\nThe Committee resolved to adopt the draft memorial bench policy.\nTC to Publish.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/055\nMemorial bench application\nTo consider a memorial bench application.\n(Deferred from June’s meeting – PS23/032)\nPaper H\nThe Committee resolved to defer until the application form has been received.\n\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/056\nFire Safety\nTo consider the Chubb Fire & Safety recommendations for Richmond House and Marshalls and decide what further action to take.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\n(Deferred from June’s meeting – PS23/034)\nPaper I\nThe Committee resolved to accept the quotations by A Price Electrical for fire safety upgrades at Richmond House and Marshalls and additional works identified in the fire risk assessment at Richmond House.\nDC to advise contractor. \nTC to contact the conservations officer at WLDC regarding works to be undertaken in the main part of Richmond House.\nLocalism Act 2011 s. 1-8\n\n\nPS23/057\nCemetery Matters\nTo consider a request from a memorial mason to waive fees due.\nPaper J\nThe Committee resolved to pay the £80 invoice from Samuel Jacob memorials and to waiver the Council fee for the erection of a new headstone.\nDC to inform Samuel Jacob memorials of the outcome.\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/058\nProperty Maintenance and Repair\nTo consider authorizing the expenditure to replace or strengthen the Marshalls Sports Ground Garage doors.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\nPaper K\nThe Committee resolved to \nreplace existing garage doors with a modern up-and over garage door at an approximate net cost of £600 for the door plus installation and labour. And to \nrecommend to Full Council to retrospectively approve a budget virement (precise amount to be determined) from EMR Marshalls Pavilion Maintenance (12000/16) to a new General Repairs and Maintenance Code to cover the cost.\nGMT to source suitable contractors and quotes.\nLocalism Act 2011 s. 1-8 \n \n\n\nPS23/059\nRemembrance Sunday\nTo note the action timeline and progress made so far.\nPaper L\nThe committee noted the timeline\, that a TRO had already been requested and that the DC would be meeting with the representatives of the Royal British legion.\nDC to organise a meeting with the RBL.\n \n\n\nPS23/060\nAsbestos management\nTo consider quotations received for asbestos testing and management surveys and decide which contractor to use.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\nPaper M\nThe Committee resolved to accept the quotation from SGS UK Ltd to carry out an asbestos sampling survey on 5no. allotment sites. Following the analysis of the samples a comprehensive report shall be issued\, along with advice of any required remediation works to be undertaken.\nTC to advise successful and unsuccessful contractors.\nLocalism Act 2011 s. 1-8\n\n\nPS23/061\nChildren’s Cricket Sessions\nTo consider a request to use the cricket field free of charge.\nPaper N\nThe Committee resolved to approve Gainsborough Cricket Club to use the field for approx. 6 weeks free of charge to run free fun cricket session for 5-11 year olds through the school holidays.\nDC to contact the cricket club advising of the committee decision.\nLocalism Act 2011 s. 1-8\n\n\nPS23/062\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Deferred item \n·      For Personnel to consider appointment of an Allotments Officer.\nTC to add to agenda.\nN/A\n\n\nPS23/063\nDate and time of the next meeting\nTo note the date and time of the next Property and Services committee scheduled 13 September 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 13 September 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.20. \n  URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-committee-meeting/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220706T190000 DTEND;TZID=Europe/London:20220706T210000 DTSTAMP:20221003T110317Z CREATED:20220526T122507Z LAST-MODIFIED:20221003T110317Z UID:27895-1657134000-1657141200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:2022-07-06- FC Public papers\nMinutes of the Full Council meeting 06 July 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nTim Davies\nSally Loates\nKeith Panter\n \n\n\n \nDavid Dobbie\nLiam Muggeridge\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n\n\nCaz Davies\n \nPat O’Connor\nAaron Taylor\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \n \n \nBaptiste Velan\n\n\nRichard Craig\n \n \nDenise Schofield\n \n\n\n \nChris Lambie\n \n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC)\n \n \n\n\n\n  \nAlso present: two members of the public \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nA Member of the public attended regarding the sale and purchase of a shed for a plot on Love Lane allotments. \n  \nThe Council resolved to investigate and take statements from relevant parties and a report put to the relevant committee.\nTC to investigate and take statements from relevant parties selling and purchasing the shed on Love Lane allotments.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/047\nTo note apologies for absence.\nCllrs Craig\, Schofield\, Boles and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only) \nPaper A\nMembers resolved to defer until the end of the meeting in order to exclude press and public.\n \nN/A\n\n\nFC23/051\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/052\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper B – Extraordinary Full Council 15 June 2022\nCllr Dobbie advised he had submitted apologies on 1 July when the meeting was called. \n  \nThe Council resolved to sign the minutes of the meeting 15 June 2022 as true record of that meeting. \n  \nCllr Muggeridge abstained from voting.\nDC publish approved minutes.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/053\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Personnel Committee\, 8 June 2022 \nPaper D – Property and Services Committee\, 14 June 2022 \nPaper E – Finance and Strategy Committee\, 21 June 2022 \nPaper F – Planning Committee\, 28 June 2022\nThe Council noted the draft minutes of the committees.\n \nLocal Government Act 1972\, s 112  \n\n\nFC23/054\nChristmas Working Group \nTo consider adoption of the Christmas Working Group Terms of Reference\, and (if adopted) appoint members thereto \nPaper G\nCllr Key informed Council that he and Cllrs Dannatt\, Key & Panter had met with Marshalls Yard employees who are organising the 2022 Christmas event. He felt comfortable that the TC should work alongside them and WLDC for the 2022 event and not run a separate event. \nThe DC questioned if the TOR were fit for purpose if the Council were potentially going to work with Marshalls Yard and WLDC as in previous years. \nThe Council resolved to adopt of the Christmas Event Working Group Terms of Reference. \nCllr T Davies voted against and Cllrs C Davies\, Loates and Woolley abstained from voting. \nThe Council resolved to appoint Cllrs  Dannatt\, Key\, Panter & Plastow to the  Christmas Event Working Group.\nCllrs  Dannatt\, Key\, Panter & Plastow to arrange Christmas Event Working Group meetings to discuss and propose options for the re-use of the old Christmas lights. \n \nLGA1972\, s.101\n\n\nFC23/055\nTo consider the following recommendation from Property and Services Committee for approval. \na)    (PS23/040) The Committee resolved to recommend to Full Council to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nThe Council resolved to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nTC to inform Anna Scott at WLDC.\nLGA1972\, s.144\n\n\nFC23/056\nTo consider the following recommendations from Finance and Strategy Committee for approval. \n  \na)     (FS/23/026) The Committee resolved to recommend to Full Council concerning: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \nb)    (FS/23/027) The Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nc)     (FS/23/028) The Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \nd) (FS/23/023) The Committee resolved to recommend to Full Council that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nThe Council resolved that the next strategic action steps with WLDC are: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \n  \n  \nThe Council resolved to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nThe Council resolved to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \n  \n  \nThe Council resolved that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nTC to inform Gary Reevell (Team Manager Property & Assets) at WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nTC to inform Ady Selby at WLDC. \n  \nDC to make budget virement. \n  \nn/a\nLGA1972\, s.144 \n  \n  \n  \nLGA1972\, s.112 \nLGA1972\, s.101\n\n\nFC23/057\nTo consider adoption of the Policy Review Working Group Terms of Reference and appoint members thereto (if adopted). \nPaper H\nThe Council resolved to adopt of the Policy Review Working Group Terms of Reference subject to agreed amendments and appoint Cllrs T Davies & Key. \nCllr Dobbie abstained from voting.\n \nLGA1972\, s.101\n\n\nFC23/058\nTo note the dates of a recent staff resignation and consider adjusting the council offices official opening times taking into account current staff shortages. \nPaper I\nThe Council resolved to note the recent staff resignation and: – \n·     restrict active phone hours to core times of 10.00-12.00 and 13.00-15.00 \n·     restrict visitors to appointments only until additional members of office staff can be recruited. \n·     Funeral directors will be given direct line contact details Monday to Friday but will be encouraged to make enquiries emailing a dedicated email address. \n·     A new phone message to be recorded similar to the WLDC one which will signpost callers to relevant WLDC\, LCC and ACIS services.\n \n \n\n\nFC23/059\nTo consider hiring administrative agency staff in the interim until an Admin Support Officer (or similar) can be appointed and take up post to handle incoming phone calls\, mail\, enquiries and other administrative tasks. \nIf approved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6 ‘. \nPaper J\nThe Council resolved to employ temporary agency staff for the admin role for 37 hours per week at the earliest opportunity. \nThe Council resolved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6. \n \n \nLGA1972\, s.112\n\n\nThe Council resolved to exclude the public and press. Two members of the public left the meeting.\n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only)\nPaper A\nMembers noted the report.\n \nN/A\n\n\nFC23/060\nTo note the application for FCC Communities Foundation application for improvements on the Levellings Park and resolve to commit the council’s earmarked reserves of £16\,945.50 to the project and confirm the third-party funding of £10\,750 required under the terms of the grant conditions from reserves if required.\nPaper K\nThe council resolved to commit its earmarked reserves and if needed £10\,750 from general reserves to support the FCC grant application for £100\,000. Meanwhile further funding applications and support will be sought from other third-party sources.\nTC: Write confirmation letter to FCC\nLGA1972\, s.112\n\n\nFC23/061\nTo note the correspondence previously circulated by email – for information only.\nPaper L\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC23/062\nTo note the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220706T183000 DTEND;TZID=Europe/London:20220706T190000 DTSTAMP:20221003T114931Z CREATED:20220629T103631Z LAST-MODIFIED:20221003T114931Z UID:27967-1657132200-1657134000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Planning Committee DESCRIPTION:Minutes of the Planning Committee meeting\, 6 July 2022\, held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\n\n\n\n\n\nPat O’Connor\n\n\n\nDavid Dobbie (Chairman)\n\nAaron Taylor\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nJames Plastow (Vice Chairman)\n\n\nRichard Craig\nKeith Panter\nDenise Schofield (Chairman)\n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DC & RFO)\n\n\n\n\n\n  \nAlso in attendance: Cllr Liam Muggridge \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL23/042\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/043\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.\nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL23/044\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL23/045\nTo consider planning applications received. \nApplication Ref No: 144738 (27/6/22\, 14 days)\nProposal: Planning application to erect 8no. commercial units\nLocation: Land off Willoughton Drive\, Gainsborough \nChange to layout and submission of landscaping scheme.\nCllr Plastow declared a non-pecuniary interest as he uses it as his local vets. \nThe Committee resolved to object to the application on the grounds of the environmental impact with the removal of greenery\, contamination risk and would await a response regarding how the noise and air quality impact on the residential housing will be mitigated.\nDC to send response to WLDC.\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/046\nTo note the date and time of the next Planning committee is scheduled for 26 July 2022 at 7.00pm.\nNoted\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nMeeting Concluded at 6.40pm URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-planning-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220629T090000 DTEND;TZID=Europe/London:20220629T180000 DTSTAMP:20220629T155613Z CREATED:20220629T155613Z LAST-MODIFIED:20220629T155613Z UID:27981-1656493200-1656525600@gainsborough-tc.gov.uk SUMMARY:Low Carbon Consultation Event List- Solar and energy park proposals for Gate Burton DESCRIPTION:Please download the pdf here: \nConsultation URL:https://gainsborough-tc.gov.uk/meeting/low-carbon-consultation-event-list-solar-and-energy-park-proposals-for-gate-burton/ LOCATION:Lincolnshire END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220628T190000 DTEND;TZID=Europe/London:20220628T210000 DTSTAMP:20221003T114223Z CREATED:20220526T122335Z LAST-MODIFIED:20221003T114223Z UID:27894-1656442800-1656450000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [920.34 KB] \n  \nMinutes of the Planning Committee meeting\, 28 June 2022\, held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n \n \nJames Plastow (Vice Chairman)\n\n\n \n \n \n\n\nDavid Dobbie\n \nAaron Taylor\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nDenise Schofield (Chairman)\n\n\nRichard Craig\nPat O’Connor\n \n\n\n\n  \nIn attendance: \n\n\n\nRachel Allbones – Deputy Clerk (DC & RFO)\n \n \n\n\n\n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL23/021\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie\, O’Connor and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.\n\n\nPL23/022\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.\nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL23/023\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL23/024\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 24 May 2022\nThe Committee resolved to sign the minutes of the meeting 24 May 2022 as a true record of that meeting. \nCllr Taylor abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPL23/025\nTo consider planning applications received. \nApplication Ref No: 144931 (24/5/22\, 28 days)\nProposal: Planning application for extension to commercial unit to create additional unit.\nLocation: Rase Veterinary Centre\, Heapham Road\, Gainsborough\nCllr Plastow declared a non-pecuniary interest as he uses it as his local vets. \nThe Committee resolved to support the application.\nDC to send response to WLDC.\nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/026\nTo consider planning applications received. \nApplication Ref No: 144927 (25/5/22\, 28 days)\nProposal: Planning application for proposed single storey side and rear extension with integral garage\nLocation: 16 Riverside Approach\, Gainsborough\nThe Committee resolved to support the application.\nDC to send response to WLDC.\n\n\n\nPL23/027\nTo consider planning applications received. \nApplication Ref No: 144972 (1/6/22\, 28 days)\nProposal: Application for advertisement consent for new full length fascia sign with logo\, 2no. projecting signs\, 1no. pavement A frame poster board and TSB web signs\nLocation: 6 Market Street\, Gainsborough\nCllr Dobbie declared a non-pecuniary interest as he uses the bank. \nThe Committee resolved to refuse the application due to the current signage proposal\, due to it being in a conservation area and the signage is proposed to be plastic and illuminated. \nRequest the applicant to consult the Shopfront Design guide and amend the application.\nDC to send response to WLDC.\n \n\n\nPL23/028\nTo consider planning application received. \nApplication Ref No: 144913 (6/6/22\, 21 days) \nProposal: Planning application for change of use to 28no. apartments \nLocation: Former Lea Road School\, Lea Road\, Gainsborough\nThe Committee resolved to respond with the following observations: – \n1) As per other responses would like to see the provision of a Flood Risk Assessment and Drainage plan submitted. \n2) Queries over if the front facade of the building was listed. \n3) Would like to see the history of the building apparent.\nDC to send response to WLDC. \n \n \n\n\nPL23/029\nTo consider planning application received. \nApplication Ref No: 144976 (20/6/22\, 28 days)\nProposal: Planning application for conversion of garage and single storey extensions\nLocation: 17 Claythorne Drive\, Gainsborough\nThe Committee resolved to note their concern regarding parking on the street with the loss of the garage.\nDC to send response to WLDC.\n\n\n\nPL23/030\nTo consider planning application received. \nApplication Ref No: 145074 (22/6/22\, 28 days)\nProposal: Application for advertisement consent for internally illuminated fascia sign and window manifestations\nLocation: Unit 18\, Marshalls Yard\, Beaumont Street\, Gainsborough\nThe Committee resolved to respond with no objections. \n  \n \nDC to send response to WLDC. \n \n \n\n\nPL23/031\nTo consider planning application received. \nApplication Ref No: 145024 (23/6/22\, 28 days) \nProposal: Planning application for the installation of 1no. CCTV camera \nLocation: 21 Market Place Gainsborough\nThe Committee resolved to support the application. \n  \n \nDC to send response to WLDC. \n \n\n\n\nPL23/032\nTo note decision notices received since last meeting.\nNone received.\nN/A\n\n\n\nPL23/033\nTo consider street naming requests received (if there are any).\nNone received.\nN/A\n\n\n\nPL23/034\nTo consider tree preservation orders received (if there are any).\nNone received.\nN/A\n\n\n\nPL23/035\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any).\nNone received.\nN/A\n\n\n\nPL23/036\nTo receive response from the Tree and Landscape Officer at WLDC regarding locating TPO’s within Gainsborough.\nPaper B\nThe Committee resolved to contact WLDC to clarify the following: – \n1)  The Willow Tree on Bridge Street (year 1996) they would like to ensure it is being protected and they think it is barriered off at the minute. \n2) What happens if a tree is felled without permission? \n3) Are most of the felled trees due to them being diseased? \n4) Is there a policy to replace felled trees?\nDC to email WLDC for clarity over felled trees and the Willow on Bridget Street.\n \n\n\nPL23/037\nTo consider Traffic Regulation Order request from Thonock Park for a speed reduction on the Belt Road\, Gainsborough\, or/and speed calming measures (the current SLOW painted on the road needs re-painting)\, the junction between The Avenue\, The Belt Road and Thonock Park is notoriously bad.\nThe Committee resolved to support the request for traffic calming measures on the Belt Road.\nASO to write to the County Councillor and applicant advising the Council support their TRO request.\n \n\n\nPL23/038\nPublic Consultation Event\, Gainsborough Southern SUE\, Warren Wood\nPaper C\nThe Committee resolved to see if Savills would like to attend Julys Full Council meeting to present the draft proposals for an outline planning application for the Gainsborough Southern Neighbourhood SUE.\nTC to contact Savills to see if they would like to present to the Full Council.\n \n\n\nPL23/039\nTo receive notice under Town and Country Planning (Development Management Procedure) (England) Order 2015 NOTICE UNDER ARTICLE 13 OF APPLICATION FOR PLANNING PERMISSION from Gainsborough Trinity Foundation for Full Planning Approval for a Proposed Two Storey Extension to Provide Additional Function Rooms with External Terrace.\nPaper D\nCommittee noted receipt of the Notice and resolved to inform GTF that within the planning application submission they would like to see a plan of how the traffic issue will be alleviated and proof that the local residents have been consulted on the application.\nDC to email GTF to advise of the committees wishes.\n \n\n\nPL23/040\nTo receive any items for notification to be included on a future agenda – for information only\n·     Neighbourhood Plan Working Group – to consider setting up a working group \n·     The Gap\, Corringham Road – To consider what can be achieved with eh land if approved as an asset of community value \n·     CCTV Safe Zone\nDC to include on future agendas.\nN/A\n\n\nPL23/041\nTo note the date and time of the next Planning committee is scheduled for 26 July 2022 at 7.00pm. \n \nThe Committee resolved to call an extraordinary meeting on Wednesday 6 July 2022 at 6.30pm to consider one agenda item.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nMeeting Concluded at 8.20pm URL:https://gainsborough-tc.gov.uk/meeting/27894/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220621T190000 DTEND;TZID=Europe/London:20220621T210000 DTSTAMP:20221003T111014Z CREATED:20220526T122118Z LAST-MODIFIED:20221003T111014Z UID:27893-1655838000-1655845200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:AGENDA PACK - Finance and Strategy Comittee - Tuesday 21 June 2022_Redacted\n\nMinutes of the Finance & Strategy Committee Meeting\, 21 June 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nPaul Key\nPat O’Connor\n\n\n \n \nKeith Panter\n\n\n \n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nChris Lambie\n \n\n\nDavid Dobbie\nJulie Musonda\nJames Plastow\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC & RFO)\n \n\n\n\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nFS23/014\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Dobbie\, Lambie\, Musonda\, Plastow\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/015\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/016\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/017\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 17 May 2022\nThe Committee resolved to sign the minutes of the meeting 17 May 2022 as a true record of that meeting. \nCllrs Boles and Panter abstained from voting.\nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/018\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 16 June 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 16 June 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nDC to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/019\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nThe Committee resolved to approve and sign the monthly bank reconciliation. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/020\nTo note the final internal audit report for 2021/22 and consider any actions necessary.\nPaper F\nThe Committee resolved to note the final internal audit report for 2021/22.\nDC to source quotes for the 2022/23 year\, for once and twice-yearly audits.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/021\nTo note a report by the RFO on questions raised at a previous meeting.\nPaper G\nThe Committee resolved to note the response from the RFO.\nN/A\n \n\n\nFS23/022\nTo consider approving commissioning a buildings valuation for re-building purposes.\nPaper H\nThe Committee resolved to approve the quotation from Drewery and Wheeldon for the building valuations of Richmond House\, Marshalls\, Roses\, Levellings and Cemetery Chapel.\nDC to email D&W and organise access to carry out valuations.\n \n\n\nFS23/023\nTo review the following policies and consider any changes recommendation for approval by Full Council: \na)    Standing Orders (NALC 2022 update of the 2018 Model) Paper I \nb)      Financial Regulations (NALC 2019 Model) Paper J\nThe Committee resolved to approve  formatting changes for both the Standing Orders and Finance Regulations to comply with accessibility regulations. \nThe Committee resolved to recommend to adopt both Standing Orders and Financial Regulations with theses changes. \nThe Committee further recommends that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents and presents findings for adoption at a later stage. \n  \n \nDC to carry out formatting changes. \nTC to include on future agenda and draft ToR for Working Group. \n Cllr O’Connor to lead group to fully review both Standing Orders and Financial Regulations. \n \n \n\n\nFS23/024\nTo consider adding a staff zone to the council’s website that will give staff access to H&S and personnel documents when on site and authorise the necessary expenditure.\nPaper K\nThe Committee resolved to approve expenditure to add a staff zone to the council’s website that will give staff access to H&S and personnel documents.\nTC to progress with DrumBeat to establish staff zone on the website.\n \n\n\nFS23/025\nTo note the results of the councillor devices survey\, consider a rough quote for councillor devices and instruct whether to go ahead or not.\nPaper L\nMembers considered the substantial cost implications of this initial estimate and found that on balance the cost exceeded the benefits. \nThe Committee resolved to obtain a comparative quote from an alternative company. SharePoint would not need to be included in further quotes. \n \nTC to source comparative quote and liaise with current supplier.\n \n\n\nFS23/026\nTo note an email from the Team Manager Property & Assets at WLDC and consider any strategic action to take for recommendation to full council. \nPaper M and verbal report\nThe Committee resolved to recommend to Full Council concerning : – \n·      Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double doorset. \nListed Building Consent would be required for the process. \n·      Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·      LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.\nDC to include on Full Council agenda.\n \n\n\nFS23/027\nTo consider contributing to WLDC and Marshall’s Yard market events (from PS23/026)\nTo follow\nThe Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \nNo decision was being taken on contributions to the Christmas event as the Christmas Working Group had not yet been constituted.\nDC to include on Full Council agenda.\nLocalism Act 2011 s.1-8\n\n\nFS23/028\nTo consider approving additional expenses for the staffing re-structure\nPaper N\nThe Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review.\nDC to include on Full Council agenda.\n \n\n\nFS23/029\nTo consider authorising expenditure on repair and engraving of mayoral chains.\nVerbal Report\nThe Clerk reported that the Mayor’s consorts chain required repair\, the names of past mayors needed engraving on to the Mayor’s chain and that the Deputy Mayor’s jewel required cleaning and possibly a more appropriate ribbon.  The clerk advised that £200 were budgeted to maintain civic regalia.\nTC to source quotes.\n \n\n\nFS23/030\nTo consider authorising additional grass cutting costs for verges until ownership can be established to make the areas look tidier (see also PS23/009).\nPaper O\nThe Committee resolved to include the additional 6\,263m2 to future cuts consisting of: – \n·      Ravendale Road Roundabout \n·      North & South side verges at the entrance to Greystones Road \n·      Grass verge running between Middlefield Lane & Claremont Road \n·      Grass verges on Middlefield Lane\, opposite the entrance to Ravendale Road \n·      Grass verges on Heapham Road South\, either side of the entrance to Glentham Road \n·      Grass verge at the entrance to Pingle Close \nThe Clerk would continue to investigate the ownership of the various areas liaise with identified landowners and other agencies with maintenance responsibilities..\nTC to request Glendale to include additional areas in future cuts. \n  \nTC to continue liaising with WLDC & LCC regarding land ownership and maintenance responsibilities.\nLocal Government Act 1972\, ss111 112 \n \n\n\nFS23/031\nTo receive any items for notification to be included on a future agenda – for information only\n·      Debt Recovery Policy Review \n·      Standing Orders Review \n·      Finance Regulations Review\nDC to include on future agenda.\nN/A\n\n\nFS23/032\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 19 July 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 19 July 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220615T190000 DTEND;TZID=Europe/London:20220615T210000 DTSTAMP:20220720T130635Z CREATED:20220603T130523Z LAST-MODIFIED:20220720T130635Z UID:27918-1655319600-1655326800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-06-15 Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Full Council meeting 15 June 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n\nTim Davies\nSally Loates\nKeith Panter\n\n\n\n\n\n\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n\n\n\n\nCaz Davies\n\nPat O’Connor\n\n\n\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\nLiam Muggeridge\n\nBaptiste Velan\n\n\nRichard Craig\nChris Lambie\n\nDenise Schofield\n\n\n\n\n\n\nAaron Taylor\n\n\n\n\n\nIn attendance:\n\n\n\n\nRachel Allbones (DC)\nSean Alcock (OM)\n\n\n\n\n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nNo public present \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/032\nTo note apologies for absence.\nCllrs Dobbie\, Lambie and Craig.\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/033\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n\nLocalism Act 2011\, s31. \n\n\nFC23/034\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n\nLocalism Act 2011\, s33. \n\n\nFC23/035\nTo receive and note the Town Clerk’s report (for information only)\nNo report was presented.\n\nN/A\n\n\nFC23/036\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/037\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper B – Full Council 04 May 2022 Paper C – Extraordinary Full Council 24 May 2022\nThe Council resolved to sign the minutes of the meeting 04 May 2022 as true record of that meeting. \nThe Council resolved to sign the minutes of the meeting 24 May 2022 as true record of that meeting. \nCllr Loates abstained from voting.\nASO to publish approved minutes\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/038\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper D – Property and Services Committee\, 10 May 2022 \nPaper E – Personnel Committee\, 11 May 2022\nPaper F – Extraordinary Personnel Committee\, 17 May 2022 \nPaper G – Finance and Strategy Committee\, 17 May 2022 \nPaper H – Planning Committee\, 24 May 2022.\nThe Council noted the draft minutes of the committees.\n\nLocal Government Act 1972\, s 112  \n\n\nFC23/039\nTo receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe Council resolved to approve end of year accounts for year-end 31st March 2022.\n\n \n\n\nFC23/040\nTo consider appointing to vacancies on committees \na)    One vacancy Finance and Strategy Committee\nThe Council resolved to appoint Cllr Panter to the Finance and Strategy Committee.\nDC to update records.\n \n\n\nFC23/041\nUpdated Model Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nPaper N\nThe Council resolved to update Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nDC to update SO. \nASO to update the website.\n \n\n\nFC23/042\nTo note the completed AGAR: Annual Internal Audit Report and to consider any matters arising. Paper O\nThe Council resolved to note the completed AGAR: Annual Internal Audit Report.\nDC to progress completion of the AGAR\n \n\n\nFC23/043\nTo consider the nine individual statements of the AGAR: Section 1 – Annual Governance Statement preceded by the following assertion: \n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2022.”\nPaper P\nThe Council resolved to complete Section 1 – Annual Governance Statement of the AGAR for 2021/22 as follows: – \nsections 1-8 with the answer YES to the statements\, and N/A to the statement in section 9. \n \nDC to progress completion of the AGAR.\n \n\n\nFC23/044\nTo note any background information and to consider approval of Section 2 – Accounting Statements of the AGAR in the following manner: \ni.   Consideration of the Accounting Statements; \nii.   approval of the Accounting Statements through a resolution\, and; \niii.   sign and date Accounting Statements. \nPaper Q\nThe Council resolved to approve Section 2 – Accounting Statements of the AGAR for 2021/22.\nDC to progress completion of the AGAR.\n \n\n\nFC23/045\nTo note the correspondence previously circulated by email – for information only. \nPaper R\nThe Council noted the correspondence as previously circulated.\n\nN/A\n\n\nFC23/046\nTo note the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.19 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-7/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220614T190000 DTEND;TZID=Europe/London:20220614T210000 DTSTAMP:20220720T130451Z CREATED:20220526T121758Z LAST-MODIFIED:20220720T130451Z UID:27891-1655233200-1655240400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-06-14 P&S Papers as sent - Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee meeting on 14 June 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key\n \n\n\nDennis Dannatt\n \nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\nJulie Musonda\n \n\n\n\n  \nCouncillors Absent\n\n\n\n \nChris Lambie\nPat O’Connor\n\n\n \n \nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\nRachel Allbones (DC & RFO)\n\n\n\n  \nAlso present: there was no public present.\nAs the meeting opened Cllr Key expressed his concern that all pages of his papers stated ‘confidential papers’\, the Clerk explained why but Cllr Key requested that it be noted that he did not accept the reason given. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPS23/020\nTo note apologies for absence.\nApologies had been received for Cllrs Lambie and Velan.\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nPS23/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPS23/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 34\, 35\, 36 and 41.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/024\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 10 May 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 10 May 2022 as a true record of that meeting. \nCllr Musonda abstained from voting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPS23/025\nTo note the clerk’s report on items concerning this committee (for information only)\nPaper B\nCllr Key raised concerns that the Christmas Working Group had not progressed. \nCllr Boles raised concerns about the grass verge cutting\, and previous reports were not clear that areas previously cut would not be included in the new contract. \nThe Committee noted the clerk’s report. \nCllrs Boles and Dannatt abstained from voting.\n \n \n\n\nPS23/026\nTo consider contributing financially to WLDC and Marshall’s Yard market events.\nPaper C\nThe RFO advised the Council had budgeted £2\,500 for Local Event Support. \nThe Committee resolved to inform WLDC they agree in principle to support the Food Festival but would require figures in order to agree funds. Defer for further information.\nTC to contact WLDC for further information and include on next agenda.\nLocalism Act 2011 s. 1-8\n\n\nPS23/027\nTo consider a request from Lincolnshire County Council to adopt a bus shelter\nPaper D\nThe Committee resolved to adopt the newly refurbished bus shelter on Baines Road and include on Council’s asset register.\nDC to email LCC advising of the council adoption.\nLocal Government (Miscellaneous Provision) Act 1953\, s.4\n\n\nPS23/028\nTo consider various requests to erect structures on allotments.\nPaper E\nMembers were not satisfied with the lack of information presented. \nFour applications were received. \nThe Committee resolved to: – \n1)    Defer until a full report and pictures are provided. \n2)    Defer until a full report and pictures are provided. \n3)    Defer until a full report and pictures are provided. \n4)    Refuse the application as it would take over more than 25% of the allotment plot.\nDC to produce report for applications 1-3 for the next meeting. \n  \nTC to write to applicant 4 advising of refusal of the application.\nN/A\n\n\nPS23/029\nTo consider a key deposit request by an allotment holder.\nPaper F\nThe Committee resolved to write to the plot holder advising that without evidence that it was a returnable key deposit and not money to have keys cut the Council cannot refund the money.\nTC to write to plot holder advising of the Committee decision.\n \n\n\nPS23/030\nTo consider a request from Retford memorials.\nPaper G\nThe Committee resolved to agree for the Friends of the Gainsborough Cemeteries to apply for memorial applications for four graves with no exclusive rights attached to them.\nDC to email Retford Memorials advising of the Committee decision.\nLocal Authorities’ Cemeteries Order 1977\n\n\nPS23/031\nTo consider adoption of a draft memorial bench policy.\nPaper H\nThe OM advised he would like to make some amendments and additions to the policy. \nThe Committee resolved to defer until the next meeting.\nOM to redraft the policy. \nTC to add to next month’s agenda.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/032\nTo consider a memorial bench application.\nPaper I\nThe Committee resolved to defer the item until the memorial bench policy is in place\, and further information on sizes\, materials\, location etc is provided.\nTC to obtain further information from the family. \nTC to add to next month’s agenda.\nLocal Authorities’ Cemeteries Order 1977 \n\n\nP&S23/033\nTo consider a report on locks for allotment sites and decide what further action to take.\nPaper J\nThe Committee resolved to purchase x2 heavy duty padlocks\, to be welded to the chain on the gate post. Funds for locks going forward to come from the North Warren allotment site budget.\nOM to purchase x2 heavy duty padlocks and organise for them to be welded to the chains.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/034\nTo consider the Chubb Fire & Safety recommendations for Richmond House and Marshalls and decide what further action to take. \nExclusion of Public and press recommended due to time sensitive commercial sensitivity. \nPaper K\nThe Committee resolved to source further comparative quotes for the upgrade of the fire safety systems at Richmond House and Marshalls.\nASO to obtain comparative quotes have been received \nTC to add to future agenda.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/035\nTo consider memorial testing quotations and appoint a suitable company to provide the service. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper L\nThe Committee resolved to accept the quotation from Retford Memorials to test 1446 graves in the General Cemetery.\nOM to inform success company and book in testing of memorial stones.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/036\nTo consider a complaint regarding an interment. \nExclusion of public and press recommended due to the personal nature of this request. \nPaper M\nThe Committee resolved to note the report from the OM and to rescind the cost of the additional memorial inscription application of the late Shirley Ann Pipe at the request of the family which amounts to a total of £80.85.\nOM to inform complainant of the outcome.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/037\nTo note an email from the Team Manager Property & Assets at WLDC.\nPaper N\nThe Committee resolved to note the email from the Team Manager Property & Assets at WLDC and await further detailed reports on items.\nTC to add to future agendas as individual reported items.\n \n\n\nP&S23/038\nTo receive a complaint regarding cars on Richmond Park and decide what action to take.\nPaper O\nThe Committee agreed steps were in place to mitigate risk and resolved begin to lift the bollards again that provides access to the rear of the house.\nOM to inform grounds staff and the registrar that bollards are to remain lifted at all times.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/039\nTo consider a request for a vase in the natural burial area.\nPaper P\nThe DC read out the ‘Flowers and other Memorials’ section in the cemetery regulations for the natural burial area. \nThe Committee resolved to write to the family advising of the cemetery regulations that flowerpots are not permitted in the natural burial area.\nTC to write to the applicant advising of the Councils decision.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/040\nTo consider a contribution request for a for a November event.\nPaper Q\nThe Committee resolved to recommend to Full Council to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nTC to include on the Full Council agenda.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/041\nTo consider a confidential report on the allotments pond and resolve to authorise expenditure on further action. \nExclusion of Public and press recommended. \nPaper R\nThe Committee resolved to employ an asbestos testing company to test pieces found in the excavated test pits plus any other areas the Council want to sample. Funds to be taken from the Allotment EMR. \n \nTC to source asbestos testing company to carry out testing.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/042\nTo receive any items for notification to be included on a future agenda – for information only.\n·         Deferred items.\nTC to add to agenda.\nN/A\n\n\nP&S23/043\nTo note the date and time of the next Property and Services committee scheduled 12 July 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 12 July 2022 at 19.00 at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.52. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220608T190000 DTEND;TZID=Europe/London:20220608T210000 DTSTAMP:20220720T125901Z CREATED:20220526T121924Z LAST-MODIFIED:20220720T125901Z UID:27892-1654714800-1654722000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-06-08 Public papers\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting on 8 June 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\nPaul Key\nJames Plastow\n\n\n\nSally Loates\nDenise Schofield\n\n\nTim Davies\n\nKenneth Woolley\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\n\n\n\n\nRichard Craig (Chairman)\nPat O’Connor\n\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer (TC)\nRachel Allbones (DTC)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \nAgenda item title\nDecision\nAction\nPower\n\n\n\n\nPC23/020\nTo note apologies for absence.\nApologies for absence had been received from Cllrs Boles\, Craig and O’Connor. These were duly noted. \nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThe Committee RESOLVED to exclude public and press for item 32 due to it being a personnel issue. \n  \nCllr Key abstained from voting.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/024\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 11 May 2022 \nPaper B – Personnel Committee 17 May 2022\nThe Committee RESOLVED to sign the minutes of the meeting 11 May 2022 as a true record of that meeting. \nCllrs Loates and Woolley abstained from voting. \nThe Committee RESOLVED to sign the minutes of the meeting 17 May 2022 as a true record of that meeting. \nCllrs Davies and Loates abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/025\nTo consider and discuss a staff rewards or appreciation scheme. (Cllr Schofield)\nCllr Schofield informed the Committee that she has not received responses and support from other Cllrs for it to be discussed at a later time.\nN/A\n \n\n\nPC23/026\nTo consider working through change training or managing change training for both staff and members. (Cllr Schofield)\nCllr Schofield informed the Committee she had only received one response about the training\, one that she didn’t feel was positive so will leave with Cllr Boles to take on.\nN/A\n \n\n\nPC23/027\nTo receive a verbal update on the recruitment process for the seasonal GMO and the Caretaker.\nThe Committee received a verbal update that the recruitment process. Deadline for applications is 19 June 2022. \nThe Committee RESOLVED to shortlist on 21 June\, Interviews to be held on 30 June\, the recruitment panel to be Cllrs T Davies and Key with Cllr Woolley as reserve\, along with the Town Clerk and Grounds Maintenance Team Leader.\nTC to diarise key recruitment dates.\nLocal Government Act 1972\, s.112\n\n\nPC23/028\nTo receive a verbal update on new Staff contracts. \n \nThe Clerk advised Committee that currently only one member of staff has not signed the new contracts issued in 2021. Committee were advised that this would be picked up following the current recruitment process and brought back to Committee.\nTC to pick up the issue following the current recruitment process.\nLocal Government Act 1972\, s.112\n\n\nCllr Davies left the meeting at 7.30pm.\n\n\nPC23/029\nTo consider adopting a sickness absence policy. \nPaper C\nThe Committee RESOLVED to ask the  HR contractor for feedback of the draft Sickness Absence policy. \n \nTC to forward draft Sickness Absence Policy to HR for feedback and report back to committee.\nLocal Government Act 1972\, s.112\n\n\nPC23/030 \n  \n  \n  \n  \n  \n \nTo receive an update on and review the use of the free HR management software.\nThe Committee received an update that currently the free HR management software that is being trialled is not fit for purpose but is awaiting communication to see if it can be adapted.\nTC to chase up HR Management software provider.\n \n\n\nPC23/031\nTo consider approving the clerk’s attendance of the SLCC National Conference in November. \nPaper D\nThe Committee RESOLVED to approve the Clerks attendance at the SLCC National Conference at a cost of £385 on 2nd and 3rd November and levelling Up course at £85..\nTC to book onto the conference and course.\nLocal Government Act 1972\, s.112\n\n\nPC23/032\nTo consider a complaint from a member of the public. – Exclusion of public and press recommended due to the personal nature of the issue. \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper E\nFollowing detailed discussions and hearing evidence from councillors who had been present the Committee resolved that the allegation could not be proven and for no further action to be taken. \nThe Committee RESOLVED to delegate drafting a response to Cllr Schofield as the person chairing this meeting.\nCllr Schofield to draft a response to the complainant and forward to the committee members for comment before sending sending the final version to the complainant.\nN/A\n\n\nPC23/033\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Sickness/absence policy \n·      Redeployment policy\nTC to include on future agenda.\nN/A\n\n\nPC23/034\nTo note the date and time of the next Personnel Committee Meeting scheduled for 13 July 2022 at 19.00.\nThe committee noted the date and time for the next scheduled meeting as 13 July 2022 at 19.00 at Richmond House. \n \nNote Cllr Schofield gave her apologies for the July meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.23. URL:https://gainsborough-tc.gov.uk/meeting/27892/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220601T190000 DTEND;TZID=Europe/London:20220601T210000 DTSTAMP:20220720T130720Z CREATED:20220518T115208Z LAST-MODIFIED:20220720T130720Z UID:27806-1654110000-1654117200@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [4.05 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMEETING WAS INQUORATE – RESCHEDULED FOR 15 JUNE 2022. URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-full-council-meeting/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220524T190000 DTEND;TZID=Europe/London:20220524T210000 DTSTAMP:20220630T130809Z CREATED:20220511T131715Z LAST-MODIFIED:20220630T130809Z UID:27837-1653418800-1653426000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [1.68 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Planning Committee meeting 24 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\n\nJames Plastow\n\n\nRichard Craig\nPat O’Connor\nDenise Schofield (Chairman)\n\n\nDavid Dobbie – arrived at 7.06pm\nKeith Panter\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n\n\n\n\n\nAaron Taylor\n\n\n\n  \nIn attendance:\n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n\n  \n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPL23/001\nTo note apologies for absence.\nCllrs Boles and Lambie had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nPL23/002\nAppoint Vice Chairman for this committee.\nThe Committee resolved to appoint Cllr Plastow as vice chairman of the Planning Committee.\nASO to update records.\nLocal Government Act 1972\, s15 (6)\n\n\nPL23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nPL23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nPL23/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Planning Committee 27 April 2022 \n \nThe Committee resolved to sign the minutes of the meeting 27 April 2022 as a true record of that meeting. \n  \nCllr O’Connor abstained from voting. \n  \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nCllr Dobbie arrived at the meeting at 7.06pm \n \n\n\nPL23/006\nTo consider planning applications received. \n  \nApplication Ref No: 144738 (26/4/22\, 28 days) \nProposal: Planning application to erect 8no. commercial units \nLocation: Land off Willoughton Drive\, Gainsborough\nThe Committee resolved to object to the application on the grounds of the environmental impact with the removal of greenery\, contamination risk and would await a response regarding how the noise and air quality impact on the residential housing will be mitigated. \n  \nCllr O’Connor abstained from voting. \n \nDTC/RFO to send response to WLDC. \n  \n  \n  \n  \n \nArticle 13 of the Town & Country Planning (General Development Procedure) Order 2015 \n  \nSchedule 1\, paragraph 8 to the Town & Country Planning Act 1990 as amended\n\n\nPL23/007\nTo consider planning applications received. \n  \nApplication Ref No: 144791 (28/4/22\, 28 days) \nProposal: Planning application for removal of conservatory and erect two storey rear extension \nLocation: 44 Hawthorn Avenue\, Gainsborough\nThe Committee resolved they supported the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nPL23/008\nTo consider planning applications received. \n  \nApplication Ref No: 144760 (29/4/22\, 28 days) \nProposal: Planning application for installation of roller shutter\, fire exit\, entrance door\, and siting of container at rear of warehouse \nLocation: Unit 1 A&B Miller Road\, Corringham Road Industrial Estate\, Gainsborough\nThe Committee resolved they supported the application. \n \nDTC/RFO to send response to WLDC. \n \n \n\n\nCllr Panter left the meeting at 7.30pm.\n\n\nPL23/009\nTo consider planning application received. \n  \nApplication Ref No: 143821 (6/5/22\, 21 days) \nProposal: Outline planning application to demolish all existing industrial structures and erect up to 64no. dwellings with all matters reserved \nLocation: Former AMP Rose site\, Heapham Road\, Gainsborough\nThe Committee resolved to raise the following comments on the application: – \n·     Would require clarification on actual number of dwellings \n·     Would want to see all recommendations/requests from the Environmental Protection Officer actioned \n·     Would want to see all recommendations/requests from LCC highways actioned \n·     Developers to liaise with the Town Council regarding the footway leading to Pingle Hill \n·     Developers to engage with the Town Council in regards to long term maintenance of the play area. \n \nDTC/RFO to send response to WLDC. \n \n\n\n\nPL23/010\nTo consider planning application received. \n  \nApplication Ref No: 144732 (11/5/22\, 28 days) \nProposal: Planning application to erect 5no. apartments. \nLocation: Land adjacent James Court\, Gainsborough\nThe Committee resolved to object to the application on the grounds that: – \n·     It is not in keeping with buildings in style in the vicinity. \n·     The location of the apartments within the site \n·     Would request a reduction in number of dwellings to 4 \n·     Would request a more detailed outline plan to gauge actual proportions \n·     Entrance to be on the northern side of the plot rather than central. \n  \nCllr O’Connor abstained from voting. \n \nDTC/RFO to send response to WLDC. \n \n\n\n\nPL23/011\nTo consider planning application received. \n  \nApplication Ref No: 144886 (19/5/22\, 28 days) \nProposal: Planning application to create temporary access being variation of condition 2 of planning permission 142658 granted 12 May 2021 extended period of time before closure. \nLocation: Land at Foxby Lane\, Gainsborough\nThe Committee resolved they had no objections to the application. \n  \nCllr O’Connor abstained from voting. \n \nDTC/RFO to send response to WLDC. \n \n\n\n\nPL23/012\nTo note decision notices received since last meeting. \n \nNone received.\nN/A\n  \n  \n  \n  \n \n\n\nPL23/013\nTo consider street naming requests received (if there are any). \n \nNone received.\nN/A\n  \n  \n \n\n\nPL23/014\nTo consider tree preservation orders received (if there are any). \n \nNone received.\nN/A\n\n\n\nPL23/015\nTo consider any matters arising from the Gainsborough Neighbourhood Plan (if there are any)\, and to consider request from Cllr Schofield to reinstate a working group to monitor the plan. \n \nNone received. \n  \nThe Committee agreed to keep the Neighbourhood Plan working group matter on the items for a future meeting and revisit after the summer.\nN/A\n\n\n\nPL23/016\nTo receive update on applications of Assets of Community Value.\nThe Committee noted the update that the DTC had obtained the original Asset of Community Value applications from WLDC. \n \nDTC/RFO to reapply to WLDC when time allows. \n \n\n\n\nPL23/017\nTo consider Trinity Street proposed changes to waiting restrictions\nPaper B\nThe Committee resolved to respond as follows: – \n·     No waiting at any time on Trinity Street at its junctions with Pillard House Lane\, Linden Terrace\, Clinton Street and Portland Terrace to maintain traffic flow and visibility is supported. \n·     Support the proposal to extend the permitted parking time near the crossing as this should aid the slow of traffic making the crossing safer. \n  \nCouncillors O’Connor and Plastow abstained from voting.\nDC/RFO to respond to LCC.\n\n\n\nPL23/018\nRepresentations are invited on the Bassetlaw Local Plan 2020-2038: Publication Version Second Addendum and proposed submission documents for a period of six weeks\, from Tuesday 10 May to 5pm on Tuesday 21 June 2022.\nPaper C\nThe Committee resolved for members to make their own representations on the Bassetlaw Local Plan 2020-2038: Publication Version Second Addendum if they had any.\n\n\n\n\nPL23/019\nTo receive any items for notification to be included on a future agenda – for information only \n \n·     Tree Preservation Orders – How to apply for one and obtain a list of current TPO’s in Gainsborough \n·     Neighbourhood Plan Working Group – to consider setting up a working group \n·     The Gap\, Corringham Road – To consider what can be achieved with eh land if approved as an asset of community value\nInclude on future agendas\, and to chase WLDC re TPO’s\nN/A\n\n\nPL23/020\nTo note the date and time of the next Planning committee is scheduled for 28 June 2022 at 19.00. \n \nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting Concluded at 20.22 \nSigned as a true record of the Meeting: _______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220524T180000 DTEND;TZID=Europe/London:20220524T190000 DTSTAMP:20220620T131439Z CREATED:20220518T115540Z LAST-MODIFIED:20220620T131439Z UID:27877-1653415200-1653418800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council Meeting DESCRIPTION:2022-05-24 Summons and Agenda\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the extraordinary Full Council meeting 24 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nTim Davies\n \nKeith Panter – arrived at 6.03pm\nBaptiste Velan\n\n\nRichard Craig\n \n \nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\nDenise Schofield\n \n\n\nCaz Davies\n \nPat O’Connor\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\n \n \n \n\n\n \nChris Lambie\n \nAaron Taylor\n \n\n\n \nSally Loates\nLiam Muggeridge\n \n \n\n\n\n  \nIn attendance:\n\n\n\n \nRachel Allbones (DC)\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: 1 member of the public.\n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum\nA member of the public queried whether the Council would be returning key deposits now they have been replaced with combi locks.\nThe council send the question to P&S committee for consideration and reply. \n  \n  \n  \n \nTC to add to P&S agenda.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/025\nTo note apologies for absence.\nCllrs Boles\, Lambie and Loates\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/026\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/027\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/028\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Council resolved to exclude public and press on items FC23/029 and FC23/030 being a personnel issue.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nCllr Panter arrived at the meeting at 6.03pm.\n\n\nFC23/029\nTo formally note the resignation of a member of staff. \nPaper A\nThe Council formally noted the resignation of a member of staff.\n \n \n\n\nThe Council resolved to ask the DC and OM to leave the meeting at 6.13pm. Cllr Schofield would take the minutes for the remainder of the meeting.\n\n\nFC23/030\nTo consider a recommendation from the extraordinary personnel committee 17 May 2022 which proposes to full council to authorise the re-grading exercise for the remaining three posts in the current structure and to carry out a professional review of the whole staffing structure. \nPaper B\nCouncillors discussed costings for the review of remaining three staff posts and agreed it was value for money. \n  \nCouncillors were keen to establish that the review was completely objective and would include interviews with the staff involved to ensure their views were represented. \n  \nThe Council resolved to appoint Council HR and Governance Support to carry out the Job Evaluation of the 3 remaining posts and the organisational review as set out in Paper B. \n \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/031\nTo note the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-meeting/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220517T190000 DTEND;TZID=Europe/London:20220517T210000 DTSTAMP:20220622T125449Z CREATED:20220511T121202Z LAST-MODIFIED:20220622T125449Z UID:27836-1652814000-1652821200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [21.66 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee Meeting 17 May 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairing)\nPat O’Connor\n\n\n \n \nJames Plastow\n\n\nDavid Dobbie\n \n \n\n\n\nCouncillors Absent\n\n\n\nMatt Boles (Chairman)\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\n \n\n\n\nIn attendance:\n\n\n\nBelina Boyer (TC)\n \n \n\n\n\nAlso present:\n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS23/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, Craig\, Musonda and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/002\nAppoint Vice Chairman for this committee.\nThe committee appointed Cllr key to be the Vice-Chairman of this committee. .\nN/A\nLocal Government Act 1972\, s15 (6)\n\n\nFS23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 20 April 2022\nThe Committee resolved to sign the minutes of the meeting 20 April 2022 as a true record of that meeting subject to removing the action “TC to invite local Police inspector to a future meeting.”. \n  \n \nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/006\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 12 May 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 May 2022\nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 12 May 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 12 May 2022 \nA number of questions would need to be answered by the RFO.\nDTC/RFO to make bank transfer payments once signed off by signatories. \n  \nRFO to reply to questions raised.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/007\nTo approve and resolve to sign the monthly bank reconciliations for 31 March 2022 and 30 April 2022 as per the paragraph 2.2 in Financial Regulations. \nPapers E & F\nThe Committee resolved to sign the monthly bank reconciliations. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/008\nTo review the council’s assets register and identify items for disposal. (deferred from last month’s meeting – FS22/033 & FS22/053). \nPaper G\nThe Committee resolved  to approve the assets register as presented subject to Christmas lights items 2 and 5 being retained rather than disposed of.\nDC/RFO to arrange disposal of relevant items.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS23/009\nTo review the Council’s Rolling Project Plan and decide which items remain outstanding\, whether priorities have shifted in recent years\, and how to achieve the items remaining. (Deferred from Full Council FC22/067 and Finance and Strategy FS22/057) \nPaper H\nThe Committee reviewed the rolling project plan and removed items completed. New items would need to be added.\nTC to update and add new strategic items.\n \n\n\n \n \nThe committee resolved to extend the meeting past 21.00.\n \n \n\n\nFS23/010\nTo consider approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe committee scrutinised the papers provided. A number of questions would need to be answered by the RFO. \nThe committee resolved to approve the papers as presented subject to relevant answers being supplied.\nRFO to reply to questions raised.\n \n\n\nFS23/011\nTo consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 2). \nPaper N\nThe committee resolved to approve the insurance renewal.\nRFO to confirm renewal and pay invoice.\n \n\n\nFS23/012\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n \nN/A\n\n\nFS23/013\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 June 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 21 June 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 21.15 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220517T180000 DTEND;TZID=Europe/London:20220517T190000 DTSTAMP:20220616T133000Z CREATED:20220512T064911Z LAST-MODIFIED:20220616T133000Z UID:27841-1652810400-1652814000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [932.94 KB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 17 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key\nJames Plastow\n\n\n \n \nDenise Schofield (Chairing)\n\n\n \nPat O’Connor\nKenneth Wooley\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\n \nSally Loates\n\n\nRichard Craig (Chairman)\nTim Davies\n \n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer (TC)\n \nSean Alcock (OM)\n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/016\nTo note apologies for absence.\nNo apologies were received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/017\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/018\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/019\nTo consider recruitment and associated recruitment pack following the resignation of the current Operations Manager. \nPaper A \n  \nTo appoint shortlisting and interview panel and agree the recruitment timeline for the post of Operations Manager. \nPaper B \n \nThe Committee RESOLVED to defer a decision on the application pack and recruitment process and recommended to Full Council to authorise the re-grading exercise for the remaining three posts in the current structure and to carry out a professional review of the whole staffing structure.\nTC to make the necessary arrangements for an extraordinary Town council Meeting.\nLocal Government Act 1972\, s112\n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220511T190000 DTEND;TZID=Europe/London:20220511T210000 DTSTAMP:20220616T132044Z CREATED:20220505T173222Z LAST-MODIFIED:20220616T132044Z UID:27809-1652295600-1652302800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-05-11Public Papers PE\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Personnel Committee meeting 11 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key\nJames Plastow\n\n\nRichard Craig (Chairman)\n \nDenise Schofield\n\n\nTim Davies\nPat O’Connor\n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nSally Loates\n \n\n\n \n \nKenneth Wooley\n\n\n\n  \nIn attendance:\n\n\n\n \nRachel Allbones (DTC)\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/001\nTo note apologies for absence.\nNo apologies were received.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThe Committee RESOLVED to exclude public and press for items 11 & 12 due to it being a personnel issue.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 30 March 2022\nThe Committee RESOLVED to sign the minutes of the meeting 30 March 2022 as a true record of that meeting\, subject to the inclusion of Cllr Craig being present at the meeting being added. \n  \nCllrs Key and Plastow abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/006\nTo appoint a vice chairman to this committee.\nThe Committee RESOLVED to appoint Cllr Schofield as vice chairman of the Personnel Committee.\nASA to update the website.\nLocal Government Act 1972\, s15 (6)\n\n\nPC23/007\nTo consider and discuss a staff rewards or appreciation scheme.\nCllr Schofield informed the Committee of her thoughts for a staff rewards or appreciation scheme and ideas managing change training for both staff and Cllrs. She requested for member input and advised a report will follow at a future meeting.\nCllrs to contact Cllr Schofield with their input regard how an appreciation scheme could look and their thoughts on managing change training. \nTC to put on a future agenda with a report from Cllr Schofield for further discussion.\n \n\n\nPC23/008\nTo consider working through change training or managing change training for both staff and members.\nItems 7 & 8 dealt with together.\nN/A\n \n\n\nPC23/009\nTo receive a verbal update on the recruitment process.\nThe Committee received a verbal update that the new Grounds Maintenance Operative is due to start on Monday 16 May\, and the Caretake has turned down the job offer.\nReadvertise for the caretaker position.\nLocal Government Act 1972\, s.112\n\n\nPC23/010\nTo consider a training policy and refund agreement \nPaper B\nThe Committee RESOLVED to adopt the training policy and refund agreement.\n \n \n\n\nPC23/011\nTo approve the draft Medical Questionnaire as provided by the Council’s HR consultant. \nPaper C\nThe Committee RESOLVED to adopt the Medical Questionnaire. \nCllr Key abstained from voting.\n \nLocal Government Act 1972\, s.112\n\n\nPC23/012\nTo receive a corrected report from the external HR consultant and decide what further action to take. (Structures and Functions 7.14). \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper D\nThe Committee RESOLVED to exclude of Public and Press due to the personal nature of the matter under discussion. \n  \nThe Committee RESOLVED to note the corrected report and amend the scale point as recommended in the report.\nRFO to amend records and payroll.\nLocal Government Act 1972\, s.112\n\n\nPC23/013\nTo receive letters from members of staff regarding the recent re-grading and consider which action to take in each instance. (Structures and Functions 7.14). \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper E\nThe Committee RESOLVED to exclude of Public and Press due to the personal nature of the matter under discussion. \n  \nThe Committee RESOLVED that the scale points set for regraded staff at the last meeting remain and Cllr Schofield to meet with the 3 members of staff on Wednesday 18th May at 11.30am to discuss the committee’s decision.\nDC to speak with HR regarding the status of staff who have not signed the new contracts from 2021\, and if all staff regraded require a new contract with updated details .\nLocal Government Act 1972\, s.112\n\n\nPC23/014\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Staff contract review \n·      Staff Handbook review \n·      Sickness Absence Policy\nTC to include on future agenda\nN/A\n\n\nPC23/015\nTo note the date and time of the next Personnel Committee Meeting scheduled for 8 June 2022 at 19.00.\nNoted \nAlso noted the extraordinary meeting called on Tuesday 17 May at 6pm.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.30. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT END:VCALENDAR