BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20251125T183000 DTEND;TZID=Europe/London:20251125T203000 DTSTAMP:20251222T143843Z CREATED:20250507T104529Z LAST-MODIFIED:20251222T143843Z UID:45810-1764095400-1764102600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [210.46 KB] \nAGENDA - Tuesday 25 November 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 25 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/094  Apologies for Absence\nTo note apologies for absence. \nFS26/095  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/096  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/097  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/098  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 28 October 2025 (pages 4 to 7) \nFS26/099  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 November 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 November 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 November 2025 Paper D (pages 16 to 33) \nFS26/100  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 October 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48)  \nFS26/101  Draft 2026 / 2027 Budget & Estimate\nTo consider draft proposed budget for 2026/27 and consider and agree precept estimate for submission to WLDC.\nPaper F (pages 49 to 73)  \nFS26/102  Report on grants to the Council from external bodies\nTo note report on grants to the Council from external bodies.\nUnder 6.22 of the Council’s Structure and Functions To be responsible for grants to the Council from external bodies.\nPaper G (pages 74 to 83) \nFS26/103  IT Provision for Members\nTo consider quotation received for Member IT provision.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 84 to 89)  \nFS26/104  Love Lane Allotment Garages\nTo consider issues relating to the garages and electrical supply.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 90 to 98) \nFS26/105  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Draft 2026 / 2027 Budget\nii. Marshalls Bowls Lease\niii. Operation Bridges Review\niv. Unity Trust Bank\nv. Strategic Plan\nvi. LCAS Silver Status submission\nvii. Registrar Lease renewal\nviii. Civic Protocol\nix. Communications Policy Review\nx. GDPR Policy Review\nxi. Social Media Policy Review\nxii. Pensions Discretionary Policy Review\nxiii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/106  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Wednesday 17 December 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 20 November 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-46/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251118T183000 DTEND;TZID=Europe/London:20251118T203000 DTSTAMP:20251222T143130Z CREATED:20250507T101252Z LAST-MODIFIED:20251222T143130Z UID:45768-1763490600-1763497800@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [202.55 KB] \nAGENDA - Tuesday 18 November 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 18 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/129  Apologies for Absence\nTo note apologies for absence. \nPL26/130  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/131  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/132  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/133  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 21 October 2025 (pages 5 to 10) \nPL26/134  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01058 (received 27/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Planning application for façade renovation works including 2no. replacement windows and shop front.\nLocation: 33 Market Street\, Gainsborough \nPL26/135  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01059 (received 27/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Listed building consent for façade renovation works including 2no. replacement windows and shop front. \nLocation: 33 Market Street\, Gainsborough \nPL26/136  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01067 (received 28/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Planning application for the creation of 8no. apartments\, various façade works\, and the renovation of the existing commercial unit.\nLocation: Ship Court\, Silver Street\, Gainsborough \nPL26/137  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01068 (received 28/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Listed building consent for the creation of 8no. apartments\, various façade works\, and the renovation of the existing commercial unit.\nLocation: Ship Court\, Silver Street\, Gainsborough \nPL26/138  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01070 (received 29/10/25) any observations to make on the application\, please make them by 01/12/2025\nProposal: Planning application for proposed rear and side extension.\nLocation: The Gulf Service Station\, 3-15 Lea Road\, Gainsborough \nPL26/139  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01084 (received 03/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Application for advertisement consent for 3no. identical\, non-illuminated signs.\nLocation: A156 Lea Road/Foxby Hill Roundabout\, Gainsborough \nPL26/140  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01086 (received 03/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Planning application for the change of use of former bank to create 2no. ground-floor retail units\, 2no. upper-floor apartments and 1no. ancillary short stay guest room\, installation of roof-mounted solar PV panels\, 2no. air-source heat pumps\, hot-water cylinder\, battery storage\, green roof and modular living wall system to inner courtyard elevations\, 3no. replacement external doors new refuse and cycle storage within the rear yard\, internal fire-safety upgrades including emergency lighting\, and detection system and accessible ground-floor WC.\nLocation: Former Halifax Bank\, 32 Lord Street\, Gainsborough \nPL26/141  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01087 (received 03/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Listed building consent for the change of use of former bank to create 2no. ground-floor retail units\, 2no. upper-floor apartments and 1no. ancillary short stay guest room\, installation of roof-mounted solar PV panels\, 2no. air-source heat pumps\, hot-water cylinder\, battery storage\, green roof and modular living wall system to inner courtyard elevations\, 3no. replacement external doors new refuse and cycle storage within the rear yard\, internal fire-safety upgrades including emergency lighting\, and detection system and accessible ground-floor WC.\nLocation: Former Halifax Bank\, 32 Lord Street\, Gainsborough \nPL26/142  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01091 (received 04/11/25) any observations to make on the application\, please make them by 08/12/2025\nProposal: Planning application for the replacement of boundary wall with fencing.\nLocation: 22 Oak Tree Avenue\, Gainsborough \nPL26/143  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01106 (received 10/11/25) any observations to make on the application\, please make them by 15/12/2025\nProposal: Planning application for extension over existing garage.\nLocation: Rowen House\, Summer Hill\, Gainsborough  \nPL26/144  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/01118 (received 12/11/25) any observations to make on the application\, please make them by 15/12/2025\nProposal: Planning application for proposed garden room and removal of old shed/outbuilding.\nLocation: 276 Lea Road\, Gainsborough \nPL26/145  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00876 GRANTED (Delegated)\nProposal: Planning application for installation of 2no. air to air heat pump condenser units.\nLocation: 124A Trinity street\, Gainsborough\nPaper B (pages 11 to 24) \nPL26/146  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00966 GRANTED (Delegated)\nProposal: Planning application to erect fencing.\nLocation: 11 Heapham Crescent\, Gainsborough\nPaper C (pages 25 to 35) \nPL26/147  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/148  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/149  Proposed Bus Stop Clearways – Park Springs Road\, Gainsborough\nTo consider consultation to establish Bus Stop Clearways at Park Springs Road\, Gainsborough.\nPaper D (pages 36 to 42) \nPL26/150  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only).\ni. Footpath Mayfield to Margaret Close \nPL26/151  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 16 December 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 13 November 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-43/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251112T183000 DTEND;TZID=Europe/London:20251112T203000 DTSTAMP:20260123T090534Z CREATED:20250507T102552Z LAST-MODIFIED:20260123T090534Z UID:45788-1762972200-1762979400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [167.49 KB] \nAGENDA - Wednesday 12 November 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 12 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/027  Apologies for Absence\nTo note apologies for absence. \nPC26/028  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/029  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/030  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nPC26/031  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 8 October 2025 (pages 3 to 6) \nPC26/032  Volunteer Policy Review\nTo review and adopt updated Volunteer Policy.\nPaper B Current Policy (pages 7 to 10)\, Reviewed Policy (pages 11 to 14) \nPC26/033  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\n\nPaper C (pages 15 to 17) \nPC26/034  Probation Review\nTo consider report following completion of probationary period.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 18 to 20) \nPC26/035  Staffing Issue\nTo receive verbal update on staffing issue and consider necessary actions.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/036  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Call-out Provision\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/037  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 14 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 06 November 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-37/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251111T183000 DTEND;TZID=Europe/London:20251111T203000 DTSTAMP:20260114T152344Z CREATED:20250507T100428Z LAST-MODIFIED:20260114T152344Z UID:45749-1762885800-1762893000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.62 KB] \nAGENDA - Tuesday 11 November 2025 - Property and Services Committee ..\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Glenn Puxty (sub) Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 11 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/050  Apologies for Absence\nTo note apologies for absence. \nPS26/051  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/052  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/053  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nPS26/054  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 September 2025 (pages 3 to 7) \nPS26/055  Richmond Park Outbuilding Structural Report\nTo consider structural report for the Richmond Park outbuildings.\nPaper B (pages 8 to 68) \nPS26/056  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper C (pages 69 to 83) \nPS26/057  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising Schedule\nii. Christmas Lights\niii. General Cemetery Chapel\niv. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nvi. Utility Charge Review\nvii. Volunteer Recognition \nPS26/058  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 06 November 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251104T183000 DTEND;TZID=Europe/London:20251104T203000 DTSTAMP:20251203T121455Z CREATED:20250502T095013Z LAST-MODIFIED:20251203T121455Z UID:45679-1762281000-1762288200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [180.12 KB] \nAGENDA - Tuesday 4 November 2025 - Full Council 2025. \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 4 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.   \nA maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/114  Apologies for Absence \nTo note apologies for absence. \nFC26/115  Declarations of Interest \nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/116  Dispensation Requests \nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/17    Items for Exclusion of Public and Press \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC26/118  Minutes of the Previous Meeting To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record. \nPaper A Tuesday 14 October 2025 (pages 4 to 6) \nFC26/119  Committee Meeting Minutes \nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein. \ni. Personnel Committee\, Wednesday 8 October 2025 Paper B (pages 7 to 10) \nii. Planning Committee\, Tuesday 21 October 2025 Paper C (pages 11 to 16) \niii. Finance and Strategy Committee\, Tuesday 28 October 2025 Paper D (pages 17 to 20) \niv. Asset Transfer Task and Finish Group\, Wednesday 29 October 2025 Paper E (pages 21 to 23) \nv. Neighbourhood Plan Working Group\, Thursday 30 October 2025 Paper F (pages 24 to 26) \nFC26/120  Announcements \nTo receive and note updates from: – \ni. Chair of Council \nii. Leader of Council \niii. Representatives on Outside Bodies \niv. Town Clerk Paper G (pages 27 to 70) \nFC26/121  Recommendations made by Committee \nTo consider the following recommendation from Finance and Strategy Committee held 28 October 2025 (FS26/090 CCLA) \nRESOLVED: to RECOMMEND to FULL COUNCIL: to subject to a successful withdrawal process\, a further £330\,000 be deposited into the CCLA Public Sector Deposit Fund. \nFC26/122  Recommendations made by Committee \nTo consider the following recommendation from Neighbourhood Plan Working Group held 30 October 2025 (NP26/008 Review the Gainsborough Neighbourhood Plan) \nRESOLVED: to RECOMMEND to FULL COUNCIL: to appoint Planning with People to carry out a scoping exercise at a cost of £2\,400 to begin the Neighbourhood Plan review. \nFC26/123  Local Government Reorganisation \nTo consider any recent updates. \nFC26/124  Correspondence \nTo note the correspondence previously circulated by email (for information only). Paper H (pages 71 to 72) \nFC26/125  Items for Notification \ni.     Debt Write Off \nFC26/126  Time and Date of Next Meeting \nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 December 2025 at 6:30pm.   Rachel Allbones Town Clerk Richmond House Gainsborough Thursday\, 30 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251028T183000 DTEND;TZID=Europe/London:20251028T203000 DTSTAMP:20251203T121222Z CREATED:20250507T104043Z LAST-MODIFIED:20251203T121222Z UID:45808-1761676200-1761683400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [172.43 KB] \nAGENDA - Tuesday 28 October 2025 - Finance and Strategy Committee - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 28 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/082  Apologies for Absence\nTo note apologies for absence. \nFS26/083  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/084  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/085  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/086  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 30 September 2025 (pages 4 to 9) \nFS26/087  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 23 October 2025 Paper B (pages 10 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 23 October 2025 Paper C (pages 16 to 17)\niii. Budget Comparison Report (including due and unpaid transactions) for 23 October 2025 Paper D (pages 18 to 35) \nFS26/088  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 September 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 36 to 49) \nFS26/089  Revised Budget 2025/26\nTo review the Council’s 2025/26 budget.\nPaper F (pages 50 to 85)  \nFS26/090  CCLA\nTo consider the implications of CCLA’s new partnership with Jupiter Asset Management.\nPaper G (pages 86 to 91) \nFS26/091  Vexatious Complaints Policy Review\nTo review and adopt the Vexatious Complaints Policy.\nPaper H (pages 92 to 98) \nFS26/092  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. IT Provision for Members\nii. Love Lane Allotment Garages\niii. Draft 2026 / 2027 Budget & Estimate\niv. Report on grants to the Council from external bodies\nv. Unity Trust Bank\nvi. Strategic Plan\nvii. LCAS Silver Status submission\nviii. Registrar Lease renewal\nix. Civic Protocol\nx. Communications Policy Review\nxi. GDPR Policy Review\nxii. Social Media Policy Review\nxiii. Pensions Discretionary Policy Review\nxiv. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/093  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 25 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 23 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-45/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251021T183000 DTEND;TZID=Europe/London:20251021T203000 DTSTAMP:20251203T130444Z CREATED:20250507T101215Z LAST-MODIFIED:20251203T130444Z UID:45766-1761071400-1761078600@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [188.29 KB] \nAGENDA - Tuesday 21 October 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 21 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/103  Apologies for Absence\nTo note apologies for absence. \nPL26/104  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/105  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/106  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/107  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 16 September 2025 (pages 6 to 10) \nPL26/108  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00912 (received 15/09/25) any observations to make on the application\, please make them by 20/10/2025\nProposal: Application for reserved matters (Phase B1 & B2) to erect 295no. dwellings considering appearance\, landscaping\, layout and scale of outline planning permission 136937 granted 15 September 2020\nLocation: Land North of Highfields Roundabout\, Corringham Road\, Gainsborough \nPL26/109  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00965 (received 26/09/25) any observations to make on the application\, please make them by 27/10/2025\nProposal: Planning application for the demolition of existing structures\, and erection of an A1 foodstore\, with access\, car parking\, servicing\, sub-station\, hard and soft landscaping\, and other associated works\, including remodelling of the elevations of the adjoining property The Lindsey Centre being variation of condition 19 of planning permission 133654 granted 27 April 2016 – extend the delivery hours.\nLocation: Lidl UK GMBH\, Beaumont Street\, Gainsborough \nPL26/110  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00966 (received 26/09/25) any observations to make on the application\, please make them by 27/10/2025\nProposal: Planning application to erect fencing.\nLocation: 11 Heapham Crescent\, Gainsborough \nPL26/111  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00972 (received 30/09/25) any observations to make on the application\, please make them by 03/11/2025\nProposal: Planning application for erection of 4no. dwellings with associated works and infrastructure.\nLocation: Land at Foxby Lane\, Gainsborough \nPL26/112  Planning Application\nTo consider planning application received.\nLCC Application Ref No: WL/2025/00978 (received 26/09/25) any observations to make on the application\, please make them by 17/10/2025\nProposal: County matters application for installation of a fire suppression system with external pumphouse and water storage tank – PL/0076/25\nLocation: Lincolnshire Waste Disposal\, Marshall Way\, Gainsborough \nPL26/113  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00976 (received 30/09/25) any observations to make on the application\, please make them by 3/11/2025\nProposal: Planning application for change of use to use class C3(b) & extension.\nLocation: Rowen House\, Summer Hill\, Gainsborough  \nPL26/114  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00786 GRANTED (Delegated)\nProposal: Listed Building Consent for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing being variation of condition 2 of listed building consent WL/2025/00075 granted 30 April 2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper B (pages 11 to 27) \nPL26/115  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00785 GRANTED (Delegated)\nProposal: Planning application for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fence being variation of condition 2 of planning application WL/2025/00074 granted 30 April 2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper C (pages 28 to 34) \nPL26/116  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00756 GRANTED (Delegated)\nProposal: Planning application for replacement storage unit.\nLocation: 19 Market Street\, Gainsborough\nPaper D (pages 35 to 47) \nPL26/117  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00680 GRANTED (Delegated)\nProposal: Reserved matters application for Phase 1 to erect 454no. dwellings\, considering appearance\, landscaping\, layout and scale\, following outline planning permission 138921 granted 29 August 2019 – being variation of condition 1 of planning permission 145951 granted 23 February 2023\nLocation: Land at Foxby Lane\, Gainsborough\nPaper E (pages 48 to 54) \nPL26/118  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00811 GRANTED (Delegated)\nProposal: Planning application for erection of 1no. storage building.\nLocation: Elite House\, Unit 1 Somerby Court\, Somerby Park\, Gainsborough\nPaper F (pages 55 to 59) \nPL26/119  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00978 GRANTED (Delegated)\nProposal: County matters application for installation of a fire suppression system with external pumphouse and water storage tank – PL/0076/25\nLocation: Lincolnshire Waste Disposal\, Marshall Way\, Gainsborough\nPaper G (pages 60 to 62) \nPL26/120  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00856 GRANTED (Delegated)\nProposal: Planning application for a self-storage facility (B8) comprising of the siting of storage containers\, erection of 2m high security fencing and pole mounted CCTV.\nLocation: Land at Thornton Street\, Gainsborough\nPaper H (pages 63 to 82) \nPL26/121  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00897 GRANTED (Delegated)\nProposal: Planning application for new click and collect parking and double canopy.\nLocation: Tesco Stores Ltd\, Trinity Street\, Gainsborough\nPaper I (pages 83 to 97) \nPL26/118  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/119  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/120  Asset of Community Value – Bracken Park\nTo note successful decision from the review panel to designate both plots of land as Assets of Community Value at Bracken Park. Registration took effect from Monday 1 September 2025 and will expire on Sunday 1 September 2030. The owner of the property has until Wednesday 29 October 2025 to request a review of the decision to register.  \nPL26/121  Traffic Regulation Order\nTo consider request for pedestrian crossing near Queen Elizabeth High School.\nPaper J (pages 98 to 99)  \nPL26/122   Lincolnshire Road Safety Partnership\nTo consider arranging a visit to the Lincolnshire Road Safety Partnership Offices\, Witham House\, Lincoln.  \nPL26/123  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only).\ni. Footpath Mayfield to Margaret Close \nPL26/124  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 18 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 16 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-42/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251014T183000 DTEND;TZID=Europe/London:20251014T193000 DTSTAMP:20251125T145550Z CREATED:20251009T135114Z LAST-MODIFIED:20251125T145550Z UID:47142-1760466600-1760470200@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [152.78 KB] \nAGENDA - Tuesday 14 October 2025 - Extraordinary Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend an Extraordinary meeting of Gainsborough Town Council to be held on Tuesday 14 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \n AGENDA\nFC26/107  Apologies for Absence\nTo note apologies for absence. \nFC26/108  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/109  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/110  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/111  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 October 2025 (pages 3 to 7) \nFC26/112  Richmond House \nTo receive and approve quotation received for phase 2 of the dry rot remedial works at Richmond House.\nPaper B (pages 8 to 10)\nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nFC26/113  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm. \n  \nCouncillor James Plastow\nChair\nRichmond House\nGainsborough \nThursday\, 09 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251008T183000 DTEND;TZID=Europe/London:20251008T203000 DTSTAMP:20251125T151449Z CREATED:20251003T085049Z LAST-MODIFIED:20251125T151449Z UID:47086-1759948200-1759955400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.15 KB] \nAGENDA - 8 October 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 8 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/012  Apologies for Absence\nTo note apologies for absence. \nPC26/013  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/014  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/015  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC26/016  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 16 July 2025 (pages 4 to 6) \nPC26/017  National Salary Award\nTo note 2025-26 National Salary Award.\nPaper B (pages 7 to 12) \nPC26/018  NJC Extra Statutory Days\nTo consider the allocation of the two NJC extra statutory days over the Christmas period.\nPaper C (pages 13 to 14) \nPC26/019  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\n\nPaper D (pages 15 to 17) \nPC26/020  Recruitment Update\nTo receive update regarding recruitment of a Grounds Maintenance Operative.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 18 to 19) \nPC26/021  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper F (pages 20 to 22) \nPC26/022  Motion from Councillor Paul Key\nThe Communities Officer post has been running for nearly 11 Months now\, so I am trying to ascertain tangible evidence of progress made.\nIn the spirit of Public Transparency could I have the answers to the following:\nMotion\nCould you please answer me the following Questions please. \n\nHow many projects for grant bids are at present being undertaken.\nHave any bids for grants been turned down.\nWhat is the reason for any not being completed at present.\nHow many have been completed if any.\nWhat is the approximate cost of all the current grant bids.\nWhat is the Communities Officer biggest fear going forward.\n\nI So Move\, Councillor Paul Key Leader of Gainsborough Town Council\nSeconded by Councillor Richard Craig \nPC26/023  Call-out Provision\nTo consider operational need for a dedicated call-out provision.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper G (pages 23 to 24) \nPC26/024  Staffing Issue\nTo receive and note report on staffing issue.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper H (pages 25 to 33) \nPC26/025  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Volunteer Policy Review\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/026  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 12 November 2025 at 6:30pm. \n  \nCouncillor Richard Craig\nChair of Personnel Committee\nRichmond House\nGainsborough \nFriday\, 03 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251007T183000 DTEND;TZID=Europe/London:20251007T203000 DTSTAMP:20251125T151212Z CREATED:20250502T094940Z LAST-MODIFIED:20251125T151212Z UID:45677-1759861800-1759869000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [147.27 KB] \nAGENDA - Tuesday 7 October 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 7 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/089  Silence and Remembrance for former Mayor Pearl Banyard\nThe Council will pause to honour the memory of former Councillor and Mayor Pearl Banyard recognising her service to the town and community. A moment of silence will be observed in remembrance. \nFC26/090  Presentation of Citizen of the year\nTo award Pete Gray with the Citizen of the Year award. \nFC26/091  Apologies for Absence\nTo note apologies for absence. \nFC26/092  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/093  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/094  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/095  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 2 September 2025 (pages 5 to 8) \nFC26/096  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 September 2025 Paper B (pages 9 to 13)\nii. Personnel Committee\, Wednesday 10 September 2025 Cancelled\niii. Planning Committee\, Tuesday 16 September 2025 Paper C (pages 14 to 18)\niv. Finance and Strategy Committee\, Tuesday 30 September 2025 Paper D (pages 19 to 24) \nFC26/097  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 25 to 65) \nFC26/098  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 September 2025 (PS26/036 Love Lane Allotment Drainage Report)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to install new land drain (approx. 43m) at Love Land Allotment at a cost of £3\,200 +VAT to be taken from General Reserves.           \nFC26/099  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 16 September 2025 (PL26/098 Lincolnshire Road Safety Partnership & Archer Survey)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to decide whether members visit the Lincolnshire Road Partnership or request that Lincolnshire Road Safety Partnership do a presentation to Council. \nFC26/100  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 September 2025 (FS26/076 Mission\, Vision and Values Review)\nRESOLVED:  to RECOMMEND to FULL COUNCIL approve the reviewed the Council’s Vision and Mission statement as per the below: \nGainsborough Town Council’s Mission:\n“Working with our community to secure Gainsborough’s best future.”\nOur mission is to enhance the quality of life for Gainsborough’s residents and businesses by: \n\nPromoting economic wellbeing and opportunities for growth.\nSupporting a healthy\, active\, and inclusive community.\nDeveloping and maintaining our assets\, green spaces\, and recreation facilities.\nEngaging openly with our community to shape local priorities together.\nEnsuring effective governance through transparency\, accountability\, and sound financial management.\nProtecting our environment and responding to climate change for a sustainable future.\nCelebrating Gainsborough’s heritage\, culture\, and identity while fostering regeneration and innovation.\nValuing and developing our staff team to deliver high-quality services.\n\n Gainsborough Town Council’s Vision:\n“A thriving\, inclusive\, and sustainable Gainsborough — a town that celebrates its heritage\, supports economic growth and wellbeing\, protects the environment\, and fosters pride\, opportunity\, and community for all.” \nGainsborough Town Council’s Values:\nIntegrity\, transparency\, and openness.\nPartnership working with residents\, businesses\, and agencies.\nAdvocacy for the people of Gainsborough.\nValue for money in service delivery. \nGainsborough Town Council’s Motto:\n“Strive for the Gain of All” \nFC26/101  Asset Transfer Working Group\nTo approve the draft Terms of Reference for the Asset Transfer Working Group and appoint Members thereto.\nPaper F (pages 66 to 68)  \nFC26/102  AGAR 2024/25\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2025.\nPaper G (pages 69 to 76)  \nFC26/103  Local Government Reorganisation\nTo consider any recent updates. \nFC26/104  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 77 to 79)\n \nFC26/105  Items for Notification\ni.     Debt Write Off \nFC26/106  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 02 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250930T183000 DTEND;TZID=Europe/London:20250930T203000 DTSTAMP:20251029T133558Z CREATED:20250507T103759Z LAST-MODIFIED:20251029T133558Z UID:45806-1759257000-1759264200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [266.20 KB] \nAGENDA - Tuesday 30 September 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 30 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/067  Apologies for Absence\nTo note apologies for absence. \nFS26/068  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/069  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/070  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/071  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 26 August 2025 (pages 4 to 7) \nFS26/072  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 25 September 2025 Paper B (pages 8 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 25 September 2025 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 25 September 2025 Paper D (pages 17 to 52) \nFS26/073  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 53 to 68) \nFS26/074  Motion from Councillor Doug Owles\nThat this Council: \n\nEstablishes a Working Group to review and consider assets within the town\, including (but not limited to) car parks\, markets\, and riverfront gardens.\nTasks the Working Group with collating information on the availability of assets for transfer\, together with the associated financial implications and potential benefits.\nRequires the Working Group to report its findings to the Finance & Strategy Committee.\nDirects the Town Clerk to draft Terms of Reference for the Working Group\, to be presented to Full Council for approval.\n\nSupporting Statement\nThis Motion arises from the recent presentation to Members regarding Asset Transfers following local government reorganisation. The changing political landscape in Lincolnshire will directly impact Gainsborough as a market town. This Motion seeks to ensure that the Town Council is fully informed and prepared to make decisions in the best interests of residents\, local businesses\, and visitors. \nSeconded by Councillor Nigel Bowler \nFS26/075  Community Grant Applications\nTo consider grant applications received.\ni.     Gainsborough Men’s Shed – £1\,200 Paper F (pages 69 to 81)\nii. Rotary Club of Gainsborough – £1\,000 Paper G (pages 82 to 86) \nTo note that the following Community Grant funds are available: \n\n£5\,749 in 2025 / 2026 budget\n£0 in earmarked reserves\n\nPaper H (pages 87 to 92) \nFS26/076  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper I (pages 93 to 97)  \nFS26/077  IT Provision for Members\nTo consider quotation received for Member IT provision.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 98 to 101) \nFS26/078  Richmond House Conservatory Removal Tender Scoring Matrix\nTo approve the scoring matrix for the Richmond House Conservatory Removal Tender as per Financial Regulations.\nTenders will be scored in accordance with a scoring matrix which must by resolution have been adopted by the Councils Finance and Strategy Committee.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 102 to 107) \nFS26/079  Love Lane Allotment Garages\nTo consider issues relating to the garages and electrical supply.\nExclusion of public and press recommended due to the confidential nature.\nPaper L (pages 108 to 114) \nFS26/080  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Revised Budget 2025/26 – October\nii. CCLA – October\niii. Vexatious Complaints Policy Review – October\niv. Unity Trust Bank\nv. Strategic Plan\nvi. LCAS Silver Status submission\nvii. Registrar Lease renewal\nviii. Civic Protocol\nix. Communications Policy Review\nx. GDPR Policy Review\nxi. Social Media Policy Review\nxii. Pensions Discretionary Policy Review\nxiii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/081  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 25 September 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-44/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250916T183000 DTEND;TZID=Europe/London:20250916T203000 DTSTAMP:20251022T090106Z CREATED:20250507T101139Z LAST-MODIFIED:20251022T090106Z UID:45764-1758047400-1758054600@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [208.25 KB] \nAGENDA - Tuesday 16 September 2025 - Planning Committee - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 16 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/081  Apologies for Absence\nTo note apologies for absence. \nPL26/082  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/083  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/084  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nPL26/085  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 19 August 2025 (pages 5 to 8) \nPL26/086  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00747\nProposal: Prior approval for change of use of day therapy centre (Class E) to a state-funded school (Class F.1(a))\nLocation: George Henderson Lodge\, Front Street\, Morton\, Gainsborough \nPL26/087  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00856 (received 26/08/25) any observations to make on the application\, please make them by 29/09/2025\nProposal: Planning application for a self-storage facility (B8) comprising of the siting of storage containers\, erection of 2m high security fencing and pole mounted CCTV.\nLocation: Land at Thornton Street\, Gainsborough \nPL26/088  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00865 (received 28/08/25) any observations to make on the application\, please make them by 29/09/2025\nProposal: Planning application for change of use from a Social Club (sui generis) to a Place of Worship (F1(f)).\nLocation: Gainsborough Sports and Social Club\, 17 Trinity Street\, Gainsborough  \nPL26/089  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00876 (received 01/09/25) any observations to make on the application\, please make them by 06/10/2025\nProposal: Planning application for installation of 2no. air to air heat pump condenser units.\nLocation: 124a Trinity Street\, Gainsborough  \nPL26/090  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00897 (received 09/09/25) any observations to make on the application\, please make them by 13/10/2025\nProposal: Planning application for new click and collect parking and double canopy.\nLocation: Tesco Stores Ltd\, Trinity Street\, Gainsborough \nPL26/091  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00550 GRANTED (Committee)\nProposal: Planning application for the installation of projector onto the front elevation of unit B.\nLocation: Former Lindsey Centre\, Market Place\, Gainsborough\nPaper B (pages 9 to 13) \nPL26/092  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00734 GRANTED (Delegated)\nProposal: Planning application for replacement windows to front 1st floor from old aluminium windows to wooden sash windows. Change of old wooden window to kitchen 1st floor rear to new wooden framed window.\nLocation: Bearded Fisherman\, 20 Market Place\, Gainsborough\nPaper C (pages 14 to 18) \nPL26/093  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00699 GRANTED (Delegated)\nProposal: Planning application for installation of a 1.8m fence\nLocation: 29 Riseholme Road\, Gainsborough\nPaper D (pages 19 to 31) \nPL26/094  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00709 GRANTED (Delegated)\nProposal: Planning application for the erection of a ‘WeBuyAnyCar’ pod structure.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough\nPaper E (pages 32 to 43) \nPL26/095  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00695 GRANTED (Delegated)\nProposal: Advertisement consent to display 4no. fascia signs.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough\nPaper F (pages 44 to 53) \nPL26/096  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/097  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/098  Lincolnshire Road Safety Partnership & Archer Survey\ni. To note response from agenda item PL26/077 that the survey data is not GDPR protected so can be shared publicly.\nii. To consider invitation from LRSP for councillors to visit Lincolnshire Road Safety Partnership to gain a better understanding of the partnership and their role in promoting road safety. \nPL26/099  Asset of Community Value – Bracken Park\ni. To note successful decision from the review panel to designate both plots of land as Assets of Community Value at Bracken Park.\nii. To note the notification for the larger plot A will follow\, WLDC are aware this plot of land is up for sale.  WLDC are checking the legislation as to the next steps advice which they wish to issue out with the notification.\nPaper G (pages 54 to 55) \nPL26/100  LCC Traffic / Highway Request overview\nTo note traffic / highway requests since May 2022\, action taken and responses received.\nPaper H (TO FOLLOW) \nPL26/101  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only).\ni. Footpath Mayfield to Margaret Close \nPL26/102  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 21 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 11 September 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-41/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250909T183000 DTEND;TZID=Europe/London:20250909T203000 DTSTAMP:20251125T145920Z CREATED:20250507T100353Z LAST-MODIFIED:20251125T145920Z UID:45747-1757442600-1757449800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [162.57 KB] \nAGENDA - Tuesday 9 September 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Glenn Puxty (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 9 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/031  Apologies for Absence\nTo note apologies for absence. \nPS26/032  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/033  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/034  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nPS26/035  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 15 July 2025 (pages 4 to 7) \nPS26/036  Love Lane Allotment Drainage Report\nTo consider report following drainage inspection and update on current position.\nPaper B (pages 8 to 26) \nPS26/037  Allotment Brassica Cages\nTo consider amendment to the Allotment Tenancy Agreement to include brassica cages.\nPaper C (pages 27 to 29) \nPS26/038  Memorial Testing Procedure\nTo consider and approve the memorial testing procedure.\nPaper D (pages 30 to 32) \nPS26/039  Marshalls Sports Ground Hire Bookings\nTo consider and determine booking hours for Marshalls Sports Ground.\nPaper E (pages 33 to 36) \nPS26/040  Christmas Lights Festival\nTo consider arrangements for the Christmas Lights Festival.\nPaper F (pages 37 to 41) \nPS26/041  Play Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting actions.\nPaper G (pages 42 to 53) \nPS26/042  S106 Aisby Walk\nTo consider use of S106 fund contribution.\nPaper H (pages 54 to 58) \nPS26/043  Richmond House Conservatory Removal Tender\nTo consider approval of tender specification for the removal of the conservatory.\nPaper I (pages 59 to 63) \nPS26/044  General Cemetery Chapel\nTo consider quotation received for architectural services for the refurbishment of the Chapel.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 64 to 67) \nPS26/045  Citizen of the Year Award 2025\nTo consider and approve who\, if any\, should be awarded the Citizen of the Year 2025.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 68 to 72) \nPS26/046  Event Application\nTo consider application to hold Community Family Fun Day on Levellings Playing Field on 1 August 2026 including any associated charges.\nPaper L (pages 73 to 80) \nPS26/047  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPS26/048  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising schedule – November\nii. Richmond Park Outbuilding Report\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Utility Charge Review\nvi. Volunteer Recognition \nPS26/049  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 04 September 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250902T183000 DTEND;TZID=Europe/London:20250902T203000 DTSTAMP:20251009T120235Z CREATED:20250502T094911Z LAST-MODIFIED:20251009T120235Z UID:45675-1756837800-1756845000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.89 KB] \nAGENDA - Tuesday 2 September 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 2 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/072  Silence and Remembrance for Former Councillor Keith Panter\nThe Council will pause to honour the memory of former Councillor Keith Panter recognising his service to the town and community. A moment of silence will be observed in remembrance. \nFC26/073  Apologies for Absence\nTo note apologies for absence. \nFC26/074  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/075  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/076  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/077  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 1 July 2025 (pages 4 to 8) \nFC26/078  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 15 July 2025 Paper B (pages 9 to 12)\nii. Personnel Committee\, Wednesday 16 July 2025 Paper C (pages 13 to 15)\niii. Planning Committee\, Tuesday 22 July 2025 Paper D (pages 16 to 20)\niv. Finance and Strategy Committee\, Tuesday 29 July 2025 Paper E (pages 21 to 24)\nv. Planning Committee\, Tuesday 19 August 2025 Paper F (pages 25 to 28)\nvi. Finance and Strategy Committee\, Tuesday 26 August 2025 Paper G (pages 29 to 32) \nFC26/079  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper H (pages 33 to 83) \nFC26/080  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 15 July 2025 (PS26/023 Tree Management Strategy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Tree Management Strategy.\nPaper I (pages 84 to 94) \nFC26/081  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/046 IT Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the IT Policy.\nPaper J (pages 95 to 98) \nFC26/082  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/047 CCLA News)\nRESOLVED:  to RECOMMEND to FULL COUNCIL following resolution FC26/062ii Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund to put the resolution in abeyance and revisit in October 2025 once further information of the change to the corporate ownership of CCLA has been received. \nFC26/083  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 26 August 2025 (FS26/064 Roses AWP Sinking Fund)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Release the £59\,500 sinking fund\nii. Assign to GTF the accrued interest on the sinking fund £3\,766.71\niii. Provide a bridging loan for the VAT element of the invoice £22\,800\, this would be subject to a legal repayment agreement. \nFC26/084  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper K (pages 99 to 103) \nFC26/085  Local Government Reorganisation\nTo consider any recent updates.\nPaper L (pages 104 to 118)  \nFC26/086  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper M (pages 119 to 120)\n \nFC26/087  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/088  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 28 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250826T183000 DTEND;TZID=Europe/London:20250826T203000 DTSTAMP:20251003T114527Z CREATED:20250507T103533Z LAST-MODIFIED:20251003T114527Z UID:45804-1756233000-1756240200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.01 KB] \nAGENDA - Tuesday 26 August 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 26 August 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/051  Apologies for Absence\nTo note apologies for absence. \nFS26/052  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/053  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/054  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFS26/055  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 29 July 2025 (pages 4 to 7) \nFS26/056  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 August 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 August 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 August 2025 Paper D (pages 16 to 33) \nFS26/057  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48)  \nFS26/058  Scheme of Members Allowances Review\nTo review and adopt the Scheme of Members Allowances.\nPaper F – Current Policy (pages 49 to 56)\nPaper G – Track changes (pages 57 to 66)\nPaper H – Review (pages 67 to 71) \nFS26/059  Complaints Procedure Review\nTo review and adopt the Complaints Procedure.\nPaper I – Current Policy (pages 72 to 75)\nPaper J – Review (pages 76 to 80) \nFS26/060  Publication Scheme Review\nTo review and adopt the Publication Scheme.\nPaper K (pages 81 to 90) \nFS26/061  Internal Audit\nTo approve appointing LALC to carry out the 2025/26 & 2026/27 internal audit on a 2-year deal. \nFS26/062  Easement in General Cemetery\nTo consider request to grant of a formal deed of easement within the General Cemetery to allow a drainage connection.\nPaper L (pages 91 to 95) \nFS26/063  Asset Transfers\nTo consider transfer of identified community assets.\nExclusion of public and press recommended due to the confidential nature.\nPaper M (pages 96 to 101) \nFS26/064  Roses AWP Sinking Fund\nTo consider current financial circumstances regarding the site and planned renovations.\nExclusion of public and press recommended due to the confidential nature.\nPaper N (pages 102 to 106) \nFS26/065  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Member IT Provision – September\nii. Love Lane Allotment Garages – September\niii. CCLA – October\niv. Strategic Plan\nv. LCAS Silver Status submission\nvi. Registrar Lease renewal\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Social Media Policy Review\nx. Vexatious Complaints Policy Review\nxi. Pensions Discretionary Policy Review\nxii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/066  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 30 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 20 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-43/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250819T183000 DTEND;TZID=Europe/London:20250819T203000 DTSTAMP:20250917T104150Z CREATED:20250507T101101Z LAST-MODIFIED:20250917T104150Z UID:45762-1755628200-1755635400@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [171.34 KB] \nAGENDA - Tuesday 19 August 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 19 August 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/063  Apologies for Absence\nTo note apologies for absence. \nPL26/064  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/065  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/066  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/067  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 22 July 2025 (pages 4 to 8) \nPL26/068  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00734 (received 21/07/25) any observations to make on the application\, please make them by 25/08/2025\nProposal: Planning application for replacement windows to front 1st floor from old aluminium windows to wooden sash windows. Change of old wooden window to kitchen 1st floor rear to new wooden framed window.\nLocation: Bearded Fisherman\, 20 Market Place\, Gainsborough \nPL26/069  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00756 (received 25/07/25) any observations to make on the application\, please make them by 25/08/2025\nProposal: Planning application for replacement storage unit.\nLocation: 19 Market Street\, Gainsborough \nPL26/070  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00785 (received 04/08/25) any observations to make on the application\, please make them by 08/09/2025\nProposal: Planning application for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fence being variation of condition 2 of planning application WL/2025/00074 granted 30/04/2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough \nPL26/071  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00786 (received 04/08/25) any observations to make on the application\, please make them by 08/09/2025\nProposal: Listed Building Consent for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing being variation of condition 2 of listed building consent WL/2025/00075 granted 30 April 2025 – extent of refurbishment works increased to entrance door and portico Site 2.\nLocation: Richmond House\, Morton Terrace\, Gainsborough  \nPL26/072  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00811 (received 11/08/25) any observations to make on the application\, please make them by 15/09/2025\nProposal: Planning application for erection of 1no. storage building.\nLocation: Elite House\, Unit 1\, Somerby Court\, Somerby Park\, Gainsborough \nPL26/073  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00091 GRANTED (Committee)\nProposal: Planning application for the change of use of an existing residential (dwelling) to a C2 accommodation.\nLocation: 87 All Saints Mews\, North Street\, Gainsborough\nPaper B (pages 9 to 21) \nPL26/074  Street Naming Requests\nTo consider street naming requests received (if any). \nPL26/075  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/076  Home Vehicle Charging\nTo consider supporting infrastructure for home vehicle charging.\nPaper C (pages 22 to 26)  \nPL26/077  Archer Survey\nTo receive results of the Archer survey\, which was installed on the A156\, Lea Road\, Gainsborough.\nPaper D (pages 27 to 33)  \nPL26/078  Asset of Community Value\nTo receive update on submitted Asset of Community Value application for land at Bracken Park.\nPaper E (pages 34 to 36) \nPL26/079  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only). \nPL26/080  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 16 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 14 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-40/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250729T183000 DTEND;TZID=Europe/London:20250729T203000 DTSTAMP:20250904T084652Z CREATED:20250507T103453Z LAST-MODIFIED:20250904T084652Z UID:45802-1753813800-1753821000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [164.67 KB] \nAGENDA - Tuesday 29 July 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 29 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/037  Apologies for Absence\nTo note apologies for absence. \nFS26/038  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/039  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/040  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/041  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 24 June 2025 (pages 4 to 7) \nFS26/042  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 24 July 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 24 July 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 24 July 2025 Paper D (pages 16 to 33) \nFS26/043  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 52) \nFS26/044  Councillor Internal Controls\nTo consider appointment members to attend the office to carry out internal finance checks.\nPaper F (pages 53 to 62) \nFS26/045  Member Training and Development Policy\nTo review and adopt the Member Training and Development Policy.\nPaper G (pages 63 to 72) \nFS26/046  IT Policy\nTo consider recommending to Full Council to adopt the IT Policy.\nPaper H (pages 73 to 76) \nFS26/047  CCLA News\nTo consider the recent announcement of a change to our corporate ownership of CCLA.\nPaper I (pages 77 to 81) \nFS26/048  Booking Fee Waiver\nTo consider request receive to waiver the fee for a room hire booking.\nPaper J (pages 82 to 83) \nFS26/049  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. LCAS Silver Status submission – August\nii. Scheme of Members Allowances – August\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nix. Publication Scheme & FOI Review\nx. Pensions Discretionary Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/050  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 26 August 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 24 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-42/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250722T183000 DTEND;TZID=Europe/London:20250722T203000 DTSTAMP:20250821T132135Z CREATED:20250507T101021Z LAST-MODIFIED:20250821T132135Z UID:45760-1753209000-1753216200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.45 KB] \nAGENDA - Tuesday 22 July 2025 - Planning Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 22 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/042  Apologies for Absence\nTo note apologies for absence. \nPL26/043  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/044  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/045  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/046  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 17 June 2025 (pages 5 to 9) \nPL26/047  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00680 (received 04/07/25) any observations to make on the application\, please make them by 04/08/2025\nProposal: Reserved matters application for Phase 1 to erect 454no. dwellings\, considering appearance\, landscaping\, layout and scale\, following\noutline planning permission 138921 granted 29 August 2019 – being variation of condition 1 of planning permission 145951 granted 23 February 2023.\nLocation: Land at Foxby Lane\, Gainsborough \nPL26/048  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00695 (received 09/07/25) any observations to make on the application\, please make them by 11/08/2025\nProposal: Advertisement consent to display 4no. fascia signs.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough \nPL26/049  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00699 (received 10/07/25) any observations to make on the application\, please make them by 11/08/2025\nProposal: Planning application for installation of a 1.8m fence.\nLocation: 29 Riseholme Road\, Gainsborough \nPL26/050  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00709 (received 15/07/25) any observations to make on the application\, please make them by 18/08/2025\nProposal: Planning application for the erection of a ‘WeBuyAnyCar’ pod structure.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough \nPL26/051  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00712 (received 15/07/25) any observations to make on the application\, please make them by 18/08/2025\nProposal: Listed building consent for replacement of rotten floor timbers and skirting boards to 2no. walls and installation of 2no. cast iron airbricks to the front elevation.\nLocation: Gainsborough Quaker Meeting House\, 22 Market Street\, Gainsborough \nPL26/052  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2024/00019 (received 15/07/25) any observations to make on the application\, please make them by 05/08/2025\nProposal: Planning application for 2no. drive-thru commercial units and a car rental facility with associated access\, parking\, servicing\, landscaping and infrastructure.\nLocation: Land at Carr Lane\, Gainsborough\nAmended Site Plan / Energy and Sustainability Report / Detailed Landscape Proposals / BNG Assessment and Metric \nPL26/053  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00431 GRANTED (Committee)\nProposal: Advertisement consent to display 1no. fascia sign.\nLocation: 20 Hickman Street\, Gainsborough\nPaper B (pages 10 to 13) \nPL26/054  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00326 GRANTED (Committee)\nProposal: Planning application for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough\nPaper C (pages 14 to 41) \nPL26/055  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00327 GRANTED (Committee)\nProposal: Listed building consent for partial change of use to form three self-contained apartments\, alterations to an existing retail unit\, repairs to flat roof outbuildings\, works to existing external doors and windows including the installation of a smoke vent to the roof\, internal alterations and associated works.\nLocation: 33 Lord Street\, Gainsborough\nPaper D (pages 42 to 58) \nPL26/056  Street Naming Requests\nTo consider street naming requests received.\ni. New development on Heapham road\nPaper E (pages 59 to 60) \nPL26/057  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/058  Gainsborough Northern SUE\nTo consider invite to visit the dedicated public consultation website where you can view the draft proposals relating to Phases B1 and B2 of the Gainsborough Northern SUE.\nPaper F (pages 61 to 64) \nPL26/059  School Safety Zones\nTo receive update from Lincolnshire County Council.\nPaper G (pages 65 to 66) \nPL26/060  Asset of Community Value\nTo receive verbal update on submitted Asset of Community Value application for land at Bracken Park. \nPL26/061  Items for Notification\ni.     Baltic Mill – receive verbal update on graffiti wall and metal structure. \nPL26/062  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 19 August 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 17 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-39/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250716T183000 DTEND;TZID=Europe/London:20250716T203000 DTSTAMP:20251009T142410Z CREATED:20250507T102123Z LAST-MODIFIED:20251009T142410Z UID:45783-1752690600-1752697800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [197.41 KB] \nAGENDA - Wednesday 16 July 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 16 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/001  Apologies for Absence\nTo note apologies for absence. \nPC26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPC26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 9 April 2025 (pages 3 to 5) \nPC26/007  Staff Handbook\nTo consider amendment of 5.15 of the Staff Handbook regarding remuneration of weekend cemetery work.\nPaper B (pages 6 to 8) \nPC26/008  Recruitment Update\nTo receive verbal update from the Recruitment Panel regarding recruitment of a Grounds Maintenance Operative.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/009  Staffing Issue\nTo receive verbal update from the Leader and response from WLDC Monitoring Officer.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/010  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy\nviii. Electronic Information and Communication Systems Policy \n PC26/011  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 10 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 11 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250715T183000 DTEND;TZID=Europe/London:20250715T203000 DTSTAMP:20250910T115448Z CREATED:20250507T100311Z LAST-MODIFIED:20250910T115448Z UID:45745-1752604200-1752611400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2025-07-15 Property and Services Committee Minutes\nAGENDA - Tuesday 15 July 2025 - Property and Services Committee - PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Richard Thompson (sub)\, James Ward (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 15 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/012  Apologies for Absence\nTo note apologies for absence. \nPS26/013  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/014  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/015  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS26/016  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 13 May 2025 (pages 4 to 6) \nPS26/017  Matters Arising Schedule\nTo note current position of previously agreed actions as at 1 July 2025.\nPaper B (pages 7 to 16) \nPS26/018  Communities Officer Report\nTo consider whether to allow the growth of Nicotiana on allotment gardens.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 17 to 19) \nPS26/019  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 20 to 25) \nPS26/020  North Warren Allotment Structure Application\nTo consider application for structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 26 to 28) \nPS26/021  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nPS26/022  Event Application\nTo consider application to hold a Armed Forces Day event on Levellings Playing Field and any associated charges.\nPaper F (pages 29 to 30) \nPS26/023  Tree Management Strategy\nTo consider recommending to Full Council to adopt the Tree Management.\nPaper G (pages 31 to 41) \nPS26/024  General Cemetery Chapel Condition Survey\nTo consider condition survey report received in November 2023 and determine next steps.\nPaper H (pages 42 to 95) \nPS26/025  Memorial Mason Guidance\nTo review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.\nPaper I (pages 96 to 101) \nPS26/026  Citizen of the Year Award\nTo consider and approve criteria and proposals for Citizen of the Year Award 2025.\nPaper J (pages 102 to 108) \nPS26/027  General Cemetery Extension\nTo consider communications from WLDC Team Manager Property & Assets and determine next steps.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper K (pages 109 to 133) \nPS26/028  Richmond Park Outbuilding Structural Survey\nTo consider approval of CARE Structural Engineers Report of outbuildings and associated architect charges to submit a planning application for the demolition of the potting shed and boiler house.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper L (pages 134 to 137) \nPS26/029  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nii. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\niii. Utility Charge Review\niv. Richmond House Conservatory Replacement\nv. Volunteer Recognition\nvi. General Cemetery potential carpark area \nPS26/030  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 10 July 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250701T183000 DTEND;TZID=Europe/London:20250701T203000 DTSTAMP:20250904T084208Z CREATED:20250502T094832Z LAST-MODIFIED:20250904T084208Z UID:45673-1751394600-1751401800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [127.22 KB] \nAGENDA - Tuesday 1 July 2025 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 1 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/053  Apologies for Absence\nTo note apologies for absence. \nFC26/054  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/055  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/056  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/057  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 June 2025 (pages 5 to 10) \nFC26/058  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Planning Committee\, Tuesday 17 June 2025 Paper B (pages 11 to 15)\nii. Finance and Strategy Committee\, Tuesday 24 June 2025 Paper C (pages 16 to 19) \nFC26/059  Co-option of North West Ward Vacancy\nTo receive written applications for the office of Town Councillor and to Co-opt a candidate to fill the existing vacancy for Gainsborough North-West Ward (further applications may be presented on the day).\nConsider exclusion of Public and Press due to personal nature of discussion under 6.3 of the policy.\nPaper D (pages 20 to 27)  \nFC26/060  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 28 to 35) \nFC26/061 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/062  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/029 Investments)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Amend 9.5 of the Investment Strategy to read “Investment Account will be with CCLA up to £500\,000. Earmarked Reserves and any remaining General Reserve not allocated to the current / deposit accounts.”\nii. Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund. \nFC26/063  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/031 Financial Regulations)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to amend 6.8 of Financial Regulations to read “For contracts estimated to exceed £60\,000 including VAT\, the Town Clerk shall advertise an open invitation for tenders in compliance with any relevant provisions of the Legislation. Tenders shall be invited in accordance with Appendix 1. \nFC26/064  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/032 Vehicle)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to allocate a budget of £7\,000 (excluding VAT) from General Reserves to purchase a small van. Councillor Hooton to work with the Operations Manager and Town Clerk to purchase a vehicle. \nFC26/065  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/033 Community Emergency Plan)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to appoint a Community Emergency Plan Working Group and determine their terms of reference. Recommendation for member appointments are Councillors Bibb\, Hooton and Thompson\, but happy to take further recommendations at the meeting.\nPaper F (pages 36 to 38) \nFC26/066  Member champion for Armed Forces\nTo consider appointment of a Member Champion for Armed Forces. \nFC26/067  Market Poll\nTo consider results of the poll on the re-establishment of an indoor market in the town.\nPaper G (pages 39 to 41) \nFC26/068  Local Government Reorganisation\nTo consider any recent updates. \nFC26/069  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 42 to 43)\n \nFC26/070  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/071  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 26 June 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250624T183000 DTEND;TZID=Europe/London:20250624T203000 DTSTAMP:20250801T135423Z CREATED:20250507T103411Z LAST-MODIFIED:20250801T135423Z UID:45800-1750789800-1750797000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [155.46 KB] \nAGENDA - Tuesday 24 June 2025 - Finance and Strategy Committee PUBLIC - compressed\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 24 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/022  Apologies for Absence\nTo note apologies for absence. \nFS26/023  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/024  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/025  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/026  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 28 May 2025 (pages 4 to 8) \nFS26/027  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 19 June 2025 Paper B (pages 9 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 19 June 2025 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 19 June 2025 Paper D (pages 17 to 53) \nFS26/028  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 54 to 72) \nFS26/029  Investments\nTo consider increasing investment with CCLA.\nPaper F (pages 73 to 81) \nFS26/030  Councillor Internal Controls\nTo consider appointment members to attend the office to carry out internal finance checks. \nFS26/031  Finance Regs\nTo consider amendment of Financial Regulation 6.8 and recommend amendment to Full Council.\nPaper G (pages 82 to 102)  \nFS26/032  Vehicles\nTo consider obtaining an additional works vehicle.\nPaper H (pages 103 to 107) \nFS26/033  Community Emergency Planning\nTo consider developing a Community Emergency Plan.\nPaper I (pages 108 to 158) \nFS26/034  Community Grant Applications\nTo consider grant applications received.\ni.     Stepping Stones Theatre – £800 Paper J (pages 159 to 173) \nTo note that the following Community Grant funds are available:\n£6\,549 in 2025 / 2026 budget\n£0 in earmarked reserves\nPaper K (pages 174 to 179) \nFS26/035  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. LCAS Silver Status submission – July 2025\nii. Scheme of Members Allowances\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nviii. Publication Scheme & FOI Review\nix. Pensions Discretionary Policy Review\nx. Member Training and Development Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/036  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 29 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 19 June 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-41/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250617T183000 DTEND;TZID=Europe/London:20250617T203000 DTSTAMP:20250723T114901Z CREATED:20250507T100936Z LAST-MODIFIED:20250723T114901Z UID:45758-1750185000-1750192200@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.94 KB] \nAGENDA - Tuesday 17 June 2025 - Planning Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 17 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n AGENDA\nPL26/021  Apologies for Absence\nTo note apologies for absence. \nPL26/022  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/023  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/024  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/025  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 20 May 2025 (pages 5 to 9) \nPL26/026  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00546 (received 03/06/25) any observations to make on the application\, please make them by 07/07/2025\nProposal: Planning application for external alterations to form raised area and alterations to classroom to include bi fold doors for use as baby care facility.\nLocation: Hillcrest Early Years Academy\, Heapham Road\, Gainsborough \nPL26/027  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00550 (received 04/06/25) any observations to make on the application\, please make them by 07/07/2025\nProposal: Planning application for the installation of projector onto the front elevation of unit B.\nLocation: Former Lindsey Centre\, Market Place\, Gainsborough \nPL26/028  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00386 GRANTED (delegated)\nProposal: Planning Application for the replacement of shopfront\, windows and entrance door.\nLocation: 39 Heaton Street\, Gainsborough\nPaper B (pages 10 to 19) \nPL26/029  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00350 GRANTED (delegated)\nProposal: Planning application to erect two storey double garage to side and widening of existing access and dropped kerb.\nLocation: 10 Ulster Road\, Gainsborough\nPaper C (pages 20 to 25) \nPL26/030  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00270 GRANTED (delegated)\nProposal: Listed building consent for Change of use from a public house (Sui generis) to an antique shop (Ea) including reinstatement and repair of original features to existing listed building and proposed new signage.\nLocation: 35 Lord Street\, Gainsborough\nPaper D (pages 26 to 35) \nPL26/031  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00269 GRANTED (delegated)\nProposal: Planning application for Change of use from a public house (Sui generis) to an antique shop (Ea) including reinstatement and repair of original features to existing listed building and proposed new signage.\nLocation: 35 Lord Street\, Gainsborough\nPaper E (pages 36 to 50) \nPL26/032  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00297 GRANTED (delegated)\nProposal: Planning application for single rear storey extension.\nLocation: 40 Bob Rainsforth Way\, Gainsborough\nPaper F (pages 51 to 56) \nPL26/033  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00131 GRANTED (delegated)\nProposal: Outline planning application for residential development of up to 750no. dwellings with access to be considered and not reserved for subsequent applications\nLocation: Land North East of Highfields Roundabout\, Corringham Road\, Gainsborough\nPaper G (pages 57 to 64) \nPL26/034  Street Naming Requests\ni. Savoy Cinema\, Gainsborough\nTo note response from WLDC.\nPaper H (pages 65 to 67) \nPL26/035  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any). \nPL26/036  Traffic Regulation Order\nTo consider consultation on proposed amended waiting restrictions on Sweyn Lane\, Gainsborough.\nPaper I (pages 68 to 70) \nPL26/037  LCC 20mph Speed Limit Policy Update\nTo note report and minutes from January 2025 LCC Highways and Transport Scrutiny Committee.\nPaper J (pages 71 to 96) \nPL26/038  20’S Plenty Publicity\nTo note verbal report regarding 20’s Plenty page on GTC website. \nPL26/039  LCC Traffic / Highway Request overview\nTo note traffic / highway requests since May 2022\, action taken and responses received.\nPaper K (pages 97 to 100) \nPL26/040  Items for Notification\ni.     Baltic Mill – quarterly updates \nPL26/041  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 22 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 12 June 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-38/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250603T183000 DTEND;TZID=Europe/London:20250603T203000 DTSTAMP:20250709T154236Z CREATED:20250502T094714Z LAST-MODIFIED:20250709T154236Z UID:45670-1748975400-1748982600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.59 KB] \nAGENDA - Tuesday 3 June 2025 - Full Council \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 3 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nWelcome from the Chair and housekeeping \nFC26/033  Apologies for Absence\nTo note apologies for absence. \nFC26/034  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/035  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/036  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/037  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 May 2025 (pages 5 to 12) \nFC25/038  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 13 May 2025 Paper B (pages 13 to 15)\nii. Personnel Committee\, Wednesday 14 May 2025 Cancelled\niii. Planning Committee\, Tuesday 20 May 2025 Paper C (pages 16 to 20)\niv. Finance and Strategy Committee\, Wednesday 28 May 2025 Paper D (pages 21 to 25) \nFC26/039  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 26 to 65) \nFC26/040 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/041  AGAR: Section 1 – Annual Governance Statement\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2024/25 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2025.”\nPaper F (pages 66 to 71) \nFC26/042  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/007 Exhumation Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Exhumation Policy.\nPaper G (pages 72 to 75) \nFC26/043  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/008 Shallow Graves Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Shallow Graves Policy.\nPaper H (pages 76 to 79) \nFC26/044  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/010 Year End Accounts 2024/25)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2024/25 financial year: –\ni. Consolidated Balance Sheet Paper I (pages 80 to 83)\nii. Income and Expenditure Account Report Paper J (pages 84 to 86)\niii. Income and Expenditure Account Analysis Report Paper K (pages 87 to 89)\niv. Income and Expenditure by Budget Headings Report Paper L (pages 90 to 96)\nv. Trial Balance Paper M (pages 97 to 99) \nFC26/045  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/011 AGAR – Section 2 Accounting Statements)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.\nPaper N (pages 100 to 101) \nFC26/046  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to host Armed Forces Day 2026 (provisionally set for Saturday 20th June) in partnership with AFVBC\, Gainsborough Old Hall and WLDC with the agreement of said parties. This may call for some small investment (up to £1\,000) from local budget. Officer time to be kept to an absolute minimum.\nSeconded by Councillor Coxon \nFC26/047  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nFC26/048  Local Government Reorganisation\nTo consider any recent updates. \nFC26/049  Community Infrastructure Levy\nTo consider proposals for the CIL fund of £34\,367.08.\nPaper O (pages 102 to 110) \nFC26/050  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper P (pages 111 to 112)\n \nFC26/051  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/052  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 29 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250528T183000 DTEND;TZID=Europe/London:20250528T203000 DTSTAMP:20250626T082740Z CREATED:20250507T103104Z LAST-MODIFIED:20250626T082740Z UID:45796-1748457000-1748464200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.10 KB] \nAGENDA - Wednesday 28 May 2025 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Wednesday 28 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/001  Apologies for Absence\nTo note apologies for absence. \nFS26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nFS26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 22 April 2025 (pages 4 to 7) \nFS26/007  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 14 May 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 14 May 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 14 May 2025 Paper D (pages 16 to 33) \nFS26/008  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 60) \nFS26/009  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper F (pages 61 to 74) \nFS26/010  Year End Accounts 2024/25\nTo consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval\, which consist of the following documents:\nPaper G (pages 75 to 78) Consolidated Balance Sheet\nPaper H (pages 79 to 81) Income and Expenditure Account Report\nPaper I (pages 82 to 84) Income and Expenditure Account Analysis Report\nPaper J (pages 85 to 91) Income and Expenditure by Budget Headings Report\nPaper K (pages 92 to 94) Trial Balance \nFS26/011  AGAR – Section 2 Accounting Statements\nTo consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval\, which consist of the following documents:\nPaper L (pages 95 to 96) Section 2 – Accounting Statements of the AGAR \nFS26/012  Debt Recovery Policy\nTo review and adopt the Debt Recovery Policy.\nPaper M (pages 97 to 100) \nFS26/013  Reserves Policy\nTo review and adopt the Reserves Policy.\nPaper N (pages 101 to 106) \nFS26/014  Councillor Vacancy (Co-option) Policy\nTo review and adopt the Councillor Vacancy (Co-option) Policy.\nPaper O (pages 107 to 119) \nFS26/015  Filming and Recording Meetings Policy\nTo review and adopt the Filming and Recording of Meetings Policy.\nPaper P (pages 120 to 124) \nFS26/016  Public Participation at Meetings Policy\nTo review and adopt the Public Participation at Meetings Policy.\nPaper Q (pages 125 to 127) \nFS26/017  Councillor – Employee Protocol\nTo review and adopt the Model Councillor – Employee Protocol.\nPaper R (pages 128 to 142) \nFS26/018  ID Card & Name Badge Policy\nTo review and adopt the ID Card & Name Badge Policy.\nPaper S (pages 143 to 145) \nFS26/019   Roses All Weather Pitch & Sinking Fund\nTo receive verbal update from the Town Clerk and Leader. \nFS26/020  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Emergency Plan – June\nii. LCAS Silver Status submission – July 2025\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nix. Publication Scheme & FOI Review\nx. Pensions Discretionary Policy Review\nxi. Member Training and Development Policy Review\nxii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/021  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 24 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 14 May 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-39/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250520T183000 DTEND;TZID=Europe/London:20250520T203000 DTSTAMP:20250618T102946Z CREATED:20240508T080355Z LAST-MODIFIED:20250618T102946Z UID:33415-1747765800-1747773000@gainsborough-tc.gov.uk SUMMARY:Planning Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [117.54 KB] \nAGENDA - Tuesday 20 May 2025 - Planning Committee.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Mark Binns\, Stephen Blogg\, David Dobbie\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Richard Thompson\, Michael Devine (sub)\, Richard Doy (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Planning Committee of the Council to be held on Tuesday 20 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. Only one person will be allowed to speak in support of a planning application and only one against\, each for a maximum of 3 minutes. \n\nAGENDA\n\n\n\n\nPL26/001  Apologies for Absence\nTo note apologies for absence. \nPL26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPL26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPL26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPL26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPL26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Planning Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 15 April 2025 (pages 4 to 8) \nPL26/007  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00386 (received 24/04/25) any observations to make on the application\, please make them by 26/05/2025\nProposal: Planning Application for the replacement of shopfront\, windows and entrance door.\nLocation: 39 Heaton Street\, Gainsborough \nPL26/008  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2025/00431 (received 09/05/25) any observations to make on the application\, please make them by 30/05/2025\nProposal: Advertisement consent to display 1no. fascia sign.\nLocation: 20 Hickman Street\, Gainsborough \nPL26/009  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00275 GRANTED (delegated)\nProposal: Planning application for the removal and replacement of existing plant.\nLocation: WM Morrisons Supermarkets PLC\, Heapham Road South\, Gainsborough\nPaper B (pages 9 to 24) \nPL26/010  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00268 GRANTED (delegated)\nProposal: Planning application for change of use of the ground floor from shop Class (Ea) to Class (Eb) and Sui Generis – hot food and take-away.\nLocation: Old Filling Station\, The Food Store\, Heapham Road\, Gainsborough\nPaper C (pages 25 to 43) \nPL26/011  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00074 GRANTED (delegated)\nProposal: Planning application for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper D (pages 44 to 63) \nPL26/012  Decision Notice \nTo note decision notice received.\nApplication Ref No: WL/2025/00075 GRANTED (delegated)\nProposal: Listed Building Consent for repairs to main building\, demolition of existing greenhouse and extension of vegetable patch including the replacement of herras fencing with palisade fencing.\nLocation: Richmond House\, Morton Terrace\, Gainsborough\nPaper E (pages 64 to 68) \nPL26/013  Street Naming Requests\nTo consider street naming requests received.\ni. Savoy Cinema\, Gainsborough\nPaper F (pages 69 to 72) \nPL26/014  Tree Preservation Orders\nTo consider tree preservation orders received (if there are any).  \nPL26/015  Traffic Regulation Order\nTo consider consultation on proposed waiting restrictions on Sweyn Lane\, Gainsborough.\nPaper G (pages 73 to 75)  \nPL26/016  Traffic Regulation Order\nTo consider request from a member of the public regarding parking issues on Arkwright Street and Northolme.\nPaper H (pages 76 to 78)  \nPL26/017  Definitive Map Modification Order (DMMO) Applications\ni. To consider fees associated to the application for a definitive map modification order for the footpath from the end of Mayfield Avenue to Margaret Close.\nii. To approve Councillors to work with the Assistant Clerk to complete the application form and obtain evidence for the footpath from the end of Mayfield Avenue to Margaret Close.\nPaper I (pages 79 to 94)  \nPL26/018  Asset of Community Value\nTo receive a verbal update on submitted Asset of Community Value application for land at Bracken Park.  \nPL26/019  Items for Notification\ni.     LCC motion regarding powers to request 20mph speed limit update \nPL26/020  Time and Date of Next Meeting\nTo note the date and time of the next Planning Committee meeting is scheduled for Tuesday 17 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nTuesday\, 13 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/planning-committee-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Planning END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250513T183000 DTEND;TZID=Europe/London:20250513T203000 DTSTAMP:20250728T125108Z CREATED:20240508T073619Z LAST-MODIFIED:20250728T125108Z UID:33373-1747161000-1747168200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [150.47 KB] \nAGENDA - Tuesday 13 May 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Richard Thompson (sub)\, James Ward (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 13 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/001  Apologies for Absence\nTo note apologies for absence. \nPS26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPS26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 8 April 2025 (pages 3 to 6) \nPS26/007  Exhumation Policy\nTo consider recommending to Full Council to adopt the Exhumation Policy.\nPaper B (pages 7 to 10) \nPS26/008  Shallow Graves Policy\nTo consider recommending to Full Council to adopt the Shallow Graves Policy.\nPaper C (pages 11 to 14) \nPS26/009  Richmond Park Litter Bins\nTo consider purchasing 12 new litter bins for Richmond Park.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 15 to 17) \nPS26/010  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler update\nii. Pride event review of event plan\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Volunteer Recognition\nvi. Richmond House Conservatory Replacement\nvii. General Cemetery Chapel\nviii. General Cemetery Extension\nix. General Cemetery potential carpark area \nPS26/011  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 15 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nWednesday\, 07 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-29/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250508T180000 DTEND;TZID=Europe/London:20250508T200000 DTSTAMP:20260529T122233Z CREATED:20240508T073746Z LAST-MODIFIED:20260529T122233Z UID:33293-1746727200-1746734400@gainsborough-tc.gov.uk SUMMARY:Gainsborough's Annual Assembly of the Town Meeting DESCRIPTION:2025 Annual Assembly of the Town Meeting Minutes: 2025 Minutes of the Annual Assembly of the Town Meeting - 8th May 2025 \nFor reference\, minutes of 2024 meeting can be viewed here    \nAll Gainsborough residents are invited to the Annual Town Meeting \nWhen: Thursday 8 May 2025 at 6:00pm \nWhere: Function room\, Marshalls Sports Ground \, Middlefield Lane\, Gainsborough\, DN21 1UU \nBUSINESS TO BE TRANSACTED \n\nTo approve (or otherwise) the Minutes of the Annual Town Meeting held on Thursday 18th April 2024.\nTo receive a report by the 2024-2025 Town Mayor\, Councillor Kenneth Woolley\, on the Town Council’s work and their mayoral year.\nTo answer questions or consider any matters relating to the Gainsborough Town Council’s Annual Report.\nPresentations by organisations and individuals\, providing an overview of the work they are doing in Gainsborough:\n\nWest Lindsey District Council – Levelling Up – Thriving Gainsborough\nGainsborough Night Light Café\nSt John Ambulance Service\nNorth Notts & Lincolnshire Rail Partnership\n\n\nAn opportunity for residents to ask questions\, make comments or raise concerns regarding the Town.\n\n\nCouncillor Kenneth Woolley\nTown Mayor of Gainsborough\nMonday 28th April 2025 \nHeld in accordance with the provisions of the Local Government Act 1972 Schedule 12\, Part III \n\nMinutes\n\nMinutes of the Annual Town Meeting held on Thursday 8 May 2025 at 6:00pm in the function room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\, DN21 IUU. \nPresent: 7 speakers\, 21 members of public\, 3 staff \nAP25/001  Welcome by the Town Mayor \nThe Town Mayor James Plastow welcomed those present. \nAP25/002  Minutes of the 2023 Annual Town Meeting \nRESOLVED: that the minutes of the Annual Town meeting held on Thursday 8 May 2024 be approved as a as a true and accurate record and signed by the Chairman. \nAP25/003  Matters arising from the Minutes \nThere were none. \nAP25/004  2024-25 Town Mayor’s Report – Councillor Kenneth Woolley \nThe Town Mayor for the 2024-25 municipal year Councillor Kenneth Woolley reported on his time in office. Councillor Woolley spoke on the passing of the previous Mayor Councillor Tim Davies and his contribution to the community\, Remembrance Sunday and Town Council managed facilities. \nAP25/005  WLDC – Levelling Up – Thriving Gainsborough\nA presentation on the different projects in Gainsborough including the cinema and retail/restaurant units\, refurbishments of shop fronts in the marketplace\, bus station refurbishment\, Whitton Gardens and the Baltic Mill site.\nA presentation on the different projects in Gainsborough including the cinema\, townscape heritage initiative\, Market Place redesign\, improved signage\, enhanced green space and bus station refurbishment. \nAP25/006  Night Life Café \nA presentation on what a Night Light Café is\, the people they support\, what they do at the Gainsborough Night Light Café\, how to find them and get involved\, and the impact it has on attendees. \nAP25/007  St John Ambulance \nA talk about St John Ambulance plans to start a cadet unit in Gainsborough\, the experiences of being a cadet\, and volunteering opportunities for people looking to get involved. \nAP25/008  North Notts & Lincs Community Rail Partnership \nA presentation on NNLCRP’s projects including working with local businesses within the transport network\, local health and social care teams\, direct engagement with educational institutes and community gardens in and around stations. \nAP25/009  Open Forum\nNo questions were received. \nMeeting ended at 7:??pm. URL:https://gainsborough-tc.gov.uk/meeting/gainsboroughs-annual-assembly-of-the-town-meeting-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Annual Town Meeting END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250506T183000 DTEND;TZID=Europe/London:20250506T203000 DTSTAMP:20250606T142957Z CREATED:20240508T074423Z LAST-MODIFIED:20250606T142957Z UID:33383-1746556200-1746563400@gainsborough-tc.gov.uk SUMMARY:Annual Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [146.11 KB] \nAGENDA - Tuesday 6 May 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 6 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\n Welcome from the Chair and housekeeping \nFC26/001  Election of the Chair of the Town Council for the 2025/26 Civic year\nTo elect a Chair and Town Mayor for the 2025-26 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office.\nPaper A (pages 6 to 7) \nFC26/002  Election of the Vice Chair of the Town Council for the 2025/26 Civic year\nTo elect a Vice Chair and Deputy Town Mayor for the 2025-26 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\nPaper B (pages 8 to 9) \nFC26/003  Apologies for Absence\nTo note apologies for absence. \nFC26/004  Declaration of Acceptance of Office\nTo consider whether to permit receiving any declarations of office at a later date and fix date.\nLocal Government Act 1972\, section 83 Declaration of acceptance of office\n(4) A person elected to the office of chairman of a parish or community council or parish or community councillor shall —\n(a) in the case of the chairman\, at the meeting at which he is elected;\n(b) in the case of a councillor\, before or at the first meeting of the parish or community council after his election; or\n(c) in either case if the council at that meeting so permit\, before or at a later meeting fixed by the council. \nFC26/005  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/006  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/007  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/008  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper C Tuesday 1 April 2025 (pages 10 to 14) \nFC25/009  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 8 April 2025 Paper D (pages 15 to 18)\nii. Personnel Committee\, Wednesday 9 April 2025 Paper E (pages 19 to 21)\niii. Planning Committee\, Tuesday 15 April 2025 Paper F (pages 22 to 26)\niv. Policy Review Working Group\, Wednesday 16 April 2025 Paper G (pages 27 to 29)\nv. Finance and Strategy Committee\, Tuesday 22 April 2025 Paper H (pages 30 to 33) \nFC26/010  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper I (pages 34 to 42) \nFC26/011  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/005 Standing Order Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\nPaper J (pages 43 to 62)  \nFC26/012  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/006 Financial Regulations Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Financial Regulations.\nPaper K (pages 63 to 85) \nFC26/013  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/007 Structure and Functions Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions.\nPaper L (pages 86 to 126) \nFC26/014  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/008 Members Code of Conduct Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Members Code of Conduct.\nPaper M (pages 127 to 142) \nFC26/015  Council Leader\nTo appoint a Leader of the Council \nFC26/016  Council Deputy Leader\nTo appoint a Deputy Leader of the Council \nFC26/017  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nFC26/018  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair. \nFC26/019  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair. \nFC26/020  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nFC26/021  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nFC26/022  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group.  \nFC26/023  Appointment of Representation on or work with External Bodies\nTo appoint representatives to outside bodies:\ni. Gainsborough Adventure Playground Association\nii. Friends of Richmond Park – No longer required\niii. North Notts and Lincs Community Rail Partnership CIC\niv. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nv. Gainsborough Transport Strategy Board (LCC)\nvi. Marshalls & Rose Brothers Memorial Charity\nvii. Gainsborough in Bloom\nviii. Safeguarding Champion\nix. First Aid Champion \nFC26/024  Authorised Signatories – Payments\nTo approve authorised payment signatories for 2025/26 (5 authorised of which 2 sign). Current signatories are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.  \nFC26/025  Authorised Signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2025/26. Current authorised persons are Town Clerk and those members on the Town Council’s bank mandate\, which currently are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.\nNote: Council now have a seal. \nFC26/026  Meeting Calendar for 2025 / 2026\nTo consider and approve a meeting schedule for 2025/26.\nPaper N (pages 143 to 144) \nFC26/027  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies;\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office \nFC26/028  Allotment Site Representatives\nTo approve the appointment of the Site Representatives for Foxby Hill\, Love Lane\, North Warren and Showfield Allotments.\nPaper O (pages 145 to 146)  \nFC26/029  Local Government Reorganisation\nTo receive:\ni. A letter from the Leader of West Lindsey District Council regarding Local Government Reorganisation.\nii. Secretary of State’s Annual Report on Devolution 2023-24\nPaper P (pages 147 to 173)  \nFC26/030  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper Q (pages 174 to 175)\n \nFC26/031  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. AGAR: Section 1 – Annual Governance Statement\nii. Year End Accounts 2024/25\niii. AGAR – Section 2 Accounting Statements \nFC26/032  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 30 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Annual Council Meeting,Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250422T183000 DTEND;TZID=Europe/London:20250422T203000 DTSTAMP:20250606T144329Z CREATED:20240508T081724Z LAST-MODIFIED:20250606T144329Z UID:33428-1745346600-1745353800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [138.39 KB] \nAGENDA - Tuesday 22 April 2025 - Finance and Strategy Committee PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor Stephen Blogg (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 22 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS25/130  Apologies for Absence\nTo note apologies for absence. \nFS25/131  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/132  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/133  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/134 Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 25 February 2025 (pages 4 to 7) \nFS25/135  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 15 April 2025 Paper B (pages 8 to 17)\nii. Cashbook Summary (including due and unpaid transactions) for 15 April 2025 Paper C (pages 18 to 20)\niii. Budget Comparison Report (including due and unpaid transactions) for 15 April 2025 Paper D (pages 21 to 57) \nFS25/136  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 28 February 2025 and 31 March 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 58 to 74)\nPaper F (pages 75 to 91) \nFS25/137  Internal Audit Report\nTo review and note interim internal audit report and consider any action necessary resulting from the report.\nPaper G (pages 92 to 112) \nFS25/138  Earmarked Reserves\nTo consider proposed ear marked reserves for YE 31st March 2025.\nPaper H (pages 113 to 115)\n \nFS25/139  Outstanding Debtors\nTo receive report of outstanding debtors and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper I (pages 116 to 119) \nFS25/140  Risk Register and Risk Management Policy\nTo review the Council’s risk register and Risk Management Policy.\nPaper J (pages 120 to 141) \nFS25/141  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper K (pages 142 to 146) \nFS25/142  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper L (pages 147 to 161) \nFS25/143  Community Grant Applications\nTo consider grant applications received.\ni.  Laybo Legacy – £11\,214.80 Paper M (pages 162 to 180)\nii. North Notts and Lincs CRP – £1\,500 Paper N (pages 181 to 211) \nTo note that the following Community Grant funds are available: \n\n£8\,799 in 2025 / 2026 budget (Morton Feastival grant still pending)\n£486.97 in earmarked reserves\n\nPaper O (pages 212 to 217) \nFS25/144  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Year End Accounts 2024/2025 – May\nii. AGAR – Section 2 Accounting Statements – May\niii. Debt Recovery Policy – May\niv. Reserves Policy – May\nv. Councillor Vacancy (Co-option) Policy Review – May\nvi. Scheme of Members Allowances Review – May\nvii. Filming and Recording Meetings Policy Review – May\nviii. Public Participation at Meetings Policy Review – May\nix. Emergency Plan – June\nx. LCAS Silver Status submission – July 2025\nxi. Complaints Procedure\nxii. Strategic Plan\nxiii. Registrar Lease renewal\nxiv. Communications Policy Review\nxv. GDPR Policy Review\nxvi. Employee / Councillor Protocol Review\nxvii. Social Media Policy Review\nxviii. Publication Scheme & FOI Review\nxix. Pensions Discretionary Policy Review\nxx. Member Training and Development Policy Review\nxxi. Use of work vehicles by Cllrs & Staff for personal domestic use\nxxii. Name Badge & ID Card Policy \nFS25/145  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nTuesday\, 15 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-40/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT END:VCALENDAR