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DTSTART;TZID=Europe/London:20210505T190000
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DTSTAMP:20210616T112227Z
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UID:26794-1620241200-1620248400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee Meeting 05.05.2021
DESCRIPTION:REMOTE Property & Services - Wednesday 5 May 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/lgdDd-Zq00Y \nMINUTES of a REMOTE Meeting of the Property and Services Committee held on Wednesday 5 May 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Liz Clews \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor James Plastow \nCouncillor Baptiste Velan \nIn Attendance:                        \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \n 1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Chris Lambie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Community Services Committee held on Tuesday 9 March 2021 \nRESOLVED that the minutes of the Community Services Committee held on Tuesday 9 March 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig and Plastow abstained from voting on the above resolution. \n4. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper B) \nMembers NOTED the minutes of the Levellings Working Group held on 19 March 2021. \nCouncillor Craig provided an update Members that the final MRA report would submitted in the next week. Councillor Craig is currently writing the FCC grant application which will need to be submitted by 1st June\, the initial phase is for garden & landscaping and replacement equipment. \n5. NATIONAL ALLOTMENT SOCIETY  \nRegional Representative of the National Allotment Society was not in attendance. \n6. GAINSBOROUGH TRINITY FOUNDATION \nDamon Parkinson the Head of Operations at Gainsborough Trinity Foundation was unable to attend the meeting. \n7. T2 GROUNDWATER RISK ASSESSMENT (Paper C) \nCommittee NOTED the update about the T2 Groundwater Risk Assessment on the proposed cemetery extension. \n8. ALLOTMENTS MATTERS TO NOTE (Paper D) \nCommittee NOTED the update in relation to Town Council managed allotments. \nNote: Councillor Dobbie joined the meeting at 7.20pm. \n9. TOWN CENTRE BUNTING (Paper E) \nMembers considered a proposal for the installation of bunting in the Town Centre. \nRESOLVED to approve the £540 spend on the installation of the bunting in the Town Centre and chose the option of the ‘Big Thanks’ bunting. \n 10. TREE WORKS (Paper F) \nCommittee considered approval of tree works at the General Cemetery. \n11. EXCLUSION OF THE PRESS AND PUBLIC \nDue to their confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next three items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n10. TREE WORKS (Paper F) \nRESOLVED to approve the question received from B&B Tree Specialist of £2\,400 +VAT  to carry out the following: – \nT1 – Large Poplar tree\, overhanging neighbouring factory building and grave stones\, dismantle to ground level. Clearing all arisings. \nT2 – Large decaying Beech tree\, over graves and embankment\, dismantle to ground level. Chip the brash to rough ground and clear the timber. \n12. FOXBY HILL ALLOTMENT GARDEN SITE (Paper G) \n Committee NOTED and consider issues relating to the Foxby Hill Allotment Garden Site. \nRESOLVED to note the contents of the report and to take the following action in relation to the Site Secretary position: \ni. Admin support officer to draw up a process of the logistics of holding and election \nii. Committee to approve the process at the next meeting \niii. Hold an election \n13. LOVE LANE ALLOTMENT GARDEN (Paper H) \nCommittee NOTED a report about a potential breach of the Allotment Terms and Conditions on Love Lane allotments and what action to take. \nCouncillor Key questioned if the Council had a disciplinary and enforcement policy for the site secretaries? \nRESOLVED to extend the meeting past 2 hours. \nCommittee RESOLVED to accept the recommendation made by the National Allotment Society’s Legal Assistant\, that: \ni. A 1st strike warning be issued to the Site Secretary in relation to the fire as set out in the Terms and Conditions for existing plot holders. \nii. The Site Secretary be stripped of his office following this latest incident. \niii. The Town Council hold an election to find a replacement. \nNote: Councillor Key voted against the above resolution. \nNote: Councillor Craig abstained from voting on the above resolution. \nThe meeting closed at 9.04pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-meeting-05-05-2021/
LOCATION:Virtual
CATEGORIES:Property & Services Committee
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