BEGIN:VCALENDAR
VERSION:2.0
PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN
CALSCALE:GREGORIAN
METHOD:PUBLISH
X-ORIGINAL-URL:https://gainsborough-tc.gov.uk
X-WR-CALDESC:Events for Gainsborough Town Council
REFRESH-INTERVAL;VALUE=DURATION:PT1H
X-Robots-Tag:noindex
X-PUBLISHED-TTL:PT1H
BEGIN:VTIMEZONE
TZID:Europe/London
BEGIN:DAYLIGHT
TZOFFSETFROM:+0000
TZOFFSETTO:+0100
TZNAME:BST
DTSTART:20200329T010000
END:DAYLIGHT
BEGIN:STANDARD
TZOFFSETFROM:+0100
TZOFFSETTO:+0000
TZNAME:GMT
DTSTART:20201025T010000
END:STANDARD
BEGIN:DAYLIGHT
TZOFFSETFROM:+0000
TZOFFSETTO:+0100
TZNAME:BST
DTSTART:20210328T010000
END:DAYLIGHT
BEGIN:STANDARD
TZOFFSETFROM:+0100
TZOFFSETTO:+0000
TZNAME:GMT
DTSTART:20211031T010000
END:STANDARD
BEGIN:DAYLIGHT
TZOFFSETFROM:+0000
TZOFFSETTO:+0100
TZNAME:BST
DTSTART:20220327T010000
END:DAYLIGHT
BEGIN:STANDARD
TZOFFSETFROM:+0100
TZOFFSETTO:+0000
TZNAME:GMT
DTSTART:20221030T010000
END:STANDARD
BEGIN:DAYLIGHT
TZOFFSETFROM:+0000
TZOFFSETTO:+0100
TZNAME:BST
DTSTART:20230326T010000
END:DAYLIGHT
BEGIN:STANDARD
TZOFFSETFROM:+0100
TZOFFSETTO:+0000
TZNAME:GMT
DTSTART:20231029T010000
END:STANDARD
END:VTIMEZONE
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220510T190000
DTEND;TZID=Europe/London:20220510T210000
DTSTAMP:20220616T131804Z
CREATED:20220505T171415Z
LAST-MODIFIED:20220616T131804Z
UID:27808-1652209200-1652216400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee
DESCRIPTION:2022-05-10 Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee Meeting 10 May 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\nPaul Key\nPat O’Connor\n\n\nDennis Dannatt\n\nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n\n\n\n\nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: there was no public present.\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S23/001\nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Lambie and Musonda. \n \n\nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nP&S23/002\nAppoint Vice Chairman for this committee\nThe Committee appointed Cllr James Plastow as Vice -Chairman of this committee.\n\nLocal Government Act 1972\, s15 (6)\n\n\nP&S23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nP&S23/005\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S23/006\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Thursday 14 April 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Thursday 14 April 2022 as a true record of that meeting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S23/007\nTo note the clerk’s report on items concerning this committee ( for information only) \nPaper B\nThe Committee noted the clerk’s report. \n \n\n \n\n\nP&S23/008\nTo consider what action to take following a complaint about an offensive memorial in the cemetery. \nPaper C\nThe committee resolved that the memorial could remain as it had been established speaking to the family that the memorial depicted a hand making the sign for peace. The family would be encouraged to submit a memorial application form.\nOM to issue memorial application.\n \n\n\nP&S23/009\nTo consider approving additional grass cutting in public areas not covered by the LCC Parish Verges agreement. \nPaper D\nThe committee deferred the decision to establish who owned the particular parcels of land.\nOM to make the necessary enquiries with land registry etc.\nLocal Government Act 1972\, ss111 112\n\n\nP&S23/010\nTo consider various requests to erect sheds and similar structures on allotments. \nPaper E\nThe committee resolved to permit the polytunnel but not the shed as it exceeds the permitted size as per the tenancy agreement.\nASO to write to applicant. \n \nN/A\n\n\nP&S23/011\nTo consider a late nomination for site secretary – Showfield Allotments.\nCllr Dannatt declared a personal interest as the candidate was a distant relative and abstained from voting. \nThe committee resolved to re-appoint the previous site secretary for Showfields allotments having received a late nomination.\nTC to write candidate.\n \n\n\nP&S23/012\nTo consider and decide a time table for allotment inspections. \nPaper F\nThe committee resolved that an inspections procedure should be drawn up. Recent personnel changes would likely result in a delay of the inspection timetable. .\nTC to draw up inspection procedure..\nN/A\n\n\nP&S23/013\nTo note first estimates for improvements to the Levellings dog walk and consider whether to go ahead following the receipt of further quotes \nPaper G\nThe committee resolved to formally look into the re-installation of the dog walk and obtain further quotes..\nTC/OM to obtain further quotes. .\nLocalism Act 2011 s. 1-8\n\n\nP&S23/014\nTo consider applying for a Public Spaces Protection Order for Levellings Park requiring dog walkers to keep their animals on a lead. \nPaper H\nThe committee resolved to look into the practicalities of a “dogs on leads” PSPO for Levelings Park. \n \nTC to liaise with WLDC.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/015\nTo consider the renewal of Public Spaces Protection Orders for Gainsborough Cemeteries. \nPaper I\nThe Committee resolved that the Public Spaces Protection Orders for the cemeteries should be renewed.\nTC to liaise with WLDC and request additional signs.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/016\nTo consider a grant application from the parish church for two new notice boards. \nPaper J\nAfter thorough consideration the committee resolved to refuse the grant for two new notice boards.\nTC to write to the applicant.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/017\nTo consider appointing  a building contractor to carry out essential and urgent maintenance as described in report and authorising the necessary expenditure. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper K\nThere was no public present. \n  \nThe Committee resolved to appoint ADB to carry out the work on condition that the final invoice would say within the tolerances permitted in financial regulations. \n \nOM to inform contractors and get work started. \n \nLocalism Act 2011 s. 1-8\n\n\nP&S23/018\nTo receive any items for notification to be included on a future agenda – for information only\n·         Update information sheet at cemetery notice board \n·         Add “no alcohol” to Levellings PSPO\nTC to add to agenda.\nN/A\n\n\nP&S23/019\nTo note the date and time of the next Property and Services committee scheduled 8 June 2022 at 19.00\nThe committee noted  the date and time of the next Property and Services committee scheduled 8 June 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-4/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220414T190000
DTEND;TZID=Europe/London:20220414T210000
DTSTAMP:20220526T105950Z
CREATED:20211228T223748Z
LAST-MODIFIED:20220526T105950Z
UID:27339-1649962800-1649970000@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee
DESCRIPTION:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/04/2022-04-14-Public-Papers.pdf \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Property & Services Committee meeting 14 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\nKeith Panter\n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC) remotely\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: Two Members of the public\n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/58\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie and Velan had given their apologies. \nThe committee resolved to approve the personal reasons for absence provided for Cllr Lambie due to the unusual circumstances and reasons given.\n \nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nP&S22/59\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nN/a\n \nLocalism Act 2011\, s31. \n\n\nP&S22/60\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nN/A\n \nLocalism Act 2011\, s33. \n\n\nP&S22/61\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe committee  resolved to exclude public and press for items P&S22/67\,68\,70\,71 and 76 for the recommended reasons and item 76 due to personal nature (Data Protection) of the item and to moved them to the end of the meeting for discussion.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/62\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 March 2022.\nThe committee resolved to sign the the minutes of the meeting 10 March 2022 as a true record of that meeting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/63\nTo note the clerk’s report on items concerning this committee and decide opening procedures for Richmond Park. \nPaper B\nThe committee noted the report. \nThe committee resolved to trial locking the vehicular gate in the evenings and at weekends when staff leave the premises and to lock the toilets when grounds staff leave during the week but keep them open at weekends.\nOM to inform Ground Staff\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/64\na)            To consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. (deferred from previous meeting) \nb)            To consider Grant application from Friends of the Kings Theatre and Community Venue for £1\,000. \nPaper C\na)    The committee unanimously resolved to approve the Lincoln and Lindsey Blind Society (charity number 1132353)  grant application for £500. \n  \nb)    The committee unanimously resolved to approve the Friends of the Kings Theatre and Community Venue  grant application for £1\,000. \n \nRFO to pay.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/65\nTo receive verbal update on the purchase of councillor devices.\nThe committee received and noted a verbal update on the purchase of councillor devices.\nTC to continue liaising with F5 re costings.\nN/A\n\n\nP&S22/66\nTo note  a report on a recent break in at Marshalls. \nPaper D\nThe committee noted a report on the recent break in at Marshalls Sports Ground.\nTC continue liaising with insurance.\nN/A\n\n\nP&S22/67\na)            To receive a report from WLDC Team Manager Property & Assets and consider any work to be carried out resulting from it.. \nb)            To authorise payment for repair and maintenance work to be carried out on heating system/boiler room as identified in report. \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper E\na)    The committee noted the report. \nb)    The committee noted the quotations received and delegated the decision as to which contractor to use to the Operations Manager and authorised the payment for the work up to £1872.42 excl. VAT from the repair and maintenance budget.\nOM to instruct contractor. \nRFO to raise PO\nLocalism Act 2011 s. 1-8\n\n\nP&S22/68\nTo consider booking requests for the sports fields\, determine fees payable and agree outline terms and conditions so contracts can be drawn up. \na)            Fun Fair at Levellings May 2022 \nb)            Caravans at Marshalls February 2023 \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper F\nThe committee resolved to approve both bookings. \n  \na)    The Fun Fair to be charged at £1\,000 for the duration of the fair with a £1\,000 returnable damage deposit. \nb)    For the caravan club to be charged £400 for their booking at Marshalls Sports Ground.\nTC to write to Fun Fair with terms and conditions. \nASO to liaise with caravan club and confirm booking. \nTC to draw up terms and conditions of field hire within the discussed perimeters. \nLocalism Act 2011 s. 1-8\n\n\nP&S22/69\nTo note an update on the FCC grant application for Levellings.\nThe Council noted that new quotes are required.\nTC to obtain updated quotes and refresh the application.\n \n\n\nP&S22/70\nTo consider and decide on an allotments action plan to progress allotment work until June/July Decision deferred from previous meeting. (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nThe committee resolved to adopt the allotments action plan with minor amendments.\nTC to progress plan.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/71\nTo consider various applications to keep animals on allotments. \na)            Request to continue to keep two ducks until the end of their natural life on Love lane allotments. \nb)            Request for a 15ft x 8ft pigeon coop on North Warren \n(Exclusion of public and press recommended due to the potentially personal nature of the request) \nPaper H\nThe committee resolved to \na)    Permit the keeping of ducks by the plot holder due to the particular circumstances for the natural life span of these particular ducks. No new ducks would be permitted. \nb)    Not grant permission for a 15ft by 8fy pigeon coop on the allotment as grant this in combination with already existing housing for a requested 50 chickens would make adequate cultivation of the plot to 75% in keeping with the tenancy agreement impossible. \n \nTC to write\nN/A\n\n\n \n \nCllr Plastow left the meeting at 20.45\n \n \n\n\nP&S22/72\nTo receive and consider allotment secretary nominations and agree  date and time for elections if applicable. Closing date for applications 08 April. \nPaper I\nOnly three nominations had been received by the deadline There was one nomination each for Foxby Hill\, Love Lane and North Warren. There were no nominations for the other two sites. \nThe Committee resolved to accept the nominations received and  that the nominees be deemed elected unopposed.\nTC to write and congratulate and thank the candidates and publicise result.\nN/A\n\n\nP&S22/73\nTo consider arrangements for Christmas. \na)            Position of Christmas tree and projector \nb)            Lights “switch on” date to determine date for lights installation to book. \nc)             Re-use or disposal of old Christmas lights. \nd)            Planning “lights” event working in partnership with local schools and WLDC \nPaper J\nThe Committee \na)    Resolved that both the Christmas tree and the projector should remain in the town centre. \nThe committee recommended that a Christmas Working Group be formed to discuss proposals for positioning of the Christmas Tree and the projector with Terms of Reference to be considered at the next Full Council Meeting.  The Working Group should consist of at least three members of the Town Council and aim to appoint at least two members of the public with voting rights. \nb)    Resolved that the light switch on event be Friday 18 November 2022. All Christmas Lights should be installed ready for the event by 18 November. \nc)    Recommended that The Christmas Working Group once constituted should discuss and propose options for the re-use of the old Christmas lights. \nd)    Recommended that the Christmas Working Group discuss and consider a “lights” event working in partnership with local schools and WLDC. \n \nTC to draft terms of Reference to next meeting \nTC to liaise with WLDC and Blachere \n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/74\nTo note a report on alternative options for the aviary. \nPaper K\nThe committee resolved for an updated report to go full council for a future meeting\nTC to update report once additional information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/75\nTo consider reviving the Citizen of the Year Award. \nPaper L\nThe committee resolved  to revive the Citizen of the Year Award.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/76\nTo receive questions from a member of the public and consider what the answer would be. \nPaper M\nThe committee concluded that a “final warning” can only ever be a final warning to a given offence. \nFinal warnings should be time limited and removed from file after expiry. \nThe council or committee will investigate and decide on a case by case basis.\nTC to report to full Council.\n \n\n\nP&S22/77\nTo receive any items for notification to be included on a future agenda – for information only\n \n \nN/A\n\n\nP&S22/78\nTo note the date and time of the next Property and Services committee likely to be wk/c 9 May 2022 at 19.00 with exact date and venue to be determined at Full Council 04 May 2022.\nThe committee noted that the next committee meeting date would likely be in the second week of May with the exact date and venue to be determined at Full Council 04 May 2022\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.32. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-3/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220310T190000
DTEND;TZID=Europe/London:20220310T210000
DTSTAMP:20220616T130231Z
CREATED:20211228T223347Z
LAST-MODIFIED:20220616T130231Z
UID:27338-1646938800-1646946000@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee
DESCRIPTION:2022-03-02 Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee meeting 10 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \n \nKeith Panter\n\n\nRichard Craig\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\nAlso present: Three Members of the public\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/42\nTo note apologies for absence.\nApologies had been received from Cllrs Craig\, Panter and Velan.\n \nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nP&S22/43\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nP&S22/44\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none\n \nLocalism Act 2011\, s33. \n\n\nP&S22/45\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe committee RESOLVED to exclude public and pressfor items 052-054 on the grounds of legal priviledge and data protection of personal details.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/46\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 February 2022.\nThe committee RESOLVED to sign the minutes of the meeting 10/02/2022 as a correct record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/47\nTo receive quotations for Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments. \nPaper B\nThe committee RESOLVED to purchase Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments.\nDTC/RFO to place order.\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/48\nTo consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. \nPaper C\nDecision deferred until figures received as to how many Gainsborough residents would benefit.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/49\nTo receive a verbal report from a delegation of members who visited Love Lane and to consider a request received for fencing and decide on an operational way to consider such applications in future making member visits unnecessary. (deferred from previous meeting P&S22/35) \nPaper D\nThe committee RESOLVED to give permission for the erection of a “fence” since this structure constitute a plant support rather than a formal border fence. \nNo decision made on operational approval of future applications.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/50\nTo consider Grant application from R.E.A.C.H  for £358 \nPaper E\nDecision deferred until information received whether other funding applications had been successful. Committee agreed to fund any shortfall.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/51\nTo consider water charges for Spital Hill and Foxby Hill Allotments \nPaper F\nThe committee RESOLVED to charge the same amount as in previous years namely £15 and £5 respectively and adjust payments in following years once own data on water cost was available. \nA recorded vote had been requested by Cllr Key: \nVotes in favour: Cllrs Boles\, Dannatt and Plastow \nVotes against: Cllr Key \nNo abstentions.\nRFO to calculate exact usage for 2022-23 year and make the necessary adjustment for future billing.\nLocalism Act 2011 s. 1-8\n\n\n \nPublic and Press excluded for following 3 items.\n \n \n \n\n\nP&S22/52\nTo consider and decide on an allotments action plan to progress allotment work until June/July (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nDecision deferred. Councillors felt they needed more time to consider the plan.\nAll Committee members to submit their comments on the plan prior to the next meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/53\nTo consider action to be taken in connection with the pond on Love Lane allotments.  (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper H\nThe committee RESOLVED to adopt the action plan as presented.\nBto implement actin plan\, produce risk assessments and order purchase of relevant equipment. Cllrs Pladstow and Dannatt volunteered to witness procedures.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/54\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal update from the clerk.\nTC to write reply with requested details reminding enquirr of proper procedure for enquiries.\nLocalism Act 2011 s. 1-8\n\n\n \n \nCommittee resolved to re-admit the public.\n \n \n\n\nP&S22/55\nTo receive an update by the Town Clerk on actions undertaken.\nDeferred to next meeting.\n \nN/A\n\n\nP&S22/56\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n·         Citizen of the Year \n·         Christmas (Marshalls Yard and West Lindsey involvement \n·         Situating of projector. \n·         Re-use of old Christmas lights \n \nTC to add to agenda\nN/A\n\n\nP&S22/57\nTo note the date and time of the next Property and Services committee is scheduled for 14 April 2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee scheduled for 14 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.08. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-2/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220210T190000
DTEND;TZID=Europe/London:20220210T210000
DTSTAMP:20220429T105901Z
CREATED:20211228T223315Z
LAST-MODIFIED:20220429T105901Z
UID:27337-1644519600-1644526800@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee
DESCRIPTION:2022-02-10 Public Papers P&S \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Property & Services Committee meeting 10 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n\n\n\n\n\nDennis Dannatt\n\nBaptiste Velan\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n\nKeith Panter\n\n\nRichard Craig\nChris Lambie\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \nAlso present: Three Members of Lincolnshire Co-Op \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nP&S22/020\nTo note apologies for absence. \n \nThe committee noted apologies from Cllrs \nBoles\, Craig\, and Panter\n\nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nP&S22/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S22/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nP&S22/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe committee resolved to exclude public and press for items P&S 22/033-039.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/024\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 13 January 2022.\nThe committee resolved to sign the minutes of the meeting 13 January 2022 as a true record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/025\nTo receive a presentation from Co-Op volunteers on a proposed project in Gainsborough Cemetery and decide whether or not the proposed work may go ahead.\nThe committee received the presentation and decided to defer to Full Council.\nTC to obtain additional information and add to Full Council Agenda.\nN/A\n\n\nP&S22/026\nTo receive a brief in person report on the aviary in Richmond Park and decide on action to be taken\nUnfortunately\, there was no in person report. A written report was read out by the clerk. The committee received the presentation and decided to defer to Full Council.\nTC to obtain additional information and add to Full Council Agenda.\nN/A\n\n\nP&S22/027\nTo consider accepting the provision of street furniture (notice boards\, planters signage etc.) from the WLDC Welcome Back Fund. -Information previously circulated.\nThe committee resolved to accept the provision of street furniture at no cost to the council.\nTC to inform WLDC officer.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/028\nTo receive updated quotations for existing cemetery and allotments software and authorise associated payments. \nPaper B\nThe committee resolved to authorise the expenditure for cemetery and allotments software.\nDTC/RFO to raise PO and pay invoices.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/029\nTo consider an application by the Rotary Club to use Richmond Park and Richmond House facilities for summer events as in previous years. \nPaper C \n \nCllr Velan declared a non-pecuniary interest as a member of the Rotary Club. \n  \nThe committee resolved to permit the Rotary Club to utilise the grounds of Richmond House and the public toilets for events but not any parts of the main building or any outbuildings. \nCllr Velan confirmed the dates as 05 June and 10 September 2022.\nTC to write and inform.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/030\nTo consider adding an online application for allotments to the website. \n \nThe committee resolved to approve the adding of an online application form to the website.\nTC to initiate.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/031\nTo consider a drains report on Richmond Park and decide what further action to take. \nPaper D\nThe committee resolved to approve the drainage work as recommended to prevent further damage at a cost of approximately £2\,000.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/032\nTo consider the current “key deposit” for the hire of council premises and re-name it as a damage deposit or similar. (verbal report)\nThe committee resolved to approve a returnable key and damage deposit to be taken for all bookings.\nASO to update website and paperwork. All damage to fixtures and fittings to be reported after use.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/033\nTo consider initial quotes received for the installation of water supply to allotment sites and whether to progress the project (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper E \n \nThe committee considered the quotes received and decided to not proceed. \nThe committee resolved to defer for until the September meeting. \nAllotment holders to be encouraged to harvest rainwater.\nTC and Grounds Team to investigate further.\nLocalism Act 2011 s. 1-8\n\n\nCllr Velan leaves at 20.37. meeting remains quorate.\n\n\nP&S22/034\nTo consider initial quotes received for the clearance of ditches at the Marshalls Sports Ground site and whether to progress the project. (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper F\nThe committee noted the potential cost as indicated by the quote received and asked for further quotes to be obtained.\nTC to investigate and obtain additional quotes and take to future meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/035\nTo consider a request received for fencing and decide on an operational way to consider such applications in future. (Exclusion of public and press recommended due to the potentially personal nature of the request) \nPaper G\nA working group of 3 committee members would make a recognisance visit in the near future and report back to the committee. The Clerk reminded members that they were not to make any promises or decisions on behalf of the council.\nCllr Key to contact allotment holder personally known to him and arrange a meeting. The working group to report back at next meeting.\nLocalism Act 2011 s. 1-8\n\n\nThe committee resolved to agree an extension past 21.00 to complete the business on the agenda. \n\n\nP&S22/036\nTo consider the Richmond House Fire Risk Assessment report undertaken by an independent assessor and identify mitigating action to be carried out. (Exclusion of public and press recommended due to time sensitive commercial sensibility) Paper H\nThe committee recommended that a working group of volunteers be formed to undertake some of mitigating action identified by the Fire Risk Report. \nRisk to be reassessed following mitigation.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/037\nTo consider the Richmond House condition report undertaken by an independent assessor and identify mitigating action to be carried out. (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper I\nThe committee resolved for Town Clerk to carry out mitigation work for first priority issues as identified and initiate works demanding immediate attention\nTC to contact conservation officer. and take appropriate steps.  \nLocalism Act 2011 s. 1-8\n\n\nP&S22/038\nTo receive a verbal update on a recent Allotments visit (Exclusion of public and press recommended)\nThe committee received a verbal update and noted that a report from WLDC was expected. Investigations continue.\nTC email WLDC to remind.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/039\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal report.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/040\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshals heating and hot water system \n·         Allotments Pond \n· \n \n·         Marshals heating and hot water system \n·         Allotments Pond \n·         Deferred items\nTC\nN/A\n\n\nP&S22/04\nTo note the date and time of the next Property and Services committee is scheduled for 10 March2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee is scheduled for 10 March2022 at 19.00\nTC\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.25. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20220113T190000
DTEND;TZID=Europe/London:20220113T210000
DTSTAMP:20220323T095733Z
CREATED:20211228T222717Z
LAST-MODIFIED:20220323T095733Z
UID:27336-1642100400-1642107600@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee
DESCRIPTION:2022-01-13 Papers - Public 1\n  \nAgenda & meeting papers can be accessed in the PDF pack above when available.\n \nMinutes of the Property & Services Committee meeting 13 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles\n\nJames Plastow (Vice-Chairman)\n\n\n\n\n\n\n\nDennis Dannatt\nKeith Panter\n\n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nPaul Key (Chairman)\n\n\n\n\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nP&S22/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Key\, Lambie and Velan\n\nLocal Government Act 1972\, s85 (1)  \n& Sch 12\, p40. \n\n\nP&S22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nThere were none.\nN/A\nLocalism Act 2011\, s33. \n\n\nP&S22/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nA proposal to move 013 to 015 to the very end of the meeting was not carried. \n  \nThe committee resolved to exclude public and press for items 013 to 015 due to their confidential nature. \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 9 November 2021.\nThe committee resolved to approve the minutes of the Property & Services Committee Meeting 09 November 2021 and sign these as a true record of that meeting\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/006\nTo consider a request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground. \nPaper B\nThe committee resolved unanimously to approve the request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground.\nTC to inform applicant.\nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/007\nTo receive and note reports from the allotments secretaries and consider any action to be taken to either be delegated to an officer or brought to the next meeting. \nPaper C\nThe committee resolved to note the reports. \nThe Operations Manager explained that a schedule of works was in place to review vacant plots and prepare them ready for a new season.\nASO to update lists. \n \nN/A\n\n\nP&S22/008\nTo receive a report on repeated break ins on the Foxby Road allotments and consider which action – if any – the council can reasonably take. \nPaper D\nThe committee noted  the report. \nIt was noted that the “hedge” consisted largely of discarded materials which would need to be removed before further action could be taken. \nThe Clerk was asked to look into alternative ways of managing allotments.\nTC- to look into allotment management companies. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/009\nTo receive and consider a motion in multiple parts by Cllr Dannatt. \nPaper E\nA total of four motions were presented . One was not seconded and one was to be taken forward to the Finance and Strategy Committee in February where fees and charges are being set. \nThe committee resolved that where plots are abandoned/given up/ returned/ taken back mid-term\, to not refund the original tenant but also to not ask the new tenant for payment for the year. Where a plot was unoccupied before taking up a lease mid-year\, an appropriate rent share will need to be paid. Plots taken on in the winter months will not be charged until the following spring. \nThe committee resolved to ban the burning of allotment organic waste from 1 March to 31 October of each year. No other materials to be burnt at this or any other time of year.\nTC to add to F&S agenda \n  \n  \nTC\, DC/RFO\, ASO to note \n  \n  \n  \n  \nTC/ASO to write to allotment holders when sending out tenancy letters. \n \nSmall holding and Allotments Act 1908 ss.23\,25\n\n\nP&S22/010\nTo consider refurbishment of existing and the purchase of additional notice boards for Richmond House and replacement of out-of-date signage. \nPAPER F\nThe committee resolved to remove outdated signage at Richmond House\, refurbish existing notice boards and look into having a larger replacement board made for Richmond House.\nOM to look into having a replacement board made. OM to instruct ground staff to remove outdated signage. .\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\nP&S22/011\nTo consider an appeal for reduced rate burial fees. \nPaper G\nThe committee resolved that in this particular instance resident rates should be charged.\nTC to write to applicant. DC/RFO to process refund.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/012\nTo consider permitting the installation of a memorial bench in the cemetery and establish the terms and conditions attached to such an installation with a view to formulating a consistent and sustainable policy. \nPaper H\nThe committee asked the clerk to draw up a suitable policy and terms and conditions for placing memorial benches in Gainsborough cemeteries and present to the next committee.\nTC to write to applicant and prepare policy in time for next committee.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/013\nTo receive and note legal advice obtained with regards to allotment activities and consider any further steps that may be taken. Exclusion of Public and Press recommended due to legal privilege. \nPaper I\nThe committee resolved to take further legal advice looking into the specifics of individual cases.\nTC to contact council’s solicitor’s for more detailed legal advice.\nLocalism Act 2011\, ss.1-8\n\n\nP&S22/014\nTo receive and note complaints regarding allotment activities and consider potential solutions. Exclusion of public and press recommended due to items of a personal nature. \nPaper J\nThe committee noted the complaints and resolved to await further detailed legal advice before taking any particular action.\nTC to write to complainant and contact solicitor’s with further details.\nLocalism Act 2011\, ss.1-8\n\n\n \nAt 20.55\nThe committee resolved to extend the meeting in order to complete the business to be transacted.\n \nStanding Orders 3. Z\n\n\nP&S22/015\nTo receive and note quotations for the repair of the Showfield Allotments wall and decide what further action to take. Exclusion of public and press recommended due to commercial time sensitive commercial sensitivity. \nPaper K\nThe committee noted the quotation received and the likely cost of the project. \nFurther quotations would need to be obtained.\nOM to obtain further quotation. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/016\nTo review the grass verge maintenance contract with Lincolnshire County Council and consider whether to participate in the scheme in 2022-23. \nPaper L\nThe committee recommends to full Council \na)            To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23. \nb)            To decide on a suitable contractor to undertake to work.\nTC to add to Full Council Agenda.\nHighways Act 1980\, s 96(5) \n  \n \n\n\nP&S22/017\nTo consider whether to terminate the maintenance of two roundabouts. \nPaper M\nThe committee resolved to terminate the maintenance of the Thorndyke Way and Corringham Road roundabouts.\nTC to write to LCC.\nHighways Act 1980\, s 96(5)\n\n\nP&S22/018\nTo receive any items for notification to be included on a future agenda – for information only\n·         Allotments water supply \n·         Rotary Club event in Richmond Park \n·         Aviary at Richmond Park \n·         Disposal of Allotment Management \n \nTC to add to agenda\nN/A\n\n\nP&S22/019\nTo note the date and time of the next Property and Services committee is scheduled for 10 February 2022 at 19.00.\nThe date of the next Property and Services Committee Meeting was confirmed for 10 February 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.15. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-public-and-press-welcome-to-attend/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211216T190000
DTEND;TZID=Europe/London:20211216T210000
DTSTAMP:20211214T171854Z
CREATED:20210903T105616Z
LAST-MODIFIED:20211214T171854Z
UID:27033-1639681200-1639688400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 16.12.2021 - CANCELLED
DESCRIPTION:
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14-12-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211109T190000
DTEND;TZID=Europe/London:20211109T210000
DTSTAMP:20220202T120043Z
CREATED:20210903T105004Z
LAST-MODIFIED:20220202T120043Z
UID:27027-1636484400-1636491600@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 09.11.2021
DESCRIPTION:AGENDA - Tuesday 9 November 2021 - Property and Services Committee - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 9th November 2021 at 7.00pm \nPresent: \nCouncillor Matt Boles – ex-officio \nCouncillor Richard Craig – ex-officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor Baptiste Velan (chairman) \nIn Attendance:                        \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nSean Alcock                           Operations Manager \n 1. APOLOGIES FOR ABSENCE \nCouncillor Paul Key \nCouncillor James Plastow \nIn the absence of both the chairman and vice chairman of this committee the council elected Councillor Velan as the chairman for this meeting only. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n Cllr Panter – non pecuniary interest in relation to item 9 \nCllr Velan – non pecuniary interest in relation to item 9 \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Tuesday 12 October 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 12 October be confirmed and signed as a correct record. \n4. ALLOTMENTS ISSUES (Paper B) \nThe committee received and noted a written report and verbal update. Any motions to be submitted in writing in time for next month’s meeting. \nThe Clerk updated councillors on letters to be written to some allotment holders. \n5. LEVELLINGS DEVELOPMENT  \nThe Committee noted a verbal report from Cllr Craig on the WREN/FCC application\, which would require updating once fresh quotes had been obtained. \nThe current funding application would only encompass play equipment with further areas to be added in later phases. \n6. PLAY AREA INSPECTIONS (Paper C) \nThe Operations Manager elaborated on the written play inspection report and the fact that a further report on drainage issues at Richmond Park would be brought to December committee. \n 7. 2022/2023 BUDGET (Paper D) \nThe committee received and noted the proposed budget in paper D. Questions were asked and answered with regards to the cemetery reserves and expenditure exceeding income at Marshalls Playing Field. \n 8. GENERAL CEMETERY (Paper E) \n The committee received and noted a request for the installation of railings on two sets of steps near the chapel and a verbal report by the Operations Manager. \n RESOLVED that relevant quotations should be presented at the following month’s meeting and relevant funds identified in reserves. \n9. CORONAVIRUS RECOVERY GRANT \nCllr Boles declared a non-pecuniary interest in this item.           \nRESOLVED to award a grant of £1\,000 to Friends of St. Georges School towards the operation of St. George’s Community Primary fortnightly foodbank \n10. COMMUNITY GRANT APPLICATION (Paper G) \nMembers discussed application and considered its merit. It was noted that the fund is restricted to £1\,000 unless exceptional circumstances apply. It was noted that the start date for the project was in November 2021. \nRESOLVED not to award the funding requested from Benjamin Adlard School as the purpose was considered to be outside the council’s remit. \n11. EXCLUSION OF PUBLIC AND PRESS \nDue to the confidential nature and commercial sensitivity\, members RESOLVED to exclude the press and public from the meeting for item 12 in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n12. MARSHALLS MAIN PAVILION BOILER (Paper H) \nThe committee received a written report and verbal update from the Operations Manager. \nRESOLVED to authorise the expenditure of £1\,650 for boiler repair and labour. \nThe meeting closed at 19.47
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-09-11-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211012T190000
DTEND;TZID=Europe/London:20211012T210000
DTSTAMP:20211223T100011Z
CREATED:20210903T104453Z
LAST-MODIFIED:20211223T100011Z
UID:27021-1634065200-1634072400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 12.10.2021
DESCRIPTION:AGENDA - Property & Services Committee - Tuesday 12 October 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 12th October 2021 at 7.00pm \nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Matt Boles (ex-officio – arrived at 7.02pm) \nCouncillor Dennis Dannatt \nCouncillor Keith Panter \nCouncillor James Plastow \nIn Attendance:                        \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \n1. APOLOGIES FOR ABSENCE \nCouncillor Richard Craig – ex officio \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone received. \n3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 11 August 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 14 September 2021 be confirmed and signed as a correct record. \nNote: Councillor Matt Boles arrived at 7.02pm \n4. ALLOTMENTS ISSUES (Paper B) \nCommittee discussed items within the report thoroughly. \nRESOLVED that the Operations Manager seek further advice from the HSE and a report be brought to the next available meeting of the Property & Services Committee. \nMembers discussed the allotment request to keep ducks. \nRESOLVED to refuse granting permission to keep ducks. \nCouncillor Dannatt requested clarification as to why allotment complaints were being directed to the Finance & Strategy meeting. Councillors Boles and Key identified that it was in accordance with the complaints policy. \n5. MARSHALLS MAIN PAVILLION BOILER  \nThe Operations Manager gave the committee an update in the absence of the acting Town Clerk. The committee noted that Gary Reevell at WLDC would be asking an expert to assess the efficiency and current demand of the boiler at the Marshalls facility. \n6. RICHMOND PARK WINTER OPENING TIMES \nMembers discussed the issues surrounding gate locking \nRESOLVED to lock all gates on Richmond Park from the 1 November 2021 at 4pm Mondays-Thursdays and to lock the vehicle access gate only on a Friday at 4pm as to only allow pedestrian access over the weekends. \n7. PLAY AREA INSPECTIONS (Paper C) \nRESOLVED to defer this item to the Finance & Strategy Committee meeting to be held on Tuesday the 16 November 2021. \n8. REMEMBRANCE SUNDAY (Paper D) \nMembers noted the update. \nRESOLVED not to provide refreshments at this year’s event. \n9. CHRISTMAS LIGHTS SWITCH ON  \nThe committee received an update form Councillor Boles on plans so far and noted that it would be an item on the next Finance & Strategy Committee meeting agenda. \n10. SHOP CHRISTMAS TREE SCHEME \nMembers discussed the tree scheme. \nRESOLVED to not continue to offer the scheme\, but to offer the shops the opportunity to own a tree outright for a small donation. \n11. GAINSBOROUGH IN BLOOM \nNote: Councillor Key left the meeting at 8.03pm. Councillor Plastow sat in as Chair in Councillor Key’s absence. \nMembers discussed the agenda item. \nNote: Councillor Key re-joined the meeting at 8.04pm. \nRESOLVED: to contact Gainsborough in Bloom to discuss their plans and ask how the Council can assist. \nNote: Councillor Dannatt left the meeting at 8.07pm. \n12. 2022/2023 BUDGET \nCommittee noted the need to consider budgets. \n13. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nNote: Councillor Dannatt re-joined the meeting at 8.10pm. \n14. GENERAL CEMETERY RESURFACING \nMembers discussed the quote with input from the Operations Manager. \nRESOLVED to ask the Operations Manager to obtain an additional quote from one of the companies to ensure that quotations are comparative and to submit to the Full Council Meeting in November. \nThe meeting closed at 8.29pm \n  \n  \n  \n. \n 
URL:https://gainsborough-tc.gov.uk/meeting/propert-and-services-committee-12-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210914T190000
DTEND;TZID=Europe/London:20210914T210000
DTSTAMP:20211027T094821Z
CREATED:20210903T104049Z
LAST-MODIFIED:20211027T094821Z
UID:27017-1631646000-1631653200@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 14.09.2021
DESCRIPTION:AGENDA - Property & Services Committee - Tuesday 14 September 2021 PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 14th September 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Keith Panter \nCouncillor James Plastow \nIn Attendance:                        \nSean Alcock                           Operations Manager \n1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor James Ward \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 11 August 2021 \nRESOLVED that the minutes of the Property and Services Committee held on Wednesday 11 August 2021 be confirmed and signed as a correct record. \nNote: Councillor Plastow abstained from voting on the above resolution. \n4. ALLOTMENTS ISSUES (Paper B) \n Councillor Plastow enquired about item 3.2 in the report\, the Operations Manager advised that an update would be given at the next meeting by the RFO. \nCouncillor Key made comment regarding item 3.5 of the allotment report and asked that future breach letters be tailored to the individual plot/holder rather than the current generic format. \nCommittee NOTED the update in relation to Town Council managed allotments. \n5. CORONAVIRUS RECOVERY GRANT (Paper C) \nCommittee considered the application received from Stepping Stone Theatre for mental health. \nRESOLVED to award the full amount of £1\,000.00 to Stepping Stone Theatre as applied for. \nNote: Councillor Plastow declared a personal interest regarding the agenda item and abstained from voting. \n 6. CEMETERY POLICIES (Paper D) \nCommittee considered the approval of further amendments to the Guidance Notes on Practices and Regulations following the creation of a natural burial area. \nCouncillor Key questioned if the area was suitable and what maintenance and security arrangements were in place. The Operations Manager advised that the area was in close proximity to existing burial sections and as the area was to become a natural place for burial maintenance would be carried out infrequently and only access pathways would be maintained regularly. \nRESOLVED to adopt the amended Guidance Notes on Practices and Regulations. \n7. GENERAL CEMETERY WATER LEAK (Paper E) \nCommittee considered the inspection survey. \nRESOLVED to ask Croft Drainage to carry out a second day of inspections as previously resolved and to bring back findings and costs to the Committee as soon as they were completed. \n8. RICHMOND PARK DRAINAGE (Paper F) \nCommittee considered the inspection survey. \nRESOLVED to ask the Operations Manager to speak with WLDC and establish if they were given rights to connect to the surface water drains running through Richmond Park by Severn Trent Water. Also speak with Severn Trent as a contingency regarding being allowed access to the surface water drains. \nRESOLVED to ask Croft Drainage to carry out cleaning and checking of existing pipework as specified in the indicative costs section of the Richmond Park Play Area Drainage Report at a cost of £978.00. \nCommittee asked that both of the resolved items are to run in tandem with one another. \n9. GENERAL CEMETERY EXTENSION \nCommittee considered a verbal update from the Operations Manager. The Committee were advised that a formal “in principle” agreement was never put in place regarding the proposed development of land attached to the North-Western perimeter of the General Cemetery. The Operations Manager read an email which he had received from the Team Manager of the Property & Assets department at WLDC\, the email advised that a Stage 1 Business case would be put together and this would be heard at the next meeting of the Land & Property Group Board to be held on 22nd September 2021. \nThe Committee were extremely concerned that monies had been spent carrying out surveys and assessments without a formal agreement in place with the landowner. \nRESOLVED that the Acting Town Clerk investigates what went wrong and why regarding initial land transfer agreements and to put findings in a report to a full Council meeting. \n10. REMEMBRANCE SUNDAY (Paper G) \nCommittee considered the schedule for Remembrance Sunday. \nCouncillor Dannatt proposed that Gainsborough Town Council does not provide refreshments on Remembrance Sunday to deter people from gathering for prolonged periods\, seconded by Councillor Plastow (Councillors Key and Panter voted against the proposal). \nCouncillor Key proposed that Gainsborough Town Council do explore the possibility of providing refreshments on Remembrance Sunday\, seconded by Councillor Panter. (Councillors Dannatt and Plastow voted against the proposal) Councillor Key had the casting vote as Chairman of the Committee and the proposal was passed. \nRESOLVED to investigate costs for soup\, bread rolls and refreshments and to approach the Old Hall with regards to serving. It was also asked that as a contingency the John Robinson Memorial Church were contacted with regards to availability and possible use of their facilities on the day. \n11. CHRISTMAS LIGHTS SWITCH ON \nCommittee noted that Marshalls Yard would not be having a Christmas light switch on event this year but that they are planning to hold a Christmas market on 11th and 12th December in the Market Place. \nCommittee discussed the item thoroughly and proposed that an agenda item be put to the next meeting of the Finance & Strategy Committee on Tuesday 21st September 2021 regarding the possibility of holding a “Traditional” Christmas event\, the Committee envisaged that this would include a carol service\, food stalls\, Schools\, Salvation Army etc. \nThe Committee asked that John Foreman be approached as soon as possible regarding his availability and any costs to provide PA services for the event and that any information be relayed to the Finance & Strategy Committee on Tuesday 21st September 2021. \n 12. EXCLUSION OF THE PRESS AND PUBLIC \nCouncillor Plastow proposed\, and Councillor Dannatt seconded to go in to closed session. \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n13. MILLENIUM CLOCK (Paper I) \nCommittee considered the quotation received for clock repairs following damage. \nRESOLVED to ask Smith of Derby to carry out repair work to the Millennium Clock as per their proposal provided at paper H of the agenda. \nCouncillor Plastow proposed that the meeting be extended beyond 9.00pm\, seconded by Councillor Key. \nUnanimously agreed to extend the meeting. \n14. CHRISTMAS LIGHTS SCHEME (Paper J) \nCommittee considered quotations received for a new Christmas lighting scheme and discussed the item thoroughly. \nRESOLVED to RECOMMEND the item to the next meeting of the Finance & Strategy Committee on Tuesday 21st September 2021 and ask that they consider all Christmas Light Scheme proposals provided. \nThe meeting closed at 9.20pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210811T190000
DTEND;TZID=Europe/London:20210811T210000
DTSTAMP:20210923T121335Z
CREATED:20210805T132806Z
LAST-MODIFIED:20210923T121335Z
UID:26979-1628708400-1628715600@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Property and Services Committee - 11.08.2021
DESCRIPTION:AGENDA - Extraordinary Property and Services Committee - Wednesday 11 August 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of an Extraordinary Property and Services Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 11 August 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nIn Attendance:                        \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \nCouncillor Pat O’Connor         Acting Town Clerk \nAlso Present:                        x2 Members of the public \n 1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor James Plastow \nCouncillor James Ward \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n Councillor Velan declared a personal interest as a member of the Rotary Club. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 14 July 2021 \n RESOLVED that the minutes of the Property and Services Committee held on Wednesday 14 July 2021 be confirmed and signed as a correct record. \n 4. ALLOTMENTS ISSUES (Paper B) \n Committee NOTED the update in relation to Town Council managed allotments. \nThe Operations Manager informed Members of his health and safety concerns regarding the pond on Love Lane following a risk assessment. \nMembers were of the view that it serviced no purpose to the Council so should be filled in to make safe. \nRESOLVED to RECOMMEND TO FULL COUNCIL to increase the Love Lane allotment budget in order to infill the pond. Funds to be taken from general reserves. The Operations Manager will present a ballpark cost at the Full Council meeting. \n5. ROTARY CLUB EVENTS (Paper C) \nCommittee considered granting permission to the Rotary club for the use of Richmond Park and Levellings for forthcoming events. \nThe Rotary Club of Gainsborough are planning 2 charitable events in 2021. The aim is to raise money and donate to specific local needs and causes. \nLast Night of the Proms at Richmond Park\, 11 September 2021\, 7pm – 11pm\, estimated audience 100-150 \nUsing a large Cinema screen and sound system to Live stream the events at the Royal Albert Hall and Proms in the Park (Hyde Park)\, selling food\, drinks and alcohol \nHalloween and Music Fest at Levellings\, 30 October 2021\, 12:00pm to 9;00pm\, estimated audience 300 throughout the day and evening \nLarge Stage made from a Bradshaw’s lorry\, Sound system 10-15 live local bands\, food stalls\, drinks and alcohol\, charity stalls and handicraft stalls \nMembers were advised that the Rotary club would provide their own insurance\, security\, alcohol licence\, portaloos\, generators and cleaning staff. \nSome Members initially raised concerns regarding the sale of alcohol at the events. \nRESOLVED to give permission to the Rotary Club of Gainsborough to hold Last Night of the Proms at Richmond Park on 11 September 2021 and Halloween and Music Fest at Levellings on 30 October 2021. \n6. CEMETERY POLICIES (Papers D & E) \nCommittee considered approval of the amendments to the Memorial Safety Policy and Guidance Notes on Practices and Regulations. \nRESOLVED to adopt the amended Memorial Safety Policy and Guidance Notes on Practices and Regulations. \n7. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next eight items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nNote: 2 Members of the public and Councillor O’Connor left the meeting. \n8. GENERAL CEMETERY WATER LEAK (Paper F) \nCommittee considered a quotation received to locate a water leak following a report from Anglian Water. The Deputy Clerk advised there was £2\,087 in ear marked reserves for cemetery drainage and water. \nRESOLVED to accept the quotation from Croft Drainage to investigate water leak and report back. \n9. RICHMOND PARK GREENHOUSE (Paper G) \nCommittee considered an email received from the Neighbourhood Policing Team. \nRESOLVED to ask the police to issue anti-social behaviour warning letters to the identified individuals for the vandalism on the greenhouse at Richmond Park. \nNote: Councillors Craig\, Dannatt and Lambie voted against the above resolution. \n10. BUS SHELTERS (Paper H) \nCommittee considered adoption of a new bus shelter on Beaumont Street. \nRESOLVED that the Town Council will adopt a newly erected bus shelter on Beaumont Street funded by LCC. \nNote: Councillor Dannatt voted against the above resolution. \nNote: Councillor Craig abstained from voting on the above resolution. \n11. CHRISTMAS LIGHTS SCHEME (Paper I) \nDue to the complexity of the quotations received it was suggested the issue be deferred until the next meeting in order for a more detailed report and comparisons of the displays the produced. \n 12. SHOWFIELD ALLOTMENT WALL (Paper J) \nCommittee considered report relating to showfield allotment wall. \nThe Operations Manager was requested to obtain quotes for the work identified in paragraph 4.5 of the original wall survey. \nRESOLVED to RECOMMEND TO FULL COUNCIL to increase the Showfield Allotment Wall budget by £6\,000 from general reserves. \n13. LINE MARKER (Paper K) \nCommittee considered approval of the purchase of a new line marker. \nMembers noted the current budget for new grounds equipment was £2\,900. \nRESOLVED to approve purchase of line marker as per paper. \n14. MARSHALLS BOILER REPAIRS (Paper L) \nCommittee considered a quotation to repair / service the boiler\, water heater and solar system. \nMembers were advised that Council currently has £5\,000 in ear marked reserves for electrics\, boiler and solar system maintenance. \nMembers were concerned about the ongoing maintenance and repair costs for the boiler. \nThe Operations Manager advised that the former Clerk had previously spoken with WLDC about replacing the heating system with something more relevant. \nRESOLVED to ask the Acting Town Clerk to enter into dialogue with WLDC about replacing the boiler. \n15. GENERAL CEMETERY EXTENSION (Paper M) \nCommittee considered a preference for the access to the proposed Cemetery extension in order for CDS can submit to planning. \nRESOLVED that the Operations Manager will obtain further information and get a comparative quote for the ground works. \nThe Committee requested a site visit. \n 15. RICHMOND PARK PLAY EQUIPMENT (Paper N) \nCommittee considered the quotation for repairs to HAGS equipment. \nMembers were advised that HAGS had been requested to just inspect and quote for the HAGS equipment but have inspected and quoted for all equipment at Richmond Park. \nRESOLVED to defer the matter until the RoSPA inspection report have been received. \n  \nThe meeting closed at 8.59pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee-11-08-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210714T190000
DTEND;TZID=Europe/London:20210714T210000
DTSTAMP:20210825T131712Z
CREATED:20210709T120820Z
LAST-MODIFIED:20210825T131712Z
UID:26942-1626289200-1626296400@gainsborough-tc.gov.uk
SUMMARY:Property & Services Committee 14.07.2021
DESCRIPTION:AGENDA - Property and Services Committee - Wednesday 14 July 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Property and Services Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 14 July 2021 at 7.00pm \nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor James Ward \nIn Attendance:                        \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \n1. APOLOGIES FOR ABSENCE \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 9 June 2021 \n  RESOLVED that the minutes of the Property and Services Committee held on Wednesday 9 June 2021 be confirmed and signed as a correct record. \n4. GAINSBOROUGH FRINDGE FESTIVAL 2022 \nCommittee received a presentation regarding proposal for a Gainsborough Fringe Festival in 2022. It was agreed for Members to be given their contact email in order to work with them. \n5. LEVELLINGS IMPROVEMENTS (Standing Item) (Papers B & C) \nCommittee received and considered the final report from Magda Read Associates. \n Gainsborough Uphills MUGA Group Ltd provided some advice for the future when looking at a potential MUGA on the site. \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nCommittee considered and noted the quotation received for footpath repairs to Levellings. \nIt was agreed that the Committee would have a site visit in the future. \n 6. ALLOTMENTS ISSUES (Paper D) \n Committee NOTED the update in relation to Town Council managed allotments. \nNote: Councillor Plastow declared a personal interest as he knew a plot holder that put their name forward to be a secretary. \nRESOLVED that: – \n\nLetters be sent to plot holders that wont comply with the new Tenancy Agreement in March 2022 and advise they have until March 2022 to comply.\nQuotes for civil works be sought to provide water provision for Love Lane\, North Warren Road and Showfield allotment sites.\nSecretary applications be approved\, Councillors Key and Dannatt will attend Foxby Hill and Showfield allotment sites for the ballot voting.\nThat the new Tenancy Agreement wording be amended the read – Schedule 1\, 11.4. Firearms\, ranged weapons\, or handheld weapons are NOT to be used on any Allotment Site\, and 9.1.7 to be removed and the Council will manage a waiting list for each site\, the waiting list will always put the following people first: Gainsborough residents before non-residents; People who do not already have an allotment before those who have; Individuals before organisations and community groups (who may be offered a letting agreement slightly different to those for individuals).\n\nNote: Councillor Panter left the meeting at 8.42pm \n7. RICHMOND HOUSE & PARK (Paper E) \nCommittee noted the report and considered quotations received for a Condition Survey of Richmond House and outbuildings. \nRESOLVED to accept the quotation from Henry Taylor Building Surveyors Ltd of £5\,520 to carry out a condition survey of Richmond House and outbuildings. \n8. CHRISTMAS LIGHTS SCHEME (Paper F) \nRESOLVED under Standing Order 3z to extend the meeting passed 2 hours. \nCommittee considered the quotations received for a new Christmas lighting scheme. \nRESOLVED to defer the item and ask companies to work with a budget of £20\,000 and request that the zig zag lights on Market Street\, the canopy on Silver Street and a projector in the Market Place be incorporated in the quote. \n9. ROUNDABOUTS (Paper G) \n Committee noted the report regarding Council maintained roundabouts and further details will follow once further communication has been received from LCC. \n10. BUS SHELTERS (Paper H) \nCommittee noted the report and consider adoption of a bus shelter on Beaumont Street. \nRESOLVED to defer further discussion on the adoption of a bus shelter on Beaumont Street until members have been provided with a picture of the shelter\, and ask Marshalls Yard if they would contribute to the bus shelter by way of cleaning. \nNote: Councillor Ward voted against the above resolution. \nThe meeting closed at 9.37pm \n  \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-14-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210609T190000
DTEND;TZID=Europe/London:20210609T210000
DTSTAMP:20210923T122502Z
CREATED:20210604T084531Z
LAST-MODIFIED:20210923T122502Z
UID:26853-1623265200-1623272400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - 09.06.2021
DESCRIPTION:Agenda - Property & Services Committee - Wednesday 9 June 2021 (without Paper C) - public\n  \nAgenda & meeting papers can be accessed in the PDF pack above \nMINUTES of a Meeting of the Property and Services Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 9 June 2021 at 7.00pm \nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor James Ward \nIn Attendance:                       \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \n Also Present:                        One Member of the public \n1. APOLOGIES FOR ABSENCE \nNone received. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. ELECTION OF THE VICE-CHAIRMAN \n Nominations were received for Councillors Lambie and Plastow. \n RESOLVED that Councillor Plastow be Vice-Chairman for the Property and Services Committee for 2021/22. \n 4. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Property and Services Committee held on Wednesday 5 May 2021 \n  RESOLVED that the minutes of the Property and Services Committee held on Wednesday 5 May 2021 be confirmed and signed as a correct record. \nNote: Councillors Boles\, Lambie\, Panter and Ward abstained from voting on the above resolution. \n5. MINUTES OF WORKING GROUPS / SUB-COMMITTES SUBSUMED BY THE PROPERTY AND SERVICES COMMITTEE (Paper B) \nRESOLVED that the following minutes be confirmed and signed as a correct record. \nAllotments Sub-Committee – Wednesday 28 April 2021 \nArmed Forces\, Remembrance Sunday & War Memorial WG – Thursday 24 September 2020 \nArmed Forces\, Remembrance Sunday & War Memorial WG – Thursday 15 October 2020 \nLevellings Working Group – Friday 19 March 2021 \n6. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper C) \nMembers NOTED and considered the final report from Magda Read Associates. \nCouncillor Craig is progressing with the FCC grant application which will be submitted on 16 June\, the initial phase is for garden & landscaping and replacement equipment. \nSome concerns were raised regarding the trees on the south end of the park and the proposed planting schemes on the east and west sides of the park. \nIt was suggested that Members thoroughly read the report and bring any questions / concerns to the next meeting. \nIt was requested that a representative from the Uphill MUGA group be invited to the next meeting as they are keen to get involved with the project. \n7. ALLOTMENTS ISSUES (Paper D) \n Committee NOTED the update in relation to Town Council managed allotments. \nRESOLVED that: – \n1) Secretaries / former secretaries agreement on commissioned based rent collection will be honoured for 2021/22 for Love Lane\, North Warren Road\, Showfield & Spital Hill\, as below\, for rents they collected; \n\nA lump sum payment of £30 per annum. This amount to be deducted by the plot secretary prior to paying in the rent monies to the Council.\nThe right to hold one garden plot rent free.\nCommission of 10% on the total rent collected which equals Total rent debit\, less free and vacant plots. The 10% commission is to be deducted by the plot secretary prior to paying in the rent monies to the Council.\n\n2) The Operation Manager to obtain costs to reinstate a mains water supply to North Warren Road site\, and for installation on Love Lane and Showfield; \n3) A decision on whether to reinstate the North Warren Road fence be deferred until the insurance claim is complete; \n4) The secretary election procedures be approved following minor amendments; \n5) The response from the National Allotment Society regarding issues raised at the last Allotments Sub-Committee meeting be noted\, Members to look at amending the wording of Schedule 1\, 11.4; \n6) Non resident tenants will not be given notice to vacate their plot once the new tenancy agreement comes into force\, Members to look at amending the wording of 9.1.7 of the new tenancy agreement; \n7) Members agree to receiving a plot breaches report following site inspections. \n8. RICHMOND PARK DAMAGE (Paper E) \nRESOLVED to note the report. \nCouncillor Boles advised that he had requested a site meeting with Grant White of WLDC regarding the monitoring of the CCTV. \n 9. CORONAVIRUS RECOVERY GRANT (Paper F) \nNote: Councillor Craig declared a non-pecuniary interest as a lady involve in the group is a volunteer for him and he helped get the charity established. \nCommittee considered the application received. \nRESOLVED to award the ‘Be The Difference’ Charity a £500 coronavirus recovery grant. \nNote: Councillor Plastow voted against the above resolution. \nNote: Councillors Boles\, Lambie and Craig abstained from voting on the above resolution. \n10. PHASE 1 – CEMETERY EXTENSION B (Paper G) \nMembers considered approving expenditure in relation to phase 1 of the cemetery extension B plans. \nRESOLVED to approve the expenditure of £2\,291 for phase 1 which consists of: \nPre-planning application advice\, Archaeological Pre-planning application advice\, Site Location Plan\, Utilities Plan\, Topographical Survey. \nNote: The member of the public left the meeting. \n11. RED DIESEL (Paper H) \nMembers considered supply of red diesel once WLDC relocate to Caenby Corner. \n The Operations Manager advised Members that due to current anti-social behaviour on Richmond Park he would have issues with the health and safety aspect of storing red diesel on the park. He advised that the High Street Garage in Corringham still supply red diesel where the Council have purchased previously. \n RESOLVED to purchase red diesel from High Street Garage in Corringham once WLDC relocate their supply. \nRESOLVED under Standing Order 3z to extend the meeting passed 2 hours. \n12. UTILITY VEHICLE (UTV) (Paper I) \n Members considered the purchase of a new UTV. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £5\,500 be taken from general reserves\, but a part exchange with the current Kawasaki Mule be negotiated. \n 13. TRINITY STREE ELECTRICITY METERS \nCommittee considered disconnecting both supplies formally used for Christmas lights at a cost of £241.64 per meter. \nRESOLVED to approve the disconnection of both electricity supplies on Trinity Street formally used for Christmas lights at a cost of £241.64 per meter. \n 14. BUS SHELTERS (Paper J) \nCommittee noted the update regarding funding for bus shelter upgrades within the town. \n15. RESOLVED to RECOMMEND TO PROPERTY AND SERVICES COMMITTEE to adopt the disused phone box on the Junction of Gordon Street & Stafford Street to be used as a community asset for display of notices\, arts and flowers etc \n It was noted that community groups within the town are already carrying out similar projects. \n RESOLVED not to adopt the disused phone box on the Junction of Gordon Street & Stafford Street to be used as a community asset for display of notices\, arts and flowers etc\, but Cllrs Craig and Dannatt will work with Community Groups to try and protect the disused phone box from removal. \n16. RESOLVED to ask the Property and Services Committee for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth.” \n RESOLVED to note the request from the Panning Committee for details on the replacement of any trees removed\, the location and number of replacement trees and how they will be managed to ensure growth across the Town Council sites\, but Members referred the Committee to Paper C for the details of the potential removal and planting for the Levellings site. \nThe meeting closed at 9.25pm
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-09-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210505T190000
DTEND;TZID=Europe/London:20210505T210000
DTSTAMP:20210616T112227Z
CREATED:20210429T133542Z
LAST-MODIFIED:20210616T112227Z
UID:26794-1620241200-1620248400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee Meeting 05.05.2021
DESCRIPTION:REMOTE Property & Services - Wednesday 5 May 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/lgdDd-Zq00Y \nMINUTES of a REMOTE Meeting of the Property and Services Committee held on Wednesday 5 May 2021 at 7.00pm\nPresent: \nCouncillor Paul Key (Chairman) \nCouncillor Liz Clews \nCouncillor Richard Craig – ex officio \nCouncillor Dennis Dannatt \nCouncillor James Plastow \nCouncillor Baptiste Velan \nIn Attendance:                        \nRachel Allbones                     Deputy Clerk / RFO \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \n 1. APOLOGIES FOR ABSENCE \nCouncillor Matt Boles – ex officio \nCouncillor Chris Lambie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None received. \n 3. MINUTES OF THE PREVOUS MEETING (Paper A) \nMinutes of the meeting of Community Services Committee held on Tuesday 9 March 2021 \nRESOLVED that the minutes of the Community Services Committee held on Tuesday 9 March 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig and Plastow abstained from voting on the above resolution. \n4. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper B) \nMembers NOTED the minutes of the Levellings Working Group held on 19 March 2021. \nCouncillor Craig provided an update Members that the final MRA report would submitted in the next week. Councillor Craig is currently writing the FCC grant application which will need to be submitted by 1st June\, the initial phase is for garden & landscaping and replacement equipment. \n5. NATIONAL ALLOTMENT SOCIETY  \nRegional Representative of the National Allotment Society was not in attendance. \n6. GAINSBOROUGH TRINITY FOUNDATION \nDamon Parkinson the Head of Operations at Gainsborough Trinity Foundation was unable to attend the meeting. \n7. T2 GROUNDWATER RISK ASSESSMENT (Paper C) \nCommittee NOTED the update about the T2 Groundwater Risk Assessment on the proposed cemetery extension. \n8. ALLOTMENTS MATTERS TO NOTE (Paper D) \nCommittee NOTED the update in relation to Town Council managed allotments. \nNote: Councillor Dobbie joined the meeting at 7.20pm. \n9. TOWN CENTRE BUNTING (Paper E) \nMembers considered a proposal for the installation of bunting in the Town Centre. \nRESOLVED to approve the £540 spend on the installation of the bunting in the Town Centre and chose the option of the ‘Big Thanks’ bunting. \n 10. TREE WORKS (Paper F) \nCommittee considered approval of tree works at the General Cemetery. \n11. EXCLUSION OF THE PRESS AND PUBLIC \nDue to their confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next three items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n10. TREE WORKS (Paper F) \nRESOLVED to approve the question received from B&B Tree Specialist of £2\,400 +VAT  to carry out the following: – \nT1 – Large Poplar tree\, overhanging neighbouring factory building and grave stones\, dismantle to ground level. Clearing all arisings. \nT2 – Large decaying Beech tree\, over graves and embankment\, dismantle to ground level. Chip the brash to rough ground and clear the timber. \n12. FOXBY HILL ALLOTMENT GARDEN SITE (Paper G) \n Committee NOTED and consider issues relating to the Foxby Hill Allotment Garden Site. \nRESOLVED to note the contents of the report and to take the following action in relation to the Site Secretary position: \ni. Admin support officer to draw up a process of the logistics of holding and election \nii. Committee to approve the process at the next meeting \niii. Hold an election \n13. LOVE LANE ALLOTMENT GARDEN (Paper H) \nCommittee NOTED a report about a potential breach of the Allotment Terms and Conditions on Love Lane allotments and what action to take. \nCouncillor Key questioned if the Council had a disciplinary and enforcement policy for the site secretaries? \nRESOLVED to extend the meeting past 2 hours. \nCommittee RESOLVED to accept the recommendation made by the National Allotment Society’s Legal Assistant\, that: \ni. A 1st strike warning be issued to the Site Secretary in relation to the fire as set out in the Terms and Conditions for existing plot holders. \nii. The Site Secretary be stripped of his office following this latest incident. \niii. The Town Council hold an election to find a replacement. \nNote: Councillor Key voted against the above resolution. \nNote: Councillor Craig abstained from voting on the above resolution. \nThe meeting closed at 9.04pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-meeting-05-05-2021/
LOCATION:Virtual
CATEGORIES:Property & Services Committee
END:VEVENT
END:VCALENDAR