BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20200329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20201025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20240116T190000 DTEND;TZID=Europe/London:20240116T210000 DTSTAMP:20240215T102050Z CREATED:20230706T080031Z LAST-MODIFIED:20240215T102050Z UID:29900-1705431600-1705438800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [163.07 KB] \n2024-01-16 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 16 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/133  Apologies for Absence\nTo note apologies for absence. \nPS24/134  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/135  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/136  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/137  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/138  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 12 December 2023 (pages 4 to 9) \nPS24/139  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 January 2024.\nPaper B (pages 10 to 19) \nPS24/140  Allotment Tenancy Agreement Review\nTo review and adopt the Allotment Tenancy Agreement.\nPaper C (pages 20 to 32) \nPS24/141  Love Lane Allotment Pond\nTo consider quotations for Hydrographical and Ecological surveys and pond management plan for the Love Lane pond.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 33 to 36) \nPS24/142  General Cemetery Chapel Condition Survey\nTo consider condition survey report received and determine next steps.\nPaper E (pages 37 to 90\, for hard copy see December agenda pack) \nPS24/143  Sandfield Lane North Play Area\nTo note update following resolution PS24/107.\nPaper F (pages 91 to 94) \nPS24/144  Levellings Dog Walk Footpath\nTo consider verbal update from the Operations Manager. \nPS24/145  Parish Agreement Grass Verge Cutting 2024 – 2025\nTo consider verbal update from the Operations Manager. \nPS24/146  Christmas Lights Festival 2024\nTo consider date for the Christmas Lights Festival 2024.\nPaper G (pages 95 to 96) \nPS24/147  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update\nRichmond House Fire Risk Assessment review\n\nPS24/148  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 February 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nTuesday\, 09 January 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231212T190000 DTEND;TZID=Europe/London:20231212T210000 DTSTAMP:20240119T144840Z CREATED:20230706T075921Z LAST-MODIFIED:20240119T144840Z UID:29899-1702407600-1702414800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [173.11 KB] \n2023-12-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 December 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/114  Apologies for Absence\nTo note apologies for absence. \nPS24/115  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/116  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/117  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/118  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/119  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 November 2023 (pages 5 to 10) \nPS24/120  Matters Arising Schedule\nTo note current position of previously agreed actions as at 7 December 2023.\nPaper B (pages 11 to 20) \nPS24/121  Allotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policy & Tenancy Agreement Review \n\nAllotment Tenancy Agreement\nKeeping Animals of Allotment Policy\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nAllotment Garden Application form\nAnimal & Animal Housing Application form\nPigeon & Pigeon Loft Application form\nTemporary Structure / Shed Application form\nPond\, Fence\, Hedge\, Shrub and Bush or Tree Application Form\nEmergency Contact form\nChange of Contact form\n\nPaper C (pages 21 to 78) \nPS24/122  Love Lane Allotment Pond\nTo consider Asbestos Survey report and quotations for removal and determine next steps.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 79 to 107) \nPS24/123  Marshalls Sports Ground Bowls Sheds\nTo consider quotations received to remove green bowls shed and replace with fencing at Marshalls Sports Ground.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 108 to 110) \nPS24/124  Marshalls Sports Ground Main Pavilion Heating\nTo consider replacement of the building management system managed heating system and hot water system at Marshalls Pavilion.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 111 to 113) \nPS24/125  Richmond House Rear Entrance and Toilets\nTo consider quotation received to repair and redecorate the rear entrance and toilets at Richmond House.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 114 to 116) \nPS24/126  General Cemetery Chapel Condition Survey\nTo consider condition survey report received and determine next steps.\nPaper H (pages 117 to 170 \nPS24/127  Grave Digging Service Level Agreement (SLA)\n To consider approving the SLA for grave digging services.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 171 to 181) \nPS24/128  Sandfield Lane North Play Area\nTo note verbal update and consider any response received.\nExclusion of public and press recommended due to the confidential nature. \nPS24/129  Council Leased Vehicles and Revised Operations Team Working – Equipment\nTo consider whether to investigate revising the leased vehicles and the purchase of a compact tractor.\nPaper J (pages 182 to 186) \nPS24/130  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper K (pages 187 to 202)\n \nPS24/131  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nLevellings Dog Walk Footpath\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update – January\nRichmond House Fire Risk Assessment review\n\n\nPS24/132  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 16 January 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 07 December 2023 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231114T190000 DTEND;TZID=Europe/London:20231114T210000 DTSTAMP:20231214T113040Z CREATED:20230706T075805Z LAST-MODIFIED:20231214T113040Z UID:29898-1699988400-1699995600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [184.30 KB] \n2023-11-14 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Tim Davies\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/077  Apologies for Absence\nTo note apologies for absence. \nPS24/078  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/079  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/080  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/081  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/082  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 10 October 2023 (pages 5 to 8) \nPS24/083  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 November 2023.\nPaper B (pages 9 to 18) \nPS24/084  Allotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policy & Tenancy Agreement Review \n\nAllotment Tenancy Agreement\nKeeping Animals of Allotment Policy\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nAllotment Garden Application form\nAnimal & Animal Housing Application form\nPigeon & Pigeon Loft Application form\nTemporary Structure / Shed Application form\nPond\, Fence\, Hedge\, Shrub and Bush or Tree Application Form\nEmergency Contact form\nChange of Contact form\n\nPaper C (pages 19 to 64) \nPS24/085  Love Lane Allotment Pond\nTo consider report on the history and creation of the pond at Love Lane allotments.\nPaper D (pages 65 to 72) \nPS24/086  Love Lane Allotment Garden No. 54\nTo consider report on change of tenancy arrangements on allotment garden 54.\nExclusion of public and press recommended due to the confidential nature.\nPaper E (pages 73 to 87) \nPS24/087  General Cemetery Litter Bins\nTo consider quotations received to replace x10 litter bins in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 88 to 91) \nPS24/088  General Cemetery Chapel Condition Survey\nTo consider quotations received to carry out a condition survey of the chapel at the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 92 to 94) \nPS24/089  General Cemetery Waste Compound\nTo consider quotation received to undertake ground repair works of the waste compound at the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 95 to 101) \nPS24/090  Sandfield Lane North Play Area\nTo consider the Town Councils future in maintaining and inspecting Sandfield Lane North play area.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 102 to 130) \nPS24/091  Levellings Dog Walk Footpath\nTo receive correspondence from the Arboriculturist regarding the tree lining the dog walk. Referred from PS24/074.\nPaper J (pages 131 to 133) \nPS24/092  Marshalls Sports Ground Bowls Sheds\nTo consider quotations received to repair the roof of the brown bowls shed at Marshalls Sports Ground.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper K (pages 134 to 136) \nPS24/093  Citizen of the Year Award\nTo consider and approve who\, if any\, to award the Citizen of the Year 2023 to.\nExclusion of public and press recommended due to the confidential nature.\nPaper L (pages 137 to 144) \nPS24/094  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper M (pages 145 to 163)\n \nPS24/095  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nLove Lane Allotment Pond asbestos survey results\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update – December\nRichmond House Fire Risk Assessment review\n\nPS24/096  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 09 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231010T190000 DTEND;TZID=Europe/London:20231010T210000 DTSTAMP:20231116T120157Z CREATED:20230706T075034Z LAST-MODIFIED:20231116T120157Z UID:29897-1696964400-1696971600@gainsborough-tc.gov.uk SUMMARY:Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [182.90 KB] \n2023-10-10 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 10 October 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda No\nAgenda Item\n\n\n\n\nProcedural items\n\n\nPS24/077\nApologies for Absence\nTo note apologies for absence.\n\n\nPS24/078\nDeclarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\n\n\nPS24/079\nDispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\n\n\nPS24/080\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\n\n\nPS24/081\nMinutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A – Property and Services – Tuesday 12 September 2023\nPaper B – Property and Services – Tuesday 19 September 2023\n\n\nPS24/082\nMatters Arising Schedule\nSetting out current position of previously agreed actions as at 5 October 2023.\nPaper C\n\n\nAllotments\n\n\nPS24/083\nAllotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policies.\n·      Keeping Animals of Allotment Policy\n·      Keeping Hens / Chickens on Allotments Policy\n·      Keeping Rabbits on Allotments Policy\n·      Keeping Bees on Allotments Policy\n·      Keeping Pigeons on Allotments Policy\n·      Tenancy Breach Policy\n·      Waste Management Policy\nPaper D\n\n\nRichmond House & Park\n\n\nPS24/084\nRichmond House Lease\nTo consider lease agreement between WLDC and GTC dated 1 April 2009. This was requested to be put on the agenda from the Leader following the Strategy session.\nPaper E\n\n\nPS24/085\nRichmond House Windows\nTo consider quotations received for the repair and maintenance of 18 upstairs windows at Richmond House and approve the expenditure and chose a supplier.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F\n\n\nPlay Areas\n\n\nPS24/086\nLevellings Dog Walk Footpath / Trees\nTo receive verbal update.\n\n\nOther Services\n\n\nPS24/087\nFixed Electrical Testing\nTo consider quotations received for the Electrical Testing at Richmond House\, Marshalls\, Levellings and General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G\n\n\nOther\n\n\nPS24/088\nCitizen of the Year Award\nTo consider and approve criteria and proposals for Citizen of the Year Award 2023.\nPaper H\n\n\nPS24/089\nArmed Forces Day 2024\nTo consider email received from WLDC to see if GTC have intentions to hold an Armed Forces Day event in 2024.\nPaper I\n\n\nPS24/090\nMarket Place Uplighters\nTo consider request from WLDC to support the upgrade of the uplighters in the Market Place.\nPaper J\n\n\nPS24/091\n2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\n·         Grounds Maintenance\n·         Richmond House & Park\n·         Sports Grounds\n·         Cemetery\n·         Play Areas\n·         Allotments\n·         Public Realm\n·         Events\n·         Christmas Lights\n\n\nPS24/092\nItems for notification\nTo receive any items for notification to be included on a future agendas – for information only\n·         General Cemetery Chapel condition report quotes\n·         General Cemetery extension\n·         Richmond House conservatory replacement\n·         Play Area RoSPA Safety Inspection Reports\, remedial update – December\n·         Richmond House Fire Risk Assessment review\n·         Sandsfield Lane North play area\n\n\nPS24/093\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 14 November 2023 at 7.00pm URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230919T183000 DTEND;TZID=Europe/London:20230919T190000 DTSTAMP:20231011T100701Z CREATED:20230913T063139Z LAST-MODIFIED:20231011T100701Z UID:30076-1695148200-1695150000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [195.84 KB] \n2023-09-19 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an Extraordinary meeting of Property and Services  Committee which will be held on Tuesday 19 September 2023 commencing at 6.30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/069\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/070\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/071\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/072\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/073\nLove Lane Allotment Pond\nTo consider quotations received for an Ecological survey of the Love Lane allotment pond area.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper A\n \n\n\nPS24/074\nLevellings Footpath Resurfacing\nTo consider quotations received for the resurfacing of Levellings Footpaths.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper B\n \n\n\nPS24/075 \n  \n \nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  Richmond House and Park discussion documentØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/076\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 10 October 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee-3/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230912T190000 DTEND;TZID=Europe/London:20230912T210000 DTSTAMP:20231011T112126Z CREATED:20230706T074951Z LAST-MODIFIED:20231011T112126Z UID:29896-1694545200-1694552400@gainsborough-tc.gov.uk SUMMARY:Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [211.34 KB] \n2023-09-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 12 September 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/051\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/052\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/053\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/054\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/055\nMinutes of the previous meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true record of the meeting.\nPaper A – Property and Services – Tuesday 18 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/056\nMatters Arising Schedule\nSetting out current position of previously agreed actions as at 7 September 2023.\nPaper B\n \n\n\nPS24/057\nAllotment Officer Report\nTo note the report from the Allotments Officer and the use of the delegated functions.\nPaper C\n \n\n\nPS24/058\nGrant Applications\nTo consider grant applications received.\n1) Connexions 4 Youth – £1\,000 Paper D\n2) Stepping Stone Theatre for Mental Health – £450.00 Paper ETo note that the following Community Grant funds are available:\n·         £4\,840 in earmarked reserves\n·         £1\,000 remaining from the 2023/2024 budgethttps://gainsborough-tc.gov.uk/policy/community-grants-policy/\n \n\n\nPS24/059\nChristmas Lights Festival\nTo note and agree the proposals for the 2023 Christmas Lights Festival from WLDC.\nPaper F\n \n\n\nPS24/060\nRemembrance Sunday\nTo note the action timeline and progress made so far for Remembrance Sunday.\nPaper G\n \n\n\nPS24/061\nPlay Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting from these.\nPaper H\n \n\n\nPS24/062\nAisby Walk Skate Park\nTo consider quotation received for repair to Aisby Walk skate park.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper I\n \n\n\nPS24/063\nRichmond Park Footpaths\nTo consider appointing a contractor for Richmond Park footpaths’ repairs.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper J\n \n\n\nPS24/064\nRichmond Park Climbing Wall & Compound Security Fence\nTo note verbal report from the Operations Manager following item PS24/048 of 18 July 2023.\n \n\n\nPS24/065\nGeneral Cemetery Waste Compound\nTo consider authorising expenditure for brushwood and leave pile removal.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper K\n \n\n\nPS24/066\nLevellings Footpath Resurfacing\nTo consider report from the Operations Manager following tripping incident on the dog walk and consider quotations received.\nPaper L on the evening\n\n \n\n\nPS24/067 \n  \n \nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  Richmond House and Park discussion documentØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/068\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 10 October 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230718T183000 DTEND;TZID=Europe/London:20230718T190000 DTSTAMP:20230922T112826Z CREATED:20230711T125605Z LAST-MODIFIED:20230922T112826Z UID:29944-1689705000-1689706800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [195.72 KB] \n2023-07-18 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an exxtraordinary meeting of Property and Services  Committee which will be held on Tuesday 18 July 2023 commencing at 6.30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/042\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/043\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/044\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/045\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/046\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Committee\, Tuesday 11 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/047\nWeed and detritus removal equipment\nTo consider report from the Operations Manager seeking approval for the purchase of pedestrian weed and detritus removal equipment.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper B\n \n\n\nPS24/048\nClimbing wall & security fence\nTo consider report from the Operations Manager for the installation Climbing wall & Security Fence at Richmond Park.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper C\n \n\n\nPS24/049\nItems for notification\nTo receive any items for notification to be included on a future agendas – for information only\nØ  General Cemetery Chapel condition report quotes\nØ  General Cemetery extension\nØ  Richmond House conservatory replacement\nØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/050\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 12 September 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230711T190000 DTEND;TZID=Europe/London:20230711T210000 DTSTAMP:20230719T081625Z CREATED:20230518T063608Z LAST-MODIFIED:20230719T081625Z UID:29742-1689102000-1689109200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [224.42 KB] \n2023-07-11 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 11 July 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/026\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/027\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/028\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/029\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/030\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services – Tuesday 13 June 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/031\nGrant Applications\nTo consider grant applications received.\n1) Connexions 4 Youth – £1\,000 Paper B\n2) North Notts and Lincs Community Rail Partnership – £1\,000 Paper CTo note that the following Community Grant funds are available:\n·         £4\,840 in earmarked reserves\n·         £1\,000 remaining from the 2023/2024 budget\nhttps://gainsborough-tc.gov.uk/policy/community-grants-policy/\n \n\n\nPS24/032\nLaybo Fest 2024\nTo consider a booking request for Marshalls Sports Ground for 24 – 27 May 2024 and decide on an appropriate fee to be levied.\nPaper D\n \n\n\nPS24/033\nChristmas Lights switch on\nTo note verbal report from the Deputy Clerk.\n \n\n\nPS24/034\nGrave Digging\nTo consider a verbal report from the Operations Manager on burial processes and administration.\n \n\n\nPS24/035\nLove Lane Pond\nTo consider a verbal report from the Operations Manager regarding the retrospective planning application.\n \n\n\nPS24/036\nAllotment rent\nTo note and agree to the rent increase from Thonock and Somerby Estates for Middlefield Lane and Love Lane Allotments\nPaper E\n \n\n\nPS24/037\nAllotment Officer Report\nTo receive report from the Allotment Officer and decide on any action to be taken.\nExclusion of Public and press recommended.\nPaper F\n \n\n\nPS24/038\nRichmond Park Footpaths\nTo consider appointing a contractor for Richmond Park footpaths’ repairs.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper G\n \n\n\nPS24/039\nZero Turn Mower\nTo consider report from the Operations Manager seeking approval for the purchase of a replacement zero turn stand up grass cutting mower\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper H\n \n\n\nPS24/040\nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/041\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 12 September 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-11/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230613T190000 DTEND;TZID=Europe/London:20230613T210000 DTSTAMP:20230712T122106Z CREATED:20230518T063511Z LAST-MODIFIED:20230712T122106Z UID:29741-1686682800-1686690000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [208.12 KB] \n2023-06-13 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 13 June 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \n\nTown Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow\, Cllr J Ward\, Cllr H Warriner \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS24/010\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/011\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nPS24/012\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/013\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/014\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/015\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services – Tuesday 23 May 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/016\nGreener Gainsborough\nTo receive a presentation from John Lydon regarding an introductory of Greener Gainsborough\, Gainsborough Men Shed and his charity. How GG\, GMS and his charity can interlink with GTC and the AO\, for example\, community gardens for mental health and wellbeing\, accessible plots for people with physical disabilities and sensory gardens.\n \n\n\nPS24/017\nLove Lane Allotment pond consultation\nTo note the Love Lane allotment pond consultation results and consider recommendations contained in the report.\nPaper B\n \n\n\nPS24/018\nAllotment Officers Report\nTo note the report from the Allotments Officer and the use of the delegated functions.\nPaper C\n \n\n\nPS24/019\nGrave Digging\nTo consider a verbal report from the Operations Manager on burial processes and administration.\n \n\n\nPS24/020\nGrant Applications\nTo consider grant applications received.\n1) Connexions 4 Youth – £1\,000 Paper D\n2) North Notts and Lincs Community Rail Partnership – £1\,000 Paper E\n3) 2nd Gainsborough Guides – £1\,000 Paper F\n4) Salvation Army – £ Paper G (to follow)To note that the following Community Grant funds are available:\n·         £4\,840 in earmarked reserves\n·         £2\,000 remaining from the 2023/2024 budget\nhttps://gainsborough-tc.gov.uk/policy/community-grants-policy/\n \n\n\nPS24/021\nChildrens Cricket Sessions\nTo consider request from Gainsborough Cricket Club to use the cricket field free of charge.\nPaper H\n \n\n\nPS24/022\nLevellings Park Redevelopment – Self Closing Gates\nTo consider approving additional spend for new / refurbishment of self-closing play area gates.\nPaper I\nReferred from FC24/041\n \n\n\nPS24/023\nGrass Cutting Equipment\nTo consider report from the Operations Manager seeking approval for the purchase of towed grass cutting equipment.\nPaper J\nReferred from FC24/042\n \n\n\nPS24/024\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS24/025\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for 11 July 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-10/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230523T180000 DTEND;TZID=Europe/London:20230523T190000 DTSTAMP:20230616T112501Z CREATED:20230518T063344Z LAST-MODIFIED:20230616T112501Z UID:29740-1684864800-1684868400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [189.77 KB] \n2023-05-23 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 23 May 2023 commencing at 6.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nBelina Boyer\nTown Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow\, Cllr J Ward\, x2 VACANCIES \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS24/001\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/002\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nPS24/003\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\nLocalism Act 2011\, s31. \n\n\nPS24/004\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/005\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/006\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 11 April 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/007\nCemetery Issue\nTo consider Officer report on cemetery issue and approve works and contractor quote.\nExclusion of public and press recommended due to the personal nature. \nPaper B\n \n\n\nPS24/008\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS24/009\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for 13 June 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-9/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230411T190000 DTEND;TZID=Europe/London:20230411T210000 DTSTAMP:20230602T122107Z CREATED:20221212T120733Z LAST-MODIFIED:20230602T122107Z UID:28631-1681239600-1681246800@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [200.81 KB] \n2023-04-11 Public Papers - PSAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 11th April 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/210\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/211\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/212\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/213\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/214\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 14 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/215\nHickman Bacon Memorial Park (The Levellings) development.\nTo note a verbal report on the progression of the scheme.\n \n\n\nPS23/216\nTo note  a verbal update from the Coronation Working Group.\n \n\n\nPS23/217\nTo note the to arborist’s report and recommendations and consider any action to be taken resulting from this.\nPaper B \nLocalism Act 2011\, s 1-8.\n\n\nPS23/218\nTo receive a presentation on Christmas lights.\n \n\n\nPS23/219\nTo note a verbal update on the allotment consultation and consider results if available.\n \n\n\nPS23/220\nTo note a verbal report on North Warren Allotments and consider any necessary action.\n \n\n\nPS23/221\nTo consider appointing a contractor for Cemetery footpaths’ repairs.\nPaper C\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nLocalism Act 2011\, s 1-8.\n\n\nPS23/222\nTo consider approving the expenditure for the repair to Richmond House roofing.\nPaper D\nExclusion of public and press recommended due to time sensitive commercial sensitivity\nLocalism Act 2011\, s 1-8.\n\n\nPS23/223\nTo consider a report on burial processes and administration and consider approving the recommendations therein\nPaper E\nExclusion of public and press recommended due to time sensitive commercial sensitivity\nLocalism Act 2011\, s 1-8.\n\n\nPS23/224\nTo consider permitting the use of Gainsborough Town Council open spaces for free family events.\nPaper F\n \n\n\nPS23/225\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/226\nTo note the date and time of the next Property and Services committee scheduled ?? June/July 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230314T190000 DTEND;TZID=Europe/London:20230314T210000 DTSTAMP:20230412T124509Z CREATED:20221212T120236Z LAST-MODIFIED:20230412T124509Z UID:28626-1678820400-1678827600@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [315.40 KB] \n2023-03-14 Public Papers \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 14th March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n \n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/187\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/188\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/189\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/190\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/191\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday\, 01 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/192\nHickman Bacon Memorial Park (The Levellings) development. \nTo note a verbal report on the progression of the scheme.\n \n\n\nPS23/193\nTo note minor changes to legal paperwork as approved by the council’s solicitor\, authorise the clerk to sign said paperwork and note correspondence received from the council’s solicitor. \nExclusion of public and press recommended due to ongoing legal process. \nPaper B\n \n\n\nPS23/194\nTo consider an application by the Gainsborough Rotary Club to use Marshall’s Playing Fields for a Rotary Fireworks Event and determine the fee to be charged. \nPaper C\n \n\n\nPS23/195\nTo consider a request to move rugby to Marshalls Sports ground. \nPaper D\n \n\n\nPS23/196\nTo consider authorising the council’s architect to prepare large scale\, fully dimensioned and annotated plans and submit forms for Building Regulations Approval and any other action to move this project on. \nPaper E\n \n\n\nPS23/197\nTo consider authorising the removal of the aviary and disposing of it with permission of WLDC. \nPaper F\n \n\n\nPS23/198\nTo consider the proposals of the Coronation Working Group for approval. \nPaper G – to follow\n \n\n\nPS23/199\nTo receive a verbal update on allotments and consider an amendment to appendix 1 delegating additional functions to officers. \nPaper H – \n \n\n\nPS23/200\nTo consider an application to keep chickens at Love Lane allotment. \nPaper I \nExclusion of public and press recommended to protect personal data. \n \n \n\n\nPS23/201\nTo consider a request to retain a standpipe and grant retrospective permission. \nPaper J \nExclusion of public and press recommended to protect personal data.\n \n\n\nPS23/202\nTo consider complaints regarding trees in the general cemetery with regards to arborist’s report and recommendations. \nPaper K \n \n \n\n\nPS23/203\nTo consider action to be taken to on General Cemetery Chapel and authorise relevant expenditure. \nPaper L \nExclusion of public and press recommended due to time sensitive commercial sensitivity.\n \n\n\nPS23/204\nTo consider a grant request from 1st Gainsborough Cup Scouts for £1\,000.. \nPaper M\n \n\n\nPS23/205\nTo consider authorising expenditure for brushwood and leave pile removal. \nPaper N \n \n \n\n\nPS23/206\nTo note a complaint regarding speeding cars on Cox’s Hill and Heapham Road and consider supporting the complaint and forwarding it to the highways Authority. \nPaper O \n \n \n\n\nPS23/207\nTo note a verbal report on Christmas lights by the Operations Manager.\n \n\n\nPS23/208\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/209\nTo note the date and time of the next Property and Services committee scheduled 14 March 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230301T183000 DTEND;TZID=Europe/London:20230301T190000 DTSTAMP:20230316T141721Z CREATED:20230216T121407Z LAST-MODIFIED:20230316T141721Z UID:29188-1677695400-1677697200@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [180.27 KB] \n2023-03-01 Public Papers as sent- PS \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nYou are invited to attend an additional meeting of Property and Services Committee which will be held on Wednesday 01 March 2023 commencing at 6.30pm in the function room\, Marshall’s Sports Ground\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/179\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/180\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/181\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/182\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/183\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 14 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/184\nTo consider and approve. the Love Lane allotments pond consultation question and methodology.\nExclusion of public and press recommended.\nPaper B\n \n\n\nPS23/185\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/186\nTo note the date and time of the next Property and Services committee scheduled 14 March 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-8/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230214T190000 DTEND;TZID=Europe/London:20230214T210000 DTSTAMP:20230309T135109Z CREATED:20221125T095702Z LAST-MODIFIED:20230309T135109Z UID:28437-1676401200-1676408400@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [204.72 KB] \nAGENDA - Property & Services Committee Tuesday 14th February 2023 Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 14th February 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\nAgenda no\nAgenda item title\nPower\n\n\n\n\nPS23/158\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/159\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/160\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/161\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/162\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 10 January 2023\nPaper B – Property and Services Wednesday 8 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/163\nHickman Bacon Memorial Park (The Levellings) development.\nTo note a verbal update on progress of the project.\n(Deferred from January’s meeting – PS23/155)\n \n\n\nPS23/164\nTo note the signing of the engrossment of the licence of alteration for the Hickman Bacon Memorial Park (The Levellings) development.\n(Deferred from January’s meeting – PS23/156)\n \n\n\nPS23/165\nTo consider the proposed changes to the allotment tenancy agreement to come into force 25 March 2023.\nPaper C\n \n\n\nPS23/166\nTo consider changes to election of allotment site secretaries process and frequency as laid out in Structures and Functions.\nPaper D\n \n\n\nPS23/167\nTo note a report on Love Lane Allotments Pond and confirm the action proposed therein.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E\n \n\n\nPS23/168\nTo consider assessment report of Christmas Lights (as stored at Richmond Park) by an electrician and consider accepting Marshalls Yard offer to store the lights on their premises.\nPaper F\n \n\n\nPS23/169\nTo consider negotiating changes to the Christmas lights scheme for the coming Christmas season. (PS23/096)\nPaper G\n \n\n\nPS23/170\nTo note an update report on Section 106 Agreement 138733 – Middlefield Lane  and consider approving the actions proposed therein.\nPaper H\n \n\n\nPS23/171\nTo consider the continuation of the current vehicle lease arrangements and if approved\, arrange for the budget to be amended accordingly.\nPaper I\n \n\n\nPS23/172\nTo consider waiving the interment fee in a cremated remains plot.\nPaper J\nExclusion of public and press recommended due personal and sensitive nature of this item.\n \n\n\nPS23/173\nTo consider authorising the expenditure for Richmond Park play area remedial works.\nPaper K\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\n \n\n\nPS23/174\nTo consider authorising the expenditure for sports ground aeration\, herbicides and goal mouth renovation works.\nPaper L\nExclusion of public and press recommended due to time sensitive commercial sensitivity\n \n\n\nPS23/175\nTo consider appointing a contractor for the 2023-24 grass cutting season.\nPaper M\n \n\n\nPS23/176\nTo note a Burial Authority discussion paper and consider any action required.\nPaper N\n \n\n\nPS23/177\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/178\nTo note the date and time of the next Property and Services committee scheduled 14 March 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-4/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230208T183000 DTEND;TZID=Europe/London:20230208T190000 DTSTAMP:20230215T150011Z CREATED:20230203T095410Z LAST-MODIFIED:20230215T150011Z UID:29118-1675881000-1675882800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [172.72 KB] \n2023-02-08 Summons and Agenda - PS- EX\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Wednesday 8th February 2023 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\nAgenda no\nAgenda item title\nPower\n\n\n\n\nPS23/159\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/160\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/161\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/162 \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/163\nTo receive and note the minute notes of the King Charles III Coronation Working Group.\nPaper A \n \n\n\nPS23/164\nTo consider approving the use of Marshal’s Sports Field to hold the event assessing and evaluating the requirements of regular users.\nVerbal Report\n \n\n\nPS23/165\nTo consider the budget proposal for the King Charles III Coronation Event as prepared by the Working Group and if approved\, authorise expenditure against the group’s budget in the current as well as the coming financial year.\nPaper B \n \n\n\nPS23/166\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/167\nTo note the date and time of the next Property and Services committee scheduled 14 February 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230110T190000 DTEND;TZID=Europe/London:20230110T210000 DTSTAMP:20230215T112713Z CREATED:20221125T093944Z LAST-MODIFIED:20230215T112713Z UID:28432-1673377200-1673384400@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.27 KB] \n2023-01-04 PS Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 10th January 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/141\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/142\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/143\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/144 \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/145\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 21 December 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/146\nTo note a verbal update on progress at allotments by the Operations Manager.\n \n\n\nPS23/147\nTo receive first estimates on the filling-in of the Love Lane Pond and consider any further action required. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \n(Deferred from December’s meeting – PS23/126) \nPaper B\nLocalism Act 2011\, ss 1-8\n\n\nPS23/148\nTo consider any action to be taken to reduce and limit the speed of vehicular traffic in the cemetery. \n(Deferred from December’s meeting – PS23/130) \nPaper C\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/149\nTo consider a motion by Cllr Key in three parts: \n1.    The Council has its Christmas Lights (as stored at Richmond Park) professionally checked and assessed and this committee authorise the necessary expenditure to do so in the current year. \n2.    The electrician produce a comprehensive report with the view to re-use the lights and estimate the cost and life span\, from this to come back to committee. \n3.    To accept the Marshalls Yard offer to store the lights on their premises \n(Deferred from December’s meeting – PS23/132) \nPaper D\n \n\n\nPS23/150\nTo note an officer report on scrap metal sales and consider allocating the income generated by this sale. \n(Deferred from December’s meeting – PS23/133) \nPaper E\n \n\n\nPS23/151\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take. \n(Deferred from December’s meeting – PS23/137) \nPaper F\n \n\n\nPS23/152\nTo consider quotations received for the repair and maintenance of 13 downstairs windows at Richmond House and approve the expenditure and chose a supplier. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper G\n \n\n\nPS23/153\nTo receive and consider for approval correspondence from the Council’s solicitor’s and authorise the clerk to sign the final paperwork once received. \nExclusion of public and press recommended due to legal privilege. \nPaper H\n \n\n\nPS23/154\nTo consider the purchase of a Parish Online software licence. \nPaper I\n \n\n\nPS23/155\nHickman Bacon Memorial Park (The Levellings) development. \nTo note a verbal update on progress of the project.\n \n\n\nPS23/156\nTo note the signing of the engrossment of the licence of alteration for the Hickman Bacon Memorial Park (The Levellings) development (PS23/125).\n \n\n\nPS23/157\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/158\nTo note the date and time of the next Property and Services committee scheduled 14 February 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-3/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221221T180000 DTEND;TZID=Europe/London:20221221T190000 DTSTAMP:20230111T095034Z CREATED:20221214T150752Z LAST-MODIFIED:20230111T095034Z UID:28858-1671645600-1671649200@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.05 KB] \n2022-12-21 Public Papers FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Wednesday 21st December 2023 commencing at 6pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n  \n\n \n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/120\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/121\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/122\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/123 \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/124\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 8 November 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/125\nTo consider  and approve  a draft licence of alteration for works at Levellings. \nExclusion of public and press recommended to protect legal privilege. \nPaper B\nLocalism Act 2011\, ss 1-8\n\n\nPS23/126\nTo receive first estimates on the filling-in of the Love Lane Pond and consider any further action required. \nExclusion of public and press recommended due to  time sensitive commercial sensitivity. \nPaper C\nLocalism Act 2011\, ss 1-8\n\n\nPS23/127\nTo consider a complaint from an allotment holder regarding vehicular access. \nExclusion of public and press recommended to protect privacy. \nPaper D\n \n\n\nPS23/128\nTo note an officer report on Foxby Hill allotment asbestos. \nPaper E\n \n\n\nPS23/129\nTo consider a memorial bench application. \nPaper F\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/130\nTo consider any action to be taken to reduce and limit the speed of vehicular traffic in the cemetery. \nVerbal report\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/131\nTo receive and note a verbal report of a meeting with Friends of the General Cemetery.\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/132\nTo consider a motion by Cllr Key in three parts: \n1.    The Council has its Christmas Lights (as stored at Richmond Park) professionally checked and assessed and this committee authorise the necessary expenditure to do so in the current year. \n2.    The electrician produce a comprehensive report with the view to re-use the lights and estimate the cost and life span\, from this to come back to committee. \nTo accept the Marshalls Yard offer to store the lights on their premises \nPaper G\n \n\n\nPS23/133\nTo note an officer report on scrap metal sales. \nPaper H\n \n\n\nPS23/134\nTo consider budget requirements for 2023/24. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n·         Grounds Maintenance \n·         Richmond House & Park \n·         Sports Grounds \n·         Cemetery \n·         Play Areas \n·         Allotments \n·         Public Realm \n·         Events \n·         Christmas Lights \nPaper I\n \n\n\nPS23/135\nTo consider application to the Community Grant from Benjamin Adlard School \nTo note that the following Community Grant funds are available: \n·         £6\,840 in earmarked reserves \n·         £500 remaining from the 2022/2023 budget \nPaper J\n \n\n\nPS23/136\nTo consider approval of tender documents for contract finder. \nPaper K\n \n\n\nPS23/137\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take. \nPaper L\n \n\n\nPS23/138\nTo note details concerning the Armed Forces Day Working Group and consider potential action to take. \nVerbal report.\n \n\n\nPS23/139\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/140\nTo note the date and time of the next Property and Services committee scheduled 10 January 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221213T190000 DTEND;TZID=Europe/London:20221213T210000 DTSTAMP:20230119T145454Z CREATED:20221115T094042Z LAST-MODIFIED:20230119T145454Z UID:28367-1670958000-1670965200@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Agenda & meeting papers can be accessed in the PDF pack above once available.  \n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [6.06 MB] \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 13th December 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nMeeting cancelled and rescheduled to Wednesday 21st December 2022. \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n \n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/120\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/121\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/122\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/123 \n  \n  \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/124\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 8 November 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/125\nTo consider  and approve  a draft licence of alteration for works at Levellings. \nExclusion of public and press recommended to protect legal priviledge. \nPaper B\n \n\n\nPS23/126\nTo receive first estimates on the filling-in of the Love Lane Pond and consider any further action required. \nExclusion of public and press recommended due to . time sensitive commercial sensitivity. \nPaper C\n \n\n\nPS23/127\nTo consider a complaint from an allotment holder regarding vehicular access. \nExclusion of public and press recommended to protect privacy. \nPaper D\n \n\n\nPS23/128\nTo note an officer report on Foxby Hill allotment asbestos. \nPaper E\n \n\n\nPS23/129\nTo consider a memorial bench application. \nPaper F\n \n\n\nPS23/130\nTo consider any action to be taken to reduce and limit the speed of vehicular traffic in the cemetery. \nPaper G\n \n\n\nPS23/131\nTo receive and note a verbal report of a meeting with Friends of the General Cemetery.\n \n\n\nPS23/132\nTo consider a motion by Cllr Key in three parts: \n1.    The Council has its Christmas Lights (as stored at Richmond Park) professionally checked and assessed and this committee authorise the necessary expenditure to do so in the current year. \n2.    The electrician produce a comprehensive report with the view to re-use the lights and estimate the cost and life span\, from this to come back to committee. \nTo accept the Marshalls Yard offer to store the lights on their premises \nPaper H\n \n\n\nPS23/133\nTo note an officer report on scrap metal sales. \nPaper I\n \n\n\nPS23/134\nTo consider budget requirements for 2023/24. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n·         Grounds Maintenance \n·         Richmond House & Park \n·         Sports Grounds \n·         Cemetery \n·         Play Areas \n·         Allotments \n·         Public Realm \n·         Events \n·         Christmas Lights \nPaper J\n \n\n\nPS23/135\nTo consider application to the Community Grant from Benjamin Adlard School \nTo note that the following Community Grant funds are available: \n·         £6\,840 in earmarked reserves \n·         £500 remaining from the 2022/2023 budget \nPaper K\n \n\n\nPS23/136\nTo consider approval of tender documents for contract finder. \nPaper L\n \n\n\nPS23/137\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take. \nPaper M\n \n\n\nPS23/138\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/139\nTo note the date and time of the next Property and Services committee scheduled 10 January 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221108T190000 DTEND;TZID=Europe/London:20221108T210000 DTSTAMP:20221222T111425Z CREATED:20221027T121806Z LAST-MODIFIED:20221222T111425Z UID:28306-1667934000-1667941200@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [196.83 KB] \n2022-11-08 Public Papers FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 8 November 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/104\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/105\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/106\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/107\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/108\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 11 October 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/109\nTo receive and note the Town Clerk’s report (for information only)\nPaper B\n \n\n\nAllotments\n\n\n\n\nPS23/110\nTo consider a garage application.\nPaper C\n \n\n\nPS23/111\nTo consider the asbestos report and consider what further action to take at the various allotment sites.\nPaper D\n \n\n\nCemeteries\n\n\n\n\nPS23/112\nTo consider installing Commonwealth War Graves Commission signage at both cemeteries.\nPaper E\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + 15(1)\n\n\nPS23/113\nTo note communication received from Friends of Gainsborough Cemeteries.\nPaper F\n \n\n\nParks\n\n\n\n\nPS23/114\nTo consider vehicular gate access to Levellings. (Cllr Key) parking.\nPaper G\nLocalism Act 2011 1-8\n\n\nOther Services\n \n \n\n\nPS23/116\nTo consider entering into a parish verge cutting agreement with Lincolnshire County Council. Paper H\nLocalism Act 2011 1-8\n\n\nOther\n \n \n\n\nPS23/117\n2023 / 2024 Budget\nCommittee to consider budget requirements for 2023/24.The following specific budgetary areas are considered as part of the Committee’s remit:\n·         Grounds Maintenance\n·         Richmond House & Park\n·         Sports Grounds\n·         Cemetery\n·         Play Areas\n·         Allotments\n·         Public Realm\n·         Events\n·         Christmas Lights\nPaper I\n \n\n\nPS23/118\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/119\nTo note the date and time of the next Property and Services committee scheduled 13 December 2022 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221011T190000 DTEND;TZID=Europe/London:20221011T210000 DTSTAMP:20221109T114531Z CREATED:20220818T101414Z LAST-MODIFIED:20221109T114531Z UID:28145-1665514800-1665522000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [195.65 KB] \n2022-10-11 Papers to Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 11 October 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (Chairman)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow\, Cllr B Velan \n\n\n\nAgenda no\nAgenda item title\nPower\n\n\n\n\nPS23/084\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/085\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/086\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/087\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/088\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). Paper A – Property and Services Tuesday 13 September 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/089\nTo receive and note the Town Clerk’s report (for information only) Paper B\n \n\n\nAllotments\n\n\nPS23/090\nTo consider initial quotes received for the installation of water supply to allotment sites and whether to progress the project. (deferred from P&S22/033) Paper D\n \n\n\nPS23/091\nTo note a report on vacant allotment plots and waiting lists for all allotment sites and consider any action resulting from this. Paper E\n \n\n\nCemeteries\n\n\nPS23/092\nTo note the outcome of a cemetery meeting of Cllrs Key and Davies  with a memorial bench applicant (PS23/072) Paper F\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/093\nTo consider a memorial bench application.Paper G\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + 15(1)\n\n\nParks\n\n\nPS23/094\nTo review security on Richmond Park including the locking of gates and bollards.Paper H\nLocalism Act 2011 1-8\n\n\nPS23/095\nLevellings Improvements projectTo consider the Proposed Alterations Licence as issued by WLDC and authorise the necessary expenditure.Paper I\nLocalism Act 2011 1-8\n\n\nOther Services\n\n\nPS23/096\nTo consider the Christmas light provision in the market place and consider a quotation received from the lights contractor for additional equipment.Paper J \nLocalism Act 2011 1-8\n\n\nRichmond House\n\n\nPS23/097\nTo consider the outline Richmond House Conservatory Plans and note potential costs (deferred from PS23/079) Paper K\nLocalism Act 2011 1-8\n\n\nSports Grounds\n\n\nPS23/98\nTo decide on a contractor to install the new garage doors for Marshall’s sports ground and the type of door to be installed.Paper L  \nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nLocalism Act 2011 1-8\n\n\nPS23/99\nTo consider a draft booking form for hiring of council owned open spaces and Marshalls Function Room. (deferred from PS23/081) Paper M\nLocalism Act 2011 1-8\n\n\nPS23/100\nTo consider a booking requests for council owned open spaces and decide on an appropriate fee to be levied. \na)    Laybo’s Fest – Marshalls Sports Ground \nb)    Funtopia – Marshalls Sports Ground \nc)    Planet Circus(deferred from PS23/082) \nPaper N\nLocalism Act 2011 1-8\n\n\nPS23/101\nTo consider a report on Marshall’s Function Room’s kitchen facilities and consider any further action. Paper O\nLocalism Act 2011 1-8\n\n\nPS23/102\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/103\nTo note the date and time of the next Property and Services committee scheduled 8 November 2022 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220928T190000 DTEND;TZID=Europe/London:20220928T210000 DTSTAMP:20221020T134718Z CREATED:20220920T160552Z LAST-MODIFIED:20221020T134718Z UID:28194-1664391600-1664398800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Re-scheduled meeting\n2022-09-28 PS Papers as sent - Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Wednesday\, 28 September 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (Chairman)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow\, Cllr B Velan \nMinutes of the Property & Services Committee Meeting \n28 September 2022 \nheld in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough \nCouncillors Present \n\n\n\n \nPaul Key\n \n\n\n \n \nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \nPat O’Connor\n\n\nDennis Dannatt\nChris Lambie\n \n\n\n \nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DC & RFO)\n \n\n\n\n  \nAlso in attendance: 1 member of the public \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nPS23/064\nApologies for absence \nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Dannatt\, Lambie\, Musonda and O’Connor and Velan (after commencement of meeting). \n \n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/065\nDeclarations of interest \nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nCllr Key declared a non-pecuniary interest in agenda item PS23/072 as a personal friend of the applicant.\n \nLocalism Act 2011\, s31. \n\n\nPS23/066\nDispensation requests \nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPS23/067\nExclusion of press and public \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 71\, 73\, 74 and 78.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/068\nMinutes of the previous meeting \nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 12 July 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 12 July 2022 as a true record of that meeting. \n  \n \nDC to Publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nThe committee resolved to debate item PS23/071 before item PS23/069. The member of the public left the meeting after this item had been concluded.\n\n\nPS23/069\nTown Clerk’s report \nTo receive and note the Town Clerk’s report (for information only) \nPaper B\nThe Committee noted the report.\n \n \n\n\n\nAllotments\n\n\n\nPS23/070\nTo consider request(s) to erect structures or keep animals on allotments. \nPaper C\nThe Committee resolved to uphold the original decision until a time a new application is received in keeping with RSPCA guidelines.\nTC to inform applicant.\n \n\n\nPS23/071\nTo consider if the Council should honour an allotment garage contract signed in 1985. \nExclusion of Public and Press recommended due to the personal nature of the correspondence. \nPaper D\nThe Committee resolved to take no further action until a copy of the contract has been received. \n  \nCllr Davies abstained from voting.\n \n \n\n\n\nCemeteries\n\n\n\nPS23/072\nTo consider a memorial bench application. \nPaper E\nThe Town Clerk had recommended to permit the installation in a location to be determined by the Grounds Maintenance Team Leader. The member of the public present stated that they wanted the bench to be next to her relative’s grave. The committee was informed that the Grounds Maintenance team Leader had deemed this position as unsuitable because more graves could be added in that position. \nThe Committee resolved to hold a site visit to ensure the location of the bench was suitable.\nCllrs PK & TD to meet applicant at the cemetery on Friday 30th Sept at 2:30pm and inform the clerk of the outcome…\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\n\nParks\n\n\n\nPS23/073\nTo consider Aisby Park repair quotes and receive an insurance update. \nPaper F\nThe Committee resolved to accept the quotation for the skate park repairs to be sent to Zurich insurance.\nTC to send the quotation to Zurich for approval.\nLocalism Act 2011 1-8\n\n\nPS23/074\nTo consider quotations received for the repair of Wetpour at numerous sites and authorise. relevant expenditure. \nPaper G\nThe Committee resolved to recommend to full Council to accept the quotation from Playtop for the repair of wetpour at numerous areas on St Georges\, Richmond Park\, Aisby Walk. \n \nDC to include on Full Council agenda.\nLocalism Act 2011 1-8\n\n\nPS23/075\nTo receive the annual ROSPA reports and consider any action resulting from these. \nPaper H\nThe Committee resolved note the report and noted the new Operations Manager will pick up the remedials when in post.\nOM to manage remedials.\nLocalism Act 2011 1-8\n\n\nPS23/076\nTo note the outcome of the Council’s application for FCC and WLDC funding and \na)    Consider the Proposed Alterations Licence as issued by WLDC\, and the cost involved \nb)    Consider the grant funding offered and the conditions attached \nc)    Consider reviewing the costings once revised detailed quote has been received. \nd)    Consider publicising success and encourage community involvement \nPaper I\nThe Committee resolved to: – \n•  formally delegate the negotiation of the alterations licence to the Town Clerk for approval at a future committee or full council meeting. \n• obtain renewed quotes/tenders from a minimum of three quality play equipment suppliers and installers in line with Financial Regulations by the RFO so relevant paperwork can be completed and send to FCC. \n• publicise the funding application success on the website\, social media and via press release. \n• formally delegate the project management to the Town Clerk so there will be one named point of contact for contractors\, funders\, press\, and the council to co-ordinate the project. \n \nTC to negotiate alterations to the licence and start the publicity campaign. Item to become a standing agenda item.\nLocalism Act 2011 1-8 \nOpen Spaces Act 1906\, ss.9\, 10\n\n\n\nOther Services\n\n\n\nPS23/077\nTo note the action timeline and progress made so far for Remembrance Sunday. \nPaper J\nThe Committee resolved to note action timeline and progress.\nN/A\n \n\n\nPS23/078\nTo approve quotation for the disconnection of the former Xmas lights electricity supply on Trinity Street and recommend to Full Council to increase budget. \nPaper K\nThe Committee resolved to recommend to full Council to approve quotation for the disconnection of the former Xmas lights electricity supply on Trinity Street and vire funds from general reserves to increase the budget. \n \nDC to include on Full Council agenda.\n \n\n\n\nRichmond House\n\n\n\nPS23/079\nTo consider the outline Richmond House Conservatory Plans and note potential costs (if available) \nPaper L\nThe Committee resolved to note the plans and approve the expenditure to progress the project whilst VAT advice is being sought and discussions with WLDC and LCC are entered into.\nTC to inform \narchitects of outcome and discuss funds with WLDC and LCC. \nDC/RFO to obtain detailed VAT advice.\n \n\n\nPS23/080\nTo consider authorising the expenditure to install COSHH compliant fuel storage. \nPaper M\nThe Committee resolved to recommend installing COSHH compliant fuel storage to ensure minimal COSSH compliance as well as additional spending to improve security and delegate the procurement and installation decision to the Grounds Maintenance Team Leader\, funds to come from general reserves and to add Health and Safety budget line to next year’s budget for all sites. \n \nDC to include on Full Council agenda and work budget line into next year’s budget.\n \n\n\nCllr Plastow announced that he needed to leave the meeting at 20.30 which would leave the meeting inquorate.\n\n\n\nSports Grounds\n\n\n\nPS23/081\nTo consider a draft booking form for hiring of council owned open spaces and Marshalls Function Room \nPaper N\nDeferred until the next meeting.\nTC to add to next agenda.\n \n\n\nPS23/082\nTo consider a booking request for council owned open spaces and decide on an appropriate fee to be levied. \na)    Laybo’s Fest – Marshalls Sports Ground \nb)    Funtopia – Marshalls Sports Ground \nc)    Planet Circus \nPaper O\nDeferred until the next meeting.\nTC to add to next agenda and inform applicants of deferral.\n \n\n\nPS23/083\nItems for notification \nTo receive any items for notification to be included on a future agenda – for information only.\n·      Any deferred items\nTC to add to next agenda.\nN/A\n\n\nPS23/084\nDate and time of the next meeting \nTo note the date and time of the next Property and Services committee scheduled 11 October 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 11 October 2022 at 19.00 at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 20.31. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220913T190000 DTEND;TZID=Europe/London:20220913T210000 DTSTAMP:20220909T150519Z CREATED:20220818T100424Z LAST-MODIFIED:20220909T150519Z UID:28139-1663095600-1663102800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:At this time of national mourning\, out of respect and in accordance with protocol all council meetings will be cancelled.\nA revised time table for council meetings will be published shortly.\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 13 September 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (Chairman)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow\, Cllr B Velan \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS23/064\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/065\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/066\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/067\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/068\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 12 July 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/069\nTo receive and note the Town Clerk’s report (for information only) \nPaper B\n \n\n\n\nAllotments\n\n\n\n\n\n\nPS23/070\nTo consider request(s) to erect structures or keep animals on allotments. \nPaper C\n \n\n\nPS23/071\nTo consider if the council should honour an allotment garage  contract signed in 1985. \nExclusion of Public and Press recommended due to the personal nature of the correspondence. \nPaper D\n \n\n\nPS23/072\nTo consider decisive action on the Love Lane garages. \nExclusion of Public and Press recommended due to time sensitive commercial sensitivity. \nPaper E\n \n\n\n\nCemeteries\n\n\n\nPS23/073\nMemorial bench application \nTo consider a memorial bench application. \nPaper F\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\n\nParks\n\n\n\nPS23/074\nTo consider Aisby Park repair quotes and receive an insurance update. \nPaper G\nLocalism Act 2011 1-8\n\n\nPS23/075\nTo consider quotations received for the repair of Wetpour at numerous sites and authorise. relevant expenditure. \nPaper H\nLocalism Act 2011 1-8\n\n\nPS23/076\nTo receive the annual ROSPA reports and consider any action resulting from these. \nPaper I\nLocalism Act 2011 1-8\n\n\n\nOther Services\n\n\n\nPS23/077\nTo note the action timeline and progress made so far for Remembrance Sunday. \nPaper J\n \n\n\n\nRichmond House\n\n\n\nPS23/078\nTo consider the outline Richmond House Conservatory Plans and note potential costs (if available) \nPaper K\n \n\n\nPS23/079\nTo consider authorising the expenditure to install COSHH compliant fuel storage. \nPaper L\n \n\n\n\nSports Grounds\n\n\n\nPS23/080\nTo consider a booking request for Marshalls Sports Ground for a Fun Event. \nPaper M\n \n\n\nPS23/081\nTo consider a booking request for Marshalls Sports Ground for a Community Event. \nPaper N\n \n\n\nPS23/082\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/083\nTo note the date and time of the next Property and Services committee scheduled 11 October 2022 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220712T190000 DTEND;TZID=Europe/London:20220712T210000 DTSTAMP:20221003T113517Z CREATED:20220526T122915Z LAST-MODIFIED:20221003T113517Z UID:27897-1657652400-1657659600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [4.67 MB] \n  \nMinutes of the Property & Services Committee Meeting\, 12 July 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\n\n\n\nDennis Dannatt\n\nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\nJulie Musonda\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nChris Lambie\nPat O’Connor\n\n\n\n\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DC & RFO)\n\n\n\n\n  \nAlso present: Andy Gray (Housing and Environmental Enforcement Manager)\, Kimble Enderby\, Senior Licensing and Community Safety Officer\,  Ady Selby (Director of Commercial and Operational Services) from WLDC. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPS23/044\nApologies for absence\nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Lambie and O’Connor. \n \n\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/045\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPS23/046\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPS23/047\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 56\, 58 and 60.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/048\nMinutes of the previous meeting\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).Paper A – Property and Services Tuesday 14 June 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 14 June 2022 as a true record of that meeting. \n  \n \nDC to Publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPS23/049\nTown Clerk’s report\nTo note matters on items concerning this committee (for information only)\nPaper B\nThe Committee noted the report.\n\n \n\n\nPS23/050\nTo receive a presentation\nBy the Housing and Environmental Enforcement Manager at West Lindsey District Council to talk about Public Spaces Protection Orders.\n The Housing and Environmental Enforcement Manager at West Lindsey District Council talked about Public Spaces Protection Orders\, their purpose\, their enforcement and how West Lindsey DC decided whether or not to discharge a PSPO. He explained that a public consultation was currently online regarding the PSPO currently in place for Gainsborough General Cemetery. He explained that there was a district wide PSPO in place that required dog owners to clean up after their dogs anywhere in the district.\nTC to share public consultation details on website and social media.\n \n\n\nPS23/051\nTo receive a presentation\nby the Director of Commercial and Operational Services at West Lindsey District Council to talk about the Lights Switch on event and to consider contributing all or part of the Christmas events budget to a joint event between Marshall’s Yard\, WLDC and Gainsborough TC.\nThe Director of Commercial and Operational Services at West Lindsey District Council talked about the Christmas lights events and events in the town centre in general. \nThe Committee resolved to fund £5\,000 to the Christmas lights switch on event with Marshalls Yard and WLDC for 2022.\nDC to make arrangement to transfer the money.\n \n\n\nPS23/052\nSt Georges Play Area\nTo consider a request for a litter bin inside the play area.\nPaper C\nThe Committee resolved to purchase a metal bin with ground fixings similar to the ones on riverside walk.\nGML to source suitable bin and DC to purchase.\nLitter Act 1983\, ss.5\, 6\n\n\nPS23/053\nAllotment matters \na)     To consider request(s) to erect structures on allotments. (Deferred from June’s meeting – PS23/028) \nPaper D \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nb)     To consider a request for the use of a hosepipe.\nPaper D \n  \nc)     To consider a complaint from an allotment holder whose plants had been damaged during maintenance and repair work.\nPaper E \n  \nd)     To consider letting allotments that are overgrown free of charge for a limited time to clear the waiting lists.\nPaper F\na) The Committee resolved: – \nRequest 1 \nWildlife pond \nTo grant written permission for the installation of wildlife pond on Love Lane plot 13 on the proviso an enclosed boundary is created around the pond area. \nCllr Key voted against. \n  \nRequest 2 \nFence \nThat the Chairman to attend site and decision be delegated to him whether to retrospectively grant written permission for the erection of the fence on Showfields plot 8. \n  \nRequest 3 \nFence \nTo grant written permission for the erection of the fence on North Warren plot 3B. \nChicken Coop \nTo not grant written permission as proposed due to the coop being to small for the number of birds as per RSPCA guidance. \n  \nRequest 4 \nHosepipe \nTo not grant permission for the use of a hosepipe on Foxby Hill 73A&B to fill his water butt\, but suggest alternative ways to transport the water. \nCllr Key voted against. \n  \nRequest 5 \nStandpipe \nTo not grant retrospective permission for the installation of a standpipe on Spital Hill plot 46 and ask the plot holder to remove it. \nc) The Committee resolved to replace the five plants Philadelphus\, Climbing rose\, Tea Rose\, Viburnum and Decaisnea Fargesii at a cost of approximately £85 plus delivery but source the plants at a local nursery which is likely to be cheaper. \nCllr Key voted against. \nd) The Committee resolved to permit the allocation of plots free of charge with a disclaimer to those people on the waiting list who are willing to take on an overgrown plot and remove any unsafe structures or make them safe where possible thus reducing the waiting list and getting plots back into cultivation\, subject to admin availability to carry out the work. \nCllr Key voted against.\nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n TC to respond to the applicant with committee decision. \n  \n  \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \nTC to respond to the applicant with committee decision. \n  \n  \n  \n  \nTC to respond to the applicant with committee decision. \n   \nTC to advise the plot holder with committee decision. \n  \nTC to allocate plots when time allows.\n \n\n\nThe Committee resolved under Standing Order 3z to extend the meeting by up to 30 minutes.\n\n\nPS23/054\nMemorial bench policy\nTo consider adoption of a draft memorial bench policy.\n(Deferred from June’s meeting – PS23/031).\nPaper G\nThe Committee resolved to adopt the draft memorial bench policy.\nTC to Publish.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/055\nMemorial bench application\nTo consider a memorial bench application.\n(Deferred from June’s meeting – PS23/032)\nPaper H\nThe Committee resolved to defer until the application form has been received.\n\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1) \n\n\nPS23/056\nFire Safety\nTo consider the Chubb Fire & Safety recommendations for Richmond House and Marshalls and decide what further action to take.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\n(Deferred from June’s meeting – PS23/034)\nPaper I\nThe Committee resolved to accept the quotations by A Price Electrical for fire safety upgrades at Richmond House and Marshalls and additional works identified in the fire risk assessment at Richmond House.\nDC to advise contractor. \nTC to contact the conservations officer at WLDC regarding works to be undertaken in the main part of Richmond House.\nLocalism Act 2011 s. 1-8\n\n\nPS23/057\nCemetery Matters\nTo consider a request from a memorial mason to waive fees due.\nPaper J\nThe Committee resolved to pay the £80 invoice from Samuel Jacob memorials and to waiver the Council fee for the erection of a new headstone.\nDC to inform Samuel Jacob memorials of the outcome.\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/058\nProperty Maintenance and Repair\nTo consider authorizing the expenditure to replace or strengthen the Marshalls Sports Ground Garage doors.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\nPaper K\nThe Committee resolved to \nreplace existing garage doors with a modern up-and over garage door at an approximate net cost of £600 for the door plus installation and labour. And to \nrecommend to Full Council to retrospectively approve a budget virement (precise amount to be determined) from EMR Marshalls Pavilion Maintenance (12000/16) to a new General Repairs and Maintenance Code to cover the cost.\nGMT to source suitable contractors and quotes.\nLocalism Act 2011 s. 1-8 \n \n\n\nPS23/059\nRemembrance Sunday\nTo note the action timeline and progress made so far.\nPaper L\nThe committee noted the timeline\, that a TRO had already been requested and that the DC would be meeting with the representatives of the Royal British legion.\nDC to organise a meeting with the RBL.\n \n\n\nPS23/060\nAsbestos management\nTo consider quotations received for asbestos testing and management surveys and decide which contractor to use.\nExclusion of Public and press recommended due to time sensitive commercial sensitivity\nPaper M\nThe Committee resolved to accept the quotation from SGS UK Ltd to carry out an asbestos sampling survey on 5no. allotment sites. Following the analysis of the samples a comprehensive report shall be issued\, along with advice of any required remediation works to be undertaken.\nTC to advise successful and unsuccessful contractors.\nLocalism Act 2011 s. 1-8\n\n\nPS23/061\nChildren’s Cricket Sessions\nTo consider a request to use the cricket field free of charge.\nPaper N\nThe Committee resolved to approve Gainsborough Cricket Club to use the field for approx. 6 weeks free of charge to run free fun cricket session for 5-11 year olds through the school holidays.\nDC to contact the cricket club advising of the committee decision.\nLocalism Act 2011 s. 1-8\n\n\nPS23/062\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Deferred item \n·      For Personnel to consider appointment of an Allotments Officer.\nTC to add to agenda.\nN/A\n\n\nPS23/063\nDate and time of the next meeting\nTo note the date and time of the next Property and Services committee scheduled 13 September 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 13 September 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.20. \n  URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-committee-meeting/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220614T190000 DTEND;TZID=Europe/London:20220614T210000 DTSTAMP:20220720T130451Z CREATED:20220526T121758Z LAST-MODIFIED:20220720T130451Z UID:27891-1655233200-1655240400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-06-14 P&S Papers as sent - Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee meeting on 14 June 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key\n \n\n\nDennis Dannatt\n \nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\nJulie Musonda\n \n\n\n\n  \nCouncillors Absent\n\n\n\n \nChris Lambie\nPat O’Connor\n\n\n \n \nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\nRachel Allbones (DC & RFO)\n\n\n\n  \nAlso present: there was no public present.\nAs the meeting opened Cllr Key expressed his concern that all pages of his papers stated ‘confidential papers’\, the Clerk explained why but Cllr Key requested that it be noted that he did not accept the reason given. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPS23/020\nTo note apologies for absence.\nApologies had been received for Cllrs Lambie and Velan.\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nPS23/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPS23/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude the public and press from items 34\, 35\, 36 and 41.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/024\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 10 May 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Tuesday 10 May 2022 as a true record of that meeting. \nCllr Musonda abstained from voting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPS23/025\nTo note the clerk’s report on items concerning this committee (for information only)\nPaper B\nCllr Key raised concerns that the Christmas Working Group had not progressed. \nCllr Boles raised concerns about the grass verge cutting\, and previous reports were not clear that areas previously cut would not be included in the new contract. \nThe Committee noted the clerk’s report. \nCllrs Boles and Dannatt abstained from voting.\n \n \n\n\nPS23/026\nTo consider contributing financially to WLDC and Marshall’s Yard market events.\nPaper C\nThe RFO advised the Council had budgeted £2\,500 for Local Event Support. \nThe Committee resolved to inform WLDC they agree in principle to support the Food Festival but would require figures in order to agree funds. Defer for further information.\nTC to contact WLDC for further information and include on next agenda.\nLocalism Act 2011 s. 1-8\n\n\nPS23/027\nTo consider a request from Lincolnshire County Council to adopt a bus shelter\nPaper D\nThe Committee resolved to adopt the newly refurbished bus shelter on Baines Road and include on Council’s asset register.\nDC to email LCC advising of the council adoption.\nLocal Government (Miscellaneous Provision) Act 1953\, s.4\n\n\nPS23/028\nTo consider various requests to erect structures on allotments.\nPaper E\nMembers were not satisfied with the lack of information presented. \nFour applications were received. \nThe Committee resolved to: – \n1)    Defer until a full report and pictures are provided. \n2)    Defer until a full report and pictures are provided. \n3)    Defer until a full report and pictures are provided. \n4)    Refuse the application as it would take over more than 25% of the allotment plot.\nDC to produce report for applications 1-3 for the next meeting. \n  \nTC to write to applicant 4 advising of refusal of the application.\nN/A\n\n\nPS23/029\nTo consider a key deposit request by an allotment holder.\nPaper F\nThe Committee resolved to write to the plot holder advising that without evidence that it was a returnable key deposit and not money to have keys cut the Council cannot refund the money.\nTC to write to plot holder advising of the Committee decision.\n \n\n\nPS23/030\nTo consider a request from Retford memorials.\nPaper G\nThe Committee resolved to agree for the Friends of the Gainsborough Cemeteries to apply for memorial applications for four graves with no exclusive rights attached to them.\nDC to email Retford Memorials advising of the Committee decision.\nLocal Authorities’ Cemeteries Order 1977\n\n\nPS23/031\nTo consider adoption of a draft memorial bench policy.\nPaper H\nThe OM advised he would like to make some amendments and additions to the policy. \nThe Committee resolved to defer until the next meeting.\nOM to redraft the policy. \nTC to add to next month’s agenda.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/032\nTo consider a memorial bench application.\nPaper I\nThe Committee resolved to defer the item until the memorial bench policy is in place\, and further information on sizes\, materials\, location etc is provided.\nTC to obtain further information from the family. \nTC to add to next month’s agenda.\nLocal Authorities’ Cemeteries Order 1977 \n\n\nP&S23/033\nTo consider a report on locks for allotment sites and decide what further action to take.\nPaper J\nThe Committee resolved to purchase x2 heavy duty padlocks\, to be welded to the chain on the gate post. Funds for locks going forward to come from the North Warren allotment site budget.\nOM to purchase x2 heavy duty padlocks and organise for them to be welded to the chains.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/034\nTo consider the Chubb Fire & Safety recommendations for Richmond House and Marshalls and decide what further action to take. \nExclusion of Public and press recommended due to time sensitive commercial sensitivity. \nPaper K\nThe Committee resolved to source further comparative quotes for the upgrade of the fire safety systems at Richmond House and Marshalls.\nASO to obtain comparative quotes have been received \nTC to add to future agenda.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/035\nTo consider memorial testing quotations and appoint a suitable company to provide the service. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper L\nThe Committee resolved to accept the quotation from Retford Memorials to test 1446 graves in the General Cemetery.\nOM to inform success company and book in testing of memorial stones.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/036\nTo consider a complaint regarding an interment. \nExclusion of public and press recommended due to the personal nature of this request. \nPaper M\nThe Committee resolved to note the report from the OM and to rescind the cost of the additional memorial inscription application of the late Shirley Ann Pipe at the request of the family which amounts to a total of £80.85.\nOM to inform complainant of the outcome.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/037\nTo note an email from the Team Manager Property & Assets at WLDC.\nPaper N\nThe Committee resolved to note the email from the Team Manager Property & Assets at WLDC and await further detailed reports on items.\nTC to add to future agendas as individual reported items.\n \n\n\nP&S23/038\nTo receive a complaint regarding cars on Richmond Park and decide what action to take.\nPaper O\nThe Committee agreed steps were in place to mitigate risk and resolved begin to lift the bollards again that provides access to the rear of the house.\nOM to inform grounds staff and the registrar that bollards are to remain lifted at all times.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/039\nTo consider a request for a vase in the natural burial area.\nPaper P\nThe DC read out the ‘Flowers and other Memorials’ section in the cemetery regulations for the natural burial area. \nThe Committee resolved to write to the family advising of the cemetery regulations that flowerpots are not permitted in the natural burial area.\nTC to write to the applicant advising of the Councils decision.\nLocal Authorities’ Cemeteries Order 1977\n\n\nP&S23/040\nTo consider a contribution request for a for a November event.\nPaper Q\nThe Committee resolved to recommend to Full Council to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nTC to include on the Full Council agenda.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/041\nTo consider a confidential report on the allotments pond and resolve to authorise expenditure on further action. \nExclusion of Public and press recommended. \nPaper R\nThe Committee resolved to employ an asbestos testing company to test pieces found in the excavated test pits plus any other areas the Council want to sample. Funds to be taken from the Allotment EMR. \n \nTC to source asbestos testing company to carry out testing.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/042\nTo receive any items for notification to be included on a future agenda – for information only.\n·         Deferred items.\nTC to add to agenda.\nN/A\n\n\nP&S23/043\nTo note the date and time of the next Property and Services committee scheduled 12 July 2022 at 19.00\nThe committee noted the date and time of the next Property and Services committee scheduled 12 July 2022 at 19.00 at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.52. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220510T190000 DTEND;TZID=Europe/London:20220510T210000 DTSTAMP:20220616T131804Z CREATED:20220505T171415Z LAST-MODIFIED:20220616T131804Z UID:27808-1652209200-1652216400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-05-10 Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee Meeting 10 May 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\nPaul Key\nPat O’Connor\n\n\nDennis Dannatt\n\nJames Plastow (Vice-Chairman)\n\n\nTim Davies (Chairman)\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n\n\n\n\nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: there was no public present.\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S23/001\nTo note apologies for absence.\nApologies had been received for Cllrs Boles\, Lambie and Musonda. \n \n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S23/002\nAppoint Vice Chairman for this committee\nThe Committee appointed Cllr James Plastow as Vice -Chairman of this committee.\n\nLocal Government Act 1972\, s15 (6)\n\n\nP&S23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nP&S23/005\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S23/006\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Thursday 14 April 2022.\nThe Committee resolved to sign the minutes of the Property and Services Committee Meeting of Thursday 14 April 2022 as a true record of that meeting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S23/007\nTo note the clerk’s report on items concerning this committee ( for information only) \nPaper B\nThe Committee noted the clerk’s report. \n \n\n \n\n\nP&S23/008\nTo consider what action to take following a complaint about an offensive memorial in the cemetery. \nPaper C\nThe committee resolved that the memorial could remain as it had been established speaking to the family that the memorial depicted a hand making the sign for peace. The family would be encouraged to submit a memorial application form.\nOM to issue memorial application.\n \n\n\nP&S23/009\nTo consider approving additional grass cutting in public areas not covered by the LCC Parish Verges agreement. \nPaper D\nThe committee deferred the decision to establish who owned the particular parcels of land.\nOM to make the necessary enquiries with land registry etc.\nLocal Government Act 1972\, ss111 112\n\n\nP&S23/010\nTo consider various requests to erect sheds and similar structures on allotments. \nPaper E\nThe committee resolved to permit the polytunnel but not the shed as it exceeds the permitted size as per the tenancy agreement.\nASO to write to applicant. \n \nN/A\n\n\nP&S23/011\nTo consider a late nomination for site secretary – Showfield Allotments.\nCllr Dannatt declared a personal interest as the candidate was a distant relative and abstained from voting. \nThe committee resolved to re-appoint the previous site secretary for Showfields allotments having received a late nomination.\nTC to write candidate.\n \n\n\nP&S23/012\nTo consider and decide a time table for allotment inspections. \nPaper F\nThe committee resolved that an inspections procedure should be drawn up. Recent personnel changes would likely result in a delay of the inspection timetable. .\nTC to draw up inspection procedure..\nN/A\n\n\nP&S23/013\nTo note first estimates for improvements to the Levellings dog walk and consider whether to go ahead following the receipt of further quotes \nPaper G\nThe committee resolved to formally look into the re-installation of the dog walk and obtain further quotes..\nTC/OM to obtain further quotes. .\nLocalism Act 2011 s. 1-8\n\n\nP&S23/014\nTo consider applying for a Public Spaces Protection Order for Levellings Park requiring dog walkers to keep their animals on a lead. \nPaper H\nThe committee resolved to look into the practicalities of a “dogs on leads” PSPO for Levelings Park. \n \nTC to liaise with WLDC.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/015\nTo consider the renewal of Public Spaces Protection Orders for Gainsborough Cemeteries. \nPaper I\nThe Committee resolved that the Public Spaces Protection Orders for the cemeteries should be renewed.\nTC to liaise with WLDC and request additional signs.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/016\nTo consider a grant application from the parish church for two new notice boards. \nPaper J\nAfter thorough consideration the committee resolved to refuse the grant for two new notice boards.\nTC to write to the applicant.\nLocalism Act 2011 s. 1-8\n\n\nP&S23/017\nTo consider appointing  a building contractor to carry out essential and urgent maintenance as described in report and authorising the necessary expenditure. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper K\nThere was no public present. \n  \nThe Committee resolved to appoint ADB to carry out the work on condition that the final invoice would say within the tolerances permitted in financial regulations. \n \nOM to inform contractors and get work started. \n \nLocalism Act 2011 s. 1-8\n\n\nP&S23/018\nTo receive any items for notification to be included on a future agenda – for information only\n·         Update information sheet at cemetery notice board \n·         Add “no alcohol” to Levellings PSPO\nTC to add to agenda.\nN/A\n\n\nP&S23/019\nTo note the date and time of the next Property and Services committee scheduled 8 June 2022 at 19.00\nThe committee noted  the date and time of the next Property and Services committee scheduled 8 June 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-4/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220414T190000 DTEND;TZID=Europe/London:20220414T210000 DTSTAMP:20220526T105950Z CREATED:20211228T223748Z LAST-MODIFIED:20220526T105950Z UID:27339-1649962800-1649970000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/04/2022-04-14-Public-Papers.pdf \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Property & Services Committee meeting 14 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\nKeith Panter\n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC) remotely\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: Two Members of the public\n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/58\nTo note apologies for absence.\nCllrs Boles\, Craig\, Lambie and Velan had given their apologies. \nThe committee resolved to approve the personal reasons for absence provided for Cllr Lambie due to the unusual circumstances and reasons given.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/59\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nN/a\n \nLocalism Act 2011\, s31. \n\n\nP&S22/60\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nN/A\n \nLocalism Act 2011\, s33. \n\n\nP&S22/61\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe committee  resolved to exclude public and press for items P&S22/67\,68\,70\,71 and 76 for the recommended reasons and item 76 due to personal nature (Data Protection) of the item and to moved them to the end of the meeting for discussion.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/62\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 March 2022.\nThe committee resolved to sign the the minutes of the meeting 10 March 2022 as a true record of that meeting.\nASO to publish\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/63\nTo note the clerk’s report on items concerning this committee and decide opening procedures for Richmond Park. \nPaper B\nThe committee noted the report. \nThe committee resolved to trial locking the vehicular gate in the evenings and at weekends when staff leave the premises and to lock the toilets when grounds staff leave during the week but keep them open at weekends.\nOM to inform Ground Staff\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/64\na)            To consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. (deferred from previous meeting) \nb)            To consider Grant application from Friends of the Kings Theatre and Community Venue for £1\,000. \nPaper C\na)    The committee unanimously resolved to approve the Lincoln and Lindsey Blind Society (charity number 1132353)  grant application for £500. \n  \nb)    The committee unanimously resolved to approve the Friends of the Kings Theatre and Community Venue  grant application for £1\,000. \n \nRFO to pay.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/65\nTo receive verbal update on the purchase of councillor devices.\nThe committee received and noted a verbal update on the purchase of councillor devices.\nTC to continue liaising with F5 re costings.\nN/A\n\n\nP&S22/66\nTo note  a report on a recent break in at Marshalls. \nPaper D\nThe committee noted a report on the recent break in at Marshalls Sports Ground.\nTC continue liaising with insurance.\nN/A\n\n\nP&S22/67\na)            To receive a report from WLDC Team Manager Property & Assets and consider any work to be carried out resulting from it.. \nb)            To authorise payment for repair and maintenance work to be carried out on heating system/boiler room as identified in report. \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper E\na)    The committee noted the report. \nb)    The committee noted the quotations received and delegated the decision as to which contractor to use to the Operations Manager and authorised the payment for the work up to £1872.42 excl. VAT from the repair and maintenance budget.\nOM to instruct contractor. \nRFO to raise PO\nLocalism Act 2011 s. 1-8\n\n\nP&S22/68\nTo consider booking requests for the sports fields\, determine fees payable and agree outline terms and conditions so contracts can be drawn up. \na)            Fun Fair at Levellings May 2022 \nb)            Caravans at Marshalls February 2023 \n(Exclusion of public and press recommended due to time sensitive commercial sensitivity.) \nPaper F\nThe committee resolved to approve both bookings. \n  \na)    The Fun Fair to be charged at £1\,000 for the duration of the fair with a £1\,000 returnable damage deposit. \nb)    For the caravan club to be charged £400 for their booking at Marshalls Sports Ground.\nTC to write to Fun Fair with terms and conditions. \nASO to liaise with caravan club and confirm booking. \nTC to draw up terms and conditions of field hire within the discussed perimeters. \nLocalism Act 2011 s. 1-8\n\n\nP&S22/69\nTo note an update on the FCC grant application for Levellings.\nThe Council noted that new quotes are required.\nTC to obtain updated quotes and refresh the application.\n \n\n\nP&S22/70\nTo consider and decide on an allotments action plan to progress allotment work until June/July Decision deferred from previous meeting. (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nThe committee resolved to adopt the allotments action plan with minor amendments.\nTC to progress plan.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/71\nTo consider various applications to keep animals on allotments. \na)            Request to continue to keep two ducks until the end of their natural life on Love lane allotments. \nb)            Request for a 15ft x 8ft pigeon coop on North Warren \n(Exclusion of public and press recommended due to the potentially personal nature of the request) \nPaper H\nThe committee resolved to \na)    Permit the keeping of ducks by the plot holder due to the particular circumstances for the natural life span of these particular ducks. No new ducks would be permitted. \nb)    Not grant permission for a 15ft by 8fy pigeon coop on the allotment as grant this in combination with already existing housing for a requested 50 chickens would make adequate cultivation of the plot to 75% in keeping with the tenancy agreement impossible. \n \nTC to write\nN/A\n\n\n \n \nCllr Plastow left the meeting at 20.45\n \n \n\n\nP&S22/72\nTo receive and consider allotment secretary nominations and agree  date and time for elections if applicable. Closing date for applications 08 April. \nPaper I\nOnly three nominations had been received by the deadline There was one nomination each for Foxby Hill\, Love Lane and North Warren. There were no nominations for the other two sites. \nThe Committee resolved to accept the nominations received and  that the nominees be deemed elected unopposed.\nTC to write and congratulate and thank the candidates and publicise result.\nN/A\n\n\nP&S22/73\nTo consider arrangements for Christmas. \na)            Position of Christmas tree and projector \nb)            Lights “switch on” date to determine date for lights installation to book. \nc)             Re-use or disposal of old Christmas lights. \nd)            Planning “lights” event working in partnership with local schools and WLDC \nPaper J\nThe Committee \na)    Resolved that both the Christmas tree and the projector should remain in the town centre. \nThe committee recommended that a Christmas Working Group be formed to discuss proposals for positioning of the Christmas Tree and the projector with Terms of Reference to be considered at the next Full Council Meeting.  The Working Group should consist of at least three members of the Town Council and aim to appoint at least two members of the public with voting rights. \nb)    Resolved that the light switch on event be Friday 18 November 2022. All Christmas Lights should be installed ready for the event by 18 November. \nc)    Recommended that The Christmas Working Group once constituted should discuss and propose options for the re-use of the old Christmas lights. \nd)    Recommended that the Christmas Working Group discuss and consider a “lights” event working in partnership with local schools and WLDC. \n \nTC to draft terms of Reference to next meeting \nTC to liaise with WLDC and Blachere \n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/74\nTo note a report on alternative options for the aviary. \nPaper K\nThe committee resolved for an updated report to go full council for a future meeting\nTC to update report once additional information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/75\nTo consider reviving the Citizen of the Year Award. \nPaper L\nThe committee resolved  to revive the Citizen of the Year Award.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/76\nTo receive questions from a member of the public and consider what the answer would be. \nPaper M\nThe committee concluded that a “final warning” can only ever be a final warning to a given offence. \nFinal warnings should be time limited and removed from file after expiry. \nThe council or committee will investigate and decide on a case by case basis.\nTC to report to full Council.\n \n\n\nP&S22/77\nTo receive any items for notification to be included on a future agenda – for information only\n \n \nN/A\n\n\nP&S22/78\nTo note the date and time of the next Property and Services committee likely to be wk/c 9 May 2022 at 19.00 with exact date and venue to be determined at Full Council 04 May 2022.\nThe committee noted that the next committee meeting date would likely be in the second week of May with the exact date and venue to be determined at Full Council 04 May 2022\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.32. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220310T190000 DTEND;TZID=Europe/London:20220310T210000 DTSTAMP:20220616T130231Z CREATED:20211228T223347Z LAST-MODIFIED:20220616T130231Z UID:27338-1646938800-1646946000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-03-02 Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Property & Services Committee meeting 10 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \n \nKeith Panter\n\n\nRichard Craig\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\nAlso present: Three Members of the public\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/42\nTo note apologies for absence.\nApologies had been received from Cllrs Craig\, Panter and Velan.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/43\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nP&S22/44\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none\n \nLocalism Act 2011\, s33. \n\n\nP&S22/45\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe committee RESOLVED to exclude public and pressfor items 052-054 on the grounds of legal priviledge and data protection of personal details.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/46\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 February 2022.\nThe committee RESOLVED to sign the minutes of the meeting 10/02/2022 as a correct record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/47\nTo receive quotations for Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments. \nPaper B\nThe committee RESOLVED to purchase Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments.\nDTC/RFO to place order.\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/48\nTo consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. \nPaper C\nDecision deferred until figures received as to how many Gainsborough residents would benefit.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/49\nTo receive a verbal report from a delegation of members who visited Love Lane and to consider a request received for fencing and decide on an operational way to consider such applications in future making member visits unnecessary. (deferred from previous meeting P&S22/35) \nPaper D\nThe committee RESOLVED to give permission for the erection of a “fence” since this structure constitute a plant support rather than a formal border fence. \nNo decision made on operational approval of future applications.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/50\nTo consider Grant application from R.E.A.C.H  for £358 \nPaper E\nDecision deferred until information received whether other funding applications had been successful. Committee agreed to fund any shortfall.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/51\nTo consider water charges for Spital Hill and Foxby Hill Allotments \nPaper F\nThe committee RESOLVED to charge the same amount as in previous years namely £15 and £5 respectively and adjust payments in following years once own data on water cost was available. \nA recorded vote had been requested by Cllr Key: \nVotes in favour: Cllrs Boles\, Dannatt and Plastow \nVotes against: Cllr Key \nNo abstentions.\nRFO to calculate exact usage for 2022-23 year and make the necessary adjustment for future billing.\nLocalism Act 2011 s. 1-8\n\n\n \nPublic and Press excluded for following 3 items.\n \n \n \n\n\nP&S22/52\nTo consider and decide on an allotments action plan to progress allotment work until June/July (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nDecision deferred. Councillors felt they needed more time to consider the plan.\nAll Committee members to submit their comments on the plan prior to the next meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/53\nTo consider action to be taken in connection with the pond on Love Lane allotments.  (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper H\nThe committee RESOLVED to adopt the action plan as presented.\nBto implement actin plan\, produce risk assessments and order purchase of relevant equipment. Cllrs Pladstow and Dannatt volunteered to witness procedures.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/54\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal update from the clerk.\nTC to write reply with requested details reminding enquirr of proper procedure for enquiries.\nLocalism Act 2011 s. 1-8\n\n\n \n \nCommittee resolved to re-admit the public.\n \n \n\n\nP&S22/55\nTo receive an update by the Town Clerk on actions undertaken.\nDeferred to next meeting.\n \nN/A\n\n\nP&S22/56\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n·         Citizen of the Year \n·         Christmas (Marshalls Yard and West Lindsey involvement \n·         Situating of projector. \n·         Re-use of old Christmas lights \n \nTC to add to agenda\nN/A\n\n\nP&S22/57\nTo note the date and time of the next Property and Services committee is scheduled for 14 April 2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee scheduled for 14 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.08. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220210T190000 DTEND;TZID=Europe/London:20220210T210000 DTSTAMP:20220429T105901Z CREATED:20211228T223315Z LAST-MODIFIED:20220429T105901Z UID:27337-1644519600-1644526800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-02-10 Public Papers P&S \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Property & Services Committee meeting 10 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n\n\n\n\n\nDennis Dannatt\n\nBaptiste Velan\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n\nKeith Panter\n\n\nRichard Craig\nChris Lambie\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \nAlso present: Three Members of Lincolnshire Co-Op \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nP&S22/020\nTo note apologies for absence. \n \nThe committee noted apologies from Cllrs \nBoles\, Craig\, and Panter\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S22/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nP&S22/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe committee resolved to exclude public and press for items P&S 22/033-039.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/024\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 13 January 2022.\nThe committee resolved to sign the minutes of the meeting 13 January 2022 as a true record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/025\nTo receive a presentation from Co-Op volunteers on a proposed project in Gainsborough Cemetery and decide whether or not the proposed work may go ahead.\nThe committee received the presentation and decided to defer to Full Council.\nTC to obtain additional information and add to Full Council Agenda.\nN/A\n\n\nP&S22/026\nTo receive a brief in person report on the aviary in Richmond Park and decide on action to be taken\nUnfortunately\, there was no in person report. A written report was read out by the clerk. The committee received the presentation and decided to defer to Full Council.\nTC to obtain additional information and add to Full Council Agenda.\nN/A\n\n\nP&S22/027\nTo consider accepting the provision of street furniture (notice boards\, planters signage etc.) from the WLDC Welcome Back Fund. -Information previously circulated.\nThe committee resolved to accept the provision of street furniture at no cost to the council.\nTC to inform WLDC officer.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/028\nTo receive updated quotations for existing cemetery and allotments software and authorise associated payments. \nPaper B\nThe committee resolved to authorise the expenditure for cemetery and allotments software.\nDTC/RFO to raise PO and pay invoices.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/029\nTo consider an application by the Rotary Club to use Richmond Park and Richmond House facilities for summer events as in previous years. \nPaper C \n \nCllr Velan declared a non-pecuniary interest as a member of the Rotary Club. \n  \nThe committee resolved to permit the Rotary Club to utilise the grounds of Richmond House and the public toilets for events but not any parts of the main building or any outbuildings. \nCllr Velan confirmed the dates as 05 June and 10 September 2022.\nTC to write and inform.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/030\nTo consider adding an online application for allotments to the website. \n \nThe committee resolved to approve the adding of an online application form to the website.\nTC to initiate.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/031\nTo consider a drains report on Richmond Park and decide what further action to take. \nPaper D\nThe committee resolved to approve the drainage work as recommended to prevent further damage at a cost of approximately £2\,000.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/032\nTo consider the current “key deposit” for the hire of council premises and re-name it as a damage deposit or similar. (verbal report)\nThe committee resolved to approve a returnable key and damage deposit to be taken for all bookings.\nASO to update website and paperwork. All damage to fixtures and fittings to be reported after use.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/033\nTo consider initial quotes received for the installation of water supply to allotment sites and whether to progress the project (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper E \n \nThe committee considered the quotes received and decided to not proceed. \nThe committee resolved to defer for until the September meeting. \nAllotment holders to be encouraged to harvest rainwater.\nTC and Grounds Team to investigate further.\nLocalism Act 2011 s. 1-8\n\n\nCllr Velan leaves at 20.37. meeting remains quorate.\n\n\nP&S22/034\nTo consider initial quotes received for the clearance of ditches at the Marshalls Sports Ground site and whether to progress the project. (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper F\nThe committee noted the potential cost as indicated by the quote received and asked for further quotes to be obtained.\nTC to investigate and obtain additional quotes and take to future meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/035\nTo consider a request received for fencing and decide on an operational way to consider such applications in future. (Exclusion of public and press recommended due to the potentially personal nature of the request) \nPaper G\nA working group of 3 committee members would make a recognisance visit in the near future and report back to the committee. The Clerk reminded members that they were not to make any promises or decisions on behalf of the council.\nCllr Key to contact allotment holder personally known to him and arrange a meeting. The working group to report back at next meeting.\nLocalism Act 2011 s. 1-8\n\n\nThe committee resolved to agree an extension past 21.00 to complete the business on the agenda. \n\n\nP&S22/036\nTo consider the Richmond House Fire Risk Assessment report undertaken by an independent assessor and identify mitigating action to be carried out. (Exclusion of public and press recommended due to time sensitive commercial sensibility) Paper H\nThe committee recommended that a working group of volunteers be formed to undertake some of mitigating action identified by the Fire Risk Report. \nRisk to be reassessed following mitigation.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/037\nTo consider the Richmond House condition report undertaken by an independent assessor and identify mitigating action to be carried out. (Exclusion of public and press recommended due to time sensitive commercial sensibility) \nPaper I\nThe committee resolved for Town Clerk to carry out mitigation work for first priority issues as identified and initiate works demanding immediate attention\nTC to contact conservation officer. and take appropriate steps.  \nLocalism Act 2011 s. 1-8\n\n\nP&S22/038\nTo receive a verbal update on a recent Allotments visit (Exclusion of public and press recommended)\nThe committee received a verbal update and noted that a report from WLDC was expected. Investigations continue.\nTC email WLDC to remind.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/039\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal report.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/040\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshals heating and hot water system \n·         Allotments Pond \n· \n \n·         Marshals heating and hot water system \n·         Allotments Pond \n·         Deferred items\nTC\nN/A\n\n\nP&S22/04\nTo note the date and time of the next Property and Services committee is scheduled for 10 March2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee is scheduled for 10 March2022 at 19.00\nTC\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.25. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220113T190000 DTEND;TZID=Europe/London:20220113T210000 DTSTAMP:20220323T095733Z CREATED:20211228T222717Z LAST-MODIFIED:20220323T095733Z UID:27336-1642100400-1642107600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2022-01-13 Papers - Public 1\n  \nAgenda & meeting papers can be accessed in the PDF pack above when available.\n \nMinutes of the Property & Services Committee meeting 13 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles\n\nJames Plastow (Vice-Chairman)\n\n\n\n\n\n\n\nDennis Dannatt\nKeith Panter\n\n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nPaul Key (Chairman)\n\n\n\n\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nP&S22/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Key\, Lambie and Velan\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nP&S22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nThere were none.\nN/A\nLocalism Act 2011\, s33. \n\n\nP&S22/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nA proposal to move 013 to 015 to the very end of the meeting was not carried. \n  \nThe committee resolved to exclude public and press for items 013 to 015 due to their confidential nature. \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 9 November 2021.\nThe committee resolved to approve the minutes of the Property & Services Committee Meeting 09 November 2021 and sign these as a true record of that meeting\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/006\nTo consider a request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground. \nPaper B\nThe committee resolved unanimously to approve the request from Gainsborough Cricket Club to signs and banners to various areas at Marshalls Sports Ground.\nTC to inform applicant.\nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/007\nTo receive and note reports from the allotments secretaries and consider any action to be taken to either be delegated to an officer or brought to the next meeting. \nPaper C\nThe committee resolved to note the reports. \nThe Operations Manager explained that a schedule of works was in place to review vacant plots and prepare them ready for a new season.\nASO to update lists. \n \nN/A\n\n\nP&S22/008\nTo receive a report on repeated break ins on the Foxby Road allotments and consider which action – if any – the council can reasonably take. \nPaper D\nThe committee noted  the report. \nIt was noted that the “hedge” consisted largely of discarded materials which would need to be removed before further action could be taken. \nThe Clerk was asked to look into alternative ways of managing allotments.\nTC- to look into allotment management companies. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/009\nTo receive and consider a motion in multiple parts by Cllr Dannatt. \nPaper E\nA total of four motions were presented . One was not seconded and one was to be taken forward to the Finance and Strategy Committee in February where fees and charges are being set. \nThe committee resolved that where plots are abandoned/given up/ returned/ taken back mid-term\, to not refund the original tenant but also to not ask the new tenant for payment for the year. Where a plot was unoccupied before taking up a lease mid-year\, an appropriate rent share will need to be paid. Plots taken on in the winter months will not be charged until the following spring. \nThe committee resolved to ban the burning of allotment organic waste from 1 March to 31 October of each year. No other materials to be burnt at this or any other time of year.\nTC to add to F&S agenda \n  \n  \nTC\, DC/RFO\, ASO to note \n  \n  \n  \n  \nTC/ASO to write to allotment holders when sending out tenancy letters. \n \nSmall holding and Allotments Act 1908 ss.23\,25\n\n\nP&S22/010\nTo consider refurbishment of existing and the purchase of additional notice boards for Richmond House and replacement of out-of-date signage. \nPAPER F\nThe committee resolved to remove outdated signage at Richmond House\, refurbish existing notice boards and look into having a larger replacement board made for Richmond House.\nOM to look into having a replacement board made. OM to instruct ground staff to remove outdated signage. .\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\nP&S22/011\nTo consider an appeal for reduced rate burial fees. \nPaper G\nThe committee resolved that in this particular instance resident rates should be charged.\nTC to write to applicant. DC/RFO to process refund.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/012\nTo consider permitting the installation of a memorial bench in the cemetery and establish the terms and conditions attached to such an installation with a view to formulating a consistent and sustainable policy. \nPaper H\nThe committee asked the clerk to draw up a suitable policy and terms and conditions for placing memorial benches in Gainsborough cemeteries and present to the next committee.\nTC to write to applicant and prepare policy in time for next committee.\nLocal Authorities Cemeteries Order 1977 SI1977/204 art. 3 + art 15(1)\n\n\nP&S22/013\nTo receive and note legal advice obtained with regards to allotment activities and consider any further steps that may be taken. Exclusion of Public and Press recommended due to legal privilege. \nPaper I\nThe committee resolved to take further legal advice looking into the specifics of individual cases.\nTC to contact council’s solicitor’s for more detailed legal advice.\nLocalism Act 2011\, ss.1-8\n\n\nP&S22/014\nTo receive and note complaints regarding allotment activities and consider potential solutions. Exclusion of public and press recommended due to items of a personal nature. \nPaper J\nThe committee noted the complaints and resolved to await further detailed legal advice before taking any particular action.\nTC to write to complainant and contact solicitor’s with further details.\nLocalism Act 2011\, ss.1-8\n\n\n \nAt 20.55\nThe committee resolved to extend the meeting in order to complete the business to be transacted.\n \nStanding Orders 3. Z\n\n\nP&S22/015\nTo receive and note quotations for the repair of the Showfield Allotments wall and decide what further action to take. Exclusion of public and press recommended due to commercial time sensitive commercial sensitivity. \nPaper K\nThe committee noted the quotation received and the likely cost of the project. \nFurther quotations would need to be obtained.\nOM to obtain further quotation. \nLocal Government Act 1984\, s8(1)(i)\n\n\nP&S22/016\nTo review the grass verge maintenance contract with Lincolnshire County Council and consider whether to participate in the scheme in 2022-23. \nPaper L\nThe committee recommends to full Council \na)            To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23. \nb)            To decide on a suitable contractor to undertake to work.\nTC to add to Full Council Agenda.\nHighways Act 1980\, s 96(5) \n  \n \n\n\nP&S22/017\nTo consider whether to terminate the maintenance of two roundabouts. \nPaper M\nThe committee resolved to terminate the maintenance of the Thorndyke Way and Corringham Road roundabouts.\nTC to write to LCC.\nHighways Act 1980\, s 96(5)\n\n\nP&S22/018\nTo receive any items for notification to be included on a future agenda – for information only\n·         Allotments water supply \n·         Rotary Club event in Richmond Park \n·         Aviary at Richmond Park \n·         Disposal of Allotment Management \n \nTC to add to agenda\nN/A\n\n\nP&S22/019\nTo note the date and time of the next Property and Services committee is scheduled for 10 February 2022 at 19.00.\nThe date of the next Property and Services Committee Meeting was confirmed for 10 February 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 21.15. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-public-and-press-welcome-to-attend/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211216T190000 DTEND;TZID=Europe/London:20211216T210000 DTSTAMP:20211214T171854Z CREATED:20210903T105616Z LAST-MODIFIED:20211214T171854Z UID:27033-1639681200-1639688400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - 16.12.2021 - CANCELLED DESCRIPTION: URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14-12-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT END:VCALENDAR