BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20250211T183000 DTEND;TZID=Europe/London:20250211T203000 DTSTAMP:20250328T143623Z CREATED:20240508T073457Z LAST-MODIFIED:20250328T143623Z UID:33370-1739298600-1739305800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [175.92 KB] \nAGENDA - Tuesday 11 February 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor James Ward (sub) \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 11 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/128  Apologies for Absence\nTo note apologies for absence. \nPS25/129  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/130  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/131  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/132  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/133  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 January 2025 (pages 3 to 6) \nPS25/134  Love Lane Allotment Dyke / Drainage\nTo consider update report on Love Lane allotment dyke and drainage.\nPaper B (pages 7 to 8) \nPS25/135  Fire Risk Assessment\nTo note Fire Risk Assessment Reports for Marshalls Sports Ground.\nPaper C Main Pavilion (pages 9 to 62)\nPaper D Bowls Pavilion (pages 63 to 110) \nPS25/136  Tree Management and Hedge Reduction\nTo consider quotations received to fell\, pollard trees and reduce hedges at Richmond Park\, General Cemetery and North Warren Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 111 to 113) \nPS25/137  VE Day Event\nTo receive verbal report regarding potential collaborative working with Gainsborough Trinity Foundation for a VE Day event. \nPS25/138  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler\nii. Volunteer Recognition\niii. Richmond House Conservatory Replacement\niv. General Cemetery Extension\nv. General Cemetery potential carpark area\nvi. General Cemetery Chapel \n PS25/139  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 06 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250114T183000 DTEND;TZID=Europe/London:20250114T203000 DTSTAMP:20250212T111822Z CREATED:20240508T073332Z LAST-MODIFIED:20250212T111822Z UID:33369-1736879400-1736886600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [159.71 KB] \nAGENDA - Property and Services Committee - Tuesday 14 January 2025 PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 January 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/115  Apologies for Absence\nTo note apologies for absence. \nPS25/116  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/117  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/118  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/119  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/120  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 10 December 2024 (pages 4 to 7) \nPS25/121  Matters Arising Schedule\nTo note current position of previously agreed actions as at 7 November 2024.\nPaper B (pages 8 to 20) \nPS25/122  Fire Risk Assessment\nTo note Fire Risk Assessment Report for Richmond House.\nPaper C (pages 21 to 69) \nPS25/123  Grass Verge Cutting\nTo consider quotations received for parish grass verge cutting for 2025/26.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 70 to 75) \nPS25/124  Trees Safety Report\nTo receive tree safety report following receipt of the Tree Safety Survey.\nPaper E (pages 76 to 80) \nPS25/125  General Cemetery Tree Works\nTo consider quotations received to carry out works on the boundary trees in the General Cemetery following the safety survey.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 81 to 84) \nPS25/126  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler\nii. Volunteer Recognition\niii. Richmond House Conservatory Replacement\niv. General Cemetery Extension\nv. General Cemetery potential carpark area\nvi. General Cemetery Chapel \n PS25/127  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 February 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 09 January 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-25/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241210T183000 DTEND;TZID=Europe/London:20241210T203000 DTSTAMP:20250117T094105Z CREATED:20240508T074705Z LAST-MODIFIED:20250117T094105Z UID:33387-1733855400-1733862600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [162.92 KB] \nAGENDA - Tuesday 10 December 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 10 December 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/100  Apologies for Absence\nTo note apologies for absence. \nPS25/101  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/102  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/103  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/104  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/105  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 12 November 2024 (pages 4 to 7) \nPS25/106  Communities Officer Report (Allotments)\nTo note the update report from the Communities Officer and the use of the delegated functions and consider recommendation contained therein.\nPaper B (pages 8 to 11) \nPS25/107  Communities Officer Report (Grants & Community)\nTo consider the report from the Communities Officer on identified projects for funding and opportunities.\nPaper C (pages 12 to 14) \nPS25/109  Allotment Site Secretary\nTo consider recommendation to amend the name of the site secretary and election period.\nPaper D (pages 15 to 17) \nPS25/108  Allotment Application\nTo consider allotment application received.\nExclusion of public and press recommended due to confidential nature.\nPaper E (pages 18 to 20) \nPS25/110  Bus Shelters\nTo consider report from the Operations Manager regarding a number of aspects of Council owned shelters.\nExclusion of public and press recommended due to time sensitive commercial sensitivity and confidential nature.\nPaper F (pages 21 to 27) \nPS25/111  General Cemetery Memorial Tributes\nTo consider update report from the Operations Manager.\nExclusion of public and press recommended due to confidential nature.\nPaper G (pages 28 to 33) \nPS25/112  2025 / 2026 Budget\nTo consider draft budget requirements for 2025/26 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\nPaper H (pages 34 to 48)\n\n\nPS25/113  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matter Arising Schedule – January\nii. Grass Verge cutting – January\niii. Cemetery tree works – January\niv. Fire Risk Assessments – January\nv. Marshalls Boiler – January\nvi. Richmond House Conservatory Replacement\nvii. General Cemetery Extension\nviii. General Cemetery potential carpark area\nix. General Cemetery Chapel \nPS25/114  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 14 January 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 05 December 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241112T183000 DTEND;TZID=Europe/London:20241112T203000 DTSTAMP:20250107T145023Z CREATED:20240508T073303Z LAST-MODIFIED:20250107T145023Z UID:33368-1731436200-1731443400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [158.61 KB] \nAGENDA - Tuesday 12 November 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/086  Apologies for Absence\nTo note apologies for absence. \nPS25/087  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/088  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/089  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/090  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/091  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 8 October 2024 (pages 4 to 9) \nPS25/092  Illuminate\nTo approve funding contribution for the Illuminate event in 2025.\nPaper B (pages 10 to 11) \nPS25/093  Memorial Mason Guidance\nTo review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.\nPaper C (pages 12 to 18) \nPS25/094  Tree Safety Survey\nTo receive tree safety survey for Council managed sites.\nThe Operations Manager will produce a maintenance plan for a future meeting.\nPaper D (pages 19 to 56) \nPS25/095  Richmond House Survey\nTo receive survey report and proposal following invasive survey on dry rot at Richmond House and consider recommending to Full Council to incur cost.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 57 to 82) \nPS25/096  General Cemetery Memorial Tributes\nTo receive verbal update from the Operations Manager.\nExclusion of public and press recommended due to confidential nature. \nPS25/097  2025 / 2026 Budget\nTo consider budget requirements for 2025/26 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper F (pages 83 to 98) \nPS25/098  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. General Cemetery Trees – December\nii. Love Lane Dyke – December\niii. Communities Officer Report (Allotments) – December\niv. Grass Verge Cutting – December\nv. Bus Shelters – December\nvi. Marshalls Boiler\nvii. Richmond House Conservatory Replacement\nviii. General Cemetery Extension\nix. General Cemetery potential carpark area\nx. General Cemetery Chapel\nxi. Richmond House Fire Risk Assessment review \nPS25/099  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 10 December 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 07 November 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-24/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241008T183000 DTEND;TZID=Europe/London:20241008T203000 DTSTAMP:20250129T104815Z CREATED:20240508T073239Z LAST-MODIFIED:20250129T104815Z UID:33367-1728412200-1728419400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.33 KB] \nAGENDA - Tuesday 8 October 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 8 October 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/068  Apologies for Absence\nTo note apologies for absence. \nPS25/069  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/070  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/071  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/072  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/073  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 10 September 2024 (pages 4 to 8) \nPS25/074  Matters Arising Schedule\nTo note current position of previously agreed actions as at 3 October 2024.\nPaper B (pages 9 to 17) \nPS25/075  Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries\nTo review and adopt the revised Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries.\nPaper C (pages 18 to 40) \nPS25/076  Community Grant Policy\nTo review and adopt the revised Community Grant Policy.\nPaper D (pages 41 to 46) \nPS25/077  Christmas Lights Festival\nTo receive verbal update following meeting with WLDC and approve funding contribution.\nPaper E (pages 47 to 48) \nPS25/078  Event Application\nTo consider application to hold Community Family Fun Day on Levellings Playing Field and any associated charges.\nPaper F (pages 49 to 55) \nPS25/079  Event Application\nTo consider application to hold a Gainsborough Pride event on Levellings Playing Field and any associated charges.\nPaper G (pages 56 to 62) \nPS25/080  Tree Felling\nTo consider quotations received to fell a mature Ash Tree in Richmond Park with Ash dieback.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 63 to 65) \nPS25/081  Levellings Dog Walk Footpath\nTo consider undertaking a tender process to remove two footpaths and replace with one new footpath in the Levellings Dog Walk.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper I (pages 66 to 70) \nPS25/082  General Cemetery Extension – Old Nursery Site\nTo consider current position with a potential General Cemetery extension and decide next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper J (pages 71 to 76) \nPS25/083  2025 / 2026 Budget\nTo consider budget requirements for 2025/26 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nTo consider the reallocation of the Community Grants budget (2040/2) to the Property and Services Committee from Finance and Strategy Committee. \nPS25/084  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Tree Safety Survey – November\nii. Bus Shelters – November\niii. Memorial Mason Guidance Review – November\niv. Marshalls Boiler\nv. Richmond House Conservatory Replacement\nvi. General Cemetery Extension\nvii. General Cemetery potential carpark area\nviii. General Cemetery Chapel\nix. Richmond House Fire Risk Assessment review \nPS25/085  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 November 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 03 October 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-23/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240910T183000 DTEND;TZID=Europe/London:20240910T203000 DTSTAMP:20241024T090917Z CREATED:20240508T073210Z LAST-MODIFIED:20241024T090917Z UID:33366-1725993000-1726000200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [163.81 KB] \nAGENDA - Tuesday 10 September 2024 - Property and Services Committee - Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 10 September 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/050  Apologies for Absence\nTo note apologies for absence. \nPS25/051  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/052  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/053  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/054  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/055  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 July 2024 (pages 4 to 7) \nPS25/056  Matters Arising Schedule\nTo note current position of previously agreed actions as at 5 September 2024.\nPaper B (pages 8 to 16) \nPS25/057  Allotment Officer Report\nTo note the update report from the Allotments Officer and the use of the delegated functions.\nPaper C (pages 17 to 23) \nPS25/058  Animal on Allotment Policy Update\nTo review and adopt the updated Animal on Allotment Policy.\nPaper D (pages 24 to 38) \nPS25/059  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of public and press recommended due to confidential nature.\nPaper E (pages 39 to 44) \nPS25/060  Love Lane Allotment Dyke\nTo consider quotation received to clean/dig out the dyke on Love Lane Allotments.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 45 to 46) \nPS25/061  Bus Shelter Audit\nTo receive an audit of the 17 bus shelters owned by Gainsborough Town Council and consider any actions required.\nPaper G (pages 47 to 65) \nPS25/062  Community Grant Applications\nTo consider grant applications received.\ni. Lincoln and Lindsey Blind Society – £300 Paper H (pages 66 to 72)\nii. Stepping Stone Theatre for Mental Health – £300 Paper I (pages 73 to 78)\niii. Disability Social Network – £872 Paper J (pages 79 to 84)\niv. Greener Gainsborough – £1\,000 Paper K (pages 85 to 90) \nTo note that the following Community Grant funds are available:\n£0 in 2024 / 2025 budget\n£1\,514.97 in earmarked reserves\nPaper L (pages 91 to 96) \nPS25/063  Gainsborough & District Heritage Association Signage\nTo consider approving a letter of support to Gainsborough & District Heritage Association in obtaining brown heritage signage.\nPaper M (pages 97 to 98) \nPS25/064  Citizen of the Year Award 2024\nTo consider and approve who\, if any\, to award the Citizen of the Year 2024 to.\nExclusion of public and press recommended due to the confidential nature.\nPaper N (pages 99 to 103) \nPS25/065  General Cemetery Memorial Tributes\nTo consider complaints regarding memorial tributes.\nExclusion of public and press recommended due to confidential nature.\nPaper O TO FOLLOW (pages 104 to ??) \nPS25/066  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Levellings Dog Walk Footpath – October\nii. 2025/26 Budget – October\nii. General Cemetery Trees – October\niv. Tree Safety Survey report – October\nv. Exhumation Policy Review\nvi. Memorial Safety Policy Review\nvii. Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\nviii. Marshalls Boiler\nix. Richmond House Conservatory Replacement\nv. General Cemetery Extension\nvi. General Cemetery potential carpark area\nvii. General Cemetery Chapel\nviii. Richmond House Fire Risk Assessment review \nPS25/067  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 8 October 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 05 September 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-22/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240709T183000 DTEND;TZID=Europe/London:20240709T203000 DTSTAMP:20240923T115204Z CREATED:20240508T073139Z LAST-MODIFIED:20240923T115204Z UID:33365-1720549800-1720557000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [170.49 KB] \nAGENDA - Tuesday 9 July 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 9 July 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/034  Apologies for Absence\nTo note apologies for absence. \nPS25/035  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/036  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/037  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/038  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/039  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 11 June 2024 (pages 4 to 7) \nPS25/040  Matters Arising Schedule\nTo note current position of previously agreed actions as at 4 July 2024.\nPaper B (pages 8 to 15) \nPS25/041  Allotment Newsletter\nTo note the production of an allotment newsletter and decide on any input.\nPaper C (pages 16 to 19) \nPS25/042  Foxby Hill Allotments\nTo consider quotations received for the demolition and removal of heritage and unsafe structures.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 20 to 24) \nPS25/043  Love Lane Allotment Pond\nTo consider quotations received for the erection of fencing around the pond as a condition of the planning permission.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 25 to 61) \nPS25/044  North Warren Allotments\nTo consider quotations received f to replace fence due to unsatisfactory RAMS of previous awarded contractor.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 61 to 66) \nPS25/045  Richmond House Conservatory Replacement\nTo receive verbal update. \nPS25/046  Community Grants Policy & Application Form\nTo review and adopt the below: –\ni. Community Grants Policy\nii. Application Form\niii. Grant Funding Agreement\niv. Evaluation Form\nv. Grant Application Process\nPaper G (pages 67 to 88) \nPS25/047  Community Grant Applications\nTo consider grant applications received.\ni.       Gainsborough Adventure Playground – £1\,240.08 Paper H (pages 89 to 123) \nTo note that the following Community Grant funds are available: \n\n£0 in 2024 / 2025 budget\n£2\,755.05 in earmarked reserves\n\nPaper I (pages 124 to 129) \nPS25/048  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Exhumation Policy Review\nii. Memorial Safety Policy Review\niii. Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\niv. General Cemetery Trees – September\nv. Tree Safety Survey report – September\nvi. Memorial Tributes – November\nvii. General Cemetery potential carpark area\nviii. General Cemetery Chapel\nix. Richmond House Fire Risk Assessment review \nPS25/049  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 10 September 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 04 July 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240611T183000 DTEND;TZID=Europe/London:20240611T203000 DTSTAMP:20240712T124207Z CREATED:20240508T073107Z LAST-MODIFIED:20240712T124207Z UID:33364-1718130600-1718137800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [159.88 KB] \nAGENDA - Tuesday 11 June 2024 - Property and Services Committee - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 11 June 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/021  Apologies for Absence\nTo note apologies for absence. \nPS25/022  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/023  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/024  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/025  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/026  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 May 2024 (pages 4 to 8) \nPS25/027  Matters Arising Schedule\nTo note current position of previously agreed actions as at 6 June 2024.\nPaper B (pages 9 to 17) \nPS25/028  Play Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting from these.\nPaper C (pages 18 to 26) \nPS25/029  Community Grant Applications\nTo consider grant applications received.\ni.       Gainsborough Adventure Playground – £800.80 Paper D (pages 27 to 68)\nii.      Gainsborough Men’s Shed – £1\,004.95 Paper E (pages 69 to 114) \nTo note that the following Community Grant funds are available: \n\n£650 in 2024 / 2025 budget\n£3\,110 in earmarked reserves\n\nPaper F (pages 115 to 120) \nPS25/030  Tractor Purchase\nTo consider purchasing a 40hp tractor and ancillary equipment.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 121 to 124) \nPS25/031  Levellings Dog Walk Footpath\n To consider what works (if any) the Committee would like to carry out on footpaths in order for a plan with a specification to be put to WLDC for approval.\nPaper H (pages 125 to 127) \nPS25/032  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nCommunity Grants Policy & Application Form Review\nExhumation Policy Review\nMemorial Safety Policy Review\nGuidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\nGeneral Cemetery Trees – September\nTree Safety Survey report – September\nMemorial Tributes – November\nGeneral Cemetery potential carpark area\nGeneral Cemetery Chapel\nRichmond House conservatory replacement\nRichmond House Fire Risk Assessment review\n\n  \nPS25/033  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 July 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nWednesday\, 05 June 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240514T183000 DTEND;TZID=Europe/London:20240514T203000 DTSTAMP:20240625T081014Z CREATED:20240501T131556Z LAST-MODIFIED:20240625T081014Z UID:33288-1715711400-1715718600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [159.75 KB] \nAGENDA - Tuesday 14th May 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 May 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/001  Apologies for Absence\nTo note apologies for absence. \nPS25/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPS25/003  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS25/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/007  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 April 2024 (pages 4 to 7) \nPS25/008  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 May 2024.\nPaper B (pages 8 to 15) \nPS25/009  Allotment Officer Report\nTo note the update report from the Allotments Officer and the use of the delegated functions.\nPaper C (pages 16 to 20) \nPS25/010  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of public and press recommended due to confidential nature.\nPaper D (pages 21 to 27) \nPS25/011  Marshalls Sports Ground Carpark\nTo consider quotations received to carry out repairs to the surface.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 28 to 29) \nPS25/012  Levellings Dog Walk Footpath\nTo consider quotations received to remove a footpath and re-site a footpath.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 30 to 35) \nPS25/013  General Cemetery Trees\nTo consider complaint received regarding the lime trees in the General Cemetery.\nExclusion of public and press recommended due to confidential nature.\nPaper G (pages 36 to 42) \nPS25/014  General Cemetery Memorial Tributes\nTo consider complaints regarding memorial tributes.\nExclusion of public and press recommended due to confidential nature.\nPaper H (pages 43 to 47) \nPS25/015  General Cemetery Issue\nTo consider Officer report on cemetery issue and instruct Officers on next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper I (pages 48 to 53) \nPS25/016  General Cemetery Extension – Old Nursery Site\nTo consider costings of potential designs and next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper J (pages 54 to 82) \nPS25/017  Marshalls Sports Ground Booking\nTo consider verbal report on upcoming booking. \nPS25/018  Community Grant Applications\nTo consider grant applications received.\ni.       St Paul’s Church\, Morton – £1\,500 Paper K (pages 83 to 110)\nii.      Stepping Stone Theatre For Mental Health – £350 Paper L (pages 111 to 134) \nTo note that the following Community Grant funds are available:\n£2\,000 in 2024 / 2025 budget\n£3\,110 in earmarked reserves\nPaper M (pages 135 to 140) \nPS25/019  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nCommunity Grants Policy & Application Form Review – June\nExhumation Policy Review – June\nMemorial Safety Policy Review – June\nGuidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review – June\nPlay Area RoSPA Safety Inspection Reports – June\nGeneral Cemetery potential carpark area\nGeneral Cemetery Chapel\nRichmond House conservatory replacement\nRichmond House Fire Risk Assessment review\n\n\nPS25/020  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 June 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 09 May 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240409T190000 DTEND;TZID=Europe/London:20240409T210000 DTSTAMP:20240515T121402Z CREATED:20230706T080638Z LAST-MODIFIED:20240515T121402Z UID:29903-1712689200-1712696400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [165.80 KB] \n2024-04-09 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Key\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 9 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/193  Apologies for Absence\nTo note apologies for absence. \nPS24/194  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/195  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/196  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/197  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/198  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 12 March 2024 (pages 4 to 8) \nPS24/199  Matters Arising Schedule\nTo note current position of previously agreed actions as at 4 April 2024.\nPaper B (pages 9 to 16) \nPS24/200  Allotment Officer Report\nTo note the update report from the Allotments Officer on tenancy breaches.\nPaper C (pages 17 to 18) \nPS24/201  North Warren Allotment Fence\nTo consider quotations received to replace fence at North Warren Allotment.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 19 to 23) \nPS24/202  Showfield Allotment Wall\nTo consider quotations received to rebuild part of the Showfield Allotment Wall.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 24 to 28) \nPS24/203  General Cemetery Extension – Old Nursery Site\nTo consider costings of potential designs and next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper F (pages 29 to 33) \nPS24/204  Richmond Park Fountain\nTo note the report.\nPaper G (pages 34 to 36) \nPS24/205  Richmond Park Listing Status\nTo note the report and approve next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper H (pages 37 to 41) \nPS24/206  Meeting with Lincolnshire County Council Registration Service\nTo note the actions from the meeting with LCC.\nExclusion of public and press recommended due to confidential nature.\nPaper I (pages 42 to 46) \nPS24/207  Marshalls Sports Ground Booking\nTo consider verbal report on upcoming booking. \nPS24/208  Event Booking\nTo consider further information for an application to hold Community Family Fun Day on Levellings Playing Field following PS24/170 resolution RESOLVED: to approve the application in principle to hold Community Family Fun Day on Levellings Playing Field but require further information and site layout plan.\nPaper J (pages 47 to 49) \nPS24/209  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nCommunity Grants Policy & Application Form Review\nExhumation Policy Review\nMemorial Safety Policy Review\nGuidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\nLevellings footpath maintenance\nGeneral Cemetery potential carpark area\nGeneral Cemetery Chapel\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\nRichmond House Fire Risk Assessment review\n\n\nPS24/210  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 14 May 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 04 April 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240312T190000 DTEND;TZID=Europe/London:20240312T210000 DTSTAMP:20240426T120522Z CREATED:20230706T080531Z LAST-MODIFIED:20240426T120522Z UID:29902-1710270000-1710277200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.76 KB] \n2024-03-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 March 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/173  Apologies for Absence\nTo note apologies for absence. \nPS24/174  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/175  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/176  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/177  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/178  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 13 February 2024 (pages 4 to 9) \nPS24/179  Matters Arising Schedule\nTo note current position of previously agreed actions as at 7 March 2024.\nPaper B (pages 10 to 21) \nPS24/180  Allotment Secretaries\nTo consider gratitude letters of gratitude for current Allotment Secretaries and upcoming Allotment Secretary elections.\nPaper C (pages 22 to 24) \nPS24/180  Love Lane Allotment Pond\nTo note the update of the developments of the Love Lane Pond.\nPaper D (pages 25 to 26) \nPS24/181  Allotment Garden Application\nTo consider application for an allotment garden.\nExclusion of public and press recommended due to the confidential nature.\nPaper E (pages 27 to 29) \nPS24/182  Allotment Garden Reallocation\nTo consider reallocation of a plot holder on Love Lane Allotments.\nExclusion of public and press recommended due to the confidential nature.\nPaper F (pages 30 to 31) \nPS24/183  Community Grant Applications\nTo consider grant applications received.\n1) Hillcrest Early Years Academy – £1\,000 Paper G (pages 32 to 37)\n2) Morton Feastival – £730 Paper H (pages 38 to 44) \nTo note that the following Community Grant funds are available: \n\n£4\,840 in earmarked reserves\n\nhttps://gainsborough-tc.gov.uk/policy/community-grants-policy/ \nPS24/184  Revised Operations Team Working – Equipment\nTo consider quotations received for the purchase of a compact tractor.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper I (pages 45 to 49 \nPS24/185  General Cemetery Extension Plans\nTo consider potential cemetery extension plans following the drop-in session and instruct Officers on next steps.\nPaper J (pages 50 to 63) \nPS24/186  Childrens Cricket Sessions\nTo consider request from Gainsborough Cricket Club to use the cricket field free of charge.\nPaper K (pages 64 to 65)\n \nPS24/187  Remembrance Sunday       \nTo consider outcome of debrief meeting with All Saints Parish Church and RBL.\nPaper L (pages 66 to 67) \nPS24/188  Illuminate\, GO Festival and Town Centre Bunting         \nTo consider financial contributions to Illuminate\, GO Festival and the Town Centre bunting.\nPaper M (pages 68 to 69) \nPS24/189  Tim Davies Commemoration\nTo consider options/ways to commemorate the life of Tim Davies and his service to the community. \nPS24/190  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update\nRichmond House Fire Risk Assessment review\n\n\nPS24/191  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 April 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 07 March 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-snd-services-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240213T190000 DTEND;TZID=Europe/London:20240213T210000 DTSTAMP:20240314T131641Z CREATED:20230706T080142Z LAST-MODIFIED:20240314T131641Z UID:29901-1707850800-1707858000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [171.16 KB] \n2024-02-13 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 13 February 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/149  Apologies for Absence\nTo note apologies for absence. \nPS24/150  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/151  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/152  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/153  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/154  Vice Chairman\nTo appoint Vice Chairman for this committee. \nPS24/155  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 16 January 2024 (pages 5 to 8) \nPS24/156  Matters Arising Schedule\nTo note current position of previously agreed actions as at 8 February 2024.\nPaper B (pages 9 to 17) \nPS24/157  Love Lane Allotment Pond\nTo consider update following the Hydrographical Survey and Ecological Survey’s.\nPaper C (pages 18 to 21) \nPS24/158  Allotment Handbook\nTo review and adopt the Allotment Handbook.\nPaper D (pages 22 to 43) \nPS24/159  Allotment Letters\nTo review and approve the permission and breach letters.\nPaper E (pages 44 to 69) \nPS24/160  Council Leased Vehicles \nTo consider quotations received for replacement leased vehicles.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 70 to 74) \nPS24/161  Grave Digging SLA\nTo note report on who has been appointed the Council’s grave digging contractor.\nExclusion of public and press recommended due to the confidential nature.\nPaper G (pages 75 to 77) \nPS24/162  Memorial Testing\nTo consider quotations received for memorial testing in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 78 to 82) \nPS24/163  General Cemetery Boundary Repairs\nTo consider quotations received for the repairs to the General Cemetery boundary.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper I (pages 83 to 85) \nPS24/164  General Cemetery Extension Plans\nTo consider verbal update from the Operations Manager. \nPS24/165  Parish Agreement Grass Verge Cutting 2024 – 2025\nTo consider report on grass verge cutting for 2024/2025.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 86 to 91) \nPS24/166  Richmond Park Aviary\nTo consider approving the sale of the aviary.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 92 to 95) \nPS24/167  Levellings Dog Walk\nTo consider verbal update from the Operations Manager. \nPS24/168  Tim Davies Commemoration\nTo consider options/ways to commemorate the life of Tim Davies and his service to the community. \nPS24/169  Event Application      \nTo consider application to hold Rotary Fireworks\, Food and Music Event on Marshalls Sports Ground.\nPaper L (pages 96 to 101) \n PS24/170  Event Application      \nTo consider application to hold Community Family Fun Day on Levellings Playing Field.\nPaper M (pages 102 to 110) \nPS24/171  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nGeneral Cemetery extension\nRemembrance Sunday\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update\nRichmond House Fire Risk Assessment review\n\nPS24/172  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 March 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 08 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240116T190000 DTEND;TZID=Europe/London:20240116T210000 DTSTAMP:20240215T102050Z CREATED:20230706T080031Z LAST-MODIFIED:20240215T102050Z UID:29900-1705431600-1705438800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [163.07 KB] \n2024-01-16 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 16 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/133  Apologies for Absence\nTo note apologies for absence. \nPS24/134  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/135  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/136  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/137  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/138  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 12 December 2023 (pages 4 to 9) \nPS24/139  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 January 2024.\nPaper B (pages 10 to 19) \nPS24/140  Allotment Tenancy Agreement Review\nTo review and adopt the Allotment Tenancy Agreement.\nPaper C (pages 20 to 32) \nPS24/141  Love Lane Allotment Pond\nTo consider quotations for Hydrographical and Ecological surveys and pond management plan for the Love Lane pond.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 33 to 36) \nPS24/142  General Cemetery Chapel Condition Survey\nTo consider condition survey report received and determine next steps.\nPaper E (pages 37 to 90\, for hard copy see December agenda pack) \nPS24/143  Sandfield Lane North Play Area\nTo note update following resolution PS24/107.\nPaper F (pages 91 to 94) \nPS24/144  Levellings Dog Walk Footpath\nTo consider verbal update from the Operations Manager. \nPS24/145  Parish Agreement Grass Verge Cutting 2024 – 2025\nTo consider verbal update from the Operations Manager. \nPS24/146  Christmas Lights Festival 2024\nTo consider date for the Christmas Lights Festival 2024.\nPaper G (pages 95 to 96) \nPS24/147  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update\nRichmond House Fire Risk Assessment review\n\nPS24/148  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 February 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nTuesday\, 09 January 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231212T190000 DTEND;TZID=Europe/London:20231212T210000 DTSTAMP:20240119T144840Z CREATED:20230706T075921Z LAST-MODIFIED:20240119T144840Z UID:29899-1702407600-1702414800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [173.11 KB] \n2023-12-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 December 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/114  Apologies for Absence\nTo note apologies for absence. \nPS24/115  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/116  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/117  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/118  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/119  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 November 2023 (pages 5 to 10) \nPS24/120  Matters Arising Schedule\nTo note current position of previously agreed actions as at 7 December 2023.\nPaper B (pages 11 to 20) \nPS24/121  Allotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policy & Tenancy Agreement Review \n\nAllotment Tenancy Agreement\nKeeping Animals of Allotment Policy\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nAllotment Garden Application form\nAnimal & Animal Housing Application form\nPigeon & Pigeon Loft Application form\nTemporary Structure / Shed Application form\nPond\, Fence\, Hedge\, Shrub and Bush or Tree Application Form\nEmergency Contact form\nChange of Contact form\n\nPaper C (pages 21 to 78) \nPS24/122  Love Lane Allotment Pond\nTo consider Asbestos Survey report and quotations for removal and determine next steps.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 79 to 107) \nPS24/123  Marshalls Sports Ground Bowls Sheds\nTo consider quotations received to remove green bowls shed and replace with fencing at Marshalls Sports Ground.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 108 to 110) \nPS24/124  Marshalls Sports Ground Main Pavilion Heating\nTo consider replacement of the building management system managed heating system and hot water system at Marshalls Pavilion.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 111 to 113) \nPS24/125  Richmond House Rear Entrance and Toilets\nTo consider quotation received to repair and redecorate the rear entrance and toilets at Richmond House.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 114 to 116) \nPS24/126  General Cemetery Chapel Condition Survey\nTo consider condition survey report received and determine next steps.\nPaper H (pages 117 to 170 \nPS24/127  Grave Digging Service Level Agreement (SLA)\n To consider approving the SLA for grave digging services.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 171 to 181) \nPS24/128  Sandfield Lane North Play Area\nTo note verbal update and consider any response received.\nExclusion of public and press recommended due to the confidential nature. \nPS24/129  Council Leased Vehicles and Revised Operations Team Working – Equipment\nTo consider whether to investigate revising the leased vehicles and the purchase of a compact tractor.\nPaper J (pages 182 to 186) \nPS24/130  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper K (pages 187 to 202)\n \nPS24/131  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nLevellings Dog Walk Footpath\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update – January\nRichmond House Fire Risk Assessment review\n\n\nPS24/132  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 16 January 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 07 December 2023 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231114T190000 DTEND;TZID=Europe/London:20231114T210000 DTSTAMP:20231214T113040Z CREATED:20230706T075805Z LAST-MODIFIED:20231214T113040Z UID:29898-1699988400-1699995600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [184.30 KB] \n2023-11-14 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Tim Davies\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/077  Apologies for Absence\nTo note apologies for absence. \nPS24/078  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/079  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/080  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/081  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/082  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 10 October 2023 (pages 5 to 8) \nPS24/083  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 November 2023.\nPaper B (pages 9 to 18) \nPS24/084  Allotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policy & Tenancy Agreement Review \n\nAllotment Tenancy Agreement\nKeeping Animals of Allotment Policy\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nAllotment Garden Application form\nAnimal & Animal Housing Application form\nPigeon & Pigeon Loft Application form\nTemporary Structure / Shed Application form\nPond\, Fence\, Hedge\, Shrub and Bush or Tree Application Form\nEmergency Contact form\nChange of Contact form\n\nPaper C (pages 19 to 64) \nPS24/085  Love Lane Allotment Pond\nTo consider report on the history and creation of the pond at Love Lane allotments.\nPaper D (pages 65 to 72) \nPS24/086  Love Lane Allotment Garden No. 54\nTo consider report on change of tenancy arrangements on allotment garden 54.\nExclusion of public and press recommended due to the confidential nature.\nPaper E (pages 73 to 87) \nPS24/087  General Cemetery Litter Bins\nTo consider quotations received to replace x10 litter bins in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 88 to 91) \nPS24/088  General Cemetery Chapel Condition Survey\nTo consider quotations received to carry out a condition survey of the chapel at the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 92 to 94) \nPS24/089  General Cemetery Waste Compound\nTo consider quotation received to undertake ground repair works of the waste compound at the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 95 to 101) \nPS24/090  Sandfield Lane North Play Area\nTo consider the Town Councils future in maintaining and inspecting Sandfield Lane North play area.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 102 to 130) \nPS24/091  Levellings Dog Walk Footpath\nTo receive correspondence from the Arboriculturist regarding the tree lining the dog walk. Referred from PS24/074.\nPaper J (pages 131 to 133) \nPS24/092  Marshalls Sports Ground Bowls Sheds\nTo consider quotations received to repair the roof of the brown bowls shed at Marshalls Sports Ground.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper K (pages 134 to 136) \nPS24/093  Citizen of the Year Award\nTo consider and approve who\, if any\, to award the Citizen of the Year 2023 to.\nExclusion of public and press recommended due to the confidential nature.\nPaper L (pages 137 to 144) \nPS24/094  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper M (pages 145 to 163)\n \nPS24/095  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nLove Lane Allotment Pond asbestos survey results\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update – December\nRichmond House Fire Risk Assessment review\n\nPS24/096  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 09 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231010T190000 DTEND;TZID=Europe/London:20231010T210000 DTSTAMP:20231116T120157Z CREATED:20230706T075034Z LAST-MODIFIED:20231116T120157Z UID:29897-1696964400-1696971600@gainsborough-tc.gov.uk SUMMARY:Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [182.90 KB] \n2023-10-10 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 10 October 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda No\nAgenda Item\n\n\n\n\nProcedural items\n\n\nPS24/077\nApologies for Absence\nTo note apologies for absence.\n\n\nPS24/078\nDeclarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\n\n\nPS24/079\nDispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\n\n\nPS24/080\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\n\n\nPS24/081\nMinutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A – Property and Services – Tuesday 12 September 2023\nPaper B – Property and Services – Tuesday 19 September 2023\n\n\nPS24/082\nMatters Arising Schedule\nSetting out current position of previously agreed actions as at 5 October 2023.\nPaper C\n\n\nAllotments\n\n\nPS24/083\nAllotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policies.\n·      Keeping Animals of Allotment Policy\n·      Keeping Hens / Chickens on Allotments Policy\n·      Keeping Rabbits on Allotments Policy\n·      Keeping Bees on Allotments Policy\n·      Keeping Pigeons on Allotments Policy\n·      Tenancy Breach Policy\n·      Waste Management Policy\nPaper D\n\n\nRichmond House & Park\n\n\nPS24/084\nRichmond House Lease\nTo consider lease agreement between WLDC and GTC dated 1 April 2009. This was requested to be put on the agenda from the Leader following the Strategy session.\nPaper E\n\n\nPS24/085\nRichmond House Windows\nTo consider quotations received for the repair and maintenance of 18 upstairs windows at Richmond House and approve the expenditure and chose a supplier.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F\n\n\nPlay Areas\n\n\nPS24/086\nLevellings Dog Walk Footpath / Trees\nTo receive verbal update.\n\n\nOther Services\n\n\nPS24/087\nFixed Electrical Testing\nTo consider quotations received for the Electrical Testing at Richmond House\, Marshalls\, Levellings and General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G\n\n\nOther\n\n\nPS24/088\nCitizen of the Year Award\nTo consider and approve criteria and proposals for Citizen of the Year Award 2023.\nPaper H\n\n\nPS24/089\nArmed Forces Day 2024\nTo consider email received from WLDC to see if GTC have intentions to hold an Armed Forces Day event in 2024.\nPaper I\n\n\nPS24/090\nMarket Place Uplighters\nTo consider request from WLDC to support the upgrade of the uplighters in the Market Place.\nPaper J\n\n\nPS24/091\n2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\n·         Grounds Maintenance\n·         Richmond House & Park\n·         Sports Grounds\n·         Cemetery\n·         Play Areas\n·         Allotments\n·         Public Realm\n·         Events\n·         Christmas Lights\n\n\nPS24/092\nItems for notification\nTo receive any items for notification to be included on a future agendas – for information only\n·         General Cemetery Chapel condition report quotes\n·         General Cemetery extension\n·         Richmond House conservatory replacement\n·         Play Area RoSPA Safety Inspection Reports\, remedial update – December\n·         Richmond House Fire Risk Assessment review\n·         Sandsfield Lane North play area\n\n\nPS24/093\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 14 November 2023 at 7.00pm URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230919T183000 DTEND;TZID=Europe/London:20230919T190000 DTSTAMP:20231011T100701Z CREATED:20230913T063139Z LAST-MODIFIED:20231011T100701Z UID:30076-1695148200-1695150000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [195.84 KB] \n2023-09-19 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an Extraordinary meeting of Property and Services  Committee which will be held on Tuesday 19 September 2023 commencing at 6.30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/069\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/070\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/071\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/072\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/073\nLove Lane Allotment Pond\nTo consider quotations received for an Ecological survey of the Love Lane allotment pond area.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper A\n \n\n\nPS24/074\nLevellings Footpath Resurfacing\nTo consider quotations received for the resurfacing of Levellings Footpaths.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper B\n \n\n\nPS24/075 \n  \n \nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  Richmond House and Park discussion documentØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/076\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 10 October 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee-3/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230912T190000 DTEND;TZID=Europe/London:20230912T210000 DTSTAMP:20231011T112126Z CREATED:20230706T074951Z LAST-MODIFIED:20231011T112126Z UID:29896-1694545200-1694552400@gainsborough-tc.gov.uk SUMMARY:Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [211.34 KB] \n2023-09-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 12 September 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/051\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/052\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/053\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/054\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/055\nMinutes of the previous meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true record of the meeting.\nPaper A – Property and Services – Tuesday 18 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/056\nMatters Arising Schedule\nSetting out current position of previously agreed actions as at 7 September 2023.\nPaper B\n \n\n\nPS24/057\nAllotment Officer Report\nTo note the report from the Allotments Officer and the use of the delegated functions.\nPaper C\n \n\n\nPS24/058\nGrant Applications\nTo consider grant applications received.\n1) Connexions 4 Youth – £1\,000 Paper D\n2) Stepping Stone Theatre for Mental Health – £450.00 Paper ETo note that the following Community Grant funds are available:\n·         £4\,840 in earmarked reserves\n·         £1\,000 remaining from the 2023/2024 budgethttps://gainsborough-tc.gov.uk/policy/community-grants-policy/\n \n\n\nPS24/059\nChristmas Lights Festival\nTo note and agree the proposals for the 2023 Christmas Lights Festival from WLDC.\nPaper F\n \n\n\nPS24/060\nRemembrance Sunday\nTo note the action timeline and progress made so far for Remembrance Sunday.\nPaper G\n \n\n\nPS24/061\nPlay Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting from these.\nPaper H\n \n\n\nPS24/062\nAisby Walk Skate Park\nTo consider quotation received for repair to Aisby Walk skate park.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper I\n \n\n\nPS24/063\nRichmond Park Footpaths\nTo consider appointing a contractor for Richmond Park footpaths’ repairs.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper J\n \n\n\nPS24/064\nRichmond Park Climbing Wall & Compound Security Fence\nTo note verbal report from the Operations Manager following item PS24/048 of 18 July 2023.\n \n\n\nPS24/065\nGeneral Cemetery Waste Compound\nTo consider authorising expenditure for brushwood and leave pile removal.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper K\n \n\n\nPS24/066\nLevellings Footpath Resurfacing\nTo consider report from the Operations Manager following tripping incident on the dog walk and consider quotations received.\nPaper L on the evening\n\n \n\n\nPS24/067 \n  \n \nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  Richmond House and Park discussion documentØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/068\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 10 October 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230718T183000 DTEND;TZID=Europe/London:20230718T190000 DTSTAMP:20230922T112826Z CREATED:20230711T125605Z LAST-MODIFIED:20230922T112826Z UID:29944-1689705000-1689706800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [195.72 KB] \n2023-07-18 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an exxtraordinary meeting of Property and Services  Committee which will be held on Tuesday 18 July 2023 commencing at 6.30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/042\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/043\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/044\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/045\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/046\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Committee\, Tuesday 11 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/047\nWeed and detritus removal equipment\nTo consider report from the Operations Manager seeking approval for the purchase of pedestrian weed and detritus removal equipment.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper B\n \n\n\nPS24/048\nClimbing wall & security fence\nTo consider report from the Operations Manager for the installation Climbing wall & Security Fence at Richmond Park.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper C\n \n\n\nPS24/049\nItems for notification\nTo receive any items for notification to be included on a future agendas – for information only\nØ  General Cemetery Chapel condition report quotes\nØ  General Cemetery extension\nØ  Richmond House conservatory replacement\nØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/050\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 12 September 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230711T190000 DTEND;TZID=Europe/London:20230711T210000 DTSTAMP:20230719T081625Z CREATED:20230518T063608Z LAST-MODIFIED:20230719T081625Z UID:29742-1689102000-1689109200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [224.42 KB] \n2023-07-11 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 11 July 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/026\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/027\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/028\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/029\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/030\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services – Tuesday 13 June 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/031\nGrant Applications\nTo consider grant applications received.\n1) Connexions 4 Youth – £1\,000 Paper B\n2) North Notts and Lincs Community Rail Partnership – £1\,000 Paper CTo note that the following Community Grant funds are available:\n·         £4\,840 in earmarked reserves\n·         £1\,000 remaining from the 2023/2024 budget\nhttps://gainsborough-tc.gov.uk/policy/community-grants-policy/\n \n\n\nPS24/032\nLaybo Fest 2024\nTo consider a booking request for Marshalls Sports Ground for 24 – 27 May 2024 and decide on an appropriate fee to be levied.\nPaper D\n \n\n\nPS24/033\nChristmas Lights switch on\nTo note verbal report from the Deputy Clerk.\n \n\n\nPS24/034\nGrave Digging\nTo consider a verbal report from the Operations Manager on burial processes and administration.\n \n\n\nPS24/035\nLove Lane Pond\nTo consider a verbal report from the Operations Manager regarding the retrospective planning application.\n \n\n\nPS24/036\nAllotment rent\nTo note and agree to the rent increase from Thonock and Somerby Estates for Middlefield Lane and Love Lane Allotments\nPaper E\n \n\n\nPS24/037\nAllotment Officer Report\nTo receive report from the Allotment Officer and decide on any action to be taken.\nExclusion of Public and press recommended.\nPaper F\n \n\n\nPS24/038\nRichmond Park Footpaths\nTo consider appointing a contractor for Richmond Park footpaths’ repairs.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper G\n \n\n\nPS24/039\nZero Turn Mower\nTo consider report from the Operations Manager seeking approval for the purchase of a replacement zero turn stand up grass cutting mower\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper H\n \n\n\nPS24/040\nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/041\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 12 September 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-11/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230613T190000 DTEND;TZID=Europe/London:20230613T210000 DTSTAMP:20230712T122106Z CREATED:20230518T063511Z LAST-MODIFIED:20230712T122106Z UID:29741-1686682800-1686690000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [208.12 KB] \n2023-06-13 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 13 June 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \n\nTown Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow\, Cllr J Ward\, Cllr H Warriner \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS24/010\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/011\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nPS24/012\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/013\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/014\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/015\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services – Tuesday 23 May 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/016\nGreener Gainsborough\nTo receive a presentation from John Lydon regarding an introductory of Greener Gainsborough\, Gainsborough Men Shed and his charity. How GG\, GMS and his charity can interlink with GTC and the AO\, for example\, community gardens for mental health and wellbeing\, accessible plots for people with physical disabilities and sensory gardens.\n \n\n\nPS24/017\nLove Lane Allotment pond consultation\nTo note the Love Lane allotment pond consultation results and consider recommendations contained in the report.\nPaper B\n \n\n\nPS24/018\nAllotment Officers Report\nTo note the report from the Allotments Officer and the use of the delegated functions.\nPaper C\n \n\n\nPS24/019\nGrave Digging\nTo consider a verbal report from the Operations Manager on burial processes and administration.\n \n\n\nPS24/020\nGrant Applications\nTo consider grant applications received.\n1) Connexions 4 Youth – £1\,000 Paper D\n2) North Notts and Lincs Community Rail Partnership – £1\,000 Paper E\n3) 2nd Gainsborough Guides – £1\,000 Paper F\n4) Salvation Army – £ Paper G (to follow)To note that the following Community Grant funds are available:\n·         £4\,840 in earmarked reserves\n·         £2\,000 remaining from the 2023/2024 budget\nhttps://gainsborough-tc.gov.uk/policy/community-grants-policy/\n \n\n\nPS24/021\nChildrens Cricket Sessions\nTo consider request from Gainsborough Cricket Club to use the cricket field free of charge.\nPaper H\n \n\n\nPS24/022\nLevellings Park Redevelopment – Self Closing Gates\nTo consider approving additional spend for new / refurbishment of self-closing play area gates.\nPaper I\nReferred from FC24/041\n \n\n\nPS24/023\nGrass Cutting Equipment\nTo consider report from the Operations Manager seeking approval for the purchase of towed grass cutting equipment.\nPaper J\nReferred from FC24/042\n \n\n\nPS24/024\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS24/025\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for 11 July 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-10/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230523T180000 DTEND;TZID=Europe/London:20230523T190000 DTSTAMP:20230616T112501Z CREATED:20230518T063344Z LAST-MODIFIED:20230616T112501Z UID:29740-1684864800-1684868400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [189.77 KB] \n2023-05-23 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 23 May 2023 commencing at 6.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nBelina Boyer\nTown Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow\, Cllr J Ward\, x2 VACANCIES \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS24/001\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/002\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nPS24/003\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\nLocalism Act 2011\, s31. \n\n\nPS24/004\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/005\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/006\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Planning Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 11 April 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/007\nCemetery Issue\nTo consider Officer report on cemetery issue and approve works and contractor quote.\nExclusion of public and press recommended due to the personal nature. \nPaper B\n \n\n\nPS24/008\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS24/009\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for 13 June 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-9/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230411T190000 DTEND;TZID=Europe/London:20230411T210000 DTSTAMP:20230602T122107Z CREATED:20221212T120733Z LAST-MODIFIED:20230602T122107Z UID:28631-1681239600-1681246800@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [200.81 KB] \n2023-04-11 Public Papers - PSAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 11th April 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/210\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/211\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/212\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/213\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/214\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 14 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/215\nHickman Bacon Memorial Park (The Levellings) development.\nTo note a verbal report on the progression of the scheme.\n \n\n\nPS23/216\nTo note  a verbal update from the Coronation Working Group.\n \n\n\nPS23/217\nTo note the to arborist’s report and recommendations and consider any action to be taken resulting from this.\nPaper B \nLocalism Act 2011\, s 1-8.\n\n\nPS23/218\nTo receive a presentation on Christmas lights.\n \n\n\nPS23/219\nTo note a verbal update on the allotment consultation and consider results if available.\n \n\n\nPS23/220\nTo note a verbal report on North Warren Allotments and consider any necessary action.\n \n\n\nPS23/221\nTo consider appointing a contractor for Cemetery footpaths’ repairs.\nPaper C\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nLocalism Act 2011\, s 1-8.\n\n\nPS23/222\nTo consider approving the expenditure for the repair to Richmond House roofing.\nPaper D\nExclusion of public and press recommended due to time sensitive commercial sensitivity\nLocalism Act 2011\, s 1-8.\n\n\nPS23/223\nTo consider a report on burial processes and administration and consider approving the recommendations therein\nPaper E\nExclusion of public and press recommended due to time sensitive commercial sensitivity\nLocalism Act 2011\, s 1-8.\n\n\nPS23/224\nTo consider permitting the use of Gainsborough Town Council open spaces for free family events.\nPaper F\n \n\n\nPS23/225\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/226\nTo note the date and time of the next Property and Services committee scheduled ?? June/July 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230314T190000 DTEND;TZID=Europe/London:20230314T210000 DTSTAMP:20230412T124509Z CREATED:20221212T120236Z LAST-MODIFIED:20230412T124509Z UID:28626-1678820400-1678827600@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [315.40 KB] \n2023-03-14 Public Papers \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 14th March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n \n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/187\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/188\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/189\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/190\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/191\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday\, 01 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/192\nHickman Bacon Memorial Park (The Levellings) development. \nTo note a verbal report on the progression of the scheme.\n \n\n\nPS23/193\nTo note minor changes to legal paperwork as approved by the council’s solicitor\, authorise the clerk to sign said paperwork and note correspondence received from the council’s solicitor. \nExclusion of public and press recommended due to ongoing legal process. \nPaper B\n \n\n\nPS23/194\nTo consider an application by the Gainsborough Rotary Club to use Marshall’s Playing Fields for a Rotary Fireworks Event and determine the fee to be charged. \nPaper C\n \n\n\nPS23/195\nTo consider a request to move rugby to Marshalls Sports ground. \nPaper D\n \n\n\nPS23/196\nTo consider authorising the council’s architect to prepare large scale\, fully dimensioned and annotated plans and submit forms for Building Regulations Approval and any other action to move this project on. \nPaper E\n \n\n\nPS23/197\nTo consider authorising the removal of the aviary and disposing of it with permission of WLDC. \nPaper F\n \n\n\nPS23/198\nTo consider the proposals of the Coronation Working Group for approval. \nPaper G – to follow\n \n\n\nPS23/199\nTo receive a verbal update on allotments and consider an amendment to appendix 1 delegating additional functions to officers. \nPaper H – \n \n\n\nPS23/200\nTo consider an application to keep chickens at Love Lane allotment. \nPaper I \nExclusion of public and press recommended to protect personal data. \n \n \n\n\nPS23/201\nTo consider a request to retain a standpipe and grant retrospective permission. \nPaper J \nExclusion of public and press recommended to protect personal data.\n \n\n\nPS23/202\nTo consider complaints regarding trees in the general cemetery with regards to arborist’s report and recommendations. \nPaper K \n \n \n\n\nPS23/203\nTo consider action to be taken to on General Cemetery Chapel and authorise relevant expenditure. \nPaper L \nExclusion of public and press recommended due to time sensitive commercial sensitivity.\n \n\n\nPS23/204\nTo consider a grant request from 1st Gainsborough Cup Scouts for £1\,000.. \nPaper M\n \n\n\nPS23/205\nTo consider authorising expenditure for brushwood and leave pile removal. \nPaper N \n \n \n\n\nPS23/206\nTo note a complaint regarding speeding cars on Cox’s Hill and Heapham Road and consider supporting the complaint and forwarding it to the highways Authority. \nPaper O \n \n \n\n\nPS23/207\nTo note a verbal report on Christmas lights by the Operations Manager.\n \n\n\nPS23/208\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/209\nTo note the date and time of the next Property and Services committee scheduled 14 March 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230301T183000 DTEND;TZID=Europe/London:20230301T190000 DTSTAMP:20230316T141721Z CREATED:20230216T121407Z LAST-MODIFIED:20230316T141721Z UID:29188-1677695400-1677697200@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [180.27 KB] \n2023-03-01 Public Papers as sent- PS \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nYou are invited to attend an additional meeting of Property and Services Committee which will be held on Wednesday 01 March 2023 commencing at 6.30pm in the function room\, Marshall’s Sports Ground\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/179\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/180\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/181\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/182\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/183\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 14 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/184\nTo consider and approve. the Love Lane allotments pond consultation question and methodology.\nExclusion of public and press recommended.\nPaper B\n \n\n\nPS23/185\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/186\nTo note the date and time of the next Property and Services committee scheduled 14 March 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-8/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230214T190000 DTEND;TZID=Europe/London:20230214T210000 DTSTAMP:20230309T135109Z CREATED:20221125T095702Z LAST-MODIFIED:20230309T135109Z UID:28437-1676401200-1676408400@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [204.72 KB] \nAGENDA - Property & Services Committee Tuesday 14th February 2023 Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 14th February 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\nAgenda no\nAgenda item title\nPower\n\n\n\n\nPS23/158\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/159\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/160\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/161\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/162\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Property and Services Tuesday 10 January 2023\nPaper B – Property and Services Wednesday 8 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/163\nHickman Bacon Memorial Park (The Levellings) development.\nTo note a verbal update on progress of the project.\n(Deferred from January’s meeting – PS23/155)\n \n\n\nPS23/164\nTo note the signing of the engrossment of the licence of alteration for the Hickman Bacon Memorial Park (The Levellings) development.\n(Deferred from January’s meeting – PS23/156)\n \n\n\nPS23/165\nTo consider the proposed changes to the allotment tenancy agreement to come into force 25 March 2023.\nPaper C\n \n\n\nPS23/166\nTo consider changes to election of allotment site secretaries process and frequency as laid out in Structures and Functions.\nPaper D\n \n\n\nPS23/167\nTo note a report on Love Lane Allotments Pond and confirm the action proposed therein.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E\n \n\n\nPS23/168\nTo consider assessment report of Christmas Lights (as stored at Richmond Park) by an electrician and consider accepting Marshalls Yard offer to store the lights on their premises.\nPaper F\n \n\n\nPS23/169\nTo consider negotiating changes to the Christmas lights scheme for the coming Christmas season. (PS23/096)\nPaper G\n \n\n\nPS23/170\nTo note an update report on Section 106 Agreement 138733 – Middlefield Lane  and consider approving the actions proposed therein.\nPaper H\n \n\n\nPS23/171\nTo consider the continuation of the current vehicle lease arrangements and if approved\, arrange for the budget to be amended accordingly.\nPaper I\n \n\n\nPS23/172\nTo consider waiving the interment fee in a cremated remains plot.\nPaper J\nExclusion of public and press recommended due personal and sensitive nature of this item.\n \n\n\nPS23/173\nTo consider authorising the expenditure for Richmond Park play area remedial works.\nPaper K\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\n \n\n\nPS23/174\nTo consider authorising the expenditure for sports ground aeration\, herbicides and goal mouth renovation works.\nPaper L\nExclusion of public and press recommended due to time sensitive commercial sensitivity\n \n\n\nPS23/175\nTo consider appointing a contractor for the 2023-24 grass cutting season.\nPaper M\n \n\n\nPS23/176\nTo note a Burial Authority discussion paper and consider any action required.\nPaper N\n \n\n\nPS23/177\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/178\nTo note the date and time of the next Property and Services committee scheduled 14 March 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-4/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230208T183000 DTEND;TZID=Europe/London:20230208T190000 DTSTAMP:20230215T150011Z CREATED:20230203T095410Z LAST-MODIFIED:20230215T150011Z UID:29118-1675881000-1675882800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [172.72 KB] \n2023-02-08 Summons and Agenda - PS- EX\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Wednesday 8th February 2023 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\nAgenda no\nAgenda item title\nPower\n\n\n\n\nPS23/159\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/160\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/161\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/162 \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/163\nTo receive and note the minute notes of the King Charles III Coronation Working Group.\nPaper A \n \n\n\nPS23/164\nTo consider approving the use of Marshal’s Sports Field to hold the event assessing and evaluating the requirements of regular users.\nVerbal Report\n \n\n\nPS23/165\nTo consider the budget proposal for the King Charles III Coronation Event as prepared by the Working Group and if approved\, authorise expenditure against the group’s budget in the current as well as the coming financial year.\nPaper B \n \n\n\nPS23/166\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/167\nTo note the date and time of the next Property and Services committee scheduled 14 February 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230110T190000 DTEND;TZID=Europe/London:20230110T210000 DTSTAMP:20230215T112713Z CREATED:20221125T093944Z LAST-MODIFIED:20230215T112713Z UID:28432-1673377200-1673384400@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.27 KB] \n2023-01-04 PS Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 10th January 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/141\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/142\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/143\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/144 \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/145\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 21 December 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/146\nTo note a verbal update on progress at allotments by the Operations Manager.\n \n\n\nPS23/147\nTo receive first estimates on the filling-in of the Love Lane Pond and consider any further action required. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \n(Deferred from December’s meeting – PS23/126) \nPaper B\nLocalism Act 2011\, ss 1-8\n\n\nPS23/148\nTo consider any action to be taken to reduce and limit the speed of vehicular traffic in the cemetery. \n(Deferred from December’s meeting – PS23/130) \nPaper C\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/149\nTo consider a motion by Cllr Key in three parts: \n1.    The Council has its Christmas Lights (as stored at Richmond Park) professionally checked and assessed and this committee authorise the necessary expenditure to do so in the current year. \n2.    The electrician produce a comprehensive report with the view to re-use the lights and estimate the cost and life span\, from this to come back to committee. \n3.    To accept the Marshalls Yard offer to store the lights on their premises \n(Deferred from December’s meeting – PS23/132) \nPaper D\n \n\n\nPS23/150\nTo note an officer report on scrap metal sales and consider allocating the income generated by this sale. \n(Deferred from December’s meeting – PS23/133) \nPaper E\n \n\n\nPS23/151\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take. \n(Deferred from December’s meeting – PS23/137) \nPaper F\n \n\n\nPS23/152\nTo consider quotations received for the repair and maintenance of 13 downstairs windows at Richmond House and approve the expenditure and chose a supplier. \nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nPaper G\n \n\n\nPS23/153\nTo receive and consider for approval correspondence from the Council’s solicitor’s and authorise the clerk to sign the final paperwork once received. \nExclusion of public and press recommended due to legal privilege. \nPaper H\n \n\n\nPS23/154\nTo consider the purchase of a Parish Online software licence. \nPaper I\n \n\n\nPS23/155\nHickman Bacon Memorial Park (The Levellings) development. \nTo note a verbal update on progress of the project.\n \n\n\nPS23/156\nTo note the signing of the engrossment of the licence of alteration for the Hickman Bacon Memorial Park (The Levellings) development (PS23/125).\n \n\n\nPS23/157\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/158\nTo note the date and time of the next Property and Services committee scheduled 14 February 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-3/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221221T180000 DTEND;TZID=Europe/London:20221221T190000 DTSTAMP:20230111T095034Z CREATED:20221214T150752Z LAST-MODIFIED:20230111T095034Z UID:28858-1671645600-1671649200@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.05 KB] \n2022-12-21 Public Papers FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Wednesday 21st December 2023 commencing at 6pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n  \n\n \n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/120\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/121\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/122\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/123 \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/124\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 8 November 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/125\nTo consider  and approve  a draft licence of alteration for works at Levellings. \nExclusion of public and press recommended to protect legal privilege. \nPaper B\nLocalism Act 2011\, ss 1-8\n\n\nPS23/126\nTo receive first estimates on the filling-in of the Love Lane Pond and consider any further action required. \nExclusion of public and press recommended due to  time sensitive commercial sensitivity. \nPaper C\nLocalism Act 2011\, ss 1-8\n\n\nPS23/127\nTo consider a complaint from an allotment holder regarding vehicular access. \nExclusion of public and press recommended to protect privacy. \nPaper D\n \n\n\nPS23/128\nTo note an officer report on Foxby Hill allotment asbestos. \nPaper E\n \n\n\nPS23/129\nTo consider a memorial bench application. \nPaper F\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/130\nTo consider any action to be taken to reduce and limit the speed of vehicular traffic in the cemetery. \nVerbal report\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/131\nTo receive and note a verbal report of a meeting with Friends of the General Cemetery.\nLocal Authorities Cemeteries Order 1977\n\n\nPS23/132\nTo consider a motion by Cllr Key in three parts: \n1.    The Council has its Christmas Lights (as stored at Richmond Park) professionally checked and assessed and this committee authorise the necessary expenditure to do so in the current year. \n2.    The electrician produce a comprehensive report with the view to re-use the lights and estimate the cost and life span\, from this to come back to committee. \nTo accept the Marshalls Yard offer to store the lights on their premises \nPaper G\n \n\n\nPS23/133\nTo note an officer report on scrap metal sales. \nPaper H\n \n\n\nPS23/134\nTo consider budget requirements for 2023/24. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n·         Grounds Maintenance \n·         Richmond House & Park \n·         Sports Grounds \n·         Cemetery \n·         Play Areas \n·         Allotments \n·         Public Realm \n·         Events \n·         Christmas Lights \nPaper I\n \n\n\nPS23/135\nTo consider application to the Community Grant from Benjamin Adlard School \nTo note that the following Community Grant funds are available: \n·         £6\,840 in earmarked reserves \n·         £500 remaining from the 2022/2023 budget \nPaper J\n \n\n\nPS23/136\nTo consider approval of tender documents for contract finder. \nPaper K\n \n\n\nPS23/137\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take. \nPaper L\n \n\n\nPS23/138\nTo note details concerning the Armed Forces Day Working Group and consider potential action to take. \nVerbal report.\n \n\n\nPS23/139\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/140\nTo note the date and time of the next Property and Services committee scheduled 10 January 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221213T190000 DTEND;TZID=Europe/London:20221213T210000 DTSTAMP:20230119T145454Z CREATED:20221115T094042Z LAST-MODIFIED:20230119T145454Z UID:28367-1670958000-1670965200@gainsborough-tc.gov.uk SUMMARY:Property & Services Committee DESCRIPTION:Agenda & meeting papers can be accessed in the PDF pack above once available.  \n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [6.06 MB] \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 13th December 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nMeeting cancelled and rescheduled to Wednesday 21st December 2022. \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr D Dannatt\, Cllr T Davies (C)\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr J Plastow (VC)\, Cllr B Velan \n\n \n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nPower\n\n\n\n\n\nPS23/120\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS23/121\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS23/122\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests.\nLocalism Act 2011\, s33. \n\n\nPS23/123 \n  \n  \n \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS23/124\nTo receive the minutes of the previous Property and Services Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Tuesday 8 November 2022.\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS23/125\nTo consider  and approve  a draft licence of alteration for works at Levellings. \nExclusion of public and press recommended to protect legal priviledge. \nPaper B\n \n\n\nPS23/126\nTo receive first estimates on the filling-in of the Love Lane Pond and consider any further action required. \nExclusion of public and press recommended due to . time sensitive commercial sensitivity. \nPaper C\n \n\n\nPS23/127\nTo consider a complaint from an allotment holder regarding vehicular access. \nExclusion of public and press recommended to protect privacy. \nPaper D\n \n\n\nPS23/128\nTo note an officer report on Foxby Hill allotment asbestos. \nPaper E\n \n\n\nPS23/129\nTo consider a memorial bench application. \nPaper F\n \n\n\nPS23/130\nTo consider any action to be taken to reduce and limit the speed of vehicular traffic in the cemetery. \nPaper G\n \n\n\nPS23/131\nTo receive and note a verbal report of a meeting with Friends of the General Cemetery.\n \n\n\nPS23/132\nTo consider a motion by Cllr Key in three parts: \n1.    The Council has its Christmas Lights (as stored at Richmond Park) professionally checked and assessed and this committee authorise the necessary expenditure to do so in the current year. \n2.    The electrician produce a comprehensive report with the view to re-use the lights and estimate the cost and life span\, from this to come back to committee. \nTo accept the Marshalls Yard offer to store the lights on their premises \nPaper H\n \n\n\nPS23/133\nTo note an officer report on scrap metal sales. \nPaper I\n \n\n\nPS23/134\nTo consider budget requirements for 2023/24. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n·         Grounds Maintenance \n·         Richmond House & Park \n·         Sports Grounds \n·         Cemetery \n·         Play Areas \n·         Allotments \n·         Public Realm \n·         Events \n·         Christmas Lights \nPaper J\n \n\n\nPS23/135\nTo consider application to the Community Grant from Benjamin Adlard School \nTo note that the following Community Grant funds are available: \n·         £6\,840 in earmarked reserves \n·         £500 remaining from the 2022/2023 budget \nPaper K\n \n\n\nPS23/136\nTo consider approval of tender documents for contract finder. \nPaper L\n \n\n\nPS23/137\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take. \nPaper M\n \n\n\nPS23/138\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPS23/139\nTo note the date and time of the next Property and Services committee scheduled 10 January 2023 at 19.00\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/property-services-committee-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT END:VCALENDAR