BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20270328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20271031T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20260908T183000 DTEND;TZID=Europe/London:20260908T203000 DTSTAMP:20260909T085438Z CREATED:20260506T075953Z LAST-MODIFIED:20260909T085438Z UID:48749-1788892200-1788899400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - Tuesday 8 September 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 8 September 2026 - Property and Services Committee PUBLIC\nDRAFT 2026-09-08 Property and Services Committee Minutes\n  \nAgenda and Draft Minutes\nPresent: Councillors Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Paul Key\, Richard Thompson \nIn attendance:\nRachel Alllbones                  Town Clerk\nSean Alcock                        Operations Manager\nAmanda Clarke                   Communities Officer \nPrior to the commencement of the meeting a member of the public addressed the Committee in relation to item PS27/053\, then left the meeting. \nPS27/047  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Bibb\, Plastow\, Hooton. \nPS27/048  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Key declared a personal interest in agenda item PS27/057 as he knew one of the nominees.\nCouncillor Coxon declared a personal interest in agenda item PS27/057 as he knew one of the nominees. \nPS27/049  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS27/050  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, Section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS27/053\, PS27/054\, PS27/056 and PS27/057 in accordance with Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960\, due to the confidential nature of the business to be discussed. \nPS27/051  Minutes of the Previous Meeting\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 14 July 2026.\nPaper A (pages 4 to 7) \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 14 July 2026 be approved as a true and accurate record and signed by the Chair. \nPS27/052  Allotment Tenancy Agreement – Use of Vehicles on Allotment Sites\nTo consider amending the Allotment Tenancy Agreement to provide greater clarity for tenants and to support the safe use of vehicles allotment sites.\nPaper B (pages 8 to 11) \nMinutes:\nRESOLVED: To\ni. Approve the proposed amendments to clauses 13.1 and 13.2 of the Allotment Tenancy Agreement\, as set out in section 3 of the report.\nii. Approve the introduction of a maximum speed limit of 5 mph for vehicles being driven or ridden on Council allotment sites.\niii. Approve the inclusion of specific provisions relating to electric scooters\, electric bicycles and other mechanically or electrically propelled vehicles to provide clear and consistent guidance to allotment tenants.\niv. Delegate authority to the appropriate Council Officer to make any minor consequential amendments to the Allotment Tenancy Agreement required to give effect to the Committee’s decision\, subject to any necessary legal review.\nNote: Councillor Key abstained from voting on the above resolution. \nPS27/053  Tenancy Breach Report\nTo consider breaches of the Allotment Tenancy Agreements at Foxby Hill and Spital Hill allotment sites and determine on whether the relevant tenancies should be terminated by re-entry.\nExclusion of public and press recommended due to the confidential nature of the information.\nPaper C (pages 12 to 22) \nMinutes:\nRESOLVED: To\ni. Terminate the tenancy by re-entry and instructs the Communities Officer to issue a Notice of Re-entry to the tenant of Foxby Hill Garden A\, in accordance with Clause 9 of the Allotment Tenancy Agreement and paragraph 3.4 of the Allotment Tenancy Agreement Breach and Re-entry Policy\, on the basis that the tenant failed to remedy the notified breach concerning the cultivation and maintenance of the allotment within the specified timescale.\nii. Terminate the tenancy by re-entry and instructs the Communities Officer to issue a Notice of Re-entry to the tenant of Spital Hill Garden A\, in accordance with Clause 9 of the Allotment Tenancy Agreement and paragraph 3.4 of the Allotment Tenancy Agreement Breach and Re-entry Policy\, on the basis that the tenant failed to remedy the notified breach concerning the cultivation and maintenance of the allotment within the specified timescale.\niii. Permit the Communities Officer to continue working with the tenant of Spital Hill Garden B to encourage improvement of the plot\, with progress reports to be presented to the Committee in March and July 2027\, and for breach monitoring to continue in accordance with the policy during the March and July inspections.\nNote: The Communities Officer left the meeting at 7:19pm. \nPS27/054  General Cemetery Memorial Testing Phase One 2026\nTo consider quotations received for the first phase of testing as part of the five-year review and retesting programme.\nExclusion of public and press recommended due to commercially sensitive information.\nPaper D (pages 23 to 26)  \nMinutes:\nRESOLVED: To appoint Retford Memorials to carry out Phase One of the memorial retesting programme in the General Cemetery (1\,463 grave plots) at a cost of £2.90 plus VAT per memorial inspection. \nPS27/055  Play Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA play area safety inspection report summary and consider any resulting actions.\nPaper E (pages 27 to 40)  \nMinutes:\nRESOLVED: To note the annual RoSPA play area safety inspection report summary and resulting actions planned. \nPS27/056  Urgent Tree Works and Replanting\nTo seek approval for a proportionate\, risk-based approach to the management and replacement of trees on Council-owned or Council-managed land.\nExclusion of public and press recommended due to commercially sensitive information.\nPaper F (pages 41 to 44) \nMinutes:\nRESOLVED: To\ni. Approve the identified urgent tree-felling works at a total quoted cost of £3\,500 +VAT.\nii. Delegate authority to Officers to research\, select and purchase appropriate replacement trees following removal\, having regard to the principles set out in the report. \nPS27/057  Citizen of the Year Award 2026\nTo consider nominations received and approve who\, if any\, should be awarded the Citizen of the Year Award 2026.\nExclusion of public and press recommended due to the confidential nature of the information.\nPaper G (pages 45 to 50) \nMinutes:\nRESOLVED: That neither nomination sufficiently meets the published criteria and to not to make an award for 2026.\nNote: Councillors Coxon and Key abstained from voting on the above resolution. \nPS27/058  2027 / 2028 Budget\nTo consider budget requirements for 2027/28 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\n  \nMinutes:\nMembers considered the requirements to identify additional budget needs for the 2027/28 financial year within the Committee’s remit. It was noted that the draft budget will be presented at the next meeting and that proposals should be submitted to the Town Clerk in advance.\nThe Committee’s budget responsibilities include \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nRESOLVED: That Members review the budgetary requirements of the above service areas and submit any proposals for inclusion in the draft 2027/28 budget to the Town Clerk prior to the next meeting. \n\nPS27/059  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only):\ni. 2027 / 2028 Draft Budget\nii. Richmond House & Park Condition Report\niii. Richmond Park Outbuilding Repair Quotes\niv. General Cemetery Chapel\nv. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nvi. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nvii. Volunteer Recognition \nPS27/060  Time and Date of Next Meeting\nTo note that the next meeting of the Property and Services Committee is scheduled for Tuesday 10 November 2026 at 6:30pm. \nMinutes:\nRESOLVED: To note the next Property and Services Committee meeting is scheduled for Tuesday 10 November 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:36pm. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-38/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260714T183000 DTEND;TZID=Europe/London:20260714T203000 DTSTAMP:20260909T090252Z CREATED:20260506T075829Z LAST-MODIFIED:20260909T090252Z UID:48747-1784053800-1784061000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - Tuesday 14 July 2026 at 6:30pm DESCRIPTION:AGENDA PACK - Tuesday 14 July 2026 - Property and Services Committee\n2026-07-14 Property and Services Committee Minutes\n  \nAgenda and Minutes\nPresent: Councillors Nicholas Coxon\, Richard Craig\, Dennis Dannatt (C)\, Paul Key\, James Plastow\, Richard Thompson \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPS27/035  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Bibb. \nPS27/036  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were received. \nPS27/037  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS27/038  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS27/043 and PS27/044 in accordance with Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960\, due to the confidential nature of the business to be discussed. \nPS27/039  Minutes of the Previous Meeting (Paper A pages 4 to 8)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 9 June 2026. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 9 June 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillors Craig\, Dannatt and Plastow abstained from voting on the above resolution. \nPS27/040  Tree Safety Survey (Paper B pages 9 to 35)\nTo update the Committee on the completion of the Council’s 18-monthly Tree Safety Survey and to note the commissioning of further Level 3 Tomogram Surveys for trees identified as requiring detailed investigation. \nMinutes:\nRESOLVED: To\ni. Note the completion of the May 2026 Tree Safety Survey;\nii. Note the prioritised schedule of tree works contained within Appendix B;\niii. Note that Level 3 Tomogram Surveys have been commissioned for five trees identified as requiring further investigation; an\niv. Note that a further report\, including the findings of the Tomogram Surveys and quotations for any recommended works\, will be presented to the Committee for consideration. \nPS27/041  Event Application (Paper C pages 36 to 37)\nTo consider application to hold an Armed Forces Day event on Levellings Playing Field in June 2027 and any associated charges. \nMinutes:\nRESOLVED: To approve the application in principle from Gainsborough AFVBC to hold an Armed Forces Day on Levellings Playing Field on 19 June 2027 subject to the following being received:\ni. provision of a final event plan\, including layout plan;\nii. proof of PLI;\niii. proof of TEN;\niv. proof of PPL/PRS licence;\nv. provision RAMS;\nvi. evidence of consultation with the Safety Advisory Group;\nvii. own public toilets to be provided;\nviii. vehicles to provide drip trays for rear end and axles;\nix. no fee to be levied for 2027 event. \nPS27/042  Ferris Zero Turn Mower 48” (Paper D pages 38 to 40)\nTo provide an update on the condition\, reliability and ongoing maintenance costs of the Council’s Ferris Z1 Zero Turn Mower (48″). \nMinutes:\nRESOLVED: To await a response if the Council can claim on their insurance to repair the damages or otherwise\, should this not be possible look for second hand mowers and report back to Committee. \nPS27/043  Love Lane Allotment Access Road (Paper E pages 41 to 43)\nTo consider quotations received for maintenance works to the access road serving the Love Lane Allotments and parking spaces.\nExclusion of public and press recommended due to commercially sensitive information.\n\nMinutes:\nRESOLVED: To approve expenditure for maintenance works to the Love Lane Allotment and parking space access road by Hemswell Surfacing Ltd at a cost of £4\,888 + VAT from Footpath/Road Maintenance budget. \nPS27/044  Love Lane Allotment Garage Demolition (Paper F pages 44 to 47)\nTo consider quotations received for the demolition and removal of four garages at the Love Lane Allotment Site.\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To approve expenditure for the demolition and removal of four garages at the Love Lane Allotment Site by Gainsborough Building Services Ltd at a cost of £6\,840.00 + VAT from Allotments – Love Lane Garage Site and Allotments – All Sites – Misc budgets\, subject to receipt of the relevant waste carrier and waste disposal licences. \nPS27/045  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: To NOTE the items for notification to be included on a future agendas:\ni. Richmond House & Park Condition Report\nii. Richmond Park Outbuilding Repair Quotes\niii. General Cemetery Chapel\niv. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nvi. Volunteer Recognition \nPS27/046  Time and Date of Next Meeting\nTo note the next Property and Services Committee meeting is scheduled for Tuesday 8 September 2026 at 6:30pm. \nMinutes:\nRESOLVED: To note the next Property and Services Committee meeting is scheduled for Tuesday 8 September 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:20pm. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-37/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260609T183000 DTEND;TZID=Europe/London:20260609T203000 DTSTAMP:20260804T112226Z CREATED:20260507T115236Z LAST-MODIFIED:20260804T112226Z UID:48860-1781029800-1781037000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services Committee - Tuesday 9 June 2026 at 6:30pm DESCRIPTION:AGENDA PACK - Tuesday 9 June 2026 - Property and Services Committee PUBLIC\n2026-06-09 Property and Services Committee Minutes\n  \nAgenda and Minutes\nPresent: Councillors Nicholas Coxon\, Paul Key\, Douglas Owles (C)\, Richard Thompson \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager\nAmanda Clarke                   Communities Officer \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \n  \nPS27/017  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Craig\, Dannatt\, Hooton\, Plastow. \nPS27/018  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were received. \nPS27/019  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS27/020  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS27/026\, PS27/027\, PS27/028\, PS27/029\, PS27/030\, PS27/031 in accordance with the Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960\, due to the confidential nature of the business to be discussed. \nPS27/021  Minutes of the Previous Meeting (Paper A pages 4 to 9)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 12 May 2026. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 12 May 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillor Coxon abstained from voting on the above resolution. \nPS27/022  Allotment Tenancy Breach Policy Review (Paper B pages 10 to 16)\nTo review and adopt the updated Allotment Tenancy Breach Policy. \nMinutes:\nRESOLVED: To adopt the updated Allotment Tenancy Agreement Breach and Re-entry Policy. \nPS27/023  Allotment Waste Management Policy Review (Paper C pages 17 to 24)\nTo review and adopt the updated Allotment Waste Management Policy. \nMinutes:\nRESOLVED:To adopt the updated Waste Management on Allotments Policy. \nPS27/024  Allotment Tenancy Agreement Review (Paper D pages 25 to 30)\nTo consider review of 9.5 of Schedule 1 of the Allotment Tenancy Agreement. \nMinutes:\nRESOLVED: To update 9.5 of Schedule 1 of the Allotment Tenancy Agreement as follows:\nBrassica and fruit cages must be moveable and not concreted into the ground. Structures must be constructed from lightweight materials and covered primarily with netting. The maximum permitted dimensions shall be: 366cm (12ft) by 244cm (8ft)\, with a maximum height of 183cm (6ft). A maximum of two (2) structures shall be permitted per allotment garden.\nStructures must:\ni. Be maintained in a safe and serviceable condition;\nii. Not cause unreasonable obstruction\, nuisance or shading to neighbouring plots;\niii. Require prior approval through the Council’s structure permission process. \nNote: Councillor Key voted against the above resolution. \nPS27/025  Thorndike Way Roundabout Boat Installation (Paper E pages 31 to 33)\nTo consider proposed installation of a boat planter feature on the Thorndike Way roundabout. \nMinutes:\nRESOLVED: To proceed with the installation of the boat on Thorndike Way roundabout and accept the ongoing maintenance responsibilities associated with the feature. \nRESOLVED: To RECOMMEND TO FULL COUNCIL that the quotation from Chevron Traffic Management Ltd for traffic management services required to facilitate the installation of the boat planter on the Thorndike Way roundabout\, at a cost of £2\,625.00\, be approved and funded from the Council’s General Reserves. \nRESOLVED: To obtain quotations for the provision of a lorry with Hiab facilities to deliver and position the boat planter on the roundabout. \nPS27/026  Richmond House & Park Building Survey Report (Paper F pages 34 to 213)\nTo consider and note the Richmond House & Park building survey report.\nExclusion of public and press recommended due to commercially sensitive information.\n\nMinutes:\nRESOLVED: To note the Richmond House and Park Building Survey Report and place the matter on a future agenda for further consideration following discussions with West Lindsey District Council and Lincolnshire County Council. \nPS27/027  Richmond House Options Analysis (Paper G pages 214 to 234)\nTo consider and note the Richmond House Options Analysis.\nExclusion of public and press recommended due to commercially sensitive information.\n\nMinutes:\nRESOLVED: To note the Richmond House Options Analysis. \n Note: Amanda Clarke left the meeting at 7:12pm. \nPS27/028  Richmond Park Potting Shed Demolition (Paper H pages 235 to 237)\nTo consider quotations received for the demolition of the former potting shed at Richmond Park.\nExclusion of public and press recommended due to commercially sensitive information.\n\nMinutes:\nRESOLVED: To approve the quotation from Gainsborough Building Services in the sum of £6\,955.00 for the demolition of the former potting shed at Richmond Park\, with funding to be met from Budget 4000/2 – Richmond Park and House\, House and Buildings Maintenance. \nPS27/029  Richmond Park Garden Wall Repointing (Paper I pages 238 to 239)\nTo consider quotations received for the repointing works to the Richmond Park garden wall.\nExclusion of public and press recommended due to commercially sensitive information.\n\nMinutes:\nRESOLVED: To approve the quotation from T.G. Sowerby Developments Limited in the sum of £14\,795.77 for repointing works to the Richmond Park rose garden wall\, with funding to be met from Budget 4000/2 – Richmond Park and House\, House and Buildings Maintenance. \nPS27/030  Christmas Lights Infrastructure Overhaul (Paper J pages 240 to 242)\nTo consider quotations received for the replacement and upgrade of the existing Christmas lights infrastructure\, including catenary wires\, fixings\, and load testing across the town centre Christmas lighting display locations.\nExclusion of public and press recommended due to commercially sensitive information.\n\nMinutes:\nRESOLVED: To RECOMMEND TO FULL COUNCIL that Christmas Plus Ltd be appointed to undertake the works to existing Christmas lights infrastructure\, including catenary wires\, fixings\, and load testing across the town centre Christmas lighting display locations at a total cost of £4\,192.50\, with funding to be met from the Council’s General Reserves. \nPS27/031  Christmas Lights Scheme 2026 onwards (Paper K pages 243 to 272)\nTo consider the scheme and quotation received for the 2026 Christmas Lights scheme.\nExclusion of public and press recommended due to commercially sensitive information.\n\nMinutes:\nRESOLVED: To contact companies and obtain quotations for the 2026 Christmas lights scheme only\, including: \n\nInstallation of the Council-owned Silver Street Ceiling of Light\, Flag Alley Ceiling of Light and Market Street icicle lights;\nSupply and installation of Market Street and Lord Street cross-street decorations;\nSupply and installation of Church Street and Trinity Street column lights; and\nThe necessary approvals and electrical installation for three additional Lord Street column lights.\n\n RESOLVED: To begin seeking costings and permissions for tree wraps on Lord Street\, Silver Street and the Market Place\, Market Place canopy lighting\, and a feature on the Town Hall balcony. \nPS27/032  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: To NOTE the items for notification to be included on a future agendas:\ni. Tree Safety Survey\nii. Richmond Park Outbuilding Repair Quotes\niii. General Cemetery Chapel\niv. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nvi. Volunteer Recognition \nPS27/033  Time and Date of Next Meeting\nTo note the next Property and Services Committee meeting is scheduled for Tuesday 14 July 2026 at 6:30pm. \nMinutes:\nRESOLVED: To note the next Property and Services Committee meeting is scheduled for Tuesday 14 July 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:46pm. URL:https://gainsborough-tc.gov.uk/meeting/48860/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260512T183000 DTEND;TZID=Europe/London:20260512T203000 DTSTAMP:20260804T112056Z CREATED:20250507T100641Z LAST-MODIFIED:20260804T112056Z UID:45755-1778610600-1778617800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - Tuesday 12 May 2026 at 6:30pm DESCRIPTION:AGENDA PACK - Tuesday 12 May 2026 - Property and Services Committee PUBLIC\n2026-05-12 Property and Services Committee Minutes\n  \nAgenda and Minutes\nPresent: Councillors Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Paul Key\, Douglas Owles (C)\, James Plastow\, Richard Thompson \nIn attendance: \nSean Alcock                        Operations Manager\nAmanda Clarke                   Communities Officer\nNatasha Gardener              Assistant Clerk \nAlso Present:                     One member of the public. \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \n\nPS27/001  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Davies. \nPS27/002  Vice Chair\nTo appoint Vice Chair for this committee. \nMinutes:\nRESOLVED: To elect Councillor Davies as Vice Chair for Property and Services Committee. \nNote: Councillors Key and Coxon abstained on voting on the above resolution. \nPS27/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes: \nNo declarations of interest were received. \nPS27/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS27/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS27/012\, PS27/013\, PS27/014\, PS27/015 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1(2)\, due to the confidential nature of the business to be discussed. \nPS27/006  Minutes of the Previous Meeting (Paper A pages 4 to 8)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 10 March 2026. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 10 March 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Plastow and Owles abstained on voting on the above resolution. \nRESOLVED: Under Standing Order 10.1f the order of business was changed to take item PS27/011 next. \nPS27/011  Request for Animals on Allotments (Paper F pages 22 to 25)\nTo consider requests have house rabbits and quails on allotments. \nMinutes: \nSpital Hill – Quail\nRESOLVED: To proceed with Option E and approve a pilot scheme\, allow quail on a trial basis for a defined period (e.g. 6-12 months) with monitoring and review before wider adoption or policy amendment. \nFoxby Hill – Rabbits:\nCouncillor Coxon proposed Option B to approve with additional conditions \n\nAs per Option A\, but with further conditions:\n\n\nEnclosures must be located within individual plots rather than shared across multiple plots;\nRegular inspection by the Council or Communities Officer;\nClear waste management and hygiene requirements;\nA review period (e.g. 6–12 months) to assess compliance\, seconded by Councillor Thompson.\n\nAt the request of Councillor Plastow a recorded vote was taken:\nFor: Councillors Coxon\, Craig\, Key\, Thompson\nAgainst: Councillors Dannatt\, Plastow\nAbstention: Councillor Owles \nCouncillor Dannatt proposed Option C: Decline permission on the basis that shared enclosures and multi-plot arrangements may complicate enforcement\, tenancy responsibilities\, and site management\, on the provision of getting further information and clarification on the health for the rabbits and site security of the rabbits\, so they are not coming into contact with wild rabbits that may be on the allotment\, seconded by Councillor Plastow. \nAt the request of Councillor Plastow a recorded vote was taken\nFor: Councillors Dannatt\, Key\, Owles\, Plastow\nAgainst: Councillors Coxon\nAbstained: Councillors Craig\, Thompson \nAs there was an equal number of votes in favour of each proposal\, Councillor Owles exercised his casting vote as Chair in favour of Option C. \nRESOLVED: To decline permission on the basis that shared enclosures and multi-plot arrangements may complicate enforcement\, tenancy responsibilities\, and site management\, on the provision of getting further information and clarification on the health for the rabbits and site security of the rabbits\, so they are not coming into contact with wild rabbits that may be on the allotment. \nPS27/007  Town Centre Events (Paper B pages 9 to 10)\nTo consider the Council’s financial contributions to the GO Festival\, Christmas Lights Festival and Illuminate events for the 2026/27 financial year. \nMinutes:\nCouncillor Dannatt proposed the recommendation contained within the report\, seconded by Councillor Plastow.\nAt the request of Cllr Key a recorded vote was taken:\nFor: Councillors Dannatt\, Owles\, Plastow\, Thompson\nAgainst: Councillors Coxon\, Key\nAbstained: Councillor Craig \nRESOLVED: To approve contributions from the 2026/27 budget as follows:\ni. £1\,000 for Illuminate 2027 (budget code 10010);\nii. £3\,000 for Go Festival 2026 (budget code 10050); and\niii. £7\,500 for the Christmas Lights Festival 2026 (budget code 11000). \nPS27/008  Ransomes Mower (Paper C pages 11 to 15)\nTo consider future of the Ransomes mower and cricket outfield maintenance. \nMinutes:\nNote: The member of public left the meeting.\nRESOLVED: To proceed with Option 1 and continue using the existing Toro LT-F3000 mower for the cricket outfield at no additional cost. \nPS27/009  Pocket Park at Spital Terrace (Paper D pages 16 to 18)\nTo consider whether the Town Council should undertake ongoing low-maintenance management of the Pocket Park at Spital Terrace. \nMinutes:\nRESOLVED: Not to undertake maintenance of the Pocket Park at Spital Terrace. \nNote: Councillors Coxon and Dannatt voted against the above resolution.\nNote: Councillor Thompson abstained on voting on the above resolution.\nNote: Councillor Coxon left the meeting at 7:49pm. \nPS27/010  Love Lane Allotment Electric Gate (Paper E pages 19 to 21)\nTo consider request from plot holder for the installation of an electric gate and determine whether to instruct Officers to investigate further. \nMinutes:\nRESOLVED: To decline the request for installation of electric gates on the grounds that it does not constitute a reasonable adjustment. \nPS27/012  Allotment Tenancy Breaches (Paper G pages 26 to 32)\nTo consider and approve termination of tenancies under the Allotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To issue a Notice to Quit to the tenant\, as detailed in recommendation 2 of the report. \nNote: Councillor Craig left the meeting at 8:02pm. \nRESOLVED: To issue a Notice to Quit to the tenants\, as detailed in the report\, if no improvements are made by 21 May 2026\, in accordance with recommendation 3. \nNote: Councillor Dannatt requested that the same position is used when inspection photos are taken\, supported by Councillor Owles. \nRESOLVED: To issue a Notice to Quit to the tenant\, detailed in recommendation 1 of the report. \nPS27/013  Allotment Breach Appeals (Paper H pages 33 to 73)\nTo consider appeals of breaches served and determine whether to overturn the decision or to uphold it.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes: \n\nAppeal 1\n\nRESOLVED: To defer reviewing the appeal subject to receiving further information from the tenant. \nRESOLVED: Under Standing Order 3.26 to extend the meeting past 2 hours. \n\nAppeal 2\n\nRESOLVED: To uphold the decision to issue the breach notice and as previously resolved under PS27/012 for a Notice to Quit to be issued. \n\nAppeal 3\n\nRESOLVED: To uphold the decision to issue the breach notice. \nPS27/014  North Warren Cemetery Gates (Paper I pages 74 to 76)\nTo consider quotation received to repair cemetery entrance gates at North Warren Cemetery\,\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To accept the quotation from Gainsborough Building Ltd for £1\,985.00 +VAT for repairs to the entrance gates at North Warren Cemetery. \nPS27/015  Christmas Lights Infrastructure Overhaul (Paper J pages 77 to 79)\nTo consider quotations received for the replacement and upgrade of the existing Christmas lights infrastructure\, including catenary wires\, fixings\, and load testing across the town centre Christmas lighting display locations\nExclusion of public and press recommended due to commercially sensitive information. \nNote: Insufficient information was provided at this time and therefore the item was deferred for a future meeting. \nPS27/016  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Richmond Park Potting Shed Demolition – June\nii. Richmond Park Garden Wall Repointing – June\niii. Love Lane Allotment Access Road – June\niv. Richmond House & Park Condition Report – June\nv. Richmond House & Park Feasibility Study\nvi. Richmond Park Outbuilding Repair Quotes\nvii. General Cemetery Chapel\nviii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nix. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nx. Volunteer Recognition\nxi. Christmas Lights Infrastructure Overhaul \nPS27/016  Time and Date of Next Meeting\nTo note the next Property and Services Committee meeting is an extraordinary meeting scheduled for Tuesday 9 June 2026 at 6:30pm. \nMinutes: \nRESOLVED: To note the next Property and Services Committee meeting is an extraordinary meeting scheduled for Tuesday 9 June 2026 at 6:30pm. \nThe meeting closed at URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260310T183000 DTEND;TZID=Europe/London:20260310T203000 DTSTAMP:20260804T133053Z CREATED:20250507T100605Z LAST-MODIFIED:20260804T133053Z UID:45753-1773167400-1773174600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - Tuesday 10 March 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 10 March 2026 - Property and Services Committee PUBLIC\n2026-03-10 Property and Services Committee Minutes\n  \nAgenda and Minutes\n\nPresent: Councillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Key\, Kenneth Woolley\, Richard Thompson (sub) \nIn Attendance:\nRachel Allbones                  Town Clerk\nAmanda Clarke                   Communities Officer \nAlso Present:                     Seven Members of the public. \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \n\nPS26/076  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Hooton and the Operations Manager. \nPS26/077  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were received. \nPS26/078  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS26/079  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from item PS26/081 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1(2)\, due to the confidential nature of the business to be discussed. \nPS26/080  Minutes of the Previous Meeting (Paper A – pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 13 January 2026. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 13 January 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillor Bowler abstained from voting on the above resolution. \nRESOLVED: Under Standing Order 10.1f the order of business was changed to take item PS26/088 next. \nPS26/088  Armed Forces Day 2026 (Paper I – pages 74 to 78)\nTo consider application for support funding for the Armed Forces Day 2026. \nMinutes:\nRESOLVED: To approve a contribution of £1\,000 from the 2026/27 budget (code 10020) to the Armed Forces and Veterans Breakfast Club (AFVBC) in support of Armed Forces Day 2026.\nThis funding will help facilitate local events recognizing the service of Armed Forces personnel and veterans\, with the remaining budget available for other community initiatives. \nNote: Seven Members of the public left the meeting. \nPS26/081  Foxby Hill Allotment Entrance Gates (Paper B – pages 8 to 11)\nTo consider quotations received to install new entrance gates to Foxby Hill Allotments.\n \nMinutes:\nRESOLVED: To RECOMMEND to the Planning Committee that £5\,594.00 of Community Infrastructure Levy (CIL) funds be used to appoint Moulds Fencing to remove the existing gates and supply and install new gates and fencing at Foxby Hill Allotments.\nShould this recommendation not be supported by the Planning Committee and subsequently Full Council\, the works will instead be funded from budget line 8000/8 – Foxby Hill Allotments (Gate Reset). \nNote: Councillor Coxon voted against the above resolution. \nPS26/082  Aisby Walk TNLCF (Paper C – pages 12 to 30) \nTo consider Stage Two of The National Lottery Community Fund (TNLCF). \nMinutes:\nMembers considered the progression of the Aisby Walk project to Stage Two of The National Lottery Community Fund (TNLCF) Reaching Communities programme. \nAs quotations had not yet been received to appoint a suitably qualified Project Manager (Lead Building Professional) to support the development of the Stage Two submission and subsequent procurement process\, it was proposed and seconded that\, in principle\, the Council support progression to Stage Two\, subject to a report with full costings being presented to the next meeting of Full Council for consideration. \nA recorded vote was requested by Councillor Key\, with votes cast as follows:\nFor: Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Thompson\, Woolley (8)\nAgainst: Councillor Key (1)\nWith 8 votes in favour and 1 against\, the motion was CARRIED and as such it was: \nRESOLVED: That the Council\, in principle\, support the progression of the Aisby Walk project to Stage Two of The National Lottery Community Fund (TNLCF) Reaching Communities Programme\, subject to a report with full costings being presented to the next meeting of Full Council for consideration. \nNote: The Communities Officer left the meeting at 6:57pm. \nPS26/083  Christmas Lights Festival 2025 & 2026 (Paper D – pages 31 to 34)\nTo debrief the 2025 Christmas Lights Festival and consider 2026 Christmas Lights Festival. \nMinutes:\nRESOLVED: To\ni. Note the contents of the report and the 2025 event expenditure.\nii. Agree mitigation measures regarding the funfair and car park management.\niii. Request WLDC to factor in a formal countdown and structured switch-on moment for 2026 led by the Mayor\, the Chairman of WLDC and the Citizen of the Year. \nPS26/084  Christmas Lights Scheme for 2026 onwards (Paper E – pages 35 to 37)\nTo consider options for the 2026 and future Christmas lights scheme. \nMinutes:\nRESOLVED: To\ni. Note the update regarding structural certification of existing Council-owned lighting and the risks associated with re-using ageing lighting stock\, including structural liability and replacement part availability.\nii. Agree to not use the old Imagination lighting.\niii. Await receipt of Blachere’s uncosted proposals before determining the preferred scope of a future scheme.\niv. Defer the discission regarding the old lighting to a future meeting. \nPS26/085  North Warren Cemetery (Paper F – pages 38 to 40)\nTo consider concerns received regarding loose dogs in North Warren Cemetery. \nMinutes:\nRESOLVED: To\ni. Formally ask WLDC to consider issuing a PSPO for North Warren Cemetery under the Anti-Social Behaviour\, Crime and Policing Act 2014\, requiring dogs to be kept on leads and granting enforcement powers to authorised officers.\nii. Support complementary measures while the PSPO is being considered by closing gates (but leaving them unlocked) and maintaining fencing to prevent loose dogs from entering. \nPS26/086  Endless Summer’ Silver Street Memorial Sculpture (Paper G – pages 41 to 43)\nTo consider recent damage to the Endless Summer sculpture on Silver Street. \nMinutes:\nRESOLVED: To NOTE the update that T Bland Welding are repairing the recent damage to the Endless Summer sculpture on Silver Street. \nPS26/087  Utility Charge Review (Paper H – pages 44 to 73)\nTo consider review of utility charges for Richmond House & Park\, Marshalls\, Levellings and the General Cemetery. \nMinutes:\nRESOLVED: To NOTE the review of utility charges for Richmond House & Park\, Marshalls\, Levellings and the General Cemetery. \nPS26/089  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. Love Lane Access Road\nii. Richmond House & Park Condition Report\niii. Richmond House & Park Feasibility Study\niv. Richmond Park Outbuilding Demolition Quotes\nv. Richmond Park Outbuilding Repair Quotes\nvi. General Cemetery Chapel\nvii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nviii. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nix. Volunteer Recognition \nPS26/090  Time and Date of Next Meeting\nTo note the next Property and Services Committee meeting is scheduled for Tuesday 12 May 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Property and Services Committee is scheduled for Tuesday 12 May 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:44pm. \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-35/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260113T183000 DTEND;TZID=Europe/London:20260113T203000 DTSTAMP:20260804T125957Z CREATED:20250507T100512Z LAST-MODIFIED:20260804T125957Z UID:45751-1768329000-1768336200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee - Tuesday 13 January 2026 at 6:30pm DESCRIPTION:AGENDA - Tuesday 13 January 2026 - Property and Services Committee PUBLIC\n2026-01-13 Property and Services Committee Minutes \nAgenda and Minutes\n  \nPresent: Councillors Sheila Bibb\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, Richard Thompson and Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nThere were no questions or comments from members of the public. \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPS26/059  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillor Bowler and the Communities Officer. \nPS26/060  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Coxon declared a personal interest in agenda item PS26/072 as he knows a company that provided a quotation. \nPS26/061  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS26/062  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS26/066\, PS26/070\, PS26/071\, PS26/072 in accordance with the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2) due to the confidential nature of the business to be discussed. \nPS26/063  Minutes of the Previous Meeting (Paper A  pages 4 to 6)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee meeting held on Tuesday 11 November 2025. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 11 November 2025 be approved as a true and accurate record and signed by the Chair.\nNote: Councillor Woolley abstained from voting on the above resolution. \nPS26/064  Allotment Tenancy Breach Policy Review (Paper B pages 7 to 10)\nTo review and adopt the updated Allotment Tenancy Breach Policy. \nMinutes:\nRESOLVED: To adopt the updated Allotment Tenancy Breach Policy. \nNote: Councillor Davies abstained from voting on the above resolution. \nPS26/065  Keeping Animals on Allotments Policy Review (Paper C pages 11 to 24)\nTo review and adopt the updated Keeping Animals on Allotments Policy. \nMinutes:\nRESOLVED: To adopt the updated Keeping Animals on Allotments Policy.\nNote: Councillor Davies abstained from voting on the above resolution. \nPS26/066  Allotment – Right to Appeal Extension (Paper D pages 25 to 28) \nTo consider request to extend the appeal deadline.\nExclusion of public and press recommended due to the confidential nature of the discussion. \nMinutes:\nNote: Councillor Thompson arrived at the meeting at 6:55pm.\nRESOLVED: To uphold the Council’s Tenancy Breach Policy and decline the request to submit an appeal following a second breach and Notice to Quit\, outside the prescribed timeframe.\nNote: Councillor Davies abstained from voting on the above resolution. \nPS26/067  Report on grants to the Council from external bodies (Paper E pages 29 to 40)\nTo note the report on grants to the Council from external bodies and agree any items to be removed. \nMinutes:\nRESOLVED: To note the report on grants to the Council from external bodies and approve removal of projects 3.3\, 3.4 and 3.6.\nNote: The Committee expressed thanks to the Communities Officer for their hard work. \nPS26/068  Christmas Lights Festival 2025 & 2026\nTo debrief the 2025 Christmas Lights Festival and consider 2026 Christmas Lights Festival. \nMinutes:\nRESOLVED: To defer the discussion until after the meeting with West Lindsey District Council on Monday 19 January 2026. \nPS26/069  Christmas Lights Scheme for 2026 onwards (Paper F pages 41 to 49)\nTo consider options for the 2026 and future Christmas lights scheme.  \nMinutes:\nChristmas Lights Scheme for 2026 onwards (Paper F)\nRESOLVED: To explore re-using existing Council-owned lighting\, subject to full electrical and structural testing\, certification\, and any required refurbishment\, and report back to Committee. \nPS26/070  Parish Agreement Grass Verge Cutting 2026/27 (Paper G pages 50 to 55)\nTo consider extension of 2025/26 parish grass verge cutting contract for 2026/27.\nExclusion of public and press recommended due to commercially sensitive information.  \nMinutes:\nRESOLVED: To approve extension of 2025/26 parish grass verge cutting contract with Glendale for 2026/27 at a cost of £1\,573.66 per cut +VAT. \nPS26/071  Richmond House Guttering (Paper H pages 56 to 63)\nTo consider quotations received to replace approximately 40m of guttering and 18m of downpipe to the front and two sides of Richmond House.\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To RECOMMEND to FULL COUNCIL approval of the quotation submitted by T.G. Sowerby Developments Ltd for the replacement of approximately 40 meters of guttering and 18 meters of downpipe to the front and two sides of Richmond House\, at a cost of £10\,760.00 + VAT\, to be funded from General Reserves. \nPS26/072  Richmond House Rear Entrance (Paper I pages 64 to 66)\nTo consider quotations received to resolve damp issue at the rear entrance of Richmond House.\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To approve the quotation submitted by Gainsborough Building Services to resolve damp issue at the rear entrance of Richmond House\, at a cost of £5\,300 + VAT\, funded from budgets 12000/11 and 12000/12.\nNote: Councillor Coxon abstained from voting on the above resolution. \nPS26/073  Richmond House Condition Report (Paper J pages 67 to 69)\nTo consider update regarding Richmond House condition survey and a feasibility study. \nMinutes:\nRESOLVED: That Members agree to allow the Town Clerk to continue working with West Lindsey District Council to explore and progress the commissioning an updated condition survey and feasibility study for Richmond House\, with any future financial commitments to be subject to further Committee approval. \nPS26/074  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes: \nRESOLVED: to NOTE the items for notification to be included on a future\nagendas:\ni. Matters Arising Schedule\nii. General Cemetery Chapel\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Utility Charge Review\nvi. Volunteer Recognition \nPS26/075  Time and Date of Next Meeting\nTo note the next Property and Services Committee meeting is scheduled for Tuesday 10 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Property and Services Committee is scheduled for Tuesday 10 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:52pm. URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251111T183000 DTEND;TZID=Europe/London:20251111T203000 DTSTAMP:20260114T152344Z CREATED:20250507T100428Z LAST-MODIFIED:20260114T152344Z UID:45749-1762885800-1762893000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.62 KB] \nAGENDA - Tuesday 11 November 2025 - Property and Services Committee ..\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Glenn Puxty (sub) Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 11 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/050  Apologies for Absence\nTo note apologies for absence. \nPS26/051  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/052  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/053  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nPS26/054  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 September 2025 (pages 3 to 7) \nPS26/055  Richmond Park Outbuilding Structural Report\nTo consider structural report for the Richmond Park outbuildings.\nPaper B (pages 8 to 68) \nPS26/056  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper C (pages 69 to 83) \nPS26/057  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising Schedule\nii. Christmas Lights\niii. General Cemetery Chapel\niv. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nvi. Utility Charge Review\nvii. Volunteer Recognition \nPS26/058  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 06 November 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250909T183000 DTEND;TZID=Europe/London:20250909T203000 DTSTAMP:20251125T145920Z CREATED:20250507T100353Z LAST-MODIFIED:20251125T145920Z UID:45747-1757442600-1757449800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [162.57 KB] \nAGENDA - Tuesday 9 September 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Glenn Puxty (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 9 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/031  Apologies for Absence\nTo note apologies for absence. \nPS26/032  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/033  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/034  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nPS26/035  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 15 July 2025 (pages 4 to 7) \nPS26/036  Love Lane Allotment Drainage Report\nTo consider report following drainage inspection and update on current position.\nPaper B (pages 8 to 26) \nPS26/037  Allotment Brassica Cages\nTo consider amendment to the Allotment Tenancy Agreement to include brassica cages.\nPaper C (pages 27 to 29) \nPS26/038  Memorial Testing Procedure\nTo consider and approve the memorial testing procedure.\nPaper D (pages 30 to 32) \nPS26/039  Marshalls Sports Ground Hire Bookings\nTo consider and determine booking hours for Marshalls Sports Ground.\nPaper E (pages 33 to 36) \nPS26/040  Christmas Lights Festival\nTo consider arrangements for the Christmas Lights Festival.\nPaper F (pages 37 to 41) \nPS26/041  Play Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting actions.\nPaper G (pages 42 to 53) \nPS26/042  S106 Aisby Walk\nTo consider use of S106 fund contribution.\nPaper H (pages 54 to 58) \nPS26/043  Richmond House Conservatory Removal Tender\nTo consider approval of tender specification for the removal of the conservatory.\nPaper I (pages 59 to 63) \nPS26/044  General Cemetery Chapel\nTo consider quotation received for architectural services for the refurbishment of the Chapel.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 64 to 67) \nPS26/045  Citizen of the Year Award 2025\nTo consider and approve who\, if any\, should be awarded the Citizen of the Year 2025.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 68 to 72) \nPS26/046  Event Application\nTo consider application to hold Community Family Fun Day on Levellings Playing Field on 1 August 2026 including any associated charges.\nPaper L (pages 73 to 80) \nPS26/047  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPS26/048  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising schedule – November\nii. Richmond Park Outbuilding Report\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Utility Charge Review\nvi. Volunteer Recognition \nPS26/049  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 04 September 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250715T183000 DTEND;TZID=Europe/London:20250715T203000 DTSTAMP:20250910T115448Z CREATED:20250507T100311Z LAST-MODIFIED:20250910T115448Z UID:45745-1752604200-1752611400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:2025-07-15 Property and Services Committee Minutes\nAGENDA - Tuesday 15 July 2025 - Property and Services Committee - PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Richard Thompson (sub)\, James Ward (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 15 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/012  Apologies for Absence\nTo note apologies for absence. \nPS26/013  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/014  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/015  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS26/016  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 13 May 2025 (pages 4 to 6) \nPS26/017  Matters Arising Schedule\nTo note current position of previously agreed actions as at 1 July 2025.\nPaper B (pages 7 to 16) \nPS26/018  Communities Officer Report\nTo consider whether to allow the growth of Nicotiana on allotment gardens.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 17 to 19) \nPS26/019  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 20 to 25) \nPS26/020  North Warren Allotment Structure Application\nTo consider application for structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 26 to 28) \nPS26/021  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nPS26/022  Event Application\nTo consider application to hold a Armed Forces Day event on Levellings Playing Field and any associated charges.\nPaper F (pages 29 to 30) \nPS26/023  Tree Management Strategy\nTo consider recommending to Full Council to adopt the Tree Management.\nPaper G (pages 31 to 41) \nPS26/024  General Cemetery Chapel Condition Survey\nTo consider condition survey report received in November 2023 and determine next steps.\nPaper H (pages 42 to 95) \nPS26/025  Memorial Mason Guidance\nTo review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.\nPaper I (pages 96 to 101) \nPS26/026  Citizen of the Year Award\nTo consider and approve criteria and proposals for Citizen of the Year Award 2025.\nPaper J (pages 102 to 108) \nPS26/027  General Cemetery Extension\nTo consider communications from WLDC Team Manager Property & Assets and determine next steps.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper K (pages 109 to 133) \nPS26/028  Richmond Park Outbuilding Structural Survey\nTo consider approval of CARE Structural Engineers Report of outbuildings and associated architect charges to submit a planning application for the demolition of the potting shed and boiler house.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper L (pages 134 to 137) \nPS26/029  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nii. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\niii. Utility Charge Review\niv. Richmond House Conservatory Replacement\nv. Volunteer Recognition\nvi. General Cemetery potential carpark area \nPS26/030  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 10 July 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250513T183000 DTEND;TZID=Europe/London:20250513T203000 DTSTAMP:20250728T125108Z CREATED:20240508T073619Z LAST-MODIFIED:20250728T125108Z UID:33373-1747161000-1747168200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [150.47 KB] \nAGENDA - Tuesday 13 May 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Paul Hooton\, Paul Key\, James Plastow\, Richard Thompson (sub)\, James Ward (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 13 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS26/001  Apologies for Absence\nTo note apologies for absence. \nPS26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPS26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 8 April 2025 (pages 3 to 6) \nPS26/007  Exhumation Policy\nTo consider recommending to Full Council to adopt the Exhumation Policy.\nPaper B (pages 7 to 10) \nPS26/008  Shallow Graves Policy\nTo consider recommending to Full Council to adopt the Shallow Graves Policy.\nPaper C (pages 11 to 14) \nPS26/009  Richmond Park Litter Bins\nTo consider purchasing 12 new litter bins for Richmond Park.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 15 to 17) \nPS26/010  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler update\nii. Pride event review of event plan\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Volunteer Recognition\nvi. Richmond House Conservatory Replacement\nvii. General Cemetery Chapel\nviii. General Cemetery Extension\nix. General Cemetery potential carpark area \nPS26/011  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 15 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nWednesday\, 07 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-29/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250408T183000 DTEND;TZID=Europe/London:20250408T203000 DTSTAMP:20250606T144044Z CREATED:20240508T073554Z LAST-MODIFIED:20250606T144044Z UID:33372-1744137000-1744144200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [158.61 KB] \nAGENDA - Tuesday 8 April 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor James Plastow\, Councillor Kenneth Woolley \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 8 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nPS25/149  Apologies for Absence\nTo note apologies for absence. \nPS25/150  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/151  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/152  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/153  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/154  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 12 March 2025 (pages 4 to 6) \nPS25/155  Matters Arising Schedule\nTo note current position of previously agreed actions as at 3 April 2025.\nPaper B (pages 7 to 15) \nPS25/156  Love Lane Allotment Drainage\nTo consider update report on Love Lane allotment drainage.\nPaper C (pages 16 to 19) \nPS25/157  Foxby Hill Allotment Structure Application\nTo consider application for structure.\nPaper D (pages 20 to 24)\nExclusion of public and press recommended due to personal nature. \nPS25/158  Fire Risk Assessment\nTo note Fire Risk Assessment Report for and remedials complete for Richmond House.\nPaper E (pages 25 to 33) \nPS25/159  Children’s Cricket Sessions\nTo consider request from Gainsborough Cricket Club to use the cricket field free of charge.\nPaper F (pages 34 to 36) \nPS25/160  The Wind In The Willows – The Musical\nTo consider request from WLDC to hold a musical at Richmond Park.\nPaper G (pages 37 to 38) \nPS25/161  Gainsborough in Bloom\nTo note update of Gainsborough in Bloom progress.\nPaper H (pages 39 to 46) \nPS25/162  Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries\nTo review and adopt the revised Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries.\nPaper I (pages 47 to 68) \nPS25/163  Memorial Application\nTo consider inscription on memorial application.\nPaper J (pages 69 to 70)\nExclusion of public and press recommended due to personal nature. \nPS25/164  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler\nii. Pride event review of event plan\niii. Fire Risk Assessment Remedials – Marshalls Main Pavilion\niv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nv. Volunteer Recognition\nvi. Richmond House Conservatory Replacement\nvii. General Cemetery Extension\nviii. General Cemetery potential carpark area\nix. General Cemetery Chapel \nPS25/165  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 03 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250312T183000 DTEND;TZID=Europe/London:20250312T190000 DTSTAMP:20250410T121945Z CREATED:20240508T073521Z LAST-MODIFIED:20250410T121945Z UID:33371-1741804200-1741806000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [151.55 KB] \nAGENDA - Wednesday 12 March 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sheila Bibb\, Councillor\, Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor James Ward (sub) \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Wednesday 12 March 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/140  Apologies for Absence\nTo note apologies for absence. \nPS25/141  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/142  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/143  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/144  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/145  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 11 February 2025 (pages 3 to 6) \nPS25/146  Marshalls Shutters\nTo consider quotation received the repair the roller shutters.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper B (pages 7 to 9) \nPS25/147  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matters Arising Schedule – April\nii. Love Lane Allotment Dyke / Drainage – April\niii. Fire Risk Assessment review of progress (Richmond House) – April\niv. Fire Risk Assessment review of progress (Marshalls) – April\nv. Pride Event review of event plan – April\nvi. Marshalls Boiler\nvi. Volunteer Recognition\nvii. Richmond House Conservatory Replacement\nviii. General Cemetery Extension\nix. General Cemetery potential carpark area\nx. General Cemetery Chapel \nPS25/148  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 8 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nFriday\, 07 March 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-27/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250211T183000 DTEND;TZID=Europe/London:20250211T203000 DTSTAMP:20250328T143623Z CREATED:20240508T073457Z LAST-MODIFIED:20250328T143623Z UID:33370-1739298600-1739305800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [175.92 KB] \nAGENDA - Tuesday 11 February 2025 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor James Ward (sub) \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 11 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/128  Apologies for Absence\nTo note apologies for absence. \nPS25/129  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/130  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/131  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/132  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/133  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 January 2025 (pages 3 to 6) \nPS25/134  Love Lane Allotment Dyke / Drainage\nTo consider update report on Love Lane allotment dyke and drainage.\nPaper B (pages 7 to 8) \nPS25/135  Fire Risk Assessment\nTo note Fire Risk Assessment Reports for Marshalls Sports Ground.\nPaper C Main Pavilion (pages 9 to 62)\nPaper D Bowls Pavilion (pages 63 to 110) \nPS25/136  Tree Management and Hedge Reduction\nTo consider quotations received to fell\, pollard trees and reduce hedges at Richmond Park\, General Cemetery and North Warren Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 111 to 113) \nPS25/137  VE Day Event\nTo receive verbal report regarding potential collaborative working with Gainsborough Trinity Foundation for a VE Day event. \nPS25/138  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler\nii. Volunteer Recognition\niii. Richmond House Conservatory Replacement\niv. General Cemetery Extension\nv. General Cemetery potential carpark area\nvi. General Cemetery Chapel \n PS25/139  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 06 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250114T183000 DTEND;TZID=Europe/London:20250114T203000 DTSTAMP:20250212T111822Z CREATED:20240508T073332Z LAST-MODIFIED:20250212T111822Z UID:33369-1736879400-1736886600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [159.71 KB] \nAGENDA - Property and Services Committee - Tuesday 14 January 2025 PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 January 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/115  Apologies for Absence\nTo note apologies for absence. \nPS25/116  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/117  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/118  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/119  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/120  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 10 December 2024 (pages 4 to 7) \nPS25/121  Matters Arising Schedule\nTo note current position of previously agreed actions as at 7 November 2024.\nPaper B (pages 8 to 20) \nPS25/122  Fire Risk Assessment\nTo note Fire Risk Assessment Report for Richmond House.\nPaper C (pages 21 to 69) \nPS25/123  Grass Verge Cutting\nTo consider quotations received for parish grass verge cutting for 2025/26.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 70 to 75) \nPS25/124  Trees Safety Report\nTo receive tree safety report following receipt of the Tree Safety Survey.\nPaper E (pages 76 to 80) \nPS25/125  General Cemetery Tree Works\nTo consider quotations received to carry out works on the boundary trees in the General Cemetery following the safety survey.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 81 to 84) \nPS25/126  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Marshalls Boiler\nii. Volunteer Recognition\niii. Richmond House Conservatory Replacement\niv. General Cemetery Extension\nv. General Cemetery potential carpark area\nvi. General Cemetery Chapel \n PS25/127  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 February 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 09 January 2025 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-25/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241210T183000 DTEND;TZID=Europe/London:20241210T203000 DTSTAMP:20250117T094105Z CREATED:20240508T074705Z LAST-MODIFIED:20250117T094105Z UID:33387-1733855400-1733862600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [162.92 KB] \nAGENDA - Tuesday 10 December 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 10 December 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/100  Apologies for Absence\nTo note apologies for absence. \nPS25/101  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/102  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/103  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/104  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/105  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 12 November 2024 (pages 4 to 7) \nPS25/106  Communities Officer Report (Allotments)\nTo note the update report from the Communities Officer and the use of the delegated functions and consider recommendation contained therein.\nPaper B (pages 8 to 11) \nPS25/107  Communities Officer Report (Grants & Community)\nTo consider the report from the Communities Officer on identified projects for funding and opportunities.\nPaper C (pages 12 to 14) \nPS25/109  Allotment Site Secretary\nTo consider recommendation to amend the name of the site secretary and election period.\nPaper D (pages 15 to 17) \nPS25/108  Allotment Application\nTo consider allotment application received.\nExclusion of public and press recommended due to confidential nature.\nPaper E (pages 18 to 20) \nPS25/110  Bus Shelters\nTo consider report from the Operations Manager regarding a number of aspects of Council owned shelters.\nExclusion of public and press recommended due to time sensitive commercial sensitivity and confidential nature.\nPaper F (pages 21 to 27) \nPS25/111  General Cemetery Memorial Tributes\nTo consider update report from the Operations Manager.\nExclusion of public and press recommended due to confidential nature.\nPaper G (pages 28 to 33) \nPS25/112  2025 / 2026 Budget\nTo consider draft budget requirements for 2025/26 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\nPaper H (pages 34 to 48)\n\n\nPS25/113  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Matter Arising Schedule – January\nii. Grass Verge cutting – January\niii. Cemetery tree works – January\niv. Fire Risk Assessments – January\nv. Marshalls Boiler – January\nvi. Richmond House Conservatory Replacement\nvii. General Cemetery Extension\nviii. General Cemetery potential carpark area\nix. General Cemetery Chapel \nPS25/114  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 14 January 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 05 December 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241112T183000 DTEND;TZID=Europe/London:20241112T203000 DTSTAMP:20250107T145023Z CREATED:20240508T073303Z LAST-MODIFIED:20250107T145023Z UID:33368-1731436200-1731443400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [158.61 KB] \nAGENDA - Tuesday 12 November 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/086  Apologies for Absence\nTo note apologies for absence. \nPS25/087  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/088  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/089  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/090  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/091  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 8 October 2024 (pages 4 to 9) \nPS25/092  Illuminate\nTo approve funding contribution for the Illuminate event in 2025.\nPaper B (pages 10 to 11) \nPS25/093  Memorial Mason Guidance\nTo review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.\nPaper C (pages 12 to 18) \nPS25/094  Tree Safety Survey\nTo receive tree safety survey for Council managed sites.\nThe Operations Manager will produce a maintenance plan for a future meeting.\nPaper D (pages 19 to 56) \nPS25/095  Richmond House Survey\nTo receive survey report and proposal following invasive survey on dry rot at Richmond House and consider recommending to Full Council to incur cost.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 57 to 82) \nPS25/096  General Cemetery Memorial Tributes\nTo receive verbal update from the Operations Manager.\nExclusion of public and press recommended due to confidential nature. \nPS25/097  2025 / 2026 Budget\nTo consider budget requirements for 2025/26 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper F (pages 83 to 98) \nPS25/098  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. General Cemetery Trees – December\nii. Love Lane Dyke – December\niii. Communities Officer Report (Allotments) – December\niv. Grass Verge Cutting – December\nv. Bus Shelters – December\nvi. Marshalls Boiler\nvii. Richmond House Conservatory Replacement\nviii. General Cemetery Extension\nix. General Cemetery potential carpark area\nx. General Cemetery Chapel\nxi. Richmond House Fire Risk Assessment review \nPS25/099  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 10 December 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 07 November 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-24/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241008T183000 DTEND;TZID=Europe/London:20241008T203000 DTSTAMP:20250129T104815Z CREATED:20240508T073239Z LAST-MODIFIED:20250129T104815Z UID:33367-1728412200-1728419400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.33 KB] \nAGENDA - Tuesday 8 October 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 8 October 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/068  Apologies for Absence\nTo note apologies for absence. \nPS25/069  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/070  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/071  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/072  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/073  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 10 September 2024 (pages 4 to 8) \nPS25/074  Matters Arising Schedule\nTo note current position of previously agreed actions as at 3 October 2024.\nPaper B (pages 9 to 17) \nPS25/075  Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries\nTo review and adopt the revised Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries.\nPaper C (pages 18 to 40) \nPS25/076  Community Grant Policy\nTo review and adopt the revised Community Grant Policy.\nPaper D (pages 41 to 46) \nPS25/077  Christmas Lights Festival\nTo receive verbal update following meeting with WLDC and approve funding contribution.\nPaper E (pages 47 to 48) \nPS25/078  Event Application\nTo consider application to hold Community Family Fun Day on Levellings Playing Field and any associated charges.\nPaper F (pages 49 to 55) \nPS25/079  Event Application\nTo consider application to hold a Gainsborough Pride event on Levellings Playing Field and any associated charges.\nPaper G (pages 56 to 62) \nPS25/080  Tree Felling\nTo consider quotations received to fell a mature Ash Tree in Richmond Park with Ash dieback.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 63 to 65) \nPS25/081  Levellings Dog Walk Footpath\nTo consider undertaking a tender process to remove two footpaths and replace with one new footpath in the Levellings Dog Walk.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper I (pages 66 to 70) \nPS25/082  General Cemetery Extension – Old Nursery Site\nTo consider current position with a potential General Cemetery extension and decide next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper J (pages 71 to 76) \nPS25/083  2025 / 2026 Budget\nTo consider budget requirements for 2025/26 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nTo consider the reallocation of the Community Grants budget (2040/2) to the Property and Services Committee from Finance and Strategy Committee. \nPS25/084  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Tree Safety Survey – November\nii. Bus Shelters – November\niii. Memorial Mason Guidance Review – November\niv. Marshalls Boiler\nv. Richmond House Conservatory Replacement\nvi. General Cemetery Extension\nvii. General Cemetery potential carpark area\nviii. General Cemetery Chapel\nix. Richmond House Fire Risk Assessment review \nPS25/085  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 November 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 03 October 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-23/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240910T183000 DTEND;TZID=Europe/London:20240910T203000 DTSTAMP:20241024T090917Z CREATED:20240508T073210Z LAST-MODIFIED:20241024T090917Z UID:33366-1725993000-1726000200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [163.81 KB] \nAGENDA - Tuesday 10 September 2024 - Property and Services Committee - Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 10 September 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/050  Apologies for Absence\nTo note apologies for absence. \nPS25/051  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/052  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/053  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/054  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/055  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 July 2024 (pages 4 to 7) \nPS25/056  Matters Arising Schedule\nTo note current position of previously agreed actions as at 5 September 2024.\nPaper B (pages 8 to 16) \nPS25/057  Allotment Officer Report\nTo note the update report from the Allotments Officer and the use of the delegated functions.\nPaper C (pages 17 to 23) \nPS25/058  Animal on Allotment Policy Update\nTo review and adopt the updated Animal on Allotment Policy.\nPaper D (pages 24 to 38) \nPS25/059  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of public and press recommended due to confidential nature.\nPaper E (pages 39 to 44) \nPS25/060  Love Lane Allotment Dyke\nTo consider quotation received to clean/dig out the dyke on Love Lane Allotments.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 45 to 46) \nPS25/061  Bus Shelter Audit\nTo receive an audit of the 17 bus shelters owned by Gainsborough Town Council and consider any actions required.\nPaper G (pages 47 to 65) \nPS25/062  Community Grant Applications\nTo consider grant applications received.\ni. Lincoln and Lindsey Blind Society – £300 Paper H (pages 66 to 72)\nii. Stepping Stone Theatre for Mental Health – £300 Paper I (pages 73 to 78)\niii. Disability Social Network – £872 Paper J (pages 79 to 84)\niv. Greener Gainsborough – £1\,000 Paper K (pages 85 to 90) \nTo note that the following Community Grant funds are available:\n£0 in 2024 / 2025 budget\n£1\,514.97 in earmarked reserves\nPaper L (pages 91 to 96) \nPS25/063  Gainsborough & District Heritage Association Signage\nTo consider approving a letter of support to Gainsborough & District Heritage Association in obtaining brown heritage signage.\nPaper M (pages 97 to 98) \nPS25/064  Citizen of the Year Award 2024\nTo consider and approve who\, if any\, to award the Citizen of the Year 2024 to.\nExclusion of public and press recommended due to the confidential nature.\nPaper N (pages 99 to 103) \nPS25/065  General Cemetery Memorial Tributes\nTo consider complaints regarding memorial tributes.\nExclusion of public and press recommended due to confidential nature.\nPaper O TO FOLLOW (pages 104 to ??) \nPS25/066  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Levellings Dog Walk Footpath – October\nii. 2025/26 Budget – October\nii. General Cemetery Trees – October\niv. Tree Safety Survey report – October\nv. Exhumation Policy Review\nvi. Memorial Safety Policy Review\nvii. Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\nviii. Marshalls Boiler\nix. Richmond House Conservatory Replacement\nv. General Cemetery Extension\nvi. General Cemetery potential carpark area\nvii. General Cemetery Chapel\nviii. Richmond House Fire Risk Assessment review \nPS25/067  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 8 October 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 05 September 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-22/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240709T183000 DTEND;TZID=Europe/London:20240709T203000 DTSTAMP:20240923T115204Z CREATED:20240508T073139Z LAST-MODIFIED:20240923T115204Z UID:33365-1720549800-1720557000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [170.49 KB] \nAGENDA - Tuesday 9 July 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 9 July 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/034  Apologies for Absence\nTo note apologies for absence. \nPS25/035  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/036  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/037  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/038  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/039  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 11 June 2024 (pages 4 to 7) \nPS25/040  Matters Arising Schedule\nTo note current position of previously agreed actions as at 4 July 2024.\nPaper B (pages 8 to 15) \nPS25/041  Allotment Newsletter\nTo note the production of an allotment newsletter and decide on any input.\nPaper C (pages 16 to 19) \nPS25/042  Foxby Hill Allotments\nTo consider quotations received for the demolition and removal of heritage and unsafe structures.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 20 to 24) \nPS25/043  Love Lane Allotment Pond\nTo consider quotations received for the erection of fencing around the pond as a condition of the planning permission.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 25 to 61) \nPS25/044  North Warren Allotments\nTo consider quotations received f to replace fence due to unsatisfactory RAMS of previous awarded contractor.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 61 to 66) \nPS25/045  Richmond House Conservatory Replacement\nTo receive verbal update. \nPS25/046  Community Grants Policy & Application Form\nTo review and adopt the below: –\ni. Community Grants Policy\nii. Application Form\niii. Grant Funding Agreement\niv. Evaluation Form\nv. Grant Application Process\nPaper G (pages 67 to 88) \nPS25/047  Community Grant Applications\nTo consider grant applications received.\ni.       Gainsborough Adventure Playground – £1\,240.08 Paper H (pages 89 to 123) \nTo note that the following Community Grant funds are available: \n\n£0 in 2024 / 2025 budget\n£2\,755.05 in earmarked reserves\n\nPaper I (pages 124 to 129) \nPS25/048  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Exhumation Policy Review\nii. Memorial Safety Policy Review\niii. Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\niv. General Cemetery Trees – September\nv. Tree Safety Survey report – September\nvi. Memorial Tributes – November\nvii. General Cemetery potential carpark area\nviii. General Cemetery Chapel\nix. Richmond House Fire Risk Assessment review \nPS25/049  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 10 September 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 04 July 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240611T183000 DTEND;TZID=Europe/London:20240611T203000 DTSTAMP:20240712T124207Z CREATED:20240508T073107Z LAST-MODIFIED:20240712T124207Z UID:33364-1718130600-1718137800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [159.88 KB] \nAGENDA - Tuesday 11 June 2024 - Property and Services Committee - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 11 June 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/021  Apologies for Absence\nTo note apologies for absence. \nPS25/022  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\n \nPS25/023  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/024  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/025  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/026  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 May 2024 (pages 4 to 8) \nPS25/027  Matters Arising Schedule\nTo note current position of previously agreed actions as at 6 June 2024.\nPaper B (pages 9 to 17) \nPS25/028  Play Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting from these.\nPaper C (pages 18 to 26) \nPS25/029  Community Grant Applications\nTo consider grant applications received.\ni.       Gainsborough Adventure Playground – £800.80 Paper D (pages 27 to 68)\nii.      Gainsborough Men’s Shed – £1\,004.95 Paper E (pages 69 to 114) \nTo note that the following Community Grant funds are available: \n\n£650 in 2024 / 2025 budget\n£3\,110 in earmarked reserves\n\nPaper F (pages 115 to 120) \nPS25/030  Tractor Purchase\nTo consider purchasing a 40hp tractor and ancillary equipment.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 121 to 124) \nPS25/031  Levellings Dog Walk Footpath\n To consider what works (if any) the Committee would like to carry out on footpaths in order for a plan with a specification to be put to WLDC for approval.\nPaper H (pages 125 to 127) \nPS25/032  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nCommunity Grants Policy & Application Form Review\nExhumation Policy Review\nMemorial Safety Policy Review\nGuidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\nGeneral Cemetery Trees – September\nTree Safety Survey report – September\nMemorial Tributes – November\nGeneral Cemetery potential carpark area\nGeneral Cemetery Chapel\nRichmond House conservatory replacement\nRichmond House Fire Risk Assessment review\n\n  \nPS25/033  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 July 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nWednesday\, 05 June 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240514T183000 DTEND;TZID=Europe/London:20240514T203000 DTSTAMP:20240625T081014Z CREATED:20240501T131556Z LAST-MODIFIED:20240625T081014Z UID:33288-1715711400-1715718600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [159.75 KB] \nAGENDA - Tuesday 14th May 2024 - Property and Services Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 May 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS25/001  Apologies for Absence\nTo note apologies for absence. \nPS25/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPS25/003  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS25/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS25/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS25/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS25/007  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 April 2024 (pages 4 to 7) \nPS25/008  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 May 2024.\nPaper B (pages 8 to 15) \nPS25/009  Allotment Officer Report\nTo note the update report from the Allotments Officer and the use of the delegated functions.\nPaper C (pages 16 to 20) \nPS25/010  Allotment Tenancy Breaches\nTo consider and approve termination of tenancies under the Tenancy Breach Policy.\nExclusion of public and press recommended due to confidential nature.\nPaper D (pages 21 to 27) \nPS25/011  Marshalls Sports Ground Carpark\nTo consider quotations received to carry out repairs to the surface.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 28 to 29) \nPS25/012  Levellings Dog Walk Footpath\nTo consider quotations received to remove a footpath and re-site a footpath.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 30 to 35) \nPS25/013  General Cemetery Trees\nTo consider complaint received regarding the lime trees in the General Cemetery.\nExclusion of public and press recommended due to confidential nature.\nPaper G (pages 36 to 42) \nPS25/014  General Cemetery Memorial Tributes\nTo consider complaints regarding memorial tributes.\nExclusion of public and press recommended due to confidential nature.\nPaper H (pages 43 to 47) \nPS25/015  General Cemetery Issue\nTo consider Officer report on cemetery issue and instruct Officers on next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper I (pages 48 to 53) \nPS25/016  General Cemetery Extension – Old Nursery Site\nTo consider costings of potential designs and next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper J (pages 54 to 82) \nPS25/017  Marshalls Sports Ground Booking\nTo consider verbal report on upcoming booking. \nPS25/018  Community Grant Applications\nTo consider grant applications received.\ni.       St Paul’s Church\, Morton – £1\,500 Paper K (pages 83 to 110)\nii.      Stepping Stone Theatre For Mental Health – £350 Paper L (pages 111 to 134) \nTo note that the following Community Grant funds are available:\n£2\,000 in 2024 / 2025 budget\n£3\,110 in earmarked reserves\nPaper M (pages 135 to 140) \nPS25/019  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nCommunity Grants Policy & Application Form Review – June\nExhumation Policy Review – June\nMemorial Safety Policy Review – June\nGuidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review – June\nPlay Area RoSPA Safety Inspection Reports – June\nGeneral Cemetery potential carpark area\nGeneral Cemetery Chapel\nRichmond House conservatory replacement\nRichmond House Fire Risk Assessment review\n\n\nPS25/020  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 June 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk & RFO\nRichmond House\nGainsborough \nThursday\, 09 May 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240409T190000 DTEND;TZID=Europe/London:20240409T210000 DTSTAMP:20240515T121402Z CREATED:20230706T080638Z LAST-MODIFIED:20240515T121402Z UID:29903-1712689200-1712696400@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [165.80 KB] \n2024-04-09 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Key\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 9 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/193  Apologies for Absence\nTo note apologies for absence. \nPS24/194  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/195  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/196  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/197  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/198  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 12 March 2024 (pages 4 to 8) \nPS24/199  Matters Arising Schedule\nTo note current position of previously agreed actions as at 4 April 2024.\nPaper B (pages 9 to 16) \nPS24/200  Allotment Officer Report\nTo note the update report from the Allotments Officer on tenancy breaches.\nPaper C (pages 17 to 18) \nPS24/201  North Warren Allotment Fence\nTo consider quotations received to replace fence at North Warren Allotment.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 19 to 23) \nPS24/202  Showfield Allotment Wall\nTo consider quotations received to rebuild part of the Showfield Allotment Wall.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 24 to 28) \nPS24/203  General Cemetery Extension – Old Nursery Site\nTo consider costings of potential designs and next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper F (pages 29 to 33) \nPS24/204  Richmond Park Fountain\nTo note the report.\nPaper G (pages 34 to 36) \nPS24/205  Richmond Park Listing Status\nTo note the report and approve next steps.\nExclusion of public and press recommended due to confidential nature.\nPaper H (pages 37 to 41) \nPS24/206  Meeting with Lincolnshire County Council Registration Service\nTo note the actions from the meeting with LCC.\nExclusion of public and press recommended due to confidential nature.\nPaper I (pages 42 to 46) \nPS24/207  Marshalls Sports Ground Booking\nTo consider verbal report on upcoming booking. \nPS24/208  Event Booking\nTo consider further information for an application to hold Community Family Fun Day on Levellings Playing Field following PS24/170 resolution RESOLVED: to approve the application in principle to hold Community Family Fun Day on Levellings Playing Field but require further information and site layout plan.\nPaper J (pages 47 to 49) \nPS24/209  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nCommunity Grants Policy & Application Form Review\nExhumation Policy Review\nMemorial Safety Policy Review\nGuidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review\nLevellings footpath maintenance\nGeneral Cemetery potential carpark area\nGeneral Cemetery Chapel\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\nRichmond House Fire Risk Assessment review\n\n\nPS24/210  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 14 May 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 04 April 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240312T190000 DTEND;TZID=Europe/London:20240312T210000 DTSTAMP:20240426T120522Z CREATED:20230706T080531Z LAST-MODIFIED:20240426T120522Z UID:29902-1710270000-1710277200@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.76 KB] \n2024-03-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 March 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/173  Apologies for Absence\nTo note apologies for absence. \nPS24/174  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/175  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/176  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/177  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/178  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 13 February 2024 (pages 4 to 9) \nPS24/179  Matters Arising Schedule\nTo note current position of previously agreed actions as at 7 March 2024.\nPaper B (pages 10 to 21) \nPS24/180  Allotment Secretaries\nTo consider gratitude letters of gratitude for current Allotment Secretaries and upcoming Allotment Secretary elections.\nPaper C (pages 22 to 24) \nPS24/180  Love Lane Allotment Pond\nTo note the update of the developments of the Love Lane Pond.\nPaper D (pages 25 to 26) \nPS24/181  Allotment Garden Application\nTo consider application for an allotment garden.\nExclusion of public and press recommended due to the confidential nature.\nPaper E (pages 27 to 29) \nPS24/182  Allotment Garden Reallocation\nTo consider reallocation of a plot holder on Love Lane Allotments.\nExclusion of public and press recommended due to the confidential nature.\nPaper F (pages 30 to 31) \nPS24/183  Community Grant Applications\nTo consider grant applications received.\n1) Hillcrest Early Years Academy – £1\,000 Paper G (pages 32 to 37)\n2) Morton Feastival – £730 Paper H (pages 38 to 44) \nTo note that the following Community Grant funds are available: \n\n£4\,840 in earmarked reserves\n\nhttps://gainsborough-tc.gov.uk/policy/community-grants-policy/ \nPS24/184  Revised Operations Team Working – Equipment\nTo consider quotations received for the purchase of a compact tractor.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper I (pages 45 to 49 \nPS24/185  General Cemetery Extension Plans\nTo consider potential cemetery extension plans following the drop-in session and instruct Officers on next steps.\nPaper J (pages 50 to 63) \nPS24/186  Childrens Cricket Sessions\nTo consider request from Gainsborough Cricket Club to use the cricket field free of charge.\nPaper K (pages 64 to 65)\n \nPS24/187  Remembrance Sunday       \nTo consider outcome of debrief meeting with All Saints Parish Church and RBL.\nPaper L (pages 66 to 67) \nPS24/188  Illuminate\, GO Festival and Town Centre Bunting         \nTo consider financial contributions to Illuminate\, GO Festival and the Town Centre bunting.\nPaper M (pages 68 to 69) \nPS24/189  Tim Davies Commemoration\nTo consider options/ways to commemorate the life of Tim Davies and his service to the community. \nPS24/190  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update\nRichmond House Fire Risk Assessment review\n\n\nPS24/191  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 April 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 07 March 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-snd-services-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240213T190000 DTEND;TZID=Europe/London:20240213T210000 DTSTAMP:20240314T131641Z CREATED:20230706T080142Z LAST-MODIFIED:20240314T131641Z UID:29901-1707850800-1707858000@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [171.16 KB] \n2024-02-13 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 13 February 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/149  Apologies for Absence\nTo note apologies for absence. \nPS24/150  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/151  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/152  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/153  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/154  Vice Chairman\nTo appoint Vice Chairman for this committee. \nPS24/155  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 16 January 2024 (pages 5 to 8) \nPS24/156  Matters Arising Schedule\nTo note current position of previously agreed actions as at 8 February 2024.\nPaper B (pages 9 to 17) \nPS24/157  Love Lane Allotment Pond\nTo consider update following the Hydrographical Survey and Ecological Survey’s.\nPaper C (pages 18 to 21) \nPS24/158  Allotment Handbook\nTo review and adopt the Allotment Handbook.\nPaper D (pages 22 to 43) \nPS24/159  Allotment Letters\nTo review and approve the permission and breach letters.\nPaper E (pages 44 to 69) \nPS24/160  Council Leased Vehicles \nTo consider quotations received for replacement leased vehicles.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 70 to 74) \nPS24/161  Grave Digging SLA\nTo note report on who has been appointed the Council’s grave digging contractor.\nExclusion of public and press recommended due to the confidential nature.\nPaper G (pages 75 to 77) \nPS24/162  Memorial Testing\nTo consider quotations received for memorial testing in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 78 to 82) \nPS24/163  General Cemetery Boundary Repairs\nTo consider quotations received for the repairs to the General Cemetery boundary.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper I (pages 83 to 85) \nPS24/164  General Cemetery Extension Plans\nTo consider verbal update from the Operations Manager. \nPS24/165  Parish Agreement Grass Verge Cutting 2024 – 2025\nTo consider report on grass verge cutting for 2024/2025.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 86 to 91) \nPS24/166  Richmond Park Aviary\nTo consider approving the sale of the aviary.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 92 to 95) \nPS24/167  Levellings Dog Walk\nTo consider verbal update from the Operations Manager. \nPS24/168  Tim Davies Commemoration\nTo consider options/ways to commemorate the life of Tim Davies and his service to the community. \nPS24/169  Event Application      \nTo consider application to hold Rotary Fireworks\, Food and Music Event on Marshalls Sports Ground.\nPaper L (pages 96 to 101) \n PS24/170  Event Application      \nTo consider application to hold Community Family Fun Day on Levellings Playing Field.\nPaper M (pages 102 to 110) \nPS24/171  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nGeneral Cemetery extension\nRemembrance Sunday\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update\nRichmond House Fire Risk Assessment review\n\nPS24/172  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 March 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 08 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240116T190000 DTEND;TZID=Europe/London:20240116T210000 DTSTAMP:20240215T102050Z CREATED:20230706T080031Z LAST-MODIFIED:20240215T102050Z UID:29900-1705431600-1705438800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [163.07 KB] \n2024-01-16 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 16 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/133  Apologies for Absence\nTo note apologies for absence. \nPS24/134  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/135  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/136  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/137  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/138  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 12 December 2023 (pages 4 to 9) \nPS24/139  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 January 2024.\nPaper B (pages 10 to 19) \nPS24/140  Allotment Tenancy Agreement Review\nTo review and adopt the Allotment Tenancy Agreement.\nPaper C (pages 20 to 32) \nPS24/141  Love Lane Allotment Pond\nTo consider quotations for Hydrographical and Ecological surveys and pond management plan for the Love Lane pond.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 33 to 36) \nPS24/142  General Cemetery Chapel Condition Survey\nTo consider condition survey report received and determine next steps.\nPaper E (pages 37 to 90\, for hard copy see December agenda pack) \nPS24/143  Sandfield Lane North Play Area\nTo note update following resolution PS24/107.\nPaper F (pages 91 to 94) \nPS24/144  Levellings Dog Walk Footpath\nTo consider verbal update from the Operations Manager. \nPS24/145  Parish Agreement Grass Verge Cutting 2024 – 2025\nTo consider verbal update from the Operations Manager. \nPS24/146  Christmas Lights Festival 2024\nTo consider date for the Christmas Lights Festival 2024.\nPaper G (pages 95 to 96) \nPS24/147  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update\nRichmond House Fire Risk Assessment review\n\nPS24/148  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 13 February 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nTuesday\, 09 January 2024 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231212T190000 DTEND;TZID=Europe/London:20231212T210000 DTSTAMP:20240119T144840Z CREATED:20230706T075921Z LAST-MODIFIED:20240119T144840Z UID:29899-1702407600-1702414800@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [173.11 KB] \n2023-12-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 December 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/114  Apologies for Absence\nTo note apologies for absence. \nPS24/115  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/116  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/117  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/118  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/119  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 14 November 2023 (pages 5 to 10) \nPS24/120  Matters Arising Schedule\nTo note current position of previously agreed actions as at 7 December 2023.\nPaper B (pages 11 to 20) \nPS24/121  Allotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policy & Tenancy Agreement Review \n\nAllotment Tenancy Agreement\nKeeping Animals of Allotment Policy\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nAllotment Garden Application form\nAnimal & Animal Housing Application form\nPigeon & Pigeon Loft Application form\nTemporary Structure / Shed Application form\nPond\, Fence\, Hedge\, Shrub and Bush or Tree Application Form\nEmergency Contact form\nChange of Contact form\n\nPaper C (pages 21 to 78) \nPS24/122  Love Lane Allotment Pond\nTo consider Asbestos Survey report and quotations for removal and determine next steps.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper D (pages 79 to 107) \nPS24/123  Marshalls Sports Ground Bowls Sheds\nTo consider quotations received to remove green bowls shed and replace with fencing at Marshalls Sports Ground.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper E (pages 108 to 110) \nPS24/124  Marshalls Sports Ground Main Pavilion Heating\nTo consider replacement of the building management system managed heating system and hot water system at Marshalls Pavilion.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 111 to 113) \nPS24/125  Richmond House Rear Entrance and Toilets\nTo consider quotation received to repair and redecorate the rear entrance and toilets at Richmond House.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 114 to 116) \nPS24/126  General Cemetery Chapel Condition Survey\nTo consider condition survey report received and determine next steps.\nPaper H (pages 117 to 170 \nPS24/127  Grave Digging Service Level Agreement (SLA)\n To consider approving the SLA for grave digging services.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 171 to 181) \nPS24/128  Sandfield Lane North Play Area\nTo note verbal update and consider any response received.\nExclusion of public and press recommended due to the confidential nature. \nPS24/129  Council Leased Vehicles and Revised Operations Team Working – Equipment\nTo consider whether to investigate revising the leased vehicles and the purchase of a compact tractor.\nPaper J (pages 182 to 186) \nPS24/130  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper K (pages 187 to 202)\n \nPS24/131  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nLevellings Dog Walk Footpath\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update – January\nRichmond House Fire Risk Assessment review\n\n\nPS24/132  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 16 January 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 07 December 2023 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231114T190000 DTEND;TZID=Europe/London:20231114T210000 DTSTAMP:20231214T113040Z CREATED:20230706T075805Z LAST-MODIFIED:20231214T113040Z UID:29898-1699988400-1699995600@gainsborough-tc.gov.uk SUMMARY:Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [184.30 KB] \n2023-11-14 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Tim Davies\, Councillor Paul Key\, Councillor Keith Panter\, Councillor James Plastow\, Councillor James Ward\, Councillor Harry Warriner \nNotice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPS24/077  Apologies for Absence\nTo note apologies for absence. \nPS24/078  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\n \nPS24/079  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPS24/080  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPS24/081  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPS24/082  Minutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 10 October 2023 (pages 5 to 8) \nPS24/083  Matters Arising Schedule\nTo note current position of previously agreed actions as at 9 November 2023.\nPaper B (pages 9 to 18) \nPS24/084  Allotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policy & Tenancy Agreement Review \n\nAllotment Tenancy Agreement\nKeeping Animals of Allotment Policy\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nAllotment Garden Application form\nAnimal & Animal Housing Application form\nPigeon & Pigeon Loft Application form\nTemporary Structure / Shed Application form\nPond\, Fence\, Hedge\, Shrub and Bush or Tree Application Form\nEmergency Contact form\nChange of Contact form\n\nPaper C (pages 19 to 64) \nPS24/085  Love Lane Allotment Pond\nTo consider report on the history and creation of the pond at Love Lane allotments.\nPaper D (pages 65 to 72) \nPS24/086  Love Lane Allotment Garden No. 54\nTo consider report on change of tenancy arrangements on allotment garden 54.\nExclusion of public and press recommended due to the confidential nature.\nPaper E (pages 73 to 87) \nPS24/087  General Cemetery Litter Bins\nTo consider quotations received to replace x10 litter bins in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F (pages 88 to 91) \nPS24/088  General Cemetery Chapel Condition Survey\nTo consider quotations received to carry out a condition survey of the chapel at the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 92 to 94) \nPS24/089  General Cemetery Waste Compound\nTo consider quotation received to undertake ground repair works of the waste compound at the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 95 to 101) \nPS24/090  Sandfield Lane North Play Area\nTo consider the Town Councils future in maintaining and inspecting Sandfield Lane North play area.\nExclusion of public and press recommended due to the confidential nature.\nPaper I (pages 102 to 130) \nPS24/091  Levellings Dog Walk Footpath\nTo receive correspondence from the Arboriculturist regarding the tree lining the dog walk. Referred from PS24/074.\nPaper J (pages 131 to 133) \nPS24/092  Marshalls Sports Ground Bowls Sheds\nTo consider quotations received to repair the roof of the brown bowls shed at Marshalls Sports Ground.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper K (pages 134 to 136) \nPS24/093  Citizen of the Year Award\nTo consider and approve who\, if any\, to award the Citizen of the Year 2023 to.\nExclusion of public and press recommended due to the confidential nature.\nPaper L (pages 137 to 144) \nPS24/094  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nPaper M (pages 145 to 163)\n \nPS24/095  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nLove Lane Allotment Pond asbestos survey results\nGeneral Cemetery extension\nRichmond House conservatory replacement\nPlay Area RoSPA Safety Inspection Reports\, remedial update – December\nRichmond House Fire Risk Assessment review\n\nPS24/096  Time and Date of Next Meeting\nTo note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 09 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231010T190000 DTEND;TZID=Europe/London:20231010T210000 DTSTAMP:20231116T120157Z CREATED:20230706T075034Z LAST-MODIFIED:20231116T120157Z UID:29897-1696964400-1696971600@gainsborough-tc.gov.uk SUMMARY:Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [182.90 KB] \n2023-10-10 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 10 October 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda No\nAgenda Item\n\n\n\n\nProcedural items\n\n\nPS24/077\nApologies for Absence\nTo note apologies for absence.\n\n\nPS24/078\nDeclarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\n\n\nPS24/079\nDispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\n\n\nPS24/080\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\n\n\nPS24/081\nMinutes of the Previous Meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.\nPaper A – Property and Services – Tuesday 12 September 2023\nPaper B – Property and Services – Tuesday 19 September 2023\n\n\nPS24/082\nMatters Arising Schedule\nSetting out current position of previously agreed actions as at 5 October 2023.\nPaper C\n\n\nAllotments\n\n\nPS24/083\nAllotment Policy & Tenancy Agreement Review\nTo review and adopt the Allotment Policies.\n·      Keeping Animals of Allotment Policy\n·      Keeping Hens / Chickens on Allotments Policy\n·      Keeping Rabbits on Allotments Policy\n·      Keeping Bees on Allotments Policy\n·      Keeping Pigeons on Allotments Policy\n·      Tenancy Breach Policy\n·      Waste Management Policy\nPaper D\n\n\nRichmond House & Park\n\n\nPS24/084\nRichmond House Lease\nTo consider lease agreement between WLDC and GTC dated 1 April 2009. This was requested to be put on the agenda from the Leader following the Strategy session.\nPaper E\n\n\nPS24/085\nRichmond House Windows\nTo consider quotations received for the repair and maintenance of 18 upstairs windows at Richmond House and approve the expenditure and chose a supplier.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper F\n\n\nPlay Areas\n\n\nPS24/086\nLevellings Dog Walk Footpath / Trees\nTo receive verbal update.\n\n\nOther Services\n\n\nPS24/087\nFixed Electrical Testing\nTo consider quotations received for the Electrical Testing at Richmond House\, Marshalls\, Levellings and General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G\n\n\nOther\n\n\nPS24/088\nCitizen of the Year Award\nTo consider and approve criteria and proposals for Citizen of the Year Award 2023.\nPaper H\n\n\nPS24/089\nArmed Forces Day 2024\nTo consider email received from WLDC to see if GTC have intentions to hold an Armed Forces Day event in 2024.\nPaper I\n\n\nPS24/090\nMarket Place Uplighters\nTo consider request from WLDC to support the upgrade of the uplighters in the Market Place.\nPaper J\n\n\nPS24/091\n2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\n·         Grounds Maintenance\n·         Richmond House & Park\n·         Sports Grounds\n·         Cemetery\n·         Play Areas\n·         Allotments\n·         Public Realm\n·         Events\n·         Christmas Lights\n\n\nPS24/092\nItems for notification\nTo receive any items for notification to be included on a future agendas – for information only\n·         General Cemetery Chapel condition report quotes\n·         General Cemetery extension\n·         Richmond House conservatory replacement\n·         Play Area RoSPA Safety Inspection Reports\, remedial update – December\n·         Richmond House Fire Risk Assessment review\n·         Sandsfield Lane North play area\n\n\nPS24/093\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 14 November 2023 at 7.00pm URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230919T183000 DTEND;TZID=Europe/London:20230919T190000 DTSTAMP:20231011T100701Z CREATED:20230913T063139Z LAST-MODIFIED:20231011T100701Z UID:30076-1695148200-1695150000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Property and Services Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [195.84 KB] \n2023-09-19 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an Extraordinary meeting of Property and Services  Committee which will be held on Tuesday 19 September 2023 commencing at 6.30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/069\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/070\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/071\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/072\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/073\nLove Lane Allotment Pond\nTo consider quotations received for an Ecological survey of the Love Lane allotment pond area.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper A\n \n\n\nPS24/074\nLevellings Footpath Resurfacing\nTo consider quotations received for the resurfacing of Levellings Footpaths.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper B\n \n\n\nPS24/075 \n  \n \nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  Richmond House and Park discussion documentØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/076\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 10 October 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-property-and-services-committee-3/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230912T190000 DTEND;TZID=Europe/London:20230912T210000 DTSTAMP:20231011T112126Z CREATED:20230706T074951Z LAST-MODIFIED:20231011T112126Z UID:29896-1694545200-1694552400@gainsborough-tc.gov.uk SUMMARY:Property and Services  Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [211.34 KB] \n2023-09-12 Public Papers as sent PS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 12 September 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr D Dannatt\, Cllr T Davies (C) – ex officio\, Cllr P Key\, Cllr K Panter\, Cllr J Plastow (VC)\, Cllr J Ward\, Cllr H Warriner \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPS24/051\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPS24/052\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPS24/053\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPS24/054\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPS24/055\nMinutes of the previous meeting\nTo receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true record of the meeting.\nPaper A – Property and Services – Tuesday 18 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nPS24/056\nMatters Arising Schedule\nSetting out current position of previously agreed actions as at 7 September 2023.\nPaper B\n \n\n\nPS24/057\nAllotment Officer Report\nTo note the report from the Allotments Officer and the use of the delegated functions.\nPaper C\n \n\n\nPS24/058\nGrant Applications\nTo consider grant applications received.\n1) Connexions 4 Youth – £1\,000 Paper D\n2) Stepping Stone Theatre for Mental Health – £450.00 Paper ETo note that the following Community Grant funds are available:\n·         £4\,840 in earmarked reserves\n·         £1\,000 remaining from the 2023/2024 budgethttps://gainsborough-tc.gov.uk/policy/community-grants-policy/\n \n\n\nPS24/059\nChristmas Lights Festival\nTo note and agree the proposals for the 2023 Christmas Lights Festival from WLDC.\nPaper F\n \n\n\nPS24/060\nRemembrance Sunday\nTo note the action timeline and progress made so far for Remembrance Sunday.\nPaper G\n \n\n\nPS24/061\nPlay Area RoSPA Safety Inspection Reports\nTo receive the annual RoSPA reports and consider any action resulting from these.\nPaper H\n \n\n\nPS24/062\nAisby Walk Skate Park\nTo consider quotation received for repair to Aisby Walk skate park.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper I\n \n\n\nPS24/063\nRichmond Park Footpaths\nTo consider appointing a contractor for Richmond Park footpaths’ repairs.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper J\n \n\n\nPS24/064\nRichmond Park Climbing Wall & Compound Security Fence\nTo note verbal report from the Operations Manager following item PS24/048 of 18 July 2023.\n \n\n\nPS24/065\nGeneral Cemetery Waste Compound\nTo consider authorising expenditure for brushwood and leave pile removal.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper K\n \n\n\nPS24/066\nLevellings Footpath Resurfacing\nTo consider report from the Operations Manager following tripping incident on the dog walk and consider quotations received.\nPaper L on the evening\n\n \n\n\nPS24/067 \n  \n \nItems for notification\nTo receive any items for notification to be included on a future agendas – for information onlyØ  Richmond House and Park discussion documentØ  General Cemetery Chapel condition report quotesØ  General Cemetery extensionØ  Richmond House conservatory replacementØ  Sandsfield Lane North play area\nN/A\n\n\nPS24/068\nTime and date of next meeting\nTo note the date and time of the next Property and Services committee is scheduled for Tuesday 10 October 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Property & Services Committee END:VEVENT END:VCALENDAR