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DTSTART;TZID=Europe/London:20211110T190000
DTEND;TZID=Europe/London:20211110T210000
DTSTAMP:20220202T120401Z
CREATED:20210903T105109Z
LAST-MODIFIED:20220202T120401Z
UID:27028-1636570800-1636578000@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 10.11.2021
DESCRIPTION:AGENDA - Personnel - Wednesday 10 November 2021 PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 10 November 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chair) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Tim Davies \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 31 October 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 13 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig\, O’Connor and Velan abstained from voting on the above resolution. \n4. 2022 / 2023 BUDGET (Paper B) \nMembers NOTED the draft proposed ‘Employee Costs’ element of the budget. The committee noted that the National Living Wage was due to increase from 01 April 2022. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. STAFF APPRAISALS \nCommittee considered arrangements for office staff appraisals. \nCommittee noted the policy states: – 3.2 Each member of staff is appraised by their line manager. The Town Clerk is appraised by the Leader and Chairman of the Personnel Committee. \nThe committee noted that the Town Clerk \, the line manager of the office based staff\, had only recently joint the team and might need some support carrying out the appraisals. \nRESOLVED that the Town Clerk assisted by Councillor Schofield (Councillor Woolley as reserve) carry out the appraisals of the Deputy Clerk\, Operations Manager and Admin Support Officer. \n7. STAFF TRAINING (Paper C) \nCommittee considered approval of staff training. \nRESOLVED to approve the minimum expenditure of £388.00 + VAT for staff training from the current budget. \n 8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \nThe Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays. \n 9. GROUNDS MAINTENANCE UPDATE \n Committee noted the verbal update from the Operations Manager. \n10. ADMIN SUPPORT OFFICER POST \nRESOLVED to defer until the next meeting when Councillor Schofield can provide a report. \n11. COUNCIL REVIEW \nCommittee received a verbal update from the chair on progress made so far. Further information had been collated by Cllr Schofield who had sent her apologies. \nThe Town Clerk expressed queried whether the council would need to define a medium term vision/strategy to inform any review of a staffing structure. \nRESOLVED to hold a Full Council brainstorming session to decide a vision and direction for the Council\, the Chair of Council to update Members at the next Full Council. \nNote: Councillor Boles voted against the above resolution. \nNote: Councillor O’Connor abstained from voting on the above resolution. \n12. STAFF PAY REVIEW \nThe committee received a verbal update. \nThe meeting concluded at 7.42pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-10-11-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211013T190000
DTEND;TZID=Europe/London:20211013T210000
DTSTAMP:20211223T100106Z
CREATED:20210903T104537Z
LAST-MODIFIED:20211223T100106Z
UID:27022-1634151600-1634158800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 13.10.2021
DESCRIPTION:AGENDA - Personnel Committee - Wednesday 13 October 2021 - PUBLIC\nCouncil committee meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 13 October 2021 at 7.00pm\n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Tim Davies \nCouncillor Pat O’Connor \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 8 September 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 8 September 2021 be confirmed and signed as a correct record. \n4. 2022 / 2023 BUDGET (Paper B) \nThe Budget was discussed. Members will look at costing for the next meeting. \n5. EXTRA STATUTORY DAYS  \nCommittee considered allocation of the two NJC days which would see the office closed on Friday 24 December 2021 and Friday 31 December 2021. \nRESOLVED to agree the extra statutory days and the office being closed on Friday 24 December 2021 and Friday 31 December 2021\, additionally Members agreed that the Office closes at noon on Thursday 23rd December. \n6. EXCLUSION OF PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next six items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n 7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \n Committee noted the report. \n8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \n9. STAFF APPRAISALS (Paper E) \nAppraisals were noted and members agreed that they were very positive. \nCouncillor Boles highlighted that some operatives are becoming increasingly skilled and experienced\, and this should be considered as part of the Re-assessment of Structures. \n10. ADMIN SUPPORT OFFICER POST \nRESOLVED to defer until the next meeting. \nCouncillor Schofield will be arranging meetings with Office Staff and Officer and Senior Grounds Operative and Officer to solicit their views and details of workload etc\, which will inform the Re-assessment of Structures. \n11. COUNCIL / STAFF PAY REVIEW (Paper F) \nIt was noted the title for this item is Council Review. Staff Pay Review would be a separate agenda item should it be under discussion. \nMembers thanked Councillor O’Connor and Councillor Schofield for the work put into their document to be considered during the Re-assessment of Structures. \nCouncillor Schofield reminded members that paper F was never intended to be an official document. It has not been to Full Council for ratification\, so members need to give this due regard but not to act upon it in any formal capacity. \nCouncillor Woolley and Councillor O’Connor will be meeting to discuss the findings of Councillor O’Connor’s review into the views of members\, user groups and\, outside agencies\, upon its completion. \n12. STAFFING REQUESTS (Paper G \n Members agreed that the Re-assessment of Structures would include viable options for rewarding additional workload. \nThis being the case staff who have made requests will be able to resubmit them once a structure is in place. \nThe meeting concluded at 8.43pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-13-10-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210908T190000
DTEND;TZID=Europe/London:20210908T210000
DTSTAMP:20211027T094731Z
CREATED:20210903T103944Z
LAST-MODIFIED:20211027T094731Z
UID:27016-1631127600-1631134800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - 08.09.2021
DESCRIPTION:AGENDA - Personnel Committee - Wednesday 8 September 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 8 September 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig – ex officio \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nCouncillor O’Connor declared a personal interest in agenda item 8 as he wrote the report. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Thursday 15 July 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Thursday 15 July 2021 be confirmed and signed as a correct record. \nNote: Councillor Panter abstained from voting on the above resolution. \n4. HEALTH AND SAFETY POLICY (Paper B) \nCommittee considered the reviewed Health and Safety policy. \nRESOLVED to approve the reviewed Health and Safety policy. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \n Committee received and noted an update on the Grounds Maintenance team\, recruitment and current staff member probation. \nRESOLVED that; – \n\nCouncillors Boles and Panter would be available for the probation reviews\nCouncillors Boles and T Davies would be available for shortlisting and interviews for the Grounds Maintenance Operative position\, with Councillors Schofield and Woolley as reserves.\n\n7. ADMIN SUPPORT OFFICER POST \nCommittee discussed the benefits of early appointment of a full time Admin Support Officer. \nThe Committee noted the current Admin Support Officer was no longer imminently leaving\, so didn’t feel it was appropriate to appoint to the post early. \nCommittee considered potentially changing the current Admin Support Officer role\, title and salary. \nRESOLVED that: – \n\nCouncillor Boles would consult with HR to confirm if Council could change the job description / title and salary of the current Admin Support Officer\nCouncillor Woolley to speak with the current Admin Support Officer to see if she would be happy with a change in job description\nLook into potentially recruiting a part time Admin Support Officer\n\n8. COUNCIL REVIEW (Paper D) \nCommittee considered the report from Councillor O’Connor. \nHaving discussed the document and noted it\, the Committee thanked Councillor O’Connor for his time and thoroughness in providing the Council with a comprehensive working document. \n9. STAFFING REQUESTS (Papers E & F) \nCommittee considered requests received from two employees \nThe Committee discussed the requests. It was unanimously agreed that the additional work undertaken in the absence of the Clerk was sincerely appreciated and the staff requests be duly considered. Having taken advice from HR it was agreed to take the matter to Full Council for consideration. \nThe meeting concluded at 8.36pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-08-09-2021/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210715T190000
DTEND;TZID=Europe/London:20210715T210000
DTSTAMP:20210923T120754Z
CREATED:20210709T120749Z
LAST-MODIFIED:20210923T120754Z
UID:26943-1626375600-1626382800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee 15.07.2021
DESCRIPTION:AGENDA - Personnel - Thursday 15 July 2021 -PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Thursday 15 July 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Pat O’Connor \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig – ex officio \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 23 June 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 23 June 2021be confirmed and signed as a correct record. \nNote: Councillors Boles and Schofield abstained from voting on the above resolution. \n4. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next five items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n5. SICKNESS ABSENCE AND LEAVE (Paper B) \nMembers raised concerns regarding the holidays staff members are still carrying. \nRESOLVED to NOTE the quarterly report. \n6. TOWN CLERK RECRUITMENT (Paper C) \nCommittee NOTED the update within the report. \n 7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper D) \n Committee NOTED the contents of the report. \nRESOLVED that the Chairman of the Personnel Committee and the Cllr T Davies will carry out the performance review meeting\, and powers be delegated to them to form a decision and dismissal if necessary. \n8. ADMIN SUPPORT OFFICER POST (Paper E) \nCommittee considered the proposed amendments for the Admin Support Officer job description which would form as part of the recruitment once the current post holder leaves the council. \nRESOLVED approve the amendments to the job description apart from item 7\, to remove allotment inspections and to mirror item 6. \n9. COUNCIL REVIEW (Paper F) \nCouncillor O’Connor updated Committee that all interviews with staff had taken place and the would complete the report in the next week which will go in front of the Personnel Committee in due course. \nThe meeting concluded at 7.30pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210623T180000
DTEND;TZID=Europe/London:20210623T190000
DTSTAMP:20210730T125317Z
CREATED:20210607T112018Z
LAST-MODIFIED:20210730T125317Z
UID:26870-1624471200-1624474800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee 23.06.2021
DESCRIPTION:AGENDA - Personnel Committee - Wednesday 23 June 2021 -PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 23 June 2021 at 6.00pm\n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Richard Craig \nCouncillor Tim Davies \nCouncillor Pat O’Connor \nCouncillor Keith Panter – ex officio \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \nAlso Present:                         Councillor Paul Key \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Matt Boles – ex officio \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n\nMinutes of the meeting of Personnel Committee held Thursday 6 May 2021.\n\nRESOLVED that the minutes of the Personnel Committee meeting held on Thursday 6 May 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig abstained from voting on the above resolution. \n4. ELECTION OF VICE CHAIRMAN \nRESOLVED that Councillor O’Connor be appointed Vice Chairman for the Personnel Committee for 2021/22. \n5. TOWN CLERK RECRUITMENT (Paper B) \nCommittee noted the update within the report. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \n6. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \nCommittee NOTED the contents of the report. \nRESOLVED that the Chairman of the Personnel Committee and the Mayor conduct a probation review meeting\, and powers be delegated to them to form a decision. \n8. DECLARATION OF OTHER EMPLOYMENT (Paper D) \nCommittee NOTED the contents of the report. \n9. ADMIN SUPPORT OFFICER POST \nMembers were informed that the Admin Support Officer will be leaving her post in the near future. Members were advised that consideration of the job description would be needed before a recruitment process begins. \nMembers noted the update and agreed a further report would follow at the next meeting. \n10. STAFFING ISSUES (Paper E) \nNote: The Operations Manager and Deputy Clerk left the meeting. \nCommittee considered and debated the email from the Deputy Clerk. \nRESOLVED that any extra work undertaken by Council Staff should be covered by overtime/ flexitime. \nNote: Councillor O’Connor abstained from voting on the above resolution. \nCouncillor O’Connor will be taking the position of Acting Clerk in the near future to support the office and the full review of the Council will cover staffing issues. \nThe meeting concluded at 6.46pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-23-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210506T190000
DTEND;TZID=Europe/London:20210506T210000
DTSTAMP:20210923T122353Z
CREATED:20210429T140303Z
LAST-MODIFIED:20210923T122353Z
UID:26796-1620327600-1620334800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee Meeting 06.05.2021
DESCRIPTION:REMOTE Personnel - Thursday 6 May 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/9kt5BWqCOfA \n\nMINUTES of a REMOTE Meeting of the Personnel Committee held on Thursday 6 May 2021 at 7:00pm\nPresent: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Sean Graham \nCouncillor Pat O’Connor \nCouncillor Keith Panter – ex officio \nCouncillor Baptiste Velan \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \nAlso Present:                         Councillor Paul Key \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n\nMinutes of the meeting of Personnel Committee held Wednesday 10 March 2021.\n\n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 10 March 2021 be confirmed and signed as a correct record. \nNote: Councillors Davies\, Graham\, O’Connor and Velan abstained from voting on the above resolution. \n4. STAFF HANDBOOK (Paper B) \n Committee to noted that at the meeting held on 15 July 2020 it was resolved: \n RESOLVED that the Committee agree to approve the use of draft contract of employment and instruct the Town Clerk to: \ni. Create specific contracts for each position at the Council for review by the Committee; \nii. undertake a review of the Staff Handbook; \niii. bring forward documents that outline a standardised recruitment process\, and; \niv. that the documents be put to the committee in stages and not all at one meeting. \nCommittee considered a reviewed version of the Staff Handbook in line with point 2 of the resolution above. \nDue to the absence of the Clerk Members wanted to clarify with HR that they had been involved with the process and are happy with the revised document. \nIt was also noted that some Members of staff have not signed their new contracts issued by the Clerk. \nRESOLVED to liaise with HR to ascertain what involvement they had in the production of the revised Staff Handbook and to meet with Members of staff to find out why contracts have not been signed. \n5. SEASONAL GROUNDS MAINTENANCE OPERATIVE POST (Paper C) \nCommittee considered a report about recruitment to the post and possible options. \nRESOLVED to attempt recruitment again\, advertise as a 6 month post and not until end of September. \n6. OFFICE WORKING ARRANGEMENTS (Paper D) \nCommittee received an update about office working arrangements and to considered any matters arising. \nMembers NOTED the reports and that Councillors Boles & Craig had met with staff and agreed to allow office working and adopt a common-sense approach with flexibility. \n7. RECRUITMENT TO THE TOWN CLERK POSITION (Paper E) \nFollowing the resignation of the current Town Clerk Members considered recruitment and associated job description\, person specification and job advert. \nMembers considered shortlisting and interview panel noting that final selection and appointment will require a resolution of Full Council. \nRESOLVED as follows:  – \n\nApprove the job advert\nApprove the job description\nApprove the person specification\nApprove advertising with LALC\, NALC\, SLCC\, Facebook\, Twitter\, Job centre and the TC website\nShortlisting and interview panel to be made up of Councillors Boles\, Craig\, Graham\, O’Connor\, Deputy Clerk and Katrina Evan from LALC. Reserve Councillors are Councillors Woolley & Davies.\n\n  \n 8. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nNote: The Operations Manager and Admin Support Officer left the meeting. \n9. SICKNESS\, ABSENCE AND LEAVE (Paper F) \n Committee NOTED the report relating to about staff sickness\, absence\, and leave. Members raised concerns about staff carrying forward holidays\, and agreed to monitor holiday use. \n10. PAY RANGE INCREASE 2021 (Paper G) \nCommittee noted and considered a report about pay range increase for 2021. \nRESOLVED to NOTE the pay scale increases of the two members of staff and RECOMMEND to Finance and Strategy Committee to ratify the adjustments. \n11. STAFF ISSUE (Paper H) \nMembers NOTED the contents of the report. \n RESOLVED to: \ni. allow the Admin Support Officer the flexibility to increase her hours to 37 per week when the need arises\, paid either as salary or toil. \nii. hold a workshop type event for Members to look at the Councils main roles and responsibilities\, and to look at adequate staffing levels. \nThe meeting concluded at 7.54pm
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-meeting-06-05-2021/
LOCATION:Virtual
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210210T190000
DTEND;TZID=Europe/London:20210210T210000
DTSTAMP:20210414T113327Z
CREATED:20210205T125632Z
LAST-MODIFIED:20210414T113327Z
UID:26510-1612983600-1612990800@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee Meeting 10 February 2021
DESCRIPTION:REMOTE - Personnel Meeting 10.02.21 - Public\n  \nAgenda &  meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/XvvuHBzMatk \n  \nMINUTES of a REMOTE Meeting of the Personnel Committee held on Wednesday 10 February 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \nIn Attendance: \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Sally Loates \nCouncillor Kenneth Woolley \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 13 January 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 13 January 2021 be confirmed and signed as a correct record. \n4. SEASONAL GROUNDS MAINTENANCE OPERATIVE (Paper B) \nCommittee considered options relating to the Seasonal Grounds Maintenance Operative role. \nOptions regarding an apprentice and the Kickstart Scheme were discussed. \nRESOLVED to begin recruitment to appoint a seasonal Grounds Maintenance Operative. \n 5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nThe items are treated as confidential because they relate to issues\, such as\, terms of service\, contractual arrangements\, and the engagement of staff. \nNote: Councillor Key abstained from voting on the above resolution. \n6. GROUNDS MAINTENANCE OPERATIVE RECRUITMENT (Paper C to follow) \nCommittee NOTED an update on the recruitment of a Grounds Maintenance Operative. \nNoted Councillor Key was unhappy that he wasn’t informed who was on the interview panel before the interviews took place. \n7. CURRENT STAFF CONTRACTS (Paper D) \nCommittee considered a report about the current staff contracts. \nRESOLVED to instruct the Town Clerk to issue the contracts in line with the advice received form the Council’s HR advisor. \nNote: Councillor Key voted against the above resolution. \nThe meeting concluded at 7.44pm \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-meeting-10-february-2021/
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210113T190000
DTEND;TZID=Europe/London:20210113T210000
DTSTAMP:20210406T134227Z
CREATED:20210107T164436Z
LAST-MODIFIED:20210406T134227Z
UID:26007-1610564400-1610571600@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee Meeting
DESCRIPTION:REMOTE Personnel Committee Meeting Agenda 13.01.2020 P\nAgenda and meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/Ilct7lmSTdw\n \nMINUTES of a REMOTE Meeting of the Personnel Committee held on Wednesday 13 January 2021 at 7:00pm\n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig (arrived at the meeting at 7:03pm) \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Keith Panter – ex officio \nIn Attendance: \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n None received. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 9 December 2020 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 9 December 2020 be confirmed and signed as a correct record. \n             Note: Councillors Boles and Panter abstained from the above resolution. \n4. OFFICE WORKING ARRANGEMENTS (Paper B) \nNote: Councillor Craig arrived at the meeting at 7:03pm and took the Chairman role. \nCommittee received an update about office working arrangements and considered any matters arising. \nRESOLVED to: – \ni. Note what is set out at appendix A;\nii. approve the proposal set out in section 3 of the report\, and;\niii. instruct the Town Clerk to conduct a further review of the arrangements to be considered by the Personnel Committee in April 2021. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nThe items were treated as confidential because they relate to issues\, such as\, terms of service\, contractual arrangements\, and the engagement of staff. \nNote: Councillor Key abstained from voting on the above resolution. \n6. PERSONNEL MATTERS TO NOTE (Paper C) \n Committee NOTED a brief report on several matters and the actions taken. \n7. DECLARATION OF OTHER EMPLOYMENT (Paper D) \nRESOLVED to note the report on the declaration of other employment. \nNote: Councillor Key voted against the above resolution. \n8. STAFF STRUCTURE DIAGRAM (Paper E) \nRESOLVED to adopt a new staff structure diagram. \n9. DRAFT CONTRACTS (Paper F) \nCommittee considered draft contracts for all the positions within the current staff structure. \nRESOLVED to: \ni. Approve the draft contracts as set out in section 3 and appendices of this report;\nii. instruct the Town Clerk to use the new contracts when new members of staff are recruited\, and;\niii. instruct the Town Clerk to look into updating current members of staff’s contractual arrangements and report back at the next meeting at which time the Committee can consider approval of issuing all members of staff with the new contracts. \nNote: Councillor Dobbie abstained from voting on the above resolution. \nThe meeting concluded at 7.55pm \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-meeting/
CATEGORIES:Personnel
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201209T190000
DTEND;TZID=Europe/London:20201209T190000
DTSTAMP:20210401T130712Z
CREATED:20201222T015156Z
LAST-MODIFIED:20210401T130712Z
UID:25839-1607540400-1607540400@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee
DESCRIPTION:REMOTE_Personnel_Committee_Agenda_09122020__Public\n  \nAgenda and meeting papers can be accessed in the PDF pack above \n  \nMINUTES of a REMOTE Meeting of the Personnel Committee held on Wednesday 9 December 2020 at 7:00pm\n  \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nIn Attendance: \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Matt Boles – ex officio \nCouncillor Richard Craig \nCouncillor Keith Panter – ex officio \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 11 November 2020 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 11 November 2020 be confirmed and signed as a correct record. \n4. STAFF TRAINING (Paper B) \nCommittee considered requests for two members of staff to attend training from the ICCM for the ‘Granting\, Exercise and Transferring Exclusive Rights of Burial’ at a cost of £135 (plus VAT) each. \nRESOLVED to approve the spend of £270 for two members of staff to attend the ICCM for the ‘Granting\, Exercise and Transferring Exclusive Rights of Burial’ course. \n5. EXTRA STATUTORY DAYS (NJC Days) (Paper C) \nCommittee noted the report about the extra statutory days\, also referred to as NJC days. \n  RESOLVED to note the report and agreed to approve the NJC days annually as in previous years. \n6. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nThe items were treated as confidential because they relate to issues\, such as\, terms of service\, contractual arrangements\, and the engagement of staff. \n 7. STAFF APPRAISALS (Paper D) \n Committee noted that the appraisals for all but one member of staff have taken place and the associated report. \n RESOLVED to note the staff appraisal report. \n8. SICKNESS ABSENCE (Paper D) \nCommittee reviewed staff sick absence records for 1st July 2020 – 30th September 2020. \nRESOLVED to note staff sick absence records for 1st July 2020 – 30th September 2020. \n9. ANNUAL LEAVE ENTITLEMENT 2020/21 (Paper F) \nCommittee noted the issues that have been presented in the current year in relation to taking annual leave. \nRESOLVED that members of staff are actively encouraged to clear outstanding annual leave before 31 March 2021\, and going forward a quarterly report be produced for Members to review staff members outstanding annual leave and lieu time. \nThe meeting concluded at 7.29pm \n  \n 
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee/
LOCATION:Virtual
CATEGORIES:Personnel
END:VEVENT
END:VCALENDAR