BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20200329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20201025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20230808T183000 DTEND;TZID=Europe/London:20230808T203000 DTSTAMP:20230921T083521Z CREATED:20230802T141254Z LAST-MODIFIED:20230921T083521Z UID:30008-1691519400-1691526600@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [193.15 KB] \n2023-08-08 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an extraordinary meeting of Personnel Committee which will be held on Tuesday 8th August 2023 commencing at 6.30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr S Brennan\, Cllr R Craig (C) – ex officio\, Cllr Dannatt\, Cllr T Davies – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC24/029\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC24/030\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC24/031\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC24/032\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC24/033\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee Wednesday 12 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC24/034\nPersonal Injury Claim\nTo note report and consider any potential action required.\nExclusion of Public and Press recommended due to the confidential nature of the business.\nPaper B\n \n\n\nPC24/035\nExpenses Policy\nTo consider and adopt an Expenses Policy.\nPaper C\n \n\n\nPC24/036\nActing Up / Additional Duties Policy\nTo consider and adopt an Acting Up / Additional Duties Policy.\nPaper D\n \n\n\nPC24/037\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff sickness\, absence and leave report\n·         Staff Structure\n·         Staff Policy reviews\n·         Sickness Absence Policy\n·         Electronic Information and Communication Systems Policy\nN/A\n\n\nPC24/038\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 13 September 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee-4/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230712T190000 DTEND;TZID=Europe/London:20230712T210000 DTSTAMP:20230809T084835Z CREATED:20230518T064145Z LAST-MODIFIED:20230809T084835Z UID:29744-1689188400-1689195600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [201.61 KB] \n2023-07-12 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 12 July 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr S Brennan\, Cllr R Craig (C) – ex officio\, Cllr D Dannatt\, Cllr T Davies  – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC24/014\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC24/015\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC24/016\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC24/017\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC24/018\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee Tuesday 13 June 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC24/019\nStaff Handbook\nTo consider and adopt a reviewed version of the Staff Handbook and resolve the following policies are now redundant: –\n45 – Internet Usage policy\n52 – Use of Work Vehicles by Staff Members\n46 – Flexitime policy\n50 – Capability policy\n32 – Grievance and discipline policy\n48 – Gate locking policy\nPaper B\n \n\n\nPC24/020\nFlexible Working Policy\nTo consider and adopt a Flexible Working Policy.\nPaper C\n \n\n\nPC24/021\nTimesheets\nTo consider report regarding missing timesheets from a former member of staff.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper D\n \n\n\nPC24/022\nParking Fine\nTo consider reimbursement of parking fine received when attending a meeting at WLDC.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper E\n \n\n\nPC24/023\nStaff Structure\nTo consider report regarding staff structure.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper F\n \n\n\nPC24/024\nStaff Management Matter\nTo consider a report on a staff performance management matter.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper G\n \n\n\nPC24/025\nCllr Dannatt Proposal\nTo consider proposal received from Cllr Dannatt.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper H\n \n\n\nPC24/026\nTown Clerk Recruitment\nTo consider all options available to the Council in the recruitment of a new Town Clerk.\nExclusion of Public and Press recommended due to personal nature of discussion and time sensitive commercial sensitivity.\nPaper I\n \n\n\nPC24/027\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff sickness\, absence and leave report\n·         Expenses Policy\n·         Staff Policy reviews\n·         Sickness Absence Policy\n·         Additional Duties Policy\n·         Electronic Information and Communication Systems Policy\nN/A\n\n\nPC24/028\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 13 September 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230613T180000 DTEND;TZID=Europe/London:20230613T190000 DTSTAMP:20230724T104707Z CREATED:20230518T064043Z LAST-MODIFIED:20230724T104707Z UID:29743-1686679200-1686682800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [199.46 KB] \n2023-06- 13 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel  Committee which will be held on Tuesday 13 June 2023 commencing at 6.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \n\nTown Clerk \nCommittee members: Cllr R Craig (C) – ex officio\, Cllr Dannatt\, Cllr T Davies – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley\, Vacancy \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC24/001\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC24/002\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nPC24/003\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC24/004\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC24/005\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC24/006\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 29 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC24/007\nCllr Key Motion regarding amendment to Structure and Functions\nTo consider a motion requesting the following amendment from Cllr Key.\n4.26 The Leader of the Council will:·      Be an ex-officio member of all Council committees\, Sub-committees\, and Working Groups;·      act as the immediate point of contact for the Town Clerk and approve requests for annual leave and lieu time.·      appraise and evaluate the performance of the Town Clerk\, along with the Chairman of the Personnel Committee\, and;·      regularly liaise with the Town Clerk and Chairman of the Town Council about routine matters.Paper B\n \n\n\nPC24/008\nProbation Review\nTo receive and note an update on the probation review for the Allotments Officer.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper C\n \n\n\nPC24/009\nActing Up Rota\nTo approve addition of a further Grounds Maintenance Operative to the ‘Acting Up’ rota following successful completion of their probation and passing a simple interview to establish they understand the role and responsibilities and are suitable for the role.\nExclusion of Public and Press recommended due to personal nature of report.\n \n\n\nPC24/010\nPersonal Injury Claim\nTo note defence of a claim.\nExclusion of Public and Press recommended due to the confidential nature of the business.\nPaper D\n \n\n\nPC24/011\nTown Clerk Recruitment\nTo consider all options available to the Council in the recruitment of a new Town Clerk.\nExclusion of Public and Press recommended due to personal nature of discussion and time sensitive commercial sensitivity.\nPaper E\n \n\n\nPC24/112\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only·         Staff Handbook review·         Policy review\nN/A\n\n\nPC24/113\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 12 July 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230503T150000 DTEND;TZID=Europe/London:20230503T170000 DTSTAMP:20230614T082341Z CREATED:20230427T114436Z LAST-MODIFIED:20230614T082341Z UID:29669-1683126000-1683133200@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [176.05 KB] \n2023-05-03 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an extraordinary meeting of Personnel Committee which will be held on Wednesday 3rd May 2023 commencing at 3.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr R Craig (C)\, Cllr Dannatt (VC)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC23/163\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/164\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/165\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/166\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/167\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 12 April 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/168\nTo receive response from the Deputy Clerk following the offer to take on the role of Interim Town Clerk for a period of six months with a break clause option at three months.\nVerbal Report by the Chairman\n \n\n\nPC23/169\nTo consider options available to the Council for the recruitment of a new Town Clerk.\n \n\n\nPC23/170\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff Handbook review\n·         Policy review\nN/A\n\n\nPC23/171\nTo agree the date and time of the next Personnel Committee meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29669/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230412T190000 DTEND;TZID=Europe/London:20230412T210000 DTSTAMP:20230505T081331Z CREATED:20221212T120836Z LAST-MODIFIED:20230505T081331Z UID:28632-1681326000-1681333200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.84 KB] \n2023-04-12 Public Papers - PC \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 12th April 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC23/151\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/152\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/153\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/154\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/155\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 29 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/156\nTo receive and note an update on the probation review for the Ground Maintenance Operative \nExclusion of Public and Press recommended due to personal nature of report. \nPaper B\n \n\n\nPC23/157\nTo receive the sickness absence and holiday report and consider any potential action required. \nExclusion of Public and Press recommended due to personal nature of report. \nPaper C\n \n\n\nPC23/158\nTo note the staff appraisal reports. \nPaper D\n \n\n\nPC23/159\nTo consider a report on the Clerk’s current level of annual leave and hours worked in excess of contracted hours and consider approving the time off in lieu requested. \nPaper E\n \n\n\nPC23/160\nTo consider and set the SCP for the Interim Town Clerk position and formally offer the Interim Town Clerk position to the Deputy Clerk/RFO subject to Full Council approval on 5 April. \nExclusion of Public and Press recommended due to personal nature of discussion.\n \n\n\nPC23/161\nTo receive any items for notification to be included on a future agenda – for information only \n·         Staff Handbook review \n·         Policy review\nN/A\n\n\nPC23/162\nTo agree the date and time of the next Personnel Committee meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230329T190000 DTEND;TZID=Europe/London:20230329T210000 DTSTAMP:20230510T134913Z CREATED:20230323T071601Z LAST-MODIFIED:20230510T134913Z UID:29398-1680116400-1680123600@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [180.17 KB] \n2023-03-29 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 29 March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nCllr Richard Craig\nChair of Personnel Committee \nCommittee members: Cllr M Boles – ex officio\, Cllr R Craig (C)\, Cllr Dannatt (VC)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no\nAgenda item title \nPower \n\n\n\n\nPC23/143\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/144\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/145\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/146\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/147\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 22 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/148\nTo consider all options available to the Council in the recruitment of a new Town Clerk following the resignation of the current Town Clerk.\nPaper B\nExclusion of public and press recommended due potential personal nature of report and time sensitive commercial sensitivity.\n \n\n\nPC23/149\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff Handbook – report from policy review working group\n·         Appraisal review report\nN/A\n\n\nPC23/150\nTo note the date and time of the next Personnel Committee meeting scheduled for 12 April 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee-3/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230322T190000 DTEND;TZID=Europe/London:20230322T210000 DTSTAMP:20230510T135038Z CREATED:20230317T124326Z LAST-MODIFIED:20230510T135038Z UID:29299-1679511600-1679518800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [179.86 KB] \n2023-03-22 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 22 March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nCllr Richard Craig\nChair of Personnel Committee \nCommittee members: Cllr M Boles – ex officio\, Cllr R Craig (C)\, Cllr Dannatt (VC)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC23/134\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/135\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/136\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/137\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/138\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 8 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/139\nTo formally accept the resignation of the Town Clerk dated 10 March 2023.\n \n\n\nPC23/140\nTo consider quotation from Council HR and Governance Support to undertake the recruitment of the Town Clerk\nPaper B\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nCouncil HR and Governance Support will be available to Teams into the meeting if Committee so wish.\n \n\n\nPC23/141\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff Handbook – report from policy review working group\n·         Appraisal review report\nN/A\n\n\nPC23/142\nTo note the date and time of the next Personnel Committee meeting scheduled for 12 April 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230308T190000 DTEND;TZID=Europe/London:20230308T210000 DTSTAMP:20230324T114245Z CREATED:20221208T122219Z LAST-MODIFIED:20230324T114245Z UID:28601-1678302000-1678309200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [183.47 KB] \n2023-03-08 Public Papers as sent- Personnel Committee \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 8th March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n \n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/123\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/124\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/125\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/126\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/127\nTo consider a corrected report amending a staff contract and enter into formal consultation with the member of staff affected. (from PC23/108). \nExclusion of Public and Press recommended due to personal nature this item. \nPaper A\n \n\n\nPC23/128\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper B – Personnel Committee 11 January 2023 \nPaper C – Personnel Committee 8 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/129\nTo consider an HR compliance report from the Council’s HR consultant and any necessary action resulting from it and  note the certification gained. \nPaper D\n \n\n\nPC23/130\nTo consider a motion by Cllr Key. \nExclusion of Public and Press recommended due to personal nature this item. \nPaper E\n \n\n\nPC23/131\nTo note a letter from National Employers for local government services for the 2023 Local Government Pay Round. \nPaper F\n \n\n\nPC23/132\nTo receive any items for notification to be included on a future agenda – for information only \n·         Staff Handbook – report from policy review working group \n·         Appraisal review report.\nN/A\n\n\nPC23/133\nTo note the date and time of the next Personnel Committee meeting scheduled for 12 April 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230208T190000 DTEND;TZID=Europe/London:20230208T210000 DTSTAMP:20230309T141035Z CREATED:20221125T095432Z LAST-MODIFIED:20230309T141035Z UID:28436-1675882800-1675890000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [187.48 KB] \ncrAGENDA - Personnel Committee Wednesday 8 February 2023 Public \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 8th February 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/111\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/112\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/131\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/114\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/115\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 11 January 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/116\nTo receive and note an update on the recruitment for the Allotments Officer and probation review for the Operations Manager and Ground Maintenance Team Leader.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper B\n \n\n\nPC23/117\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper C\n \n\n\nPC23/118\nTo consider paying a casual car user allowance for travel between places of work within Gainsborough to the Operations Manager.\nPaper D\n \n\n\nPC23/119\nTo consider a report on staff performance management matters.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper E\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/120\nTo consider a report on remuneration for acting up for the grounds maintenance team.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper F\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/121\nTo receive any items for notification to be included on a future agenda – for information only\nStaff Handbook – report from policy review working group\nPolicy review\nN/A\n\n\nPC23/122\nTo note the date and time of the next Personnel Committee meeting scheduled for 8 March 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230111T190000 DTEND;TZID=Europe/London:20230111T210000 DTSTAMP:20230309T141123Z CREATED:20221125T094043Z LAST-MODIFIED:20230309T141123Z UID:28433-1673463600-1673470800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [179.05 KB] \n2023-01-11 PS Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 11th January 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/101\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/102\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/103\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/104\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/105\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 19 December 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/106\nTo receive and note an update on the recruitment for the Grounds Maintenance Operative and Allotments Officer and Probation review for the Admin Support Officer.\nExclusion of Public and Press recommended due to personal nature tis item\nPaper B\n \n\n\nPC23/107\nTo consider paying a casual car user allowance for staff travel within Gainsborough in their own cars.\nPaper C\n \n\n\nPC23/108\nTo consider amending a staff contract and enter into formal consultation with the member of staff affected.\nExclusion of Public and Press recommended due to personal nature this item.\nPaper D\n \n\n\nPC23/109\nTo receive any items for notification to be included on a future agenda – for information only\nStaff Handbook – report from policy review working group\nPolicy review\nN/A\n\n\nPC23/110\nTo note the date and time of the next Personnel Committee meeting scheduled for 8 February 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221219T190000 DTEND;TZID=Europe/London:20221219T210000 DTSTAMP:20230112T124147Z CREATED:20221115T094010Z LAST-MODIFIED:20230112T124147Z UID:28368-1671476400-1671483600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [178.08 KB] \n2022-12-19 Papers as sent PE\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Monday 19th December 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/091\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/092\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/093\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/094\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/095\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 23 November 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/096\nTo note the draft Lincolnshire Pension Fund 2022 valuation results schedules\, note the proposed contribution rates from 1 April 2023 and consider formally approving the contribution rates (both primary and secondary\, where appropriate) that the Council will pay over the next three years. \nPaper B\n \n\n\nPC23/097\nTo consider first draft budget requirements for 2023/24. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n·         Employee Costs \nPaper C\n \n\n\nPC23/098\nTo consider the purchase of staff mobile phones and adoption of an associated usage policy. \nPaper D\n \n\n\nPC23/099\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPC23/100\nTo note the date and time of the next Personnel Committee meeting scheduled for 11 January  2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-11/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221123T190000 DTEND;TZID=Europe/London:20221123T210000 DTSTAMP:20221220T095153Z CREATED:20221027T125339Z LAST-MODIFIED:20221220T095153Z UID:28309-1669230000-1669237200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [94.49 KB] \n2022-11-23 Papers as sent PE\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 23rd November 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr R Craig (C)\, Cllr Dannatt (VC)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/076\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/077\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/078\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/079\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/080\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 12 October 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/081\nTo receive and note an update on the recruitment for the Grounds Maintenance Team Leader and Probation review for the Caretaker.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper B\n \n\n\nPC23/082\nTo note 2021-22 National Salary Award.\nPaper C\n \n\n\nPC23/083\nTo consider the recruitment process for Grounds Maintenance Operative position in particular\na)    To appoint shortlisting and interview panel and agree power be delegated to agree appointment.\nb)    To confirm the terms and conditions to be offered to the new post holder.\nPaper D\n \n\n\nPC23/084\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper E\n \n\n\nPC23/085\nTo note a report from the external HR consultant contracted to carry out an Organisational Staffing Review.\nExclusion of Public and Press recommended due to the personal nature of the matter under discussion.\nPaper F\n \n\n\nPC23/086\nTo consider recommending to full Council additional cost for the independent HR consultant’s attendance to discuss the Organisational Review Report and answer any questions the committee may have.\nPaper G\n \n\n\nPC23/087\nTo consider the recruitment process for Allotments Officer position in particular\na)    To approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process.\nb)    To appoint shortlisting and interview panel and agree power be delegated to agree appointment\nc)    To confirm the terms and conditions to be offered to the new post holder.\nPaper H\n \n\n\nPC23/088\nTo consider first draft budget requirements for 2023/24.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\n·         Employee Costs\nPAPER I\n \n\n\nPC23/089\nTo receive any items for notification to be included on a future agenda – for information only\nStaff Handbook – report from policy review working group\nPolicy review\nN/A\n\n\nPC23/090\nTo note the date and time of the next Personnel Committee meeting scheduled for 14 December 2022 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-10/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221012T190000 DTEND;TZID=Europe/London:20221012T210000 DTSTAMP:20221201T150502Z CREATED:20220818T101501Z LAST-MODIFIED:20221201T150502Z UID:28146-1665601200-1665608400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [94.38 KB] \n2022-10-12 public papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Personnel Committee which will be held on Wednesday 12 October 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr R Craig (C)\, Cllr T Davies\, Cllr D Dannatt\, Cllr P Key\, Cllr S Loates\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/060\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/061\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/062\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/063\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/064\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 26 July 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/065\nTo appoint a vice chairman to this committee.\nLocal Government Act 1972\, s15 (6) \n\n\nPC23/066\nTo consider quotations for all staff to attend Manual Handling\, Working at Height & COSHH training. \nPaper B\n \n\n\nPC23/067\nTo consider the allocation of the two NJC occasional days over the Christmas period. \nPaper C\n \n\n\nPC23/068\nTo receive and note an update on the recruitment for the Operations Manager and Admin Support Officer. \nPaper D\n \n\n\nPC23/069\nTo receive the resignation of a member of staff and note their last day of work. \nPaper E\n \n\n\nPC23/070\nTo receive a report from the external HR consultant contracted to review the post gradings for the Town Clerk\, Deputy Clerk & RFO and Operations Manager and determine staff pay in accordance with delegated powers (Structures and Functions 7.14). Referred from FC23/071 \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper F\nLocal Government Act 1972\, s.112\n\n\nPC23/071\nTo consider scheduling an extraordinary Personnel Committee meeting and authorise the additional cost for the independent HR consultant’s attendance to discuss the Organisational Review Report and answer any questions the committee may have. \nPaper G\nLocal Government Act 1972\, s.112\n\n\nPC23/072\nTo consider the recruitment process for Grounds Maintenance Team Leader position in particular \na)    To approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process to the current staff vacancy. \nb)    To consider whether to advertise the post internally in the first instance. \nc)    To appoint shortlisting and interview panel and agree power be delegated to agree appointment. \nd)    To confirm the terms and conditions to be offered to the new post holder. \nPaper H \nLocal Government Act 1972\, s.112\n\n\nPC23/073\nTo consider additional remuneration for the Grounds Maintenance Team Leader for stepping up whilst the post of Operations Manager was vacant. \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper I\nLocal Government Act 1972\, s.112\n\n\nPC23/074\nTo receive any items for notification to be included on a future agenda – for information only \nStaff Handbook – report from policy review working group \nPolicy review\nN/A\n\n\nPC23/075\nTo note the date and time of the next Personnel Committee meeting scheduled for 9 November 2022 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-9/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220921T190000 DTEND;TZID=Europe/London:20220921T210000 DTSTAMP:20220909T150644Z CREATED:20220818T100652Z LAST-MODIFIED:20220909T150644Z UID:28140-1663786800-1663794000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:At this time of national mourning\, out of respect and in accordance with protocol all council meetings will be cancelled.\nA revised time table for council meetings will be published shortly\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Personnel Committee which will be held on Wednesday 21 September 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr R Craig (C)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr J Plastow\, Cllr K Woolley URL:https://gainsborough-tc.gov.uk/meeting/28140/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220726T180000 DTEND;TZID=Europe/London:20220726T190000 DTSTAMP:20221024T125238Z CREATED:20220721T104508Z LAST-MODIFIED:20221024T125238Z UID:28031-1658858400-1658862000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-07-26 Papers public PE\n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [90.05 KB] \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Personnel Committee which will be held on Tuesday 26 July 2022 at 6.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr P O’Connor – ex officio\, Cllr R Craig (C)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr J Plastow\, Cllr D Schofield\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower\n\n\n\n\nPC23/049\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/050\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/051\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/052\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/053\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 13 July 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/054\nCouncil Governance\nTo receive a report from the external HR consultant contracted to review the post gradings for the Town Clerk\, Deputy Clerk & RFO and Operations Manager and determine staff pay in accordance with delegated powers (Structures and Functions 7.14).\nExclusion of Public and Press recommended due to the personal nature of the matter under discussion.\nPaper B\n \n\n\nPC23/055\nAdmin Support Officer\nTo approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process to the current staff vacancy.\nTo appoint shortlisting and interview panel and agree power be delegated to agree appointment.\nTo confirm the terms and conditions to be offered to the new post holder.\nPaper C\nLocal Government Act 1972\, s.112\n\n\nPC23/056\nOperations Manager\nTo approve recruitment pack and associated job description\, person specification and job advert to start the recruitment process to the current staff vacancy.\nTo appoint shortlisting and interview panel and agree power be delegated to agree appointment.\nTo confirm the terms and conditions to be offered to the new post holder.\nPaper D\nLocal Government Act 1972\, s.112\n\n\nPC23/057\nAllotments Officer\nTo consider a request from Property and Services Committee to create the position of an Allotments Officer and consider  a draft job description and person specification.\nPaper E\nLocal Government Act 1972\, s.112\n\n\nPC23/058\nItems of notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nPC23/059\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for 14 September 2022 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220713T190000 DTEND;TZID=Europe/London:20220713T210000 DTSTAMP:20221003T111841Z CREATED:20220526T123055Z LAST-MODIFIED:20221003T111841Z UID:27898-1657738800-1657746000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-07-26 Papers public PE\n  \nMinutes of the Personnel Committee meeting\, 13 July 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\n\nPaul Key\nJames Plastow\n\n\n\nSally Loates\n\n\n\nTim Davies\n\nKenneth Woolley (Chairman)\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n\n\n\n\nRichard Craig (Chairman)\nPat O’Connor\nDenise Schofield (Vice Chairman)\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC & RFO)\n\n\n\n\n\n  \nAlso present: There was no public present. \nThe committee resolved to appoint Cllr Woolley as Chairman for the meeting. \n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/035\nApologies for absence\nTo note apologies for absence.\nApologies for absence had been received from Cllrs Boles\, Craig\, O’Connor and Schofield. These were duly noted.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/036\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/037\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/038\nExclusion of press and public\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee resolved to exclude public and press for item 41 due to it being a personnel issue. \n  \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/039\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 8 June 2022\nThe Committee resolved to sign the minutes of the meeting 8 June 2022 as a true record of that meeting. \nCllrs Loates and Woolley abstained from voting. \n \nDC: Publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/040\nRecruitment\nTo receive an update on the recruitment process for the caretaker and seasonal grounds maintenance operative.\nThe Committee noted the update from Cllr Key and the Town Clerk.\n\nLocal Government Act 1972\, s.112\n\n\nPC23/041\nStaffing Issues\nTo considera)  a motion by Cllr Woolley to increase the hours offered to the successful candidate from 12 to 16 hours per week\, due to the expanding role of Caretaker position. \nb)  To receive the recommendation from the employment panel and confirm the terms and conditions to be offered to the new post holders.\nExclusion of Public and press recommended due to the personal nature of this item.\nPaper B\na)  The Committee resolved to increase the hours to 16 hours per week for the Caretaker position having ensured that the additional costs would be within the current budget. \n  \nb)  The Committee resolved to approve the recommendation of the recruitment panel and confirm the Contract of Employment for the Caretaker post with the necessary amendments to reflect the additional hours.\nDC: Send Caretaker Contract of employment and arrange start date.\nLocal Government Act 1972\, s.112\n\n\nPC23/042\nStaff Training\nTo consider approving continuous professional development as requested by an officer.\nPaper C\nThe Committee resolved to approve the attendance of the DC & TC at the Finance Summit on Wednesday 7 September.\nTC: Book with SLCC.\nLocal Government Act 1972\, s.112\n\n\nPC23/043\nStaff Handbook\nTo consider adopting the staff handbook as reviewed by the Council’s HR consultant.\nPaper D\nThe Committee resolved to refer the review to the Policy Review Working Group.\nTC: Inform Policy Review Working Group.\n \n\n\nPC23/044\nSickness Absence Policy\nTo receive a report on a sickness absence policy and consider how to progress.\nPaper E\nThe Committee resolved to defer any decision on a sickness absence policy until the Staff Handbook had been reviewed by the Policy Review Working Group (PRWG) and adopted by Council.\nTC: Inform Policy Review Working Group\n \n\n\nPC23/045\nPay Policy\nTo receive a report on a Pay policy and consider how to progress.\nPaper F\nThe Committee resolved to instruct the Policy Review Working Group to ensure all relevant aspects of a pay policy are contained within the Staff Handbook or staff contracts. \nCllr Key abstained from voting.\nTC: Inform Policy Review Working Group. \n  \n \n \n\n\nPC23/046\nHR Management Software\nTo receive an update on and review the use of the free HR management software.\nPaper G\nThe Committee resolved to stop using the free software and transfer data back to the old system. To continue research into suitable applications that will accommodate the needs of the town council’s service.\nDC to transfer data from Mentor System back to spreadsheets and calendars. \nTC to conduct relevant research.\n \n\n\nPC23/047\nFuture Agenda Items\nTo receive any items for notification to be included on a future agenda – for information only\n·      Recruitment of Admin Support Officer \n·      Recruitment of Allotments Officer\nTC to include on future agenda.\nN/A\n\n\nPC23/048\nTime and Date of next Meeting\nTo note the date and time of the next Personnel Committee Meeting scheduled for 14 September 2022 at 19.00.\nThe committee resolved to call an extraordinary meeting asap to discuss the recruitment of the Admin Support Officer. \nThe committee noted the date and time for the next scheduled meeting as 14 September 2022 at 19.00 at Richmond House.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 19.48. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220608T190000 DTEND;TZID=Europe/London:20220608T210000 DTSTAMP:20220720T125901Z CREATED:20220526T121924Z LAST-MODIFIED:20220720T125901Z UID:27892-1654714800-1654722000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-06-08 Public papers\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting on 8 June 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n\nPaul Key\nJames Plastow\n\n\n\nSally Loates\nDenise Schofield\n\n\nTim Davies\n\nKenneth Woolley\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\n\n\n\n\nRichard Craig (Chairman)\nPat O’Connor\n\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer (TC)\nRachel Allbones (DTC)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \nAgenda item title\nDecision\nAction\nPower\n\n\n\n\nPC23/020\nTo note apologies for absence.\nApologies for absence had been received from Cllrs Boles\, Craig and O’Connor. These were duly noted. \nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/021\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/022\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/023\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThe Committee RESOLVED to exclude public and press for item 32 due to it being a personnel issue. \n  \nCllr Key abstained from voting.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/024\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 11 May 2022 \nPaper B – Personnel Committee 17 May 2022\nThe Committee RESOLVED to sign the minutes of the meeting 11 May 2022 as a true record of that meeting. \nCllrs Loates and Woolley abstained from voting. \nThe Committee RESOLVED to sign the minutes of the meeting 17 May 2022 as a true record of that meeting. \nCllrs Davies and Loates abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/025\nTo consider and discuss a staff rewards or appreciation scheme. (Cllr Schofield)\nCllr Schofield informed the Committee that she has not received responses and support from other Cllrs for it to be discussed at a later time.\nN/A\n \n\n\nPC23/026\nTo consider working through change training or managing change training for both staff and members. (Cllr Schofield)\nCllr Schofield informed the Committee she had only received one response about the training\, one that she didn’t feel was positive so will leave with Cllr Boles to take on.\nN/A\n \n\n\nPC23/027\nTo receive a verbal update on the recruitment process for the seasonal GMO and the Caretaker.\nThe Committee received a verbal update that the recruitment process. Deadline for applications is 19 June 2022. \nThe Committee RESOLVED to shortlist on 21 June\, Interviews to be held on 30 June\, the recruitment panel to be Cllrs T Davies and Key with Cllr Woolley as reserve\, along with the Town Clerk and Grounds Maintenance Team Leader.\nTC to diarise key recruitment dates.\nLocal Government Act 1972\, s.112\n\n\nPC23/028\nTo receive a verbal update on new Staff contracts. \n \nThe Clerk advised Committee that currently only one member of staff has not signed the new contracts issued in 2021. Committee were advised that this would be picked up following the current recruitment process and brought back to Committee.\nTC to pick up the issue following the current recruitment process.\nLocal Government Act 1972\, s.112\n\n\nCllr Davies left the meeting at 7.30pm.\n\n\nPC23/029\nTo consider adopting a sickness absence policy. \nPaper C\nThe Committee RESOLVED to ask the  HR contractor for feedback of the draft Sickness Absence policy. \n \nTC to forward draft Sickness Absence Policy to HR for feedback and report back to committee.\nLocal Government Act 1972\, s.112\n\n\nPC23/030 \n  \n  \n  \n  \n  \n \nTo receive an update on and review the use of the free HR management software.\nThe Committee received an update that currently the free HR management software that is being trialled is not fit for purpose but is awaiting communication to see if it can be adapted.\nTC to chase up HR Management software provider.\n \n\n\nPC23/031\nTo consider approving the clerk’s attendance of the SLCC National Conference in November. \nPaper D\nThe Committee RESOLVED to approve the Clerks attendance at the SLCC National Conference at a cost of £385 on 2nd and 3rd November and levelling Up course at £85..\nTC to book onto the conference and course.\nLocal Government Act 1972\, s.112\n\n\nPC23/032\nTo consider a complaint from a member of the public. – Exclusion of public and press recommended due to the personal nature of the issue. \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper E\nFollowing detailed discussions and hearing evidence from councillors who had been present the Committee resolved that the allegation could not be proven and for no further action to be taken. \nThe Committee RESOLVED to delegate drafting a response to Cllr Schofield as the person chairing this meeting.\nCllr Schofield to draft a response to the complainant and forward to the committee members for comment before sending sending the final version to the complainant.\nN/A\n\n\nPC23/033\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Sickness/absence policy \n·      Redeployment policy\nTC to include on future agenda.\nN/A\n\n\nPC23/034\nTo note the date and time of the next Personnel Committee Meeting scheduled for 13 July 2022 at 19.00.\nThe committee noted the date and time for the next scheduled meeting as 13 July 2022 at 19.00 at Richmond House. \n \nNote Cllr Schofield gave her apologies for the July meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.23. URL:https://gainsborough-tc.gov.uk/meeting/27892/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220517T180000 DTEND;TZID=Europe/London:20220517T190000 DTSTAMP:20220616T133000Z CREATED:20220512T064911Z LAST-MODIFIED:20220616T133000Z UID:27841-1652810400-1652814000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [932.94 KB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 17 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key\nJames Plastow\n\n\n \n \nDenise Schofield (Chairing)\n\n\n \nPat O’Connor\nKenneth Wooley\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\n \nSally Loates\n\n\nRichard Craig (Chairman)\nTim Davies\n \n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer (TC)\n \nSean Alcock (OM)\n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/016\nTo note apologies for absence.\nNo apologies were received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/017\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/018\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocal Government Act 1972\, s112\n\n\nPC23/019\nTo consider recruitment and associated recruitment pack following the resignation of the current Operations Manager. \nPaper A \n  \nTo appoint shortlisting and interview panel and agree the recruitment timeline for the post of Operations Manager. \nPaper B \n \nThe Committee RESOLVED to defer a decision on the application pack and recruitment process and recommended to Full Council to authorise the re-grading exercise for the remaining three posts in the current structure and to carry out a professional review of the whole staffing structure.\nTC to make the necessary arrangements for an extraordinary Town council Meeting.\nLocal Government Act 1972\, s112\n\n\n\n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220511T190000 DTEND;TZID=Europe/London:20220511T210000 DTSTAMP:20220616T132044Z CREATED:20220505T173222Z LAST-MODIFIED:20220616T132044Z UID:27809-1652295600-1652302800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-05-11Public Papers PE\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Personnel Committee meeting 11 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key\nJames Plastow\n\n\nRichard Craig (Chairman)\n \nDenise Schofield\n\n\nTim Davies\nPat O’Connor\n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nSally Loates\n \n\n\n \n \nKenneth Wooley\n\n\n\n  \nIn attendance:\n\n\n\n \nRachel Allbones (DTC)\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC23/001\nTo note apologies for absence.\nNo apologies were received.\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nPC23/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nPC23/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThe Committee RESOLVED to exclude public and press for items 11 & 12 due to it being a personnel issue.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 30 March 2022\nThe Committee RESOLVED to sign the minutes of the meeting 30 March 2022 as a true record of that meeting\, subject to the inclusion of Cllr Craig being present at the meeting being added. \n  \nCllrs Key and Plastow abstained from voting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/006\nTo appoint a vice chairman to this committee.\nThe Committee RESOLVED to appoint Cllr Schofield as vice chairman of the Personnel Committee.\nASA to update the website.\nLocal Government Act 1972\, s15 (6)\n\n\nPC23/007\nTo consider and discuss a staff rewards or appreciation scheme.\nCllr Schofield informed the Committee of her thoughts for a staff rewards or appreciation scheme and ideas managing change training for both staff and Cllrs. She requested for member input and advised a report will follow at a future meeting.\nCllrs to contact Cllr Schofield with their input regard how an appreciation scheme could look and their thoughts on managing change training. \nTC to put on a future agenda with a report from Cllr Schofield for further discussion.\n \n\n\nPC23/008\nTo consider working through change training or managing change training for both staff and members.\nItems 7 & 8 dealt with together.\nN/A\n \n\n\nPC23/009\nTo receive a verbal update on the recruitment process.\nThe Committee received a verbal update that the new Grounds Maintenance Operative is due to start on Monday 16 May\, and the Caretake has turned down the job offer.\nReadvertise for the caretaker position.\nLocal Government Act 1972\, s.112\n\n\nPC23/010\nTo consider a training policy and refund agreement \nPaper B\nThe Committee RESOLVED to adopt the training policy and refund agreement.\n \n \n\n\nPC23/011\nTo approve the draft Medical Questionnaire as provided by the Council’s HR consultant. \nPaper C\nThe Committee RESOLVED to adopt the Medical Questionnaire. \nCllr Key abstained from voting.\n \nLocal Government Act 1972\, s.112\n\n\nPC23/012\nTo receive a corrected report from the external HR consultant and decide what further action to take. (Structures and Functions 7.14). \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper D\nThe Committee RESOLVED to exclude of Public and Press due to the personal nature of the matter under discussion. \n  \nThe Committee RESOLVED to note the corrected report and amend the scale point as recommended in the report.\nRFO to amend records and payroll.\nLocal Government Act 1972\, s.112\n\n\nPC23/013\nTo receive letters from members of staff regarding the recent re-grading and consider which action to take in each instance. (Structures and Functions 7.14). \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper E\nThe Committee RESOLVED to exclude of Public and Press due to the personal nature of the matter under discussion. \n  \nThe Committee RESOLVED that the scale points set for regraded staff at the last meeting remain and Cllr Schofield to meet with the 3 members of staff on Wednesday 18th May at 11.30am to discuss the committee’s decision.\nDC to speak with HR regarding the status of staff who have not signed the new contracts from 2021\, and if all staff regraded require a new contract with updated details .\nLocal Government Act 1972\, s.112\n\n\nPC23/014\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Staff contract review \n·      Staff Handbook review \n·      Sickness Absence Policy\nTC to include on future agenda\nN/A\n\n\nPC23/015\nTo note the date and time of the next Personnel Committee Meeting scheduled for 8 June 2022 at 19.00.\nNoted \nAlso noted the extraordinary meeting called on Tuesday 17 May at 6pm.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.30. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220413T190000 DTEND;TZID=Europe/London:20220413T210000 DTSTAMP:20220411T143717Z CREATED:20211228T231115Z LAST-MODIFIED:20220411T143717Z UID:27347-1649876400-1649883600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Agenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nPlease note that this meeting has been postponed until May 2022. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220330T190000 DTEND;TZID=Europe/London:20220330T210000 DTSTAMP:20220526T104823Z CREATED:20211228T231029Z LAST-MODIFIED:20220526T104823Z UID:27346-1648666800-1648674000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-03-30 -PS public Papers\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 30 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n \nPat O’Connor (Chairman)\nDenise Schofield (vice chairman)\n\n\nRichard Craig\n \n \n\n\nTim Davies\nKeith Panter\nBaptiste Velan\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nSally Loates\n \n\n\n \n \nKenneth Wooley\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: There was no public present.\n\n\n\nAgenda no \n\nAgenda item title\n\n\nDecision\n\n\nAction\n\n\nPower\n\n\n\n\n\nPC22/028\nTo note apologies for absence.\nCllrs Boles\, Loates and Woolley\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC22/029\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nPC22/030\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nPC22/031\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Committee RESOLVED to exclude public and press for items 034 due to it being a personnel issue..\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/032\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 09 February 2022\nThe Committee RESOLVED to sign the minutes of the meeting 09 February 2022 as a true record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/033\nTo consider the purchase of HR software to facilitate more time efficient HR management. \nPaper B \n \nCllr Velan had sourced free software supplied by NatWest Bank. \n  \nThe committee RESOLVED to trial this and asked the clerk to report back at a future meeting.\nTC to set up trial\nLocal Government Act 1972\, s.112\n\n\nPC22/034\nTo receive a report from the external HR consultant contracted to review the post gradings for the grounds maintenance team\, the cleaner/caretaker positions and the Admin Support Assistant Role and determine staff pay in accordance with delegated powers (Structures and Functions 7.14).\nThe committee ascertained that the allocated staffing budget would suffice to accommodate the increased staffing costs. \nThe committee RESOLVED to re-grade staff pay as recommended in the report. \n \nTC to inform staff and produce notes for personnel files. \nRFO to amend payroll records.\nLocal Government Act 1972\, s.112\n\n\nPC22/035\nTo note 2021-22 National Salary Award \nPaper D\nThe committee noted the National Salary Award and the need for backdated pay.\nRFO to amend payroll details.\nLocal Government Act 1972\, s.112\n\n\nPC22/036\nTo consider weekend cemetery working \nPaper E \n \nThe Committee RESOLVED to limit weekend interments to between the hours of 10.00 and 12.00 noon on a Saturday from April and staff to be paid 2 hours of overtime for each weekend interment.\nRFO to implement in payroll. \n  \nTC to investigate overtime payments for office staff.\nLocal Government Act 1972\, s.112\n\n\nPC22/037\nTo consider office working arrangements \nPaper F \n \nThe Committee RESOLVED to continue with current “common sense approach” arrangements until a full risk assessment has been carried out following mitigating measures.\nTC to research access options such as intercom\, electric doors etc within the limitations of the listed building status and bring to a future meeting.\n \n\n\nPC22/038\nTo receive update of recent recruitment for a Grounds Maintenance Operative and Cleaning Operative/Caretaker\, consider when and how to re-advertise and delegate a shortlisting/interview committee with delegated powers to appoint a suitable candidate for each post. \nPaper G\nThe Committee RESOLVED to re-advertise the current job vacancies at the new grades. \nThe Committee RESOLVED to delegate the appointment decision to the interview panel. \nThe Committee appointed Cllrs Davies and Schofield to the interview panel. The panel would also have line manager representation.\nTC to re-advertise posts at new scales and oversee the recruitment process.\nLocal Government Act 1972\, s.112\n\n\nPC22/039\nTo note the Annual HR Compliance Survey and consider any further action required. \nPaper H\nThe Committee noted the report and concluded that no further action was required at this time as recommendations had already been implemented.\n \nLocal Government Act 1972\, s.112\n\n\nPC22/040\nTo consider and adopt the Council’s Wellbeing Policy as recommended by the Council’s HR consultant. \nPaper I\nThe Committee RESOLVED to adopt the Wellbeing Policy. \nIt was noted that a similar policy should be available for councillors.\nTC to look into Wellbeing policy for members. \nTC to implement policy and ASO to publish.\nLocal Government Act 1972\, s.112\n\n\nPC22/041\nTo consider and adopt the Council’s Parental Bereavement Leave Policy as recommended by the Council’s HR consultant. \nPaper J\nThe Committee RESOLVED to adopt the Parental Bereavement Leave Policy.\nTC to implement policy and ASO to publish.\nLocal Government Act 1972\, s.112\n\n\nPC22/042\nTo receive any items for notification to be included on a future agenda – for information only.\n·      Staff rewards or appreciation \n·      Working through change training\nTC to research add to agenda\nN/A\n\n\nPC22/043\nTo note the date and time of the next Personnel Committee Meeting scheduled for 13 April 2022 at 19.00.\nThe Committee noted the date and time of the next Personnel Committee Meeting as scheduled for 13 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.42. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220209T190000 DTEND;TZID=Europe/London:20220209T210000 DTSTAMP:20220429T105920Z CREATED:20211228T230944Z LAST-MODIFIED:20220429T105920Z UID:27345-1644433200-1644440400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:  \nAgenda & meeting papers can be accessed in the PDF pack above when available. \nMinutes of the Personnel Committee meeting 09 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nSally Loates\nDenise Schofield (vice chairman)\n\n\nRichard Craig\n\n\n\n\nTim Davies\n\nKenneth Wooley\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nPat O’Connor (Chairman)\nBaptiste Velan\n\n\n\nKeith Panter\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nPC22/013\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, O’Connor\, Panter and Velan\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nPC22/014\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \n \nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPC22/015\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPC22/016\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.)\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/017\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 12 January 2022 \n \nThe committee resolved to approve the minutes of the Personnel Committee Meeting 12 January 2022 and sign these as a true record of that meeting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/018\nTo agree the members of the shortlisting panel for the two current vacancies and dates for virtual shortlisting meetings and face to face interviews.\nThe committee nominated Cllrs Schofield and Woolley to be on the shortlisting and interview panels.\nTC to prepare shortlisting and interview meetings 25 February and 01 March. \n \nLocal Government Act 1972\, s.112\n\n\nPC22/019\nTo consider the purchase of HR software to facilitate more time efficient HR management. \nPaper B\nThe committee deferred to a future meeting.\nNone\nLocal Government Act 1972\, s.112\n\n\nPC22/020\nTo consider progressing the re-evaluation of post grading for the grounds maintenance team\, the cleaner/caretaker positions and the Admin Support Assistant Role and approve any potential expenditure. \nPaper C \n \nThe committee resolved to appoint a sector specific HR consultant to carry out the regrading for the grounds maintenance team\, the cleaner/caretaker positions and the Admin Support Assistant Role and approved the cost of approximately £500.\nTC to make the necessary arrangements and facilitate the process.\nLocal Government Act 1972\, s.112\n\n\nPC22/021\nTo receive the sickness absence and holiday report and consider any potential action required. \n(Exclusion of Public and Press recommended due to personal nature of report.) \nPaper D \n \nThe committee resolved to require all staff to book leave in every quarter throughout the year.\nTC to write to staff and draft a policy for the next meeting.\nLocal Government Act 1972\, s.112\n\n\nPC22/022\nTo receive and note the most recent staff appraisals and consider any action resulting from these. \n(Exclusion of Public and Press recommended due to personal nature of report.) \nPaper E \n \nThe committee resolved to note the staff appraisal report. Recent professional development of the staff appraised was seen as particularly encouraging.\nTC to update personnel file\nLocal Government Act 1972\, s.112\n\n\nPC22/023\nTo consider the report of the probationary review panel and make the necessary recommendations to Full Council. \n(Exclusion of Public and Press recommended due to personal nature of report.) \nPaper F\nThe committee resolved to accept the report of the appraisal panel and recommended to transfer the Town Clerk to the permanent establishment.\n \nLocal Government Act 1972\, s.112\n\n\nPC22/024\nTo consider amending the current policy and practice to deduct training costs from final staff salaries \nPaper G \n \nThe committee resolved that training costs for “ordinary on-the-job” training would not be deducted from final salaries to encourage continuous professional development. It asked the Clerk to draft a suitable training and development policy.\nTC to draft training and development policy.\nLocal Government Act 1972\, s.112\n\n\nPC22/025\nTo consider “Accessible Word Documents” training for all staff producing documents for the website. \nPaper H\nThe committee resolved to authorise “Accessible Word Documents” for 3 members of staff producing documents to be published online at £30 per person.\nTC to book relevant training.\nLocal Government Act 1972\, s.112\n\n\nPC22/026\nTo receive any items for notification to be included on a future agenda – for information only. \n \n·         Update on staff recruitment \n·         Update on re-grading\nTC to add to agenda\nN/A\n\n\nPC22/027\nTo note the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00. \n \nThe committee noted the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.42. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220112T190000 DTEND;TZID=Europe/London:20220112T210000 DTSTAMP:20220323T095624Z CREATED:20211228T224417Z LAST-MODIFIED:20220323T095624Z UID:27344-1642014000-1642021200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:2022-01-12 PC Papers \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Personnel Committee meeting 12 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\n\n\nDenise Schofield (chairing)\n\n\n\n\nBaptiste Velan\n\n\nTim Davies\nKeith Panter\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\nSally Loates\n\n\n\nRichard Craig\nPat O’Connor (Chairman)\nKenneth Wooley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\nRachel Allbones (DTC/RFO)\nSean Alcock (OM)\n\n\n\n\n  \nAlso present: Two members of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\n \n\nIn the absence of the chairman to this committee\, The meeting resolved to elect Cllr Schofield to chair this meeting only.\n\n \n\n\nPC22/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, Craig\, Loates\, O’Connor and Woolley\n\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nPC22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n\nLocalism Act 2011\, s31. \n\n\nPC22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n\nLocalism Act 2011\, s33. \n\n\nPC22/004\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC22/005\nTo receive the minutes of the previous Personnel Committee Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 15 December 2021 \n \nThe committee resolved to approve the minutes of the Personnel Committee Meeting 15 December 2021 and sign these as a true record of that meeting.\nASA to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC22/006\nTo elect a Vice Chairman to this committee.\nThe committee resolved to elect Cllr Schofield as the Vice-Chairman to the committee.\nASA to update lists. \n \n\n\n\nPC22/007\nTo consider the Town Clerk’s declaration of secondary employment with the Society of Local Council Clerks and formally approve the additional employment. \nPaper B\nThe committee resolved to approve the Town Clerk’s secondary employment with the Society of Local Council Clerks.\nNone\nLocal Government Act 1972\, s.112\n\n\nPC22/008\nTo consider and decide on replacing the cleaner post recently vacated by a member of staff with a caretaker/cleaner position before engaging in the recruitment process. \nPaper C\nThe committee resolved to create a caretaker/cleaner post to replace the cleaner post recently vacated and start the recruitment process using the recruitment pack presented.\nClerk and ASA to advertise post at the earliest opportunity.\nLocal Government Act 1972\, s.112\n\n\nPC22/009\nTo consider and decide on the job description\, person specification and other peripherals to start the recruitment process to the current staff vacancy. \nTo be tabled if available\nThe Operations Manager reported that there was no need to update the current job description and other post details. \nThe committee resolved to advertise the vacancy utilising the 2021 job details.\nClerk and ASA to advertise post at the earliest opportunity.\nLocal Government Act 1972\, s.112\n\n\nPC22/010\nTo consider three quotes for HR advice provision and appoint a new provider for either 3 or five years – exclusion of public and press recommended due to time sensitive commercial interests of the council. \nPaper D\nThe committee resolved to continue with the current provider and engage in a three-year contract with them.\nDC/RFO to confirm appointment at the terms as quoted.\nLocal Government Act 1972\, s.112\n\n\nPC22/011\nTo receive any items for notification to be included on a future agenda – for information only.\n·         Continuous professional development of council staff (Cllr Schofield)\n \nN/A\n\n\nPC22/012\nTo note the date and time of the next Personnel Committee Meeting scheduled for 09 February 2022 at 19.00.\nThe date of the next Personnel Committee Meeting was confirmed for 09 February 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nThe meeting closed at 19.20. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211215T190000 DTEND;TZID=Europe/London:20211215T210000 DTSTAMP:20220202T121838Z CREATED:20210903T105523Z LAST-MODIFIED:20220202T121838Z UID:27032-1639594800-1639602000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - 15.12.2021 (Postponed from 08/12/2021) DESCRIPTION:2021-12-15 Public Papers Personnel Committee\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held Wednesday 15 December 2021 at 7pm at  Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\n Present: \nCouncillor Matt Boles – ex officio (chairing) \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Tim Davies \nIn Attendance: \nBelina Boyer                           Town Clerk \nIn the absence of the committee chairman\, the committee elected Cllr Boles to chair this meeting. \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Apologies for absence had been received from Cllrs Loates\, O’Connor\, Panter Craig and Woolley \n 2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 10 November 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 10 November 2021 be confirmed and signed as a correct record. \n4. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n5. STAFF APPRAISALS (Paper C) \nThe Committee received and noted reports from Cllr Schofield and the clerk on the most recent staff appraisal and that the appraisals of two further members of staff were still outstanding. \n6. STAFF TRAINING (Paper D) \nCommittee considered approval of staff training. \nRESOLVED to approve the expenditure of £150+ VAT for both the Clerk and The deputy Clerk to attend the SLCC Virtual Practitioner’s Conference in February from the current budget. \n7. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper E) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \nThe Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays. \n8. GROUNDS MAINTENANCE UPDATE \nRESOLVED to extend the probationary period of the member of staff whose probationary period was due to come to an end between Christmas and New Year by six weeks. The Operations Manager would make the necessary arrangements for a probationary period panel. \n9. Staff Pay Review \nCllr Schofield’s motion was seconded by Cllr T Davies. The Committee unanimously  RESOLVED to pay a one-off honorarium to the Admin Support Officer and the Grounds Maintenance Team Leader in recognition of their taking on additional duties during the seven month period when the former clerk was absent. \nThe meeting concluded at 7.46pm \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15-12-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211110T190000 DTEND;TZID=Europe/London:20211110T210000 DTSTAMP:20220202T120401Z CREATED:20210903T105109Z LAST-MODIFIED:20220202T120401Z UID:27028-1636570800-1636578000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - 10.11.2021 DESCRIPTION:AGENDA - Personnel - Wednesday 10 November 2021 PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 10 November 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chair) \nCouncillor Matt Boles – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Tim Davies \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 31 October 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 13 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig\, O’Connor and Velan abstained from voting on the above resolution. \n4. 2022 / 2023 BUDGET (Paper B) \nMembers NOTED the draft proposed ‘Employee Costs’ element of the budget. The committee noted that the National Living Wage was due to increase from 01 April 2022. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. STAFF APPRAISALS \nCommittee considered arrangements for office staff appraisals. \nCommittee noted the policy states: – 3.2 Each member of staff is appraised by their line manager. The Town Clerk is appraised by the Leader and Chairman of the Personnel Committee. \nThe committee noted that the Town Clerk \, the line manager of the office based staff\, had only recently joint the team and might need some support carrying out the appraisals. \nRESOLVED that the Town Clerk assisted by Councillor Schofield (Councillor Woolley as reserve) carry out the appraisals of the Deputy Clerk\, Operations Manager and Admin Support Officer. \n7. STAFF TRAINING (Paper C) \nCommittee considered approval of staff training. \nRESOLVED to approve the minimum expenditure of £388.00 + VAT for staff training from the current budget. \n 8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \nThe Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays. \n 9. GROUNDS MAINTENANCE UPDATE \n Committee noted the verbal update from the Operations Manager. \n10. ADMIN SUPPORT OFFICER POST \nRESOLVED to defer until the next meeting when Councillor Schofield can provide a report. \n11. COUNCIL REVIEW \nCommittee received a verbal update from the chair on progress made so far. Further information had been collated by Cllr Schofield who had sent her apologies. \nThe Town Clerk expressed queried whether the council would need to define a medium term vision/strategy to inform any review of a staffing structure. \nRESOLVED to hold a Full Council brainstorming session to decide a vision and direction for the Council\, the Chair of Council to update Members at the next Full Council. \nNote: Councillor Boles voted against the above resolution. \nNote: Councillor O’Connor abstained from voting on the above resolution. \n12. STAFF PAY REVIEW \nThe committee received a verbal update. \nThe meeting concluded at 7.42pm URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-10-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211013T190000 DTEND;TZID=Europe/London:20211013T210000 DTSTAMP:20211223T100106Z CREATED:20210903T104537Z LAST-MODIFIED:20211223T100106Z UID:27022-1634151600-1634158800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - 13.10.2021 DESCRIPTION:AGENDA - Personnel Committee - Wednesday 13 October 2021 - PUBLIC\nCouncil committee meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 13 October 2021 at 7.00pm\n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Tim Davies \nCouncillor Pat O’Connor \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 8 September 2021 \nRESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 8 September 2021 be confirmed and signed as a correct record. \n4. 2022 / 2023 BUDGET (Paper B) \nThe Budget was discussed. Members will look at costing for the next meeting. \n5. EXTRA STATUTORY DAYS \nCommittee considered allocation of the two NJC days which would see the office closed on Friday 24 December 2021 and Friday 31 December 2021. \nRESOLVED to agree the extra statutory days and the office being closed on Friday 24 December 2021 and Friday 31 December 2021\, additionally Members agreed that the Office closes at noon on Thursday 23rd December. \n6. EXCLUSION OF PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next six items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n 7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \n Committee noted the report. \n8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D) \nCommittee noted the report. \nMembers agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated. \n9. STAFF APPRAISALS (Paper E) \nAppraisals were noted and members agreed that they were very positive. \nCouncillor Boles highlighted that some operatives are becoming increasingly skilled and experienced\, and this should be considered as part of the Re-assessment of Structures. \n10. ADMIN SUPPORT OFFICER POST \nRESOLVED to defer until the next meeting. \nCouncillor Schofield will be arranging meetings with Office Staff and Officer and Senior Grounds Operative and Officer to solicit their views and details of workload etc\, which will inform the Re-assessment of Structures. \n11. COUNCIL / STAFF PAY REVIEW (Paper F) \nIt was noted the title for this item is Council Review. Staff Pay Review would be a separate agenda item should it be under discussion. \nMembers thanked Councillor O’Connor and Councillor Schofield for the work put into their document to be considered during the Re-assessment of Structures. \nCouncillor Schofield reminded members that paper F was never intended to be an official document. It has not been to Full Council for ratification\, so members need to give this due regard but not to act upon it in any formal capacity. \nCouncillor Woolley and Councillor O’Connor will be meeting to discuss the findings of Councillor O’Connor’s review into the views of members\, user groups and\, outside agencies\, upon its completion. \n12. STAFFING REQUESTS (Paper G \n Members agreed that the Re-assessment of Structures would include viable options for rewarding additional workload. \nThis being the case staff who have made requests will be able to resubmit them once a structure is in place. \nThe meeting concluded at 8.43pm \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-13-10-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210908T190000 DTEND;TZID=Europe/London:20210908T210000 DTSTAMP:20211027T094731Z CREATED:20210903T103944Z LAST-MODIFIED:20211027T094731Z UID:27016-1631127600-1631134800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - 08.09.2021 DESCRIPTION:AGENDA - Personnel Committee - Wednesday 8 September 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Wednesday 8 September 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig – ex officio \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nCouncillor O’Connor declared a personal interest in agenda item 8 as he wrote the report. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Thursday 15 July 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Thursday 15 July 2021 be confirmed and signed as a correct record. \nNote: Councillor Panter abstained from voting on the above resolution. \n4. HEALTH AND SAFETY POLICY (Paper B) \nCommittee considered the reviewed Health and Safety policy. \nRESOLVED to approve the reviewed Health and Safety policy. \n5. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n6. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \n Committee received and noted an update on the Grounds Maintenance team\, recruitment and current staff member probation. \nRESOLVED that; – \n\nCouncillors Boles and Panter would be available for the probation reviews\nCouncillors Boles and T Davies would be available for shortlisting and interviews for the Grounds Maintenance Operative position\, with Councillors Schofield and Woolley as reserves.\n\n7. ADMIN SUPPORT OFFICER POST \nCommittee discussed the benefits of early appointment of a full time Admin Support Officer. \nThe Committee noted the current Admin Support Officer was no longer imminently leaving\, so didn’t feel it was appropriate to appoint to the post early. \nCommittee considered potentially changing the current Admin Support Officer role\, title and salary. \nRESOLVED that: – \n\nCouncillor Boles would consult with HR to confirm if Council could change the job description / title and salary of the current Admin Support Officer\nCouncillor Woolley to speak with the current Admin Support Officer to see if she would be happy with a change in job description\nLook into potentially recruiting a part time Admin Support Officer\n\n8. COUNCIL REVIEW (Paper D) \nCommittee considered the report from Councillor O’Connor. \nHaving discussed the document and noted it\, the Committee thanked Councillor O’Connor for his time and thoroughness in providing the Council with a comprehensive working document. \n9. STAFFING REQUESTS (Papers E & F) \nCommittee considered requests received from two employees \nThe Committee discussed the requests. It was unanimously agreed that the additional work undertaken in the absence of the Clerk was sincerely appreciated and the staff requests be duly considered. Having taken advice from HR it was agreed to take the matter to Full Council for consideration. \nThe meeting concluded at 8.36pm URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-08-09-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210715T190000 DTEND;TZID=Europe/London:20210715T210000 DTSTAMP:20210923T120754Z CREATED:20210709T120749Z LAST-MODIFIED:20210923T120754Z UID:26943-1626375600-1626382800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee 15.07.2021 DESCRIPTION:AGENDA - Personnel - Thursday 15 July 2021 -PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Thursday 15 July 2021 at 7.00pm \n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Pat O’Connor \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig – ex officio \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Personnel Committee held Wednesday 23 June 2021 \n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 23 June 2021be confirmed and signed as a correct record. \nNote: Councillors Boles and Schofield abstained from voting on the above resolution. \n4. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next five items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n5. SICKNESS ABSENCE AND LEAVE (Paper B) \nMembers raised concerns regarding the holidays staff members are still carrying. \nRESOLVED to NOTE the quarterly report. \n6. TOWN CLERK RECRUITMENT (Paper C) \nCommittee NOTED the update within the report. \n 7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper D) \n Committee NOTED the contents of the report. \nRESOLVED that the Chairman of the Personnel Committee and the Cllr T Davies will carry out the performance review meeting\, and powers be delegated to them to form a decision and dismissal if necessary. \n8. ADMIN SUPPORT OFFICER POST (Paper E) \nCommittee considered the proposed amendments for the Admin Support Officer job description which would form as part of the recruitment once the current post holder leaves the council. \nRESOLVED approve the amendments to the job description apart from item 7\, to remove allotment inspections and to mirror item 6. \n9. COUNCIL REVIEW (Paper F) \nCouncillor O’Connor updated Committee that all interviews with staff had taken place and the would complete the report in the next week which will go in front of the Personnel Committee in due course. \nThe meeting concluded at 7.30pm URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15-07-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210623T180000 DTEND;TZID=Europe/London:20210623T190000 DTSTAMP:20210730T125317Z CREATED:20210607T112018Z LAST-MODIFIED:20210730T125317Z UID:26870-1624471200-1624474800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee 23.06.2021 DESCRIPTION:AGENDA - Personnel Committee - Wednesday 23 June 2021 -PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Personnel Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 23 June 2021 at 6.00pm\n Present: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Richard Craig \nCouncillor Tim Davies \nCouncillor Pat O’Connor \nCouncillor Keith Panter – ex officio \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \nAlso Present:                         Councillor Paul Key \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Matt Boles – ex officio \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n\nMinutes of the meeting of Personnel Committee held Thursday 6 May 2021.\n\nRESOLVED that the minutes of the Personnel Committee meeting held on Thursday 6 May 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig abstained from voting on the above resolution. \n4. ELECTION OF VICE CHAIRMAN \nRESOLVED that Councillor O’Connor be appointed Vice Chairman for the Personnel Committee for 2021/22. \n5. TOWN CLERK RECRUITMENT (Paper B) \nCommittee noted the update within the report. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \n6. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C) \nCommittee NOTED the contents of the report. \nRESOLVED that the Chairman of the Personnel Committee and the Mayor conduct a probation review meeting\, and powers be delegated to them to form a decision. \n8. DECLARATION OF OTHER EMPLOYMENT (Paper D) \nCommittee NOTED the contents of the report. \n9. ADMIN SUPPORT OFFICER POST \nMembers were informed that the Admin Support Officer will be leaving her post in the near future. Members were advised that consideration of the job description would be needed before a recruitment process begins. \nMembers noted the update and agreed a further report would follow at the next meeting. \n10. STAFFING ISSUES (Paper E) \nNote: The Operations Manager and Deputy Clerk left the meeting. \nCommittee considered and debated the email from the Deputy Clerk. \nRESOLVED that any extra work undertaken by Council Staff should be covered by overtime/ flexitime. \nNote: Councillor O’Connor abstained from voting on the above resolution. \nCouncillor O’Connor will be taking the position of Acting Clerk in the near future to support the office and the full review of the Council will cover staffing issues. \nThe meeting concluded at 6.46pm \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-23-06-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210506T190000 DTEND;TZID=Europe/London:20210506T210000 DTSTAMP:20210923T122353Z CREATED:20210429T140303Z LAST-MODIFIED:20210923T122353Z UID:26796-1620327600-1620334800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee Meeting 06.05.2021 DESCRIPTION:REMOTE Personnel - Thursday 6 May 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/9kt5BWqCOfA \n\nMINUTES of a REMOTE Meeting of the Personnel Committee held on Thursday 6 May 2021 at 7:00pm\nPresent: \nCouncillor Kenneth Woolley (Chairman) \nCouncillor Matt Boles – ex officio \nCouncillor Tim Davies \nCouncillor Sean Graham \nCouncillor Pat O’Connor \nCouncillor Keith Panter – ex officio \nCouncillor Baptiste Velan \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \nAlso Present:                         Councillor Paul Key \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n Councillor Richard Craig \nCouncillor Sally Loates \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST \nNone declared. \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n\nMinutes of the meeting of Personnel Committee held Wednesday 10 March 2021.\n\n RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 10 March 2021 be confirmed and signed as a correct record. \nNote: Councillors Davies\, Graham\, O’Connor and Velan abstained from voting on the above resolution. \n4. STAFF HANDBOOK (Paper B) \n Committee to noted that at the meeting held on 15 July 2020 it was resolved: \n RESOLVED that the Committee agree to approve the use of draft contract of employment and instruct the Town Clerk to: \ni. Create specific contracts for each position at the Council for review by the Committee; \nii. undertake a review of the Staff Handbook; \niii. bring forward documents that outline a standardised recruitment process\, and; \niv. that the documents be put to the committee in stages and not all at one meeting. \nCommittee considered a reviewed version of the Staff Handbook in line with point 2 of the resolution above. \nDue to the absence of the Clerk Members wanted to clarify with HR that they had been involved with the process and are happy with the revised document. \nIt was also noted that some Members of staff have not signed their new contracts issued by the Clerk. \nRESOLVED to liaise with HR to ascertain what involvement they had in the production of the revised Staff Handbook and to meet with Members of staff to find out why contracts have not been signed. \n5. SEASONAL GROUNDS MAINTENANCE OPERATIVE POST (Paper C) \nCommittee considered a report about recruitment to the post and possible options. \nRESOLVED to attempt recruitment again\, advertise as a 6 month post and not until end of September. \n6. OFFICE WORKING ARRANGEMENTS (Paper D) \nCommittee received an update about office working arrangements and to considered any matters arising. \nMembers NOTED the reports and that Councillors Boles & Craig had met with staff and agreed to allow office working and adopt a common-sense approach with flexibility. \n7. RECRUITMENT TO THE TOWN CLERK POSITION (Paper E) \nFollowing the resignation of the current Town Clerk Members considered recruitment and associated job description\, person specification and job advert. \nMembers considered shortlisting and interview panel noting that final selection and appointment will require a resolution of Full Council. \nRESOLVED as follows:  – \n\nApprove the job advert\nApprove the job description\nApprove the person specification\nApprove advertising with LALC\, NALC\, SLCC\, Facebook\, Twitter\, Job centre and the TC website\nShortlisting and interview panel to be made up of Councillors Boles\, Craig\, Graham\, O’Connor\, Deputy Clerk and Katrina Evan from LALC. Reserve Councillors are Councillors Woolley & Davies.\n\n  \n 8. EXCLUSION OF PRESS AND PUBLIC \n Due to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nNote: The Operations Manager and Admin Support Officer left the meeting. \n9. SICKNESS\, ABSENCE AND LEAVE (Paper F) \n Committee NOTED the report relating to about staff sickness\, absence\, and leave. Members raised concerns about staff carrying forward holidays\, and agreed to monitor holiday use. \n10. PAY RANGE INCREASE 2021 (Paper G) \nCommittee noted and considered a report about pay range increase for 2021. \nRESOLVED to NOTE the pay scale increases of the two members of staff and RECOMMEND to Finance and Strategy Committee to ratify the adjustments. \n11. STAFF ISSUE (Paper H) \nMembers NOTED the contents of the report. \n RESOLVED to: \ni. allow the Admin Support Officer the flexibility to increase her hours to 37 per week when the need arises\, paid either as salary or toil. \nii. hold a workshop type event for Members to look at the Councils main roles and responsibilities\, and to look at adequate staffing levels. \nThe meeting concluded at 7.54pm URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-meeting-06-05-2021/ LOCATION:Virtual CATEGORIES:Personnel END:VEVENT END:VCALENDAR