BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20270328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20271031T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20260708T183000 DTEND;TZID=Europe/London:20260708T203000 DTSTAMP:20260804T112836Z CREATED:20260506T080748Z LAST-MODIFIED:20260804T112836Z UID:48758-1783535400-1783542600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - Wednesday 8th July 2026 at 6:30pm DESCRIPTION:AGENDA PACK - Wednesday 8 July 2026 - Personnel Committee PUBLIC\nDRAFT 2026-07-08 Personnel Committee minutes\n  \nAgenda and Draft Minutes\n\nPresent: Councillors Sheila Bibb\, Stephen Blogg\, Richard Craig\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \nPC21/001  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies for absence were received from Councillors N Bowler\, P Hooton. \nPC27/002  Vice Chair\nTo appoint Vice Chair for this committee. \nMinutes:\nRESOLVED: To appoint Councillor Sheila Bibb as Vice Chair for the Personnel Committee. \nPC27/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were made. \nPC27/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPC27/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly.  \nMinutes:\nRESOLVED: To exclude the public and press from item PC27/011 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nPC27/006  Minutes of the Previous Meeting (Paper A pages 3 to 5)\nTo receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 11 March 2026. \nMinutes:\nRESOLVED: That the minutes of the Personnel Committee meeting held on Wednesday 11 March 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillors Bibb and Woolley abstained from voting on the above resolution. \nPC27/007  Paternity Leave and Pay Policy Review (Paper B pages 6 to 10)\nTo review and adopt updated Paternity Leave and Pay Policy. \nMinutes;\nRESOLVED: To adopt the reviewed Paternity Leave and Pay Policy. \nPC27/008  Bereavement Policy Review (Paper C Current Policy pages 11 to 14) (Proposed Reviewed Policy pages 15 to 21)\nTo review and adopt updated Bereavement Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Bereavement Policy. \nPC27/009  Data Protection Policy for HR-related Data Review (Paper D pages 22 to 29) \nTo review and adopt updated Data Protection Policy for HR-related Data. \nMinutes:\nRESOLVED: To adopt the reviewed Data Protection Policy for HR-related Data. \nPC27/010  Travel – Mileage and fuel rates and allowances (Paper E pages 30 to 32)\nTo consider changes to HM Revenue & Customs (HMRC) approved mileage allowance rates for the 2026/27 tax year. \nMinutes:\nRESOLVED: To\ni. Approve the amendment of the Employee Expenses Policy to increase the approved mileage rate for cars and vans from 45p to 55p per mile for the first 10\,000 business miles in accordance with HMRC approved mileage rates.\nii. Confirm that the revised rate applies with effect from 1 April 2026.\niii. Authorise the back payment of the additional mileage allowance to employees for eligible business mileage claims submitted from 1 April 2026. \nPC27/011  Assistant Clerk Achievement of CiLCA Qualification (Paper F pages 33 to 35)\nTo note that the Assistant Clerk has successfully completed the Level 3 Certificate in Local Council Administration (CiLCA) qualification and consider next steps.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To note that the Assistant Clerk has successfully completed the Level 3 Certificate in Local Council Administration (CiLCA) qualification and approve recommendation 3 within the report. \nPC27/012  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: To NOTE the items for notification to be included on a future agendas:\ni. Consideration of work experience placements\nii. Staff Handbook Review\niii. Mobile Phone Policy Review\niv. Lone Worker Policy Review\nv. Call-out Provision\nvi. Shared Parental Leave Policy Review\nvii. Adoption Leave Policy Review\nviii. Maternity Leave Policy Review\nix. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nx. No Smoking Policy Review \nPC27/013  Time and Date of Next Meeting\nTo note the next Personnel Committee meeting is scheduled for Wednesday 9 September 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Personnel Committee meeting scheduled for Wednesday 9 September 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 6:43pm. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-42/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260311T183000 DTEND;TZID=Europe/London:20260311T203000 DTSTAMP:20260804T133306Z CREATED:20250507T102738Z LAST-MODIFIED:20260804T133306Z UID:45792-1773253800-1773261000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - Wednesday 11 March 2026 at 6:30pm DESCRIPTION:AGENDA - Wednesday 11 March 2026 - Personnel Committee PUBLIC\n2026-03-11 Personnel Committee minutes\n\nAgenda and Minutes\nAttendance: Councillors Stephen Blogg\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Key\,  Doug Owles\, Richard Thompson (sub) \nIn Attendance:\nRachel Allbones                  Town Clerk \nVenue: Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \n\nPC26/067  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies for absence were received from Councillors S Bibb\, P Hooton\, K Woolley. \nPC26/068  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were made. \nPC26/069  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPC26/070  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from item PC26/073 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nPC26/071  Minutes of the Previous Meeting (Paper A – pages 3 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 11 February 2026. \nMinutes:\nRESOLVED: That the minutes of the Personnel Committee meeting held on Wednesday 11 February 2026 be approved as a true and accurate record and signed by the Chair. \nPC26/072  Equality and Diversity Policy Review (Paper B – pages 8 to 13)\nTo review and adopt updated Equality and Diversity Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Equality and Diversity Policy.\n \nPC26/073  Caretaker Recruitment (Paper C – pages 14 to 39)\nTo consider proposed recruitment pack for Caretaker positions.\n \nMinutes:\nRESOLVED: To\ni. Approve the recruitment pack\, including job description and person specification\, for immediate publication.\nii. Agree the application form.\niii. Agree the contract of employment.\niv. Endorse the proposed working hours arrangements to ensure full facility coverage.\nv. Delegate responsibility to the Operations Manager to manage the rota and working arrangements in line with Council requirements.\nvi. Agree members of the shortlisting and interview panel as follows:\nCouncillors Craig and Key\, with Councillor Blogg and Owles as reserve\, the Operations Manager and delegate the agreement of key dates to panel members.\nvii. Delegate the decision of appointing the two Caretakers to the interview panel\, executed by the Operations Manager. \nPC26/074  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. Data Protection Policy for HR-related Data – May 2026\nii. Staff Handbook Review\niii. Call-out Provision\niv. Shared Parental Leave Policy Review\nv. Adoption Leave Policy Review\nvi. Parental Bereavement Policy Review\nvii. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nviii. No Smoking Policy Review\nix. Mobile Phone Policy Review \nPC26/075  Time and Date of Next Meeting\nTo note the next Personnel Committee meeting is scheduled for Wednesday 13 May 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Personnel Committee meeting scheduled for Wednesday 13 May 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 6:51pm. \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-39/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260211T183000 DTEND;TZID=Europe/London:20260211T203000 DTSTAMP:20260804T131409Z CREATED:20260122T151446Z LAST-MODIFIED:20260804T131409Z UID:48076-1770834600-1770841800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - Wednesday 11 February 2026 at 6:30pm DESCRIPTION:AGENDA - Wednesday 11 February 2026 - Personnel Committee PUBLIC\n2026-02-11 Personnel Committee Minutes \n  \nAgenda and Minutes\n  \nPresent: Councillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Paul Hooton\, Paul Key\, Doug Owles\, Kenneth Woolley\, Richard Thompson (sub) \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPC26/052  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies for absence were received from Councillors S Blogg\, D Dannatt. \nPC26/053  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were made. \nPC26/054  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPC26/055  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PC26/063 and PC26/064 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nPC26/056  Minutes of the Previous Meeting (Paper A pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 14 January 2026. \nMinutes:\nWednesday 14 January 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillor Thompson abstained from voting on the above resolution. \nRESOLVED: Under Standing Order 10.1f the order of business was changed to take item PC26/064 next. \nPC26/064  Personnel Matter (Paper I pages 66 to 68)\nTo consider personal matter within the paper.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To approve request as per page 14.\nNote: Councillor Key voted against the above resolution.\nNote: Councillor Woolley left the meeting at 6:53pm. \nPC26/057  Sickness Absence Policy Review (Paper B pages 8 to 16)\nTo review and adopt updated Sickness Absence Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Sickness Absence Policy with the inclusion of “or voluntary” in point 4 below.\nDuring periods of sickness absence\, employees must not undertake paid or voluntary work for another employer or for any business established by the employee without prior written permission.\nNote: Councillor Key voted against the above resolution. \nPC26/058  Whistleblowing and Confidential Reporting Policy Review (Paper C pages 17 to 25)\nTo review and adopt updated Whistleblowing and Confidential Reporting Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Whistleblowing and Confidential Reporting Policy. \nPC26/059  Expenses Policy Review (Paper D pages 26 to 31)\nTo review and adopt updated Expenses Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Expenses Policy. \nPC26/060  Dignity at Work Policy Review (Paper E pages 32 to 44)\nTo review and adopt updated Dignity at Work Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Dignity at Work Policy. \nPC26/061  Pension Discretions Policy Review (Paper F pages 45 to 54)\nTo review and adopt updated Pension Discretions Policy. \nMinutes:\nRESOLVED: To adopt the reviewed Pension Discretions Policy. \nPC26/062  Acting up / Additional Duties Policy (Paper G pages 55 to 57)\nTo consider and determine whether the Acting Up / Additional Duties policy should be removed from the Council’s policy portfolio. \nMinutes:\nRESOLVED: To remove from the Council’s policy portfolio the Acting Up / Additional Duties Policy. \nPC26/063  Caretaker Provision (Paper H pages 58 to 65)\nTo consider the future provision of caretaking services.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED:\ni. To appoint two permanent Caretakers on individual contracts\, with combined hours of up to 40 per week.\nii. To prepare working hours arrangements\, allowing for potential seasonal variations.\niii. To prepare a recruitment pack\, including a job description and person specification\, for approval at the next meeting.\niv. That the unbudgeted salary cost be earmarked at Year End.\nv. To investigate options for tracking work mobile phones to assist with lone working arrangements.\nvi. To continue with regular users acting as key holders. Options for upgrading the locking system to be referred to the Property and Services Committee. \nPC26/064  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes\nRESOLVED: To NOTE the items for notification to be included on a future agendas:\ni. Equality and Diversity Policy – March 2026\nii. Data Protection Policy for HR-related Data – April 2026\niii. Call-out Provision\niv. Shared Parental Leave Policy Review\nv. Adoption Leave Policy Review\nvi. Parental Bereavement Policy Review\nvii. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nviii. No Smoking Policy Review\nix. Mobile Phone Policy Review \nPC26/065  Time and Date of Next Meeting\nTo note the next Personnel Committee meeting is scheduled for Wednesday 11 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Personnel Committee meeting scheduled for Wednesday 11 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:50pm. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-41/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20260114T183000 DTEND;TZID=Europe/London:20260114T203000 DTSTAMP:20260804T130208Z CREATED:20250507T102654Z LAST-MODIFIED:20260804T130208Z UID:45790-1768415400-1768422600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee - Wednesday 14 January 2026 at 6:30pm DESCRIPTION:AGENDA - Wednesday 14 January 2026 - Personnel Committee PUBLIC\n2026-01-14 Personnel Committee Minutes \nAgenda and Minutes\n  \nPresent: Councillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\, Doug Owles\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPC26/038  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nNo apologies were received. \nPC26/039  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were made. \nPC26/040  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPC26/041  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: to exclude the public and press from items PC26/047\, PC26/048 and PC26/049 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nPC26/042  Minutes of the Previous Meeting (Paper A pages 4 to 6)\nTo receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 12 November 2025. \nMinutes:\nRESOLVED: that the minutes of the Personnel Committee meeting held on Wednesday 8 October 2025 be approved as a as a true and accurate record and signed by the Chair.\nNote: Councillor Craig abstained from voting on the above resolution. \nPC26/043  Lincolnshire Pension Fund (Paper B pages 7 to 25)\nTo note the draft Lincolnshire Pension Fund 2025 valuation results and proposed contribution rates from 1 April 2026 and consider formally approving the contribution rates (primary and secondary\, where appropriate) for the next three years. \nMinutes:\nRESOLVED: To note the draft Lincolnshire Pension Fund 2025 valuation results and proposed contribution rates from 1 April 2026 and approve the contribution rate of 19.2% for the next three years. \nPC26/044  HR Audit December 2025 (Paper C pages 26 to 40)\nTo consider HR compliance report from the Council’s HR adviser\, any necessary actions\, and note certification gained. \nMinutes:\nRESOLVED: To note the HR compliance report from the Council’s HR adviser\, and certification gained. \nPC26/045  Neonatal Care Leave Policy (Paper D pages 41 to 46)\nTo consider recommending the adoption of the Neonatal Care Leave Policy.to Full Council. \nMinutes:\nRESOLVED: To RECOMMEND to FULL COUNCIL to adopt a Neonatal Care Leave Policy. \nPC26/046  Marshalls Cleaning Provision (Paper E pages 47 to 49)\nTo consider future cleaning provision at Marshalls Sports Ground. \nMinutes:\nRESOLVED: To extend current arrangement with Office Maid until 31 March 2027\, then reevaluate. \nPC26/047  Caretaker Provision (Paper F pages 50 to 58)\nTo consider the future provision of caretaking services.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: That consideration of Caretaker Provision be deferred until the next meeting\, pending receipt of a report addressing the following:\ni. Opportunities for generating additional income\nii. Lost revenue arising from declined bookings\niii. Whether the Office Maid could undertake spot checks between bookings and potentially open the building for one-off bookings\niv. The feasibility of a job-share arrangement\, up to a total of 40 hours\nv. The feasibility of employing two Caretakers\, with a combined total of up to 40 hours\nvi. For items (iv) and (v)\, a quantification of hours required \nPC26/048  Staff Sickness\, Absence and Leave (Paper G pages 59 to 61)\nTo receive the sickness absence and holiday report and consider any necessary action.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To note the sickness absence and holiday report. \nPC26/049  Annual Staff Appraisals (Paper H pages 62 to 64)\nTo consider the outcomes of the recent annual staff appraisals.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To note the outcomes of the recent annual staff appraisals. \nPC26/050  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. Call-out Provision\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/051  Time and Date of Next Meeting\nTo note the next Personnel Committee meeting is scheduled for Wednesday 11 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Personnel Committee meeting scheduled for Wednesday 11 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:21pm. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-38/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251112T183000 DTEND;TZID=Europe/London:20251112T203000 DTSTAMP:20260123T090534Z CREATED:20250507T102552Z LAST-MODIFIED:20260123T090534Z UID:45788-1762972200-1762979400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [167.49 KB] \nAGENDA - Wednesday 12 November 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 12 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/027  Apologies for Absence\nTo note apologies for absence. \nPC26/028  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/029  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/030  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nPC26/031  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 8 October 2025 (pages 3 to 6) \nPC26/032  Volunteer Policy Review\nTo review and adopt updated Volunteer Policy.\nPaper B Current Policy (pages 7 to 10)\, Reviewed Policy (pages 11 to 14) \nPC26/033  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\n\nPaper C (pages 15 to 17) \nPC26/034  Probation Review\nTo consider report following completion of probationary period.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 18 to 20) \nPC26/035  Staffing Issue\nTo receive verbal update on staffing issue and consider necessary actions.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/036  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Call-out Provision\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/037  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 14 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 06 November 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-37/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20251008T183000 DTEND;TZID=Europe/London:20251008T203000 DTSTAMP:20251125T151449Z CREATED:20251003T085049Z LAST-MODIFIED:20251125T151449Z UID:47086-1759948200-1759955400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.15 KB] \nAGENDA - 8 October 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 8 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/012  Apologies for Absence\nTo note apologies for absence. \nPC26/013  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/014  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/015  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC26/016  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 16 July 2025 (pages 4 to 6) \nPC26/017  National Salary Award\nTo note 2025-26 National Salary Award.\nPaper B (pages 7 to 12) \nPC26/018  NJC Extra Statutory Days\nTo consider the allocation of the two NJC extra statutory days over the Christmas period.\nPaper C (pages 13 to 14) \nPC26/019  2026 / 2027 Budget\nTo consider budget requirements for 2026/27 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\n\nPaper D (pages 15 to 17) \nPC26/020  Recruitment Update\nTo receive update regarding recruitment of a Grounds Maintenance Operative.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 18 to 19) \nPC26/021  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper F (pages 20 to 22) \nPC26/022  Motion from Councillor Paul Key\nThe Communities Officer post has been running for nearly 11 Months now\, so I am trying to ascertain tangible evidence of progress made.\nIn the spirit of Public Transparency could I have the answers to the following:\nMotion\nCould you please answer me the following Questions please. \n\nHow many projects for grant bids are at present being undertaken.\nHave any bids for grants been turned down.\nWhat is the reason for any not being completed at present.\nHow many have been completed if any.\nWhat is the approximate cost of all the current grant bids.\nWhat is the Communities Officer biggest fear going forward.\n\nI So Move\, Councillor Paul Key Leader of Gainsborough Town Council\nSeconded by Councillor Richard Craig \nPC26/023  Call-out Provision\nTo consider operational need for a dedicated call-out provision.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper G (pages 23 to 24) \nPC26/024  Staffing Issue\nTo receive and note report on staffing issue.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper H (pages 25 to 33) \nPC26/025  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Volunteer Policy Review\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/026  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 12 November 2025 at 6:30pm. \n  \nCouncillor Richard Craig\nChair of Personnel Committee\nRichmond House\nGainsborough \nFriday\, 03 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250716T183000 DTEND;TZID=Europe/London:20250716T203000 DTSTAMP:20251009T142410Z CREATED:20250507T102123Z LAST-MODIFIED:20251009T142410Z UID:45783-1752690600-1752697800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [197.41 KB] \nAGENDA - Wednesday 16 July 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\,  Doug Owles\, James Plastow\, Kenneth Woolley\, Stephen Blogg (sub)\, Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 16 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC26/001  Apologies for Absence\nTo note apologies for absence. \nPC26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPC26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 9 April 2025 (pages 3 to 5) \nPC26/007  Staff Handbook\nTo consider amendment of 5.15 of the Staff Handbook regarding remuneration of weekend cemetery work.\nPaper B (pages 6 to 8) \nPC26/008  Recruitment Update\nTo receive verbal update from the Recruitment Panel regarding recruitment of a Grounds Maintenance Operative.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/009  Staffing Issue\nTo receive verbal update from the Leader and response from WLDC Monitoring Officer.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC26/010  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy\nviii. Electronic Information and Communication Systems Policy \n PC26/011  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 10 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 11 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250409T183000 DTEND;TZID=Europe/London:20250409T203000 DTSTAMP:20250801T135229Z CREATED:20240508T075446Z LAST-MODIFIED:20250801T135229Z UID:33397-1744223400-1744230600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [135.12 KB] \nAGENDA - Wednesday 9 April 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\,  Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Caz Davies (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Personnel Committee of the Council to be held on Wednesday 9 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nAGENDA\nPC25/104  Apologies for Absence\nTo note apologies for absence. \nPC25/105  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/106  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/107  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/108  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 12 March 2025 (pages 3 to 5)  \nPC25/109  Probation Review\nTo note probation review.\nPaper B (pages 6 to 8)\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/110  Staffing\nTo consider increase in summer hours to post.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 9 to 14) \nPC25/111  Staffing Issue\nTo receive update from the Leader following further advice sought.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/112  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy\nviii. Electronic Information and Communication Systems Policy \nPC25/113  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 14 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 04 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-35/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250312T190000 DTEND;TZID=Europe/London:20250312T203000 DTSTAMP:20250410T122322Z CREATED:20240508T075417Z LAST-MODIFIED:20250410T122322Z UID:33396-1741806000-1741811400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [135.59 KB] \nAGENDA - Wednesday 12 March 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Caz Davies (sub) \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 12 March 2025 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/093  Apologies for Absence\nTo note apologies for absence. \nPC25/094  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/095  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/096  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/097  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 19 February 2025 (pages 3 to 6) \nPC25/098  Carers Leave Policy\nTo consider recommending to Full Council to adopt the Carers Leave Policy.\nPaper B (pages 7 to 11) \nPC25/099  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 12 to 14) \nPC25/100  Staffing Issue\nTo consider staffing issue.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 15 to 22) \nPC25/101  Staffing Issue\nTo consider staffing issue.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 23 to 32) \nPC25/102  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Electronic Information and Communication Systems Policy \nPC25/103  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 9 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 07 March 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250219T183000 DTEND;TZID=Europe/London:20250219T203000 DTSTAMP:20250331T083720Z CREATED:20240508T075344Z LAST-MODIFIED:20250331T083720Z UID:33395-1739989800-1739997000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [137.75 KB] \nAGENDA - Wednesday 19 February 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 19 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/078  Apologies for Absence\nTo note apologies for absence. \nPC25/079  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/080  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/081  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/082  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 8 January 2025 (pages 4 to 6) \nPC25/083  Wellbeing Policy Review\nTo review and adopt updated Wellbeing Policy.\nPaper B (pages 7 to 15) \nPC25/084  Sexual Harassment Policy\nTo consider recommending to Full Council to adopt the Sexual and General Harassment Policy and Procedure.\nPaper C (pages 16 to 21) \nPC25/085  Staff Handbook Review\nTo review and adopt updated Staff Handbook.\nPaper D (pages 22 to 57) \nPC25/086  Training and Development Policy Review\nTo review and adopt updated Training and Development Policy.\nPaper E (pages 58 to 63) \nPC25/087  Employee Code of Conduct Review\nTo review and adopt Employee Code of Conduct.\nPaper F (pages 64 to 70) \nPC25/088  HR Audit 2025\nTo consider HR compliance report from the Council’s HR adviser and any necessary action resulting from it and note the certification gained.\nPaper G (pages 71 to 91) \nPC25/089  Health Surveillance Assessments\nTo note recent health surveillance assessments review recommendations.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper H (pages 92 to 94) \nPC25/090  Staffing Issues\nTo consider any staffing issues.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/091  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Electronic Information and Communication Systems Policy \nPC25/092  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 12 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 14 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250108T183000 DTEND;TZID=Europe/London:20250108T203000 DTSTAMP:20250226T091304Z CREATED:20240508T075318Z LAST-MODIFIED:20250226T091304Z UID:33394-1736361000-1736368200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [137.89 KB] \nAGENDA - Wednesday 8 January 2025 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 8 January 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/067  Apologies for Absence\nTo note apologies for absence. \nPC25/068  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/069  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/070  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/071  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 13 November 2024 (pages 3 to 5) \nPC25/072  Wellbeing Policy Review\nTo review and adopt Wellbeing Policy and Action Plan.\nPaper B (pages 6 to 14) \nPC25/073  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 15 to 17) \nPC25/074  Recruitment and Probation Reviews\nTo note outcome of internal Grounds Maintenance Team Leader recruitment and consider probation reviews.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper D (pages 18 to 23) \nPC25/075  Appraisals\nTo note the staff appraisal reports and consider outcomes.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper E (pages 24 to 25) \nPC25/076  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Employee Code of Conduct Review\nviii. Staff Training Policy Review\nix. Electronic Information and Communication Systems Policy \nPC25/077  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 12 February 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 03 January 2025 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241113T183000 DTEND;TZID=Europe/London:20241113T203000 DTSTAMP:20250117T093650Z CREATED:20240508T075140Z LAST-MODIFIED:20250117T093650Z UID:33392-1731522600-1731529800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [137.04 KB] \n2024-11-13 Personnel Committee Papers PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor paul Hooton\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 13 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/054  Apologies for Absence\nTo note apologies for absence. \nPC25/055  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/056  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/057  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/058  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 9 October 2024 (pages 3 to 6) \nPC25/059  National Salary Award\nTo note 2024-25 National Salary Award.\nPaper B (pages 7 to 11) \nPC25/060  Health and Safety Policy Review\nTo review and adopt Health and Safety Policy.\nPaper C (pages 12 to 47) \nPC25/061  Staff Appraisal Policy Review\nTo review and adopt Staff Appraisal Policy.\nPaper D (pages 48 to 60) \nPC25/062  Staff Training\nTo consider signing up to a 36month access to IHASCO e-learning courses.\nPaper E (pages 61 to 69) \nPC25/063  2025 / 2026 Budget\nTo consider draft budget requirements for 2025/26 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\n\nPaper F (pages 70 to 72) \nPC25/064  Staffing Issue\nTo receive update on staff issue and agree next steps.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper G (pages 73 to 75) \nPC25/065  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Shared Parental Leave Policy Review\nii. Adoption Leave Policy Review\niii. Parental Bereavement Policy Review\niv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nv. Volunteer Policy Review\nvi. No Smoking Policy Review\nvii. Employee Code of Conduct Review\nviii. Staff Training Policy Review\nix. Electronic Information and Communication Systems Policy \nPC25/066  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 11 December 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 08 November 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241009T183000 DTEND;TZID=Europe/London:20241009T203000 DTSTAMP:20250117T093634Z CREATED:20241003T140520Z LAST-MODIFIED:20250117T093634Z UID:42578-1728498600-1728505800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [143.40 KB] \nAGENDA - Wednesday 9 October 2024 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 9 October 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/041  Apologies for Absence\nTo note apologies for absence. \nPC25/042  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/043  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/044  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/045  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 11 September 2024 (pages 4 to 7) \nPC25/046  NJC Extra Statutory Days\nTo consider the allocation of the two NJC extra statutory days over the Christmas period.\nPaper B (pages 8 to 9) \nPC25/047  Flexible Working Policy\nTo review and adopt Flexible Working Policy following changes to the Employment Relations (Flexible Working) Act 2023 and Flexible Working (Amendment) Regulations 2023.\nPaper C (pages 10 to 16) \nPC25/048  Paternity Leave and Pay Policy\nTo review and adopt the NALC Model Paternity Leave and Pay Policy.\nPaper D (pages 17 to 22) current policy\nPaper E (pages 23 to 28) NALC model policy \nPC25/049  Operations Manager Recruitment Update\nTo update Members on the Operations Manager recruitment.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper F (pages 29 to 30) \nPC25/050  HR Advisor Contract\nTo consider quotations received for HR advice provision and appoint a provider for 3 years.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper G (pages 31 to 33) \nPC25/051  2025 / 2026 Budget\nTo consider budget requirements for 2025/26 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\ni. Employee Costs\nTo consider the reallocation of the Payroll Services (2070/3)\, HR Provider (2070/6)\, Occupational Health (2070/7) and Recruitment (2070/8) budgets to the Personnel Committee from Finance and Strategy Committee. \nPC25/052  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Health and Safety Policy Review\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. Volunteer Policy Review\nvii. No Smoking Policy Review\nviii. Employee Code of Conduct Review\nix. Staff Training Policy Review\nx. Staff Appraisal Policy Review\nxi. Electronic Information and Communication Systems Policy\nxii. HR Management Software \nPC25/053  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 13 November 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 04 October 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-27/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240911T183000 DTEND;TZID=Europe/London:20240911T203000 DTSTAMP:20241024T094532Z CREATED:20240508T075106Z LAST-MODIFIED:20241024T094532Z UID:33391-1726079400-1726086600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [140.00 KB] \nAGENDA - Wednesday 11 September 2024 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Nicholas Coxon\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 11 September 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/029  Apologies for Absence\nTo note apologies for absence. \nPC25/030  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/031  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/032  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/033  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Friday 9 August 2024 (pages 3 to 5) \nPC25/034  Staff Structure Review Job Description\nTo consider and approve the job description and salary for the Communities Officer as part of the staff structure review.\nPaper B (pages 6 to 12) \nPC25/035  Flexible Working\nTo review Flexible Working arrangement with the Operations Manager.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 13 to 14) \nPC25/036  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 15 to 17) \nPC25/037  Operations Manager Recruitment Update\nTo receive verbal update.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/038  Staffing Issue\nTo receive verbal update.\nExclusion of Public and Press recommended due to personal nature of discussion. \nPC25/039  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. 2025/26 Budget\nii. Health and Safety Policy Review\niii. Paternity Leave Policy Review – Awaiting NALC update in June\niv. Flexible Working Policy – Awaiting NALC update in June\nv. Shared Parental Leave Policy Review\nvi. Adoption Leave Policy Review\nvii. Parental Bereavement Policy Review\nviii. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nix. Volunteer Policy Review\nx. No Smoking Policy Review\nxi. Employee Code of Conduct Review\nxii. Staff Training Policy Review\nxiii. Staff Appraisal Policy Review\nxiv. Electronic Information and Communication Systems Policy\nxv. HR Management Software \nPC25/040  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 9 October 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 06 September 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-29/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240809T100000 DTEND;TZID=Europe/London:20240809T110000 DTSTAMP:20240923T120145Z CREATED:20240805T125758Z LAST-MODIFIED:20240923T120145Z UID:39651-1723197600-1723201200@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [132.69 KB] \nAGENDA-Friday-9-August-2024-Personnel-Committee-PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that an extraordinary meeting of the Personnel Committee which will be held on Friday 9 August 2024 commencing at 10:00am in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/021  Apologies for Absence\nTo note apologies for absence. \nPC25/022  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/023  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/024  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/025  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 17 July 2024 (pages 3 to 5) \nPC25/026  Staffing Issue\nTo consider request from staff member.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper B (pages 6 to 8) \nPC25/027  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Health and Safety Policy Review – October\nii. Paternity Leave Policy Review – Awaiting NALC update in June\niii. Flexible Working Policy – Awaiting NALC update in June\niv. Shared Parental Leave Policy Review\nv. Adoption Leave Policy Review\nvi. Parental Bereavement Policy Review\nvii. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nviii. Volunteer Policy Review\nix. No Smoking Policy Review\nx. Employee Code of Conduct Review\nxi. Staff Training Policy Review\nxii. Staff Appraisal Policy Review\nxiii. Electronic Information and Communication Systems Policy\nxiv. HR Management Software \nPC25/028  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 11 September 2024 at 6:30pm. \n  \nCouncillor Richard Craig\nChair\nRichmond House\nGainsborough \nMonday\, 05 August 2024 URL:https://gainsborough-tc.gov.uk/meeting/39651/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240717T183000 DTEND;TZID=Europe/London:20240717T203000 DTSTAMP:20240828T112208Z CREATED:20240508T075028Z LAST-MODIFIED:20240828T112208Z UID:33390-1721241000-1721248200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [108.38 KB] \nAGENDA - Wednesday 17 July 2024 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 17 July 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/011  Apologies for Absence\nTo note apologies for absence. \nPC25/012  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/013  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/014  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/015  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 15 May 2024 (pages 3 to 6) \nPC25/016  Operations Manager\ni. To consider recruitment and associated recruitment pack following the resignation of the current Operations Manager.\nPaper B (pages 7 to 29) \nii. To appoint shortlisting and interview panel and agree the recruitment timeline for the post of Operations Manager.\nPaper C (pages 30 to 31) \nPC25/017  Wellbeing Policy\nTo review and adopt the Wellbeing Policy.\nPaper D (pages 32 to 37) \nPC25/018  Lone Working Policy\nTo review and adopt the Lone Working Policy.\nPaper E (pages 38 to 44) \nPC25/019  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Health and Safety Policy Review – October\nii. Paternity Leave Policy Review – Awaiting NALC update in June\niii. Flexible Working Policy – Awaiting NALC update in June\niv. Shared Parental Leave Policy Review\nv. Adoption Leave Policy Review\nvi. Parental Bereavement Policy Review\nvii. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nviii. Volunteer Policy Review\nix. No Smoking Policy Review\nx. Employee Code of Conduct Review\nxi. Staff Training Policy Review\nxii. Staff Appraisal Policy Review\nxiii. Electronic Information and Communication Systems Policy\nxiv. HR Management Software \nPC25/020  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 11 September 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 12 July 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240515T183000 DTEND;TZID=Europe/London:20240515T203000 DTSTAMP:20240730T074805Z CREATED:20240508T074934Z LAST-MODIFIED:20240730T074805Z UID:33289-1715797800-1715805000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [111.38 KB] \nAGENDA - Wednesday 15 May 2024 - Personnel Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 15 May 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC25/001  Apologies for Absence\nTo note apologies for absence. \nPC25/002  Vice Chair\nTo appoint Vice Chair for this committee. \nPC25/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC25/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC25/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC25/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 17 April 2024 (pages 3 to 7)  \nPC25/007  Staff Structure Review Job Descriptions\nTo consider and approve the job descriptions and salaries as part of the staff structure review.\n1) Operations Manager and Deputy Clerk\nPaper B (pages 8 to 11)\n2) Assistant Clerk\nPaper C (pages 12 to 15) \nPC25/008  Maternity Leave Policy Review\nTo review and adopt the Maternity Leave Policy.\nPaper D (pages 16 to 23)\nThe NALC Model Policy is attached for reference.\nPaper E (pages 24 to 32) \nPC25/009  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nHealth and Safety Policy Review – July\nPaternity Leave Policy Review – Awaiting NALC update in June\nFlexible Working Policy – Awaiting NALC update in June\nShared Parental Leave Policy Review\nAdoption Leave Policy Review\nParental Bereavement Policy Review\nChild and Vulnerable Adult Welfare and Safeguarding Policy Review\nVolunteer Policy Review\nLone Worker Policy Review\nNo Smoking Policy Review\nEmployee Code of Conduct Review\nStaff Training Policy Review\nStaff Appraisal Policy Review\nWellbeing Policy Review\n Electronic Information and Communication Systems Policy\nHR Management Software\n\n\nPC25/010  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 12 June 2024 at 6:30pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nFriday\, 10 May 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240417T190000 DTEND;TZID=Europe/London:20240417T210000 DTSTAMP:20240530T140047Z CREATED:20230706T081757Z LAST-MODIFIED:20240530T140047Z UID:29911-1713380400-1713387600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [233.05 KB] \nAGENDA - Wednesday 17 April 2024 - Personnel Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sean Brennan\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Caz Davies\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 17 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC24/112  Apologies for Absence\nTo note apologies for absence. \nPC24/113  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC24/114  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC24/115  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC24/116  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 13 March 2024 (pages 4 to 7) \nPC24/117  Flexible Working Policy\nTo note changed to the rules on flexible working and note NALC have advised us that all HR template policies are currently under review and due to be updated in June.\nPaper B (pages 8 to 9) \nPC24/118  Data Protection Policy for HR-related Data\nTo review and adopt the Data Protection Policy for HR-related Data.\nPaper C (pages 10 to 19) \nPC24/119  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 20 to 22) \nPC24/120  Flexible Working\nTo receive verbal update from the Leader following a meeting and consider flexible working request.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 23 to 30) \nPC24/121  Town Clerk Contract of Employment\nTo approve the Contract of Employment for the Town Clerk and Responsible Finance Officer.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper F (pages 31 to 46) \nPC24/122  Staff Structure Review\nTo consider potential changes to the staffing structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper G (pages 47 to 52) \nPC24/123  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nHealth and Safety Policy Review\nMaternity Leave Policy Review\nPaternity Leave Policy Review\nShared Parental Leave Policy Review\nAdoption Leave Policy Review\nParental Bereavement Policy Review\nChild and Vulnerable Adult Welfare and Safeguarding Policy Review\nVolunteer Policy Review\nLone Worker Policy Review\nNo Smoking Policy Review\nEmployee Code of Conduct Review\nStaff Training Policy Review\nStaff Appraisal Policy Review\nWellbeing Policy Review\n Electronic Information and Communication Systems Policy\nHR Management Software\n\n\nPC24/124  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 15 May 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 11 April 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-25/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240313T190000 DTEND;TZID=Europe/London:20240313T210000 DTSTAMP:20240425T112325Z CREATED:20230706T081709Z LAST-MODIFIED:20240425T112325Z UID:29910-1710356400-1710363600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [113.74 KB] \n2024-03-13 Public Papers as sent PE\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sean Brennan\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 13 March 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC24/099  Apologies for Absence\nTo note apologies for absence. \nPC24/100  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC24/101  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC24/102  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC24/103  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 14 February 2024 (pages 4 to 7) \nPC24/104  Equality and Diversity Policy\nTo review and adopt the NALC model Equality and Diversity Policy.\nPaper B (pages 8 to 19) \nPC24/105  HR Audit 2024\nTo consider an HR compliance report from the Council’s HR consultant and any necessary action resulting from it and note the certification gained.\nPaper C (pages 20 to 44) \nPC24/106  Flexible Working\nTo consider flexible working request.\nPaper D (pages 45 to 52) \nPC24/107  Staff Structure Review\nTo consider potential changes to the staffing structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 53 to 58) \nPC24/108  Interim Town Clerk trial\nTo consider trial of the Interim Town Clerk and make recommendation to Full Council following a report from the Leader of the Council.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper F (pages 59 to 60) \nPC24/109  Appraisals\nTo note the staff appraisal reports.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPapers G & H (pages 61 to 64) \nPC24/110  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nSickness Absence Policy\nHealth and Safety Policy Review\nMaternity Leave Policy Review\nPaternity Leave Policy Review\nShared Parental Leave Policy Review\nAdoption Leave Policy Review\nParental Bereavement Policy Review\nChild and Vulnerable Adult Welfare and Safeguarding Policy Review\nVolunteer Policy Review\nLone Worker Policy Review\nNo Smoking Policy Review\nEmployee Code of Conduct Review\nStaff Training Policy Review\nStaff Appraisal Policy Review\nWellbeing Policy Review\n Electronic Information and Communication Systems Policy\nHR Management Software\n\n\nPC24/111  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 10 April 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nFriday\, 08 March 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-24/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240214T190000 DTEND;TZID=Europe/London:20240214T210000 DTSTAMP:20240319T135210Z CREATED:20230706T081602Z LAST-MODIFIED:20240319T135210Z UID:29909-1707937200-1707944400@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [112.38 KB] \n2024-02-14 Public Papers as sent PE\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sean Brennan\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 14 February 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC24/086  Apologies for Absence\nTo note apologies for absence. \nPC24/087  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC24/088  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC24/089  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC24/090  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 17 January 2024 (pages 4 to 6) \nPC24/091  Whistle Blowing and Confidential Reporting Policy\nTo review and adopt the Whistle Blowing and Confidential Reporting Policy.\nPaper B (pages 7 to 13)\nCurrent policies at page 69 https://gainsborough-tc.gov.uk/wp-content/uploads/2020/12/Staff_Handbook.pdf and https://gainsborough-tc.gov.uk/wp-content/uploads/2020/12/Confidential-Reporting-Policy-200108.pdf \nPC24/092  Equality and Diversity Policy\nTo review and adopt the Equality and Diversity Policy.\nPaper C (pages 14 to 20)\nCurrent policy at page 33 https://gainsborough-tc.gov.uk/wp-content/uploads/2020/12/Staff_Handbook.pdf \nPC24/093  Dignity at Work Policy\nTo review and adopt the Equality and Diversity Policy.\nPaper D (pages 21 to 33)\nThe Dignity at Work Policy will replace the ‘Bullying and Harassment’ Policy at page 41 https://gainsborough-tc.gov.uk/wp-content/uploads/2020/12/Staff_Handbook.pdf \nPC24/094  Staff Management Matter\nTo consider an update on a staff performance management matter.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 34 to 53) \nPC24/095  Staff Structure Review\nTo consider potential changes to the staffing structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper F (pages 54 to 59) \nPC24/096  Interim Town Clerk trial\nTo consider trial of the Interim Town Clerk and make recommendation to Full Council.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper G (pages 60 to 61)\n \nPC24/097  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nSickness Absence Policy\nHealth and Safety Policy Review\nMaternity Leave Policy Review\nPaternity Leave Policy Review\nShared Parental Leave Policy Review\nAdoption Leave Policy Review\nParental Bereavement Policy Review\nStaff Policy reviews\n Electronic Information and Communication Systems Policy\nHR Management Software\n\n\nPC24/098  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 13 March 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 08 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-23/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240117T190000 DTEND;TZID=Europe/London:20240117T210000 DTSTAMP:20240222T161119Z CREATED:20230706T081459Z LAST-MODIFIED:20240222T161119Z UID:29908-1705518000-1705525200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.69 KB] \n2024-01-17 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sean Brennan\, Councillor Caz Davies\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 17 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC24/075  Apologies for Absence\nTo note apologies for absence. \nPC24/076  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC24/077  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC24/078  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC24/079  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 8 November 2023 (pages 3 to 6) \nPC24/080  Staff Sickness\, Absence and Leave\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper B (pages 7 to 9) \nPC24/081  Personal Injury Claim\nTo receive update regarding personal injury claim.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper C (pages 10 to 13) \nPC24/082  Staff Structure Review\nTo consider potential changes to the staffing structure.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper D (pages 14 to 18) \nPC24/083  Interim Town Clerk trial\nTo consider trial of the Interim Town Clerk and make recommendation to Full Council.\nExclusion of Public and Press recommended due to personal nature of discussion.\nPaper E (pages 19 to 20)\n \nPC24/084  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nSickness Absence Policy\nStaff Policy reviews\n Electronic Information and Communication Systems Policy\nWhistle Blowing and Confidential Reporting Policy\nHR Management Software\n\n\nPC24/085  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 14 February 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nTuesday\, 09 January 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-22/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231108T190000 DTEND;TZID=Europe/London:20231108T210000 DTSTAMP:20240119T145542Z CREATED:20230706T081254Z LAST-MODIFIED:20240119T145542Z UID:29906-1699470000-1699477200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [112.40 KB] \n2023-11-08 Public Papers as sent PE\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nCommittee members:\nCouncillor Sean Brennan\, Councillor Richard Craig\, Councillor Dennis Dannatt\, Councillor Tim Davies\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Stuart Morley\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 8 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nPC24/064  Apologies for Absence\nTo note apologies for absence. \nPC24/065  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nPC24/066  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nPC24/067  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPC24/068  Minutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 11 October 2023 (pages 3 to 5) \nPC24/069 Agency Staff\nTo consider engaging a recruitment agency to supply temporary Grounds Maintenance support staff.\nPaper B (pages 6 to 9) \nPC24/070  National Salary Award\nTo note 2023-24 National Salary Award.\nPaper C (pages 10 to 11) \nPC24/071  Staff Structure Review\nTo consider potential changes to the staffing structure.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper D (pages 12 to 16) \nPC24/072  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nEmployee Costs\nExclusion of Public and Press recommended due to personal nature of discussion\n\nPaper E (pages 17 to 20) \nPC24/073  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nStaff sickness\, absence and leave\nPersonal Injury Claim outcome\nSickness Absence Policy\nStaff Policy reviews\n Electronic Information and Communication Systems Policy\nWhistle Blowing and Confidential Reporting Policy\nHR Management Software\n\nPC24/074  Time and Date of Next Meeting\nTo note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 13 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nFriday\, 03 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231011T190000 DTEND;TZID=Europe/London:20231011T210000 DTSTAMP:20231114T141824Z CREATED:20230706T081145Z LAST-MODIFIED:20231114T141824Z UID:29905-1697050800-1697058000@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [111.40 KB] \n2023-10-11 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 11 October 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr S Brennan\, Cllr R Craig (C) – ex officio\, Cllr D Dannatt\, Cllr T Davies  – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda No\nAgenda Item\n\n\n\n\nProcedural items\n\n\nPC24/052\nApologies for Absence\nTo note apologies for absence.\n\n\nPC24/053\nDeclarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\n\n\nPC24/054\nDispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\n\n\nPC24/055\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\n\n\nPC24/056\nMinutes of the Previous Meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.\nPaper A – Personnel Committee\, Wednesday 13 September 2023\n\n\nPC24/057\nNJC Extra Statutory Days\nTo consider the allocation of the two NJC extra statutory days over the Christmas period.\nPaper B\n\n\nPC24/058\nSickness Absence Policy\nTo consider and adopt a Sickness Absence Policy.\nPaper C\n\n\nPC24/059\nMatters Arising from last meeting\nTo consider matters arising from PC24/046\, PC24/047 and PC24/049\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper D\n\n\nPC24/060\nStaff Structure Review\nTo consider potential changes to the staffing structure.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper E\n\n\nPC24/061\n2024 / 2025 Budget\nTo consider first draft budget requirements for 2024/25.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\n·         Employee Costs\n\n\nPC24/062\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff Policy reviews\n·         Electronic Information and Communication Systems Policy\n·         Whistle Blowing and Confidential Reporting Policy\n·         HR Management Software\n\n\nPC24/063\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 8 November 2023 at 7.00pm. URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230913T190000 DTEND;TZID=Europe/London:20230913T210000 DTSTAMP:20231013T102756Z CREATED:20230706T081030Z LAST-MODIFIED:20231013T102756Z UID:29904-1694631600-1694638800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [197.62 KB] \n2023-09-13 Public Papers as sent PE\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 13 September 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr S Brennan\, Cllr R Craig (C) – ex officio\, Cllr D Dannatt\, Cllr T Davies  – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC24/039\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC24/040\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC24/041\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC24/042\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC24/043\nMinutes of the previous meeting\nTo receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true record of the meeting.\nPaper A – Personnel Committee Tuesday 8 August 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC24/044\nStaff sickness\, absence and leave report\nTo receive the sickness absence and holiday report and consider any potential action required.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper B\n \n\n\nPC24/045\nStaffing Report\nTo receive and note report on staffing HR.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper C\n \n\n\nPC24/046\nStaff Management Matter\nTo consider a verbal update on a staff performance management matter.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper D – Report from July 2023 meeting.\n \n\n\nPC24/047\nPersonal Injury Claim\nTo receive update regarding personal injury claim.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper E\n \n\n\nPC24/048\nStaff Structure\nTo consider report regarding staff structure.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper F deferred from PC24/023\n \n\n\nPC24/049\nTemporary Deputy Clerk – Staff structure consideration\nTo give consideration to FC24/075 resolution – 9) During the 6-month trial period\, the Personnel Committee will also consider recruiting for the role of temporary Deputy Clerk\, to support the Interim Town Clerk/RFO and Council.\nExclusion of Public and Press recommended due to personal nature of discussion\n \n\n\nPC24/050\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only·         Staff Policy reviews·         Sickness Absence Policy·         Electronic Information and Communication Systems Policy·         Whistle Blowing and Confidential Reporting Policy\nN/A\n\n\nPC24/051\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 11 October 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230808T183000 DTEND;TZID=Europe/London:20230808T203000 DTSTAMP:20230921T083521Z CREATED:20230802T141254Z LAST-MODIFIED:20230921T083521Z UID:30008-1691519400-1691526600@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [193.15 KB] \n2023-08-08 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an extraordinary meeting of Personnel Committee which will be held on Tuesday 8th August 2023 commencing at 6.30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr S Brennan\, Cllr R Craig (C) – ex officio\, Cllr Dannatt\, Cllr T Davies – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC24/029\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC24/030\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC24/031\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC24/032\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC24/033\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee Wednesday 12 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC24/034\nPersonal Injury Claim\nTo note report and consider any potential action required.\nExclusion of Public and Press recommended due to the confidential nature of the business.\nPaper B\n \n\n\nPC24/035\nExpenses Policy\nTo consider and adopt an Expenses Policy.\nPaper C\n \n\n\nPC24/036\nActing Up / Additional Duties Policy\nTo consider and adopt an Acting Up / Additional Duties Policy.\nPaper D\n \n\n\nPC24/037\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff sickness\, absence and leave report\n·         Staff Structure\n·         Staff Policy reviews\n·         Sickness Absence Policy\n·         Electronic Information and Communication Systems Policy\nN/A\n\n\nPC24/038\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 13 September 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee-4/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230712T190000 DTEND;TZID=Europe/London:20230712T210000 DTSTAMP:20230809T084835Z CREATED:20230518T064145Z LAST-MODIFIED:20230809T084835Z UID:29744-1689188400-1689195600@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [201.61 KB] \n2023-07-12 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 12 July 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr S Brennan\, Cllr R Craig (C) – ex officio\, Cllr D Dannatt\, Cllr T Davies  – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC24/014\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC24/015\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC24/016\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC24/017\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC24/018\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee Tuesday 13 June 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC24/019\nStaff Handbook\nTo consider and adopt a reviewed version of the Staff Handbook and resolve the following policies are now redundant: –\n45 – Internet Usage policy\n52 – Use of Work Vehicles by Staff Members\n46 – Flexitime policy\n50 – Capability policy\n32 – Grievance and discipline policy\n48 – Gate locking policy\nPaper B\n \n\n\nPC24/020\nFlexible Working Policy\nTo consider and adopt a Flexible Working Policy.\nPaper C\n \n\n\nPC24/021\nTimesheets\nTo consider report regarding missing timesheets from a former member of staff.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper D\n \n\n\nPC24/022\nParking Fine\nTo consider reimbursement of parking fine received when attending a meeting at WLDC.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper E\n \n\n\nPC24/023\nStaff Structure\nTo consider report regarding staff structure.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper F\n \n\n\nPC24/024\nStaff Management Matter\nTo consider a report on a staff performance management matter.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper G\n \n\n\nPC24/025\nCllr Dannatt Proposal\nTo consider proposal received from Cllr Dannatt.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper H\n \n\n\nPC24/026\nTown Clerk Recruitment\nTo consider all options available to the Council in the recruitment of a new Town Clerk.\nExclusion of Public and Press recommended due to personal nature of discussion and time sensitive commercial sensitivity.\nPaper I\n \n\n\nPC24/027\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff sickness\, absence and leave report\n·         Expenses Policy\n·         Staff Policy reviews\n·         Sickness Absence Policy\n·         Additional Duties Policy\n·         Electronic Information and Communication Systems Policy\nN/A\n\n\nPC24/028\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 13 September 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230613T180000 DTEND;TZID=Europe/London:20230613T190000 DTSTAMP:20230724T104707Z CREATED:20230518T064043Z LAST-MODIFIED:20230724T104707Z UID:29743-1686679200-1686682800@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [199.46 KB] \n2023-06- 13 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel  Committee which will be held on Tuesday 13 June 2023 commencing at 6.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \n\nTown Clerk \nCommittee members: Cllr R Craig (C) – ex officio\, Cllr Dannatt\, Cllr T Davies – ex officio\, Cllr R Doy\, Cllr P Key\, Cllr S Morley\, Cllr J Plastow\, Cllr K Woolley\, Vacancy \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC24/001\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC24/002\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nPC24/003\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC24/004\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC24/005\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC24/006\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 29 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC24/007\nCllr Key Motion regarding amendment to Structure and Functions\nTo consider a motion requesting the following amendment from Cllr Key.\n4.26 The Leader of the Council will:·      Be an ex-officio member of all Council committees\, Sub-committees\, and Working Groups;·      act as the immediate point of contact for the Town Clerk and approve requests for annual leave and lieu time.·      appraise and evaluate the performance of the Town Clerk\, along with the Chairman of the Personnel Committee\, and;·      regularly liaise with the Town Clerk and Chairman of the Town Council about routine matters.Paper B\n \n\n\nPC24/008\nProbation Review\nTo receive and note an update on the probation review for the Allotments Officer.\nExclusion of Public and Press recommended due to personal nature of report.\nPaper C\n \n\n\nPC24/009\nActing Up Rota\nTo approve addition of a further Grounds Maintenance Operative to the ‘Acting Up’ rota following successful completion of their probation and passing a simple interview to establish they understand the role and responsibilities and are suitable for the role.\nExclusion of Public and Press recommended due to personal nature of report.\n \n\n\nPC24/010\nPersonal Injury Claim\nTo note defence of a claim.\nExclusion of Public and Press recommended due to the confidential nature of the business.\nPaper D\n \n\n\nPC24/011\nTown Clerk Recruitment\nTo consider all options available to the Council in the recruitment of a new Town Clerk.\nExclusion of Public and Press recommended due to personal nature of discussion and time sensitive commercial sensitivity.\nPaper E\n \n\n\nPC24/112\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only·         Staff Handbook review·         Policy review\nN/A\n\n\nPC24/113\nTime and date of next meeting\nTo note the date and time of the next Personnel Committee meeting scheduled for Wednesday 12 July 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230503T150000 DTEND;TZID=Europe/London:20230503T170000 DTSTAMP:20230614T082341Z CREATED:20230427T114436Z LAST-MODIFIED:20230614T082341Z UID:29669-1683126000-1683133200@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [176.05 KB] \n2023-05-03 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend an extraordinary meeting of Personnel Committee which will be held on Wednesday 3rd May 2023 commencing at 3.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles – ex officio\, Cllr R Craig (C)\, Cllr Dannatt (VC)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC23/163\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/164\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/165\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/166\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/167\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 12 April 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/168\nTo receive response from the Deputy Clerk following the offer to take on the role of Interim Town Clerk for a period of six months with a break clause option at three months.\nVerbal Report by the Chairman\n \n\n\nPC23/169\nTo consider options available to the Council for the recruitment of a new Town Clerk.\n \n\n\nPC23/170\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff Handbook review\n·         Policy review\nN/A\n\n\nPC23/171\nTo agree the date and time of the next Personnel Committee meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29669/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230412T190000 DTEND;TZID=Europe/London:20230412T210000 DTSTAMP:20230505T081331Z CREATED:20221212T120836Z LAST-MODIFIED:20230505T081331Z UID:28632-1681326000-1681333200@gainsborough-tc.gov.uk SUMMARY:Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.84 KB] \n2023-04-12 Public Papers - PC \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 12th April 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nPC23/151\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/152\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/153\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/154\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/155\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Personnel Committee 29 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/156\nTo receive and note an update on the probation review for the Ground Maintenance Operative \nExclusion of Public and Press recommended due to personal nature of report. \nPaper B\n \n\n\nPC23/157\nTo receive the sickness absence and holiday report and consider any potential action required. \nExclusion of Public and Press recommended due to personal nature of report. \nPaper C\n \n\n\nPC23/158\nTo note the staff appraisal reports. \nPaper D\n \n\n\nPC23/159\nTo consider a report on the Clerk’s current level of annual leave and hours worked in excess of contracted hours and consider approving the time off in lieu requested. \nPaper E\n \n\n\nPC23/160\nTo consider and set the SCP for the Interim Town Clerk position and formally offer the Interim Town Clerk position to the Deputy Clerk/RFO subject to Full Council approval on 5 April. \nExclusion of Public and Press recommended due to personal nature of discussion.\n \n\n\nPC23/161\nTo receive any items for notification to be included on a future agenda – for information only \n·         Staff Handbook review \n·         Policy review\nN/A\n\n\nPC23/162\nTo agree the date and time of the next Personnel Committee meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230329T190000 DTEND;TZID=Europe/London:20230329T210000 DTSTAMP:20230510T134913Z CREATED:20230323T071601Z LAST-MODIFIED:20230510T134913Z UID:29398-1680116400-1680123600@gainsborough-tc.gov.uk SUMMARY:Extraordinary Personnel Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [180.17 KB] \n2023-03-29 Public Papers as sent PC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Personnel Committee which will be held on Wednesday 29 March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nCllr Richard Craig\nChair of Personnel Committee \nCommittee members: Cllr M Boles – ex officio\, Cllr R Craig (C)\, Cllr Dannatt (VC)\, Cllr T Davies\, Cllr P Key\, Cllr S Loates\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Woolley \n\n\n\nAgenda no\nAgenda item title \nPower \n\n\n\n\nPC23/143\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nPC23/144\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nPC23/145\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nPC23/146\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nPC23/147\nTo receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Personnel Committee 22 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nPC23/148\nTo consider all options available to the Council in the recruitment of a new Town Clerk following the resignation of the current Town Clerk.\nPaper B\nExclusion of public and press recommended due potential personal nature of report and time sensitive commercial sensitivity.\n \n\n\nPC23/149\nTo receive any items for notification to be included on a future agenda – for information only\n·         Staff Handbook – report from policy review working group\n·         Appraisal review report\nN/A\n\n\nPC23/150\nTo note the date and time of the next Personnel Committee meeting scheduled for 12 April 2023 at 7.00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-personnel-committee-3/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Personnel END:VEVENT END:VCALENDAR