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DTSTART;TZID=Europe/London:20260114T183000
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DTSTAMP:20260804T130208Z
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UID:45790-1768415400-1768422600@gainsborough-tc.gov.uk
SUMMARY:Personnel Committee - Wednesday 14 January 2026 at 6:30pm
DESCRIPTION:AGENDA - Wednesday 14 January 2026 - Personnel Committee PUBLIC\n2026-01-14 Personnel Committee Minutes \nAgenda and Minutes\n  \nPresent: Councillors Sheila Bibb\, Nigel Bowler\, Richard Craig\, Dennis Dannatt\, Paul Hooton\, Paul Key\, Doug Owles\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nPC26/038  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nNo apologies were received. \nPC26/039  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were made. \nPC26/040  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPC26/041  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: to exclude the public and press from items PC26/047\, PC26/048 and PC26/049 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nPC26/042  Minutes of the Previous Meeting (Paper A pages 4 to 6)\nTo receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 12 November 2025. \nMinutes:\nRESOLVED: that the minutes of the Personnel Committee meeting held on Wednesday 8 October 2025 be approved as a as a true and accurate record and signed by the Chair.\nNote: Councillor Craig abstained from voting on the above resolution. \nPC26/043  Lincolnshire Pension Fund (Paper B pages 7 to 25)\nTo note the draft Lincolnshire Pension Fund 2025 valuation results and proposed contribution rates from 1 April 2026 and consider formally approving the contribution rates (primary and secondary\, where appropriate) for the next three years. \nMinutes:\nRESOLVED: To note the draft Lincolnshire Pension Fund 2025 valuation results and proposed contribution rates from 1 April 2026 and approve the contribution rate of 19.2% for the next three years. \nPC26/044  HR Audit December 2025 (Paper C pages 26 to 40)\nTo consider HR compliance report from the Council’s HR adviser\, any necessary actions\, and note certification gained. \nMinutes:\nRESOLVED: To note the HR compliance report from the Council’s HR adviser\, and certification gained. \nPC26/045  Neonatal Care Leave Policy (Paper D pages 41 to 46)\nTo consider recommending the adoption of the Neonatal Care Leave Policy.to Full Council. \nMinutes:\nRESOLVED: To RECOMMEND to FULL COUNCIL to adopt a Neonatal Care Leave Policy. \nPC26/046  Marshalls Cleaning Provision (Paper E pages 47 to 49)\nTo consider future cleaning provision at Marshalls Sports Ground. \nMinutes:\nRESOLVED: To extend current arrangement with Office Maid until 31 March 2027\, then reevaluate. \nPC26/047  Caretaker Provision (Paper F pages 50 to 58)\nTo consider the future provision of caretaking services.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: That consideration of Caretaker Provision be deferred until the next meeting\, pending receipt of a report addressing the following:\ni. Opportunities for generating additional income\nii. Lost revenue arising from declined bookings\niii. Whether the Office Maid could undertake spot checks between bookings and potentially open the building for one-off bookings\niv. The feasibility of a job-share arrangement\, up to a total of 40 hours\nv. The feasibility of employing two Caretakers\, with a combined total of up to 40 hours\nvi. For items (iv) and (v)\, a quantification of hours required \nPC26/048  Staff Sickness\, Absence and Leave (Paper G pages 59 to 61)\nTo receive the sickness absence and holiday report and consider any necessary action.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To note the sickness absence and holiday report. \nPC26/049  Annual Staff Appraisals (Paper H pages 62 to 64)\nTo consider the outcomes of the recent annual staff appraisals.\nExclusion of Public and Press recommended due to personal nature of discussion. \nMinutes:\nRESOLVED: To note the outcomes of the recent annual staff appraisals. \nPC26/050  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. Call-out Provision\nii. Shared Parental Leave Policy Review\niii. Adoption Leave Policy Review\niv. Parental Bereavement Policy Review\nv. Child and Vulnerable Adult Welfare and Safeguarding Policy Review\nvi. No Smoking Policy Review\nvii. Mobile Phone Policy Review\nviii. Expenses Policy Review\nix. Electronic Information and Communication Systems Policy Review \nPC26/051  Time and Date of Next Meeting\nTo note the next Personnel Committee meeting is scheduled for Wednesday 11 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Personnel Committee meeting scheduled for Wednesday 11 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:21pm.
URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-38/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Personnel
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