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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210319T140000
DTEND;TZID=Europe/London:20210319T160000
DTSTAMP:20210616T111529Z
CREATED:20210315T122802Z
LAST-MODIFIED:20210616T111529Z
UID:26627-1616162400-1616169600@gainsborough-tc.gov.uk
SUMMARY:Levellings Working Group - 19.03.2021
DESCRIPTION:REMOTE Levellings meeting 19th March 2021 (M&P)\nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/BX-OubPCnfU \nMINUTES of a REMOTE Meeting of the Levellings Site Improvement Working Group held on Friday 19 March 2021 at 2.00pm\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Matt Boles \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \nIn Attendance: \nTom Clay                                Town Clerk \nAlso in Attendance:              Magda Read – Magda Read Associates \nClifford Read – Magda Read Associates \n1. APOLOGIES FOR ABSENCE \nNone received. \n2. DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES OF THE PREVIOUS MEETING (Paper A) \n Minutes of the meeting of Levellings Site Improvement Working Group held Friday 8 January 2021. \n RESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 8 January 2021 be confirmed and signed as a correct record. \n4. CONSULTATION RESULTS (Papers B&C) \nMagda Read and Clifford Read gave an update on the updated consultation results document. \nMembers noted the update from Magda Read Associates. \nRESOLVED to accept the updated consultation document and to accept option 2 (without a carpark) as the basis for the final plan to be submitted by MRA. \nNote: Magda Read and Clifford Read left the meeting at 2.39pm \n5. FCC COMMUNITY ACTION FUND (Paper E) \nRESOLVED that the project be split into phases with the first phase focusing on the play equipment (including the basketball court) at the northern end of the site and the planting of new borders and the Japanese garden area. \nRESOLVED It was further resolved that it be RECOMMENDED to the COMMUNITY SERVICES COMMITTEE that a survey of the trees near the dog walk be conducted to establish if they could be removed to prevent further damage to the paths. Assuming there are no issues in relation to planning it is recommended that the tree or trees causing a problem to be removed and the path restored to a good condition. \nRESOLVED that a meeting of the Working Group will be held on Friday 23 April 2021 at 2pm. \nThe meeting closed at 3.06pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-working-group-19-03-2021/
LOCATION:Virtual
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210108T140000
DTEND;TZID=Europe/London:20210108T140000
DTSTAMP:20210406T124429Z
CREATED:20210104T162250Z
LAST-MODIFIED:20210406T124429Z
UID:25981-1610114400-1610114400@gainsborough-tc.gov.uk
SUMMARY:Levellings Working Group
DESCRIPTION:REMOTE Levellings Meeting 08.01.2021\n  \nAgenda and meeting papers can be accessed in the PDF pack above \nMembers of the public can view the meeting on YouTube at: https://youtu.be/mQPS1NKdkyY\n \nMINUTES of a REMOTE Meeting of the Levellings Site Improvement Working Group held on Friday 8 January 2021 at 2.00pm\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \nIn Attendance: \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \nSean Alcock                            Operations Manager \nAlso in Attendance: \nMagda Read – Magda Read Associates \nClifford Read – Magda Read Associates \nDr Dieu Hack-Polay – Magda Read Associates \n1. APOLOGIES FOR ABSENCE \nNone received. \n2. DECLARATIONS OF INTEREST \nNone received. \n3. MINUTES OF THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Levellings Site Improvement Working Group held Friday 6 November 2020 \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 6 November 2020 be confirmed and signed as a correct record. \n4. CONSULTATION RESULTS (Papers B&C) \nMagda Read\, Clifford Read and Dr Dieu Hack-Polay presented the consultation results to the working group. \nMembers noted the update from Magda Read Services. \nNote: Magda Read\, Clifford Read and Dr Dieu Hack-Polay left the meeting at 3.02pm \nMembers felt they initially wanted current play equipment repairing and upgrading. \nRESOLVED to accept the results of the consultation but to defer the approval of the plan layout until the next meeting; and to ask the Operations Manager to obtain quotations for the repair and upgrade of the toddler play area. \n5. LEVELLINGS FOOTPATHS (Paper D) \nMembers noted the current state of the footpaths. \nRESOLVED to ask the Operations Manager to obtain quotations for the repair of the whole footpath around Levellings playing field and dog walk. Councillor Key to speak to LCC regarding the dog walk footpath. \nNote: Councillors agreed to carry out a site visit to look at the footpaths. \n6. FCC COMMUNITY ACTION FUND (Paper E) \nRESOLVED to apply to the FCC Community Action Fund for basic repairs and upgrades to current play equipment. \nThe meeting closed at 3.43pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-working-group-2/
LOCATION:Virtual
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201106T143000
DTEND;TZID=Europe/London:20201106T170000
DTSTAMP:20201222T152556Z
CREATED:20201222T152525Z
LAST-MODIFIED:20201222T152556Z
UID:25904-1604673000-1604682000@gainsborough-tc.gov.uk
SUMMARY:Levelings Site Improvement
DESCRIPTION:Paper B1 - Levellings Improvements - Friday 6 November 2020\nPresent:                                 Councillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nCouncillor Boles. \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \nNone received. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \nMinutes of the meeting of Levellings Site Improvement Working Group held Friday 11th September 2020 \n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 11th September 2020 be confirmed and signed as a correct record. \n  \n  \n\nUPDATED PROPOSAL FOR CONSULTATION\n\n  \nMembers noted the update from Magda Read Services \n  \n  \n\n PAYMENT FOR PROFESSIONAL SERVICES\n\n  \nCllr Craig wanted to note the exceptionally good job done by Magda Read Associates and that the consultation has started. At the time of the meeting over 1\,000 consultation letters were being distributed. \n  \nRESOLVED: To accept and authorise the payment of £2\,948 to Magda Read Associates. \n  \nThe meeting closed at 2.37pm
URL:https://gainsborough-tc.gov.uk/meeting/levelings-site-improvement/
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201106T140000
DTEND;TZID=Europe/London:20201106T190000
DTSTAMP:20201222T015346Z
CREATED:20201222T015346Z
LAST-MODIFIED:20201222T015346Z
UID:25841-1604671200-1604689200@gainsborough-tc.gov.uk
SUMMARY:Levellings Working Group
DESCRIPTION:REMOTE_Levellings_WG_Agenda_021120202\nCommittee members: Councillor M Boles – ex officio\, Councillor R Craig (C)\, Councillor P Key\, Councillor K Panter – ex officio and Councillor J Ward \n  \nAgenda \n  \n\n\n\nNo\nAgenda Items\n\n\n \nProcedural items\n\n\n1\nRegister of attendance for a remote meeting \nWorking Group to conduct a register of attendance for a remote meeting.\n\n\n2\nDeclarations of interest \nWorking Group to receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations.\n\n\n \n3\nMinutes of the previous meeting \nWorking Group to confirm as a correct record the minutes of the meeting held on 11 September 2020. \nPAPER A\n \n\n\n \n \n\n\n\n\n\n\n\n\n\n  \n\n\n\n \nWorking Group business items\n\n\n \n4\nUpdated proposal for consultation \nWorking Group to note that at the meeting of the Community Services Committee held on 13 October 2020 it was resolved that: \n  \nRESOLVED TO RECOMMEND TO COMMUNITY SERVICES \nCOMMITTEE that the amended site plans\, new proposals and consultation documents\, with the inclusion of the reference to a MUGA on the questionnaire\, be approved and that public consultation should commence. \n  \nWorking Group to note and consider an update from Magda Read Associates. \nPAPER B – Update\n \n\n\n \n \n\n\n \n5\nPayment for professional services \nWorking Group to consider a payment of £2\,948 for professional services \nto Magda Read Associates. \nPAPER C – Invoice\n 
URL:https://gainsborough-tc.gov.uk/meeting/levellings-working-group/
LOCATION:Virtual
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200911T160000
DTEND;TZID=Europe/London:20200911T170000
DTSTAMP:20201222T162906Z
CREATED:20201222T162906Z
LAST-MODIFIED:20201222T162906Z
UID:25936-1599840000-1599843600@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group
DESCRIPTION:Levellings Site Improvement WG - Friday 11 September 2020\nPresent:                                 Councillor Richard Craig (Chairman) \n  \nCouncillor Matt Boles – ex officio \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \nAlso in Attendance:                Magda Read – Magda Read Associates \nClifford Read – Magda Read Associates \nDr Dieu Hack-Polay – Magda Read Associates \n  \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nNone received. \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \nNone received. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMinutes of the meeting of Levellings Site Improvement Working Group held Friday 19 June 2020\n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 19 June 2020 be confirmed and signed as a correct record. \n  \nNote: Councillor Ward abstained from voting on the above resolution. \n  \n  \n\nUPDATED PROPOSAL FOR CONSULTATION (Papers B\, C & D)\n\n  \nThe Working Group NOTED that at the meeting of the Community Services Committee held on 14 July 2020 it was resolved that: \nRESOLVED for the Town Clerk and Councillor Craig to liaise with MRA Associates\, setting out the comments made by Committee members and requesting that the proposals be tailored down and a new proposal be put to Community Services Committee for consideration prior to public consultation taking place. \n  \nThe Working Group noted and consider the new proposal that has been generated in accordance with the resolution above\, and considered an additional proposal from a member of the public. \n04 \n  \n  \nRESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE that the amended site plans\, new proposals and consultation documents\, with the inclusion of the reference to a MUGA on the questionnaire\, be approved and that public consultation should commence. It was also resolved that the proposal put forward by the member of the public should be considered with responses to the public consultation. \n  \nNote: Councillor Boles abstained from voting on the above resolution. \n  \nNote: Councillor Craig agreed to speak with Councillor Velan\, the Chairman of the Community Services Committee\, to see if he would call an extraordinary Community Services Committee meeting in order to establish if an extraordinary meeting could be called to consider the matter. \n  \n  \n  \n  \nThe meeting closed at 4.44pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group/
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200619T140000
DTEND;TZID=Europe/London:20200619T170000
DTSTAMP:20201222T164614Z
CREATED:20201222T164614Z
LAST-MODIFIED:20201222T164614Z
UID:25958-1592575200-1592586000@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group
DESCRIPTION:Levellings Friday 19 June 2020\nPresent:                                 Councillor Richard Craig (Chairman) \n  \nCouncillor Matt Boles – ex officio \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \n  \n  \nAlso in Attendance:                Magda Read – Magda Read Associates \nClifford Read – Magda Read Associates \nDr Dieu Hack-Polay – Magda Read Associates \n  \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nCouncillor James Ward \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \nNone received. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMinutes of the meeting of Levellings Site Improvement Working Group held Friday 6 March 2020\n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 6 March 2020 be confirmed and signed as a correct record. \n  \nNote: Councillor Boles abstained from voting on the above resolution. \n  \n  \n\n PRESENTATION (Paper B)\n\n  \nMembers received a presentation from Magda Read\, supported by Clifford Read and Dr Dieu Hack-Polay\, regarding the proposals put forward and consultation for Levellings. \n  \n  \n\n NEXT STEPS\n\n  \n\nMatters arising from the presentation\n\n  \nCouncillor Key advised it was more than he envisaged and the matter needed discussing further. \n02 \n  \n  \nNote: Councillor Key left the meeting at 3.10pm \n  \nCouncillor Boles thought proposals were good but raised concerns that not all aspects would be deliverable or feasible and would only want to consult on proposals that the Council could deliver and maintain long term. \n  \n  \n\nHow to proceed with the proposals and associated consultation\n\n  \nTo be discussed further at Community Services Committee. \n  \n  \niii.         What update to give to the Community Services Committee at its next meeting in July 2020 \n  \nRESOLVED to take the project and consultation proposals to Community Services Committee in July 2020 for further discussion and report back to the Levellings Improvements Working Group. \n  \n  \n  \n  \nThe meeting closed at 3.27pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2/
LOCATION:Virtual
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200306T150000
DTEND;TZID=Europe/London:20200306T150000
DTSTAMP:20210204T132758Z
CREATED:20210204T132628Z
LAST-MODIFIED:20210204T132758Z
UID:26481-1583506800-1583506800@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2020
DESCRIPTION:9. Levellings Improvements Working Group - Friday 6 March 2020\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nCouncillor James Ward \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \nNone received. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMinutes of the meeting of Levellings Site Improvement Working Group held Friday 7 February 2019\n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 7 February 2019 be confirmed and signed as a correct record. \n  \n  \n\n PROJECT AIM\n\n  \nThe Town Clerk advised that before engaging a consultant Members should consider setting out formally and clearly the aims of the project. \n  \nCommittee set out that the main aims in the following order \n\nRepair current equipment and surfacing\nReplace removed equipment\n\n\nfurther work generated by any consultation work\n\n  \nThe Deputy Clerk advised that regarding the repair and replacement of equipment stating GTC did not need to engage MRA to repair / replace equipment. \n  \nCommittee Members stated they had been told previously that the office did not have the capacity to complete grant applications for the project\, and that was why a consultant had been approached. \n  \n5.MAGDA READ ASSOCIATES (Paper B) \n  \nMembers considered the following: – \n  \n\nFee for the provision of professional services\n\n  \nMembers NOTED that MRA are not VAT registered and that the total cost to the Council for the works would be £9\,828. \n  \nMembers NOTED that the Town Council did not have some previous consultation documents and that those which had been found were outdated. \n  \nRESOLVED that the Committee accept the fee proposal for the provision of professional services of £9\,828 on the proviso that 8.6 be amended\, as consultation would need carrying out again due to no results being available\, and 11.0 be added to include ‘Advising and Scoping works for Grant Applications’. \n  \n  \n\nConditions of Engagement\n\n  \nMembers requested that 2.3 of the conditions be amended as it currently reads “All fees and charges under the Agreement are inclusive of VAT”. MRA has since advised “that MRA is not registered for VAT and therefore our total fee bid is exclusive of VAT”. \n  \nRESOLVED to accept the Conditions of Engagement on the provision that 2.3 is either removed or reworded to make clear that all fees and charges are exclusive of VAT\, and 2.6 – 2.13 renumbered as 2.4 & 2.5 are missing. \n  \n  \n\n PROJECT PLAN (Paper C)\n\n  \nMembers NOTED the project plan and highlighted that some elements need updating. \n  \n  \n\n REPORT FOR THE COMMUNITY SERVICES COMMITTEE & MANAGEMENT AND FINANCE COMITTEE\n\n             \nMembers agreed to distribute the updated Proposal and Conditions of Engagement from MRA Associates\, along with an updated Project Plan. Councillor Key is to present them at the Community Services Committee meetings. \n  \n  \n  \n  \nThe meeting closed at 4.12pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2020/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200207T150000
DTEND;TZID=Europe/London:20200207T153000
DTSTAMP:20210119T131949Z
CREATED:20210119T131904Z
LAST-MODIFIED:20210119T131949Z
UID:26222-1581087600-1581089400@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group March
DESCRIPTION:8. Levellings Improvements Working Group - Friday 7 February 2020\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nNone received. \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \nNone received. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMinutes of the meeting of Levellings Site Improvement Working Group held Monday 30 December 2019\n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Monday 30 December 2019 be confirmed and signed as a correct record. \n  \n  \n\n MR ASSOCIATES REVISED PROPOSAL (Paper B)\n\n  \n            RESOLVED to agree the amended proposal. \n  \n  \n\n PROJECT PLAN (Paper C)\n\n  \nMembers NOTED the updated project plan. \n  \n  \n\nDISCUSS TIMELINES AND THE TIMESCALE\n\n  \nMembers NOTED the updated timeline. \n  \n\nPREPARE REPORT FOR THE COMMUNITY SERVICES COMMITTEE\n\n             \nRESOLVED to present the Community Services Committee with the MR Associates proposal\, Project plan and Councillor Craig will prepare a report for Councillor Key to present to the Committee. \n  \n  \n\nSUPPORTING INFORMATION FOR MR ASSOCIATES (Paper D)\n\n  \nMembers NOTED the insurance documents provided by MR Associates. \n  \nThe Chairman advised that within MR Associates scope of work they were going to provide an Ordinance Survey Plan for the site\, which the Town Council already hold\, and they requested a copy of the lease agreement. \n  \nRESOLVED to share the OS Map and lease agreement with MR Associates. \n  \nThe Chairman advised that this would reduce the proposed cost to the Council. \n  \n  \n\n PAYMENT OF FIRST INVOICE FROM MR ASSOCIATES (Paper E)\n\n  \nThe Chairman requested agreement from the working group to pay the first invoice of 30% of the cost within the proposal. \n  \nThe Deputy Clerk requested that the proposal be amended due to the Council providing the OS Map and a revised invoice submitted. \n  \nRESOLVED that the working group are happy for the initial 30% payment be made once a revised invoice is submitted. \n  \nThe meeting closed at 3.29pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-march/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20191230T140200
DTEND;TZID=Europe/London:20191230T140200
DTSTAMP:20210204T132113Z
CREATED:20210204T131916Z
LAST-MODIFIED:20210204T132113Z
UID:26479-1577714520-1577714520@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2019
DESCRIPTION:7. Levellings Improvements Working Group - Monday 30 December 2019\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nNone received. \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \nCouncillor Key declared a non-pecuniary interest in agenda item 4 as he had met Magda Read previously. \n  \nCouncillor Craig declared a non-pecuniary interest in agenda item 4 as he had met Magda Read previously. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMinutes of the meeting of Levellings Site Improvement Working Group held Friday 20 September 2019\n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 20 September 2019 be confirmed and signed as a correct record. \n  \nNote: Councillor Key abstained from voting on the above resolution. \n  \n  \n\nPROJECT PLAN (Paper B)\n\n  \nRESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest. \n  \nMembers considered the quotation received to prepare a full project plan for the development of Levellings site. \n  \nThe Deputy Clerk to check if the Council have an Ordinance Survey plan of the site. \n  \n  \nRESOLVED to accept the quotation from Magda Read Associates of £8\,240 +VAT\, with the inclusion of grant application support included\, consultation of both Parish Church School and Mercer Wood Academy and receipt of a copy of the Professional Indemnity Insurance. \n  \n  \n  \nThe meeting closed at 2.35pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2019-6/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190920T100500
DTEND;TZID=Europe/London:20190920T100500
DTSTAMP:20210204T131514Z
CREATED:20210204T131334Z
LAST-MODIFIED:20210204T131514Z
UID:26477-1568973900-1568973900@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2019
DESCRIPTION:6. Levellings Improvements Working Group - Friday 20 September 2019\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key – arrived at 11.40am \nCouncillor Keith Panter – ex officio \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO – arrived at the meeting at 11.40am \n  \n  \nAlso in Attendance:              Ms Magda Read – Associate Lecturer at University of Lincoln \nAccompanied by the Head of Faculty for International Business and Entrepreneurship at the University of Lincoln \n  \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nSean Alcock – Operations Manager \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \n            None received. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 23 August 2019 be confirmed and signed as a correct record. \n  \n  \n\nTO RECEIVE PRESENTATION / WORKSHOP FROM MAGDA READ FROM THE UNIVERSITY OF LINCOLN ON PROJECT MANAGEMENT \n\n  \nThe presentation considered effective project management and the feasibility of the Levellings development. The intention is that the University be engaged in completing a feasibility study and community consultation as part of the project in conjunction with the working group and Lincoln University Students. Considering all aspects of developing the Levellings site\, which will include site planning\, costing of equipment and landscaping of the park. \n  \n  \nNote: Councillor Key and the Deputy Clerk arrived at the meeting at 11.40am \n  \n  \n\n ACTIONS FROM PREVIOUS MEETING (Paper B)\n\n  \nThe group reviewed the actions as set out in the Minutes of the previous meeting and NOTED the following: \n\nCouncillors Craig and Ward had met with the Headteacher of Aegir and Warren Wood school who gave them a tour of their equipment and advised he would be happy to help support a funding bid for disability equipment to be incorporated into the park project.\n\n  \n\nStill awaiting further quotations for surfacing repairs / renewal to surface of Proludic area\n\n  \n\nSport England can support bids for funding for a skate park and pavilion repairs\n\n  \n\nStill awaiting further quotes for swing upgrade\n\n  \n  \n\n NEXT STEPS\n\n  \nActions to be completed ahead of the next meeting were agreed as follows: \n\nContact Sir Nicholas Bacon\, 14th Baronet\, to seek his support for the project.\nChase quotations for renewal and repair to surfacing to be progressed\nAwait information from Magda and the university relating to a timeframe and costings for completing a feasibility study and public consultation process.\n\n  \n  \n\n DATE AND TIME OF NEXT MEETING\n\n  \nAgreed as Friday 18 October at 10am subject to quotations being available. \n  \nThe meeting closed at 11.58am
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2019-5/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190823T170500
DTEND;TZID=Europe/London:20190823T170500
DTSTAMP:20210204T130711Z
CREATED:20210204T130523Z
LAST-MODIFIED:20210204T130711Z
UID:26474-1566579900-1566579900@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2019
DESCRIPTION:5. Levellings Improvements Working Group - Friday 23 August 2019\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \nSean Alcock                            Operations Manager \n  \nA representative of Connexions Youth Council was also in attendance. \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matt Boles \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \n            None made. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING  \n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Friday 9 August 2019 be confirmed and signed as a correct record. \n  \n  \n\n ACTIONS FROM PREVIOUS MEETING\n\n  \nThe group reviewed the actions as set out in the Minutes of the previous meeting and NOTED the following: \n\nCllr Ward to research disable play equipment – Cllr Craig advised that he and Cllr Ward had met with a representative from Disability Network regards disabled play equipment. Cllr Ward advised that he would also be speaking to local schools regards level of need when they returned from the summer break. Cllr Ward distributed a Sovereign brochure which contained examples of disabled equipment. There was some discussion in relation to funding with indicative pricing at £13k for an adapted roundabout. Cllr Craig referred to the information from Disability Network that there were significant funds still to be allocated from the National Lottery Awards for All scheme.\n\n  \n\nQuotation for surfacing repairs / renewal to surface of Proludic area to be sought as soon as possible – The Clerk advised that quotes for surface renewal works were outstanding and that it would be some weeks before contractors were available to attend site. It was agreed that quotation for repair only should also be sought.\n\n  \n\nCllr Craig to speak to Sport England regards skate park funding – Noted as outstanding\, with Cllr Craig to action alongside contact with the National Lottery Awards Scheme.\n\n\nFurther quote for swing upgrade to be confirmed – The Clerk distributed the quote received for equipment only from Proludic and noted that the HAGS quotation was outstanding and expected to be a further three weeks before receipt.\n\n  \n  \n\n FEASIBILITY STUDY AND INVOLVEMENT OF LINCOLN UNIVERSITY\n\n  \nCllr Craig referred to the need for external funding to support wider works to the site and the value of a feasibility study to support any grant application. Noting the need for this to be externally resourced and indicative costs at circa £2k\, Cllr Craig sought the groups consent to him exploring with the Enterprising Communities Manager at WLDC grant funds to support a feasibility study\, all agreed. \n  \nCllr Craig then referred to conversations with Lincoln University and how they may be able to support the project in terms of community engagement\, it was greed that Cllr Craig would explore this further. \n  \n  \n\n NEXT STEPS\n\n  \nActions to be completed ahead of the next meeting were agreed as follows: \nQuotations for renewal and repair to surfacing to be progressed \n  \n  \n\n DATE AND TIME OF NEXT MEETING\n\n  \nAgreed as Friday 20 September at 10am subject to quotations being available. \n  \n  \nThe meeting closed at 6.00pm
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2019-4/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190809T101000
DTEND;TZID=Europe/London:20190809T101000
DTSTAMP:20210204T130059Z
CREATED:20210204T125851Z
LAST-MODIFIED:20210204T130059Z
UID:26472-1565345400-1565345400@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2019
DESCRIPTION:4. Levellings Improvements Working Group - Friday 9 August 2019\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \n  \nA representative of Connexions Youth Council was also in attendance. \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matt Boles \nSean Alcock Operations Manager \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \n            None made. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING  \n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Monday 1 July 2019 be confirmed and signed as a correct record. \n  \n  \n\n ACTIONS FROM PREVIOUS MEETING\n\n  \nThe group reviewed the actions as set out in the Minutes of the previous meeting and NOTED the following: \n\n2018 ROSPA report had been circulated to group members\nSite visit had taken place with the Operations Manager attended by Cllrs Craig\, Key and Panter\n\n  \nA Member referred to the need for the Operations Manager to attend as noted at the previous meeting. The Clerk apologised that the meeting was arranged when pre-arranged leave was in place. \n  \n  \n\n SITE ASPIRATIONS / DIRECTIONS\n\n  \nMUGA – Cllr Craig advised that following the site visit it was unlikely that this would be sited on the existing smaller ball court and an adjacent area would need to be utilised. The group noted that installation would only be possible with the support of external grant funding. \nHe noted that the MUGA group established in Gainsborough were currently focussed on a potential installation on WLDC land at Danes Road\, adjacent to the play area maintained by Gainsborough Town Council. \n  \nDisabled Play Equipment – Cllr Ward referred to a request he had received from a member of the public to install disabled play equipment on this site. It was agreed that Cllr Ward would do some further research in relation to this. \n  \nQuotes received to date – The Clerk advised that following the site visit and requests from members to focus on the existing play areas the Operations Manager had met with 3 suppliers: \n  \nProludic \nQuotation received for supply of missing parts on a supply only basis. The Clerk advised that the replacement parts would need to be installed by the grounds team. She also advised that as well as refurbishing the equipment surfacing repair works were required to bring this area back into use. It was suggested that rubber matting with grass infill would be a more cost-effective long-term option than the current wet pour. Whilst no formal quotation had been received based on historic pricing an outline cost for removal of the wetpour at £8.8k was given with grass and rubber matting costed at £24.00 per sqm. \n  \nMembers were keen to see this area brought back into use as quickly as possible and wanted to see the current fencing adjusted to enclose the damaged area of surfacing and reopen this part of the site without delay\, whilst confirmed quotations for the renewal of the surfacing were sought. \n  \nRESOLVED that the quotation for the required parts from Proludic at £1985.72 be accepted with expenditure from the Levellings development funding held within earmarked reserves. \n  \nSovereign \nFrom their recent site visit members were keen to see the swing capacity in the toddler area increased to a double bay swing. The design and quotation received was distributed to the group to review. The Clerk noted that a further quotations for increased swing capacity were outstanding from other suppliers. \n  \nDiscussion then turned to reinstallation of a skate park and Members were keen to see the existing concreted area used for this purpose. Members requested that they were present when an onsite visit for design and costing could be arranged. It was noted that Sport England may be a possible source of funding and Cllr Craig agreed to make initial contact to explore further. \n  \n  \n\n NEXT STEPS\n\n  \nActions to be completed ahead of the next meeting were agreed as follows: \n\nCllr Ward to research disabled play equipment – level of need and equipment options.\nQuotation for surfacing repairs / renewal to surface of Proludic area to be sought as soon as possible\nCllr Craig to speak to Sport England regards skate park funding\nFurther quote for swing upgrade to be confirmed\n\n  \n  \n\n DATE AND TIME OF NEXT MEETING\n\n  \nMembers noted the need for the Operations Manager to be in attendance given his knowledge of the site and play equipment. This was proposed as Friday 23rd August at 5pm subject to confirmation that the Operations Manager can attend. \n  \n  \nThe meeting closed at 11.20am
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2019-3/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190701T100000
DTEND;TZID=Europe/London:20190701T100000
DTSTAMP:20210204T125452Z
CREATED:20210204T125301Z
LAST-MODIFIED:20210204T125452Z
UID:26470-1561975200-1561975200@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2019
DESCRIPTION:3. Levellings Improvements Working Group - Monday 1 July 2019\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Paul Key \nCouncillor Keith Panter – ex officio \n  \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \n  \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matt Boles \nRepresentative from Connexions Youth Council \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \n            None made. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING  \n\n  \nRESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Wednesday 12 June 2019 be confirmed and signed as a correct record. \n  \nNote: A Member abstained from voting. \n             \n  \n\n ACTIONS FROM PREVIOUS MEETING\n\n  \nThe group reviewed the actions as set out in the Minutes of the previous meeting and NOTED the following: \n\nSite photos had been taken and received\nPlan drawn up showing scale of the site\nPrevious consultation activity had been circulated to the group\nMuga dimensions had been received (30m x 18m with fencing at 3m height to sides and 4m height at each end)\n\n  \n  \n\n SITE ASPIRATIONS / DIRECTIONS\n\n  \nThe group reviewed the photographs of the site in its current state. It was felt that sight of the previous ROSPA inspection report would be helpful and that the Operations Manager should attend the next working group meeting to give further information regards the fenced off area and to assist with exploring any short-term improvements to the equipment already in situ. \n  \nMembers discussed utilising the existing hard standing for a MUGA and agreed that development of any hard facilities should be within / adjacent to the existing activity area. \nIn terms of the existing pavilion Members wanted to explore this being opened as a public toilet facility longer term. \n  \nThe borders to the site were discussed noting the need for landscaping and re-establishment of fencing areas for the site and provision of benches and picnic areas. \n  \nNote: Councillor Panter left the meeting at 10.50am \n  \n  \n\n NEXT STEPS\n\n  \nActions to be completed ahead of the next meeting were agreed as follows: \n  \n\n2018 ROSPA report to be circulated to working group members\nSite visit\n\n  \nNote: Councillor Key left the meeting at 11.10am \n  \n  \n\n DATE AND TIME OF NEXT MEETING\n\n  \nThis was proposed as Friday 9th August at 10.am \n  \n  \n  \nThe meeting closed at 11.12am \n 
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2019-2/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190612T100000
DTEND;TZID=Europe/London:20190612T170000
DTSTAMP:20210204T124640Z
CREATED:20210204T124526Z
LAST-MODIFIED:20210204T124640Z
UID:26468-1560333600-1560358800@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2019
DESCRIPTION:2. Levellings Improvements Working Group - Wednesday 12 June 2019\nPresent: \nCouncillor Richard Craig \nCouncillor Paul Key \n  \n  \nIn Attendance:                       Claire Hill \n  \n  \nA member of the public attended as representative of Connexions Youth Council who are exploring the possibility of a MUGA in this area. \n  \n  \nRESOLVED to appoint Councillor Craig as the Chair of the Working Group. \n  \n  \n\n APOLOLGIES\n\n  \nNone received. \n  \n  \n\n DECLARATIONS OF INTEREST\n\n             \n            None made. \n  \n  \n\n REMIT OF WORKING GROUP\n\n  \nThe Working Group reviewed and noted the remit of the group as set out within structure and functions. \n  \n  \n\n MINUTES OF THE PREVIOUS MEETING  \n\n  \nThe Minutes of the previous meeting were approved as a correct record. A Member abstained from voting. \n             \n  \n\n REVIEW OF PREVIOUS ACTIVITIES AND CONSULTATION\n\n  \nThe group reviewed the actions as set out in the Minutes of the previous meeting and NOTED the following: \n\nConsultation activity with Parish School had been completed\nKompan competition unsuccessful\nLevellings charity status – It was noted that the external funding identified to date by the Clerk would accept applications from Statutory bodies or charities\, it was acknowledged that the governance infrastructure was already in place for a submission as a Statutory Body but further research would need to be undertaken in relation to submission as a charity\nNational Lottery Funding potential opportunity to be further explored\nPrevious concern regards dog fouling is now being addressed as part of wider PSPO activities\n\n  \n  \n\nChange of use for area of the site – Members against further exploration\nResearch of Sport England as possible source for further funding – brief summary given to the meeting\, to be further explored\n\nThe remaining actions were deemed to be no longer relevant to the project. \n  \nThe Clerk referred Member to previous consultation activity undertaken with Parish School and the resulting suggestions for new equipment. \n  \n  \n\n SITE ASPIRATIONS / DIRECTIONS\n\n  \nIt was agreed that site aspirations using the existing consultation results should be the focus of the next meeting\, along with further information as to the proposed MUGA. \n  \nMembers considered the broader objectives of the project such a landscaping\, possible public toilet provision and CCTV coverage. \n  \n  \n\n NEXT STEPS\n\n  \nActions to be completed ahead of the next meeting were agreed as follows: \n  \nAs is site photos \nPlan to be drawn up from free mapping resource \nSport England funding to be researched \nPrevious consultation to be shared with Group members \nMuga size requirements \n  \n  \n\n DATE AND TIME OF NEXT MEETING\n\n  \nThis was agreed as Monday 1st July 2019 at 10.00am
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2019/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20180321T200000
DTEND;TZID=Europe/London:20180321T200000
DTSTAMP:20210204T124218Z
CREATED:20210204T123646Z
LAST-MODIFIED:20210204T124218Z
UID:26466-1521662400-1521662400@gainsborough-tc.gov.uk
SUMMARY:Levellings Site Improvement Working Group 2018
DESCRIPTION:1. Levellings Improvements Working Group - Wednesday 21st March 2018\nPresent: \nCouncillor Steven Ward \nCouncillor Denise Schofield \n  \n  \nIn Attendance:                       Matthew Gleadell \n  \n  \n  \nRESOLVED to appoint Councillor Ward as the Chair of this Working Group. \n  \n  \n\n APOLOLGIES\n\n  \nNone received. \n  \n  \n\n REMIT OF WORKING GROUP\n\n  \n            The Working Group reviewed and noted the remit of the working group which was duly           explained to them by The Clerk. \n  \n  \n\n CONSULTATION/PROJECT PLAN  \n\n  \n            The Clerk gave those present an outline of the various consultation work already undertaken           and discussion was held around the outline project plan.  Particular discussion was held in             relation to the issue of dog fouling on the site and the benefit of CCTV.  There were mixed views on how beneficial CCTV would be to the issue. \n             \n  \n\n PROJECT OBJECTIVES \n\n  \n            Members considered the broader objectives of the project.  Security of the changing room           block was noted as a particular priority.  General improvements around the site were also   welcome.  Discussion was held around the possibility of seeking funding for a series of events  on the site which may link to certain physical improvements. \n  \n  \n\n KOMPAN COMPETITION\n\n  \n            The Clerk explained that he had entered a competition with Kompan and explained that if             successful\, the Council would need to find £30k match funding to go toward £30k that would put into the project by Kompan themselves.  It was agreed that Full Council should be approached with a view to providing some additional funding for the project should the Kompan competition be successful.  The Clerk noted that it is likely he would be able to secure at least  £8k from West Lindsey District Council towards the project.  It was noted that some outline designs from Kompan would be helpful for the general project process. \n  \n\n CHARITY\n\n  \n            The Clerk explained that there is a charity which exists for the benefit of the site.  The Clerk explained that the charity is dormant at present but could be used towards the project. \n  \n  \n\n NEXT STEPS\n\n  \nIt was agreed that the following steps would be taken in relation to the project: – \n  \n\n\n\nACTION\nRESPONSIBILITY\nPRIOR PROGRESS UPDATE\nNEXT STEPS\n\n\nParish Junior School\, who use the Levellings for PE\, are to complete a project highlighting ideals for equipment and opportunities for the Levellings.\nMatthew Gleadell\nExpecting the project to be complete by June\n\n\n\nA competition with Kompan for match funding has been entered with a good chance of success.\nMatthew Gleadell\nThe equipment \nneeds to be in \nplace quite \nquickly. Additional \nfunding may be \nrequired.\nMG to add to the Agenda of the next full Council Meeting with intent to discuss the addition of further funds.\n\n\nLevellings has Charity status. Research how this status could further possibilities for improving the site.\nDenise Schofield\n\n\n\n\nNational Lottery Funding is an available source of additional funding. Research possibilities and look at the process with a view to making an application.\nDenise Schofield\n\n\n\n\nDuring a Facebook Consultation\, dog fouling was raised as a major concern.\nMatthew Gleadell \n  \n  \nSteven Ward\nSeveral officers are now enabled to fine owners for not clearing up after their pet. It is difficult to secure the evidence needed.\nCCTV is an option with a rent of 1K per annum. \n  \nMG and SW to visit WLDC to observe CCTV in action.\n\n\nThere is sufficient space within the site to change use possibly for 3 units subject to current lease and a change to deeds.\nMatthew Gleadell\nTo pursue further as required.\n\n\n\nResearch Sports England as a possible sources of further funding. \n \nMatthew Gleadell\n\n\n\n\nThe National Citizen Service undertook a consultation process and produced a report. Liaise with NCS to discuss some of the findings.\nSteven Ward\n\n\n\n\nLook into the possibility of local Traders to offer goods and services rather than financial funding.\nDenise Schofield.\n\n\n\n\n\n  \nMeeting closed at 11.45am
URL:https://gainsborough-tc.gov.uk/meeting/levellings-site-improvement-working-group-2018/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Levellings Improvement
END:VEVENT
END:VCALENDAR