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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211006T190000
DTEND;TZID=Europe/London:20211006T210000
DTSTAMP:20211223T095721Z
CREATED:20210903T104346Z
LAST-MODIFIED:20211223T095721Z
UID:27020-1633546800-1633554000@gainsborough-tc.gov.uk
SUMMARY:Full Council - 06.10.2021
DESCRIPTION:AGENDA - Full Council - Wednesday 6 October 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 6 October 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Matt Boles \nCouncillor Caroline Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Keith Panter \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Sally Loates \nCouncillor Denise Schofield \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B & C) \n Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED to defer to next meeting due to a missing recorded vote identified by Councillor David Dobbie. \ni. Meeting of Council held on Wednesday 1 September 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 1 September 2021 be approved and signed as a correct record. \nii. Meeting of Council held on Wednesday 15 September 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 15 September 2021 be approved and signed as a correct record. \nNote: Councillor Key abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper D) \nRESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper E) \nRESOLVED to NOTE the report from the Deputy Town Clerk. \n7. RAGE WEBSITE \nCouncil noted the recommendation made by Planning Committee on Wednesday 25 August 2021: \nRECOMMEND TO FULL COUNCIL to create a budget of £125 for the hosting and maintenance of the RAGE website. \nCouncil considered creating a budget of £125 for the hosting and maintenance of the RAGE website. \nRESOLVED to create a budget of £125 for the hosting and maintenance of the RAGE website. \n8. CEMETERY BURIAL SOFTWARE \nCouncil noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRECOMMEND TO FULL COUNCIL that Officers investigate if the Council signed up to agreement that stated data extract would be charged\, also query the quotation cost. Following that agree that up to £4\,625 be taken from General Reserves for the data extract. \nCouncil considered increasing the cemetery software budget by £4\,625 from General Reserves. \nRESOLVED increase the cemetery software budget by up to £4\,625 from General Reserves. \n9. QUEENS DIAMOND JUBILEE WORKING GROUP (Paper F) \n Council noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRESOLVED to rework the Armed Forces Day remit and RECOMMEND TO FULL COUNCIL to adopt as part of the Structure and Functions\, reallocated current Armed Forces Day budgets to a Queens Jubilee event budget and appoint Members to the working group. \nCouncil considered adopting the Queens Jubilee event remit\, appoint Members to the working group and reallocating the current Armed Forces Day budget to a Queens Jubilee event budget. \nRESOLVED to: – \n1) adopt the Queens Jubilee event remit \n2) reallocate the Armed Forces & Community Day 2020&21 earmarked reserve of £3\,082 and Armed Forces & Community Day 2022 budget of £3\,000 to the Queens Jubilee event \n3) appoint Councillors C Davies\, T Davies\, Lambie and Panter to the working group \n10. CHRISTMAS LIGHTS SCHEME (Paper G) \nCouncil noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRECOMMEND TO FULL COUNCIL to accept Option 1 from Blachere. \nCouncil considered accepting the quotation received from Blachere. \nRESOLVED to accept the quotation from Blachere for a new Christmas lighting scheme. \n11. COMMITTEE VACANCIES \nCouncil considered making appointments to vacancies on committees \n\nX2 Planning Committee\nX1 Property & Services Committee\nX2 Roses Sports Ground Steering Group\n\nRESOLVED to appoint Councillor Key to the Planning Committee. \nRESOLVED that Members are not currently needed as part of a Roses Sports Ground Steering Group. \n12. EXTERNAL AUDIT (Paper H) \n Council NOTED the outcome of the external audit for the 2020-2021 financial year and to consider any matters arising. \n Meeting concluded at 7.50pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-06-10-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210915T190000
DTEND;TZID=Europe/London:20210915T210000
DTSTAMP:20211021T133750Z
CREATED:20210910T132131Z
LAST-MODIFIED:20211021T133750Z
UID:27048-1631732400-1631739600@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council - 15.09.2021
DESCRIPTION:Extraordinary Council Agenda - 15.09.2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 15 September 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sally Loates \nCouncillor Liam Muggridge \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Paul Key \nCouncillor James Ward \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. URGENT PERSONNEL MATTERS (Paper A) \nNote: The two members of staff and Councillor O’Connor left the meeting at 7:02pm. \nNote: Councillor Woolley asked Councillor Schofield to take the minutes for the remainder of the meeting. \nCouncillor Woolley conveyed the details of an urgent matter that had arisen at the Personnel Committee meeting on 9th September and requested the support of the Full Council in moving the matter forward. \nThe matter was discussed and clarifications were made and questions answered by the Personnel Committee. \nMembers considered paper A in detail. \nRESOLVED that: – \n\nThe content of the report is noted\,\nThe recommendation and financial sum per Officer from HR is approved and to be awarded\,\nA pay review takes place to ensure the Officers are being paid the expected salary for their qualifications and experience. The Council should also make provision for any such future occurrence.\nthe Personnel committee can deal with any future claims from staff who present evidence of undertaking new responsibilities / activities\n\nNote: Councillor Dobbie abstained from voting on the above resolution. \nMeeting concluded at 7.37 pm. \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-15-09-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210901T190000
DTEND;TZID=Europe/London:20210901T210000
DTSTAMP:20211102T144815Z
CREATED:20210820T100302Z
LAST-MODIFIED:20211102T144815Z
UID:26993-1630522800-1630530000@gainsborough-tc.gov.uk
SUMMARY:Full Council - 01.09.2021
DESCRIPTION:AGENDA - Full Council - Wednesday 1 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 1 September 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matt Boles \nCouncillor Caroline Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Kenneth Woolley \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n       Councillor Dennis Dannatt \nCouncillor Sally Loates \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor James Ward \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B & C) \ni. Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED to defer to next meeting due to a missing recorded vote identified by Councillor David Dobbie. \nii. Meeting of Council held on Wednesday 14 July 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 14 July 2021 be approved and signed as a correct record. \niii. Meeting of Council held on Wednesday 28 July 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 28 July 2021 be approved and signed as a correct record. \nNote: Councillor Plastow arrived at 7.15pm \n5. COMMITTEE MEETING MINUTES (Paper D) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper E) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. LOVE LANE ALLOTMENT POND \n RESOLVED to defer to next Property & Services Committee meeting once outcomes of environmental impact study\, H&S report and budgetary requirements to fill the pond in are obtained. \n8. SHOWFIELD ALLOTMENT WALL \n Council considered increasing the Showfield allotment wall budget. \n RESOLVED to increase the Showfield Allotment Wall budget by £6\,000 from general reserves. \n9. INTERNAL AUDIT \n Council considered increasing the Internal Audit budget by £1\,924 from general reserves. \n RESOLVED to increase the 2021/22 internal audit budget by £1\,924 from general reserves. \n10. COMMITTEE VACANCIES \nOne vacancy on the Planning Committee\, no interest was made by Members. \n11. MEETING CALENDAR (Paper F) \nCouncillor Boles queried why he could only see minutes up to June 2020 on the Council Website\, it was agreed this would be investigated by GTC staff and a response sent to him. \n Councillor Dobbie was concerned regarding meetings returning to Richmond House. \n RESOLVED to approve 2021/22 meeting schedule\, Full Council meetings to remain at Marshalls Sports Ground\, Committee meetings to return to Richmond House. \nNote: Councillor Key voted against the above resolution. \n 12. ANNUAL PUBLIC MEETING \nRESOLVED to hold the Annual Public Meeting on the 5th October 2021 at the All Saints church or John Robinson Memorial Church if All Saints is unavailable \n13. APPOINTMENT OF REPRESENTATIVE TO AN OUTSIDE BODY (Paper G) \nRESOLVED to appoint Councillor Panter to the Armed Forces Day 2022 working group. \nNote: Councillor Key abstained from voting on the above resolution. \n14. MOTION MOVED BY COUNCILLOR C. DAVIES \n“I would like to put a motion forward to the council that a working Group to be set up for the Queen’s Diamond Jubilee to organise a party in the park and a concert in the evening possibly followed by a firework display on Marshalls Sports Ground” \nSeconded by Councillor Boles \nRESOLVED that the Finance & Strategy Committee on the 21 September 2021 should produce a scoping document and consider a working group on holding a Platinum Jubilee event and report back to full council. \nThere was a query on the six month rule for attending meetings and when this came back into effect.  Cllr O’Connor said he would ask GTC staff to check with LALC on the provisions of this rule and report back to Councillors. \nMeeting concluded at 8.35pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-01-09-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210728T180000
DTEND;TZID=Europe/London:20210728T190000
DTSTAMP:20210923T122312Z
CREATED:20210722T085244Z
LAST-MODIFIED:20210923T122312Z
UID:26961-1627495200-1627498800@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council – 28.07.2021
DESCRIPTION:AGENDA Extraordinary Full Council - Wednesday 28 July 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 28 July 2021 at 6:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor James Ward – arrived at 6.04pm \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Pat O’Connor \nCouncillor Denise Schofield \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. TOWN CLERK RECRUITMENT (Paper A) \nNote: Councillor Ward arrived at the meeting at 6:04pm \nCouncillor Key raised a point of order. \nRESOLVED to suspend Standing Order 7 to discuss the agenda item. \nNote: Councillor Key abstained from voting on the above resolution. \nCouncil received and considered amendments to initial Town Clerk Contract of Employment. \nRESOLVED to accept the amended Town Clerk Contract of Employment as per Paper A. \nNote: Councillors Key and Velan abstained from voting on the above resolution. \nMeeting concluded at 6.31pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-28-07-2021-extraordinary/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210714T180000
DTEND;TZID=Europe/London:20210714T190000
DTSTAMP:20210923T122246Z
CREATED:20210709T121209Z
LAST-MODIFIED:20210923T122246Z
UID:26944-1626285600-1626289200@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council 14.07.2021
DESCRIPTION:AGENDA Extraordinary Full Council 14.07.2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 14 July 2021 at 6:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor James Ward \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. TOWN CLERK RECRUITMENT (Paper A) \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nRESOLVED to accept the recommendation from the recruitment panel as per Paper A. \nMeeting concluded at 6.16pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-14-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210707T190000
DTEND;TZID=Europe/London:20210707T210000
DTSTAMP:20220126T133613Z
CREATED:20210607T112254Z
LAST-MODIFIED:20220126T133613Z
UID:26872-1625684400-1625691600@gainsborough-tc.gov.uk
SUMMARY:Full Council 07.07.2021
DESCRIPTION:Agenda - Full Council - Wednesday 7 July 2021 - Public\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nRecorded Vote: Recorded Vote 7th July \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 7 July 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor James Ward \nCouncillor Kenneth Woolley \nAlso Present:  x2 Members of the public \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Paul Key \nCouncillor Baptiste Velan \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nCouncillor Dobbie declared a personal interest in agenda item 7 as he was related to a co-option candidate. \nCouncillor Craig declared a personal interest in agenda item 7 as he was related to a co-option candidate. \nCouncillor Davies declared a personal interest in agenda item 7 as he was related to a co-option candidate. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \n i. Meeting of Council held on Wednesday 2 June 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 2 June 2021 be approved and signed as a correct record. \nNote: Four Councillors abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper B) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper C) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. CO-OPTION (Paper D) \nThree of the four candidates were present at the meeting\, one had sent apologies. \nPersonal statements were read out and a vote taken. \nAt the request a recorded vote was taken as follows: – \nTimothy Wood – 4 votes for\, 5 votes against\, 3 abstained from voting \nRon Jackson – 0 votes for\, 3 votes against\, 9 abstained from voting \nCaz Davies – 6 votes for\, 1 vote against\, 5 abstained from voting \nSusan Craig – 5 votes for\, 2 votes against\, 5 abstained from voting \nRESOLVED that Caz Davies be elected as Councillor to Gainsborough Town Council. \n8. COMMITTEE VACANCIES \nRESOLVED to appoint Councillor Plastow to the Finance and Strategy Committee for 2021/22. \nTwo nominations received for the Personnel Committee. \nA vote was taken as follows: – \nCouncillor Schofield    6 for\, 3 against\, 3 abstained from voting \nCouncillor Key             5 for\, 4 against\, 3 abstained from voting \nRESOLVED to appoint Councillor Schofield to the Personnel Committee for 2021/22. \nA vacancy remains on the Planning Committee. \n9. MEETING CALENDAR (Paper E) \nCouncil considered approval of the 2021/22 meeting schedule \nRESOLVED to approve the 2021/22 meeting schedule and a further review to take place at September Full Council meeting\, and consideration be made that Full Council meetings be held at Marshalls Sports Ground and committee meetings revert back to Richmond House from September. \n10. ANNUAL PUBLIC MEETING \n RESOLVED to defer the item until the September Full Council following seeking clarification if an Annual Public meeting must take place this year. \nContent to consider for the agenda; – Richard Davies (LCC Highways)\, Mike Hopper (Gainsborough Neighbourhood plan)\, PCC Marc Jones\, something for Harry Clarke long service. \n11. CIVIC SERVICE \nCouncil considered arrangements for the annual Civic Service. \nRESOLVED that the Chairman would speak with the Deputy Clerk on an appropriate way forward. \n12. APPOINTMENT OF REPRESENTATIVE TO AN OUTISDE BODY \nCouncillor considered appointing a representative to the Gainsborough Crisis Action Team. \nRESOLVED to appoint Councillor Dannatt as a Council representative on the Gainsborough Crisis Action Team. \n13. UTILITY VEHICLE (UTV) \nCouncil considered the recommendation made by the Property and Services Committee at it’s meeting held on 9 June 2021. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £5\,500 be taken from general reserves\, but a part exchange with the current Kawasaki Mule be negotiated. \nFarmstar have now confirmed they would offer £1\,500 for part exchange of the old Kawasaki Mule. \nRESOLVED to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £4\,000 be taken from general reserves. \n14. ACTING TOWN CLERK \nCouncil considered the recommendation made by the Personnel Committee at its meeting held on Wednesday 23 June 2021: \nRESOLVED TO RECOMMEND TO FULL COUNCIL to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \nRESOLVED to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \nMeeting concluded at 7.56pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-07-07-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210602T190000
DTEND;TZID=Europe/London:20210602T210000
DTSTAMP:20210730T125738Z
CREATED:20210527T131856Z
LAST-MODIFIED:20210730T125738Z
UID:26851-1622660400-1622667600@gainsborough-tc.gov.uk
SUMMARY:Full Council - 02.06.2021
DESCRIPTION:Full Council agenda - Wednesday 2nd June 2021\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 26 May 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor Denise Schofield \nCouncillor James Ward \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Dennis Dannatt \nCouncillor Sean Graham \nCouncillor Sally Loates \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \n Meeting of Council held on Tuesday 4 May 2021 \n RESOLVED that the minutes of the meeting held on Tuesday 4 May 2021 be approved and signed as a correct record. \nNote: Councillor Panter abstained from voting on the above resolution. \ni. Meeting of Council held on Wednesday 26 May 2021 (Paper B) \n RESOLVED that the minutes of the meeting held on Wednesday 26 May 2021 be approved and signed as a correct record. \nNote: Councillors Boles\, Panter\, Schofield and Ward abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper C) \nCouncillor Boles noted the resolutions regarding the Belt Road TRO and Spital Hill TRO requests\, and advised the issues are being progressed. \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper D) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. COMMITTEE VACANCIES \nRESOLVED to appoint Councillor Key to the Finance and Strategy Committee for 2021/22. \nNote: Councillors Davies and Schofield voted against the above resolution. \nNote: Councillor Boles abstained from voting on the above resolution. \nRESOLVED to appoint Councillor Panter to the Property and Services Committee for 2021/22. \nNote: Councillors Davies and Schofield abstained from voting on the above resolution. \n8. YEAR END ACCOUNTS 31 March 2021 (Paper E) \nCouncil considered approval of the end of year accounts for the 2020/21 financial year\, which consist of the following documents: \ni. Consolidated Balance Sheet\nii. Income and Expenditure Account Report\niii. Income and Expenditure Account Analysis Report\niv. Income and Expenditure by Budget Headings Report\nv. Trial Balance \nRESOLVED to approve end of year accounts for year-end 31st March 2021. \n9. AGAR: ANNUAL INTERNAL AUDIT REPORT (Paper F) \nRESOLVED to NOTE the AGAR Annual Internal Audit for 2020/21. \n 10. AGAR: SECTION 1 – ANNUAL GOVERNANCE STATEMENT (Paper G) \nMembers considered the statements numbered 1 – 9 in Section 1 of the Annual Governance and Accountability Return. \nRESOLVED to complete Section 1 – Annual Governance Statement for 2020/21 as follows: – \nsections 1-8 with the answer YES to the statements\, and N/A to the statement in section 9 \n11. AGAR: SECTION 2 – ACCOUNTING STATEMENTS (Paper H) \nMembers considered the accounting statements. \nRESOLVED to approve Section 2 – Accounting Statements for 2020/21 and for the Chairman to sign the statements. \n12. ANNUAL PUBLIC MEETING \n RESOLVED to defer the item until the July Full Council to discuss further. \n13. STRUCTURE AND FUNCTIONS AMENDMENTS \nCouncil were asked to clarify\, \ni. if the Personnel committee is monthly or quarterly\, if monthly will it meet in August? \nii. if the Property and Services Committee is to meet in August? \nBelow are the adopted sections of the Town Council Structure and Functions \n7. Personnel Committee Terms of Reference \nMeeting frequency \n7.3 One meeting every calendar month. The meeting will take place once a quarter on the second Wednesday of the month at 7pm. \n9. Property and Services Terms of Reference \nMeeting frequency \n9.3 One meeting every calendar month. The meeting will take place on the second Tuesday of every month at 7pm. \nRESOLVED that: \n1) 7.3 Be amended to read ‘One meeting every calendar month (with the exception of August). The meeting will take place on the second Wednesday of the month at 7pm.’ \n2) 9.3 Be amended to read ‘One meeting every calendar month (with the exception of August). The meeting will take place on the second Tuesday of every month at 7pm.’ \n14. ALTERATIONS TO DOCUMENTS \nMembers NOTED the sections 3.11 – 3.16 were contained within Paper G of 26 April 2021. \nRESOLVED that: Members agree to alterations to the Finance Regulations and other documents where work currently undertaken by the old Working Parties and the Sub-Committees have been subsumed within the four new committees; and approve the following: – \n1) Minor changes to many policies to reflect the change of name of some committees. \n2) A common-sense approach to be taken that would see the work delegated to the appropriate committee under the new structure. For any matter where clarity is sought\, this should be referred to the Finance and Strategy Committee for consideration. \n3) A requirement to make several amendments to the Financial Regulations as follows. \nFinancial Regulation 4.1 to be amended to read (additional line is in bold/underline): \nExpenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget. This authority is to be determined by: \n\nthe Council for all items over £10\,000; or\na duly delegated committee of the Council for items over £3\,000; or\nthe Clerk and / or RFO\, in consultation with Chairman of Council or Chairman of the appropriate committee\, for any items over £500 and below £3\,000; or\nthe Clerk and / or Deputy Clerk (RFO) for items below £500.\n\n4) A new Financial Regulation be inserted between 5.1 and 5.2 to read: \nThe authorisation given to the Town Clerk or Deputy Clerk (RFO) under Financial Regulation 4.1 relates to ‘routine expenditure’. Such budget lines will be made clear at the time the budget is set. All expenditure by the Town Clerk or Deputy Clerk (RFO) will be reported to the next meeting of the Finance and Strategy Committee as part of the normal budget monitoring process. \n5) For the current financial year the Town Clerk and Deputy Clerk be given authorisation for ‘routine expenditure’ previously identified under Financial Regulation 5.2. \nNote: Councillor Key voted against the above resolution. \n16. APPOINTMENT OF REPRESENTATIVE TO AN OUTSIDE BODY \nMembers considered the invite to become a company member of North Notts & Lincs Community Rail Partnership CIC. There would be no charge to the Council and Company members have the right to vote at the AGM. \nAlso an invite to join the Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership meeting three times a year and include Gainsborough in their area. \nRESOLVED that Councillor Panter be appointed as the Gainsborough Town Council representative on both North Notts & Lincs Community Rail Partnership CIC and Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership. \nNote: Councillor Davies left the meeting at 7.33pm \n16. MOTION MOVED BY COUNCILLOR DOBBIE  \nThis Council Notes: \n\nThe Gainsborough Town Neighbourhood Plan has taken almost 6 years to come to the present point of Referendum.\nDuring that time the Development of the Southern SUE (Sustainable Urban Extension) has started to the South East of the Town envelope.\nA substantial area of Land running from the Gainsborough Civil War marker on Foxby Lane (which is under our management) to the Bluebell Woods (on the Eastern side of the railway line from the old railway sidings\, south of the railway bridge on Lea Road) along the Ridge Edge to the west of the Southern SUE has been left as undesignated land.\n\nThis Council Observes: \n\nThat there is a Green Belt running along this Ridge from Castle Hills Woods in the north to this location separating the Trentside area from the Uphill area of Gainsborough\, which is protected by Green Spaces designations in the GTNP (Gainsborough Town Neighbourhood Plan) up for acceptance by referendum on 6th\nThat the GTNP if adopted by Referendum on Thursday 6th May 2021 is a living document which will adapt as our town develops and grows.\n\nThis Council Resolves: \n\nThat this undesignated area of land to the west of the Southern SUE should be designated The Ridgeway Green Space in the first amendment to the GTNP upon its adoption after a successful Referendum result.\n\nI so Move   Councillor Dobbie\, seconded by Councillor Schofield \nRESOLVED that Members note the motion but mute it as it is already contained within the Neighbourhood Plan. \nMeeting concluded at 7.41pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-02-06-2021/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210526T060000
DTEND;TZID=Europe/London:20210526T190000
DTSTAMP:20210616T115830Z
CREATED:20210519T131443Z
LAST-MODIFIED:20210616T115830Z
UID:26839-1622008800-1622055600@gainsborough-tc.gov.uk
SUMMARY:Full Council - 26.05.2021 (extraordinary)
DESCRIPTION:Extraordinary Full Council - Wednesday 26 May 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an Extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 26 May 2021 at 6:05pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor James Plastow \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Sean Graham \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor Denise Schofield \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. RENEWAL OF INSURANCE (Paper A) \nCouncil considered options relating to the renewal of the Town Council’s insurance. \nMembers RESOLVED to: – \n\nInstructing the Deputy Clerk to renew the insurance with Zurich on a Long Term Agreement of 3 years at a cost of £10\,945.25 (inclusive of applicable taxes) per annum.\n\n  \nMeeting concluded at 6.23pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-26-05-2021-extraordinary/
LOCATION:Marshalls Sports Ground and Community Hall
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210426T190000
DTEND;TZID=Europe/London:20210426T210000
DTSTAMP:20210616T113243Z
CREATED:20210421T133046Z
LAST-MODIFIED:20210616T113243Z
UID:26750-1619463600-1619470800@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council 26/04/2021
DESCRIPTION:  \nREMOTE Extraordinary Full Council - Monday 26 April 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/Q8G7OkchcU \nMINUTES of an Extraordinary REMOTE Meeting of Council held on Monday 26 April 2021 at 7:00pm\n Present: \nCouncillor Keith Panter (Chairman) \nCouncillor Matt Boles \nCouncillor Liz Clews \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sean Graham \nCouncillor Paul Key \nCouncillor Pat O’Connor – arrived at 7.10pm \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \nJessica Flowers                      Admin Support Officer \nAlso Present:                          1 Member of the public \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Sally Loates \nRESOLVED to accept apologies received and reason given. \n2. PUBLIC QUESTION TIME \nMrs Nicholson\, an allotment holder raised her concerns regarding the Structure and arrangements document at agenda item 10 and issues with delegated powers. Some allegations were put forward and Councillor Craig agreed to take these forward with Mrs Nicholson outside of the meeting. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n No declarations were made. \n 4. MINUTES OF THE PREVIOUS MEETING (Paper A) \ni. Meeting of Council held on Tuesday 2 March 2021 \nRESOLVED that the minutes of the meeting held on Tuesday 2 March 2021 be approved and signed as a correct record. \nNote: Councillors Craig & Schofield abstained from voting on the above resolution. \n5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B) \nRESOLVED to NOTE draft minutes. \n7. TOWN CLERKS REPORT (Paper C) \nNote: Councillor O’Connor arrived at the meeting at 7:10pm \nRESOLVED to NOTE the report. \n 7. ALLOTMENT HANDBOOK (Paper D) \n Council NOTED the resolution made by the Community Services Committee on Tuesday 9 March 2021: \nRESOLVED to RECOMMEND TO FULL COUNCIL to adopt the draft Allotment Handbook. \nCouncil considered the Allotment Handbook. \nIt was proposed and seconded to adopt the draft Allotment Handbook \nNote: At the request of Councillor Key a recorded vote was taken as follows: – \nVotes for: – Councillors Boles\, Clews\, Dannatt\, Davies\, Dobbie\, Graham\, O’Connor\, Panter\, Plastow\, Schofield\, Velan\, Woolley \nVotes against: – Councillor Key \nMembers that abstained from voting: – Councillor Craig \nCARRIED to adopt the draft Allotment Handbook \n 8. CORONAVIRUS RECOVERY GRANT (Paper E) \nCouncil NOTED the recommendation made by the Management and Finance Committee on Tuesday 16 March 2021: \n RESOLVED that subject to Full Council approving a criteria policy at the April meeting a £5\,000 Community Resilience Grant be established from general reserves. The grant would be used to assist organisations that support groups or individuals impacted by the pandemic and associated measures. Applications for the grant would be reviewed on a monthly basis. \nCouncil considered the policy and application form. \nRESOLVED to adopt the Coronavirus Recovery Grant policy and application form. \n 9. RETURN OF PHYSICAL MEETINGS (Paper F) \nCouncil received an update about the return to physical meetings and considered several associated issues. \nMembers raised concerns that the current coronavirus regulations permitting remote meetings applies only to meetings held before 7 May and will then have to return to physical meetings. \nThe Deputy Clerk informed Members that a Council has taken a case to the High Court on Wednesday 21 April about whether existing legislation in the Local Government Act (1972) allows councils to continue meeting virtually. No decision has currently been heard. \nRESOLVED to: – \n1. hold the following extraordinary meetings whilst the regulations are still in place: – \nWednesday 5 May – Community Services Committee \nThursday 6 May – Personnel Committee \n2. After 17 May return to physical meetings at Marshalls Sports Ground \n3. Move Council and Committee meetings on a day\, for example Tuesday to Wednesday\, and Wednesday to Thursday\, in order to be accommodated at Marshalls \n 10. TOWN COUNCIL STRUCTURE AND ARRANGEMENTS (Paper G) \nCouncil NOTED the resolution made on Tuesday 2 March 2021: \nRESOLVED to approve the proposal set out in section three of the report and for the matter to be considered again at the April 2021 meeting of Full Council. \nCouncil considered the proposed updated Structures and Functions document. \nIt was proposed and seconded to accept the recommendation in the paper to adopt the proposed Structure and Functions document. \nAn amendment was proposed and seconded to defer the matter to study the document further. \nThe vote on the amendment was taken first as follows: – \nFor: – x3 Councillors \nAgainst: – x7 Councillors \nMembers that abstained from voting: – x4 Councillors \nAMENDMENT FAILED \n Note: At the request of Councillor Dobbie a recorded vote was taken as follows: – \nThe vote on the recommendation was taken first as follows: – \nFor: – Councillors Boles\, Clews\, Craig\, Davies\, Dobbie\, Graham\, Panter\, Plastow\, Schofield\, Velan\, Woolley \nAgainst: – Councillors Dannatt\, Key \nMembers that abstained from voting: – Councillor O’Connor \nCARRIED to adopt the proposed Structure and Functions document \n11. ANNUAL PUBLIC MEETING \nCouncil considered arrangements and content for annual public meeting to be held between 1 March 2021 and 1 June 2021\, Local Government Act 1972\, Schedule 12. \nThe Deputy Clerk informed of Members of some advice received from LALC regarding holding he Annual Public Meeting. \n“Providing the roadmap is on track\, restrictions should be lifted on 21 June allowing life back to normal.  The council may want to consider postponing the APM until after that date.  I know this is outside of the legal timeframe\, however I feel it would be unlikely to be challenged in the circumstances.” \nMembers were keen to invite the new Police and Crime Commissioner to present at the meeting. \nRESOLVED to defer the item until the June Full Council to discuss further. \nMeeting concluded at 8:13pm. \n 
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-26-04-2021/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210302T190000
DTEND;TZID=Europe/London:20210302T210000
DTSTAMP:20210427T105641Z
CREATED:20210225T150755Z
LAST-MODIFIED:20210427T105641Z
UID:26626-1614711600-1614718800@gainsborough-tc.gov.uk
SUMMARY:Full Council 02.03.2021
DESCRIPTION:REMOTE - Full Council meeting - 2nd March 2021 (Public)\nAll the meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://youtu.be/EbzgK77ZF8I \nMINUTES of a REMOTE Meeting of Council held on Tuesday 2 March 2021 at 7:00pm\n   \nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Matt Boles \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sean Graham \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Baptiste Velan – left the meeting at 20:53 \nCouncillor James Ward \nCouncillor Kenneth Woolley \nIn Attendance: \nTom Clay                                Town Clerk \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Sally Loates – arrived in the meeting at 20:23 \nCouncillor Denise Schofield \nRESOLVED to accept apologies received and reason given. \n2. PUBLIC QUESTION TIME \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNo declarations were made. \n4. COUNCIL TO RECEIVE AN UPDATE FROM WLDC PLANNING OFFICERS \nWLDC officers gave an update on progress made on development and regeneration in Gainsborough. Diane Krochmal the Assistant Director Homes and Communities and Sally Grindrod-Smith Assistant Director Planning and Regeneration set out how planning information will be shared with the Town Council in the future. \n The officers confirmed that the slides presented during the meeting would be shared. A further update would be given in six months’ time and they would be in touch with the Town Clerk to arrange it. \n5. MINUTES OF THE PREVIOUS MEETING (Paper A) \nMeeting of Council held on Tuesday 2 February 2021 \nRESOLVED that the minutes of the meeting held on Tuesday 2 February 2021 be approved and signed as a correct record. \nNote: Councillor Ward abstained from voting on the above resolution. \n6. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B) \n RESOLVED to NOTE draft minutes. \n7. TOWN CLERKS REPORT (Paper C) \n RESOLVED to NOTE the report. \n 8. TOWN COUNCIL STRUCTURE AND ARRANGEMENTS \nCouncil NOTED the recommendation made the Policy Review Working Group on 18 February 2021: \nRESOLVED RECOMMEND TO FULL COUNCIL that it consider approval of the proposal set out in the report. \nNote: Councillor Loates arrived in the meeting at 20:23. \nRESOLVED to approve the proposal set out in section three of the report and for the matter to be considered again at the April 2021 meeting of Full Council. \nNote: Councillor Key and Councillor Plastow abstained from voting on the above resolution. \n9. PIGEON POLICY \nCouncil NOTED the recommendation made the Policy Review Working Group on 18 February 2021: \nRESOLVED RECOMMEND TO FULL COUNCIL to adopt the Pigeon Lofts and Keeping Pigeons Policy. \nCouncillor Dannatt provided further information on his feedback. He said that his suggestion about the number of birds to be held per plot should be tweaked slightly in the way suggested by the Town Clerk. \nRESOLVED to adopt the Pigeon Policy with the inclusion of Cllr Dannatt’s amendments. \nNote: Councillor Key abstained from voting on the above resolution. \n10. GRASS VERGE CUTTING \nMembers considered arrangements for the 2021-2022 highways verge grass cutting scheme. \nNote: Councillor Velan left the meeting at 20:53. \nRESOLVED to approve option one of the report for Continental Landscapes to undertake  the work in 2021-2022 only\, ten cuts per annum at £1\,481.58 per cut until 31st March 2022. \nNote: Councillor Dobbie abstained from voting on the above resolution. \n11. REINSTATEMENT OF TRIPLE DEPTH GRAVES IN THE GENERAL CEMETERY \nRESOLVED to extend the meeting past 21:00. \nCouncil considered reinstating the provision of triple depth graves in the General Cemetery. \nRESOLVED to approve: \ni. Option one which would see the provision of triple depth graves in the General Cemetery reinstated;\nii. That the cost is that set out at appendix A of the report\, and;\niii. Each application for a triple depth grave will be considered individually from the perspective of health and safety as not every location in the General Cemetery is suitable. \nMeeting concluded at 21:08
URL:https://gainsborough-tc.gov.uk/meeting/full-council-02-03-2021/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210202T190000
DTEND;TZID=Europe/London:20210202T210000
DTSTAMP:20210414T114440Z
CREATED:20210128T124207Z
LAST-MODIFIED:20210414T114440Z
UID:26388-1612292400-1612299600@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:REMOTE Full Council Meeting - Tuesday 2nd February 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMembers of the public can view the meeting on YouTube at: https://www.youtube.com/watch?v=eo-pw5ZlHmY \nMINUTES of a REMOTE Meeting of Council held on Tuesday 2 February 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matt Boles \nCouncillor Sean Brennan \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie – arrived at the meeting at 7:08pm \nCouncillor Pat O’Connor \nCouncillor Keith Panter – arrived at the meeting at 7:06pm \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Sally Loates \nCouncillor James Ward \nRESOLVED to accept apologies received and reason given. \n2. PUBLIC QUESTION TIME \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n Councillor Woolley declared a personal interest in agenda item 7 as an employee of the NHS. \n 4. MINUTES OF THE PREVIOUS MEETING (Paper A) \ni. Meeting of Council held on Tuesday 5 January 2021 \nRESOLVED that the minutes of the meeting held on Tuesday 5 January 2021 be approved and signed as a correct record. \nNote: Councillor Brennan abstained from voting on the above resolution. \n5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B) \n RESOLVED to NOTE draft minutes. \n6. TOWN CLERKS REPORT (Paper C) \n Note: Councillor Panter arrived at the meeting at 7:06pm \n RESOLVED to NOTE the report. \n7. MOTION MOVED BY COUNCILLOR BOLES \nNote: Councillor Lambie arrived at the meeting at 7:08pm after experiencing technical difficulties. \nJohn Coupland Hospital – Gainsborough \n Council to note that following the removal of various services over several years at John Coupland Hospital\, there is now speculation that Consultant led outpatient services are also to be withdrawn. \nCouncil resolves to write a letter to United Lincolnshire Hospital Trust (ULHT) explaining that the Town Council is extremely concerned to protect services at John Coupland Hospital. Whilst also seeking answers as to if ULHT can confirm if it does intend to withdraw some or all the outpatient services from John Coupland Hospital? \nIf it does\, then can it please provide details of the recovery plan it will put in place to manage the consequential long term impact on the health and wellbeing of Gainsborough residents? \nWe all appreciate that the Covid-19 Pandemic is stretching NHS services\, but the impact of such a withdrawal of services from Gainsborough would have similar far-reaching consequences to both the physical and mental wellbeing of Gainsborough residents as the short-term impact of Covid. \nSeconded by Councillor Davies \nNote: Councillor Key declared a personal interest as a Lincolnshire County Councillor. \nRESOLVED to write a letter to United Lincolnshire Hospital Trust (ULHT) explaining that the Town Council is extremely concerned to protect services at John Coupland Hospital. Whilst also seeking answers as to if ULHT can confirm if it does intend to withdraw some or all the outpatient services from John Coupland Hospital? \nIf it does\, then can it please provide details of the recovery plan it will put in place to manage the consequential long term impact on the health and wellbeing of Gainsborough residents? \nMeeting concluded at 7.26pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-3/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210105T190000
DTEND;TZID=Europe/London:20210105T210000
DTSTAMP:20210401T134001Z
CREATED:20201230T114403Z
LAST-MODIFIED:20210401T134001Z
UID:25969-1609873200-1609880400@gainsborough-tc.gov.uk
SUMMARY:Remote Full Council Meeting
DESCRIPTION:REMOTE Full Council meeting- Tuesday 5 January 2021\n  \nAgenda and meeting papers can be accessed in the PDF pack above. \nMINUTES of a REMOTE Meeting of Council held on Tuesday 5 January 2021 at 7:00pm\n Present: \nCouncillor Keith Panter (Chairman) \nCouncillor Matt Boles \nCouncillor Liz Clews \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Kenneth Woolley \nIn Attendance: \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncil noted the unprecedented situation caused by the Covid 19 pandemic. Accessing meetings over the course of the last year has been challenging for some Members. \nRESOLVED to suspend Standing Order 3.e until the Annual Meeting on Tuesday 4 May 2021 to allow apologies for non-attendance to be accepted. \nCouncillor Sean Brennan \nCouncillor Harry Clarke \nCouncillor Baptiste Velan \nCouncillor James Ward \nRESOLVED to accept apologies received and reason given. \n2. PUBLIC QUESTION TIME \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \nMeeting of Council held on Tuesday 1 December 2020 \n RESOLVED that the minutes of the meeting held on Tuesday 1 December 2020 be approved and signed as a correct record. \nNote: Councillors Boles\, Clews\, Craig and Dannatt abstained from voting on the above resolution. \n5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B) \n RESOLVED to NOTE draft minutes. \n6. TOWN CLERKS REPORT (Paper C) \n RESOLVED to NOTE the report. \n7. COMMITTEE PLACES \nCouncil to make appointments to vacancies on committees / working groups.\nX1 Planning and Development Committee \nRESOLVED to appoint Councillor Craig onto the Planning and Development Committee. \n8. COMMITTEE ON STANDARDS IN PUBLIC LIFE CONSULTATION (Paper D) \nCouncil noted that the Committee on Standards in Public Life have set a deadline of 29 January 2021 to respond to a consultation relating to Standards Matters. NALC has set a deadline for its response to Friday 15 January 2021. \nRESOLVED that individual Members submit their responses to the Town Clerk prior to 15 January 2021 in order for him to collate and respond as a collective from the Council. \n9. REVIEW OF MEETINGS (Paper E) \nCouncil considered the review into the holding of meetings and considered the options in relation to the holding of physical and remote meetings. \nRESOLVED to: \ni. Note the contents of appendix A;\nii. Approve the updated meeting timetable at appendix B;\niii. Continue with remote meetings until at least the Annual Meeting of Council to be held on Tuesday 4 May 2021;\niv. Keep open the option of returning to physical meetings if the situation dramatically improves\, and;\nv. Hold a further review at the end of April with consideration of the matter at the Annual Meeting of the Town Council. \n10. 2020 / 2021 BUDGET (Paper F) \nCouncil noted the recommendation made by the Management and Finance Committee at its meeting held on Tuesday 15 December 2020 the Committee approved the charges and fees\, accepted amendments and: \nRESOLVED TO RECOMMEND TO FULL COUNCIL to agree the proposed budget and an increase 3% precept level for 2021 / 2022. \nRESOLVED to approve the proposed budget and request of £527\,860 which is required by Gainsborough Town Council for the 2021/22 precept.  This is equivalent to a Parish Council Tax of £113.53 per band D property\, an increase of 3% from 2020/22. \n11. OFFICE PHONES (Paper G) \nCouncil noted the issues set out in the report and considered the options that would help resolve them. \nRESOLVED to approve option 1 of moving the office phone to a VOIP system\, and; \ni. allocate a provisional budget\nii. in the first-year one off expenditure of up to £2\,200 will be required. This would be on top of the normal annual cost. This could be for handsets; set-up costs and costs relate to the current agreement.\niii. in future years a provisional budget of £1\,550 will be required.\niv. delegate power to the Town Clerk\, the Chairman of Management and Finance Committee and the Chairman of the Town Council to finalise the arrangements within the provisional budget. \nNote: Councillor Key voted against the above resolution. \nMeeting concluded at 7.55pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/remote-full-council-meeting/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201201T080000
DTEND;TZID=Europe/London:20201201T170000
DTSTAMP:20210401T125133Z
CREATED:20210118T132445Z
LAST-MODIFIED:20210401T125133Z
UID:26185-1606809600-1606842000@gainsborough-tc.gov.uk
SUMMARY:Full Council December 2020
DESCRIPTION:FC - Tuesday 1 December 2020\nAgenda and meeting papers can be accessed in the PDF pack above.\n\nMINUTES of a REMOTE Meeting of Council held on Tuesday 1 December 2020 at 7:00pm\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Sean Brennan \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Kenneth Woolley \nIn Attendance: \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matt Boles \nCouncillor Harry Clarke \nCouncillor Liz Clews \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Baptiste Velan \n2. PUBLIC QUESTION TIME \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None declared. \n 4. MINUTES OF THE PREVIOUS MEETING (Paper A) \n Meeting of Council held on Tuesday 3 November 2020 \n RESOLVED that the minutes of the meeting held on Tuesday 3 November 2020 be approved and signed as a correct record. \nNote: Councillors Lambie and Schofield abstained from voting on the above resolution. \n5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B) \n RESOLVED to NOTE draft minutes. \n6. TOWN CLERKS REPORT (Paper C) \n RESOLVED to NOTE the report. \n7. 30MPH PASSIVE NOTIVES FOR FOXBY LANE \nCouncil noted and considered the resolution below made at the October 2020 meeting of the Planning & Development Committee. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to create a budget of £220 to purchase 22 30mph passive notices for Foxby Lane. \nRESOLVED to create a budget of £220 to purchase 22 30mph passive notices for Foxby Lane. \nNote: Councillor Key abstained from voting on the above resolution. \n8. COMMITTEE PLACES \nCouncil to make appointments to vacancies on committees / working groups. \n\nX1 Management and Finance Committee\nX1 Planning and Development Committee\n\nRESOLVED that Councillor Schofield be appointed to the Management and Finance Committee. There is one vacancy remaining on the Planning and Development Committee. \n 9. EXTERNAL AUDIT (Paper D) \nCouncil NOTED the outcome of the external audit for the 2019-2020 financial year and considered any matters arising. \n10. COMPLAINTS POLICY (Paper E) \nCouncil noted the recommendation made by the Policy Review Working Group and considered adoption of the amended Complaints Policy. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the amended Complaints Policy. \nRESOLVED to adopt the amended Complaints Policy. \nNote: Councillor Key voted against the above resolution. \n11. COUNCILLOR VACANCY (CO-OPTION) POLICY (Paper F) \nCouncil noted the recommendation made by the Policy Review Working Group and considered adoption of the amended Councillor Vacancy (Co-option) Policy. \n RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the amended Councillor Vacancy (Co-option) Policy. \nRESOLVED to adopt the amended Councillor Vacancy (Co-option) Policy. \n Note: Councillors Key and Woolley voted against the above resolution. \nNote: Councillor Loates abstained from voting on the above resolution. \n12. GDPR POLICY PACK (Paper G) \nCouncil noted the recommendation made by the Policy Review Working Group and to consider adoption of the policies and procedures contained in the GDPR pack. \n RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the GDPR Policies and Procedures pack containing: – \n\nData Protection Policy\nGeneral Privacy Notice\nPrivacy Notice for Staff*\, Councillors and Role Holders**\nPrivacy Policy\nSubject Access Request Policy\nData Breach Policy\nDocument Retention Policy\nTemplate Data Consent Form\n\nRESOLVED to adopt the GDPR Policies and Procedures pack containing: – \n\nData Protection Policy\nGeneral Privacy Notice\nPrivacy Notice for Staff*\, Councillors and Role Holders**\nPrivacy Policy\nSubject Access Request Policy\nData Breach Policy\nDocument Retention Policy\nTemplate Data Consent Form\n\nNote: Councillor Key voted against the above resolution. \nNote: Councillor Woolley abstained from voting on the above resolution. \n13. MOTION PROPOSED BY COUNCILLOR DOBBIE \nCouncil considered the motion: “that all Sub-Committees and Working Groups be assumed into their main Committees to decrease the number of meetings held whilst remote meetings are in place.” Seconded by Councillor Brennan. \nCouncillor O’Connor suggested a wider review of the Councils Structure and Functions was needed and Members were broadly supportive of the suggestion. \nA vote was taken on the motion as follows: – \nVotes for: -1 \nVotes Against: – 5 \nAbstained: – 5 \nMOTION FALLEN \nMeeting concluded at 8.27pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-december-2020/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201103T190000
DTEND;TZID=Europe/London:20201103T190000
DTSTAMP:20210118T144814Z
CREATED:20210118T132058Z
LAST-MODIFIED:20210118T144814Z
UID:26182-1604430000-1604430000@gainsborough-tc.gov.uk
SUMMARY:Full Council November 2020
DESCRIPTION:FC - Tuesday 3 November 2020\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Sean Brennan \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matt Boles \nCouncillor Harry Clarke \nCouncillor Denise Schofield \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n  \nNone declared. \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Tuesday 6 October 2020\n\n  \nRESOLVED that the minutes of the meeting held on Tuesday 6 October 2020 be approved and signed as a correct record. \n  \nNote: Councillors Dobbie\, Loates and Woolley abstained from voting on the above resolution. \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n\nTOWN CLERKS REPORT (Paper C)\n\n  \nThe Town Clerk updated Members on the upcoming lock down rules with regards our sites. \n  \nRESOLVED to NOTE draft minutes. \n  \n\n COMMITTEE PLACES\n\n  \nCouncil to make appointments to vacancies on committees / working groups. \n\nX1 Management and Finance Committee\n\n  \nRESOLVED that Councillor Davies be appointed to the Management and Finance Committee. \n  \n\n LALC COUNTY COMMITTEE CO-OPTION (Paper D)\n\n  \nCouncil considered nominating a representative for the LALC County Committee. \n  \nRESOLVED to nominate Councillor O’Connor as a representative on the LALCA County Committee. \n  \n\n CHRISTMAS LIGHTS (Paper E)\n\n  \nCouncil considered accepting the quote and approve expenditure relating to Christmas Lighting. \n  \nRESOLVED to agree to approve the expenditure of £12\,700 and instruct R&E Electrical to undertake the Christmas lighting work. \n  \n\n WEBSITE (Paper F)\n\n  \nCouncil considered options relating to the creation of a new Town Council website. \n  \nThe recommendation was proposed and seconded. \n  \nAn amendment to continue to use the Lincolnshire County Council website for 6 months then review was proposed and seconded. \n  \nA vote was taken on the amendment: 4 votes for\, 6 votes against \n  \nA vote was taken on the substantive: 6 votes for\, 4 votes against \n  \nRESOLVED to: \n\nApprove option 2 of drumBEAT creating a new website for the Town Council;\nAgree to expenditure of £2\,000 to establish the new site and include £120 in the budget for future years to cover ongoing maintenance\, and;\n\niii.    Instruct the Town Clerk to work with drumBEAT to set up the new website. \n  \nMeeting concluded at 8.09pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-november-2020/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201006T190000
DTEND;TZID=Europe/London:20201006T190000
DTSTAMP:20201222T155417Z
CREATED:20201222T155417Z
LAST-MODIFIED:20201222T155417Z
UID:25917-1602010800-1602010800@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Paper A - Tuesday 6 October 2020\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Matt Boles \nCouncillor Sean Brennan \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie – arrived at the meeting at 7.26pm \nCouncillor Paul Key \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \nJessica Flowers                      Admin Support Officer \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor David Dobbie \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Kenneth Woolley \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n  \nNone declared. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Tuesday 1 September 2020\n\n  \nRESOLVED that the minutes of the meeting held on Tuesday 1 September 2020 be approved and signed as a correct record. \n  \nNote: Councillors Schofield and Velan abstained from voting on the above resolution. \n  \n13 \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)\n\n  \nRESOLVED to NOTE draft minutes. \n  \nNote: Councillor Key requested an invite to the next Community Services Committee meeting. \n  \n  \n\nTOWN CLERKS REPORT (Paper C)\n\n  \nRESOLVED under Standing Order 10.a.vi to change the order of business on the agenda and defer the agenda item to the end of the meeting. \n  \n  \n\n COMMITTEE PLACES\n\n  \nCouncil to make appointments to vacancies on committees / working groups. \n\nX1 Management and Finance Committee\n\n  \nNo Member expressed an interest in the vacancy so the position remains vacant. \n  \n  \n\n RECOMMENDATIONS FROM COMMITTEES / WORKING GROUPS (Paper D)\n\n  \nRESOLVED TO RECOMMEND FULL COUNCIL to adopt the Staff Appraisal Policy\, replacing the current Staff Appraisal and Pay Review Policy. \n  \nRESOLVED to adopt the Staff Appraisal Policy\, replacing the current Staff Appraisal and Pay Review Policy. \n  \n  \n\n MOTION MOVED BY COUNCILLOR KEY (Paper E)\n\n  \nCouncil to form a Scrutiny Committee of six Members with a 50/50 split of three majority group and three independent Members\, know Ex-officio Members. This will need a change of Structure and Functions\, but I feel it will give a better balance to the proposed Scrutiny Committee. \n  \nThe Scrutiny side of any major decision in my opinion is imperative and should include a Call – In procedure that requires two thirds of the Committee present on the night of the Scrutiny Committee meeting. \n  \nCouncillor Dannatt seconded the motion. \n  \nRESOLVED under Standing Order 10.a.vi to refer the motion to the Management and Finance Committee for further consideration. \n  \n  \n\n MOTION MOVED BY COUNCILLOR KEY\n\n  \nThe Council to look closely at the decision we made on Roses Sports Ground and to scrutinise the Lease that was agreed between the Town Council and the Gainsborough Trinity Foundation to make sure that both parties are doing what was agreed. \n  \nNo seconder was forthcoming. \n  \nMOTION FALLEN \n  \n  \n12 \n  \n  \n\n MOTION MOVED BY COUNCILLOR KEY\n\n  \nI constantly complain that I cannot get into meetings since we have gone to remote meetings and I do not think I am the only Councillor affected. \nOn 8th Sept I tried to get into the Community Services Committee meeting\, because I am not a Member of that committee\, I would still have to ask the Chair to speak on an issue. \nI was amazed to be told by the Clerk that you have to contact him before 5 O’clock the previous day to ask a question. \nTHIS IS NOT IN OUR STANDING ORDERS \nRecently I have not been able to get into a Personnel Committee meeting\, on Weds 9th Sept although I am a Member of that committee\, I missed the whole meeting. \nOn 15th Sept at a Management & Finance Committee meeting of which I am a Member\, I could not get in to start with and when I did get in after 15 mins\, the agenda item was 6 so I had missed two thirds of the Meeting. \nI am sure that I am not the only person having problems and we also have an Elected Councillor who is kept out of remote meetings all together.  I believe that the issues need looking at to try and make sure Elected Members can get into meetings to do their duty. \nAlso at the last Full Council Meeting it was stated by the Leader that things are now far better on remote meetings\, more Councillors can participate at meetings\, this does not seem to be the case looking at numbers in the meetings mentioned above. \n  \nCouncillor O’Connor seconded the motion. \n  \nRESOLVED under Standing Order 10.a.vi to refer the motion to the Management and Finance Committee for further consideration. \n  \n  \n            EXCLUSION OF PRESS AND PUBLIC \n  \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n  \n  \n\n TOWN CLERKS REPORT (Paper C)\n\n  \nNote: Councillor Dobbie arrived at the meeting at 7.26pm \n  \nRESOLVED to NOTE the matters contained in the report. \n  \n  \n  \n  \nMeeting concluded at 7.31pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-2/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201001T190000
DTEND;TZID=Europe/London:20201001T190000
DTSTAMP:20210118T144756Z
CREATED:20210118T131714Z
LAST-MODIFIED:20210118T144756Z
UID:26180-1601578800-1601578800@gainsborough-tc.gov.uk
SUMMARY:Full Council October 2020
DESCRIPTION:FC - Tuesday 6 October 2020\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Matt Boles \nCouncillor Sean Brennan \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie – arrived at the meeting at 7.26pm \nCouncillor Paul Key \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \nJessica Flowers                      Admin Support Officer \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor David Dobbie \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Kenneth Woolley \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n  \nNone declared. \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Tuesday 1 September 2020\n\n  \nRESOLVED that the minutes of the meeting held on Tuesday 1 September 2020 be approved and signed as a correct record. \n  \nNote: Councillors Schofield and Velan abstained from voting on the above resolution. \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)\n\n  \nRESOLVED to NOTE draft minutes. \n  \nNote: Councillor Key requested an invite to the next Community Services Committee meeting. \n  \n\nTOWN CLERKS REPORT (Paper C)\n\n  \nRESOLVED under Standing Order 10.a.vi to change the order of business on the agenda and defer the agenda item to the end of the meeting. \n  \n\n COMMITTEE PLACES\n\n  \nCouncil to make appointments to vacancies on committees / working groups. \n\nX1 Management and Finance Committee\n\n  \nNo Member expressed an interest in the vacancy so the position remains vacant. \n  \n\n RECOMMENDATIONS FROM COMMITTEES / WORKING GROUPS (Paper D)\n\n  \nRESOLVED TO RECOMMEND FULL COUNCIL to adopt the Staff Appraisal Policy\, replacing the current Staff Appraisal and Pay Review Policy. \n  \nRESOLVED to adopt the Staff Appraisal Policy\, replacing the current Staff Appraisal and Pay Review Policy. \n  \n\n MOTION MOVED BY COUNCILLOR KEY (Paper E)\n\n  \nCouncil to form a Scrutiny Committee of six Members with a 50/50 split of three majority group and three independent Members\, know Ex-officio Members. This will need a change of Structure and Functions\, but I feel it will give a better balance to the proposed Scrutiny Committee. \n  \nThe Scrutiny side of any major decision in my opinion is imperative and should include a Call – In procedure that requires two thirds of the Committee present on the night of the Scrutiny Committee meeting. \n  \nCouncillor Dannatt seconded the motion. \n  \nRESOLVED under Standing Order 10.a.vi to refer the motion to the Management and Finance Committee for further consideration. \n   \n\n MOTION MOVED BY COUNCILLOR KEY\n\n  \nThe Council to look closely at the decision we made on Roses Sports Ground and to scrutinise the Lease that was agreed between the Town Council and the Gainsborough Trinity Foundation to make sure that both parties are doing what was agreed. \n  \nNo seconder was forthcoming. \n  \nMOTION FALLEN \n  \n\n MOTION MOVED BY COUNCILLOR KEY\n\n  \nI constantly complain that I cannot get into meetings since we have gone to remote meetings and I do not think I am the only Councillor affected. \nOn 8th Sept I tried to get into the Community Services Committee meeting\, because I am not a Member of that committee\, I would still have to ask the Chair to speak on an issue. \nI was amazed to be told by the Clerk that you have to contact him before 5 O’clock the previous day to ask a question. \nTHIS IS NOT IN OUR STANDING ORDERS \nRecently I have not been able to get into a Personnel Committee meeting\, on Weds 9th Sept although I am a Member of that committee\, I missed the whole meeting. \nOn 15th Sept at a Management & Finance Committee meeting of which I am a Member\, I could not get in to start with and when I did get in after 15 mins\, the agenda item was 6 so I had missed two thirds of the Meeting. \nI am sure that I am not the only person having problems and we also have an Elected Councillor who is kept out of remote meetings all together.  I believe that the issues need looking at to try and make sure Elected Members can get into meetings to do their duty. \nAlso at the last Full Council Meeting it was stated by the Leader that things are now far better on remote meetings\, more Councillors can participate at meetings\, this does not seem to be the case looking at numbers in the meetings mentioned above. \n  \nCouncillor O’Connor seconded the motion. \n  \nRESOLVED under Standing Order 10.a.vi to refer the motion to the Management and Finance Committee for further consideration. \n  \n            EXCLUSION OF PRESS AND PUBLIC \n  \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n  \n\n TOWN CLERKS REPORT (Paper C)\n\n  \nNote: Councillor Dobbie arrived at the meeting at 7.26pm \n  \nRESOLVED to NOTE the matters contained in the report. \n  \nMeeting concluded at 7.31pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-october-2020/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200901T190000
DTEND;TZID=Europe/London:20200901T210000
DTSTAMP:20201222T162759Z
CREATED:20201222T162759Z
LAST-MODIFIED:20201222T162759Z
UID:25934-1598986800-1598994000@gainsborough-tc.gov.uk
SUMMARY:Full Council Meeting
DESCRIPTION:FC - Tuesday 1 September 2020\nPresent:                                 Councillor Keith Panter (Chairman) \n  \nCouncillor Matt Boles \nCouncillor Liz Clews \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Harry Clarke \nCouncillor Sean Brennan \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nThe Town Clerk read out a submission from Simon Nicholson\, Spital Hill Allotment Secretary and Allotment Sub-Committee Chairman. \nRESOLVED to NOTE the submission and that it would be considered at item 8. \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n  \nNone declared. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Tuesday 7 July 2020\n\n  \nRESOLVED that the minutes of the meeting held on Tuesday 7 July 2020 be approved and signed as a correct record. \n  \nNote: Councillor Key voted against the above resolution. \n10 \n  \n  \nNote: Councillor Ward abstained from voting on the above resolution. \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n  \n\nTOWN CLERKS REPORT (Paper C)\n\n  \nRESOLVED to NOTE the matters contained in the report. \n  \n  \n\n COMMITTEE PLACES\n\n  \nCouncil to make appointments to vacancies on committees / working groups. \n\nX2 Management and Finance Committee\nX1 Planning and Development Committee\n\n  \nRESOLVED to appoint Councillor Brennan to both Management and Finance Committee and Planning and Development Committee. \n  \n  \n\n REVIEW OF MEETINGS (Paper D)\n\n  \nMembers considered the review into the holding of meetings and considered the options in relation to the holding of physical and remote meetings. \n  \nCouncillor Boles proposed\, seconded by Councillor Lambie that Council:- \n\nNote the NALC checklist at appendix 1;\napprove the amended Remote Meeting Protocols set out at appendix 2 which will remain in place regardless of which option is selected;\n\n\nadopt the revised timetable set out at appendix 3;\n\n\ncontinue with remote meetings until January 2021 as it will minimise risk and is in line with NLAC guidance\, unless major changes to government guideline are issued;\nhold a further review in December 2020\, and;\ninstruct the Town Clerk to investigate further the possibility of holding hybrid meetings\, and;\n\n\nshould the Government bring forth major legislative changes before January 2021 consideration could be given to holding physical meetings.\n\n  \nCouncillor Dobbie proposed an amendment to Councillor Boles recommendation that Committee Chairmen come to their own decision whether meetings are held remotely or not\, seconded by Councillor Key. \n  \nA vote was taken on the amendment as follows: – \n  \nFor: 4 votes \nAgainst: 5 votes \nAbstained: 2 \n  \nAMEMDMENT FAILED \n  \n  \n  \n  \n  \n09 \n  \n  \nA vote was taken on the original motion\, now the substantive\, as follows: – \n  \nFor: 8 votes \nAgainst: 2 votes \nAbstained: 1 \n  \nCARRIED \n  \n\n EXCLUSION OF PRESS AND PUBLIC\n\n  \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n  \nThe item can be treated as confidential because they relate to issues\, such as\, terms of service\, contractual arrangements and the engagement of staff. \n  \n  \n\n TOWN CLERK’S PROBATION (Paper E)\n\n  \nMembers note and considered the recommendation made by the Personnel Committee on Wednesday 15 July 2020 that: “Following a successful probation period\, the Clerk be confirmed in post.” \n  \nRESOLVED to following a successful probation period\, the Town Clerk be confirmed in post. \n  \nNote: Councillor O’Connor abstained from voting on the above resolution. \n  \n  \n  \nMeeting concluded at 8.51pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200707T190000
DTEND;TZID=Europe/London:20200707T200500
DTSTAMP:20210118T145750Z
CREATED:20210118T145404Z
LAST-MODIFIED:20210118T145750Z
UID:26191-1594148400-1594152300@gainsborough-tc.gov.uk
SUMMARY:Full Council July 2020
DESCRIPTION:FC - Tuesday 7 July 2020\nPresent: \nCouncillor Richard Craig (Chairman) \nCouncillor Sean Brennan \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter – arrived at the meeting at 7:33pm \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \nJessica Flowers                      Admin Support Officer \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Harry Clarke \nCouncillor Matthew Boles \nCouncillor Chris Lambie \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n  \nNone declared. \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Tuesday 16 June 2020\n\n  \nCouncillor Dobbie raised concerns that appointing Members to Committee vacancies was not on the agenda. \n  \n            RESOLVED to include Committee Vacancies on the next Full Council agenda. \n  \nNote: Councillors Dobbie\, Loates and Woolley abstained from voting on the above resolution. \n  \nRESOLVED that the minutes of the meeting held on Tuesday 16 June 2020 be approved and signed as a correct record. \n  \nNote: Councillors Craig\, Dannatt and Schofield abstained from voting on the above resolution. \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)\n\n  \nRESOLVED to NOTE draft minutes. \n  \nCouncillor Dobbie advised Planning Training is currently being organised and will be open to all Members on the Council not just Planning & Development Committee members. \n  \nNote: Councillors Brennan and Clews abstained from voting on the above resolution. \n  \n\nTOWN CLERKS REPORT (Paper C)\n\n  \nRESOLVED to NOTE the matters contained in the report. \n  \n\nRICHMOND PARK PUBLIC TOILETS (Paper D)\n\n  \nMembers considered the opening of the public toilets in Richmond Park following the Covid 19 lockdown measures being lifted. \n  \nNote: Councillor Panter arrived at the meeting at 7:33pm. \n  \nRESOLVED to keep the public toilets closed on Richmond Park until further government guidance had been received and reviewed and clarity around the insurance position had been received\, then delegate the matter to Community Services Committee for further consideration and decision regarding the opening of the toilets. \n  \nIt was further RESOLVED that should the Community Services Committee pursue a course of action that incurs additional expenditure or new budget lines the matter would be discussed at the next meeting of the Management & Finance Committee meeting. \n  \n\nCIVIC SERVICE 2020 (Paper E)\n\n  \nMembers considered the arrangements for the 2020 Civic Service. \n  \nIt was proposed and seconded to leave the matter until a new Mayor is in situ. \n  \nAn amendment was proposed and seconded to postpone the event until early in 2021 with it taking place before the end of the municipal year (31 March 2021). \n  \nA vote for the amended motion was taken and the AMENDMENT FELL. \n  \nA vote for the substantive motion to leave the matter until a new Mayor is in situ was taken and the MOTION CARRIED.  \n  \nRESOLVED to leave the arrangements of the Civic Service until a new Mayor is in situ. \n  \nMeeting concluded at 8.05pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-july-2020/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200616T190000
DTEND;TZID=Europe/London:20200616T195100
DTSTAMP:20210118T150434Z
CREATED:20210118T150105Z
LAST-MODIFIED:20210118T150434Z
UID:26194-1592334000-1592337060@gainsborough-tc.gov.uk
SUMMARY:Full Council June 2020
DESCRIPTION:ExFC - Tuesday 16 June 2020\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Matthew Boles \nCouncillor Sean Brennan \nCouncillor Liz Clews \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \nJessica Flowers                      Admin Support Officer \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Denise Schofield \nCouncillor James Ward \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n  \nNote: Councillor Dobbie left the meeting at 7:04pm \n  \nNone declared. \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Tuesday 3 March 2020\n\n  \nNote: Councillor Davies arrived at the meeting at 7:05pm \n  \nNote: Councillor Dobbie returned to the meeting at 7:07pm \n  \nRESOLVED that the minutes of the meeting held on Tuesday 3 March 2020 be approved and signed as a correct record. \n  \nNote: Councillors Boles\, Brennan\, Davies\, Dobbie\, Velan and Woolley abstained from voting on the above resolution. \n  \n\nMINUTES OF THE PREVIOUS REMOTE MEETING (Paper B)\n\n  \n\nMeeting of Council held on Wednesday 27 May 2020\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 27 May 2020 be approved and signed as a correct record. \n  \nNote: Councillor Key voted against the above resolution. \n  \nNote: Councillor Woolley abstained from voting on the above resolution. \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nRESOLVED to NOTE draft minutes. \n  \nNote: Councillors Dobbie\, Loates\, Panter and Woolley abstained from voting on the above resolution. \n  \n\nMATTERS TO NOTE (Paper D)\n\n  \nRESOLVED to NOTE the matters contained in the report. \n  \nCouncillor Boles proposed a vote of thanks the all members of staff for keeping the Council functioning as it should in the unprecedented times. \n  \n\nRATIFICATION OF EMERGENCY DECISIONS (Paper E)\n\n  \nRESOLVED to approve the ratification of the emergency decisions. \n  \nNote: Councillors Dobbie and Key abstained from voting on the above resolution. \n  \n\nTEMPORARY MEETING ARRANGEMENTS (Paper F)\n\n  \nIt was noted that if physical meetings could not take place the Allotments Sub-Committee meeting in August would be postponed. \n  \nRESOLVED to approve the temporary meeting calendar and arrangements. \n  \n\nAGAR: ANNUAL INTERNAL AUDIT REPORT (Paper G)\n\n  \nRESOLVED to NOTE the AGAR Annual Internal Audit for 2019/20. \n   \n\nAGAR: SECTION 1 – ANNUAL GOVERNANCE STATEMENT (Paper G)\n\n  \nMembers considered the statements numbered 1 – 9 in Section 1 of the Annual Governance and Accountability Return. \n  \nRESOLVED to complete Section 1 – Annual Governance Statement for 2019/20 as follows: – \nsections 1-8 with the answer YES to the statements\, and N/A to the statement in section 9 \n  \nNote: Councillor Key voted against the above resolution \n  \n\nAGAR: SECTION 2 – ACCOUNTING STATEMENTS (Paper G)\n\n  \nMembers considered the accounting statements. \n  \nRESOLVED to approve Section 2 – Accounting Statements for 2019/20. \n  \nMeeting concluded at 7.51pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-june-2020/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200527T190000
DTEND;TZID=Europe/London:20200527T190000
DTSTAMP:20201222T164857Z
CREATED:20201222T164857Z
LAST-MODIFIED:20201222T164857Z
UID:25962-1590606000-1590606000@gainsborough-tc.gov.uk
SUMMARY:Full Council Meeting
DESCRIPTION:ExFC - Wednesday 27 May 2020  \nPresent:                                 Councillor David Dobbie (Chairman) \nCouncillor Chris Lambie – arrived at 7:05pm \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \n  \n  \nIn Attendance:            \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nCouncillor Matt Boles – ex officio \nCouncillor Baptiste Velan \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n  \nNone received. \n  \n  \n\nMINUTES FROM THE PREVIOUS MEETING (Paper A)\n\n  \n\nMinutes of the meeting of Planning and Development Committee held on Tuesday 25 February 2020\n\n  \nRESOLVED that the minutes of the Planning and Development Committee meeting held on Tuesday 25 February 2020 be confirmed and signed as a correct record. \n  \n  \n\nRATIFICATION OF PLANNING RESPONSE (Paper B)\n\n  \nRESOLVED Committee ratified planning responses made through the emergency decision process during the coronavirus pandemic lockdown measures. \n  \n  \n\n PLANNING APPLICATIONS\n\n  \n\nApplication Ref No: 141089 (29/05/20\, 28 days)\n\nProposal: Planning application for two storey side extension and single storey rear extension. \nLocation: 25 Nelson Street\, Gainsborough \nRESOLVED that no objection be made. \n  \n\nApplication Ref No: 141127 (12/6/20\, 28 days)\n\nProposal: Planning application for a two storey side extension. \nLocation:41 North Parade\, Gainsborough \nRESOLVED that no objection be made. \n03 \n  \n  \n\nApplication Ref No: 140851 (16/6/20\, 28 days)\n\nProposal: Planning application to erect 5no. 2 bed apartments \nLocation: 49 Church Street\, Gainsborough \nRESOLVED Committee instructed that the number of apartments should be reduced to increase the provision of off-street parking. \n  \n  \n\n DECISION NOTICES (Papers C\, D & E)\n\n  \n\nApplication Ref No: 140030\n\nProposal: Planning application for installation of security fence to rear\, repairs to cracked lime plaster throughout\, and minor external repairs. \nLocation: 21 Market Place\, Gainsborough \nMembers NOTED the decision. \n  \n\nApplication Ref No: 140031\n\nProposal: Listed building consent for installation of security fence to rear\, repairs to cracked lime plaster throughout\, and minor external repairs. \nLocation: 21 Market Place\, Gainsborough \nMembers NOTED the decision. \n  \n\nApplication Ref No: 140740\n\nProposal: To change the use of the unit from A2\, B1 and D1 to a \nBeauty Salon (Sui Generis). \nLocation: Unit 008\, Mercury House\, Willoughton Drive\, Gainsborough. \nMembers NOTED the decision. \n  \n  \n\n STREET NAMING (Paper F & G)\n\n  \n\nWarren Wood\n\nRESOLVED that the matter be deferred to the next meeting for further consideration. That the Deputy Clerk is to inform WLDC that the Committee is still considering the matter. It was further resolved that before the next meeting Committee members would circulate a list to each of names with local importance which would form the basis for consideration at the next meeting. \n  \n\nWilson Street and Bowling Green Road\n\nRESOLVED that the Committee supports the list of road names put forward. \nNote: Councillor Plastow abstained from the vote. \n  \n  \n\n TREE PRESERVATION ORDERS\n\n  \nNone received. \n  \n  \n\n HOUSING ZONE\n\n  \nNo update received. \n  \n  \n  \n  \n  \n  \n  \n02 \n  \n  \n\n GAINSBOROUGH NEIGHBOURHOOD PLAN (Papers E & F)\n\n  \nCommittee noted that the plan has been submitted and is out for consultation (ends 20 July 2020) before consideration by the independent examiner. The submitted documents can be viewed at: https://www.west-lindsey.gov.uk/my-services/planning-and-building/neighbourhood-planning/all-neighbourhood-plans-in-west-lindsey/gainsborough-town-neighbourhood-plan/ \n  \nCommittee further noted that it is not clear when a referendum could take place and it could be pushed back until spring 2021. \nRESOLVED Committee instructed officers to approach WLDC to see what training is available for members\, particularly in relation to the Neighbourhood Plan. \n  \n  \n\n CYCLING AND WALKING ROUTE SIGNAGE\n\n            RESOLVED that consideration of the matter be deferred until the next meeting. \n  \n  \n\n TOWN STREET SIGNAGE\n\n            RESOLVED that consideration of the matter be deferred until the next meeting. \n  \n  \n\n LEISURE CENTRE AND CONNAUGHT ROAD RAMP\n\nRESOLVED Committee considered the matter and determined that Cllr Velan should be directed towards the Green Infrastructure Study\, the Heritage Plan\, and the Neighbourhood Plan. The Green Infrastructure Study has in particular ruled out a ramp in the tunnel between the leisure centre and Connaught Road (for use by cyclists and mobility scooters). \n  \n  \n  \n  \n  \nMeeting concluded at 7.58pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-3/
LOCATION:Virtual
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200303T190000
DTEND;TZID=Europe/London:20200303T200400
DTSTAMP:20210118T151212Z
CREATED:20210118T151147Z
LAST-MODIFIED:20210118T151212Z
UID:26198-1583262000-1583265840@gainsborough-tc.gov.uk
SUMMARY:Full Council March 2020
DESCRIPTION:FC - Tuesday 3 March 2020\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Harry Clarke \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor James Plastow \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matthew Boles \nCouncillor Richard Craig \nCouncillor Pat O’Connor \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor James Ward \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nCouncillor Panter declared a non pecuniary interest in agenda item 10 as a Member of Morton Parish Council. \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Tuesday 4 February 2020\n\n  \nRESOLVED that the minutes of the meeting held on Tuesday 4 February 2020 be approved and signed as a correct record. \n   \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS\n\n  \nRESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest. \n  \n\nRecommendation from Management and Finance Committee (Paper D)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to accept the quotation from Continental Landscapes for 10 cuts of the highway verges for 2020\, additional funds to be taken from General Reserves. \n  \nRESOLVED That Council: – \n\nagree to increase the grass verge cuts to 10 for the 2020/21 season\nincrease the budget by £690 from general reserves\napprove the quotation from Continental Landscapes of £15\,309.50\n\n  \n\nRecommendation from Management and Finance Committee (Paper E)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to make a virement of £1\,100 from the General Fund Reserve to Valuations (2060/3) to carry out insurance reinstatement costs for building on the following sites\, Roses\, Marshalls\, Levellings\, General Cemetery and Richmond Park\, and accept the quotation from Drewery and Wheeldon. \n  \nRESOLVED to make a virement of £1\,100 from the General Fund Reserve to Valuations (2060/3) to carry out insurance reinstatement costs for building on the following sites\, Roses\, Marshalls\, Levellings\, General Cemetery and Richmond Park\, and accept the quotation from Drewery and Wheeldon. \n  \nRESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting. \n  \niii.         Recommendation from Planning and Development Committee (Paper F) \n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to make a virement of £5\,000 from the General Fund Reserve to the Neighbourhood Plan reserve. \n  \n Council to note that as part of the Neighbourhood Plan process several matters have been raised by statutory consultees. The issues raised will require additional work from the consultant appointed by the Town Council to work with the steering group.  \n   \n Council to also note that currently the remaining budget set aside for the Neighbourhood Plan amounts to £4\,035.87 (which includes £2\,500 of grant funds). It is estimated however that the new work will lead to expenditure in the region of £9\,000. \n  \n Council to further note that any unspent funds in the Neighbourhood Plan reserve at the end of the project could be returned to the General Fund Reserve. \n             \n            At the request of Councillor Dobbie and Key a recorded voted was taken as follows: – \n  \nFor: – Clarke\, Clews\, Dannatt\, Davies\, Dobbie\, Lambie\, Loates\, Panter\, Plastow\, Woolley \n  \nAgainst: – Key \n  \nRESOLVED to make a virement of £5\,000 from the General Fund Reserve to the Neighbourhood Plan reserve. \n  \n\nRecommendation from Personnel Committee (Paper G)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the Adoption Policy. \n  \nRESOLVED to adopt the Adoption Policy. \n  \n\nSEALING AND SIGNING OF DOCUMENTS (Paper H)\n\n  \nRESOLVED to: – \n\nadopt the Common Seal and instruct the Clerk to purchase the Seal and associated stationary\napprove the list of signatories who are authorised to sign legal documents\, such as\, deeds\, contracts\n\nThe list be comprised of the Town Clerk (currently Tom Clay)\, the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate\, which currently are as follows: \n\nCouncillor Paul Key\nCouncillor Matt Boles\nCouncillor Keith Panter\n\n  \nNote: Councillor Key voted against the above resolution. \n  \n\nWEST LINDSEY PARISH CHARTER (Paper I)\n\n  \nRESOLVED that Council notes the draft Parish Charter\, that members had no specific comment to make and that the Town Clerk be instructed to inform West Lindsey of Council’s position. \n  \nNote: Councillors Clarke and Key voted against the above resolution. \n  \nNote: Councillors Dobbie and Plastow abstained from voting on the above resolution. \n  \n\nDRAFT MORTON NEIGHBOURHOOD PLAN (Paper J)\n\n  \n RESOLVED that Councillor Loates stand in as Chairman for this agenda item as Councillor Panter had declared an interest and did not wish to lead discussion. \n  \nRESOLVED that Council note the formal consultation (Neighbourhood Planning (General) Regulations 2012 (Regulation 14)) for the draft Morton Neighbourhood Plan and that the following feedback be given: \nIt is recognised that St Paul’s is outside the Morton Parish Council boundary. However\, town councillors felt that the Draft Morton Neighbourhood Plan could have given the Parish Church greater prominence within the plan. \n   \n\nCOMMITTEE VACANCIES\n\n  \nNo Members present wished to fill the vacancies on Management and Finance Committee or Planning and Development Committee. \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nNo report was received due to the Leader not being present at the meeting. \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL\n\n  \nMembers NOTED the report from the Town Clerk \n  \nMeeting concluded at 8.04pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-march-2020/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200204T190000
DTEND;TZID=Europe/London:20200204T190000
DTSTAMP:20210118T151513Z
CREATED:20210118T151405Z
LAST-MODIFIED:20210118T151513Z
UID:26200-1580842800-1580842800@gainsborough-tc.gov.uk
SUMMARY:Full Council February 2020
DESCRIPTION:FC - Tuesday 4 February 2020\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Harry Clarke \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matthew Boles \nCouncillor Richard Craig \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Monday 27 January 2020\n\n  \nRESOLVED that the minutes of the meeting held on Monday 27 January 2020 be approved and signed as a correct record. \n  \nNote: Councillors Clews\, Key\, Lambie\, O’Connor and Velan abstained from voting on the above resolution. \n  \n  \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n\n ANNUAL TOWN MEETING\n\n  \nMembers considered arrangements and content for annual public meeting to be held between 1 March 2020 and 1 June 2020\, Local Government Act 1972\, Schedule 12. \n  \nThe Clerk advised that the meeting could only be held in a licenced premises if no other facility was available. \n  \nRESOLVED to hold the Annual Public Meeting on Monday 20th April 2020 at 6:00pm at Richmond House. \nTo ask the Clerk to contact the following organisations to see if they will present at the meeting: – \n\nGainsborough Neighbourhood Plan\nMayflower 400\nPCC / Community Policing Team\nWLDC re new housing\nGTC projects including General Cemetery\nLCC Gainsborough Cycling and Walking Plan\n\n  \nNote: Councillors Clarke and Plastow abstained from voting on the above resolution. \n  \n\nCOMMITTEE VACANCIES\n\n  \nNo Members present wished to fill the vacancies on Management and Finance Committee or Planning and Development Committee. \n  \n\nPOLL CARDS\n\n  \nRESOLVED to have poll cards for the upcoming Hill Ward election and monies for the election to come from General Reserves. \n  \nNote: Councillor Key voted against the above resolution. \n  \nNote: Councillors Clarke\, Loates and Woolley abstained from voting on the above resolution. \n  \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nNo report was received due to the Leader not being present at the meeting. \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL\n\n  \nThe Town Clerk updated Members on Richmond House Conservatory\, War Memorial planning application\, Gainsborough in Bloom\, CIL and IT upgrade. \n  \nMeeting concluded at 7.43pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-february-2020/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200127T190000
DTEND;TZID=Europe/London:20200127T190000
DTSTAMP:20210118T152251Z
CREATED:20210118T151739Z
LAST-MODIFIED:20210118T152251Z
UID:26203-1580151600-1580151600@gainsborough-tc.gov.uk
SUMMARY:Full Council Ex January 2020
DESCRIPTION:Ex FC - Monday 27 January 2020\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sally Loates \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \n  \n  \nAlso Present:                         1 Member of the Public \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Liz Clews \nCouncillor Richard Craig \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor Baptiste Velan \nCouncillor James Ward \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Wednesday 8 January 2020\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 8 January 2020 be approved and signed as a correct record. \n  \nNote: Councillor Boles abstained from voting on the above resolution. \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS\n\n  \n\nRecommendation from Management and Finance Committee (Paper B)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve the 2020 / 2021 budget with a 3.75% increase\, equating to £110.22 per Band D Property\, an increase of £3.99 per annum. \n  \nAt the request of Councillor Dobbie a recorded vote was taken as follows: – \n  \nVotes For: – Councillor Boles\, Clarke\, Dannatt\, Davies\, Dobbie\, Loates\, Panter\, Plastow\, Schofield\, Woolley \n  \nRESOLVED to approve the 2020 / 2021 budget with a 3.75% increase\, equating to £110.22 per Band D Property\, an increase of £3.99 per annum.  \n  \n\nRecommendation from Management and Finance Committee (Paper C)\n\n  \nRESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest. \n   \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve and sign off Underlease of Roses Sports Ground and Pavilion to Gainsborough Trinity Foundation. \n  \nThe Deputy Clerk clarified that there is no break clause in the 25 year under lease. \n  \nRESOLVED to approve and sign off Underlease of Roses Sports Ground and Pavilion to Gainsborough Trinity Foundation. \n  \nNote: Councillor Schofield voted against the above resolution. \n  \nNote: Councillor Boles abstained from voting on the above resolution. \n  \nMeeting concluded at 7.12pm
URL:https://gainsborough-tc.gov.uk/meeting/ex-full-council-january-2020/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200108T190000
DTEND;TZID=Europe/London:20200108T205500
DTSTAMP:20210118T152300Z
CREATED:20210118T152150Z
LAST-MODIFIED:20210118T152300Z
UID:26205-1578510000-1578516900@gainsborough-tc.gov.uk
SUMMARY:Full Council January 2020
DESCRIPTION:FC - Wednesday 8 January 2020\nPresent: \nCouncillor Keith Panter (Chairman) – arrived at 7.04pm \nCouncillor Harry Clarke \nCouncillor Liz Clews \nCouncillor Richard Craig (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor James Ward \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \nAlso Present:                         WLDC Councillor Trevor Young \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matthew Boles \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Wednesday 4 December 2019\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 4 December 2019 be approved and signed as a correct record. \n  \n  \nNote: Councillors Clews\, Loates & Woolley abstained from voting on the above resolution. \n  \n  \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nNote: Councillor Panter arrived at the meeting 7.04pm. \n  \nRESOLVED to NOTE draft minutes. \n  \nNote: Councillor Panter took the Chair. \n  \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS\n\n  \n\nRecommendation from Management and Finance Committee (Paper D)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the below policies: – \n\nCouncillor Vacancy (Co-option) Policy\nVolunteer Policy\nCouncillor / Employee Protocol\nPublic Participation at Meetings Policy\nAnti-Fraud & Corruption Policy\nConfidential Reporting Policy\n\n  \nRESOLVED to adopt the below policies: – \n\nCouncillor Vacancy (Co-option) Policy\nVolunteer Policy\nCouncillor / Employee Protocol\nPublic Participation at Meetings Policy\nAnti-Fraud & Corruption Policy\nConfidential Reporting Policy\n\n  \n  \n\nRecommendation from Management and Finance Committee (Paper E)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve a precept with a 2% increase\, monetary terms £503\,150. An increase of £22\,010. The RFO will revised the budget paper accordingly for the Full Council meeting. \n  \nA full discussion regarding budget needs ensued. \n  \nCouncillor Dobbie proposed 3% increase to fall in line with district level referendum\, seconded by Councillor Plastow. \n  \nCouncillor Davies proposed an amendment to refer the budget back to Management and Finance Committee to look at again\, seconded by Councillor Ward. \n  \nA recorded vote was taken on the amendment as follows: – \n  \nVotes For: – Councillors Clews\, Craig\, Dannatt\, Davies\, Key\, Lambie\, Loates\, O’Connor\, Panter\, Schofield\, Ward\, Woolley \n  \nVotes Against: – Dobbie\, Plastow\, Velan \nAbstentions: – Clarke \n  \nCARRIED to refer the budget back to Management and Finance Committee to look at again and call an extraordinary Full Council meeting before the precept deadline. \n  \n  \n\nRecommendation from Management and Finance Committee (Paper J of 17 December 2019 Management and Finance Committee)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to create a budget of £775 from General Reserves to lay down 31 memorials in the General Cemetery extension identified as an imminent risk of failure following the first phase of testing\, and accept the quotation received from Retford Memorials. \n  \nRESOLVED to create a budget of £775 from General Reserves to lay down 31 memorials in the General Cemetery extension identified as an imminent risk of failure following the first phase of testing\, and accept the quotation received from Retford Memorials. \n  \n  \n\nRecommendation from Management and Finance Committee (Paper G)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to: – \n\nCreate a budget virement of £4\,000 from General Reserves to Computer Maintenance\nConsider quotations received from F5 Computing and Lincoln IT Solutions for new IT equipment\, and determine which company to appoint\nAgreed to use Office 365 for Officer and Councillor emails with a new domain of Gainsborough.gov.uk or Gainsboroughtc.co.uk if a government domain is rejected.\n\n  \n            RESOLVED to: – \n\nCreate a budget virement of £4\,000 from General Reserves to Computer Maintenance\nAccept the quotation from F5 Computing for new IT equipment\nAgreed to use Office 365 for Officer and Councillor emails with a new domain of Gainsborough.gov.uk or Gainsboroughtc.co.uk if a government domain is rejected.\n\n  \nNote: Councillors Clarke\, Dobbie\, Loates\, Plastow and Velan abstained from voting on the above resolution. \n  \n  \n\nMotion received from Councillor Davies (Paper H)\n\n  \nFollowing on from the resolution of Council on 14 May 2019 ‘that that all meetings on the proposed calendar be moved on a day\, i.e. Full Council\, Community Services\, Management and Finance and Planning and Development all become Wednesday meetings\, and Personnel becomes a Thursday meeting’\, and my failed motion on 3 July 2019 to revert the meeting schedule back to the proposed paper G App A of 14 May 2019\, I would like to propose Council \nreconsider the above resolution and revert the meeting back to the proposed schedule (please see paper G of 14 May 2019 meeting) with the immediate effect. \n  \nCouncillor Dannatt proposed an amendment to leave the meetings as they are\, seconded by Councillor Ward. \n  \nA recorded vote was taken on the amendment as follows: – \n  \nVotes For: – Councillors Clews\, Craig\, Dannatt\, Dobbie\, Velan\, Ward \n  \n  \nVotes Against: – Councillors Clarke\, Davies\, Key\, Lambie\, Loates\, O’Connor\, Panter\, Plastow\, Schofield\, Woolley \n  \n            AMENDMENT FALLEN \n  \n            A recorded vote was taken on the original motion as follows: – \n  \nVotes For: – Councillors Clarke\, Davies\, Key\, Lambie\, Loates\, O’Connor\, Panter\, Plastow\, Schofield\, Woolley \nVotes Against: – Councillors Clews\, Craig\, Dannatt\, Dobbie\, Ward \nAbstentions: – Councillor Velan \n  \nMOTION CARRIED to revert the meetings back to the proposed schedule (please see paper G of 14 May 2019 meeting) with the immediate effect. \n   \n\nMotion received from Councillor Key (Paper I)\n\n  \nMembers NOTED there was three pints to Councillor Keys. \n  \nManagement and Finance Committee to consider: – \n\nGTC Office premises and future of GTC at Richmond House\nGTC Staff Structure\n\n  \nCommunity Services Committee to consider: – \n\nGeneral Cemetery Memorials and valley burials\n\n  \n\n ANNUAL TOWN MEETING\n\n  \nMembers considered arrangements and content for annual public meeting to be held between 1 March 2020 and 1 June 2020\, Local Government Act 1972\, Schedule 12. \n  \nMembers were keen to have presentations / presence of: – \n\nGainsborough Neighbourhood Plan\nMayflower 400\nCommunity Policing Team\n\n  \nMembers asked the Clerk to see if the Annual Public meeting can be held in licensed premises. \n  \nMembers were keen to hold the APM in March or April prior to the Gainsborough Neighbourhood Plan referendum. \n  \nThe Clerk is to report back to the next meeting. \n   \n\nCOMMITTEE VACANCIES\n\n  \nRESOLVED to appoint Councillors Dobbie and Loates on to the Personnel Committee. \n  \nRESOLVED to appoint Councillor Key on to the Management and Finance Committee. \n  \n            RESOLVED to appoint Councillor Davies on the Community Services Committee. \n  \n  \n\nROSES SPORTS GROUND SUB-LEASE (Paper J)\n\n  \nNote: Councillor O’Connor left the meeting at 8.43pm. \n  \nThe Deputy Clerk advised that the Underlease of Roses Sports Ground and Pavilion to Gainsborough Trinity Foundation had only been received from the solicitors the day prior so would be deferred for approval to Management and Finance Committee in 2 weeks’ time. \nM&F have delegated authority under Structure and Functions To negotiate land transactions on behalf of the Council including the content of leases. \n  \nMembers were keen for Full Council to approve the final underlease. \n  \nRESOLVED that Full Council would sign off the final Underlease of Roses Sports Ground and Pavilion to Gainsborough Trinity Foundation once considered by Management and Finance Committee. \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nNo report was received due to the Leader not being present at the meeting. \n  \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL (Paper K)\n\n  \nThe Deputy Clerk reported to members of a vacancy on the Council following the resignation of Lesley Rollings\, and a Local Councillor drop in session at the Old Hall looking at the Gainsborough Cycling and Walking Network Plan on Tuesday 14 January 3pm – 4pm. \n  \nMeeting concluded at 8.55pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-january-2020/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20191204T190000
DTEND;TZID=Europe/London:20191204T190000
DTSTAMP:20210204T105332Z
CREATED:20210204T105332Z
LAST-MODIFIED:20210204T105332Z
UID:26461-1575486000-1575486000@gainsborough-tc.gov.uk
SUMMARY:Full Council December 2019
DESCRIPTION:22. FC - Wednesday 4 December 2019 (amended for website)\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie – arrived at 7.07pm \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk to the Council \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Liz Clews \nCouncillor Sally Loates \nCouncillor Kenneth Woolley \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Wednesday 6 November 2019\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 6 November 2019 be approved and signed as a correct record. \n  \nNote: Councillors Clarke\, Davies\, Lambie and Schofield abstained from voting on the above resolution. \n  \n  \n  \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS\n\n  \n\nRecommendation from Community Services Committee\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL that given no communication had been received from the Levellings Improvement Working Group the Working Group Members stand down and the Working Group reformed with Members that have time for the project and ask Full Council what the aspirations for the site are. \n  \n            Note: Councillor Dobbie arrived at the meeting at 7.07pm \n  \n             \nCouncillor Craig presented Members with an update report and gave his assurance that works and consultation is taking place\, and would provide Community Services Committee quarterly reports. \n  \nMembers REJECTED the above recommendation. \n  \nNote: Councillor O’Connor abstained from voting on the above resolution. \n  \n  \n\nRecommendation from Personnel Committee (Paper C4)\n\n  \nRESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest. \n  \nCONFIDENTIAL MINUTE \n  \n  \n\nROSES SPORTS GROUND SUB-LEASE\n\n  \nThe Deputy Clerk advised that the Underlease of Roses Sports Ground to Gainsborough Trinity Foundation is still under review. \n  \nHowever\, the current revision received from GTF Solicitors they have now deleted the provision for the tenant to pay the Landlord’s costs of the lease: – \n\nThe tenant shall be responsible for any legal costs in relation to the preparation and execution of this Lease and related documents.\n\n  \nThe Deputy Clerk advised that the HoT’s agreed by Council in July included: – \n\nLegal Costs To be paid by the applicant\n\n  \n  \n                        RESOLVED that: – \n\nThe tenant shall be responsible for any legal costs in relation to the preparation and execution of this Lease and related documents.\n\nbe reinstated into the Lease. \n  \nNote: Councillor Boles abstained from voting on the above resolution. \n  \n  \nRESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting. \n  \n\nMEETING ATTENDANCE MAY – NOVEMBER 2019 (Paper F)\n\n  \nMembers reviewed Member attendance from May – November 2019. \n  \nRESOLVED that all future Member Attendance reports are presented in May for the previous Civic Year and remove the % column as for some Members it doesn’t accurately represent number of meetings attended. \n  \n  \n\nCOMMITTEE VACANCIES\n\n  \nRESOLVED that Councillor Woolley be appointment to the Personnel Committee for 2019 / 2020. \n  \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nCouncillor Boles reported that a workshop / round the table discussions will take place on Saturday 18 January in order to get Members talking and aid the Council to function better\, and be the it can be for the town. \n  \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL (Paper G)\n\n  \nThe Deputy Clerk distributed the report and presented same to members. \n  \n  \n  \nMeeting concluded at 8.07pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-december-2019/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20191106T190000
DTEND;TZID=Europe/London:20191106T190000
DTSTAMP:20210204T104837Z
CREATED:20210204T104752Z
LAST-MODIFIED:20210204T104837Z
UID:26459-1573066800-1573066800@gainsborough-tc.gov.uk
SUMMARY:Full Council November 2019
DESCRIPTION:21. FC - Wednesday 6 November 2019\nPresent: \nCouncillor Keith Panter (Chairman) \nCouncillor Matthew Boles – arrived at 7.09pm \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor David Dobbie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor James Ward \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk to the Council \nSean Alcock                            Operations Manager \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matthew Boles – would be late \nCouncillor Chris Lambie \nCouncillor Lesley Rollings \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Wednesday 2 October 2019\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 2 October 2019 be approved and signed as a correct record. \n  \nNote: Councillors Clews and Panter abstained from voting on the above resolution. \n  \n  \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \nMembers thanked Councillor O’Connor for stepping up to Chair the previous meeting. \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nRESOLVED to NOTE draft minutes. \n  \nNote: Councillor Boles arrived at the meeting at 7.09pm \n  \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS \n\n  \n\nRecommendation from Community Services Committee (Paper D)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to accept the quotation received from Hall Macadam Ltd for resurfacing works at Richmond Park and General Cemetery. Funds to come from: – \n6000/15           General Cemetery\, Footpath repairs                          £10\,000 \n            12000/20         Ear marked reserves\, General Footpath repairs            £10\,000 \nplus \n\nBudget virement to 6000/15 General Cemetery\, Footpath repairs from 2070/2 Administration\, External Auditor of £300\nBudget virement to 6000/15 General Cemetery\, Footpath repairs from 6000/18 General Cemetery\, Drainage of £345\nBudget virement to 4000/24 Richmond Park\, Footpath Repairs from 4000/2 Richmond Park\, House Maintenance of £747\n\n  \nRESOLVED to accept the quotation received from Hall Macadam Ltd for resurfacing works at Richmond Park and General Cemetery. Funds to come from: – \n6000/15           General Cemetery\, Footpath repairs                          £10\,000 \n                        12000/20         Ear marked reserves\, General Footpath repairs £10\,000 \nplus \n\nBudget virement to 6000/15 General Cemetery\, Footpath repairs from 2070/2 Administration\, External Auditor of £300\nBudget virement to 6000/15 General Cemetery\, Footpath repairs from 6000/18 General Cemetery\, Drainage of £345\nBudget virement to 4000/24 Richmond Park\, Footpath Repairs from 4000/2 Richmond Park\, House Maintenance of £747\n\n  \n  \n\nRecommendation from Community Services Committee (Paper E)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to accept the quotation received from R&E Electrical for the installation and removal of the Christmas lights around Gainsborough town centre. \n  \nRESOLVED to accept the quotation received from R&E Electrical for the installation and removal of the Christmas lights around Gainsborough town centre. \n  \n\nRecommendation from Community Services Committee (Paper F)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to accept the quotation received from Replay Maintenance to Rotor Rake to 1m perimeter for the sand filled pitch and carry out x12 patch repairs. Make a budget virement of £800 from 5000/16 Roses Cricket Renovation\, to 5000/20 all weather pitch maintenance. \n  \nRESOLVED to accept the quotation received from Replay Maintenance to Rotor Rake to 1m perimeter for the sand filled pitch and carry out x12 patch repairs. Make a budget virement of £800 from 5000/16 Roses Cricket Renovation\, to 5000/20 all weather pitch maintenance. \n  \n  \n\nRecommendation from Armed Forces\, Remembrance Sunday and War Memorial Working Group (Paper G)\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to amend Structure and Functions in order to allow 3 additional ‘third party community members with an interest in the project or able to act as a subject matter expert’. \n  \nRESOLVED to amend Structure and Functions in order to allow 2 additional ‘third party community members with an interest in the project or able to act as a subject matter expert’. \n  \n  \n\nWILDFLOWER VERGES\n\n  \nCouncillor Clews submitted figures for a number of identified locations for Wildflower Verges. \n  \nRESOLVED that a budget be created in the 2020/2021 budget for possible creation wildflower verges\, Members agreed that the working group had covered it’s remit and the working group now be disbanded and any future reports to go through Community Services Committee. \n  \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nCouncillor Boles reported the following: – \n\nUrges Members to show professional curtesy to Officers and return calls\, replied to email etc when contacted.\nHe had been working with Councillor Schofield to work at bringing the Council back together as a collective body\, questionnaires\, leaflets for Members to highlight any issues will be distributed in due course and a round table workshop to undertake a skills audit to ensure appropriate Councillors are on appropriate Committees for their skill set is being organised.\nHighways concerns supported by the Town Council on Morton Terrace and The Avenue are going out to public consultation which will\, if approved\, increase the highway safety near the schools.\nCleveland Surgery ‘Ask my GP’ is working well.\n\n  \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL (Paper H)\n\n  \nThe Deputy Clerk distributed the report and presented same to members. \n  \nCouncillor Woolley thanked office staff for the working being carried out whilst without a Clerk. \n  \nMeeting concluded at 8.15pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-november-2019/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20191002T190000
DTEND;TZID=Europe/London:20191002T190000
DTSTAMP:20210204T104151Z
CREATED:20210204T103801Z
LAST-MODIFIED:20210204T104151Z
UID:26457-1570042800-1570042800@gainsborough-tc.gov.uk
SUMMARY:Full Council October 2019
DESCRIPTION:20. FC - Wednesday 2 October 2019\nPresent: \nCouncillor Harry Clarke \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor James Ward \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk to the Council \nSean Alcock                            Operations Manager \n  \n  \nPrior to the meeting Councillor Ward presented Gillian Gray with the Citizen of the Year 2019 award. \n  \nDue to neither the Mayor or Deputy Mayor being present at the meeting\, nominations were requested for a Member to preside at the meeting. \n  \nNominations were received for Councillors Dobbie and O’Connor. \n  \nAt the request of Councillor Dobbie a recorded vote was taken as follows: – \n  \nCouncillor Dobbie       For: – Councillors Clarke\, Dannatt\, Dobbie\, Plastow\, Velan\, Ward \nAgainst: – Councillors Davies\, Key\, Lambie\, Loates\, O’Connor\, Schofield\, Woolley \n  \nCouncillor O’Connor   For: – Councillors Davies\, Key\, Lambie\, Loates\, O’Connor\, Schofield\, Woolley \nAgainst: – Councillors Clarke\, Dannatt\, Dobbie\, Plastow\, Velan\, Ward \n  \n            RESOLVED that Councillor O’Connor be the Chairman for the meeting. \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matthew Boles \nCouncillor Liz Clews \nCouncillor Richard Craig \nCouncillor Keith Panter \nCouncillor Lesley Rollings \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Papers A & B)\n\n  \n\nMeeting of Council held on Wednesday 4 September 2019\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 4 September 2019 be approved and signed as a correct record. \n  \nNote: Councillors Dobbie\, Lambie\, Loates and Woolley abstained from voting on the above resolution. \n  \n  \n\nExtraordinary Meeting of Council held on Wednesday 18 September 2019\n\n  \nRESOLVED that the minutes of the extraordinary meeting held on Wednesday 18 September 2019 be approved and signed as a correct record. \n  \nNote: Councillor Davies abstained from voting on the above resolution. \n  \n  \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \n      RESOLVED to NOTE draft minutes. \n  \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS \n\n  \n\nRecommendation from Community Services Committee (Paper E)\n\n  \nRESOLVED to RECOMMEND TO FULL COUNCIL to adopt the Exhumation Policy. \n  \n             RESOLVED to adopt the Exhumation Policy. \n  \n  \n\nRecommendation from Community Services Committee\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to amend Structure and Functions to increase the membership of the Wildflower Verges Working Group to 3 Councillors. \n  \nRESOLVED to amend Structure and Functions to increase the membership of the Wildflower Verges Working Group to 3 Councillors. \nRESOLVED under Standing Order 10.a.vi to alter the order of business and take item 8 next. \n  \n  \n\nCOMMITTEE VACANCIES\n\n  \nx1 Wildflower Verges Working Group \n  \nRESOLVED that Councillor Schofield be appointed to the Wildflower Verges Working Group for 2019 / 2020. \n  \nNote: Councillors Clarke abstained from voting on the above resolution. \n  \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS \n\n  \n\nRecommendation from Community Services Committee (Paper F)\n\n  \nRESOLVED to RECOMMEND TO FULL COUNCIL to agree the quotation received from Javelin to install a permanent irrigation system to water Marshalls cricket square. Additional funds required on top of the £2\,906.25 agreed for hire of irrigation equipment from Fineturf will be taken from General Reserves. \n  \nAt the request of Councillor Key a recorded vote was taken as follows: – \n  \nFor: – Councillors Dannatt\, Davies\, Lambie\, Loates\, O’Connor\, Plastow\, Schofield\, Velan\, Woolley \nAgainst: – Councillors Clarke\, Key \nAbstained from voting: – Councillors Dobbie\, Ward \n  \nRESOLVED to agree the quotation received from Javelin to install a permanent irrigation system to water Marshalls cricket square. Additional funds required on top of the £2\,906.25 agreed for hire of irrigation equipment from Fineturf will be taken from General Reserves. \n  \nIt was suggested that the Operations Manager investigate options to try and collect rain water for the tank. \n  \n\nRecommendation from Personnel Committee (Paper G)\n\n  \nRESOLVED to RECOMMEND TO FULL COUNCIL to adopt the: – \n\nStaff Appraisal & Pay Review Policy\nMaternity Leave Policy\nPaternity Leave Policy\nShared Parental Leave Policy\n\n  \nRESOLVED to adopt the: – \n\nStaff Appraisal & Pay Review Policy\nMaternity Leave Policy\nPaternity Leave Policy\nShared Parental Leave Policy\n\n  \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nNo report received due to the Leader sending apologies for the meeting. \n  \nCouncillor Dobbie raised an issue that a report wasn’t sent. \n  \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL (Paper H)\n\n  \nThe Deputy Clerk distributed the report and presented same to members. \n  \nCouncillor Woolley thanked office staff for the success of the Mayors Civic Service. \n  \nMeeting concluded at 7.38pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-october-2019/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190904T190000
DTEND;TZID=Europe/London:20190904T190000
DTSTAMP:20210204T103118Z
CREATED:20210204T102001Z
LAST-MODIFIED:20210204T103118Z
UID:26449-1567623600-1567623600@gainsborough-tc.gov.uk
SUMMARY:Full Council September 2019
DESCRIPTION:18. FC - Wednesday 4 September 2019\nPresent: \nCouncillor Keith Panter (In the Chair) \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Paul Key \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk to the Council \nSean Alcock                            Operations Manager \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor David Dobbie \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Lesley Rollings \nCouncillor Kenneth Woolley \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Wednesday 14 August 2019\n\n  \nRESOLVED that the minutes of the extraordinary meeting held on Wednesday 14 August 2019 be approved and signed as a correct record. \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS \n\n  \n\nRecommendation from Community Services Committee\n\n  \n            RESOLVED TO RECOMMEND TO FULL COUNCIL to: – \n\nmake a budget virement of £705.00 from General Reserves to New Christmas Lights\nPurchase additional light curtain for the Christmas tree incl the required 2m header bar with 19 sockets\, 19 sets of 24v cool white mini bulbs on 10m cables and the necessary additional 150VA weatherproof transformer at a cost of £705 +VAT\n\n  \nMembers NOTED that the item was presented for information purposes only\, as since the above recommendation was made on 10 July 2019 a revised budget has been approved which has incorporated £705 for new Christmas lights. \n  \n  \n\nRecommendation from Management and Finance Committee\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to: – \n\napprove the quotation received from Lincolnshire Assurance of £1\,032.50 to carry out x2 site visits in 19/20\nincrease the Internal Audit budget by £182.50 from General Reserves\n\n  \nMembers NOTED that the item was presented for information purposes only\, as since the above recommendation was made on 17 July 2019 a revised budget has been approved which has incorporated the £182.50 for Internal Audit. \n  \n  \n\nRecommendation and summary report from Wildflower Working Group (Paper D)\n\n  \nRESOLVED to defer the item to Community Services Committee for further clarification and discussion regarding the remit and membership. \n  \n  \n\nRecommendation from Policy Review working group in relation to new policies for adoption (Paper E)\n\n\nDeath of a Senior Figure – Policy and Protocol\nFilming and recording of meetings\n\n  \nRESOLVED to adopt the Death of a Senior Figure – Policy and Protocol and the Filming and Recording of Meetings Policy and approve a budget virement of £20 from general reserves to purchase 20 x black armbands. \n  \n            Note: Councillor Key voted against the above resolution. \nNote: Councillor Clarke abstained from voting on the above resolution. \n  \n\nRecommendation from Management and Finance Committee (Paper F)\n\n  \nRESOLVED to RECOMMEND TO FULL COUNCIL to adopt the Investment Strategy. \n  \nRESOLVED to adopt the Investment Strategy. \n  \n  \n\n STRUCTURE AND FUNCTIONS\n\n  \nMembers considered increasing membership of the Planning and Development Committee. \n  \nThe current membership was ‘The Committee shall consist of no less than 3 Councillors and will not exceed 6’. \n  \nRESOLVED to bring the Planning and Development Committee in line with the Management and Finance Committee and Community Services Committee and amend the membership in Structure and Functions to read ‘The Committee shall consist of no less than 5 Councillors and will not exceed 7’ \n  \nNote: Councillors Clarke and Key voted against the above resolution. \n  \nRESOLVED that Councillor Schofield be appointed to the Planning and Development Committee for 2019 / 2020. \n  \n  \n\n EXTERNAL AUDIT (Paper G)\n\n  \nMembers NOTED the external auditor’s report for the year ended 31 March 2019. \n  \nMembers thanked the RFO for another successful external audit with no issues raised. \n  \n  \n\nCOMMITTEE VACANCIES\n\n  \nx1 Management and Finance Committee \n  \nRESOLVED that Councillor Schofield be appointed to the Management and Finance Committee for 2019 / 2020. \n  \nNote: Councillors Clarke and Key abstained from voting on the above resolution. \n  \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nThe Leader advised of the following: – \n\nAttended a Transport Strategy Board meeting\, Thorndyke Way / Corringham Road junction has been approved to have a 3way traffic light\, Cross Street is again being looked at as a potential one way street\, town centre parking is still being looked into with backing from LCC\, Transport Strategy consultation is live.\nGainsborough Transport Strategy – Workshop Invitation – only 1 space per workshop 17th & 18th Advise Deputy Clerk if interested in attending\nCCG meeting regarding Cleveland House doctors was cancelled and is to be rescheduled\nMeeting with Ian Knowles at WLDC\nTown Clerk Interviews on 12th September\n\n  \nThe Leader stressed that all Members needed work together for the good of the town. \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL (Paper H)\n\n  \nThe Deputy Clerk distributed the report and presented same to members. \n  \nIt was requested that Marshalls Cricket irrigation be put on Community Services Committee for discussion. \n  \nMeeting concluded at 8.11pm \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-september-2019/
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190814T183000
DTEND;TZID=Europe/London:20190814T183000
DTSTAMP:20210204T100744Z
CREATED:20210204T100644Z
LAST-MODIFIED:20210204T100744Z
UID:26447-1565807400-1565807400@gainsborough-tc.gov.uk
SUMMARY:Full Council August 2019
DESCRIPTION:  \n17. Ex FC - Wednesday 14 August 2019\nPresent: \nCouncillor Keith Panter (In the Chair) \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Lesley Rollings \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor James Ward \nCouncillor Kenneth Woolley \n  \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \nRachel Allbones                      Deputy Clerk to the Council \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Tim Davies \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Wednesday 3 July 2019\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 3 July 2019 be approved and signed as a correct record. \n  \nNote: Councillors Boles\, Dobbie\, Loates\, Schofield and Woolley abstained from voting on the above resolution. \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n  \n\nCOMMITTEE VACANCIES\n\n  \nx1 Management and Finance Committee \nx1 Planning and Development Committee \nx1 Armed Forces Day\, Remembrance Sunday & War Memorial Working Group \n  \nRESOLVED that Councillor Lambie be appointed to the Planning and Development Committee for 2019 / 2020. \n  \nCouncillor Dobbie requested that Structure and Functions be looked at to increase the membership of the Planning and Development Committee due to both ex officio members being on the WLDC Planning Committee. \n  \n  \nRESOLVED that Councillor Lambie be appointed to the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group for 2019 / 2020. \n  \nNote: Councillor Clarke abstained from voting on the above resolution. \n  \n  \n\nMARSHALLS CRICKET WICKET RENOVATION (Paper C)\n\n  \nRESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest. \n  \n  \nMembers considered the quotations received for cricket wicket renovations and after care at the Marshalls site. \n  \nMembers NOTED the budget virement from general reserves of £1\,000 to fund the S106 agreement required to support planning permission is no longer required due to the Planning Officer at WLDC has been able to incorporate the agreed improvement works as conditions within the planning permission itself negating the need for a separate Section 106 agreement. This was facilitated by a Memorandum of Understanding and Pre-commencement conditions relating to creation of an alternative wicket and timing of the works\, along with a commitment from Gainsborough Trinity Foundation (GTF) to fund the shortfall in renovation costs. \n  \nThe Clerk noted that alternative longer-term solutions to irrigation were still being sought to achieve better VFM but at this point definitive advice and quotations were outstanding. \n  \nRESOLVED to appoint Fineturf to carry renovation works on the main 10 wicket square of fraise\, mowing and grading at a cost of £7\,443.38 + VAT\, plus initial aftercare works at a £5\,308.75 + VAT and if necessary irrigation equipment for the square at £2\,906.25 + VAT at Marshalls Sports Ground. \n  \nNote: Councillors Clarke and Key voted against the above resolution. \n  \nNote: Councillors Boles and O’Connor abstained from voting on the above resolution. \n\nRECRUITMENT OF TOWN CLERK\n\n  \nCouncillor Boles advised Members that\, as Leader\, he regretfully accepted the resignation of the Clerk and requested to put on record his thanks to Claire for doing an exceptional job as Clerk. \nHe advised that he had big concerns regarding how the Council is operating as a group and made a plea to Members to work as a team for the benefit of the town. \n  \nCouncillor Boles advised that the Council need to review how it is structured as the Clerks role does not have the capacity to carry out the day to day strategic and operational tasks as well as the larger projects that Council seek to deliver. Members need to consider future makeup of the officer resource alongside future financial resource and planning. \n  \nIt was suggested that Committee memberships should be looked at\, a number of Members questioned if the right people were allocated to the right committees based on skills and experience rather than political alliance. A Member referred to proportional representation. \n  \nCouncillor Boles advised he would speak with the Monitoring Officer at WLDC to see if he will facilitate a workshop with members in order to discuss where the Council goes from now. \nCouncillor Boles advised he would be in touch with members once he had spoken to the Monitoring officer. \n  \n  \nRESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting. \n  \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nThe Leader advised of the following: – \n\nHe’d met with the new Police Inspector regarding various issues within the town\, but she gave her commitment to have a police presence across Town Council sites. The Police Inspector stressed the need to report all crimes however small as the current statistics do not represent the crime rates.\nHe is having a meeting with the CCG regarding Cleveland House surgery and wider healthcare provision.\nThe LCC Transport Strategy is out for consultation\, asking members to get involved if they would like to influence the outcome for Gainsborough.\n\n  \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL (Paper D)\n\n  \nThe Clerk distributed the report and presented same to members. \n Meeting concluded at 7.29pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-august-2019/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190703T190000
DTEND;TZID=Europe/London:20190703T190000
DTSTAMP:20210204T095420Z
CREATED:20210204T095229Z
LAST-MODIFIED:20210204T095420Z
UID:26444-1562180400-1562180400@gainsborough-tc.gov.uk
SUMMARY:Full Council July 2019
DESCRIPTION:16. FC - Wednesday 3 July 2019\nPresent: \nCouncillor Keith Panter (In the Chair) \nCouncillor Harry Clarke \nCouncillor Richard Craig \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor James Plastow \nCouncillor Lesley Rollings \nCouncillor Baptiste Velan \nCouncillor James Ward \n  \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \nRachel Allbones                      Deputy Clerk to the Council \nSean Alcock                            Operations Manager \n  \n  \n  \n\nTO RECEIVE APOLOGIES FOR ABSENCE\n\n  \nCouncillor Matthew Boles \nCouncillor David Dobbie \nCouncillor Sally Loates \nCouncillor Denise Schofield \nCouncillor Kenneth Woolley \n  \n  \n\nTO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION\n\n             \nNone declared. \n  \n  \n\nPUBLIC QUESTION TIME\n\n             \nNone received. \n  \n  \n\nMINUTES OF THE PREVIOUS MEETING (Paper A)\n\n  \n\nMeeting of Council held on Wednesday 5 June 2019\n\n  \nRESOLVED that the minutes of the meeting held on Wednesday 5 June 2019 be approved and signed as a correct record. \n  \nNote: Councillors Craig and Rollings abstained from voting on the above resolution. \n  \n  \n\nTO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)\n\n  \nRESOLVED to note the Mayors Diary. \n  \n  \n\nTO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)\n\n  \nRESOLVED to NOTE draft minutes. \n  \n  \n\nTO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS \n\n  \n\nRecommendation from Community Services Committee\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to make a budget virement from General Reserves to the Ear Marked Reserve ‘General Green Waste Removal’ of £750 to increase the Ear Marked Reserve ‘General Green Waste Removal’ to £3\,250. \n  \nRESOLVED to make a budget virement from General Reserves to the Ear Marked Reserve ‘General Green Waste Removal’ of £750 to increase the Ear Marked Reserve ‘General Green Waste Removal’ to £3\,250. \n  \nNote: Councillors Clarke & Key voted against the above resolution. \nNote: Councillor Davies abstained from voting on the above resolution. \n  \n  \n\nRecommendation from Management and Finance Committee\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL that Gainsborough Town Council confirm that their position to West Lindsey District Council regarding Sandsfield Lane South Play area and South Parade play area is that they no longer wish to pursue transferring ownership to the Town Council and seek to cease ongoing interest in the sites seeking formal acknowledgement of such from West Lindsey District Council. \n  \nRESOLVED that Gainsborough Town Council confirm that their position to West Lindsey District Council regarding Sandsfield Lane South Play area and South Parade play area is that they no longer wish to pursue transferring ownership to the Town Council and seek to cease ongoing interest in the sites seeking formal acknowledgement of such from West Lindsey District Council. \n  \n  \n\nRecommendation from Management and Finance Committee\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to make a budget virement from General Reserves to General Cemetery Memorial Testing of £2\,565 to increase the annual Memorial Testing budget to £6\,565\, allowing for external testing of 1\,500 memorials in addition to previously agreed software procurement and installation. \n(Current budget including earmarked reserves is £4\,000\, which was set to meet the cost of associated software installation and training only\, the additional funds are to commence external memorial testing). \nMembers are referred to Paper J of Management and Finance Committee of 19 June 2019. \n  \nRESOLVED to make a budget virement from General Reserves to General Cemetery Memorial Testing of £2\,565 to increase the annual Memorial Testing budget to £6\,565\, allowing for external testing of 1\,500 memorials in addition to previously agreed software procurement and installation. \n  \n  \n\nMotion received from Cllrs Clarke\, Davies\, Key\, Loates\, Plastow\, Schofield and Woolley\n\n  \nWe propose a motion to reverse the resolution of Council on Tuesday 14th May 2019 that all meetings on the proposed meeting calendar be moved a day ahead. \nWe propose that this be reversed\, and the meetings return to the original calendar set out in Paper G App A of Tuesday 14th May 2019. This will come into effect from 1st September 2019. \nFull Council to return to the 1st Tuesday of the month\, and all other committee meetings go back to the original days. Community Services 2nd Tuesday\, Management and Finance 3rd Tuesday and so on. \nThis motion is proposed by Councillor Davies\, seconded by Councillor Schofield \n  \n  \nAt the request of Councillor Davies a recorded vote was taken as follows: – \n  \nFor: – Councillors Clarke\, Davies\, Key\, O’Connor \nAgainst: – Councillors Clews\, Dannatt\, Panter\, Plastow\, Rollings\, Velan\, Ward \nAbstained: – Councillors Craig\, Lambie \n  \nMOTION FAILED. \n  \n  \n\nCOMMITTEE VACANCIES\n\n  \nCouncillor Key resigned from Management and Finance Committee due to being unavailable most Wednesdays. \n  \nx1 Community Services Committee \nx1 Management and Finance Committee \nx2 Planning and Development Committee \n  \nRESOLVED that Councillor Lambie be appointed to the Management and Finance Committee for 2019 / 2020. \n  \nNote: Councillor Clarke abstained from voting on the above resolution. \n  \n  \nRESOLVED that Councillor Velan be appointed to the Community Services Committee for 2019 / 2020. \n  \nNote: Councillors Davies and Lambie abstained from voting on the above resolution. \n  \n  \nRESOLVED that Councillor Ward be appointed to the Planning and Development Committee for 2019 / 2020. \n             \nNote: Councillor Lambie abstained from voting on the above resolution. \n\nRICHMOND HOUSE CONSERVATORY (Paper D)\n\n  \nRESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest. \n  \nMembers considered Heads of Term in relation to the sublease and principles of funding agreement. \n  \nRESOLVED that: – \n\nMembers agree the HOT as set out at Appendix A.\nMembers agree for technical assistance to be bought to support the drafting of the tender specification\, quotations to be brought to a future meeting.\nMembers agree the staged approach to funding as set out within the report.\n\n  \n  \n\nROSES SUB-LEASE (Paper E)\n\n  \nNote: Councillor Plastow declared a pecuniary interest as an employee of Gainsborough Trinity FC and left the meeting at 8.15pm \n  \nMembers considered: \n\nHeads of Term in relation to the sublease\,\nPosition in relation to cricket renovations and associated Section 106 Agreement\,\nOngoing support to the site post sublease\n\n  \n  \nRESOLVED that Members agree the principle that ongoing support to the site will not continue post sublease and approve the associated HOT as set out at Appendix B. \n  \nNote: Councillors Clarke & Key voted against the above resolution. \nNote: Councillor O’Connor abstained from voting on the above resolution. \n  \nIt was proposed and seconded to make a budget virement from general reserves to support the funding of the cricket renovation work at Marshalls Sports Ground to a maximum value of £15\,000 and a further budget virement from general reserves of £1\,000 to fund the S106 agreement. \n  \nAt the request of Councillor Key a recorded vote was taken as follows: – \n  \nFor: – Councillors Clews\, Craig\, Dannatt\, Davies\, Panter\, Rollings\, Velan\, Ward \nAgainst: – Councillors Clarke\, Key \nAbstained: – Councillors Lambie\, O’Connor \n  \n            RESOLVED to make a budget virement from general reserves to support the funding of the cricket renovation work at Marshalls Sports Ground to a maximum value of £15\,000 and a further budget virement from general reserves of £1\,000 to fund the S106 agreement. \n  \n  \nRESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting. \n  \n            Note: Councillor Plastow returned to the meeting at 8.43pm \n\n NEIGHBOURHOOD PLAN\n\n  \nMembers were advised that a Neighbourhood Plan Working Group had been called for Monday 22 July 2019 and an update would follow from that meeting. \n  \n  \n\n ASSET MAP & SITE VISITS (Paper F)\n\n  \nMembers received a map of Council assets and where asked to respond to the Operations Manager with regards to the timetable for site visits. \n  \n  \n\n MAYORAL CHAINS\n\n  \nTo consider Budget Virement from general reserves to purchase velvet collar for Mayoral Chains removing the need for ongoing clasp repairs\, to protect the chain and the wearers clothing. Quotation of £280.00 including carriage for dispatch and return. Existing budget for civic regalia is at £80.00 therefore budget virement of £200.00 is required. \n  \nRESOLVED to make a budget virement of £200 from general reserves to purchase a velvet collar for the Mayoral chain. \n  \nNote: Councillor Clarke abstained from voting on the above resolution. \n  \n  \n\n REPORT FROM THE LEADER OF THE COUNCIL\n\n  \nDue to the Leader not being in attendance the item was deferred until the next meeting \n  \n  \n\n REPORT FROM THE CLERK TO THE COUNCIL (Paper G)\n\n  \nThe Clerk distributed the report and presented same to members. \n  \nMeeting concluded at 8.54pm
URL:https://gainsborough-tc.gov.uk/meeting/full-council-july-2019/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
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