BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20200329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20201025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20230905T190000 DTEND;TZID=Europe/London:20230905T210000 DTSTAMP:20231004T092909Z CREATED:20230706T073335Z LAST-MODIFIED:20231004T092909Z UID:29887-1693940400-1693947600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [223.86 KB] \n2023-09-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Tuesday 5 September 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nRachel Allbones\nInterim Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/077\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/078\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/079\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/080\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/081\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.Paper A – Full Council\, Wednesday 5 July 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/082\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 11 July 2023\nPaper C – Personnel Committee\, Wednesday 12 July 2023\nPaper D – Property and Services Committee\, Tuesday 18 July 2023\nPaper E – Finance and Strategy Committee\, Tuesday 18 July 2023\nPaper F – Planning Committee\, Tuesday 25 July 2023\nPaper G – Personnel Committee\, Tuesday 8 August 2023\nPaper H – Finance and Strategy Committee\, Tuesday 15 August 2023\nPaper I – Planning Committee\, Tuesday 22 August 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/083\nZero Turn Mower\nTo consider the following recommendation from Property and Services Committee held 11 July 2023 (PS24/039):The Committee resolved to recommend to Full Council: –\na) That approval is given to purchase a new zero turn stand up grass cutting mower and the two remaining Wrightstander mowers to be employed to supplement the new mower until they are no longer serviceable – after which they may be sold for spares or repair.b) That the maximum budget to purchase the new zero turn stand up grass cutting mower is set at £10\,750 + VAT. The lowest price will be obtained; however\, this figure gives the Operations Manager additional scope should there be any unforeseen costs.c) That the Operations Manager set up a demonstration for the Grounds Maintenance Team to view and ‘test drive’ the two mowers selected\, as above. Elected members are also welcome to attend the demonstration. The maximum set budget in b) above will allow the Grounds Maintenance Team the opportunity to choose the mower they find best suited to the job. They will not be advised of the price.\nPaper J\n \n\n\nFC24/084\nFlexible Working Policy\nTo consider the following recommendation from Personnel Committee held 12 July 2023 (PC24/020):TheCommittee resolved to recommend to Full Council to adopt a Flexible Working Policy.\nPaper K\n \n\n\nFC24/085\nExpenses Policy\nTo consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/035):The Committee resolved to recommend to Full Council to adopt an Expenses Policy.\nPaper L\n \n\n\nFC24/086\nActing Up / Additional Duties Policy\nTo consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/036):\n\nThe Committee resolved to recommend to Full Council to adopt an Acting Up / Additional Duties Policy.\nPaper M\n \n\n\nTown Council business items\n\n\nFC24/087\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nPaper N\nN/A\n\n\nFC24/088\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172 & FC24/026 & FC24/066Exclusion of Public and press recommended due to the confidential nature of the report.\nPaper O (Please bring previous hard copy papers)\n \n\n\nFC24/089\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper P\nN/A\n\n\nFC24/090\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 October 2023 at 7:00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230719T190000 DTEND;TZID=Europe/London:20230719T200000 DTSTAMP:20230919T121207Z CREATED:20230713T063128Z LAST-MODIFIED:20230919T121207Z UID:29949-1689793200-1689796800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [199.97 KB] \n2023-07-19 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend an extraordinary meeting of the Full Council which will be held on Wednesday 19 July 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nCllr T Davies\nActing Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nFC24/070\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/071\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/072\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/073\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/074\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council\, Wednesday 5 July 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/075\nTown Clerk Recruitment\nTo receive recommendation from Personnel Committee.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper B\nN/A\n\n\nFC24/076\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 September 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230705T190000 DTEND;TZID=Europe/London:20230705T210000 DTSTAMP:20230724T101811Z CREATED:20230518T062643Z LAST-MODIFIED:20230724T101811Z UID:29739-1688583600-1688590800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [217.35 KB] \n2023-07-05 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nCllr T Davies\nActing Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/053\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/054\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/055\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/056\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/057\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council 7 June 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/058\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Planning Committee\, 23 May 2023\nPaper C – Personnel Committee\, 13 June 2023\nPaper D – Property and Services Committee\, 13 June 2023\nPaper E – Finance and Strategy Committee\, 20 June 2023\nPaper F – Planning Committee\, 27 June 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nAppointment of Vacancies on Committees / Working Groups\n\n\nFC24/059\nFinance and Strategy Committee\nTo appoint 1 Member to the Finance and Strategy Committee.\nStanding Orders\, s4\n\n\nFC24/060\nPersonnel Committee\nTo appoint 1 Member to the Personnel Committee.\nStanding Orders\, s4\n\n\nFC24/061\nPlanning Committee\nTo appoint 1 Member1 to the Planning Committee.\nStanding Orders\, s4\n\n\nFC24/062\nPolicy Review Working Group\nTo appoint 1 Member to the Policy Review Working Group\n \n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/063\nBurial authority discussion paper\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nDeferred from FC23/171 and FC24/009\nPaper G\nExclusion of Public and Press recommended.\n \n\n\nFC24/064\nFinance Regulation Amendments\nTo consider the following recommendation from Finance and Strategy Committee held 20 June 2023 (FS24/009):\nThe Committee resolved to recommend to Full Council to amend section 4.1 of the Financial Regulations (and subsequently Structure and Functions 4.7\, 4.8 & 4.9) to read as follows: -4.1. Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget.  This authority is to be determined by:a)     the Council for all items over £10\,000;b)     a duly delegated committee of the Council for items over £3\,000 £5\,000;c)     the Clerk and / or RFO\, Deputy Clerk (RFO) and / or Operations Manager in consultation with Chairman of Council or Chairman of the appropriate committee\, for any items below £3\,000 £5\,000; ord)     the Clerk\, and / or Deputy Clerk (RFO) and / or Operations Manager for items below £500 £1\,500. \nSuch authority is to be evidenced by a Minute or by an authorisation slip duly signed by the Clerk\, and where necessary also by verbal authorisation by the appropriate Chairman. \nContracts may not be disaggregated to avoid controls imposed by these regulations.\n \n\n\nTown Council business items\n\n\nFC24/065\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/066\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172 & FC24/026\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper H\n \n\n\nFC24/067\nMeeting calendar for 2023 / 2024\nTo consider and approve a meeting schedule for 2023/24 (September – May).\nPaper I\n \n\n\nFC24/068\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper J\nN/A\n\n\nFC24/069\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29739/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230607T190000 DTEND;TZID=Europe/London:20230607T210000 DTSTAMP:20230706T121010Z CREATED:20230518T062258Z LAST-MODIFIED:20230706T121010Z UID:29738-1686164400-1686171600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [283.88 KB] \n2023-06-07 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 7 June 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/031\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/032\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/033\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/034\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/035\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council – 17 May 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/036\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee – 23 May 2023\nPaper C – Planning Committee – 23 May 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nFC24/037\nCo-option of vacancies\nTo consider applications received for the co-option of six vacancies (x3 Hill\, x2 Northwest\, x1 Trent)\nPaper D – Sean Brennan\nPaper E – Dennis Dannatt\nPaper F – Michael Devine\nPaper G – Richard Doy\nPaper H – Paul Hooton\nPaper I – Aaron Taylor\nPaper J – Harry Warriner\nExclusion of Public and Press recommended due to personal nature of discussion.\nhttps://gainsborough-tc.gov.uk/policy/councillor-vacancy-co-option-policy/\n \n\n\nFC24/038\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/039\nCllr Key Motion regarding ideas for Strategy Issues of the Council\nTo consider a motion from Cllr Key.\nPaper K\n \n\n\nFC24/040\nFinance Regulation Amendments\nTo consider report from the Operations Manager seeking approval for amendments of section 4 of Financial Regulations – Budgetary Control and Authority to Spend\nPaper L\n \n\n\nFC24/041\nLevellings Park Redevelopment – Self Closing Gates\nTo consider approving additional spend for new / refurbishment of self-closing play area gates.\nPaper M\n \n\n\nFC24/042\nGrass Cutting Equipment\nTo consider report from the Operations Manager seeking approval for the purchase of towed grass cutting equipment.\nPaper N\n \n\n\nFC24/043\nAllotment Site Secretaries\nTo approve the appointment of the Site Secretaries for Foxby Hill\, Love Lane and Showfield Allotments.\nPaper O\nExclusion of Public and Press recommended due to personal nature of discussion.\n \n\n\nFC24/044\nAppointment of Town Clerk\nTo note the current Town Clerk’s last day of employment is 9th June 2023 with the Council.\nTo receive update report form Cllr Craig regarding a Locum Town Clerk.\nTo consider options available and approve Town Clerk to be in post from 10th June 2023.\n \n\n\nAppointment of Vacancies on Committees / Working Groups\n\n\nFC24/045\nFinance and Strategy Committee\nTo appoint 2 Members to the Finance and Strategy Committee.\nStanding Orders\, s4\n\n\nFC24/046\nProperty and Services Committee\nTo appoint 2 Members to the Property and Services Committee.\nStanding Orders\, s4\n\n\nFC24/047\nPersonnel Committee\nTo appoint 3 Members to the Personnel Committee.\nStanding Orders\, s4\n\n\nFC24/048\nPlanning Committee\nTo appoint 1 Member to the Planning Committee.\nStanding Orders\, s4\n\n\nFC24/049\nPolicy Review Working Group\nTo appoint 1 Member to the Policy Review Working Group\n \n\n\nFC24/050\nCouncillor Induction & Refresher Training – 14 June 2023\nTo note LALC Councillor Induction & Refresher training to be held on Wednesday 14 June 2023 6pm – 9pm at Marshalls Sports Ground and to consider rearranging the Personnel Committee meeting scheduled for the same evening in order for Members to attend.\n \n\n\nFC24/051\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper P\nN/A\n\n\nFC24/052\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting scheduled for Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29738/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230517T190000 DTEND;TZID=Europe/London:20230517T210000 DTSTAMP:20230608T120437Z CREATED:20230217T141334Z LAST-MODIFIED:20230608T120437Z UID:29196-1684350000-1684357200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [254.93 KB] \n2023-05-17 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 17th May 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nFC24/001\nElection of the Chairman of the Town Council for the 2023/24 Civic year\nTo elect a Chairman and Town Mayor for the 2023-24 municipal year and allow for the newly elected Chairman to sign their Declaration of Acceptance of Office.\nPaper A\nLocal Government Act 1972\, ss 14 (1) +15 \n\n\nFC24/002\nElection of the Vice-Chairman of the Town Council for the 2023/24 Civic year\nTo elect a Vice Chairman and Deputy Town Mayor for the 2023-24 municipal year and allow for the newly elected Vice Chairman to sign their Declaration of Acceptance of Office.\nPaper B\nLocal Government Act 1972\, s15 (6)\n\n\nOpen Forum\nResolve to close the meeting for the public forum & again to reopen.  \nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/003\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/004\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/005\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/006\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/007\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper C – Full Council 05 April 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/008\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper D – Property and Services Committee\, 11 April 2023\nPaper E – Personnel Committee\, 12 April 2023\nPaper F – Finance and Strategy Committee\, 18 April 2023\nPaper G – Planning Committee\, 25 April 2023\nPaper H – Finance and Strategy Committee\, 2 May 2023\nPaper I – Personnel Committee\, 3 May 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/009\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nDeferred from FC23/171\nPaper J\nExclusion of Public and Press recommended.\n \n\n\nFC24/010\nTo consider the following recommendation from Finance and Strategy Committee held 18 April 2023 (FS23/137) & 2 May 2023 (FS23/149)\nThe Committee resolved to recommend to Full Council for approval of the following reports: –\n·       Paper K Consolidated Balance Sheet\n·       Paper L Income and Expenditure Account Report\n·       Paper M Income and Expenditure Account Analysis Report\n·       Paper N Income and Expenditure by Budget Headings Report\n·        Paper O Trial Balance\n·        Paper P – Section 2 – Accounting Statements of the AGAR\n \n\n\nFC24/011\nTo consider the following recommendation from Planning Committee held 25 April 2023 (PL23/263)\nThe Committee resolved to recommend to Full Council: –\n·       to employ £19\,410.05 CIL monies to fund the majority of the cost of the works at North Warren Allotments.\n·       to set aside an additional £2\,500 for unforeseen works / contingencies etc. The expenditure of the additional £2\,500 to be at the discretion of the Operations Manager in consultation with the Clerk and / or Deputy Clerk / RFO.\n·       to appoint contractor B to undertake the necessary clearance works on NWAS.\nthe Allotment Officer\, in collaboration with the Operations Manager\, to monitor and direct the contractor to ensure costs are kept to the minimum and all recyclables are reused.\nPaper Q\n \n\n\nFC24/012\nTo consider the following recommendation from Finance and Strategy Committee held 2 May 2023 (FS23/150)\nThe Committee resolved to recommend to Full Council for approval of the Council’s insurance renewal under a 3 -year scheme (year 3)\nPaper R\n \n\n\nAppointment of Leader & members to existing Committees / Working Groups\n\n\nFC24/013\nStructure and Functions\nTo review and approve updates of the structure and functions for Committees\n– Updated (2.27) Council Officers\n–   Updated (3) Policies\n–   Addition of (10) Neighbourhood Plan Working Group Terms of Reference\n–   Addition of (11) Policy Review Working Group Terms of Reference\nPaper S\n \n\n\nFC24/014\nCouncil Leader\nTo appoint a Leader of the Council.\nStructures and Functions\n\n\nFC24/015\nFinance and Strategy Committee\nTo appoint 7 Members to the Finance and Strategy Committee and appoint a committee Chairman.\nStanding Orders\, s4\n\n\nFC24/016\nProperty and Services Committee\nTo appoint 7 Members to the Property and Services Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/017\nPersonnel Committee\nTo appoint 7 Members to the Personnel Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/018\nPlanning Committee\nTo appoint 7 Members to the Planning Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/019\nNeighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group\n \n\n\nFC24/020\nPolicy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group\n \n\n\nFC24/021\nAppointment of representatives to external bodies\nTo appoint representatives to outside bodies\n      i.        West Lindsey Citizens Advice Bureau\nii.        Gainsborough Adventure Playground Association\niii.        Friends of Richmond Park\niv.        North Notts and Lincs Community Rail Partnership CIC\nv.        Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nvi.        Gainsborough Crisis Action Team\nvii.        Rural Market Towns Group\nviii.        Safeguarding Champion\nix.        First Aid Champion\nStanding Orders\, s. 5j\n\n\nTown Council business items\n\n\nFC24/022\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/023\nAuthorised signatories – Payments\nTo approve authorised payment signatories for 2023/24 (5 authorised of which 2 sign). Current signatories are Cllrs Craig\, Panter & Plastow\, plus 2 former Cllrs.\nLocal Government Act 1972\, s111\n\n\nFC24/024\nAuthorised signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2023/24. Current authorised persons are Town Clerk (currently Belina Boyer)\, the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate\, which currently are Cllrs Craig\, Panter & Plastow\, plus 2 former Cllrs.\nLocal Government Act 1972\,s. 111\n\n\nFC24/025\nGeneral power of competence\nPart 1 of the Localism Act 2011 provides for local authorities in England to have a General Power of Competence.\nTo review and confirm by resolution that the conditions to declare the General Power of Competence pursuant of the Localism Act 2011 are being met.\nthat being: –\n·         the number of Councillors elected at the last ordinary election\, or at a subsequent by‐election\, equals or exceed two thirds (12) of its total number of Councillors.\n·         The Town Clerk holds at least one of the sector‐specific qualifications.\nPAPER T (Further information)\nLocalism Act 2011\n\n\nFC24/026\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper U\n \n\n\nFC24/027\nMeeting calendar for 2023 / 2024\nTo consider and approve a meeting schedule for 2023/24.\nPaper V\n \n\n\nFC24/028\nCo-option of vacancies\nTo note that there are currently six vacancies on the Council and resolve to start the co-option process by advertising the vacancies so co-options can be considered at the June meeting.\n \n\n\nFC24/029\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper W\nN/A\n\n\nFC24/030\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting scheduled for Wednesday 7 June 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-meeting-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230405T190000 DTEND;TZID=Europe/London:20230405T210000 DTSTAMP:20230522T130738Z CREATED:20221212T120604Z LAST-MODIFIED:20230522T130738Z UID:28630-1680721200-1680728400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.38 KB] \n2023-04-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5th April 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/178\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/179\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/180\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/181\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/182\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 01 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/183\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPlanning Committee 28 February 2023 – inquorate\nPaper B – Property and Services Committee 1 March 2023\nPaper C – Personnel Committee 08 March 2023\nPaper D – Property and Services Committee 14 March 2023\nPaper E – Finance and Strategy Committee 21 March 2023\nPaper F – Personnel Committee 22 March 2023\nPaper G – Planning Committee 28 March 2023\nPaper H – Personnel Committee 29 March 2023\nLocal Government Act 1972\, s 112  \n\n\nFC23/184\nTo receive and note the Town Clerk’s report (for information only)\nPaper I to be tabled on the day\nN/A\n\n\nFC23/185\nTo consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/199): \nThe Committee resolved to recommend to Full Council to make further amendments to the Structure and Functions Appendix 1 – Allotment management and administration.\nPaper J\n \n\n\nFC23/186\nTo consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/205): \nThe Committee resolved to recommend to Full Council to earmark £5\,510 to undertake the works for clearance of brash and leaf storage at Richmond Park and General Cemetery.\n \n\n\nFC23/187\nTo consider the recommendation from Personnel Committee held 29 March 2023 (PC23/148): \nThe Committee resolved to recommended to Full Council to: – \n·      Offer the Deputy Clerk & RFO the role of Interim Town Clerk (whilst continuing current duties) for 6 months from 10th June 2023 with a 3-month review and 1 month notice period from either party \n·      Following 6 months an external recruitment process to take place \n·      Request the Admin Support Officer to increase weekly hours from 30 to 37 from 1st June 2023 until further notice. \n·      If the above is approved to delegate to the Personnel Committee to set the SCP for the Interim Town Clerk on 12th April 2023 and formally offer the Interim Town Clerk position\n \n\n\nFC23/188\nTo consider a motion to rescind by Cllr Dannatt.\nWe\, the undersigned\, being responsible Councillors\, would propose to challenge the F&S Committee resolution of 17th January 2023 (FS23/102) concerning an increase in annual rents of 100% for out of parish tenants. We feel that increase cannot be considered fair and reasonable.\nWe do however feel that the principle behind this increase is fair and to this end would propose an increase proportionate to the amount parish by parish residents towards allotments from council tax.\nSigned by Cllrs C Davies\, T Davies\, B Velan\, A Taylor\, J Musonda.\nPaper K\n \n\n\nFC23/189\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2022/23 preceded by the following assertion: \n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2023.”\nPaper L\n \n\n\nFC23/190\nTo consider contributing to WLDC Summer event in time for press release.\nPaper M\n \n\n\nFC23/191\nTo note advice received from the Lincolnshire Association of Local Councils.\nPaper N\n \n\n\nFC23/192\nTo note Member attendance at Full Council and Committee meetings.\nPaper O\n \n\n\nFC23/193\nTo note correspondence received from Gainsborough Trinity Foundation and consider further steps.\nExclusion of Public and Press recommended due to ongoing legal considerations.\nPaper P\n \n\n\nFC23/194\nTo note the correspondence previously circulated by email – for information only.\nPaper Q\nN/A\n\n\nFC23/195\nTo note the date and time of the next Full Council Meeting scheduled for 17 May 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-11/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230301T190000 DTEND;TZID=Europe/London:20230301T210000 DTSTAMP:20230406T135423Z CREATED:20221208T121331Z LAST-MODIFIED:20230406T135423Z UID:28600-1677697200-1677704400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.08 KB] \n2023-03-01 Public Papers as sent- FC \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 1st March 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/162\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/163\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/164\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/165\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/166\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 01 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/167\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee 08 February 2023\nPaper C – Personnel Committee 08 February 2023\nPaper D – Property and Services Committee 14 February 2023\nPaper E – Finance and Strategy Committee 21 February 2023\nLocal Government Act 1972\, s 112  \n\n\nFC23/168\nTo receive and note the Town Clerk’s report (for information only)\nPaper F\nN/A\n\n\nFC23/169\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/166):\nThe Committee resolved to recommend to Full Council to make amendments to the Structure and Functions Appendix 1 – Allotment management and administration.\nPaper G\n \n\n\nFC23/170\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/175):\nThe Committee resolved to recommend to Full Council to accept the quotation from Contractor A for the 2023-24 grass cutting season.\nPaper H\n \n\n\nFC23/171\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nPaper I\nExclusion of Public and Press recommended. \n \n\n\nFC23/172\nTo consider the Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.  Deferred from FC23/158\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper J\n \n\n\nFC23/173\nTo consider approving the reduced meetings schedule in line with the recommendations of the organisational review.\nPaper K\n \n\n\nFC23/174\nTo consider and approve training calendar for councillors in May and June.\nPaper L\n \n\n\nFC23/175\nTo consider promoting local elections through a variety of means and approve associated expenditure.\nPaper M\n \n\n\nFC23/176\nTo note the correspondence previously circulated by email – for information only.\nPaper N\nN/A\n\n\nFC23/177\nTo note the date and time of the next Full Council Meeting scheduled for 05 April 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-10/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230201T190000 DTEND;TZID=Europe/London:20230201T210000 DTSTAMP:20230309T141126Z CREATED:20221125T093731Z LAST-MODIFIED:20230309T141126Z UID:28431-1675278000-1675285200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [172.78 KB] \nPlease see the papers to  the meeting below: \n2023-02-01 FC Public Papers as published\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 1st February 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n \n\n\nAgenda no \nAgenda item title\nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/150\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/151\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/152\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/153\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/154\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 04 January 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/155\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Property and Services Committee 10 January 2023 \nPaper C – Personnel Committee 11 January 2023 \nPaper D – Finance and Strategy Committee 17 January 2023 \nPaper E – Planning Committee 24 January 2023 \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/156\nTo receive and note the Town Clerk’s report (for information only) \nPaper F\nN/A\n\n\nFC23/157\nTo appoint members of the tender panel in line with council policy. \nPaper G\n \n\n\nFC23/158\nTo consider the Ancillary Report to the Organisational Review and the consider the recommended actions of the both reports. \nExclusion of Public and press recommended due to the confidential nature of the report. \nPaper H\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/159\nTo receive correspondence from a member of the public and consider what action – if any – to take. \nExclusion of Public and press recommended due to the confidential nature of the report. \nPaper I\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/160\nTo note the correspondence previously circulated by email – for information only. \nPaper J\nN/A\n\n\nFC23/161\nTo note the date and time of the next Full Council Meeting scheduled for 01 March 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-9/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230104T190000 DTEND;TZID=Europe/London:20230104T210000 DTSTAMP:20230202T141232Z CREATED:20221125T093632Z LAST-MODIFIED:20230202T141232Z UID:28430-1672858800-1672866000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [179.10 KB] \n2023-01-04 Papers as sent\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 4th January 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/128\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/129\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/130\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/131\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/132\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 07 December 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/133\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Finance and Strategy Committee 6 December 2022 \nPaper C – Personnel Committee 19 December 2022 \nPaper D – Finance and Strategy Committee 20 December 2022 \nPaper E – Property and Services Committee 21 December 2022 \nPaper F – Planning Committee 21 December 2022 \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/134\nTo receive and note the Town Clerk’s report (for information only) \nPaper G\nN/A\n\n\nFC23/135\nTo consider the following recommendation from Finance and Strategy Committee held 5 December 2022 (FS23/076): \nThe Committee resolved to recommend to Full Council to make amendments to current earmarked reserves. \nPaper H\n \n\n\nFC23/136\nTo appoint members to the Neighbourhood Plan Working Group\n \n\n\nFC23/137\nTo appoint representatives to Rural Market Town Group.\n \n\n\nFC23/138\nTo consider the following recommendation from Personnel Committee held 19 December 2022 (PC23/098): \nThe Committee resolved to recommend to Full Council to adopt the Mobile phone Policy and to make a budget virement of £250 from 2000/4 Administration\, Office Equipment to 2000/7 Administration\, Mobiles. \nPaper I\n \n\n\nFC23/139\nTo consider the following recommendation from Finance and Strategy Committee held 20 December 2022 (FS23/090): \nThe Committee resolved to recommend the draft proposed budget to Full Council. \nPaper J\nJoint Panel on Accountability and \nGovernance for Smaller Authorities in England 2021. (JPAG 2021\n\n\nFC23/140\nTo consider the following recommendation from Finance and Strategy Committee held 20 December 2022 (FS23/091): \nThe Committee resolved to recommend to Full Council to adopt the Reserves Policy. \nPaper K\n \n\n\nFC23/141\nTo consider the following recommendation from Finance and Strategy Committee held 20 December 2022 (FS23/092): \nThe Committee resolved to recommend to Full Council to make a budget virement of £800 from 1000/3 Employee costs\, Employer Pension Contribution to 2070/10 Administration\, VAT.\n \n\n\nFC23/142\nTo consider approving the precept demand for as informed by the budget as approved.\nLocal Government Finance Act 1992\, s.41\n\n\nFC23/143\nTo re-adopt Standing Orders. \nPaper L\n \n\n\nFC23/144\nTo re-adopt Financial Regulations. \nPaper M\n \n\n\nFC23/145\nTo re-adopt the complaints policy. \nPaper N\n \n\n\nFC23/146\nTo adopt a Councillor Training policy and procedure and if adopted to confirm by resolution at a full council meeting that it has the necessary policies and procedures in place to meet the requirements of the LCAS Foundation Award. \n. \nPaper O\n \n\n\nFC23/147\nTo note a vacancy on the Council and that the Council is free to co-op to that vacancy. \nPaper P\n \n\n\nFC23/148\nTo note the correspondence previously circulated by email – for information only. \nPaper Q\nN/A\n\n\nFC23/149\nTo note the date and time of the next Full Council Meeting scheduled for 01 February 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-meeting/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221207T190000 DTEND;TZID=Europe/London:20221207T210000 DTSTAMP:20230106T134815Z CREATED:20221109T144223Z LAST-MODIFIED:20230106T134815Z UID:28349-1670439600-1670446800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.68 KB] \n2022-12-07 Public Papers FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 7th December 2022 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/109\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/110\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/111\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/112\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/113\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 02 November 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/114\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Property and Services Committee 8 November 2022 \nPaper C – Planning Committee 22 November 2022 \nPaper D – Personnel Committee 23 November 2022 \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/115\nTo receive and note the Town Clerk’s report (for information only) \nPaper E \nN/A\n\n\nFC23/116\nTo consider the following recommendation from Planning Committee held 22 November 2022 (PL23/158): \nThe Committee resolved to recommend to adopt the draft Gainsborough Neighbourhood Plan Working Group terms of reference. \nPaper F\nLGA 1972 101 (1) (a))\n\n\nFC23/117\nTo consider the following recommendation from Personnel Committee held 23 November 2022 (PC23/086): \nThe Committee resolved to recommend making a budget virement of £3\,000 from 1000/1 Employee costs\, Gross Salary to 2070/9 Administration\, Governance Support to fund the independent HR consultant’s attendance to conduct additional interviews with more members of the Council with the option to extend the interviews to new members of staff.\n \n\n\nFC23/118\nTo agree a date and format for the Annual Town Meeting. \nPaper G\nLGA 1972 (9)\n\n\nFC23/119\nTo consider a revised meeting schedule for 2023 to accommodate local council elections and the Annual Town Meeting as agreed under FC23/118. \nPaper H\n \n\n\nFC23/120\nTo note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard (28/10/22 & 7/11/22). \nPaper I\n \n\n\nFC23/121\nTo consider adoption of the King Charles III Coronation Working Group Terms of Reference and appoint members thereto (if adopted). \nPaper J\nLGA 1972 101 (1) (a))\n\n\nFC23/122\nTo consider a motion by Cllr Key: \nThe Armed Forces Working Group would like to ask the Council for Marshalls Sports Field on 24th June 2023\, hopefully without having to pay for the field. It was felt that by keeping the Event in one place it gives us a better chance to control the event and with time not on our side deliver what we want to. We may need some assistance from the Admin Officer later down the line but will keep this to a minimum. I so move. \nPaper K\n \n\n\nFC23/123\nTo consider a report on allotment matters and decide on any actions resulting from its findings. \nExclusion of public and press recommended due to the personal nature of the report. \nPaper L\n \n\n\nFC23/124\nTo receive a draft Project Plan and consider a weekend workshop to finalise the plan and start a strategic plan. \nExclusion of public and press recommended due to the unfinished nature of the plan. \nPaper M\n \n\n\nFC23/125\nTo approve changes to the Council’s co-option application form. \nPaper N\n \n\n\nFC23/126\nTo note the correspondence previously circulated by email – for information only. \nPaper O\nN/A\n\n\nFC23/127\nTo note the date and time of the next Full Council Meeting scheduled for 04 January 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-7/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221102T190000 DTEND;TZID=Europe/London:20221102T210000 DTSTAMP:20221209T102032Z CREATED:20220818T101315Z LAST-MODIFIED:20221209T102032Z UID:28144-1667415600-1667422800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [181.43 KB] \n2022-11-02 Public Papers FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 2 November 2022 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n \n\n\nAgenda no  \nAgenda item title  \nPower/Regulation \n\n\nOpen Forum  \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.   \n Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy. \nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3 \n\n\nFC23/098 \nTo note apologies for absence.  \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.  \n\n\nFC23/099 \nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nLocalism Act 2011\, s31.  \n\n\nFC23/100 \nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.  \nLocalism Act 2011\, s33.  \n\n\nFC23/101 \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2) \n\n\nFC23/102 \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 05 October 2022 \nLocal Government Act 1972\, Sch 12\, p41 (1).   \n\n\nFC23/103 \nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee 11 October 2022\nPaper C – Personnel Committee 12 October 2022\nPaper D – Finance and Strategy Committee 18 October 2022 \nPaper E – Planning Committee 25 October 2022 \nLocal Government Act 1972\, s 112   \n\n\nFC23/104 \nTo receive and note the Town Clerk’s report (for information only)\nPaper F  \nN/A \n\n\nFC23/105 \nTo note the date of the Coronation of King Charles III and collect ideas and consider the resources required.\nPaper G \n \n\n\nFC23/106 \nTo note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard.\nPaper H \n \n\n\nFC23/107 \nTo note the correspondence previously circulated by email – for information only.\nPaper I \nN/A \n\n\nFC23/108 \nTo note the date and time of the next Full Council Meeting scheduled for 07 December 2022 at 19.00. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)  URL:https://gainsborough-tc.gov.uk/meeting/full-council-6/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221005T190000 DTEND;TZID=Europe/London:20221005T210000 DTSTAMP:20221123T173107Z CREATED:20220818T101119Z LAST-MODIFIED:20221123T173107Z UID:28143-1664996400-1665003600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [191.84 KB] \n2022-10-05 Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 October 2022 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/080\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/081\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/082\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/083\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/084\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 7 September 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/085\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPaper B – Planning Committee\, 23 August 2022\nPaper C – Planning Committee\, 27 September 2022\nPaper D – Property and Services Committee\, 28 September 2022\nLocal Government Act 1972\, s 112  \n\n\nFC23/086\nTo receive and note the Town Clerk’s report (for information only)\nPaper E\nN/A\n\n\nFC23/087\nTo consider appointing to vacancies on committees\na) To appoint 1 Member to the to the Personnel Committee\nb) To appoint 1 Member to the to the Planning Committee and appoint a committee chairman.\n \n\n\nFC23/088\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/074):\nThe Committee resolved to recommend to accept the quotation from Playtop for the repair of wetpour at numerous areas on St Georges\, Richmond Park\, Aisby Walk.\nPaper F\nLocalism Act 2011\, s 1-8\n\n\nFC23/089\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/078):\nThe Committee resolved to recommend to approve quotation for the disconnection of the former Xmas lights electricity supply on Trinity Street and vire funds from general reserves to increase the budget.\nPaper G\nLocalism Act 2011\, s 1-8\n\n\nFC23/090\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/080):\nThe Committee resolved to recommend to install COSHH compliant fuel storage to ensure minimal COSSH compliance as well as additional spending to improve security and delegate the procurement and installation decision to the Grounds Maintenance Team Leader\, funds to come from general reserves.\nPaper H\nLocalism Act 2011\, s 1-8\n\n\nFC23/091\nAGAR 2021/22\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2022.\nPaper I\nLocal Audit and Accountability Act 2014\, s. 20(2)\, \nAccounts and Audit Regulations 2015\n\n\nFC23/092\nTo consider option to opt out of the Smaller Authorities’ Audit Appointments (SAAA) central external auditor appointment arrangements.\nPaper J\n \n\n\nFC23/093\nTo note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard\, the WLDC Christmas Event Brief and the event’s press release.\nPaper K\n \n\n\nFC23/094\nTo receive an update on Gainsborough Town Council Christmas Lights display.\nPaper L\n \n\n\nFC23/095\nTo consider a feasibility study to move the aviary to a new location and restock it or find other solutions. (Deferred from PS22/74)\nPaper M\nLocalism Act 2011\, s 1-8\n\n\nFC23/096\nTo note the correspondence previously circulated by email – for information only.\nPaper N\nN/A\n\n\nFC23/097\nTo note the date and time of the next Full Council Meeting scheduled for 02 November 2022 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220907T190000 DTEND;TZID=Europe/London:20220907T210000 DTSTAMP:20221006T121929Z CREATED:20220526T124651Z LAST-MODIFIED:20221006T121929Z UID:27903-1662577200-1662584400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:2022-09-07 Summons and Agenda\n2022-09-07 Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Full Council meeting 07 September 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nTim Davies\nSally Loates\nKeith Panter\n \n\n\nRichard Craig\n \n \nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\n \n \n \n\n\n \nChris Lambie\nPat O’Connor\nAaron Taylor\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \nLiam Muggeridge\n \nBaptiste Velan\n\n\n \nDavid Dobbie\nJulie Musonda\nDenise Schofield\n \n\n\nCaz Davies\n \n \n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC)\n \n \n\n\n\n  \nAlso present: three members of the public \n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nOne member of the public handed a letter to all Cllrs to read. \nThe Chairman advised the Town Clerk would forward onto the Monitoring Officer at WLDC. \n  \nOne member of the public raised concerns about the vacant allotment plots at Love Lane allotments. \nThe Chairman asked for a report to be presented to the Property and Services Committee.\nTC to forward letter to the Monitoring Officer. \n  \n  \n  \nTC to put report to the Property and Services Committee in October.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nCllrs Lambie and T Davies left the meeting at 7:07pm \nOne member of the public left the meeting at 7:09pm\n\n\nFC23/063\nTo note apologies for absence.\nCllrs Boles\, Davies and Schofield\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/064\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFC23/065\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFC23/066\nTo receive a presentation from representatives of Marshall’s Yard about the planned Christmas events and consider any action. \nPaper A\nAlison Shipperbottom and Jodie Pacey from Marshalls Yard provided a recap on the 2019 event along with the pro’s and con’s\, and also a vision for a 3 day event for 2022 from Friday 18 November – Sunday 20 November\, main differences are there will be no MY countdown to switch on or firework display. \n  \nThe Council resolved to continue to support the joint 2022 Christmas event with Marshalls Yard and WLDC on the proviso the Town Centre have a traditional Friday night switch on. \n  \nCllr Key abstained from voting. \n \n \n \n\n\nFC23/067\nTo receive and note the Town Clerk’s report (for information only) \nVerbal report\nThe Town Clerk reported: – \n·    recent arson attacks and vandalism on sites \n·    the installation of the new CCTV at Richmond Park \n·    works are beginning to work through the Richmond House condition report \n·    in person interviews for both vacant post are taking place on Friday 9th September\, with a remote interview taking place on Monday 12th September.\nN/A\nN/A\n\n\nFC23/068\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Council resolved to exclude the public and press for agenda item  FC23/071\, and to alter the order of business and take that item after  FC23/076.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/069\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper B –Full Council 6 July 2022\nThe Council resolved to sign the minutes of the meeting 6 July 2022 as true record of that meeting. \n  \nCllr Craig abstained from voting.\nDC publish approved minutes.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/070\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Extraordinary Planning Committee\, 6 July 2022 \nPaper D – Property and Services Committee\, 12 July 2022 \nPaper E – Personnel Committee\, 13 July 2022 \nPaper F – Extraordinary Personnel Committee\, 26 July 2022 \nPaper G –Planning Committee\, 26 July 2022 \nPaper H – Finance and Strategy Committee\, 27 July 2022 \nPaper I – Finance and Strategy Committee\, 16 August 2022 \nPaper J – Planning Committee\, 23 August 2022\nThe Council noted the draft minutes of the committees. \n  \nIt was noted that Paper J – Planning Committee\, 23 August 2022 was not actually presented and will follow at the next meeting.\nN/A\nLocal Government Act 1972\, s 112  \n\n\nFC23/071\nTo consider the following recommendation from Personnel Committee held 26 July 2022 (PC23/056): \nTo resolve to approve the recommendations of the independent HR report as the proposed changes can be accommodated within the current Personnel Committee budget. \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper K\nThe Council debated this item after item  FC23/076\, see resolution  FC23/068 above. \n  \nThe Council resolved to exclude the public and press from the meeting. \n  \nCllr Key raised concerns regarding the change in figures approved and recommended from the Personnel Committee to what was presented for the meeting. \n  \nThe Council resolved to refer back to Personnel Committee study the revised figures presented by the Town Clerk.\nTC to put to the next Personnel Committee meeting.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2\n\n\nFC23/072\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/050): \nThe Committee resolved to refer the item to Full Council for decision once further clarification on costs have been received from LALC. \nPaper L\nThe Council resolved to approve for LALC for the 2022/23 internal audit services for 1 mid year full audit + end of year mini audit and complete AGAR form. \n  \nCllrs Craig and Taylor abstained from voting. \nCllr Key voted against.\nDC to contact LALC.\nLGA1972\, s.144\n\n\nFC23/073\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/052): \nThe Committee resolved to refer the item to Full Council for discussion and decision. \nTo consider signing up to the Civility Pledge\, as a commitment to civility and respect in our work\, and politeness and courtesy in behaviour\, speech\, and in the written word. \nhttps://www.nalc.gov.uk/our-work/civility-and-respect-project \nPaper M\nThe Council resolved to ask the Policy Review Working Group to evaluate the pledge and make recommendations to the relevant committee.\nCllr O’Connor to agenda for PRWG meeting.\n \n\n\nFC23/074\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/053): \nThe Committee resolved to refer the item to Full Council for discussion and decision. \nTo consider adopting the NALC Model Dignity at Work Policy \nPaper N\nThe Council resolved to ask the Policy Review Working Group to evaluate the policy and make recommendations to the relevant committee.\nCllr O’Connor to agenda for PRWG meeting.\n \n\n\nFC23/075\nTo note the draft layout for the Richmond House ground floor with an external terrace rather than a conservatory and consider the implications for a change of plan. \nPaper O\nDeferred to the Property and Services Committee.\nTC to put on the next Property and Services Committee.\n \n\n\nFC23/076\nTo consider if the Council should work with other agencies and community volunteers to create a “Warm Hub” at Marshalls Sports Ground this winter. \nPaper P\nCllr T Davies advised that WLDC has a meeting organised with relevant organisations regarding the cost of living crisis. \nThe Council agreed to contact WLDC with the “Warm Hub” idea and potential of working in partnership.\nTC to contact WLDC.\n \n\n\nFC23/077\nTo note the council’s solicitor’s correspondence with the Gainsborough Trinity Foundation. \nExclusion of Public and Press recommended due to the commercially sensitive nature of the item. \nPaper Q\nThe Council noted the solicitor’s correspondence and update from the Town Clerk.\nTC to continue correspondence with solicitor’s.\n \n\n\nFC23/078\nTo note the correspondence previously circulated by email – for information only. \nPaper R\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC23/079\nTo note the date and time of the next Full Council Meeting scheduled for 05 October 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 05 October 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 8.53pm URL:https://gainsborough-tc.gov.uk/meeting/full-council-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220706T190000 DTEND;TZID=Europe/London:20220706T210000 DTSTAMP:20221003T110317Z CREATED:20220526T122507Z LAST-MODIFIED:20221003T110317Z UID:27895-1657134000-1657141200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:2022-07-06- FC Public papers\nMinutes of the Full Council meeting 06 July 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nTim Davies\nSally Loates\nKeith Panter\n \n\n\n \nDavid Dobbie\nLiam Muggeridge\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n\n\nCaz Davies\n \nPat O’Connor\nAaron Taylor\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \n \n \nBaptiste Velan\n\n\nRichard Craig\n \n \nDenise Schofield\n \n\n\n \nChris Lambie\n \n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC)\n \n \n\n\n\n  \nAlso present: two members of the public \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nA Member of the public attended regarding the sale and purchase of a shed for a plot on Love Lane allotments. \n  \nThe Council resolved to investigate and take statements from relevant parties and a report put to the relevant committee.\nTC to investigate and take statements from relevant parties selling and purchasing the shed on Love Lane allotments.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/047\nTo note apologies for absence.\nCllrs Craig\, Schofield\, Boles and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only) \nPaper A\nMembers resolved to defer until the end of the meeting in order to exclude press and public.\n \nN/A\n\n\nFC23/051\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/052\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper B – Extraordinary Full Council 15 June 2022\nCllr Dobbie advised he had submitted apologies on 1 July when the meeting was called. \n  \nThe Council resolved to sign the minutes of the meeting 15 June 2022 as true record of that meeting. \n  \nCllr Muggeridge abstained from voting.\nDC publish approved minutes.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/053\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Personnel Committee\, 8 June 2022 \nPaper D – Property and Services Committee\, 14 June 2022 \nPaper E – Finance and Strategy Committee\, 21 June 2022 \nPaper F – Planning Committee\, 28 June 2022\nThe Council noted the draft minutes of the committees.\n \nLocal Government Act 1972\, s 112  \n\n\nFC23/054\nChristmas Working Group \nTo consider adoption of the Christmas Working Group Terms of Reference\, and (if adopted) appoint members thereto \nPaper G\nCllr Key informed Council that he and Cllrs Dannatt\, Key & Panter had met with Marshalls Yard employees who are organising the 2022 Christmas event. He felt comfortable that the TC should work alongside them and WLDC for the 2022 event and not run a separate event. \nThe DC questioned if the TOR were fit for purpose if the Council were potentially going to work with Marshalls Yard and WLDC as in previous years. \nThe Council resolved to adopt of the Christmas Event Working Group Terms of Reference. \nCllr T Davies voted against and Cllrs C Davies\, Loates and Woolley abstained from voting. \nThe Council resolved to appoint Cllrs  Dannatt\, Key\, Panter & Plastow to the  Christmas Event Working Group.\nCllrs  Dannatt\, Key\, Panter & Plastow to arrange Christmas Event Working Group meetings to discuss and propose options for the re-use of the old Christmas lights. \n \nLGA1972\, s.101\n\n\nFC23/055\nTo consider the following recommendation from Property and Services Committee for approval. \na)    (PS23/040) The Committee resolved to recommend to Full Council to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nThe Council resolved to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nTC to inform Anna Scott at WLDC.\nLGA1972\, s.144\n\n\nFC23/056\nTo consider the following recommendations from Finance and Strategy Committee for approval. \n  \na)     (FS/23/026) The Committee resolved to recommend to Full Council concerning: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \nb)    (FS/23/027) The Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nc)     (FS/23/028) The Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \nd) (FS/23/023) The Committee resolved to recommend to Full Council that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nThe Council resolved that the next strategic action steps with WLDC are: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \n  \n  \nThe Council resolved to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nThe Council resolved to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \n  \n  \nThe Council resolved that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nTC to inform Gary Reevell (Team Manager Property & Assets) at WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nTC to inform Ady Selby at WLDC. \n  \nDC to make budget virement. \n  \nn/a\nLGA1972\, s.144 \n  \n  \n  \nLGA1972\, s.112 \nLGA1972\, s.101\n\n\nFC23/057\nTo consider adoption of the Policy Review Working Group Terms of Reference and appoint members thereto (if adopted). \nPaper H\nThe Council resolved to adopt of the Policy Review Working Group Terms of Reference subject to agreed amendments and appoint Cllrs T Davies & Key. \nCllr Dobbie abstained from voting.\n \nLGA1972\, s.101\n\n\nFC23/058\nTo note the dates of a recent staff resignation and consider adjusting the council offices official opening times taking into account current staff shortages. \nPaper I\nThe Council resolved to note the recent staff resignation and: – \n·     restrict active phone hours to core times of 10.00-12.00 and 13.00-15.00 \n·     restrict visitors to appointments only until additional members of office staff can be recruited. \n·     Funeral directors will be given direct line contact details Monday to Friday but will be encouraged to make enquiries emailing a dedicated email address. \n·     A new phone message to be recorded similar to the WLDC one which will signpost callers to relevant WLDC\, LCC and ACIS services.\n \n \n\n\nFC23/059\nTo consider hiring administrative agency staff in the interim until an Admin Support Officer (or similar) can be appointed and take up post to handle incoming phone calls\, mail\, enquiries and other administrative tasks. \nIf approved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6 ‘. \nPaper J\nThe Council resolved to employ temporary agency staff for the admin role for 37 hours per week at the earliest opportunity. \nThe Council resolved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6. \n \n \nLGA1972\, s.112\n\n\nThe Council resolved to exclude the public and press. Two members of the public left the meeting.\n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only)\nPaper A\nMembers noted the report.\n \nN/A\n\n\nFC23/060\nTo note the application for FCC Communities Foundation application for improvements on the Levellings Park and resolve to commit the council’s earmarked reserves of £16\,945.50 to the project and confirm the third-party funding of £10\,750 required under the terms of the grant conditions from reserves if required.\nPaper K\nThe council resolved to commit its earmarked reserves and if needed £10\,750 from general reserves to support the FCC grant application for £100\,000. Meanwhile further funding applications and support will be sought from other third-party sources.\nTC: Write confirmation letter to FCC\nLGA1972\, s.112\n\n\nFC23/061\nTo note the correspondence previously circulated by email – for information only.\nPaper L\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC23/062\nTo note the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220615T190000 DTEND;TZID=Europe/London:20220615T210000 DTSTAMP:20220720T130635Z CREATED:20220603T130523Z LAST-MODIFIED:20220720T130635Z UID:27918-1655319600-1655326800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-06-15 Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Full Council meeting 15 June 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n\nTim Davies\nSally Loates\nKeith Panter\n\n\n\n\n\n\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n\n\n\n\nCaz Davies\n\nPat O’Connor\n\n\n\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\nLiam Muggeridge\n\nBaptiste Velan\n\n\nRichard Craig\nChris Lambie\n\nDenise Schofield\n\n\n\n\n\n\nAaron Taylor\n\n\n\n\n\nIn attendance:\n\n\n\n\nRachel Allbones (DC)\nSean Alcock (OM)\n\n\n\n\n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nNo public present \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/032\nTo note apologies for absence.\nCllrs Dobbie\, Lambie and Craig.\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/033\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n\nLocalism Act 2011\, s31. \n\n\nFC23/034\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n\nLocalism Act 2011\, s33. \n\n\nFC23/035\nTo receive and note the Town Clerk’s report (for information only)\nNo report was presented.\n\nN/A\n\n\nFC23/036\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/037\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper B – Full Council 04 May 2022 Paper C – Extraordinary Full Council 24 May 2022\nThe Council resolved to sign the minutes of the meeting 04 May 2022 as true record of that meeting. \nThe Council resolved to sign the minutes of the meeting 24 May 2022 as true record of that meeting. \nCllr Loates abstained from voting.\nASO to publish approved minutes\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/038\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper D – Property and Services Committee\, 10 May 2022 \nPaper E – Personnel Committee\, 11 May 2022\nPaper F – Extraordinary Personnel Committee\, 17 May 2022 \nPaper G – Finance and Strategy Committee\, 17 May 2022 \nPaper H – Planning Committee\, 24 May 2022.\nThe Council noted the draft minutes of the committees.\n\nLocal Government Act 1972\, s 112  \n\n\nFC23/039\nTo receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe Council resolved to approve end of year accounts for year-end 31st March 2022.\n\n \n\n\nFC23/040\nTo consider appointing to vacancies on committees \na)    One vacancy Finance and Strategy Committee\nThe Council resolved to appoint Cllr Panter to the Finance and Strategy Committee.\nDC to update records.\n \n\n\nFC23/041\nUpdated Model Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nPaper N\nThe Council resolved to update Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nDC to update SO. \nASO to update the website.\n \n\n\nFC23/042\nTo note the completed AGAR: Annual Internal Audit Report and to consider any matters arising. Paper O\nThe Council resolved to note the completed AGAR: Annual Internal Audit Report.\nDC to progress completion of the AGAR\n \n\n\nFC23/043\nTo consider the nine individual statements of the AGAR: Section 1 – Annual Governance Statement preceded by the following assertion: \n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2022.”\nPaper P\nThe Council resolved to complete Section 1 – Annual Governance Statement of the AGAR for 2021/22 as follows: – \nsections 1-8 with the answer YES to the statements\, and N/A to the statement in section 9. \n \nDC to progress completion of the AGAR.\n \n\n\nFC23/044\nTo note any background information and to consider approval of Section 2 – Accounting Statements of the AGAR in the following manner: \ni.   Consideration of the Accounting Statements; \nii.   approval of the Accounting Statements through a resolution\, and; \niii.   sign and date Accounting Statements. \nPaper Q\nThe Council resolved to approve Section 2 – Accounting Statements of the AGAR for 2021/22.\nDC to progress completion of the AGAR.\n \n\n\nFC23/045\nTo note the correspondence previously circulated by email – for information only. \nPaper R\nThe Council noted the correspondence as previously circulated.\n\nN/A\n\n\nFC23/046\nTo note the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.19 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-7/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220601T190000 DTEND;TZID=Europe/London:20220601T210000 DTSTAMP:20220720T130720Z CREATED:20220518T115208Z LAST-MODIFIED:20220720T130720Z UID:27806-1654110000-1654117200@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [4.05 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMEETING WAS INQUORATE – RESCHEDULED FOR 15 JUNE 2022. URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-full-council-meeting/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220524T180000 DTEND;TZID=Europe/London:20220524T190000 DTSTAMP:20220620T131439Z CREATED:20220518T115540Z LAST-MODIFIED:20220620T131439Z UID:27877-1653415200-1653418800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council Meeting DESCRIPTION:2022-05-24 Summons and Agenda\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the extraordinary Full Council meeting 24 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nTim Davies\n \nKeith Panter – arrived at 6.03pm\nBaptiste Velan\n\n\nRichard Craig\n \n \nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\nDenise Schofield\n \n\n\nCaz Davies\n \nPat O’Connor\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\n \n \n \n\n\n \nChris Lambie\n \nAaron Taylor\n \n\n\n \nSally Loates\nLiam Muggeridge\n \n \n\n\n\n  \nIn attendance:\n\n\n\n \nRachel Allbones (DC)\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: 1 member of the public.\n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum\nA member of the public queried whether the Council would be returning key deposits now they have been replaced with combi locks.\nThe council send the question to P&S committee for consideration and reply. \n  \n  \n  \n \nTC to add to P&S agenda.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/025\nTo note apologies for absence.\nCllrs Boles\, Lambie and Loates\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/026\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/027\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/028\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Council resolved to exclude public and press on items FC23/029 and FC23/030 being a personnel issue.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nCllr Panter arrived at the meeting at 6.03pm.\n\n\nFC23/029\nTo formally note the resignation of a member of staff. \nPaper A\nThe Council formally noted the resignation of a member of staff.\n \n \n\n\nThe Council resolved to ask the DC and OM to leave the meeting at 6.13pm. Cllr Schofield would take the minutes for the remainder of the meeting.\n\n\nFC23/030\nTo consider a recommendation from the extraordinary personnel committee 17 May 2022 which proposes to full council to authorise the re-grading exercise for the remaining three posts in the current structure and to carry out a professional review of the whole staffing structure. \nPaper B\nCouncillors discussed costings for the review of remaining three staff posts and agreed it was value for money. \n  \nCouncillors were keen to establish that the review was completely objective and would include interviews with the staff involved to ensure their views were represented. \n  \nThe Council resolved to appoint Council HR and Governance Support to carry out the Job Evaluation of the 3 remaining posts and the organisational review as set out in Paper B. \n \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/031\nTo note the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-meeting/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220504T190000 DTEND;TZID=Europe/London:20220504T210000 DTSTAMP:20220616T130515Z CREATED:20220421T154827Z LAST-MODIFIED:20220616T130515Z UID:27351-1651690800-1651698000@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/04/2022-05-04-Papers-as-sent.pdf \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Property & Services Committee meeting 10 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \n \nKeith Panter\n\n\nRichard Craig\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: Three Members of the public\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/42\nTo note apologies for absence.\nApologies had been received from Cllrs Craig\, Panter and Velan.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/43\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nP&S22/44\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none\n \nLocalism Act 2011\, s33. \n\n\nP&S22/45\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe committee RESOLVED to exclude public and pressfor items 052-054 on the grounds of legal priviledge and data protection of personal details.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/46\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 February 2022.\nThe committee RESOLVED to sign the minutes of the meeting 10/02/2022 as a correct record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/47\nTo receive quotations for Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments. \nPaper B\nThe committee RESOLVED to purchase Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments.\nDTC/RFO to place order.\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/48\nTo consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. \nPaper C\nDecision deferred until figures received as to how many Gainsborough residents would benefit.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/49\nTo receive a verbal report from a delegation of members who visited Love Lane and to consider a request received for fencing and decide on an operational way to consider such applications in future making member visits unnecessary. (deferred from previous meeting P&S22/35) \nPaper D\nThe committee RESOLVED to give permission for the erection of a “fence” since this structure constitute a plant support rather than a formal border fence. \nNo decision made on operational approval of future applications.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/50\nTo consider Grant application from R.E.A.C.H  for £358 \nPaper E\nDecision deferred until information received whether other funding applications had been successful. Committee agreed to fund any shortfall.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/51\nTo consider water charges for Spital Hill and Foxby Hill Allotments \nPaper F\nThe committee RESOLVED to charge the same amount as in previous years namely £15 and £5 respectively and adjust payments in following years once own data on water cost was available. \nA recorded vote had been requested by Cllr Key: \nVotes in favour: Cllrs Boles\, Dannatt and Plastow \nVotes against: Cllr Key \nNo abstentions.\nRFO to calculate exact usage for 2022-23 year and make the necessary adjustment for future billing.\nLocalism Act 2011 s. 1-8\n\n\n \nPublic and Press excluded for following 3 items.\n \n \n \n\n\nP&S22/52\nTo consider and decide on an allotments action plan to progress allotment work until June/July (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nDecision deferred. Councillors felt they needed more time to consider the plan.\nAll Committee members to submit their comments on the plan prior to the next meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/53\nTo consider action to be taken in connection with the pond on Love Lane allotments.  (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper H\nThe committee RESOLVED to adopt the action plan as presented.\nBto implement actin plan\, produce risk assessments and order purchase of relevant equipment. Cllrs Pladstow and Dannatt volunteered to witness procedures.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/54\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal update from the clerk.\nTC to write reply with requested details reminding enquirr of proper procedure for enquiries.\nLocalism Act 2011 s. 1-8\n\n\n \n \nCommittee resolved to re-admit the public.\n \n \n\n\nP&S22/55\nTo receive an update by the Town Clerk on actions undertaken.\nDeferred to next meeting.\n \nN/A\n\n\nP&S22/56\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n·         Citizen of the Year \n·         Christmas (Marshalls Yard and West Lindsey involvement \n·         Situating of projector. \n·         Re-use of old Christmas lights \n \nTC to add to agenda\nN/A\n\n\nP&S22/57\nTo note the date and time of the next Property and Services committee is scheduled for 14 April 2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee scheduled for 14 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.08. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-6/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220406T190000 DTEND;TZID=Europe/London:20220406T210000 DTSTAMP:20220526T105557Z CREATED:20211228T221847Z LAST-MODIFIED:20220526T105557Z UID:27333-1649271600-1649278800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-04-06 FC Papers as sent Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \nMinutes of the Full Council meeting 06 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\n \n \nJames Plastow\n \n\n\n \nDavid Dobbie\n \n \n \n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n\n\n \n \nPat O’Connor\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \nTim Davies\n \nDenise Schofield\nBaptiste Velan\n\n\nRichard Craig\nChris Lambie\nKeith Panter\nAaron Taylor\nKenneth Woolley\n\n\nCaz Davies\nSally Loates\nLiam Muggeridge\n \n \n\n\n\nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\nSean Alcock (OM)\n \n \n\n\n\nAlso present: 5 members of the public.\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum \nA member of the public queried what the Council’s thought’s were on the meaning of a final warning and what should happen to somebody who had broken the terms and conditions six times. \n  \nA member of the public expressed his disappointment that not all councillors had been available at the last Annual Town Meeting. \nThey also expressed their disappointment that there was no Armed Forces day organised.\nThe council send the question to P&S committee for consideration and reply. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nThe Council noted the comments and it was pointed out that Armed Forces day was an item on the agenda for decision.\nTC to add to P&S agenda.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/058\nTo note apologies for absence.\nCllrs Craig\, Loates\, Woolley\, Schofield\, C Davies\, T Davies\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC22/059\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none.\n \nLocalism Act 2011\, s31. \n\n\nFC22/060\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nFC22/061\nTo receive and note the Town Clerk’s report (for information only) \n \nThe council noted the Clerk’s report.\nTC to re-circulate the slides of the planning training delivered 24 February.\nN/A\n\n\nFC22/062\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThere were none.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC22/063\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 02 March 2022 \n \nSubject to a correction that Cllr Musonda had not been present\, the Council resolved  to sign the minutes of the meeting 02 March 2022 as true record of that meeting.\nASO to publish approved minutes\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/064\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Property and Services Committee 10 March 2022 \nPaper C – Finance and Strategy Committee\, 16 March 2022 \nPaper D – Planning Committee\, 23 March 2022 \nPaper E – Personnel Committee\, 30 March 2022 \n \nThe Council noted the draft minutes of the committees.\n \nLocal Government Act 1972\, s 112  \n\n\nFC22/065\nTo receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to adopt the new Local Government Association Code of Conduct in its entirety. \nPaper F \n \nThe Council Resolved to adopt the new Local Government Association Code of Conduct in its entirety\nTC  to send hardcopy to each councillor. \nAll councillors  to sign and return the confirmation of receipt and re-affirmation the Declaration of Acceptance of Office under the new Code.\nLocalism Act 2011\, s. 27\n\n\nFC22/066\nTo consider adopting the Vision Statement as compiled at the visioning meeting 19 February and decide on the final wording of the Vision Statement itself. \nPager G\nThe council resolved to adopt  the 2nd version of the vision statement. Subject to the second and fourth item of the mission statement to merged into one statement the Council resolved to adopt the mission statement.\nFC to publish online\n \n\n\nFC22/067\nTo review the 2019 Rolling Project Plan and consider which items can be removed from the plan and what may need adding. \nPaper H\nThe Council resolved to defer the item to the Finance and Strategy Committee for detailed consideration and debate.\n \n \n\n\nFC22/068\nTo receive correspondence relating to Armed Forces Day and consider a motion by Cllr K Panter: \nProposal: That a working group be set up to organise the 2023 Armed Forces day Event and to delegate the drafting and approval of suitable Terms of Reference to the Finance and Strategy Committee. \nPaper I\nThe Council resolved to support an Armed Forces Day Working Group. The group would be a community group of volunteers. Three members of the council\, Cllrs Panter\, Key\, and Plastow volunteered to be part of the group and report back to the Property and Services Committee.\n \n \n\n\nFC22/069\nTo consider supporting requests for Lincolnshire County Council Highways department action: \na)    A bus shelter at the Foxby Lane end of Park Fields Road \nb)    Request for residents only parking on Acland Street \nc)    To move a bus shelter at Ropery Road so a driveway can be created. \nPaper J \nCllr Boles declared a personal interest in item FC22/069b) as a governor of a nearby school. \n  \nThe Council resolved: \na)    To support the request for a bus shelter at the Foxby Lane end of Park Fields Road \nb)    To support for residents only parking on Acland Street \nc)    To refer the member of the public to their land lord ACIS in the first instance.\nASO to write to ward councillor Young requesting his support for item b) \nCllr Boles to support item a) \nTC  to write to members of the public. \n \nLocalism Act 2011\, s.1-8\n\n\nFC22/070\nTo consider appointing to vacancies on committees \na)            One vacancy Finance and Strategy Committee \nb)            One vacancy Property and Services Committee. \n \nThe Council resolved to appoint Cllr Musonda to both the Finance and Strategy Committee and the Property and Services Committee. \n  \nCllr Dobbie left the meeting at 20.34\nTC to amend meeting groups.\nN/A\n\n\nFC22/071\nTo agree a sum to be spent on plants and decorations (flag\, bunting) for  the Platinum Jubilee celebrations in early June to decorate Richmond House and Park and possibly Marshalls. \nPaper K\nThe Council resolved to earmark  £3\,000 from the 2021/22 budget for the purchase of plants and bunting and a jubilee flag for the Platinum Jubilee celebrations in early June to decorate Richmond House and Park.\nTC to purchase bunting etc.\nN/A\n\n\nFC22/072\nTo review the “Protocol for the Death of a Senior Figure” and consider the role the town council\, and the town’s mayor should play. \nPaper L\nThe Council resolved  re-adopt its existing policy and procedure with a few minor changes as recommended.\nTC to liaise with WLDC.\n \n\n\nFC22/073\nTo note the correspondence previously circulated by email – for information only. \nPaper M\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC22/074\nTo note the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 20.52 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220302T190000 DTEND;TZID=Europe/London:20220302T210000 DTSTAMP:20220429T110301Z CREATED:20211228T221807Z LAST-MODIFIED:20220429T110301Z UID:27332-1646247600-1646254800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-03-02 FC Public papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \nMinutes of the Full Council meeting 02 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles\nTim Davies\n\n\nJames Plastow\n\n\n\n\nDavid Dobbie\n\n\nDenise Schofield\n\n\n\nDennis Dannatt\nPaul Key\n\n\nAaron Taylor\n\n\n\nCaz Davies\nChris Lambie\nPat O’Connor\nKeith Panter\n\n\n\n\n\n  \nCouncillors Absent \n\n\n\n\n\nSally Loates\n\n\n\n\nRichard Craig (Chairman)\n\nLiam Muggeridge\n\nBaptiste Velan\n\n\n\n\n\n\nKenneth Woolley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\nAlso present: One member of the public. \n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n \nA member of the public who had been looking after the birds in the aviary spoke about loss of birds over the past few years and the need to take urgent action to prevent any further problems. Birds had been spooked by people banging on the aviary causing them to panic and fly into the walls in the dark.\n \nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/041\nTo note apologies for absence.\nThe council noted apologies received from Cllrs Schofield\, Musonda\, Muggeridge\, Velan. \nCllr Dobbie has informed the Clerk that he has been appointed to the WLDC Planning Committee which takes place at the same time as the Full Council meetings and that he “will always attend the higher-level meeting”.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFC22/042\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nFC22/043\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none.\n \nLocalism Act 2011\, s33. \n\n\nFC22/044\nTo receive and note the Town Clerk’s report (for information only) \n \nThe council noted the Town Clerk’s report.\n \nN/A\n\n\nFC22/045\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe Council RESOLVED to exclude public and press on items 048 and 049. Item 048 being a personnel issue and item 049 due to commercial sensitivity.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC22/046\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 02 February 2022 \n \nThe Council RESOLVED to sign the minutes of the meeting 0 February 2022 as a true record of the meeting.\nASO to publish online.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/047\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Personnel Committee\, 9 February 2022 \nPaper C – Property and Services Committee 10 February 2022 \nPaper D – Finance and Strategy Committee\, 16 February 2022 \nPaper E – Planning Committee\, 23 February 2022\nThe Council noted the draft minutes of \na)    Personnel Committee\, 9 February 2022 \nb)    Property and Services Committee 10 February 2022 \nc)    Finance and Strategy Committee\, 16 February 2022 \nd)    Planning Committee\, 23 February 2022 \n \n \nLocal Government Act 1972\, s 112  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\nFC22/048\nTo receive the recommendation of the Personnel Committee and resolve to transfer the Town Clerk to the permanent establishment. \nPaper F\nThe Council RESOLVED to transfer the Town Clerk to the permanent establishment having completed her probationary period.\nTC to draft letter to go on personnel file.\nLocal Government Act 1972\, Sch 12\, p14 (1)+(3).  \n\n\nFC22/049\nTo decide on a suitable contractor to carry out the grass cutting as specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23 \nPaper G – Quotations to be tabled \nExclusion of Public and Press recommended due to time sensitive commercial sensitivity.\nThe Council RESOLVED to delegate a decision to the Finance and Strategy Committee\, by which time any missing paperwork would have been received.\nTC to take to Finance and Strategy Agenda\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h\n\n\nFC22/050\nTo receive a presentation from Co-Op volunteers delivered in person to Property and Services Committee on a proposed project in Gainsborough Cemetery and decide whether or not the proposed work may go ahead. (Deferred from P&S) \nPaper H\nThe Council RESOLVED to approve for \nthe work of the volunteers to go ahead. \nAny support by council staff would be \ndiscussed and agreed by the Operations \nManager.\nTC to inform Co-Op \nrepresentatives. OM to liaise \nabout any work to be \nundertaken by council staff.\nLocalism Act 2011\, s.1-8\n\n\nFC22/051\nTo receive a brief report on the aviary in Richmond Park and decide on action to be taken \nPaper I\nThe Council RESOLVED to temporarily re- house the birds whilst a permanent solution is sought as advised by the volunteer. The Clerk was asked to compile a feasibility study to move the aviary to a quieter location and explore other \nalternatives.\nTC to arrange re-homing of birds with help of the volunteer and conduct feasibility study.\nN/A\n\n\nFC22/052\nTo consider and decide \na)    Whether to follow the invitation to join The Queen’s Platinum Jubilee Beacon Trail at potentially no cost to the Council. \nb)    Whether to refurbish and use the Jubilee Beacon near the Leisure Centre \nPaper J – further information to be tabled.\na)    The Council RESOLVED to follow the invitation to join the Queen’s Platinum Jubilee Beacon Trail. \nb)    The Council deferred a decision to a later meeting awaiting clarification if the beacon is town or district council property.\nTC to inform WLDC about participation on the trail and seek clarification regarding ownership\nLocalism Act 2011\, s.1-8\n\n\nFC22/053\nTo note the Richmond House a progress report on Richmond House Fire Safety. \nPaper K – further information to be tabled\nThe Council noted  the report.\n \nN/A\n\n\nFC22/054\nTo agree a date for Richmond House Day of Action \nTo be tabled\nThe Council asked for the Town Clerk to contact all members to establish a suitable date.\nTC to contact councillors to establish a suitable date.\nN/A\n\n\nFC22/055\nTo consider a request from WLDC to supply a letter of comfort regarding easement at Roses sports ground. \nPaper M \n \nThe Council RESOLVED to note the request and instructed the Town Clerk to send a letter of consent.\nTC to sent letter of consent.\nLocalism Act 2011\, s.1-8\n\n\nFC22/056\nTo note the correspondence previously circulated by email – for information only. \nPaper O \n \n The Council  noted  the correspondence previously circulated.\n \nN/A\n\n\nFC22/057\nTo note the date and time of the next Full Council Meeting scheduled for 04 April 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 04 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220202T190000 DTEND;TZID=Europe/London:20220202T210000 DTSTAMP:20220429T100305Z CREATED:20211228T221735Z LAST-MODIFIED:20220429T100305Z UID:27331-1643828400-1643835600@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-02-02 -FC Public Papers\n  \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Full Council meeting \n02 February 2022 \nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles\nTim Davies\n \n \nJames Plastow\n \n\n\nRichard Craig (Chairman)\n \n \n \nDenise Schofield\n \n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n \n\n\n \nChris Lambie\nPat O’Connor\nKeith Panter\n \n \n\n\n\n  \nCouncillors Absent \n\n\n\n \n \nSally Loates\n \n \n\n\n \nDavid Dobbie\nLiam Muggeridge\n \nBaptiste Velan\n\n\nCaz Davies\n \n \n \nKenneth Woolley\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\n \nThere were no questions from members of the public.\n \nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/024\nTo note apologies for absence. \n \nApologies for absence had been received from Cllrs Woolley\, Loates\, C Davies and Velan\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFC22/025\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nCllr Boles declared a non-pecuniary interest in item FC22/037 as both a district and county councillor.\nN/A\nLocalism Act 2011\, s31. \n\n\nFC22/026\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFC22/027\nTo receive and note the Town Clerk’s report (for information only) \n \nThe Council resolved to note the Town Clerk’s report. The Clerk was asked whether an induction and training for new councillors would be offered.\nArrange inhouse training for new members. a\nN/A\n\n\nFC22/028\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 05 January 2022 \nPaper B – Extraordinary Full Council 12 January 2022.\nThe Council resolved to sign the minutes of the meeting 05 January 2022 as a true record of that meeting. \n  \nThe Council resolved to sign the minutes of the extraordinary meeting 12 January 2022 as a true record of that meeting.\nASO: Publish minutes \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/029\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Personnel Committee\, 12 January 2022 \nPaper D – Property and Services Committee 13 January 2022 \nPaper E – Finance and Strategy Committee\, 19 January 2022 \nPaper F – Planning Committee\, 22 December 2021. and 26 January 2022\nThe Council resolved to note the draft minutes of the Personnel Committee 12 January\, Property and Services Committee 13 January\, Finance and Strategy 19 January and two Planning Committee draft minutes from 22 December and 26 January.\nPlanning Committee agenda with to be sent to all councillors with all planning applications so that ward councillors have the opportunity to comment.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC22/030\nTo agree a date and format for the Annual Assembly of the Town Meeting which must assemble annually between 01 Mach and 01 June. \nPaper G\nThe Council resolved that the date and time for the Annual Assembly of the Town Meeting shall be Friday\, 06/05/2022\n \nLocal Government Act 1972\, Sch 12\, p14 (1)+(3).  \n\n\nFC22/031\nTo receive correspondence from Gainsborough in Bloom and consider how the group can be supported by the council. \nPaper H\nThe Council resolved to note the correspondence from Gainsborough in Bloom.\nCllr Craig explained that he had already joint the group. Cllr Panter said that he would be supporting them. Cllr Boles offered to help the group with Social Media presence. The Clerk would ad a suitable post to the website and Facebook page.\nLocalism Act 2011\, s.1-8\n\n\nFC22/032\nTo receive a report regarding the Platinum Jubilee Preparations and decide what further action the Council will need to take. \nPaper I\nDeferred to next meeting.\nTC to obtain additional information on “Beacon Trail” and ownership of the beacon.\nLocalism Act 2011\, s.1-8\n\n\nFC22/033\nTo receive correspondence from a member of the public requesting grit bin and pedestrian crossing and decide whether to support the request with Lincolnshire County Council. \nPaper J\nFollowing a detailed discussion during which Cllr Boles explained the procedure for gritbins and their maintenance at LCC\, there was no support from Council for either a grit bin or a pedestrian crossing in the suggested locations.\nThe member of the public had explicitly asked not to be contacted.\nN/A\n\n\nFC22/034\nTo consider the replacement of both Lea Road bus shelters outside the train station to be funded by Lincolnshire County Council. \nPaper K\nThe Council unanimously resolved to approve the purchase and installation of two new  replacement bus shelters on Lea Road with costs covered by a grant from Lincolnshire County Council.\nDTC/RFO to order shelters.\nLocalism Act 2011\, s.1-8\n\n\n \n \nThe Council resolved to exclude  Public and press from items FC22/035 to FC22/036 due to time sensitive commercial sensitivity.\n \n \n\n\nFC22/035\nTo note the Richmond House Condition Report and Maintenance Plan received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper L\nThe Council resolved to note the Richmond House Condition Report and Maintenance Plan received. \nThe Council resolved to investigate the options for a “heritage partnership” or similar multi agency organisation to take on the maintenance and management of Richmond House.\nTC to report and recommend action. \nCllr Boles to make some enquiries with other Town Councils in Lincolnshire regarding heritage partnerships and report back.\nLocalism Act 2011\, s.1-8\n\n\nFC22/036\nTo note the Richmond House Fire Safety Report received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper M\nThe Council resolved to note the Richmond House Fire Safety Report received. \nThe council would carry out another fire risk assessment once initial mitigating measures had been carried out.\nTC to report and recommend action. \n \nLocalism Act 2011\, s.1-8\n\n\nFC22/037\nTo receive the recommendation of the Property and Services Committee: \n  \na)            To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23. \nb)            To decide on a suitable contractor to undertake to work. (Exclusion of public and press recommended due to time sensitive commercial sensitivity) \nPaper N \n \na)           The Council resolved to approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23 excluding the Corringham and the Thorndyke Roundabouts. \nb)           The Council resolved to tender more contractors.\nTC to confirm and sign 2022-23 contract excluding the Corringham and the Thorndyke Roundabouts. \nTC to send out tender/quote documents to contractors.\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h)\n\n\nFC22/038\nTo consider to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade. \nPaper O \n \nThe Council resolved to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade and instructed the Clerk to sign the relevant paperwork.\nTC to send relevant paperwork.\n \n\n\nFC22/039\nTo note the correspondence previously circulated by email – for information only. \nPaper P \n \nThe Council resolved to note the correspondence previously circulated. \n \nN/A\n\n\nFC22/40\nTo note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.\nThe Council resolved to note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220105T190000 DTEND;TZID=Europe/London:20220105T210000 DTSTAMP:20220323T095502Z CREATED:20211228T215101Z LAST-MODIFIED:20220323T095502Z UID:27329-1641409200-1641416400@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-01-05 Full Council Papers\n  \nAgenda & meeting papers can be accessed in the PDF pack above once available.\n \n  \nMinutes of the Full Council meeting 05 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present\n\n\n\n\nTim Davies\n\nJames Plastow\n\n\n\nRichard Craig (Chairman)\nDavid Dobbie\nLiam Muggeridge\n\n\n\n\nDennis Dannatt\n\n\n\n\n\n\n\nChris Lambie\n\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nPaul Key\nPat O’Connor\nDenise Schofield\nKenneth Woolley\n\n\nCaz Davies\nSally Loates\nKeith Panter\nBaptiste Velan\n\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n\n\n\n\n\n\n  \n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum\nA member of the public reported that recent resurfacing work on Ropery Road had been left unfinished and double yellow lines needed re-instating\nThe member of the public was advised that this was a Lincolnshire County Council matter.\nClerk to bring to LCC’s attention on behalf of TC.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC22/001\nTo note apologies for absence.\nCllrs C Davies\, O’Connor\, Key\, Loates\, Woolley\, Boles\, Velan and Panter had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFC22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.\nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nFC22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFC22/004\nTo receive and note the Town Clerk’s report (for information only) \n \nThe Town clerk’s report was noted.\nN/A\nN/A\n\n\nFC22/005\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 01 December 2021 \n.\nThe Council resolved that an email detailing the recorded vote taken 07/07/2021 should be sent to all councillors. \n  \nThe council resolved to sign the minutes of the meeting 01 December 2021as a true record of that meeting.\nClerk to send email detailing the recorded vote taken at the 07 July 2021 meeting. \n  \nASA to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFC22/006\nTo note the draft minutes of the committee meetings and the decisions contained therin. \nPaper B – Personnel Committee\, 15 December \nPaper C – Finance and Strategy Committee\, 22 December \nPaper D – Planning Committee\, 22 December .\nThe council noted the draft minutes of the Personnel Committee\, 15 December and Finance and Strategy Committee\, 22 December. \n  \nThe draft Planning Committee minutes had not been available to note.\n\nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFC22/007\nTo receive the recommendation of the Finance and Strategy Committee: \n  \nTo approve the budget as presented\, representing a total budget requirement of £554\,358. \n \nThe Council resolved to approve the budget as presented and recommended by the Finance and Strategy Committee\, 22 December.\nRFO to publish approved budget.\nJoint Panel on Accountability and \nGovernance for Smaller Authorities in England 2021. (JPAG 2021\n\n\nFC22/008\nTo receive the recommendation of the Finance and Strategy Committee: \n  \nTo approve the precept demand for £554\,358 as informed by the budget.. \n \nA proposal to limit the precept demand to a 2% increase was not seconded. \n  \nThe Council resolved to approve the precept demand as informed by the approved budget and recommended by the Finance and Strategy Committee\, 22 December.\nRFO to send precept demand and associated papers to WLDC.\nLocal Government Finance Act 1992\, s.41\n\n\nFC22/009\nTo approve the urgent replacement of pipework in the cemetery to stop a major leakage at a cost of £3\,963 + VAT. \nPaper E \n \nThe Council resolved to approve the expenditure of £3\,963 +VAT for the urgent replacement of pipework in the cemetery to stop a major leakage from reserves..\nOM  to commission work.\nLocal Government Act 1972\, s.214(2)\n\n\nFC22/010\nTo review and adopt a revised complaints procedure. \nPaper F \n \nThe Council resolved to adopt a revised complaints procedure as presented.\nASA to publish. \n \nLocal Government Act 1972\, s.111\n\n\nFC22/011\nTo review and adopt a vexations complaints procedure. \nPaper G\nThe Council resolved to adopt a vexations complaints procedure as presented.\nASA to publish. \n \nLocal Government Act 1972\, s.111\n\n\nFC22/012\nTo consider the Council’s pursuit of the local Council Award Scheme Foundation or Quality status and approve the expenditure of £50 registration fee and £50 (Foundation) or £100 (Quality) accreditation fee. \nPaper H \n \nThe Council resolved to apply for accreditation to the Local Council Awards Scheme and approved the necessary expenditure. \nThe Council resolved to apply for Quality Status under the scheme.\nClerk to research requirements\, audit to establish if and to what requirements are met and recommend any action required to meet accreditation.\nLocal Government Act 1972\, s.111\n\n\nFC22/013\nTo consider any application(s) received by 31 December 2021 for co-option to the vacancy in Gainsborough Trent ward and consider any further action required to fill the vacancy. \nTo be tabled\nApplications had been sent by 31 December but due WFH as advised by Government and staff absence\, these applications had not been circulated in time. \nThe Council resolved to have an extraordinary meeting 12/01/2022 at 18.30 to co-opt one of the two candidates.\nClerk to summon Full Council. \nClerk to write to candidates to invite them to meeting.\nThe Local Elections (Parishes and Communities) (England and Wales) Rules 2006 5(5)\n\n\nFC22/014\nTo fix a date and time for the Council’s informal creative meeting to formulate a vision and direction for the Council as resolved at November’s Personnel Committee Meeting\nThe Council resolved to hold an informal meeting on Saturday\, 19 February 2022.\nClerk  to confirm venue availability and \nsend invites.\nLocal Government Act 1972\, s.111\n\n\nFC22/015\nTo note the correspondence previously circulated by email – for information only. \n \nThe Council noted the previously circulated correspondence.\nN/A\nN/A\n\n\nFC22/016\nTo note the date and time of the next Full Council Meeting scheduled for 02 February 2022at 19.00.\nThe Council noted the date of the extraordinary council meeting 12/01/2022 at 18.30 and the next scheduled meeting 02/02/2022 t 19.00\, both at Marshalls Sports Ground.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \n  \n  \n  \n  \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting \n  \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-open-to-public-and-press/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211201T190000 DTEND;TZID=Europe/London:20211201T210000 DTSTAMP:20220202T121552Z CREATED:20210903T105442Z LAST-MODIFIED:20220202T121552Z UID:27031-1638385200-1638392400@gainsborough-tc.gov.uk SUMMARY:Full Council - 01.12.2021 DESCRIPTION:2021-12-01 Full Council papers- Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 01 December 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Caz Davies \nCouncillor Tim Davies \nCllr David Dobbie \nCouncillor Paul Key \nCouncillor Keith Panter \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nBelina Boyer                           Town Clerk \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n The Council noted apologies for absence from Cllrs Plastow\, Craig\, Boles and Schofield. Cllrs Muggridge\, Lambie\, Dannatt\, Loates were not present. \n2. PUBLIC PARTICIPATION \nThere was none. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \nMeeting of Council held on Wednesday 03 November 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 03 November 2021 be approved and signed as a true record of that meeting. \n 5. COMMITTEE MEETING MINUTES (Paper C) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper D) \n RESOLVED to NOTE the report the Town Clerk’s report. \n7. GENERAL CEMETERY HAND RAILINGS (Paper D) \nRESOLVED to release funds from the War Memorial EMR to proceed with the work at the earliest opportunity. \n8. COUNCIL REVIEW \nDue to Cllr Craig’s absence no update could be received. Deferred to next meeting. \n9. COMMITTEE VACANCIES \nRESOLVED to appoint Cllr P O’Connor as Chairman of the Personnel Committee. \nThere remains a vacancy on the Property and Services Committee. \n10. FULL COUNCIL MEETING LOCATION \n A proposal by Cllr Dobbie to continue committee meetings at Richmond House was not carried. \nRESOLVED to move all Council and Committee meetings to the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough with immediate effect until the Annual Meeting of the Council. \nThe Clerk would liaise with the chairmen and members of the committees normally held on Tuesdays. \n11. CLEANING \n RESOLVED to temporarily appoint agency cleaning staff until a permanent member of staff can be appointed. \nThe choice of agency was delegated to the Clerk. \n12. COUNCILLOR VACANCY \n Cllr Dobbie called for a recorded vote. \n RESOLVED to advertise the vacancy for co-option if no election was called. \nVotes in favour: Cllrs C Davies\, T Davies\, P Key\, P O’Connor\, K Panter\, B Velan\, K Woolley. \nVotes against: Cllr Dobbie \n13. ACTING CLERK \nRESOLVED to terminate the appointment of Cllr O’Connor as Acting Clerk with immediate effect as a Town Clerk had been appointed and taken up post. \nRESOLVED to thank Cllr O’Connor for taking on the unpaid position of unpaid Acting Clerk. \nCllr O’Connor thanked the council’s staff for their support. \n14. Correspondence to note \nRESOLVED to note the correspondence previously circulated by email. \nMeeting concluded at 20.07. \nSinged as a true record of that meeting : _______________________Date: ____________ URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-full-council-meeting-01-12-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211103T190000 DTEND;TZID=Europe/London:20211103T210000 DTSTAMP:20220202T095513Z CREATED:20210903T104907Z LAST-MODIFIED:20220202T095513Z UID:27026-1635966000-1635973200@gainsborough-tc.gov.uk SUMMARY:Full Council - 03.11.2021 DESCRIPTION:AGENDA - Full Council - Wednesday 3 November 2021 - PUBLIC\n  \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 03 November 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Liam Muggridge \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nBelina Boyer                           Town Clerk \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig \nCouncillor Matt Boles \nCouncillor Keith Panter \nCouncillor Caroline Davies \n2. PUBLIC PARTICIPATION \nThere was none. \n3.TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B) \ni. Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 07 July 2021 be approved and signed as a correct record.  \nii. Meeting of Council held on Wednesday O6 October 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 06 October 2021 be approved and signed as a correct record. \n5. WELCOME BACK FUND \nThe Welcome back Fund Officer invited to speak on the subject had not been able to attend. \n6. COMMITTEE MEETING MINUTES (Paper C) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n7. TOWN CLERKS REPORT (Paper D) \nRESOLVED to NOTE the report from the Deputy Town Clerk. \n8. GENERAL CEMETERY RESURFACING WORKS (Paper E) \nRESOLVED to exclude public and press for item 8 on the agenda due to the commercially sensitive items under discussion. \nRESOLVED to award the resurfacing work To RN Surfacing as per their quote dated 20 October and to approve the resulting expenditure from the current budget and the reserves earmarked for this purpose. \n9. COMMITTEE VACANCIES \nRESOLVED to appoint Cllr Liam Muggridge to the Planning Committee. \nThere remains a vacancy on the Property and Services Committee. \nMeeting concluded at 19.17. URL:https://gainsborough-tc.gov.uk/meeting/full-council-03-11-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211006T190000 DTEND;TZID=Europe/London:20211006T210000 DTSTAMP:20211223T095721Z CREATED:20210903T104346Z LAST-MODIFIED:20211223T095721Z UID:27020-1633546800-1633554000@gainsborough-tc.gov.uk SUMMARY:Full Council - 06.10.2021 DESCRIPTION:AGENDA - Full Council - Wednesday 6 October 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 6 October 2021 at 7:00pm\n Present: \nCouncillor Pat O’Connor (Chairman) \nCouncillor Matt Boles \nCouncillor Caroline Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Keith Panter \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig \nCouncillor Dennis Dannatt \nCouncillor Sally Loates \nCouncillor Denise Schofield \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B & C) \n Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED to defer to next meeting due to a missing recorded vote identified by Councillor David Dobbie. \ni. Meeting of Council held on Wednesday 1 September 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 1 September 2021 be approved and signed as a correct record. \nii. Meeting of Council held on Wednesday 15 September 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 15 September 2021 be approved and signed as a correct record. \nNote: Councillor Key abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper D) \nRESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper E) \nRESOLVED to NOTE the report from the Deputy Town Clerk. \n7. RAGE WEBSITE \nCouncil noted the recommendation made by Planning Committee on Wednesday 25 August 2021: \nRECOMMEND TO FULL COUNCIL to create a budget of £125 for the hosting and maintenance of the RAGE website. \nCouncil considered creating a budget of £125 for the hosting and maintenance of the RAGE website. \nRESOLVED to create a budget of £125 for the hosting and maintenance of the RAGE website. \n8. CEMETERY BURIAL SOFTWARE \nCouncil noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRECOMMEND TO FULL COUNCIL that Officers investigate if the Council signed up to agreement that stated data extract would be charged\, also query the quotation cost. Following that agree that up to £4\,625 be taken from General Reserves for the data extract. \nCouncil considered increasing the cemetery software budget by £4\,625 from General Reserves. \nRESOLVED increase the cemetery software budget by up to £4\,625 from General Reserves. \n9. QUEENS DIAMOND JUBILEE WORKING GROUP (Paper F) \n Council noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRESOLVED to rework the Armed Forces Day remit and RECOMMEND TO FULL COUNCIL to adopt as part of the Structure and Functions\, reallocated current Armed Forces Day budgets to a Queens Jubilee event budget and appoint Members to the working group. \nCouncil considered adopting the Queens Jubilee event remit\, appoint Members to the working group and reallocating the current Armed Forces Day budget to a Queens Jubilee event budget. \nRESOLVED to: – \n1) adopt the Queens Jubilee event remit \n2) reallocate the Armed Forces & Community Day 2020&21 earmarked reserve of £3\,082 and Armed Forces & Community Day 2022 budget of £3\,000 to the Queens Jubilee event \n3) appoint Councillors C Davies\, T Davies\, Lambie and Panter to the working group \n10. CHRISTMAS LIGHTS SCHEME (Paper G) \nCouncil noted the recommendation made by Finance and Strategy Committee on Tuesday 21 September 2021: \nRECOMMEND TO FULL COUNCIL to accept Option 1 from Blachere. \nCouncil considered accepting the quotation received from Blachere. \nRESOLVED to accept the quotation from Blachere for a new Christmas lighting scheme. \n11. COMMITTEE VACANCIES \nCouncil considered making appointments to vacancies on committees \n\nX2 Planning Committee\nX1 Property & Services Committee\nX2 Roses Sports Ground Steering Group\n\nRESOLVED to appoint Councillor Key to the Planning Committee. \nRESOLVED that Members are not currently needed as part of a Roses Sports Ground Steering Group. \n12. EXTERNAL AUDIT (Paper H) \n Council NOTED the outcome of the external audit for the 2020-2021 financial year and to consider any matters arising. \n Meeting concluded at 7.50pm \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-06-10-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210915T190000 DTEND;TZID=Europe/London:20210915T210000 DTSTAMP:20211021T133750Z CREATED:20210910T132131Z LAST-MODIFIED:20211021T133750Z UID:27048-1631732400-1631739600@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council - 15.09.2021 DESCRIPTION:Extraordinary Council Agenda - 15.09.2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 15 September 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Sally Loates \nCouncillor Liam Muggridge \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Paul Key \nCouncillor James Ward \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. URGENT PERSONNEL MATTERS (Paper A) \nNote: The two members of staff and Councillor O’Connor left the meeting at 7:02pm. \nNote: Councillor Woolley asked Councillor Schofield to take the minutes for the remainder of the meeting. \nCouncillor Woolley conveyed the details of an urgent matter that had arisen at the Personnel Committee meeting on 9th September and requested the support of the Full Council in moving the matter forward. \nThe matter was discussed and clarifications were made and questions answered by the Personnel Committee. \nMembers considered paper A in detail. \nRESOLVED that: – \n\nThe content of the report is noted\,\nThe recommendation and financial sum per Officer from HR is approved and to be awarded\,\nA pay review takes place to ensure the Officers are being paid the expected salary for their qualifications and experience. The Council should also make provision for any such future occurrence.\nthe Personnel committee can deal with any future claims from staff who present evidence of undertaking new responsibilities / activities\n\nNote: Councillor Dobbie abstained from voting on the above resolution. \nMeeting concluded at 7.37 pm. \n  URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-15-09-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210901T190000 DTEND;TZID=Europe/London:20210901T210000 DTSTAMP:20211102T144815Z CREATED:20210820T100302Z LAST-MODIFIED:20211102T144815Z UID:26993-1630522800-1630530000@gainsborough-tc.gov.uk SUMMARY:Full Council - 01.09.2021 DESCRIPTION:AGENDA - Full Council - Wednesday 1 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 1 September 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matt Boles \nCouncillor Caroline Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Kenneth Woolley \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \n       Councillor Dennis Dannatt \nCouncillor Sally Loates \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor James Ward \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A\, B & C) \ni. Meeting of Council held on Wednesday 7 July 2021 \nRESOLVED to defer to next meeting due to a missing recorded vote identified by Councillor David Dobbie. \nii. Meeting of Council held on Wednesday 14 July 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 14 July 2021 be approved and signed as a correct record. \niii. Meeting of Council held on Wednesday 28 July 2021 \nRESOLVED that the minutes of the meeting held on Wednesday 28 July 2021 be approved and signed as a correct record. \nNote: Councillor Plastow arrived at 7.15pm \n5. COMMITTEE MEETING MINUTES (Paper D) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper E) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. LOVE LANE ALLOTMENT POND \n RESOLVED to defer to next Property & Services Committee meeting once outcomes of environmental impact study\, H&S report and budgetary requirements to fill the pond in are obtained. \n8. SHOWFIELD ALLOTMENT WALL \n Council considered increasing the Showfield allotment wall budget. \n RESOLVED to increase the Showfield Allotment Wall budget by £6\,000 from general reserves. \n9. INTERNAL AUDIT \n Council considered increasing the Internal Audit budget by £1\,924 from general reserves. \n RESOLVED to increase the 2021/22 internal audit budget by £1\,924 from general reserves. \n10. COMMITTEE VACANCIES \nOne vacancy on the Planning Committee\, no interest was made by Members. \n11. MEETING CALENDAR (Paper F) \nCouncillor Boles queried why he could only see minutes up to June 2020 on the Council Website\, it was agreed this would be investigated by GTC staff and a response sent to him. \n Councillor Dobbie was concerned regarding meetings returning to Richmond House. \n RESOLVED to approve 2021/22 meeting schedule\, Full Council meetings to remain at Marshalls Sports Ground\, Committee meetings to return to Richmond House. \nNote: Councillor Key voted against the above resolution. \n 12. ANNUAL PUBLIC MEETING \nRESOLVED to hold the Annual Public Meeting on the 5th October 2021 at the All Saints church or John Robinson Memorial Church if All Saints is unavailable \n13. APPOINTMENT OF REPRESENTATIVE TO AN OUTSIDE BODY (Paper G) \nRESOLVED to appoint Councillor Panter to the Armed Forces Day 2022 working group. \nNote: Councillor Key abstained from voting on the above resolution. \n14. MOTION MOVED BY COUNCILLOR C. DAVIES \n“I would like to put a motion forward to the council that a working Group to be set up for the Queen’s Diamond Jubilee to organise a party in the park and a concert in the evening possibly followed by a firework display on Marshalls Sports Ground” \nSeconded by Councillor Boles \nRESOLVED that the Finance & Strategy Committee on the 21 September 2021 should produce a scoping document and consider a working group on holding a Platinum Jubilee event and report back to full council. \nThere was a query on the six month rule for attending meetings and when this came back into effect.  Cllr O’Connor said he would ask GTC staff to check with LALC on the provisions of this rule and report back to Councillors. \nMeeting concluded at 8.35pm \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-01-09-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210728T180000 DTEND;TZID=Europe/London:20210728T190000 DTSTAMP:20210923T122312Z CREATED:20210722T085244Z LAST-MODIFIED:20210923T122312Z UID:26961-1627495200-1627498800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council – 28.07.2021 DESCRIPTION:AGENDA Extraordinary Full Council - Wednesday 28 July 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 28 July 2021 at 6:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Baptiste Velan \nCouncillor James Ward – arrived at 6.04pm \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Pat O’Connor \nCouncillor Denise Schofield \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. TOWN CLERK RECRUITMENT (Paper A) \nNote: Councillor Ward arrived at the meeting at 6:04pm \nCouncillor Key raised a point of order. \nRESOLVED to suspend Standing Order 7 to discuss the agenda item. \nNote: Councillor Key abstained from voting on the above resolution. \nCouncil received and considered amendments to initial Town Clerk Contract of Employment. \nRESOLVED to accept the amended Town Clerk Contract of Employment as per Paper A. \nNote: Councillors Key and Velan abstained from voting on the above resolution. \nMeeting concluded at 6.31pm URL:https://gainsborough-tc.gov.uk/meeting/full-council-28-07-2021-extraordinary/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210714T180000 DTEND;TZID=Europe/London:20210714T190000 DTSTAMP:20210923T122246Z CREATED:20210709T121209Z LAST-MODIFIED:20210923T122246Z UID:26944-1626285600-1626289200@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council 14.07.2021 DESCRIPTION:AGENDA Extraordinary Full Council 14.07.2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 14 July 2021 at 6:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Matthew Boles \nCouncillor Dennis Dannatt \nCouncillor Caz Davies \nCouncillor Tim Davies \nCouncillor Paul Key \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor James Ward \nCouncillor Kenneth Woolley \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Harry Clarke \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. TOWN CLERK RECRUITMENT (Paper A) \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nRESOLVED to accept the recommendation from the recruitment panel as per Paper A. \nMeeting concluded at 6.16pm \n  URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-14-07-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210707T190000 DTEND;TZID=Europe/London:20210707T210000 DTSTAMP:20220126T133613Z CREATED:20210607T112254Z LAST-MODIFIED:20220126T133613Z UID:26872-1625684400-1625691600@gainsborough-tc.gov.uk SUMMARY:Full Council 07.07.2021 DESCRIPTION:Agenda - Full Council - Wednesday 7 July 2021 - Public\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nRecorded Vote: Recorded Vote 7th July \nMINUTES of a Meeting of Council held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 7 July 2021 at 7:00pm\n Present: \nCouncillor Richard Craig (Chairman) \nCouncillor Dennis Dannatt \nCouncillor Tim Davies \nCouncillor David Dobbie \nCouncillor Chris Lambie \nCouncillor Sally Loates \nCouncillor Pat O’Connor \nCouncillor Keith Panter \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor James Ward \nCouncillor Kenneth Woolley \nAlso Present:  x2 Members of the public \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles \nCouncillor Harry Clarke \nCouncillor Paul Key \nCouncillor Baptiste Velan \n2. PUBLIC PARTICIPATION \nNone received. \n3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nCouncillor Dobbie declared a personal interest in agenda item 7 as he was related to a co-option candidate. \nCouncillor Craig declared a personal interest in agenda item 7 as he was related to a co-option candidate. \nCouncillor Davies declared a personal interest in agenda item 7 as he was related to a co-option candidate. \n4. MINUTES OF THE PREVIOUS MEETING (Paper A) \n i. Meeting of Council held on Wednesday 2 June 2021 \n RESOLVED that the minutes of the meeting held on Wednesday 2 June 2021 be approved and signed as a correct record. \nNote: Four Councillors abstained from voting on the above resolution. \n5. COMMITTEE MEETING MINUTES (Paper B) \n RESOLVED to NOTE committee meeting minutes drafted since the last meeting. \n6. TOWN CLERKS REPORT (Paper C) \n RESOLVED to NOTE the report from the Deputy Town Clerk. \n7. CO-OPTION (Paper D) \nThree of the four candidates were present at the meeting\, one had sent apologies. \nPersonal statements were read out and a vote taken. \nAt the request a recorded vote was taken as follows: – \nTimothy Wood – 4 votes for\, 5 votes against\, 3 abstained from voting \nRon Jackson – 0 votes for\, 3 votes against\, 9 abstained from voting \nCaz Davies – 6 votes for\, 1 vote against\, 5 abstained from voting \nSusan Craig – 5 votes for\, 2 votes against\, 5 abstained from voting \nRESOLVED that Caz Davies be elected as Councillor to Gainsborough Town Council. \n8. COMMITTEE VACANCIES \nRESOLVED to appoint Councillor Plastow to the Finance and Strategy Committee for 2021/22. \nTwo nominations received for the Personnel Committee. \nA vote was taken as follows: – \nCouncillor Schofield    6 for\, 3 against\, 3 abstained from voting \nCouncillor Key             5 for\, 4 against\, 3 abstained from voting \nRESOLVED to appoint Councillor Schofield to the Personnel Committee for 2021/22. \nA vacancy remains on the Planning Committee. \n9. MEETING CALENDAR (Paper E) \nCouncil considered approval of the 2021/22 meeting schedule \nRESOLVED to approve the 2021/22 meeting schedule and a further review to take place at September Full Council meeting\, and consideration be made that Full Council meetings be held at Marshalls Sports Ground and committee meetings revert back to Richmond House from September. \n10. ANNUAL PUBLIC MEETING \n RESOLVED to defer the item until the September Full Council following seeking clarification if an Annual Public meeting must take place this year. \nContent to consider for the agenda; – Richard Davies (LCC Highways)\, Mike Hopper (Gainsborough Neighbourhood plan)\, PCC Marc Jones\, something for Harry Clarke long service. \n11. CIVIC SERVICE \nCouncil considered arrangements for the annual Civic Service. \nRESOLVED that the Chairman would speak with the Deputy Clerk on an appropriate way forward. \n12. APPOINTMENT OF REPRESENTATIVE TO AN OUTISDE BODY \nCouncillor considered appointing a representative to the Gainsborough Crisis Action Team. \nRESOLVED to appoint Councillor Dannatt as a Council representative on the Gainsborough Crisis Action Team. \n13. UTILITY VEHICLE (UTV) \nCouncil considered the recommendation made by the Property and Services Committee at it’s meeting held on 9 June 2021. \nRESOLVED TO RECOMMEND TO FULL COUNCIL to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £5\,500 be taken from general reserves\, but a part exchange with the current Kawasaki Mule be negotiated. \nFarmstar have now confirmed they would offer £1\,500 for part exchange of the old Kawasaki Mule. \nRESOLVED to approve the purchase of a new Kubota rtv 1100 utility vehicle from Farmstar at a cost of £15\,500 +VAT. £10\,000 to be used from the budget and £4\,000 be taken from general reserves. \n14. ACTING TOWN CLERK \nCouncil considered the recommendation made by the Personnel Committee at its meeting held on Wednesday 23 June 2021: \nRESOLVED TO RECOMMEND TO FULL COUNCIL to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \nRESOLVED to appoint Councillor O’Connor as Acting Town Clerk as an unpaid role from 17th July 2021. \nMeeting concluded at 7.56pm URL:https://gainsborough-tc.gov.uk/meeting/full-council-07-07-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT END:VCALENDAR