BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20241001T183000 DTEND;TZID=Europe/London:20241001T203000 DTSTAMP:20241111T105841Z CREATED:20240508T074000Z LAST-MODIFIED:20241111T105841Z UID:33376-1727807400-1727814600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.72 KB] \nAGENDA - Tuesday 1 October 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 1 October 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/079  Apologies for Absence\nTo note apologies for absence. \nFC25/080  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/081  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/082  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/083  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 September 2024 (pages 4 to 7) \nFC25/084  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 10 September 2024 Paper B (pages 8 to 12)\nii. Personnel Committee\, Wednesday 11 September 2024 Paper C (pages 13 to 16)\niii. Planning Committee\, Wednesday 18 September 2024 Paper D (pages 17 to 21)\niv. Finance and Strategy Committee\, Tuesday 24 September 2024 Paper E (pages 22 to 24) \nFC25/085  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 25 to 54) \nFC25/086  Motion from Councillor Coxon\nFollowing the recent walkabout with the police commissioner\, leader and representatives from various organisations\, I wanted to share an exciting opportunity that came up during discussions myself and the leader had with Marc. \nWe talked about collaborating with the probation service to engage in community payback initiatives. Specifically\, we’re looking into organising a litter pick as part of the community service programme. I was included in an email with Marc’s assistant and the probation service\, which provided guidance on how to apply for this programme. \nGiven the positive impact this could have on our town\, I would like to propose that our Council applies to join the probation service’s community payback scheme. It’s a fantastic way to not only improve our local environment but also to support the rehabilitation process for those involved. \nI’m asking colleagues to support this initiative and back the Town Council making an application? Your support would be invaluable in moving this forward. \nFC25/087  Motion from Councillor Coxon\nI am seeking colleague support for a proposal I believe will greatly benefit our community. It has been brought to my attention by several visitors to the park that the current parking situation is less than ideal\, particularly for those who require wheelchair access. At present\, visitors have to unload their wheelchairs and then find parking on the road\, which poses significant inconvenience and potential safety concerns. \nIn light of this\, I am proposing the establishment of a public car park where the Avery was located at the front of Richmond House. This new facility would vastly improve accessibility for all visitors. \nAdditionally\, I would like to address the current state of our toilet facilities. I believe there is a strong case for not only upgrading these facilities but also introducing a dedicated changing place. This would involve seeking financial support from the West Lindsey District Council to ensure that we can provide a fully accessible and accommodating environment for all park visitors. \nColleague support and input would be invaluable in moving this proposal forward. I am confident that\, with their support\, we can make these necessary improvements a realit \nFC25/088  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper G (pages 55 to 56)\n \nFC25/089  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/090  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 November 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 26 September 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240903T183000 DTEND;TZID=Europe/London:20240903T203000 DTSTAMP:20241024T090854Z CREATED:20240508T073924Z LAST-MODIFIED:20241024T090854Z UID:33375-1725388200-1725395400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [176.88 KB] \nAGENDA - Tuesday 3 September 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 3 September 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/048  Apologies for Absence\nTo note apologies for absence. \nFC25/049  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/050  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/051  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/052  Presentation from Jacqui Bunce\, Programme Director – Strategic Partnerships\, Planning & Estate at the NHS Lincolnshire Integrated Care Board \nFC25/053  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 August 2024 (pages 4 to 8) \nFC25/054  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Personnel Committee\, Friday 9 August 2024 Paper B (pages 9 to 11)\nii. Planning Committee\, Tuesday 20 August 2024 Paper C (pages 12 to 17)\niii. Finance and Strategy Committee\, Tuesday 27 August 2024 Paper D (pages 18 to 21) \nFC25/055  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 22 to 48) \nFC25/056  Motion from Councillor Coxon\nGainsborough Big Clean Up\nLincolnshire Independent Gainsborough Town Councillors Coxon and Key had a walkaround on Friday 16/08/24 in the uphill area of Gainsborough.   Attendees included the Police and Crime Commissioner   Marc Jones\, a representative of Acis\, a PCSO Glen Pachett and WLDC Councillors Young and Rollings.    This walkaround was organised by Cllr Nick Coxon.\nAfter a measured walkaround\, and discussion around who had responsibility for what areas and how to tackle them\, some being really badly littered and fly-tipping on others.\nWe then discussed if there was a possibility of working together to tackle some of these issues\, hence the Gainsborough Big Clean up tag.\nWe would ask this Council to support the GTC – WLDC – ACIS – PCC and the Police look into a Joint agreement to see if it can be achieved and what form it could take.\nAlso whilst we were talking to the PCC Marc Jones said he could inquire about getting some help from what used to be known as Community Payback Team\, and we would seek to get the Public involved with volunteer Litter-picking.\nWithout Interest from GTC\, we think that other entities will probably not support this proposal\, we would hope to do most areas of Gainsborough.  Timewise will depend on what the other entities can provide if they agree to participate.\nSeconded Councillor Paul Key \nFC25/057  AGAR 2023/24\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2024.\nPaper F (pages 49 to 55) \nFC25/058  Central Lincolnshire Design Code Parish/Town Council Event\nTo appoint a representative to attend the Central Lincolnshire Design Code event on Thursday 19th September 9:45am-12:00pm at West Lindsey District Council\, Guildhall.\nPaper G (pages 56 to 57) \nFC25/059  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 58 to 59) \nFC25/060  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/061  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 October 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 29 August 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240806T183000 DTEND;TZID=Europe/London:20240806T203000 DTSTAMP:20240923T115444Z CREATED:20240508T073855Z LAST-MODIFIED:20240923T115444Z UID:33374-1722969000-1722976200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [174.35 KB] \nAGENDA - Tuesday 6 August 2024 - Full Council - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 6 August 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/048  Apologies for Absence\nTo note apologies for absence. \nFC25/049  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/050  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/051  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/052  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 June 2024 (pages 5 to 8) \nFC25/053  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 11 June 2024 Paper B (pages 9 to 12)\nii. Planning Committee\, Tuesday 18 June 2024 Paper C (pages 13 to 17)\niii. Finance and Strategy Committee\, Tuesday 25 June 2024 Paper D (pages 18 to 21)\niv. Property and Services Committee\, Tuesday 9 July 2024 Paper E (pages 22 to 25)\nv. Planning Committee\, Tuesday 16 July 2024 Paper F (pages 26 to 30)\nvi. Personnel Committee\, Wednesday 17 July 2024 Paper G (pages 31 to 33)\nvii. Finance and Strategy Committee\, Tuesday 23 July 2024 Paper H (pages 34 to 37) \nFC25/054  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper I (pages 38 to 75) \nFC25/055  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Planning Committee\nii. Finance and Strategy Committee\niii. Personnel Committee\nPaper J (pages 76 to 78) \nFC25/056  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 July 2024 (PS25/043 Love Lane Allotment Pond):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to instruct Contractor C to construct a 1.8m fence around the boundary of the pond area on Love Lane allotments as a condition of the planning permission\, please note this does not include the fencing along the boundary wall adjacent to Henley Court as the fence currently in situ is of satisfactory condition and does not require replacing.\nPaper K (pages 79 to 80) \nFC25/057  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 July 2024 (PS25/044 North Warren Allotment Fence):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to instruct Contractor F to erect a 1.8m palisade fence on the inside of the site\, 1m away from the North Warren Road boundary\, 140m length of the site.\nPaper K (pages 79 to 80) \nFC25/058  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 16 July 2024 (PL25/055 Foxby Hill Allotment Regeneration):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to agree to allocate £18\,122.42 of CIL funds for the regeneration (demolition of the unsafe structures and removal of asbestos) of Foxby Hill Allotments. Instruct Contractor A to carry out the works.\nPaper K (pages 79 to 80) \nFC25/059  Motion from Councillor Woolley\nDue to the importance of the potential new development / extension of the General Cemetery and reviewing / updating of policies I would like to form a Cemetery Working Group and adopt the Terms of Reference.\nPaper L (pages 81 to 82) \nFC25/060  Motion from Councillor Coxon\nWe look at replacing the 20 bus shelters that are our assets and our responsibility to the community and the 1000+ people that use the bus every week. To support this we could ask officers to talk to LCC and ask them for support with finance. \nFC25/061  Tractor \nTo consider the following recommendation from Tender Panel held 8 July 2024\nRECOMMEND to FULL COUNCIL to accept the tender from Peacock and Binnington to purchase a 40hp tractor and ancillary equipment as detailed in the report\, funds to come from General Reserves (currently £214\,693.49).\nPaper M (pages 83 to 89) \nFC25/062  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper N (pages 90 to 92)\n \nFC25/063  Items for Notification\ni.       Presentation from NHS Lincolnshire Integrated Care Board – September \nFC25/064  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 September 2024 at 6:30pm. \n  \nCouncillor Kenneth Woolley\nChair\nRichmond House\nGainsborough \nThursday\, 01 August 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240604T183000 DTEND;TZID=Europe/London:20240604T203000 DTSTAMP:20240820T103254Z CREATED:20240508T073830Z LAST-MODIFIED:20240820T103254Z UID:33292-1717525800-1717533000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [173.64 KB] \n2024-06-04 Full Council Minutes\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 June 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/032  Apologies for Absence\nTo note apologies for absence. \nFC25/033  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/034  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/035  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/036  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 May 2024 (pages 4 to 11) \nFC25/037  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 14 May 2024 Paper B (pages 12 to 16)\nii. Personnel Committee\, Wednesday 15 May 2024 Paper C (pages 17 to 20)\niii. Planning Committee\, Tuesday 21 May 2024 Paper D (pages 21 to 24)\niv. Finance and Strategy Committee\, Tuesday 28 May 2024 Paper E (pages 25 to 28) \nFC25/038  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 32) \nFC25/039  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 26 March 2024 (PL24/238 20’s Plenty for Us):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to support the 20’s Plenty Campaign\, for more school safety zones and encourage people to drive slower in residential streets.\nhttps://www.20splenty.org/\nPaper G (pages 33 to 37) \nFC25/040  Council Deputy Leader\nTo appoint a Deputy Leader of the Council. \nFC25/041  Motion\nTo receive motion from Councillor Coxon.\nI have spoken with Cllr Trevor Yong at WLDC about community skips. He said the idea works but across the county it has been led by parish Council and I would like talk about bringing community skips to Gainsborough.\nDid you know it cost Lincolnshire fire and rescue £67\,000 last year to put out fly tipped rubbish in Gainsborough.\nI’m thinking if we use the dual carriage way to spit the town in half\, then Middlefield Lane and The Avenue to spit again\, you then have 4 areas\, and we could put 15 skips in each area at £280 each but do it over the year and 15 skips each quarter. \nFC25/042  Cemetery Water Leak\nTo consider quotations received to investigate and repair water leak/s in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 38 to 42) \nFC25/043  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper I (pages 43 to 44)\n \nFC25/044  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/045  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 July 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 30 May 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240507T190000 DTEND;TZID=Europe/London:20240507T210000 DTSTAMP:20240613T085256Z CREATED:20230706T074735Z LAST-MODIFIED:20240613T085256Z UID:29895-1715108400-1715115600@gainsborough-tc.gov.uk SUMMARY:Annual Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [150.33 KB] \nAGENDA - Tuesday 7 May 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 7 May 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFC25/001  Election of the Chair of the Town Council for the 2024/25 Civic year\nTo elect a Chair and Town Mayor for the 2024-25 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office.\nPaper A (pages 6 to 7) \nFC25/002  Election of the Vice Chair of the Town Council for the 2024/25 Civic year\nTo elect a Vice Chair and Deputy Town Mayor for the 2024-25 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\nPaper B (pages 8 to 9) \nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/003  Apologies for Absence\nTo note apologies for absence. \nFC25/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/007  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper C Tuesday 2 April 2024 (pages 10 to 13) \nFC25/008  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 April 2024 Paper D (pages 14 to 17)\nii. Personnel Committee\, Wednesday 17 April 2024 Paper E (pages 18 to 22)\niii. Policy Review Working Group\, Thursday 18 April 2024 Paper F (pages 23 to 24)\niv. Planning Committee\, Tuesday 23 April 2024 Paper G (pages 25 to 29)\nv. Finance and Strategy Committee\, Tuesday 30 April 2024 Paper H (pages 30 to 33) \nFC25/009  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk Paper I (pages 34 to 68) \nFC25/010  Recommendation made by Committee\nTo consider the following recommendation from Planning Committee held 26 March 2024 (PL24/238 20’s Plenty for Us):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to support the 20’s Plenty Campaign\, more school zones and encourage people to drive slower.\nhttps://www.20splenty.org/ \nFC25/011  Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 14 March 2024 (PC24/108 Interim Town Clerk Trial Review):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to offer theInterim Town Clerk (formerly Deputy Clerk/RFO) the permanent position of Town Clerk & Responsible Finance Officer as per Contract of Employment PC24/121. \nFC25/012  Recommendation made by Committee\nTo consider the following recommendation from Policy Review Working Group held 18 April 2024 (PO24/005 Standing Order Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\nPaper J (pages 69 to 88) \nFC25/013  Recommendation made by Committee\nTo consider the following recommendation from Policy Review Working Group held 18 April 2024 (PO24/006 Structure and Functions Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions.\nPaper K (pages 89 to 121) \nFC25/014  AGAR: Section 1 – Annual Governance Statement\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2023/24 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2024.”\nPaper L (pages 122 to 123) \nFC25/015  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/127 Year End Accounts 2023/24)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2023/24 financial year: –\ni. Consolidated Balance Sheet Paper M (pages 124 to 127)\nii. Income and Expenditure Account Report Paper N (pages 128 to 130)\niii. Income and Expenditure Account Analysis Report Paper O (pages 131 to 133)\niv. Income and Expenditure by Budget Headings Report Paper P (pages 134 to 141)\nv. Trial Balance Paper Q (pages 142 to 144) \nFC25/016  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/128 AGAR – Section 2 Accounting Statements)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.\nPaper R (pages 145 to 146) \nFC25/017  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/129 Insurance)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to and approve a 2-year extension of the Town Council’s insurance under a 3-year scheme.\nPaper S (pages 147 to 179) \nFC25/018  Council Leader\nTo appoint a Leader of the Council \nFC25/019  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nFC25/020  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair. \nFC25/021  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair. \nFC25/022  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nFC25/023  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nFC25/024  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group. \nFC25/025  Review / appointment of representation on or work with external bodies and arrangements for reporting back\nTo appoint representatives to outside bodies and consider and arrangements for reporting back;\ni. Gainsborough Adventure Playground Association\nii. Friends of Richmond Park\niii. North Notts and Lincs Community Rail Partnership CIC\niv. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nv. Gainsborough Transport Strategy Board (LCC)\nvi. Safeguarding Champion\nvii. First Aid Champion \nFC25/026  Authorised signatories – Payments\nTo approve authorised payment signatories for 2024/25 (5 authorised of which 2 sign). Current signatories are Cllrs Craig\, Key\, Panter & Plastow. \nFC25/027  Authorised signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2024/25. Current authorised persons are Town Clerk\, the Deputy Clerk and RFO and those members on the Town Council’s bank mandate\, which currently are Cllrs Craig\, Key\, Panter & Plastow.\nNote: Council now have a seal. \nFC25/028  Meeting calendar for 2024 / 2025\nTo consider and approve a meeting schedule for 2024/25.\nPaper T (pages 180 to 181) \nFC25/029  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies;\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office\nv. The Rural Town Group – Cancel subscription. \nFC25/030  Allotment Secretaries\nTo approve the appointment of the Site Secretaries for Foxby Hill\, Love Lane\, North Warren and Showfield Allotments.\nPaper U (pages 182 to 183)  \nFC25/031  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper V (pages 184 to 185) \nFC25/032  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Road Safety Partnership – 20’s Plenty Campaign \nFC25/033  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 June 2024 at 6:30pm/7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nWednesday\, 01 May 2024 URL:https://gainsborough-tc.gov.uk/meeting/annual-full-council/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240402T190000 DTEND;TZID=Europe/London:20240402T210000 DTSTAMP:20240510T113844Z CREATED:20230706T074635Z LAST-MODIFIED:20240510T113844Z UID:29894-1712084400-1712091600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [125.09 KB] \n2024-04-02 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday Tuesday 2 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/172  Apologies for Absence\nTo note apologies for absence. \nFC24/173  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/174  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/175  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/176  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 5 March 2024 (pages 4 to 7) \nFC24/177  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 12 March 2024 (pages 8 to 12)\nPaper C – Personnel Committee\, Tuesday 13 March 2024 (pages 13 to 16)\nPaper D – Finance and Strategy Committee\, Tuesday 19 March 2024 (pages 17 to 20)\nPaper E – Planning Committee\, Tuesday 26 March 2024 (21 to 26) \n FC24/178  Vacancies on Committees / Working Group\nTo appoint a members to the following: – \n\nPolicy Review Working Group\nProperty and Services Committee\nPlanning Committee\n\nPaper F (pages 27 to 33) \nFC24/179  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper G (pages 34 to 66) \nFC24/180  Recommendations made by Committees\nTo consider the following recommendation from Property and Services Committee held 13 February 2024 (PS24/190 Tim Davies Commemoration):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to consider for approval: –\n1. A street name\n2. Bench on Ashcroft Road pocket park\n3. Tree planted at Richmond Park \nFC24/181  Recommendations made by Committees\nTo consider the following recommendation from Personnel Committee held 14 March 2024 (PC24/108 Interim Town Clerk Trial Review):\nPaper C (pages 13 to 16) \nFC24/182  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 67 to 68) \nFC24/183  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC24/184  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 May 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nTuesday\, 26 March 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240305T190000 DTEND;TZID=Europe/London:20240305T210000 DTSTAMP:20240410T085337Z CREATED:20230706T074530Z LAST-MODIFIED:20240410T085337Z UID:29893-1709665200-1709672400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [123.11 KB] \n2024-03-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 5 March 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/159  Apologies for Absence\nTo note apologies for absence. \nFC24/160  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/161  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/162  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/163  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 February 2024 (pages 4 to 7) \nFC24/164  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 13 February 2024 (pages 8 to 13)\nPaper C – Personnel Committee\, Tuesday 14 February 2024 (pages 14 to 17)\nPaper D – Finance and Strategy Committee\, Tuesday 20 February 2024 (pages 18 to 23)\nPaper E – Planning Committee\, Tuesday 27 February 2024 (pages 24 to 29) \nFC24/165  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper F (pages 30 to 33) \nFC24/166  Recommendations made by Committees\nTo consider the following recommendation from Property and Services Committee held 13 February 2024 (PS24/162 Memorial Testing):\nRESOLVED:  to RECOMMEND to FULL COUNCIL: \n\nThat the Operations Manager\, in consultation with the Interim Town Clerk\, monitor the progress of inspections and expenditure on a weekly basis with a firm ceiling spend capped at £15\,100.\nThat the quotation £2.45 + VAT per inspection and £25 + VAT to make safe from contractor B be accepted.\nThat the contractor be appointed as soon as possible to undertake the works starting in April 2024 and finishing in June 2024\nThat the budget be adjusted accordingly.\n\nFC24/167  Marshalls Sports Ground Lamppost Removal\nTo consider and approve quote to remove the redundant lamppost at Marshalls Sports Ground.\nPaper G (pages 34 to 35) \nFC24/168  Mobile Phones\nTo consider and approve costs of providing x4 PAYG mobile phones for Grounds Maintenance Operatives.\nPaper H (pages 36 to 38) \nFC24/169  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper G (pages 39 to 40)\n \nFC24/170  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC24/171  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 April 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nWednesday\, 28 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240206T190000 DTEND;TZID=Europe/London:20240206T210000 DTSTAMP:20240314T131542Z CREATED:20230706T074428Z LAST-MODIFIED:20240314T131542Z UID:29892-1707246000-1707253200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [132.18 KB] \n2024-02-06 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 6 February 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/145  Apologies for Absence \n\nTo note apologies for absence.\nTo consider request to waiver 6-month Councillor attendance rule (Section 85 Local Government Act 1972)\n\nPaper A (pages 4 to 6) \nFC24/146  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/147  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/148  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/149  Presentation from Changing Places \nFC24/150  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper B Tuesday 9 January 2024 (pages 7 to 11) \nFC24/151  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper C – Property and Services Committee\, Tuesday 16 January 2024 (pages 12 to 15)\nPaper D – Personnel Committee\, Tuesday 17 January 2024 (pages 16 to 18)\nPaper E – Finance and Strategy Committee\, Tuesday 23 January 2024 (pages 19 to 21)\nPaper F – Planning Committee\, Tuesday 30 January 2024 (pages 22 to 27) \nFC24/152  Vacancy on Working Group\nTo appoint a member to the Policy Review Working Group\nPaper G (pages 28 to 30) \nFC24/153  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper H (pages 31 to 34) \nFC24/154  Recommendations made by Committees\nTo consider the following recommendation from Finance & Strategy Committee held 23 January 2024 (FS24/089 Investment Strategy Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Investment Strategy.\nPaper I (pages 35 to 40) \nFC24/155  Marshalls Sports Ground Function Room\nTo consider changing the name of Marshalls function room to the ‘Tim Davies Community Hall’. \nFC24/156  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 41 to 42)\n \nFC24/157  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC24/158  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 March 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 01 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240109T190000 DTEND;TZID=Europe/London:20240109T210000 DTSTAMP:20240207T115616Z CREATED:20230706T074236Z LAST-MODIFIED:20240207T115616Z UID:29891-1704826800-1704834000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [129.62 KB] \n2024-01-09 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 9 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/130  Apologies for Absence\nTo note apologies for absence. \nFC24/131  Tributes to Councillor Tim Davies \nFC24/132  Chairman of the Council\nTo appoint a new Chairman of the Council for the remainder of 2023/24 municipal year.\nTo appoint roles should any become vacant. \nFC24/133  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/134  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/135  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/136  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 5 December 2023 (pages 5 to 8) \nFC24/137  Committee Chairman appointments\nTo appoint a Chairman of the Property and Services Committee. \nFC24/138  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 12 December 2023 (pages 9 to 14)\nPaper C – Finance and Strategy Committee\, Tuesday 19 December 2023 (pages 15 to 17) \nFC24/139  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper D (pages 18 to 20) \nFC24/140  Annual Assembly of the Town Meeting\nTo approve date and location for the Annual Town Meeting and note arrangements to date.\nPaper E (pages 21 to 22) \nFC24/141  Recommendations made by Committees \ni. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/121 Allotment Policy and Tenancy Agreement Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the below policies:- \n\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nPaper F (pages 23 to 29)\n\nii. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/123 Marshalls Sports Ground Bowls Sheds):\nRESOLVED:  to RECOMMEND to FULL COUNCIL \n\nThat contractor A be awarded the works – £3\,950 + VAT.\nThat a 10% discretion (£395) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.\nTo adjust the budget accordingly.\n\niii. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/125 Richmond House Rear Entrance and Toilets):\nRESOLVED: to RECOMMEND TO FULL COUNCIL \n\nThat the single quotation made up from three local contractors acting as one be accepted – £6\,510 plus VAT\nThat the contractor be engaged to undertake the works as soon as their work schedule permits.\nThat a further 10% discretion (£650) be given to the Operations Manager to allow for any unforeseen works. Richmond House being old and remodelled has numerous unknowns behind the facade.\nThat the Operations Manager ask LCCR for a contribution to the works as the ladies and gents WCs are part of the expired and future leases.\nTo adjust the budget accordingly.\n\niv. To consider the following recommendation from Finance & Strategy Committee held 19 December 2023 (FS24/077 Ear Marked Reserves):\nRESOLVED: to RECOMMEND TO FULL COUNCIL\nTo NOTE current status of the ear marked reserves and approve amendments.\nPaper G (pages 30 to 32) \nv. To consider the following recommendation from Finance & Strategy Committee held 19 December 2023 (FS24/078 Draft 2024 / 2025 Budget):\nRESOLVED: to RECOMMEND TO FULL COUNCIL\nTo approve the budget as presented\, representing a total budget requirement and precept demand of £645\,316.\nPaper H (pages 33 to 52) \nFC24/142  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper I (pages 53 to 54)\n \nFC24/143  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nChanging Places Presentation – February\n\n\nFC24/144  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 February 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 04 January 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231205T190000 DTEND;TZID=Europe/London:20231205T210000 DTSTAMP:20240112T110806Z CREATED:20230706T073912Z LAST-MODIFIED:20240112T110806Z UID:29890-1701802800-1701810000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [124.35 KB] \n2023-12-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 5 December 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nA Minutes Silence will be observed in memory of Councillor Tim Davies \nPresentation of Citizen of the year \nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/119  Apologies for Absence\nTo note apologies for absence. \nFC24/120  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/121  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/122  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/123  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 November 2023 (pages 4 to 8) \nFC24/124  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 14 November 2023 (pages 9 to 14)\nPaper C – Personnel Committee\, Wednesday 8 November 2023 (pages 15 to 18)\nPaper D – Finance and Strategy Committee\, Tuesday 21 November 2023 (pages 19 to 21)\nPaper E – Planning Committee\, Tuesday 28 November 2023 (pages 22 to 26) \nFC24/125  Announcements\nTo receive and note update Council on key Town Council work and work priorities.\n1. Chairman of Council \n\nLeader of Council\nInterim Town Clerk\nPaper F (pages 27 to 50)\n\n\nFC24/126  Annual assembly of the Town Meeting\nTo agree a date and format for the Annual Town Meeting.\nPaper G (pages 51 to 52) \nFC24/127  Recommendations made by Committees\nTo consider the following recommendation from Property & Services Committee held 14 November 2023 (PS24/109):\nRESOLVED to RECOMMEND to FULL COUNCIL: to appoint Contractor B to supply and install 1 x new EPDM Rubberbond flat roof to the brown bowls shed at Marshalls Sports Ground\, at a cost of £3\,860.00 +VAT funds to come from General Reserves. \nFC24/128  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 53 to 54)\n \nFC24/129  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 9 January 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 30 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/full-council-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231107T190000 DTEND;TZID=Europe/London:20231107T210000 DTSTAMP:20231206T152342Z CREATED:20230706T073715Z LAST-MODIFIED:20231206T152342Z UID:29889-1699383600-1699390800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [184.54 KB] \n2023-11-07 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 7 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/102  Groundwork presentation\nTo receive a presentation from Groundwork regarding Tesco Stronger Starts Grants https://tescostrongerstarts.org.uk/ \nFC24/103  Apologies for Absence\nTo note apologies for absence. \nFC24/104  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/105  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/106  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/107  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 October 2023 (pages 4 to 6) \nFC24/108  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 10 October 2023 (pages 7 to 10)\nPaper C – Personnel Committee\, Wednesday 11 October 2023 (pages 11 to 13)\nPaper D – Finance and Strategy Committee\, Tuesday 17 October 2023 (pages 14 to 16)\nPaper E – Planning Committee\, Tuesday 24 October 2023 (pages 17 to 23) \nFC24/109  Committee / Working Group Vacancies\n To consider making appointments to vacancies on committee / working groups\nX2 Neighbourhood Plan Working Group \nFC24/110  Recommendations made by Committees\nTo consider the following recommendation from Property & Services Committee held 10 October 2023 (PS24/085):\nRESOLVED to RECOMMEND to FULL COUNCIL: \n\nThat contractor A be appointed as soon as possible to undertake the works to repair the windows to the first floor (£13\,920 plus VAT) as soon as the weather and their work schedule permits.\nThat contractor A be appointed as soon as possible to undertake the works to paint the first floor and ground floor windows and doors (i.e.\, the entire house)\, (£10\,060 plus VAT) as soon as the weather and their work schedule permits.\nThat a 10% discretion (£2\,398) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.\nThat the necessary funds come from the Richmond House Reserve.\nThe budget be adjusted accordingly.\n\nFC24/111  AGAR 2022/23\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2023.\nPaper F (pages 24 to 30) \nFC24/112  Parish Council Engagement Session – Lincoln and West Lindsey – 14th December 2023\nTo appoint Member to attend the Parish Council Engagement Session with Lincolnshire Police.\nPaper G (pages 31 to 34) \nFC24/113  January Meetings\nTo consider putting all January meeting back one week.\nPaper H (pages 35 to 36) \nFC24/114 Rotary Christmas Celebration and Fireworks Event\nTo consider an application by the Gainsborough Rotary Club to use Marshall’s Sports Field for a Rotary Christmas Celebration Fireworks Event and determine the fee to be charged. This is to replace the postponed event due to take place on Saturday 4 November 2023.\nPaper I (pages 37 to 43) \nFC24/115  Hedge Cutting\nTo consider quotations received for hedge cutting at Marshalls Sports ground (plus dyke / ditch clearance)\, Love Lane Allotments\, North Warren Allotments\, Spital Hill Allotments\, Foxby Hill Allotments and Richmond Park.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 44 to 46) \nFC24/116  Interim Town Clerks Report\nTo receive and note the Town Clerk’s report (for information only).\nPaper K (pages 47 to 71) \nFC24/117  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper L (pages 72 to 73) \nFC24/118  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 02 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/full-council-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231003T190000 DTEND;TZID=Europe/London:20231003T210000 DTSTAMP:20231108T121159Z CREATED:20230706T073514Z LAST-MODIFIED:20231108T121159Z UID:29888-1696359600-1696366800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [175.84 KB] \n2023-10-03 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Tuesday 3 October 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nRachel Allbones\nInterim Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/091\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/092\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/093\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/094\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/095\nMinutes of the previous meeting\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council\, Tuesday 5 September 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/096\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 12 September 2023\nPaper C – Personnel Committee\, Wednesday 13 September 2023\nPaper D – Property and Services Committee\, Tuesday 19 September 2023\nPaper E – Finance and Strategy Committee\, Tuesday 19 September 2023\nPaper F – Planning Committee\, Tuesday 26 September 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/097\nAisby Walk Skate Park\nTo consider quotation received for repair to Aisby Walk skate park.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper G\n \n\n\nFC24/098\nCommunications Strategy\nTo consider the following recommendation from Finance and Strategy Committee held 19 September 2023 (FS24/041):\nThe Committee resolved to recommend to Full Council to adopt a Communications Strategy.\nPaper H\n \n\n\nTown Council business items\n\n\nFC24/099\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nPaper I\nN/A\n\n\nFC24/100\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper J\nN/A\n\n\nFC24/101\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 November 2023 at 7:00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/29888/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230905T190000 DTEND;TZID=Europe/London:20230905T210000 DTSTAMP:20231004T092909Z CREATED:20230706T073335Z LAST-MODIFIED:20231004T092909Z UID:29887-1693940400-1693947600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [223.86 KB] \n2023-09-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Tuesday 5 September 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nRachel Allbones\nInterim Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/077\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/078\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/079\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/080\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/081\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.Paper A – Full Council\, Wednesday 5 July 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/082\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 11 July 2023\nPaper C – Personnel Committee\, Wednesday 12 July 2023\nPaper D – Property and Services Committee\, Tuesday 18 July 2023\nPaper E – Finance and Strategy Committee\, Tuesday 18 July 2023\nPaper F – Planning Committee\, Tuesday 25 July 2023\nPaper G – Personnel Committee\, Tuesday 8 August 2023\nPaper H – Finance and Strategy Committee\, Tuesday 15 August 2023\nPaper I – Planning Committee\, Tuesday 22 August 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/083\nZero Turn Mower\nTo consider the following recommendation from Property and Services Committee held 11 July 2023 (PS24/039):The Committee resolved to recommend to Full Council: –\na) That approval is given to purchase a new zero turn stand up grass cutting mower and the two remaining Wrightstander mowers to be employed to supplement the new mower until they are no longer serviceable – after which they may be sold for spares or repair.b) That the maximum budget to purchase the new zero turn stand up grass cutting mower is set at £10\,750 + VAT. The lowest price will be obtained; however\, this figure gives the Operations Manager additional scope should there be any unforeseen costs.c) That the Operations Manager set up a demonstration for the Grounds Maintenance Team to view and ‘test drive’ the two mowers selected\, as above. Elected members are also welcome to attend the demonstration. The maximum set budget in b) above will allow the Grounds Maintenance Team the opportunity to choose the mower they find best suited to the job. They will not be advised of the price.\nPaper J\n \n\n\nFC24/084\nFlexible Working Policy\nTo consider the following recommendation from Personnel Committee held 12 July 2023 (PC24/020):TheCommittee resolved to recommend to Full Council to adopt a Flexible Working Policy.\nPaper K\n \n\n\nFC24/085\nExpenses Policy\nTo consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/035):The Committee resolved to recommend to Full Council to adopt an Expenses Policy.\nPaper L\n \n\n\nFC24/086\nActing Up / Additional Duties Policy\nTo consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/036):\n\nThe Committee resolved to recommend to Full Council to adopt an Acting Up / Additional Duties Policy.\nPaper M\n \n\n\nTown Council business items\n\n\nFC24/087\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nPaper N\nN/A\n\n\nFC24/088\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172 & FC24/026 & FC24/066Exclusion of Public and press recommended due to the confidential nature of the report.\nPaper O (Please bring previous hard copy papers)\n \n\n\nFC24/089\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper P\nN/A\n\n\nFC24/090\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 October 2023 at 7:00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230719T190000 DTEND;TZID=Europe/London:20230719T200000 DTSTAMP:20230919T121207Z CREATED:20230713T063128Z LAST-MODIFIED:20230919T121207Z UID:29949-1689793200-1689796800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [199.97 KB] \n2023-07-19 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend an extraordinary meeting of the Full Council which will be held on Wednesday 19 July 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nCllr T Davies\nActing Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nFC24/070\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/071\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/072\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/073\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/074\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council\, Wednesday 5 July 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/075\nTown Clerk Recruitment\nTo receive recommendation from Personnel Committee.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper B\nN/A\n\n\nFC24/076\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 September 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230705T190000 DTEND;TZID=Europe/London:20230705T210000 DTSTAMP:20230724T101811Z CREATED:20230518T062643Z LAST-MODIFIED:20230724T101811Z UID:29739-1688583600-1688590800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [217.35 KB] \n2023-07-05 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nCllr T Davies\nActing Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/053\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/054\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/055\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/056\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/057\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council 7 June 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/058\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Planning Committee\, 23 May 2023\nPaper C – Personnel Committee\, 13 June 2023\nPaper D – Property and Services Committee\, 13 June 2023\nPaper E – Finance and Strategy Committee\, 20 June 2023\nPaper F – Planning Committee\, 27 June 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nAppointment of Vacancies on Committees / Working Groups\n\n\nFC24/059\nFinance and Strategy Committee\nTo appoint 1 Member to the Finance and Strategy Committee.\nStanding Orders\, s4\n\n\nFC24/060\nPersonnel Committee\nTo appoint 1 Member to the Personnel Committee.\nStanding Orders\, s4\n\n\nFC24/061\nPlanning Committee\nTo appoint 1 Member1 to the Planning Committee.\nStanding Orders\, s4\n\n\nFC24/062\nPolicy Review Working Group\nTo appoint 1 Member to the Policy Review Working Group\n \n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/063\nBurial authority discussion paper\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nDeferred from FC23/171 and FC24/009\nPaper G\nExclusion of Public and Press recommended.\n \n\n\nFC24/064\nFinance Regulation Amendments\nTo consider the following recommendation from Finance and Strategy Committee held 20 June 2023 (FS24/009):\nThe Committee resolved to recommend to Full Council to amend section 4.1 of the Financial Regulations (and subsequently Structure and Functions 4.7\, 4.8 & 4.9) to read as follows: -4.1. Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget.  This authority is to be determined by:a)     the Council for all items over £10\,000;b)     a duly delegated committee of the Council for items over £3\,000 £5\,000;c)     the Clerk and / or RFO\, Deputy Clerk (RFO) and / or Operations Manager in consultation with Chairman of Council or Chairman of the appropriate committee\, for any items below £3\,000 £5\,000; ord)     the Clerk\, and / or Deputy Clerk (RFO) and / or Operations Manager for items below £500 £1\,500. \nSuch authority is to be evidenced by a Minute or by an authorisation slip duly signed by the Clerk\, and where necessary also by verbal authorisation by the appropriate Chairman. \nContracts may not be disaggregated to avoid controls imposed by these regulations.\n \n\n\nTown Council business items\n\n\nFC24/065\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/066\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172 & FC24/026\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper H\n \n\n\nFC24/067\nMeeting calendar for 2023 / 2024\nTo consider and approve a meeting schedule for 2023/24 (September – May).\nPaper I\n \n\n\nFC24/068\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper J\nN/A\n\n\nFC24/069\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29739/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230607T190000 DTEND;TZID=Europe/London:20230607T210000 DTSTAMP:20230706T121010Z CREATED:20230518T062258Z LAST-MODIFIED:20230706T121010Z UID:29738-1686164400-1686171600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [283.88 KB] \n2023-06-07 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 7 June 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/031\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/032\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/033\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/034\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/035\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council – 17 May 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/036\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee – 23 May 2023\nPaper C – Planning Committee – 23 May 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nFC24/037\nCo-option of vacancies\nTo consider applications received for the co-option of six vacancies (x3 Hill\, x2 Northwest\, x1 Trent)\nPaper D – Sean Brennan\nPaper E – Dennis Dannatt\nPaper F – Michael Devine\nPaper G – Richard Doy\nPaper H – Paul Hooton\nPaper I – Aaron Taylor\nPaper J – Harry Warriner\nExclusion of Public and Press recommended due to personal nature of discussion.\nhttps://gainsborough-tc.gov.uk/policy/councillor-vacancy-co-option-policy/\n \n\n\nFC24/038\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/039\nCllr Key Motion regarding ideas for Strategy Issues of the Council\nTo consider a motion from Cllr Key.\nPaper K\n \n\n\nFC24/040\nFinance Regulation Amendments\nTo consider report from the Operations Manager seeking approval for amendments of section 4 of Financial Regulations – Budgetary Control and Authority to Spend\nPaper L\n \n\n\nFC24/041\nLevellings Park Redevelopment – Self Closing Gates\nTo consider approving additional spend for new / refurbishment of self-closing play area gates.\nPaper M\n \n\n\nFC24/042\nGrass Cutting Equipment\nTo consider report from the Operations Manager seeking approval for the purchase of towed grass cutting equipment.\nPaper N\n \n\n\nFC24/043\nAllotment Site Secretaries\nTo approve the appointment of the Site Secretaries for Foxby Hill\, Love Lane and Showfield Allotments.\nPaper O\nExclusion of Public and Press recommended due to personal nature of discussion.\n \n\n\nFC24/044\nAppointment of Town Clerk\nTo note the current Town Clerk’s last day of employment is 9th June 2023 with the Council.\nTo receive update report form Cllr Craig regarding a Locum Town Clerk.\nTo consider options available and approve Town Clerk to be in post from 10th June 2023.\n \n\n\nAppointment of Vacancies on Committees / Working Groups\n\n\nFC24/045\nFinance and Strategy Committee\nTo appoint 2 Members to the Finance and Strategy Committee.\nStanding Orders\, s4\n\n\nFC24/046\nProperty and Services Committee\nTo appoint 2 Members to the Property and Services Committee.\nStanding Orders\, s4\n\n\nFC24/047\nPersonnel Committee\nTo appoint 3 Members to the Personnel Committee.\nStanding Orders\, s4\n\n\nFC24/048\nPlanning Committee\nTo appoint 1 Member to the Planning Committee.\nStanding Orders\, s4\n\n\nFC24/049\nPolicy Review Working Group\nTo appoint 1 Member to the Policy Review Working Group\n \n\n\nFC24/050\nCouncillor Induction & Refresher Training – 14 June 2023\nTo note LALC Councillor Induction & Refresher training to be held on Wednesday 14 June 2023 6pm – 9pm at Marshalls Sports Ground and to consider rearranging the Personnel Committee meeting scheduled for the same evening in order for Members to attend.\n \n\n\nFC24/051\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper P\nN/A\n\n\nFC24/052\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting scheduled for Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29738/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230517T190000 DTEND;TZID=Europe/London:20230517T210000 DTSTAMP:20230608T120437Z CREATED:20230217T141334Z LAST-MODIFIED:20230608T120437Z UID:29196-1684350000-1684357200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [254.93 KB] \n2023-05-17 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 17th May 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nFC24/001\nElection of the Chairman of the Town Council for the 2023/24 Civic year\nTo elect a Chairman and Town Mayor for the 2023-24 municipal year and allow for the newly elected Chairman to sign their Declaration of Acceptance of Office.\nPaper A\nLocal Government Act 1972\, ss 14 (1) +15 \n\n\nFC24/002\nElection of the Vice-Chairman of the Town Council for the 2023/24 Civic year\nTo elect a Vice Chairman and Deputy Town Mayor for the 2023-24 municipal year and allow for the newly elected Vice Chairman to sign their Declaration of Acceptance of Office.\nPaper B\nLocal Government Act 1972\, s15 (6)\n\n\nOpen Forum\nResolve to close the meeting for the public forum & again to reopen.  \nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/003\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/004\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/005\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/006\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/007\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper C – Full Council 05 April 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/008\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper D – Property and Services Committee\, 11 April 2023\nPaper E – Personnel Committee\, 12 April 2023\nPaper F – Finance and Strategy Committee\, 18 April 2023\nPaper G – Planning Committee\, 25 April 2023\nPaper H – Finance and Strategy Committee\, 2 May 2023\nPaper I – Personnel Committee\, 3 May 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/009\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nDeferred from FC23/171\nPaper J\nExclusion of Public and Press recommended.\n \n\n\nFC24/010\nTo consider the following recommendation from Finance and Strategy Committee held 18 April 2023 (FS23/137) & 2 May 2023 (FS23/149)\nThe Committee resolved to recommend to Full Council for approval of the following reports: –\n·       Paper K Consolidated Balance Sheet\n·       Paper L Income and Expenditure Account Report\n·       Paper M Income and Expenditure Account Analysis Report\n·       Paper N Income and Expenditure by Budget Headings Report\n·        Paper O Trial Balance\n·        Paper P – Section 2 – Accounting Statements of the AGAR\n \n\n\nFC24/011\nTo consider the following recommendation from Planning Committee held 25 April 2023 (PL23/263)\nThe Committee resolved to recommend to Full Council: –\n·       to employ £19\,410.05 CIL monies to fund the majority of the cost of the works at North Warren Allotments.\n·       to set aside an additional £2\,500 for unforeseen works / contingencies etc. The expenditure of the additional £2\,500 to be at the discretion of the Operations Manager in consultation with the Clerk and / or Deputy Clerk / RFO.\n·       to appoint contractor B to undertake the necessary clearance works on NWAS.\nthe Allotment Officer\, in collaboration with the Operations Manager\, to monitor and direct the contractor to ensure costs are kept to the minimum and all recyclables are reused.\nPaper Q\n \n\n\nFC24/012\nTo consider the following recommendation from Finance and Strategy Committee held 2 May 2023 (FS23/150)\nThe Committee resolved to recommend to Full Council for approval of the Council’s insurance renewal under a 3 -year scheme (year 3)\nPaper R\n \n\n\nAppointment of Leader & members to existing Committees / Working Groups\n\n\nFC24/013\nStructure and Functions\nTo review and approve updates of the structure and functions for Committees\n– Updated (2.27) Council Officers\n–   Updated (3) Policies\n–   Addition of (10) Neighbourhood Plan Working Group Terms of Reference\n–   Addition of (11) Policy Review Working Group Terms of Reference\nPaper S\n \n\n\nFC24/014\nCouncil Leader\nTo appoint a Leader of the Council.\nStructures and Functions\n\n\nFC24/015\nFinance and Strategy Committee\nTo appoint 7 Members to the Finance and Strategy Committee and appoint a committee Chairman.\nStanding Orders\, s4\n\n\nFC24/016\nProperty and Services Committee\nTo appoint 7 Members to the Property and Services Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/017\nPersonnel Committee\nTo appoint 7 Members to the Personnel Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/018\nPlanning Committee\nTo appoint 7 Members to the Planning Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/019\nNeighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group\n \n\n\nFC24/020\nPolicy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group\n \n\n\nFC24/021\nAppointment of representatives to external bodies\nTo appoint representatives to outside bodies\n      i.        West Lindsey Citizens Advice Bureau\nii.        Gainsborough Adventure Playground Association\niii.        Friends of Richmond Park\niv.        North Notts and Lincs Community Rail Partnership CIC\nv.        Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nvi.        Gainsborough Crisis Action Team\nvii.        Rural Market Towns Group\nviii.        Safeguarding Champion\nix.        First Aid Champion\nStanding Orders\, s. 5j\n\n\nTown Council business items\n\n\nFC24/022\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/023\nAuthorised signatories – Payments\nTo approve authorised payment signatories for 2023/24 (5 authorised of which 2 sign). Current signatories are Cllrs Craig\, Panter & Plastow\, plus 2 former Cllrs.\nLocal Government Act 1972\, s111\n\n\nFC24/024\nAuthorised signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2023/24. Current authorised persons are Town Clerk (currently Belina Boyer)\, the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate\, which currently are Cllrs Craig\, Panter & Plastow\, plus 2 former Cllrs.\nLocal Government Act 1972\,s. 111\n\n\nFC24/025\nGeneral power of competence\nPart 1 of the Localism Act 2011 provides for local authorities in England to have a General Power of Competence.\nTo review and confirm by resolution that the conditions to declare the General Power of Competence pursuant of the Localism Act 2011 are being met.\nthat being: –\n·         the number of Councillors elected at the last ordinary election\, or at a subsequent by‐election\, equals or exceed two thirds (12) of its total number of Councillors.\n·         The Town Clerk holds at least one of the sector‐specific qualifications.\nPAPER T (Further information)\nLocalism Act 2011\n\n\nFC24/026\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper U\n \n\n\nFC24/027\nMeeting calendar for 2023 / 2024\nTo consider and approve a meeting schedule for 2023/24.\nPaper V\n \n\n\nFC24/028\nCo-option of vacancies\nTo note that there are currently six vacancies on the Council and resolve to start the co-option process by advertising the vacancies so co-options can be considered at the June meeting.\n \n\n\nFC24/029\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper W\nN/A\n\n\nFC24/030\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting scheduled for Wednesday 7 June 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-meeting-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230405T190000 DTEND;TZID=Europe/London:20230405T210000 DTSTAMP:20230522T130738Z CREATED:20221212T120604Z LAST-MODIFIED:20230522T130738Z UID:28630-1680721200-1680728400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.38 KB] \n2023-04-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5th April 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/178\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/179\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/180\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/181\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/182\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 01 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/183\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPlanning Committee 28 February 2023 – inquorate\nPaper B – Property and Services Committee 1 March 2023\nPaper C – Personnel Committee 08 March 2023\nPaper D – Property and Services Committee 14 March 2023\nPaper E – Finance and Strategy Committee 21 March 2023\nPaper F – Personnel Committee 22 March 2023\nPaper G – Planning Committee 28 March 2023\nPaper H – Personnel Committee 29 March 2023\nLocal Government Act 1972\, s 112  \n\n\nFC23/184\nTo receive and note the Town Clerk’s report (for information only)\nPaper I to be tabled on the day\nN/A\n\n\nFC23/185\nTo consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/199): \nThe Committee resolved to recommend to Full Council to make further amendments to the Structure and Functions Appendix 1 – Allotment management and administration.\nPaper J\n \n\n\nFC23/186\nTo consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/205): \nThe Committee resolved to recommend to Full Council to earmark £5\,510 to undertake the works for clearance of brash and leaf storage at Richmond Park and General Cemetery.\n \n\n\nFC23/187\nTo consider the recommendation from Personnel Committee held 29 March 2023 (PC23/148): \nThe Committee resolved to recommended to Full Council to: – \n·      Offer the Deputy Clerk & RFO the role of Interim Town Clerk (whilst continuing current duties) for 6 months from 10th June 2023 with a 3-month review and 1 month notice period from either party \n·      Following 6 months an external recruitment process to take place \n·      Request the Admin Support Officer to increase weekly hours from 30 to 37 from 1st June 2023 until further notice. \n·      If the above is approved to delegate to the Personnel Committee to set the SCP for the Interim Town Clerk on 12th April 2023 and formally offer the Interim Town Clerk position\n \n\n\nFC23/188\nTo consider a motion to rescind by Cllr Dannatt.\nWe\, the undersigned\, being responsible Councillors\, would propose to challenge the F&S Committee resolution of 17th January 2023 (FS23/102) concerning an increase in annual rents of 100% for out of parish tenants. We feel that increase cannot be considered fair and reasonable.\nWe do however feel that the principle behind this increase is fair and to this end would propose an increase proportionate to the amount parish by parish residents towards allotments from council tax.\nSigned by Cllrs C Davies\, T Davies\, B Velan\, A Taylor\, J Musonda.\nPaper K\n \n\n\nFC23/189\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2022/23 preceded by the following assertion: \n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2023.”\nPaper L\n \n\n\nFC23/190\nTo consider contributing to WLDC Summer event in time for press release.\nPaper M\n \n\n\nFC23/191\nTo note advice received from the Lincolnshire Association of Local Councils.\nPaper N\n \n\n\nFC23/192\nTo note Member attendance at Full Council and Committee meetings.\nPaper O\n \n\n\nFC23/193\nTo note correspondence received from Gainsborough Trinity Foundation and consider further steps.\nExclusion of Public and Press recommended due to ongoing legal considerations.\nPaper P\n \n\n\nFC23/194\nTo note the correspondence previously circulated by email – for information only.\nPaper Q\nN/A\n\n\nFC23/195\nTo note the date and time of the next Full Council Meeting scheduled for 17 May 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-11/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230301T190000 DTEND;TZID=Europe/London:20230301T210000 DTSTAMP:20230406T135423Z CREATED:20221208T121331Z LAST-MODIFIED:20230406T135423Z UID:28600-1677697200-1677704400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.08 KB] \n2023-03-01 Public Papers as sent- FC \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 1st March 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/162\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/163\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/164\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/165\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/166\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 01 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/167\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee 08 February 2023\nPaper C – Personnel Committee 08 February 2023\nPaper D – Property and Services Committee 14 February 2023\nPaper E – Finance and Strategy Committee 21 February 2023\nLocal Government Act 1972\, s 112  \n\n\nFC23/168\nTo receive and note the Town Clerk’s report (for information only)\nPaper F\nN/A\n\n\nFC23/169\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/166):\nThe Committee resolved to recommend to Full Council to make amendments to the Structure and Functions Appendix 1 – Allotment management and administration.\nPaper G\n \n\n\nFC23/170\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/175):\nThe Committee resolved to recommend to Full Council to accept the quotation from Contractor A for the 2023-24 grass cutting season.\nPaper H\n \n\n\nFC23/171\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nPaper I\nExclusion of Public and Press recommended. \n \n\n\nFC23/172\nTo consider the Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.  Deferred from FC23/158\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper J\n \n\n\nFC23/173\nTo consider approving the reduced meetings schedule in line with the recommendations of the organisational review.\nPaper K\n \n\n\nFC23/174\nTo consider and approve training calendar for councillors in May and June.\nPaper L\n \n\n\nFC23/175\nTo consider promoting local elections through a variety of means and approve associated expenditure.\nPaper M\n \n\n\nFC23/176\nTo note the correspondence previously circulated by email – for information only.\nPaper N\nN/A\n\n\nFC23/177\nTo note the date and time of the next Full Council Meeting scheduled for 05 April 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-10/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230201T190000 DTEND;TZID=Europe/London:20230201T210000 DTSTAMP:20230309T141126Z CREATED:20221125T093731Z LAST-MODIFIED:20230309T141126Z UID:28431-1675278000-1675285200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [172.78 KB] \nPlease see the papers to  the meeting below: \n2023-02-01 FC Public Papers as published\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 1st February 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n \n\n\nAgenda no \nAgenda item title\nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/150\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/151\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/152\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/153\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/154\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 04 January 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/155\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Property and Services Committee 10 January 2023 \nPaper C – Personnel Committee 11 January 2023 \nPaper D – Finance and Strategy Committee 17 January 2023 \nPaper E – Planning Committee 24 January 2023 \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/156\nTo receive and note the Town Clerk’s report (for information only) \nPaper F\nN/A\n\n\nFC23/157\nTo appoint members of the tender panel in line with council policy. \nPaper G\n \n\n\nFC23/158\nTo consider the Ancillary Report to the Organisational Review and the consider the recommended actions of the both reports. \nExclusion of Public and press recommended due to the confidential nature of the report. \nPaper H\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/159\nTo receive correspondence from a member of the public and consider what action – if any – to take. \nExclusion of Public and press recommended due to the confidential nature of the report. \nPaper I\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/160\nTo note the correspondence previously circulated by email – for information only. \nPaper J\nN/A\n\n\nFC23/161\nTo note the date and time of the next Full Council Meeting scheduled for 01 March 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-9/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230104T190000 DTEND;TZID=Europe/London:20230104T210000 DTSTAMP:20230202T141232Z CREATED:20221125T093632Z LAST-MODIFIED:20230202T141232Z UID:28430-1672858800-1672866000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [179.10 KB] \n2023-01-04 Papers as sent\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 4th January 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/128\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/129\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/130\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/131\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/132\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 07 December 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/133\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Finance and Strategy Committee 6 December 2022 \nPaper C – Personnel Committee 19 December 2022 \nPaper D – Finance and Strategy Committee 20 December 2022 \nPaper E – Property and Services Committee 21 December 2022 \nPaper F – Planning Committee 21 December 2022 \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/134\nTo receive and note the Town Clerk’s report (for information only) \nPaper G\nN/A\n\n\nFC23/135\nTo consider the following recommendation from Finance and Strategy Committee held 5 December 2022 (FS23/076): \nThe Committee resolved to recommend to Full Council to make amendments to current earmarked reserves. \nPaper H\n \n\n\nFC23/136\nTo appoint members to the Neighbourhood Plan Working Group\n \n\n\nFC23/137\nTo appoint representatives to Rural Market Town Group.\n \n\n\nFC23/138\nTo consider the following recommendation from Personnel Committee held 19 December 2022 (PC23/098): \nThe Committee resolved to recommend to Full Council to adopt the Mobile phone Policy and to make a budget virement of £250 from 2000/4 Administration\, Office Equipment to 2000/7 Administration\, Mobiles. \nPaper I\n \n\n\nFC23/139\nTo consider the following recommendation from Finance and Strategy Committee held 20 December 2022 (FS23/090): \nThe Committee resolved to recommend the draft proposed budget to Full Council. \nPaper J\nJoint Panel on Accountability and \nGovernance for Smaller Authorities in England 2021. (JPAG 2021\n\n\nFC23/140\nTo consider the following recommendation from Finance and Strategy Committee held 20 December 2022 (FS23/091): \nThe Committee resolved to recommend to Full Council to adopt the Reserves Policy. \nPaper K\n \n\n\nFC23/141\nTo consider the following recommendation from Finance and Strategy Committee held 20 December 2022 (FS23/092): \nThe Committee resolved to recommend to Full Council to make a budget virement of £800 from 1000/3 Employee costs\, Employer Pension Contribution to 2070/10 Administration\, VAT.\n \n\n\nFC23/142\nTo consider approving the precept demand for as informed by the budget as approved.\nLocal Government Finance Act 1992\, s.41\n\n\nFC23/143\nTo re-adopt Standing Orders. \nPaper L\n \n\n\nFC23/144\nTo re-adopt Financial Regulations. \nPaper M\n \n\n\nFC23/145\nTo re-adopt the complaints policy. \nPaper N\n \n\n\nFC23/146\nTo adopt a Councillor Training policy and procedure and if adopted to confirm by resolution at a full council meeting that it has the necessary policies and procedures in place to meet the requirements of the LCAS Foundation Award. \n. \nPaper O\n \n\n\nFC23/147\nTo note a vacancy on the Council and that the Council is free to co-op to that vacancy. \nPaper P\n \n\n\nFC23/148\nTo note the correspondence previously circulated by email – for information only. \nPaper Q\nN/A\n\n\nFC23/149\nTo note the date and time of the next Full Council Meeting scheduled for 01 February 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-meeting/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221207T190000 DTEND;TZID=Europe/London:20221207T210000 DTSTAMP:20230106T134815Z CREATED:20221109T144223Z LAST-MODIFIED:20230106T134815Z UID:28349-1670439600-1670446800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.68 KB] \n2022-12-07 Public Papers FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 7th December 2022 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/109\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/110\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/111\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/112\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/113\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 02 November 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/114\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper B – Property and Services Committee 8 November 2022 \nPaper C – Planning Committee 22 November 2022 \nPaper D – Personnel Committee 23 November 2022 \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/115\nTo receive and note the Town Clerk’s report (for information only) \nPaper E \nN/A\n\n\nFC23/116\nTo consider the following recommendation from Planning Committee held 22 November 2022 (PL23/158): \nThe Committee resolved to recommend to adopt the draft Gainsborough Neighbourhood Plan Working Group terms of reference. \nPaper F\nLGA 1972 101 (1) (a))\n\n\nFC23/117\nTo consider the following recommendation from Personnel Committee held 23 November 2022 (PC23/086): \nThe Committee resolved to recommend making a budget virement of £3\,000 from 1000/1 Employee costs\, Gross Salary to 2070/9 Administration\, Governance Support to fund the independent HR consultant’s attendance to conduct additional interviews with more members of the Council with the option to extend the interviews to new members of staff.\n \n\n\nFC23/118\nTo agree a date and format for the Annual Town Meeting. \nPaper G\nLGA 1972 (9)\n\n\nFC23/119\nTo consider a revised meeting schedule for 2023 to accommodate local council elections and the Annual Town Meeting as agreed under FC23/118. \nPaper H\n \n\n\nFC23/120\nTo note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard (28/10/22 & 7/11/22). \nPaper I\n \n\n\nFC23/121\nTo consider adoption of the King Charles III Coronation Working Group Terms of Reference and appoint members thereto (if adopted). \nPaper J\nLGA 1972 101 (1) (a))\n\n\nFC23/122\nTo consider a motion by Cllr Key: \nThe Armed Forces Working Group would like to ask the Council for Marshalls Sports Field on 24th June 2023\, hopefully without having to pay for the field. It was felt that by keeping the Event in one place it gives us a better chance to control the event and with time not on our side deliver what we want to. We may need some assistance from the Admin Officer later down the line but will keep this to a minimum. I so move. \nPaper K\n \n\n\nFC23/123\nTo consider a report on allotment matters and decide on any actions resulting from its findings. \nExclusion of public and press recommended due to the personal nature of the report. \nPaper L\n \n\n\nFC23/124\nTo receive a draft Project Plan and consider a weekend workshop to finalise the plan and start a strategic plan. \nExclusion of public and press recommended due to the unfinished nature of the plan. \nPaper M\n \n\n\nFC23/125\nTo approve changes to the Council’s co-option application form. \nPaper N\n \n\n\nFC23/126\nTo note the correspondence previously circulated by email – for information only. \nPaper O\nN/A\n\n\nFC23/127\nTo note the date and time of the next Full Council Meeting scheduled for 04 January 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-7/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221102T190000 DTEND;TZID=Europe/London:20221102T210000 DTSTAMP:20221209T102032Z CREATED:20220818T101315Z LAST-MODIFIED:20221209T102032Z UID:28144-1667415600-1667422800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [181.43 KB] \n2022-11-02 Public Papers FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 2 November 2022 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n \n\n\nAgenda no  \nAgenda item title  \nPower/Regulation \n\n\nOpen Forum  \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.   \n Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy. \nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3 \n\n\nFC23/098 \nTo note apologies for absence.  \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40.  \n\n\nFC23/099 \nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nLocalism Act 2011\, s31.  \n\n\nFC23/100 \nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.  \nLocalism Act 2011\, s33.  \n\n\nFC23/101 \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2) \n\n\nFC23/102 \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Full Council 05 October 2022 \nLocal Government Act 1972\, Sch 12\, p41 (1).   \n\n\nFC23/103 \nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee 11 October 2022\nPaper C – Personnel Committee 12 October 2022\nPaper D – Finance and Strategy Committee 18 October 2022 \nPaper E – Planning Committee 25 October 2022 \nLocal Government Act 1972\, s 112   \n\n\nFC23/104 \nTo receive and note the Town Clerk’s report (for information only)\nPaper F  \nN/A \n\n\nFC23/105 \nTo note the date of the Coronation of King Charles III and collect ideas and consider the resources required.\nPaper G \n \n\n\nFC23/106 \nTo note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard.\nPaper H \n \n\n\nFC23/107 \nTo note the correspondence previously circulated by email – for information only.\nPaper I \nN/A \n\n\nFC23/108 \nTo note the date and time of the next Full Council Meeting scheduled for 07 December 2022 at 19.00. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)  URL:https://gainsborough-tc.gov.uk/meeting/full-council-6/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221005T190000 DTEND;TZID=Europe/London:20221005T210000 DTSTAMP:20221123T173107Z CREATED:20220818T101119Z LAST-MODIFIED:20221123T173107Z UID:28143-1664996400-1665003600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [191.84 KB] \n2022-10-05 Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 October 2022 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/080\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/081\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/082\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/083\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/084\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 7 September 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/085\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPaper B – Planning Committee\, 23 August 2022\nPaper C – Planning Committee\, 27 September 2022\nPaper D – Property and Services Committee\, 28 September 2022\nLocal Government Act 1972\, s 112  \n\n\nFC23/086\nTo receive and note the Town Clerk’s report (for information only)\nPaper E\nN/A\n\n\nFC23/087\nTo consider appointing to vacancies on committees\na) To appoint 1 Member to the to the Personnel Committee\nb) To appoint 1 Member to the to the Planning Committee and appoint a committee chairman.\n \n\n\nFC23/088\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/074):\nThe Committee resolved to recommend to accept the quotation from Playtop for the repair of wetpour at numerous areas on St Georges\, Richmond Park\, Aisby Walk.\nPaper F\nLocalism Act 2011\, s 1-8\n\n\nFC23/089\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/078):\nThe Committee resolved to recommend to approve quotation for the disconnection of the former Xmas lights electricity supply on Trinity Street and vire funds from general reserves to increase the budget.\nPaper G\nLocalism Act 2011\, s 1-8\n\n\nFC23/090\nTo consider the following recommendation from Property & Services Committee held 28 September 2022 (PS23/080):\nThe Committee resolved to recommend to install COSHH compliant fuel storage to ensure minimal COSSH compliance as well as additional spending to improve security and delegate the procurement and installation decision to the Grounds Maintenance Team Leader\, funds to come from general reserves.\nPaper H\nLocalism Act 2011\, s 1-8\n\n\nFC23/091\nAGAR 2021/22\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2022.\nPaper I\nLocal Audit and Accountability Act 2014\, s. 20(2)\, \nAccounts and Audit Regulations 2015\n\n\nFC23/092\nTo consider option to opt out of the Smaller Authorities’ Audit Appointments (SAAA) central external auditor appointment arrangements.\nPaper J\n \n\n\nFC23/093\nTo note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard\, the WLDC Christmas Event Brief and the event’s press release.\nPaper K\n \n\n\nFC23/094\nTo receive an update on Gainsborough Town Council Christmas Lights display.\nPaper L\n \n\n\nFC23/095\nTo consider a feasibility study to move the aviary to a new location and restock it or find other solutions. (Deferred from PS22/74)\nPaper M\nLocalism Act 2011\, s 1-8\n\n\nFC23/096\nTo note the correspondence previously circulated by email – for information only.\nPaper N\nN/A\n\n\nFC23/097\nTo note the date and time of the next Full Council Meeting scheduled for 02 November 2022 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-5/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220907T190000 DTEND;TZID=Europe/London:20220907T210000 DTSTAMP:20221006T121929Z CREATED:20220526T124651Z LAST-MODIFIED:20221006T121929Z UID:27903-1662577200-1662584400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:2022-09-07 Summons and Agenda\n2022-09-07 Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Full Council meeting 07 September 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nTim Davies\nSally Loates\nKeith Panter\n \n\n\nRichard Craig\n \n \nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\n \n \n \n\n\n \nChris Lambie\nPat O’Connor\nAaron Taylor\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \nLiam Muggeridge\n \nBaptiste Velan\n\n\n \nDavid Dobbie\nJulie Musonda\nDenise Schofield\n \n\n\nCaz Davies\n \n \n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC)\n \n \n\n\n\n  \nAlso present: three members of the public \n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \n  \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nOne member of the public handed a letter to all Cllrs to read. \nThe Chairman advised the Town Clerk would forward onto the Monitoring Officer at WLDC. \n  \nOne member of the public raised concerns about the vacant allotment plots at Love Lane allotments. \nThe Chairman asked for a report to be presented to the Property and Services Committee.\nTC to forward letter to the Monitoring Officer. \n  \n  \n  \nTC to put report to the Property and Services Committee in October.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nCllrs Lambie and T Davies left the meeting at 7:07pm \nOne member of the public left the meeting at 7:09pm\n\n\nFC23/063\nTo note apologies for absence.\nCllrs Boles\, Davies and Schofield\nN/A\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/064\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFC23/065\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFC23/066\nTo receive a presentation from representatives of Marshall’s Yard about the planned Christmas events and consider any action. \nPaper A\nAlison Shipperbottom and Jodie Pacey from Marshalls Yard provided a recap on the 2019 event along with the pro’s and con’s\, and also a vision for a 3 day event for 2022 from Friday 18 November – Sunday 20 November\, main differences are there will be no MY countdown to switch on or firework display. \n  \nThe Council resolved to continue to support the joint 2022 Christmas event with Marshalls Yard and WLDC on the proviso the Town Centre have a traditional Friday night switch on. \n  \nCllr Key abstained from voting. \n \n \n \n\n\nFC23/067\nTo receive and note the Town Clerk’s report (for information only) \nVerbal report\nThe Town Clerk reported: – \n·    recent arson attacks and vandalism on sites \n·    the installation of the new CCTV at Richmond Park \n·    works are beginning to work through the Richmond House condition report \n·    in person interviews for both vacant post are taking place on Friday 9th September\, with a remote interview taking place on Monday 12th September.\nN/A\nN/A\n\n\nFC23/068\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Council resolved to exclude the public and press for agenda item  FC23/071\, and to alter the order of business and take that item after  FC23/076.\nN/A\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/069\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper B –Full Council 6 July 2022\nThe Council resolved to sign the minutes of the meeting 6 July 2022 as true record of that meeting. \n  \nCllr Craig abstained from voting.\nDC publish approved minutes.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/070\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Extraordinary Planning Committee\, 6 July 2022 \nPaper D – Property and Services Committee\, 12 July 2022 \nPaper E – Personnel Committee\, 13 July 2022 \nPaper F – Extraordinary Personnel Committee\, 26 July 2022 \nPaper G –Planning Committee\, 26 July 2022 \nPaper H – Finance and Strategy Committee\, 27 July 2022 \nPaper I – Finance and Strategy Committee\, 16 August 2022 \nPaper J – Planning Committee\, 23 August 2022\nThe Council noted the draft minutes of the committees. \n  \nIt was noted that Paper J – Planning Committee\, 23 August 2022 was not actually presented and will follow at the next meeting.\nN/A\nLocal Government Act 1972\, s 112  \n\n\nFC23/071\nTo consider the following recommendation from Personnel Committee held 26 July 2022 (PC23/056): \nTo resolve to approve the recommendations of the independent HR report as the proposed changes can be accommodated within the current Personnel Committee budget. \nExclusion of Public and Press recommended due to the personal nature of the matter under discussion. \nPaper K\nThe Council debated this item after item  FC23/076\, see resolution  FC23/068 above. \n  \nThe Council resolved to exclude the public and press from the meeting. \n  \nCllr Key raised concerns regarding the change in figures approved and recommended from the Personnel Committee to what was presented for the meeting. \n  \nThe Council resolved to refer back to Personnel Committee study the revised figures presented by the Town Clerk.\nTC to put to the next Personnel Committee meeting.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2\n\n\nFC23/072\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/050): \nThe Committee resolved to refer the item to Full Council for decision once further clarification on costs have been received from LALC. \nPaper L\nThe Council resolved to approve for LALC for the 2022/23 internal audit services for 1 mid year full audit + end of year mini audit and complete AGAR form. \n  \nCllrs Craig and Taylor abstained from voting. \nCllr Key voted against.\nDC to contact LALC.\nLGA1972\, s.144\n\n\nFC23/073\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/052): \nThe Committee resolved to refer the item to Full Council for discussion and decision. \nTo consider signing up to the Civility Pledge\, as a commitment to civility and respect in our work\, and politeness and courtesy in behaviour\, speech\, and in the written word. \nhttps://www.nalc.gov.uk/our-work/civility-and-respect-project \nPaper M\nThe Council resolved to ask the Policy Review Working Group to evaluate the pledge and make recommendations to the relevant committee.\nCllr O’Connor to agenda for PRWG meeting.\n \n\n\nFC23/074\nTo consider the following from Finance and Strategy Committee held 16 August 2022 (FS23/053): \nThe Committee resolved to refer the item to Full Council for discussion and decision. \nTo consider adopting the NALC Model Dignity at Work Policy \nPaper N\nThe Council resolved to ask the Policy Review Working Group to evaluate the policy and make recommendations to the relevant committee.\nCllr O’Connor to agenda for PRWG meeting.\n \n\n\nFC23/075\nTo note the draft layout for the Richmond House ground floor with an external terrace rather than a conservatory and consider the implications for a change of plan. \nPaper O\nDeferred to the Property and Services Committee.\nTC to put on the next Property and Services Committee.\n \n\n\nFC23/076\nTo consider if the Council should work with other agencies and community volunteers to create a “Warm Hub” at Marshalls Sports Ground this winter. \nPaper P\nCllr T Davies advised that WLDC has a meeting organised with relevant organisations regarding the cost of living crisis. \nThe Council agreed to contact WLDC with the “Warm Hub” idea and potential of working in partnership.\nTC to contact WLDC.\n \n\n\nFC23/077\nTo note the council’s solicitor’s correspondence with the Gainsborough Trinity Foundation. \nExclusion of Public and Press recommended due to the commercially sensitive nature of the item. \nPaper Q\nThe Council noted the solicitor’s correspondence and update from the Town Clerk.\nTC to continue correspondence with solicitor’s.\n \n\n\nFC23/078\nTo note the correspondence previously circulated by email – for information only. \nPaper R\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC23/079\nTo note the date and time of the next Full Council Meeting scheduled for 05 October 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 05 October 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 8.53pm URL:https://gainsborough-tc.gov.uk/meeting/full-council-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220706T190000 DTEND;TZID=Europe/London:20220706T210000 DTSTAMP:20221003T110317Z CREATED:20220526T122507Z LAST-MODIFIED:20221003T110317Z UID:27895-1657134000-1657141200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:2022-07-06- FC Public papers\nMinutes of the Full Council meeting 06 July 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n \nTim Davies\nSally Loates\nKeith Panter\n \n\n\n \nDavid Dobbie\nLiam Muggeridge\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n \n \n\n\nCaz Davies\n \nPat O’Connor\nAaron Taylor\n \n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles\n \n \n \nBaptiste Velan\n\n\nRichard Craig\n \n \nDenise Schofield\n \n\n\n \nChris Lambie\n \n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC)\n \n \n\n\n\n  \nAlso present: two members of the public \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nA Member of the public attended regarding the sale and purchase of a shed for a plot on Love Lane allotments. \n  \nThe Council resolved to investigate and take statements from relevant parties and a report put to the relevant committee.\nTC to investigate and take statements from relevant parties selling and purchasing the shed on Love Lane allotments.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/047\nTo note apologies for absence.\nCllrs Craig\, Schofield\, Boles and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only) \nPaper A\nMembers resolved to defer until the end of the meeting in order to exclude press and public.\n \nN/A\n\n\nFC23/051\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/052\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper B – Extraordinary Full Council 15 June 2022\nCllr Dobbie advised he had submitted apologies on 1 July when the meeting was called. \n  \nThe Council resolved to sign the minutes of the meeting 15 June 2022 as true record of that meeting. \n  \nCllr Muggeridge abstained from voting.\nDC publish approved minutes.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/053\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper C – Personnel Committee\, 8 June 2022 \nPaper D – Property and Services Committee\, 14 June 2022 \nPaper E – Finance and Strategy Committee\, 21 June 2022 \nPaper F – Planning Committee\, 28 June 2022\nThe Council noted the draft minutes of the committees.\n \nLocal Government Act 1972\, s 112  \n\n\nFC23/054\nChristmas Working Group \nTo consider adoption of the Christmas Working Group Terms of Reference\, and (if adopted) appoint members thereto \nPaper G\nCllr Key informed Council that he and Cllrs Dannatt\, Key & Panter had met with Marshalls Yard employees who are organising the 2022 Christmas event. He felt comfortable that the TC should work alongside them and WLDC for the 2022 event and not run a separate event. \nThe DC questioned if the TOR were fit for purpose if the Council were potentially going to work with Marshalls Yard and WLDC as in previous years. \nThe Council resolved to adopt of the Christmas Event Working Group Terms of Reference. \nCllr T Davies voted against and Cllrs C Davies\, Loates and Woolley abstained from voting. \nThe Council resolved to appoint Cllrs  Dannatt\, Key\, Panter & Plastow to the  Christmas Event Working Group.\nCllrs  Dannatt\, Key\, Panter & Plastow to arrange Christmas Event Working Group meetings to discuss and propose options for the re-use of the old Christmas lights. \n \nLGA1972\, s.101\n\n\nFC23/055\nTo consider the following recommendation from Property and Services Committee for approval. \na)    (PS23/040) The Committee resolved to recommend to Full Council to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nThe Council resolved to contribute £1\,000 towards the 2022 Illuminate event from general reserves.\nTC to inform Anna Scott at WLDC.\nLGA1972\, s.144\n\n\nFC23/056\nTo consider the following recommendations from Finance and Strategy Committee for approval. \n  \na)     (FS/23/026) The Committee resolved to recommend to Full Council concerning: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \nb)    (FS/23/027) The Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nc)     (FS/23/028) The Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \nd) (FS/23/023) The Committee resolved to recommend to Full Council that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nThe Council resolved that the next strategic action steps with WLDC are: – \n·          Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. \nListed Building Consent would be required for the process. \n·          Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·          LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain. \n  \n  \n  \nThe Council resolved to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \n  \nThe Council resolved to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review. \n  \n  \nThe Council resolved that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.\nTC to inform Gary Reevell (Team Manager Property & Assets) at WLDC. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nTC to inform Ady Selby at WLDC. \n  \nDC to make budget virement. \n  \nn/a\nLGA1972\, s.144 \n  \n  \n  \nLGA1972\, s.112 \nLGA1972\, s.101\n\n\nFC23/057\nTo consider adoption of the Policy Review Working Group Terms of Reference and appoint members thereto (if adopted). \nPaper H\nThe Council resolved to adopt of the Policy Review Working Group Terms of Reference subject to agreed amendments and appoint Cllrs T Davies & Key. \nCllr Dobbie abstained from voting.\n \nLGA1972\, s.101\n\n\nFC23/058\nTo note the dates of a recent staff resignation and consider adjusting the council offices official opening times taking into account current staff shortages. \nPaper I\nThe Council resolved to note the recent staff resignation and: – \n·     restrict active phone hours to core times of 10.00-12.00 and 13.00-15.00 \n·     restrict visitors to appointments only until additional members of office staff can be recruited. \n·     Funeral directors will be given direct line contact details Monday to Friday but will be encouraged to make enquiries emailing a dedicated email address. \n·     A new phone message to be recorded similar to the WLDC one which will signpost callers to relevant WLDC\, LCC and ACIS services.\n \n \n\n\nFC23/059\nTo consider hiring administrative agency staff in the interim until an Admin Support Officer (or similar) can be appointed and take up post to handle incoming phone calls\, mail\, enquiries and other administrative tasks. \nIf approved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6 ‘. \nPaper J\nThe Council resolved to employ temporary agency staff for the admin role for 37 hours per week at the earliest opportunity. \nThe Council resolved to allow the virement of the necessary funds from ‘Employee Costs\, Gross salary 1000/1’ to ‘Agency Staff 1000/6. \n \n \nLGA1972\, s.112\n\n\nThe Council resolved to exclude the public and press. Two members of the public left the meeting.\n\n\nFC23/050\nTo receive and note the Town Clerk’s report (for information only)\nPaper A\nMembers noted the report.\n \nN/A\n\n\nFC23/060\nTo note the application for FCC Communities Foundation application for improvements on the Levellings Park and resolve to commit the council’s earmarked reserves of £16\,945.50 to the project and confirm the third-party funding of £10\,750 required under the terms of the grant conditions from reserves if required.\nPaper K\nThe council resolved to commit its earmarked reserves and if needed £10\,750 from general reserves to support the FCC grant application for £100\,000. Meanwhile further funding applications and support will be sought from other third-party sources.\nTC: Write confirmation letter to FCC\nLGA1972\, s.112\n\n\nFC23/061\nTo note the correspondence previously circulated by email – for information only.\nPaper L\nThe Council noted the correspondence as previously circulated.\n \nN/A\n\n\nFC23/062\nTo note the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220615T190000 DTEND;TZID=Europe/London:20220615T210000 DTSTAMP:20220720T130635Z CREATED:20220603T130523Z LAST-MODIFIED:20220720T130635Z UID:27918-1655319600-1655326800@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:2022-06-15 Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Full Council meeting 15 June 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\n\nTim Davies\nSally Loates\nKeith Panter\n\n\n\n\n\n\nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\n\n\n\n\nCaz Davies\n\nPat O’Connor\n\n\n\n\n\n\nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\nLiam Muggeridge\n\nBaptiste Velan\n\n\nRichard Craig\nChris Lambie\n\nDenise Schofield\n\n\n\n\n\n\nAaron Taylor\n\n\n\n\n\nIn attendance:\n\n\n\n\nRachel Allbones (DC)\nSean Alcock (OM)\n\n\n\n\n  \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nOpen Forum \n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nNo public present \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \nN/A\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/032\nTo note apologies for absence.\nCllrs Dobbie\, Lambie and Craig.\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/033\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n\nLocalism Act 2011\, s31. \n\n\nFC23/034\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n\nLocalism Act 2011\, s33. \n\n\nFC23/035\nTo receive and note the Town Clerk’s report (for information only)\nNo report was presented.\n\nN/A\n\n\nFC23/036\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThere were none.\n\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/037\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper B – Full Council 04 May 2022 Paper C – Extraordinary Full Council 24 May 2022\nThe Council resolved to sign the minutes of the meeting 04 May 2022 as true record of that meeting. \nThe Council resolved to sign the minutes of the meeting 24 May 2022 as true record of that meeting. \nCllr Loates abstained from voting.\nASO to publish approved minutes\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/038\nTo note the draft minutes of the committee meetings and the decisions contained therein. \nPaper D – Property and Services Committee\, 10 May 2022 \nPaper E – Personnel Committee\, 11 May 2022\nPaper F – Extraordinary Personnel Committee\, 17 May 2022 \nPaper G – Finance and Strategy Committee\, 17 May 2022 \nPaper H – Planning Committee\, 24 May 2022.\nThe Council noted the draft minutes of the committees.\n\nLocal Government Act 1972\, s 112  \n\n\nFC23/039\nTo receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe Council resolved to approve end of year accounts for year-end 31st March 2022.\n\n \n\n\nFC23/040\nTo consider appointing to vacancies on committees \na)    One vacancy Finance and Strategy Committee\nThe Council resolved to appoint Cllr Panter to the Finance and Strategy Committee.\nDC to update records.\n \n\n\nFC23/041\nUpdated Model Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nPaper N\nThe Council resolved to update Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.\nDC to update SO. \nASO to update the website.\n \n\n\nFC23/042\nTo note the completed AGAR: Annual Internal Audit Report and to consider any matters arising. Paper O\nThe Council resolved to note the completed AGAR: Annual Internal Audit Report.\nDC to progress completion of the AGAR\n \n\n\nFC23/043\nTo consider the nine individual statements of the AGAR: Section 1 – Annual Governance Statement preceded by the following assertion: \n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2022.”\nPaper P\nThe Council resolved to complete Section 1 – Annual Governance Statement of the AGAR for 2021/22 as follows: – \nsections 1-8 with the answer YES to the statements\, and N/A to the statement in section 9. \n \nDC to progress completion of the AGAR.\n \n\n\nFC23/044\nTo note any background information and to consider approval of Section 2 – Accounting Statements of the AGAR in the following manner: \ni.   Consideration of the Accounting Statements; \nii.   approval of the Accounting Statements through a resolution\, and; \niii.   sign and date Accounting Statements. \nPaper Q\nThe Council resolved to approve Section 2 – Accounting Statements of the AGAR for 2021/22.\nDC to progress completion of the AGAR.\n \n\n\nFC23/045\nTo note the correspondence previously circulated by email – for information only. \nPaper R\nThe Council noted the correspondence as previously circulated.\n\nN/A\n\n\nFC23/046\nTo note the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00.\n\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 19.19 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-7/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220601T190000 DTEND;TZID=Europe/London:20220601T210000 DTSTAMP:20220720T130720Z CREATED:20220518T115208Z LAST-MODIFIED:20220720T130720Z UID:27806-1654110000-1654117200@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [4.05 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMEETING WAS INQUORATE – RESCHEDULED FOR 15 JUNE 2022. URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-full-council-meeting/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220524T180000 DTEND;TZID=Europe/London:20220524T190000 DTSTAMP:20220620T131439Z CREATED:20220518T115540Z LAST-MODIFIED:20220620T131439Z UID:27877-1653415200-1653418800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council Meeting DESCRIPTION:2022-05-24 Summons and Agenda\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the extraordinary Full Council meeting 24 May 2022 held in the Reading Room\, Richmond House. Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nTim Davies\n \nKeith Panter – arrived at 6.03pm\nBaptiste Velan\n\n\nRichard Craig\n \n \nJames Plastow\nKenneth Woolley\n\n\nDennis Dannatt\nPaul Key\nJulie Musonda\nDenise Schofield\n \n\n\nCaz Davies\n \nPat O’Connor\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\nMatt Boles\nDavid Dobbie\n \n \n \n\n\n \nChris Lambie\n \nAaron Taylor\n \n\n\n \nSally Loates\nLiam Muggeridge\n \n \n\n\n\n  \nIn attendance:\n\n\n\n \nRachel Allbones (DC)\nSean Alcock (OM)\n \n\n\n\n  \nAlso present: 1 member of the public.\n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nOpen Forum\nA member of the public queried whether the Council would be returning key deposits now they have been replaced with combi locks.\nThe council send the question to P&S committee for consideration and reply. \n  \n  \n  \n \nTC to add to P&S agenda.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/025\nTo note apologies for absence.\nCllrs Boles\, Lambie and Loates\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/026\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\n \nLocalism Act 2011\, s31. \n\n\nFC23/027\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\n \nLocalism Act 2011\, s33. \n\n\nFC23/028\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nThe Council resolved to exclude public and press on items FC23/029 and FC23/030 being a personnel issue.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nCllr Panter arrived at the meeting at 6.03pm.\n\n\nFC23/029\nTo formally note the resignation of a member of staff. \nPaper A\nThe Council formally noted the resignation of a member of staff.\n \n \n\n\nThe Council resolved to ask the DC and OM to leave the meeting at 6.13pm. Cllr Schofield would take the minutes for the remainder of the meeting.\n\n\nFC23/030\nTo consider a recommendation from the extraordinary personnel committee 17 May 2022 which proposes to full council to authorise the re-grading exercise for the remaining three posts in the current structure and to carry out a professional review of the whole staffing structure. \nPaper B\nCouncillors discussed costings for the review of remaining three staff posts and agreed it was value for money. \n  \nCouncillors were keen to establish that the review was completely objective and would include interviews with the staff involved to ensure their views were represented. \n  \nThe Council resolved to appoint Council HR and Governance Support to carry out the Job Evaluation of the 3 remaining posts and the organisational review as set out in Paper B. \n \n \nLocal Government Act 1972\, s 112  \n\n\nFC23/031\nTo note the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\nThe Council noted the date and time of the next Full Council Meeting scheduled for 01 June 2022 at 19.00.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-meeting/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220504T190000 DTEND;TZID=Europe/London:20220504T210000 DTSTAMP:20220616T130515Z CREATED:20220421T154827Z LAST-MODIFIED:20220616T130515Z UID:27351-1651690800-1651698000@gainsborough-tc.gov.uk SUMMARY:Full Council Meeting DESCRIPTION:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/04/2022-05-04-Papers-as-sent.pdf \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMinutes of the Property & Services Committee meeting 10 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles\nPaul Key (Chairman)\nJames Plastow (Vice-Chairman)\n\n\n \n \n \n\n\nDennis Dannatt\n \n \n\n\n\n  \nCouncillors Absent\n\n\n\n \n \nKeith Panter\n\n\nRichard Craig\nChris Lambie\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\nBelina Boyer- Town Clerk (TC)\n \n \n \n\n\n\n  \nAlso present: Three Members of the public\n  \n\n\n\nAgenda no \nAgenda item title \nResolution\nAction\nPower \n\n\n\n\nP&S22/42\nTo note apologies for absence.\nApologies had been received from Cllrs Craig\, Panter and Velan.\n \nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nP&S22/43\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nThere were none\n \nLocalism Act 2011\, s31. \n\n\nP&S22/44\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nThere were none\n \nLocalism Act 2011\, s33. \n\n\nP&S22/45\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n \nThe committee RESOLVED to exclude public and pressfor items 052-054 on the grounds of legal priviledge and data protection of personal details.\n \nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nP&S22/46\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Property and Services Wednesday 10 February 2022.\nThe committee RESOLVED to sign the minutes of the meeting 10/02/2022 as a correct record of that meeting.\nASO to publish.\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nP&S22/47\nTo receive quotations for Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments. \nPaper B\nThe committee RESOLVED to purchase Playground inspection\, Facilities management\, Agenda and minutes management\, Website portal for better customer experience\, Asset manager\, software and authorise associated payments.\nDTC/RFO to place order.\nLocal Government Act 1972\, s. 111  \n\n\nP&S22/48\nTo consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500. \nPaper C\nDecision deferred until figures received as to how many Gainsborough residents would benefit.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/49\nTo receive a verbal report from a delegation of members who visited Love Lane and to consider a request received for fencing and decide on an operational way to consider such applications in future making member visits unnecessary. (deferred from previous meeting P&S22/35) \nPaper D\nThe committee RESOLVED to give permission for the erection of a “fence” since this structure constitute a plant support rather than a formal border fence. \nNo decision made on operational approval of future applications.\n \nLocalism Act 2011 s. 1-8\n\n\nP&S22/50\nTo consider Grant application from R.E.A.C.H  for £358 \nPaper E\nDecision deferred until information received whether other funding applications had been successful. Committee agreed to fund any shortfall.\nTC to make relevant enquiries and return item once information received.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/51\nTo consider water charges for Spital Hill and Foxby Hill Allotments \nPaper F\nThe committee RESOLVED to charge the same amount as in previous years namely £15 and £5 respectively and adjust payments in following years once own data on water cost was available. \nA recorded vote had been requested by Cllr Key: \nVotes in favour: Cllrs Boles\, Dannatt and Plastow \nVotes against: Cllr Key \nNo abstentions.\nRFO to calculate exact usage for 2022-23 year and make the necessary adjustment for future billing.\nLocalism Act 2011 s. 1-8\n\n\n \nPublic and Press excluded for following 3 items.\n \n \n \n\n\nP&S22/52\nTo consider and decide on an allotments action plan to progress allotment work until June/July (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper G\nDecision deferred. Councillors felt they needed more time to consider the plan.\nAll Committee members to submit their comments on the plan prior to the next meeting.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/53\nTo consider action to be taken in connection with the pond on Love Lane allotments.  (Exclusion of public and press recommended due to Data Protection and legal privilege) \nPaper H\nThe committee RESOLVED to adopt the action plan as presented.\nBto implement actin plan\, produce risk assessments and order purchase of relevant equipment. Cllrs Pladstow and Dannatt volunteered to witness procedures.\nLocalism Act 2011 s. 1-8\n\n\nP&S22/54\nTo receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)\nThe committee noted the verbal update from the clerk.\nTC to write reply with requested details reminding enquirr of proper procedure for enquiries.\nLocalism Act 2011 s. 1-8\n\n\n \n \nCommittee resolved to re-admit the public.\n \n \n\n\nP&S22/55\nTo receive an update by the Town Clerk on actions undertaken.\nDeferred to next meeting.\n \nN/A\n\n\nP&S22/56\nTo receive any items for notification to be included on a future agenda – for information only \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n \n·         Marshalls heating and hot water system – quotations for work \n·         Allotments Pond update \n·         Richmond House \n·         Aviary \n·         Citizen of the Year \n·         Christmas (Marshalls Yard and West Lindsey involvement \n·         Situating of projector. \n·         Re-use of old Christmas lights \n \nTC to add to agenda\nN/A\n\n\nP&S22/57\nTo note the date and time of the next Property and Services committee is scheduled for 14 April 2022 at 19.00.\nThe committee noted the date and time of the next Property and Services committee scheduled for 14 April 2022 at 19.00\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nThe meeting closed at 21.08. \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/full-council-meeting-6/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT END:VCALENDAR