BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20251007T183000 DTEND;TZID=Europe/London:20251007T203000 DTSTAMP:20251125T151212Z CREATED:20250502T094940Z LAST-MODIFIED:20251125T151212Z UID:45677-1759861800-1759869000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [147.27 KB] \nAGENDA - Tuesday 7 October 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 7 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/089  Silence and Remembrance for former Mayor Pearl Banyard\nThe Council will pause to honour the memory of former Councillor and Mayor Pearl Banyard recognising her service to the town and community. A moment of silence will be observed in remembrance. \nFC26/090  Presentation of Citizen of the year\nTo award Pete Gray with the Citizen of the Year award. \nFC26/091  Apologies for Absence\nTo note apologies for absence. \nFC26/092  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/093  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/094  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/095  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 2 September 2025 (pages 5 to 8) \nFC26/096  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 September 2025 Paper B (pages 9 to 13)\nii. Personnel Committee\, Wednesday 10 September 2025 Cancelled\niii. Planning Committee\, Tuesday 16 September 2025 Paper C (pages 14 to 18)\niv. Finance and Strategy Committee\, Tuesday 30 September 2025 Paper D (pages 19 to 24) \nFC26/097  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 25 to 65) \nFC26/098  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 September 2025 (PS26/036 Love Lane Allotment Drainage Report)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to install new land drain (approx. 43m) at Love Land Allotment at a cost of £3\,200 +VAT to be taken from General Reserves.           \nFC26/099  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 16 September 2025 (PL26/098 Lincolnshire Road Safety Partnership & Archer Survey)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to decide whether members visit the Lincolnshire Road Partnership or request that Lincolnshire Road Safety Partnership do a presentation to Council. \nFC26/100  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 September 2025 (FS26/076 Mission\, Vision and Values Review)\nRESOLVED:  to RECOMMEND to FULL COUNCIL approve the reviewed the Council’s Vision and Mission statement as per the below: \nGainsborough Town Council’s Mission:\n“Working with our community to secure Gainsborough’s best future.”\nOur mission is to enhance the quality of life for Gainsborough’s residents and businesses by: \n\nPromoting economic wellbeing and opportunities for growth.\nSupporting a healthy\, active\, and inclusive community.\nDeveloping and maintaining our assets\, green spaces\, and recreation facilities.\nEngaging openly with our community to shape local priorities together.\nEnsuring effective governance through transparency\, accountability\, and sound financial management.\nProtecting our environment and responding to climate change for a sustainable future.\nCelebrating Gainsborough’s heritage\, culture\, and identity while fostering regeneration and innovation.\nValuing and developing our staff team to deliver high-quality services.\n\n Gainsborough Town Council’s Vision:\n“A thriving\, inclusive\, and sustainable Gainsborough — a town that celebrates its heritage\, supports economic growth and wellbeing\, protects the environment\, and fosters pride\, opportunity\, and community for all.” \nGainsborough Town Council’s Values:\nIntegrity\, transparency\, and openness.\nPartnership working with residents\, businesses\, and agencies.\nAdvocacy for the people of Gainsborough.\nValue for money in service delivery. \nGainsborough Town Council’s Motto:\n“Strive for the Gain of All” \nFC26/101  Asset Transfer Working Group\nTo approve the draft Terms of Reference for the Asset Transfer Working Group and appoint Members thereto.\nPaper F (pages 66 to 68)  \nFC26/102  AGAR 2024/25\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2025.\nPaper G (pages 69 to 76)  \nFC26/103  Local Government Reorganisation\nTo consider any recent updates. \nFC26/104  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 77 to 79)\n \nFC26/105  Items for Notification\ni.     Debt Write Off \nFC26/106  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 02 October 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250902T183000 DTEND;TZID=Europe/London:20250902T203000 DTSTAMP:20251009T120235Z CREATED:20250502T094911Z LAST-MODIFIED:20251009T120235Z UID:45675-1756837800-1756845000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.89 KB] \nAGENDA - Tuesday 2 September 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 2 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/072  Silence and Remembrance for Former Councillor Keith Panter\nThe Council will pause to honour the memory of former Councillor Keith Panter recognising his service to the town and community. A moment of silence will be observed in remembrance. \nFC26/073  Apologies for Absence\nTo note apologies for absence. \nFC26/074  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/075  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/076  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/077  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 1 July 2025 (pages 4 to 8) \nFC26/078  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 15 July 2025 Paper B (pages 9 to 12)\nii. Personnel Committee\, Wednesday 16 July 2025 Paper C (pages 13 to 15)\niii. Planning Committee\, Tuesday 22 July 2025 Paper D (pages 16 to 20)\niv. Finance and Strategy Committee\, Tuesday 29 July 2025 Paper E (pages 21 to 24)\nv. Planning Committee\, Tuesday 19 August 2025 Paper F (pages 25 to 28)\nvi. Finance and Strategy Committee\, Tuesday 26 August 2025 Paper G (pages 29 to 32) \nFC26/079  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper H (pages 33 to 83) \nFC26/080  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 15 July 2025 (PS26/023 Tree Management Strategy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Tree Management Strategy.\nPaper I (pages 84 to 94) \nFC26/081  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/046 IT Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the IT Policy.\nPaper J (pages 95 to 98) \nFC26/082  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/047 CCLA News)\nRESOLVED:  to RECOMMEND to FULL COUNCIL following resolution FC26/062ii Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund to put the resolution in abeyance and revisit in October 2025 once further information of the change to the corporate ownership of CCLA has been received. \nFC26/083  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 26 August 2025 (FS26/064 Roses AWP Sinking Fund)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Release the £59\,500 sinking fund\nii. Assign to GTF the accrued interest on the sinking fund £3\,766.71\niii. Provide a bridging loan for the VAT element of the invoice £22\,800\, this would be subject to a legal repayment agreement. \nFC26/084  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper K (pages 99 to 103) \nFC26/085  Local Government Reorganisation\nTo consider any recent updates.\nPaper L (pages 104 to 118)  \nFC26/086  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper M (pages 119 to 120)\n \nFC26/087  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/088  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 28 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250701T183000 DTEND;TZID=Europe/London:20250701T203000 DTSTAMP:20250904T084208Z CREATED:20250502T094832Z LAST-MODIFIED:20250904T084208Z UID:45673-1751394600-1751401800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [127.22 KB] \nAGENDA - Tuesday 1 July 2025 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 1 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/053  Apologies for Absence\nTo note apologies for absence. \nFC26/054  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/055  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/056  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/057  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 June 2025 (pages 5 to 10) \nFC26/058  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Planning Committee\, Tuesday 17 June 2025 Paper B (pages 11 to 15)\nii. Finance and Strategy Committee\, Tuesday 24 June 2025 Paper C (pages 16 to 19) \nFC26/059  Co-option of North West Ward Vacancy\nTo receive written applications for the office of Town Councillor and to Co-opt a candidate to fill the existing vacancy for Gainsborough North-West Ward (further applications may be presented on the day).\nConsider exclusion of Public and Press due to personal nature of discussion under 6.3 of the policy.\nPaper D (pages 20 to 27)  \nFC26/060  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 28 to 35) \nFC26/061 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/062  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/029 Investments)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Amend 9.5 of the Investment Strategy to read “Investment Account will be with CCLA up to £500\,000. Earmarked Reserves and any remaining General Reserve not allocated to the current / deposit accounts.”\nii. Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund. \nFC26/063  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/031 Financial Regulations)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to amend 6.8 of Financial Regulations to read “For contracts estimated to exceed £60\,000 including VAT\, the Town Clerk shall advertise an open invitation for tenders in compliance with any relevant provisions of the Legislation. Tenders shall be invited in accordance with Appendix 1. \nFC26/064  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/032 Vehicle)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to allocate a budget of £7\,000 (excluding VAT) from General Reserves to purchase a small van. Councillor Hooton to work with the Operations Manager and Town Clerk to purchase a vehicle. \nFC26/065  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/033 Community Emergency Plan)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to appoint a Community Emergency Plan Working Group and determine their terms of reference. Recommendation for member appointments are Councillors Bibb\, Hooton and Thompson\, but happy to take further recommendations at the meeting.\nPaper F (pages 36 to 38) \nFC26/066  Member champion for Armed Forces\nTo consider appointment of a Member Champion for Armed Forces. \nFC26/067  Market Poll\nTo consider results of the poll on the re-establishment of an indoor market in the town.\nPaper G (pages 39 to 41) \nFC26/068  Local Government Reorganisation\nTo consider any recent updates. \nFC26/069  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 42 to 43)\n \nFC26/070  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/071  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 26 June 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250603T183000 DTEND;TZID=Europe/London:20250603T203000 DTSTAMP:20250709T154236Z CREATED:20250502T094714Z LAST-MODIFIED:20250709T154236Z UID:45670-1748975400-1748982600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [141.59 KB] \nAGENDA - Tuesday 3 June 2025 - Full Council \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 3 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nWelcome from the Chair and housekeeping \nFC26/033  Apologies for Absence\nTo note apologies for absence. \nFC26/034  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/035  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/036  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/037  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 May 2025 (pages 5 to 12) \nFC25/038  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 13 May 2025 Paper B (pages 13 to 15)\nii. Personnel Committee\, Wednesday 14 May 2025 Cancelled\niii. Planning Committee\, Tuesday 20 May 2025 Paper C (pages 16 to 20)\niv. Finance and Strategy Committee\, Wednesday 28 May 2025 Paper D (pages 21 to 25) \nFC26/039  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 26 to 65) \nFC26/040 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/041  AGAR: Section 1 – Annual Governance Statement\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2024/25 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2025.”\nPaper F (pages 66 to 71) \nFC26/042  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/007 Exhumation Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Exhumation Policy.\nPaper G (pages 72 to 75) \nFC26/043  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/008 Shallow Graves Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Shallow Graves Policy.\nPaper H (pages 76 to 79) \nFC26/044  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/010 Year End Accounts 2024/25)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2024/25 financial year: –\ni. Consolidated Balance Sheet Paper I (pages 80 to 83)\nii. Income and Expenditure Account Report Paper J (pages 84 to 86)\niii. Income and Expenditure Account Analysis Report Paper K (pages 87 to 89)\niv. Income and Expenditure by Budget Headings Report Paper L (pages 90 to 96)\nv. Trial Balance Paper M (pages 97 to 99) \nFC26/045  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/011 AGAR – Section 2 Accounting Statements)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.\nPaper N (pages 100 to 101) \nFC26/046  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to host Armed Forces Day 2026 (provisionally set for Saturday 20th June) in partnership with AFVBC\, Gainsborough Old Hall and WLDC with the agreement of said parties. This may call for some small investment (up to £1\,000) from local budget. Officer time to be kept to an absolute minimum.\nSeconded by Councillor Coxon \nFC26/047  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nFC26/048  Local Government Reorganisation\nTo consider any recent updates. \nFC26/049  Community Infrastructure Levy\nTo consider proposals for the CIL fund of £34\,367.08.\nPaper O (pages 102 to 110) \nFC26/050  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper P (pages 111 to 112)\n \nFC26/051  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/052  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 29 May 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250506T183000 DTEND;TZID=Europe/London:20250506T203000 DTSTAMP:20250606T142957Z CREATED:20240508T074423Z LAST-MODIFIED:20250606T142957Z UID:33383-1746556200-1746563400@gainsborough-tc.gov.uk SUMMARY:Annual Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [146.11 KB] \nAGENDA - Tuesday 6 May 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 6 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council. \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\n Welcome from the Chair and housekeeping \nFC26/001  Election of the Chair of the Town Council for the 2025/26 Civic year\nTo elect a Chair and Town Mayor for the 2025-26 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office.\nPaper A (pages 6 to 7) \nFC26/002  Election of the Vice Chair of the Town Council for the 2025/26 Civic year\nTo elect a Vice Chair and Deputy Town Mayor for the 2025-26 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\nPaper B (pages 8 to 9) \nFC26/003  Apologies for Absence\nTo note apologies for absence. \nFC26/004  Declaration of Acceptance of Office\nTo consider whether to permit receiving any declarations of office at a later date and fix date.\nLocal Government Act 1972\, section 83 Declaration of acceptance of office\n(4) A person elected to the office of chairman of a parish or community council or parish or community councillor shall —\n(a) in the case of the chairman\, at the meeting at which he is elected;\n(b) in the case of a councillor\, before or at the first meeting of the parish or community council after his election; or\n(c) in either case if the council at that meeting so permit\, before or at a later meeting fixed by the council. \nFC26/005  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/006  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/007  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/008  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper C Tuesday 1 April 2025 (pages 10 to 14) \nFC25/009  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 8 April 2025 Paper D (pages 15 to 18)\nii. Personnel Committee\, Wednesday 9 April 2025 Paper E (pages 19 to 21)\niii. Planning Committee\, Tuesday 15 April 2025 Paper F (pages 22 to 26)\niv. Policy Review Working Group\, Wednesday 16 April 2025 Paper G (pages 27 to 29)\nv. Finance and Strategy Committee\, Tuesday 22 April 2025 Paper H (pages 30 to 33) \nFC26/010  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper I (pages 34 to 42) \nFC26/011  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/005 Standing Order Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\nPaper J (pages 43 to 62)  \nFC26/012  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/006 Financial Regulations Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Financial Regulations.\nPaper K (pages 63 to 85) \nFC26/013  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/007 Structure and Functions Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions.\nPaper L (pages 86 to 126) \nFC26/014  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/008 Members Code of Conduct Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Members Code of Conduct.\nPaper M (pages 127 to 142) \nFC26/015  Council Leader\nTo appoint a Leader of the Council \nFC26/016  Council Deputy Leader\nTo appoint a Deputy Leader of the Council \nFC26/017  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nFC26/018  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair. \nFC26/019  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair. \nFC26/020  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nFC26/021  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nFC26/022  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group.  \nFC26/023  Appointment of Representation on or work with External Bodies\nTo appoint representatives to outside bodies:\ni. Gainsborough Adventure Playground Association\nii. Friends of Richmond Park – No longer required\niii. North Notts and Lincs Community Rail Partnership CIC\niv. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nv. Gainsborough Transport Strategy Board (LCC)\nvi. Marshalls & Rose Brothers Memorial Charity\nvii. Gainsborough in Bloom\nviii. Safeguarding Champion\nix. First Aid Champion \nFC26/024  Authorised Signatories – Payments\nTo approve authorised payment signatories for 2025/26 (5 authorised of which 2 sign). Current signatories are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.  \nFC26/025  Authorised Signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2025/26. Current authorised persons are Town Clerk and those members on the Town Council’s bank mandate\, which currently are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.\nNote: Council now have a seal. \nFC26/026  Meeting Calendar for 2025 / 2026\nTo consider and approve a meeting schedule for 2025/26.\nPaper N (pages 143 to 144) \nFC26/027  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies;\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office \nFC26/028  Allotment Site Representatives\nTo approve the appointment of the Site Representatives for Foxby Hill\, Love Lane\, North Warren and Showfield Allotments.\nPaper O (pages 145 to 146)  \nFC26/029  Local Government Reorganisation\nTo receive:\ni. A letter from the Leader of West Lindsey District Council regarding Local Government Reorganisation.\nii. Secretary of State’s Annual Report on Devolution 2023-24\nPaper P (pages 147 to 173)  \nFC26/030  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper Q (pages 174 to 175)\n \nFC26/031  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. AGAR: Section 1 – Annual Governance Statement\nii. Year End Accounts 2024/25\niii. AGAR – Section 2 Accounting Statements \nFC26/032  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 30 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Annual Council Meeting,Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250401T183000 DTEND;TZID=Europe/London:20250401T203000 DTSTAMP:20250520T084554Z CREATED:20240508T074352Z LAST-MODIFIED:20250520T084554Z UID:33382-1743532200-1743539400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [124.08 KB] \nAGENDA - Tuesday 1 April 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 1 April 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nWelcome from the Chair and housekeeping \nFC25/178  Apologies for Absence\nTo note apologies for absence. \nFC25/179  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/180  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/181  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n FC25/182  Community Emergency Planning\nTo receive a presentation from Emma Wilkinson\, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning. \nFC25/183  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 March 2025 (pages 5 to 8) \nFC25/184  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Wednesday 12 March 2025 Paper B (pages 9 to 11)\nii. Personnel Committee\, Wednesday 12 March 2025 Paper C (pages 12 to 14)\niii. Planning Committee\, Tuesday 18 March 2025 Paper D (pages 15 to 20)\niv. Finance and Strategy Committee\, Tuesday 25 March 2025 Cancelled \n FC25/185  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E TO FOLLOW \nFC25/186  Appointment for Representation on Outside Body\nTo consider making appointment to Gainsborough in Bloom. \nFC25/187  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee\, one vacancy\nii. Property and Services Committee\, one vacancy\niii. Personnel Committee\, two vacancies and one substitute vacancy\niv. Planning Committee\, two vacancies\nv. Neighbourhood Plan Working Group\, one vacancy\nPaper F (pages 23 to 25) \nFC25/188 Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 12 March 2025 (PC25/098 Carers Leave Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Carers Leave Policy.\nPaper G (pages 26 to 29) \nFC25/189  Motion from Councillor Coxon \nI would like to propose a motion for the Town Council to support Laybo Fest by providing a sponsorship/grant of £11\,242. This funding is intended for essential stage lighting and sound equipment\, ensuring that the proceeds raised by the charity directly benefit grieving families who are facing the devastating impact of losing loved ones to suicide. \nI would also bring Mathew Hill to give a presentation regarding the event. His insights into the profound impact of Laybo Fest on grieving families\, particularly through the assistance offered with funeral expenses\, will be invaluable. \nFurthermore\, it is noteworthy that advertising space will be sold on the big screens during the festival to help promote local businesses\, fostering a sense of community support. \nLaybo Fest is not merely an event; it is a significant opportunity to foster community spirit\, promote local talent\, and create cherished memories for both residents and visitors. Operating on a not-for-profit basis\, all proceeds from the festival will benefit Laybo’s Legacy\, a charity dedicated to supporting families affected by suicide. The requested sponsorship will ensure that funding for this vital charity remains secure while simultaneously creating a joyous occasion for our community. \nFor your consideration\, here is a breakdown of the costs for the sound and lighting stage\, including VAT:\n– Stage: £2\,940\n– Lights: £1\,374\n– Two big screens: £2\,832 (to promote positive messages and vital helplines)\n– Sound: £4\,096 \nThe total amount comes to £11\,242. I would like to highlight that these costs are exceptionally competitive\, as evidenced by the quotes provided by T MEC Productions. \nSupporting Laybo Fest offers numerous benefits for our community. It promises an exciting weekend filled with activities for all ages\, encouraging participation from young and old alike. Local groups and performers will have the opportunity to showcase their talents alongside renowned acts\, creating an inclusive atmosphere that uplifts everyone. \nThe festival will feature poignant performances of songs with powerful messages—such as Heather Small’s “Search for the Hero\,” Oasis’s “Don’t Look Back in Anger\,” and Queen’s “Radio Ga Ga.” These performances are designed to provide hope and connection\, particularly for those experiencing difficult times. Laybo Fest is poised to become a beloved annual event\, bringing joy and anticipation to our residents\, especially as our town’s population is projected to grow by 10\,000 by 2040. \nAdditionally\, this festival will serve to highlight our town to visitors and offer local groups a platform to recruit new members and engage with the broader community. We are fortunate to have the support of Gainsborough Trinity Football Club and Cllr Matt Boles in this endeavour. \nIn conclusion\, I urge the Town Council to consider this motion favourably. By supporting Laybo Fest\, we can enhance our local culture\, strengthen community ties\, and provide essential support to those in need. \nFC25/190  Annual Assembly of the Town Meeting\nTo note arrangements to date.\nPaper H (pages 30 to 32) \nFC25/191  English Devolution White Paper\nTo consider the English Devolution White Paper\nhttps://www.gov.uk/government/publications/english-devolution-white-paper-power-and-partnership-foundations-for-growth/english-devolution-white-paper\nPaper I (pages 33 to 134) \nFC25/192  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J TO FOLLOW \nFC25/193  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Standing Orders review – May\nii. Structure and Functions review – May\niii. Finance Regulations review – May\niv. Members Code of Conduct review – May \nFC25/194  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 March 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-27/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250304T183000 DTEND;TZID=Europe/London:20250304T203000 DTSTAMP:20250422T140929Z CREATED:20240508T074323Z LAST-MODIFIED:20250422T140929Z UID:33381-1741113000-1741120200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.96 KB] \nAGENDA - Tuesday 4 March 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 March 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/163  Apologies for Absence\nTo note apologies for absence. \nFC25/164  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/165  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/166  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/167  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 February 2025 (pages 4 to 9) \nFC25/168  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 11 February 2025 Paper B (pages 10 to 13)\nii. Personnel Committee\, Wednesday 19 February 2025 Paper C (pages 14 to 17)\niii. Planning Committee\, Tuesday 18 February 2025 Paper D (pages 18 to 23)\niv. Finance and Strategy Committee\, Tuesday 25 February 2025 Paper E (pages 24 to 27) \nFC25/169  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 28 to 79) \nFC25/170  Appointment for Representation on Outside Body\nTo consider making appointment to Marshalls & Rose Brothers Memorial Charity.                        \nFC25/171  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one vacancy\nii. Finance and Strategy Committee one substitute vacancy\niii. Personnel Committee\, one vacancy and two substitute vacancies\niv. Planning Committee\, one vacancy\nv. Neighbourhood Plan Working Group one vacancy\nvi. Policy Review Working Group one vacancy\nPaper G (pages 80 to 82)  \nFC25/172 Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 19 February 2025 (PC25/084 Sexual Harassment Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Sexual and General Harassment Policy and Procedure.\nPaper H (pages 83 to 88) \nFC25/173 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/125 Environment and Sustainability Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Environment and Sustainability Policy.\nPaper I (pages 89 to 94) \nFC25/174 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/126 Investment Strategy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the reviewed Investment Strategy.\nPaper J (pages 95 to 101) \nFC25/175  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper K (pages 102 to 103)\n \nFC25/176  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Community Emergency Planning – April\nii. Annual Town Meeting update – April\niii. Standing Orders review – May\niv. Structure and Functions review – May\nv. Finance Regulations review – May\nvi. Members Code of Conduct review – May \nFC25/177  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250204T183000 DTEND;TZID=Europe/London:20250204T203000 DTSTAMP:20250327T100029Z CREATED:20240508T074255Z LAST-MODIFIED:20250327T100029Z UID:33380-1738693800-1738701000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [162.76 KB] \nAGENDA - Tuesday 4 February 2025 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/146  Apologies for Absence\nTo note apologies for absence. \nFC25/147  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/148  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/149  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/150  Community Emergency Planning\nTo receive a presentation from Steve Eason-Harris\, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning. \nFC25/151  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 January 2025 (pages 5 to 8) \nFC25/152  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Personnel Committee\, Wednesday 8 January 2025 Paper B (pages 9 to 11)\nii. Property and Services Committee\, Tuesday 14 January 2025 Paper C (pages 12 to 15)\niii. Planning Committee\, Tuesday 21 January 2025 Paper D (pages 16 to 22)\niv. Finance and Strategy Committee\, Tuesday 28 January 2025 Paper E (pages 23 to 28) \nFC25/153  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 65) \nFC25/154  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee one substitute vacancy\nii. Personnel Committee\, one vacancy and two substitute vacancies\niii. Planning Committee\, one vacancy and one substitute vacancy\niv. Neighbourhood Plan Working Group one vacancy\nv. Policy Review Working Group one vacancy\nPaper G (pages 66 to 68)  \nFC25/155 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/123 Grass Verge Cutting):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to appoint Glendale Services as the grass verge contractor for 2025/26.\nPaper H (pages 69 to 74) \nFC25/156 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/125 General Cemetery Tree Works):\nRESOLVED: to RECOMMEND TO FULL COUNCIL:\ni. That the Council appoint Foxstone Forestry Ltd to undertake the tree management works as quoted.\nii. That a 10% discretion be afforded to the Operations Manager to allow for any price fluctuations or unforeseen works.\nPaper I (pages 75 to 78) \nFC25/157  Motion from Councillor Coxon\nI would like to formally propose a motion for colleagues’ support regarding a feasibility study aimed at the establishment of an indoor market. \nI am asking the Council to consider conducting a feasibility study regarding the potential interest in establishing an indoor market within our town. \nTo initiate this process\, I propose that we simply gauge public sentiment by placing a poll on the Council’s website. This poll could provide insights into whether there is sufficient interest to warrant further discussion around the operational aspects\, funding\, and management of such a market. \nIt is important to note that this proposal is intended to be a separate initiative from the existing market and does not involve the West Lindsey District Council in any capacity. \nThe potential benefits to our community from establishing an indoor market are significant: \n\nCommunity Impact: The indoor market would provide opportunities for existing businesses to expand their reach and engage with new audiences.\nSupport for Entrepreneurs: It would encourage new entrepreneurs to start their ventures with minimal risk\, fostering a culture of innovation and growth.\nEconomic Regeneration: The knock-on effects of this initiative could include filling empty retail spaces in the town centre\, stimulating further regeneration\, and opening doors for new opportunities and investments.\n\nI believe that conducting a feasibility study will allow us to explore this opportunity in depth and assess how we can best serve our community’s needs. \nFC25/158  Annual Town Meeting\nTo agree a date and format for the Annual Town Meeting.\nPaper J (pages 79 to 81) \nFC25/159  Election Complaint\nTo consider result of the review carried out regarding complaint discussed in November FC25/115.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper K (pages 82 to 84) \nFC25/160  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper L (pages 85 to 86)\n \nFC25/161  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/162  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough\nThursday\, 30 January 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-25/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250107T183000 DTEND;TZID=Europe/London:20250107T203000 DTSTAMP:20250206T104124Z CREATED:20240508T074231Z LAST-MODIFIED:20250206T104124Z UID:33379-1736274600-1736281800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [138.07 KB] \nAGENDA - Tuesday 7 January 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 7 January 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/131  Apologies for Absence\nTo note apologies for absence. \nFC25/132  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/133  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/134  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/135  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 December 2024 (pages 4 to 7) \nFC25/136  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 10 December 2024 Paper B (pages 8 to 11)\nii. Planning Committee\, Tuesday 17 December 2024 Paper C (pages 12 to 17)\niii. Finance and Strategy Committee\, Wednesday 18 December 2024 Paper D (pages 18 to 21) \nFC25/137  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 22 to 24) \nFC25/138  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee two substitute vacancies\nii. Personnel Committee two substitute vacancies\niii. Property and Services Committee one substitute vacancy\nPaper F (pages 25 to 27) \nFC25/139 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 10 December 2024 (PS25/108 Allotment Site Secretary):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to amend Structure and Functions 11.5 – 11.26 accordingly.\nPaper G (pages 28 to 31) \nFC25/140  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 18 December 2024 (FS25/100 Rolling Project Plan):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Rolling Project Plan.\nPaper H (pages 32 to 73) \nFC25/141  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 18 December 2024 (FS25/101 Draft 2025/26 Budget):\nRESOLVED: to RECOMMEND TO FULL COUNCIL the draft proposed budget for 2025/26 with a precept of £691\,000 which equates to a 3% rise.\nPaper I (pages 74 to 93) \nFC25/142  LWL Parish Council Engagement Session – 14th January 2024\nThe Council have again been invited for one representative to attend the Parish Community Engagement Session\, held on Teams.\nThe meeting will have the Police and Crime Commissioner in attendance\, the area Local Policing Supt\, District Chief Inspector and Neighbourhood Policing Inspector. \nFC25/143  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 94 to 95)\n \nFC25/144  Items for Notification\ni.       Lincolnshire County Council Community Emergency Planning Presentation \nFC25/145  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 February 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 02 January 2025 URL:https://gainsborough-tc.gov.uk/meeting/full-council-24/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241203T183000 DTEND;TZID=Europe/London:20241203T203000 DTSTAMP:20250110T113624Z CREATED:20240508T074052Z LAST-MODIFIED:20250110T113624Z UID:33378-1733250600-1733257800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [136.19 KB] \nAGENDA - Tuesday 3 December 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 3 December 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/117  Apologies for Absence\nTo note apologies for absence. \nFC25/118  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/119  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/120  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/121  Community Emergency Planning\nTo receive a presentation from Lincolnshire Fire and Rescue regarding Community Emergency Planning. \nFC25/122  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 20 November 2024 (pages 4 to 6) \nFC25/123  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 12 November 2024 Paper B (pages 7 to 10)\nii. Personnel Committee\, Wednesday 13 November 2024 Paper C (pages 11 to 13)\niii. Planning Committee\, Tuesday 19 November 2024 Paper D (pages 14 to 19)\niv. Finance and Strategy Committee\, Tuesday 26 November 2024 Paper E (pages 20 to 23) \nFC25/124  Announcements\nTo receive and note updates from:\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 24 to 26) \nFC25/125  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee two substitute vacancies\nii. Personnel Committee two substitute vacancies\niii. Planning Committee one substitute vacancy\niv. Property and Services Committee one substitute vacancy\nPaper G (pages 27 to 29) \nFC25/126 Civility and Respect Pledge\nTo consider passing a resolution to sign up to the civility and respect pledge.\nPaper H (pages 30 to 33) \nFC25/127  Enabling remote attendance and proxy voting at local authority meetings consultation\nTo complete\, or otherwise\, consultation document.\nPaper I (pages 34 to 39) \nFC25/128  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 40 to 41)\n \nFC25/129  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/130  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 January 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 28 November 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-23/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241120T183000 DTEND;TZID=Europe/London:20241120T203000 DTSTAMP:20241223T100457Z CREATED:20241114T094333Z LAST-MODIFIED:20241223T100457Z UID:43367-1732127400-1732134600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [158.10 KB] \nAGENDA - Wednesday 20 November 2024 - Extraordinary Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that an Extrairdinary meeting of the Council which will be held on Wednesday 20 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFC25/108  Apologies for Absence\nTo note apologies for absence. \nFC25/109  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/110  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/111  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/112  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 5 November 2024 (pages 3 to 7) \nFC25/113 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 12 November 2024 (PS25/095 Richmond House Survey):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to:\ni. Subject to the following\, that the specialist contractor\, Timberwise\, be appointed as soon as possible to undertake the works to repair and undertake reinstatement to the dry rot affected areas (£16\,290.51 plus VAT) as soon as their work schedule permits.\nii. That as soon as a response is received from the Building Conservation Officer stating the specification of works is acceptable the specialist contractor\, Timberwise\, is instructed to undertake the necessary works.\niii. That should a response be received from the Building Conservation Officer requiring additional matters to be included in the specification of works the specialist contractor\, Timberwise\, is requested to quote for the additional works and to undertake the necessary works.\niv. That a 20% discretion (£3\,258 ex VAT) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.\nv. That the necessary funds come from the General Reserve.\nvi. The budget be adjusted accordingly. \nFC25/114  Levellings Dog Walk Footpath\nTo consider the following recommendation from Tender Panel held 12 November 2024.\nRECOMMEND to FULL COUNCIL to accept the tender from Hemswell Surfacing.\nPaper B (pages 8 to 13) \nFC25/115  Complaint\nTo received complaint received by the Chair under 4.3 of the Complaints Policy and decide next steps.\nExclusion of public and press recommended due to confidential nature. \nFC25/116  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 December 2024 at 6:30pm. \n  \nCouncillor Kenneth Woolley\nChair\nRichmond House\nGainsborough \nFriday\, 15 November 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-29/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241105T183000 DTEND;TZID=Europe/London:20241105T203000 DTSTAMP:20241122T091404Z CREATED:20240508T074027Z LAST-MODIFIED:20241122T091404Z UID:33377-1730831400-1730838600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [171.10 KB] \nAGENDA Tuesday 5 November 2024 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 5 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/091  Apologies for Absence\nTo note apologies for absence. \nFC25/092  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/093  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/094  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/095  Presentation from Gainsborough Community Links\nTo receive a presentation from Jennifer Blair\, Project Lead\, regarding a new initiative funded by PCC of Lincolnshire Police and based at Gainsborough Police Station. The project looks to support the young people of Gainsborough in diverting them away from criminality. \nFC25/096  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 1 October 2024 (pages 5 to 8) \nFC25/097  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 8 October 2024 Paper B (pages 9 to 14)\nii. Personnel Committee\, Wednesday 9 October 2024 Paper C (pages 15 to 18)\niii. Planning Committee\, Wednesday 15 October 2024 Paper D (pages 19 to 23)\niv. Finance and Strategy Committee\, Tuesday 22 October 2024 Paper E (pages 24 to 28) \nFC25/098  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 63) \nFC25/099  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. X1 Finance and Strategy Committee\, plus two substitute vacancies\nii. X1 Personnel Committee\, plus one substitute vacancy\niii. Planning Committee one substitute vacancy\niv. Property and Services Committee one substitute vacancy\nv. X1 Policy Review Working Group\nPaper G (pages 64 to 66) \nFC25/100  Outside Body Vacancy\nTo consider making appointment to vacancy on outside body.\ni. Gainsborough Transport Strategy \nFC25/101 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 8 October 2024 (PS25/082 General Cemetery Extension – Old Nursery Site):\nRESOLVED: to RECOMMEND to FULL COUNCIL for the Town Clerk to draft a letter to West Lindsey District Council for approval at Full Council stating the Councils stance on the General Cemetery potential extension.\nPaper H (pages 67 to 69)\nExclusion of Public and Press recommended due to the confidential nature of discussion. \nFC25/102 Recommendation made by Committee\nTo consider the following recommendation from Planning Committee held 15 October 2024 (PL25/118 20’s Plenty):\nRESOLVED: to RECOMMEND to FULL COUNCIL that the Town Council sign up to the 20s Plenty Campaign and elect a spokesperson/lead contact.\nPaper I (pages 70 to 71) \nFC25/103 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 22 October 2024 (FS25/073 Investments):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to: –\ni. To invest in an instant access account.\nii. To invest with CCLA Public Sector Deposit Fund (PSDF).\niii. To initially invest £200\,000 (made up of Roses Sinking Fund\, Cemetery Extension sinking fund\, CIL + £50\,000).\niv. That the Town Clerk / RFO in consultation with the Finance and Strategy Chair manages the flow of the fund and report the Finance and Strategy Committee initially on a monthly basis.\nPaper J (pages 72 to 74) \nFC25/104 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 22 October 2024 (FS25/077 Budget 2025/26):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to: –\ni. amend Structure and Functions document in order for Finance and Strategy Committee to allocate Community Grants as follows: –\na) 3.15 Community Grants Policy to Finance and Strategy Committee\nb) Removal of 9.23 Consider and determine applications for grant aid in accordance with Community Grants Policy and reallocate to a new 6.26.\nc) 10.1 Community Grants to Finance and Strategy Committee\nii. Amend Community Grants Policy as follows: –\na) 1.3\, 4.6 & Part B replace Property and Services Committee with Finance and Strategy Committee. \nFC25/105  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper K (pages 75 to 77)\n \nFC25/106  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/107  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 December 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 31 October 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-22/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241001T183000 DTEND;TZID=Europe/London:20241001T203000 DTSTAMP:20241111T105841Z CREATED:20240508T074000Z LAST-MODIFIED:20241111T105841Z UID:33376-1727807400-1727814600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.72 KB] \nAGENDA - Tuesday 1 October 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 1 October 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/079  Apologies for Absence\nTo note apologies for absence. \nFC25/080  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/081  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/082  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/083  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 September 2024 (pages 4 to 7) \nFC25/084  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 10 September 2024 Paper B (pages 8 to 12)\nii. Personnel Committee\, Wednesday 11 September 2024 Paper C (pages 13 to 16)\niii. Planning Committee\, Wednesday 18 September 2024 Paper D (pages 17 to 21)\niv. Finance and Strategy Committee\, Tuesday 24 September 2024 Paper E (pages 22 to 24) \nFC25/085  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 25 to 54) \nFC25/086  Motion from Councillor Coxon\nFollowing the recent walkabout with the police commissioner\, leader and representatives from various organisations\, I wanted to share an exciting opportunity that came up during discussions myself and the leader had with Marc. \nWe talked about collaborating with the probation service to engage in community payback initiatives. Specifically\, we’re looking into organising a litter pick as part of the community service programme. I was included in an email with Marc’s assistant and the probation service\, which provided guidance on how to apply for this programme. \nGiven the positive impact this could have on our town\, I would like to propose that our Council applies to join the probation service’s community payback scheme. It’s a fantastic way to not only improve our local environment but also to support the rehabilitation process for those involved. \nI’m asking colleagues to support this initiative and back the Town Council making an application? Your support would be invaluable in moving this forward. \nFC25/087  Motion from Councillor Coxon\nI am seeking colleague support for a proposal I believe will greatly benefit our community. It has been brought to my attention by several visitors to the park that the current parking situation is less than ideal\, particularly for those who require wheelchair access. At present\, visitors have to unload their wheelchairs and then find parking on the road\, which poses significant inconvenience and potential safety concerns. \nIn light of this\, I am proposing the establishment of a public car park where the Avery was located at the front of Richmond House. This new facility would vastly improve accessibility for all visitors. \nAdditionally\, I would like to address the current state of our toilet facilities. I believe there is a strong case for not only upgrading these facilities but also introducing a dedicated changing place. This would involve seeking financial support from the West Lindsey District Council to ensure that we can provide a fully accessible and accommodating environment for all park visitors. \nColleague support and input would be invaluable in moving this proposal forward. I am confident that\, with their support\, we can make these necessary improvements a realit \nFC25/088  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper G (pages 55 to 56)\n \nFC25/089  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/090  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 November 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 26 September 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240903T183000 DTEND;TZID=Europe/London:20240903T203000 DTSTAMP:20241024T090854Z CREATED:20240508T073924Z LAST-MODIFIED:20241024T090854Z UID:33375-1725388200-1725395400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [176.88 KB] \nAGENDA - Tuesday 3 September 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 3 September 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/048  Apologies for Absence\nTo note apologies for absence. \nFC25/049  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/050  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/051  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/052  Presentation from Jacqui Bunce\, Programme Director – Strategic Partnerships\, Planning & Estate at the NHS Lincolnshire Integrated Care Board \nFC25/053  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 August 2024 (pages 4 to 8) \nFC25/054  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Personnel Committee\, Friday 9 August 2024 Paper B (pages 9 to 11)\nii. Planning Committee\, Tuesday 20 August 2024 Paper C (pages 12 to 17)\niii. Finance and Strategy Committee\, Tuesday 27 August 2024 Paper D (pages 18 to 21) \nFC25/055  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 22 to 48) \nFC25/056  Motion from Councillor Coxon\nGainsborough Big Clean Up\nLincolnshire Independent Gainsborough Town Councillors Coxon and Key had a walkaround on Friday 16/08/24 in the uphill area of Gainsborough.   Attendees included the Police and Crime Commissioner   Marc Jones\, a representative of Acis\, a PCSO Glen Pachett and WLDC Councillors Young and Rollings.    This walkaround was organised by Cllr Nick Coxon.\nAfter a measured walkaround\, and discussion around who had responsibility for what areas and how to tackle them\, some being really badly littered and fly-tipping on others.\nWe then discussed if there was a possibility of working together to tackle some of these issues\, hence the Gainsborough Big Clean up tag.\nWe would ask this Council to support the GTC – WLDC – ACIS – PCC and the Police look into a Joint agreement to see if it can be achieved and what form it could take.\nAlso whilst we were talking to the PCC Marc Jones said he could inquire about getting some help from what used to be known as Community Payback Team\, and we would seek to get the Public involved with volunteer Litter-picking.\nWithout Interest from GTC\, we think that other entities will probably not support this proposal\, we would hope to do most areas of Gainsborough.  Timewise will depend on what the other entities can provide if they agree to participate.\nSeconded Councillor Paul Key \nFC25/057  AGAR 2023/24\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2024.\nPaper F (pages 49 to 55) \nFC25/058  Central Lincolnshire Design Code Parish/Town Council Event\nTo appoint a representative to attend the Central Lincolnshire Design Code event on Thursday 19th September 9:45am-12:00pm at West Lindsey District Council\, Guildhall.\nPaper G (pages 56 to 57) \nFC25/059  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 58 to 59) \nFC25/060  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/061  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 October 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 29 August 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240806T183000 DTEND;TZID=Europe/London:20240806T203000 DTSTAMP:20240923T115444Z CREATED:20240508T073855Z LAST-MODIFIED:20240923T115444Z UID:33374-1722969000-1722976200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [174.35 KB] \nAGENDA - Tuesday 6 August 2024 - Full Council - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 6 August 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/048  Apologies for Absence\nTo note apologies for absence. \nFC25/049  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/050  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/051  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/052  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 June 2024 (pages 5 to 8) \nFC25/053  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 11 June 2024 Paper B (pages 9 to 12)\nii. Planning Committee\, Tuesday 18 June 2024 Paper C (pages 13 to 17)\niii. Finance and Strategy Committee\, Tuesday 25 June 2024 Paper D (pages 18 to 21)\niv. Property and Services Committee\, Tuesday 9 July 2024 Paper E (pages 22 to 25)\nv. Planning Committee\, Tuesday 16 July 2024 Paper F (pages 26 to 30)\nvi. Personnel Committee\, Wednesday 17 July 2024 Paper G (pages 31 to 33)\nvii. Finance and Strategy Committee\, Tuesday 23 July 2024 Paper H (pages 34 to 37) \nFC25/054  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper I (pages 38 to 75) \nFC25/055  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Planning Committee\nii. Finance and Strategy Committee\niii. Personnel Committee\nPaper J (pages 76 to 78) \nFC25/056  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 July 2024 (PS25/043 Love Lane Allotment Pond):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to instruct Contractor C to construct a 1.8m fence around the boundary of the pond area on Love Lane allotments as a condition of the planning permission\, please note this does not include the fencing along the boundary wall adjacent to Henley Court as the fence currently in situ is of satisfactory condition and does not require replacing.\nPaper K (pages 79 to 80) \nFC25/057  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 July 2024 (PS25/044 North Warren Allotment Fence):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to instruct Contractor F to erect a 1.8m palisade fence on the inside of the site\, 1m away from the North Warren Road boundary\, 140m length of the site.\nPaper K (pages 79 to 80) \nFC25/058  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 16 July 2024 (PL25/055 Foxby Hill Allotment Regeneration):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to agree to allocate £18\,122.42 of CIL funds for the regeneration (demolition of the unsafe structures and removal of asbestos) of Foxby Hill Allotments. Instruct Contractor A to carry out the works.\nPaper K (pages 79 to 80) \nFC25/059  Motion from Councillor Woolley\nDue to the importance of the potential new development / extension of the General Cemetery and reviewing / updating of policies I would like to form a Cemetery Working Group and adopt the Terms of Reference.\nPaper L (pages 81 to 82) \nFC25/060  Motion from Councillor Coxon\nWe look at replacing the 20 bus shelters that are our assets and our responsibility to the community and the 1000+ people that use the bus every week. To support this we could ask officers to talk to LCC and ask them for support with finance. \nFC25/061  Tractor \nTo consider the following recommendation from Tender Panel held 8 July 2024\nRECOMMEND to FULL COUNCIL to accept the tender from Peacock and Binnington to purchase a 40hp tractor and ancillary equipment as detailed in the report\, funds to come from General Reserves (currently £214\,693.49).\nPaper M (pages 83 to 89) \nFC25/062  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper N (pages 90 to 92)\n \nFC25/063  Items for Notification\ni.       Presentation from NHS Lincolnshire Integrated Care Board – September \nFC25/064  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 September 2024 at 6:30pm. \n  \nCouncillor Kenneth Woolley\nChair\nRichmond House\nGainsborough \nThursday\, 01 August 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240604T183000 DTEND;TZID=Europe/London:20240604T203000 DTSTAMP:20240820T103254Z CREATED:20240508T073830Z LAST-MODIFIED:20240820T103254Z UID:33292-1717525800-1717533000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [173.64 KB] \n2024-06-04 Full Council Minutes\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 June 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/032  Apologies for Absence\nTo note apologies for absence. \nFC25/033  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/034  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/035  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/036  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 May 2024 (pages 4 to 11) \nFC25/037  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 14 May 2024 Paper B (pages 12 to 16)\nii. Personnel Committee\, Wednesday 15 May 2024 Paper C (pages 17 to 20)\niii. Planning Committee\, Tuesday 21 May 2024 Paper D (pages 21 to 24)\niv. Finance and Strategy Committee\, Tuesday 28 May 2024 Paper E (pages 25 to 28) \nFC25/038  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 32) \nFC25/039  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 26 March 2024 (PL24/238 20’s Plenty for Us):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to support the 20’s Plenty Campaign\, for more school safety zones and encourage people to drive slower in residential streets.\nhttps://www.20splenty.org/\nPaper G (pages 33 to 37) \nFC25/040  Council Deputy Leader\nTo appoint a Deputy Leader of the Council. \nFC25/041  Motion\nTo receive motion from Councillor Coxon.\nI have spoken with Cllr Trevor Yong at WLDC about community skips. He said the idea works but across the county it has been led by parish Council and I would like talk about bringing community skips to Gainsborough.\nDid you know it cost Lincolnshire fire and rescue £67\,000 last year to put out fly tipped rubbish in Gainsborough.\nI’m thinking if we use the dual carriage way to spit the town in half\, then Middlefield Lane and The Avenue to spit again\, you then have 4 areas\, and we could put 15 skips in each area at £280 each but do it over the year and 15 skips each quarter. \nFC25/042  Cemetery Water Leak\nTo consider quotations received to investigate and repair water leak/s in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 38 to 42) \nFC25/043  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper I (pages 43 to 44)\n \nFC25/044  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/045  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 July 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 30 May 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240507T190000 DTEND;TZID=Europe/London:20240507T210000 DTSTAMP:20240613T085256Z CREATED:20230706T074735Z LAST-MODIFIED:20240613T085256Z UID:29895-1715108400-1715115600@gainsborough-tc.gov.uk SUMMARY:Annual Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [150.33 KB] \nAGENDA - Tuesday 7 May 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 7 May 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFC25/001  Election of the Chair of the Town Council for the 2024/25 Civic year\nTo elect a Chair and Town Mayor for the 2024-25 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office.\nPaper A (pages 6 to 7) \nFC25/002  Election of the Vice Chair of the Town Council for the 2024/25 Civic year\nTo elect a Vice Chair and Deputy Town Mayor for the 2024-25 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\nPaper B (pages 8 to 9) \nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/003  Apologies for Absence\nTo note apologies for absence. \nFC25/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/007  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper C Tuesday 2 April 2024 (pages 10 to 13) \nFC25/008  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 April 2024 Paper D (pages 14 to 17)\nii. Personnel Committee\, Wednesday 17 April 2024 Paper E (pages 18 to 22)\niii. Policy Review Working Group\, Thursday 18 April 2024 Paper F (pages 23 to 24)\niv. Planning Committee\, Tuesday 23 April 2024 Paper G (pages 25 to 29)\nv. Finance and Strategy Committee\, Tuesday 30 April 2024 Paper H (pages 30 to 33) \nFC25/009  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk Paper I (pages 34 to 68) \nFC25/010  Recommendation made by Committee\nTo consider the following recommendation from Planning Committee held 26 March 2024 (PL24/238 20’s Plenty for Us):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to support the 20’s Plenty Campaign\, more school zones and encourage people to drive slower.\nhttps://www.20splenty.org/ \nFC25/011  Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 14 March 2024 (PC24/108 Interim Town Clerk Trial Review):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to offer theInterim Town Clerk (formerly Deputy Clerk/RFO) the permanent position of Town Clerk & Responsible Finance Officer as per Contract of Employment PC24/121. \nFC25/012  Recommendation made by Committee\nTo consider the following recommendation from Policy Review Working Group held 18 April 2024 (PO24/005 Standing Order Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\nPaper J (pages 69 to 88) \nFC25/013  Recommendation made by Committee\nTo consider the following recommendation from Policy Review Working Group held 18 April 2024 (PO24/006 Structure and Functions Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions.\nPaper K (pages 89 to 121) \nFC25/014  AGAR: Section 1 – Annual Governance Statement\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2023/24 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2024.”\nPaper L (pages 122 to 123) \nFC25/015  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/127 Year End Accounts 2023/24)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2023/24 financial year: –\ni. Consolidated Balance Sheet Paper M (pages 124 to 127)\nii. Income and Expenditure Account Report Paper N (pages 128 to 130)\niii. Income and Expenditure Account Analysis Report Paper O (pages 131 to 133)\niv. Income and Expenditure by Budget Headings Report Paper P (pages 134 to 141)\nv. Trial Balance Paper Q (pages 142 to 144) \nFC25/016  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/128 AGAR – Section 2 Accounting Statements)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.\nPaper R (pages 145 to 146) \nFC25/017  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/129 Insurance)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to and approve a 2-year extension of the Town Council’s insurance under a 3-year scheme.\nPaper S (pages 147 to 179) \nFC25/018  Council Leader\nTo appoint a Leader of the Council \nFC25/019  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nFC25/020  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair. \nFC25/021  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair. \nFC25/022  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nFC25/023  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nFC25/024  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group. \nFC25/025  Review / appointment of representation on or work with external bodies and arrangements for reporting back\nTo appoint representatives to outside bodies and consider and arrangements for reporting back;\ni. Gainsborough Adventure Playground Association\nii. Friends of Richmond Park\niii. North Notts and Lincs Community Rail Partnership CIC\niv. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nv. Gainsborough Transport Strategy Board (LCC)\nvi. Safeguarding Champion\nvii. First Aid Champion \nFC25/026  Authorised signatories – Payments\nTo approve authorised payment signatories for 2024/25 (5 authorised of which 2 sign). Current signatories are Cllrs Craig\, Key\, Panter & Plastow. \nFC25/027  Authorised signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2024/25. Current authorised persons are Town Clerk\, the Deputy Clerk and RFO and those members on the Town Council’s bank mandate\, which currently are Cllrs Craig\, Key\, Panter & Plastow.\nNote: Council now have a seal. \nFC25/028  Meeting calendar for 2024 / 2025\nTo consider and approve a meeting schedule for 2024/25.\nPaper T (pages 180 to 181) \nFC25/029  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies;\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office\nv. The Rural Town Group – Cancel subscription. \nFC25/030  Allotment Secretaries\nTo approve the appointment of the Site Secretaries for Foxby Hill\, Love Lane\, North Warren and Showfield Allotments.\nPaper U (pages 182 to 183)  \nFC25/031  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper V (pages 184 to 185) \nFC25/032  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Road Safety Partnership – 20’s Plenty Campaign \nFC25/033  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 June 2024 at 6:30pm/7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nWednesday\, 01 May 2024 URL:https://gainsborough-tc.gov.uk/meeting/annual-full-council/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240402T190000 DTEND;TZID=Europe/London:20240402T210000 DTSTAMP:20240510T113844Z CREATED:20230706T074635Z LAST-MODIFIED:20240510T113844Z UID:29894-1712084400-1712091600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [125.09 KB] \n2024-04-02 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday Tuesday 2 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/172  Apologies for Absence\nTo note apologies for absence. \nFC24/173  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/174  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/175  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/176  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 5 March 2024 (pages 4 to 7) \nFC24/177  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 12 March 2024 (pages 8 to 12)\nPaper C – Personnel Committee\, Tuesday 13 March 2024 (pages 13 to 16)\nPaper D – Finance and Strategy Committee\, Tuesday 19 March 2024 (pages 17 to 20)\nPaper E – Planning Committee\, Tuesday 26 March 2024 (21 to 26) \n FC24/178  Vacancies on Committees / Working Group\nTo appoint a members to the following: – \n\nPolicy Review Working Group\nProperty and Services Committee\nPlanning Committee\n\nPaper F (pages 27 to 33) \nFC24/179  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper G (pages 34 to 66) \nFC24/180  Recommendations made by Committees\nTo consider the following recommendation from Property and Services Committee held 13 February 2024 (PS24/190 Tim Davies Commemoration):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to consider for approval: –\n1. A street name\n2. Bench on Ashcroft Road pocket park\n3. Tree planted at Richmond Park \nFC24/181  Recommendations made by Committees\nTo consider the following recommendation from Personnel Committee held 14 March 2024 (PC24/108 Interim Town Clerk Trial Review):\nPaper C (pages 13 to 16) \nFC24/182  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 67 to 68) \nFC24/183  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC24/184  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 May 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nTuesday\, 26 March 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240305T190000 DTEND;TZID=Europe/London:20240305T210000 DTSTAMP:20240410T085337Z CREATED:20230706T074530Z LAST-MODIFIED:20240410T085337Z UID:29893-1709665200-1709672400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [123.11 KB] \n2024-03-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 5 March 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/159  Apologies for Absence\nTo note apologies for absence. \nFC24/160  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/161  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/162  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/163  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 February 2024 (pages 4 to 7) \nFC24/164  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 13 February 2024 (pages 8 to 13)\nPaper C – Personnel Committee\, Tuesday 14 February 2024 (pages 14 to 17)\nPaper D – Finance and Strategy Committee\, Tuesday 20 February 2024 (pages 18 to 23)\nPaper E – Planning Committee\, Tuesday 27 February 2024 (pages 24 to 29) \nFC24/165  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper F (pages 30 to 33) \nFC24/166  Recommendations made by Committees\nTo consider the following recommendation from Property and Services Committee held 13 February 2024 (PS24/162 Memorial Testing):\nRESOLVED:  to RECOMMEND to FULL COUNCIL: \n\nThat the Operations Manager\, in consultation with the Interim Town Clerk\, monitor the progress of inspections and expenditure on a weekly basis with a firm ceiling spend capped at £15\,100.\nThat the quotation £2.45 + VAT per inspection and £25 + VAT to make safe from contractor B be accepted.\nThat the contractor be appointed as soon as possible to undertake the works starting in April 2024 and finishing in June 2024\nThat the budget be adjusted accordingly.\n\nFC24/167  Marshalls Sports Ground Lamppost Removal\nTo consider and approve quote to remove the redundant lamppost at Marshalls Sports Ground.\nPaper G (pages 34 to 35) \nFC24/168  Mobile Phones\nTo consider and approve costs of providing x4 PAYG mobile phones for Grounds Maintenance Operatives.\nPaper H (pages 36 to 38) \nFC24/169  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper G (pages 39 to 40)\n \nFC24/170  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC24/171  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 April 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nWednesday\, 28 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240206T190000 DTEND;TZID=Europe/London:20240206T210000 DTSTAMP:20240314T131542Z CREATED:20230706T074428Z LAST-MODIFIED:20240314T131542Z UID:29892-1707246000-1707253200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [132.18 KB] \n2024-02-06 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 6 February 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/145  Apologies for Absence \n\nTo note apologies for absence.\nTo consider request to waiver 6-month Councillor attendance rule (Section 85 Local Government Act 1972)\n\nPaper A (pages 4 to 6) \nFC24/146  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/147  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/148  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/149  Presentation from Changing Places \nFC24/150  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper B Tuesday 9 January 2024 (pages 7 to 11) \nFC24/151  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper C – Property and Services Committee\, Tuesday 16 January 2024 (pages 12 to 15)\nPaper D – Personnel Committee\, Tuesday 17 January 2024 (pages 16 to 18)\nPaper E – Finance and Strategy Committee\, Tuesday 23 January 2024 (pages 19 to 21)\nPaper F – Planning Committee\, Tuesday 30 January 2024 (pages 22 to 27) \nFC24/152  Vacancy on Working Group\nTo appoint a member to the Policy Review Working Group\nPaper G (pages 28 to 30) \nFC24/153  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper H (pages 31 to 34) \nFC24/154  Recommendations made by Committees\nTo consider the following recommendation from Finance & Strategy Committee held 23 January 2024 (FS24/089 Investment Strategy Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Investment Strategy.\nPaper I (pages 35 to 40) \nFC24/155  Marshalls Sports Ground Function Room\nTo consider changing the name of Marshalls function room to the ‘Tim Davies Community Hall’. \nFC24/156  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 41 to 42)\n \nFC24/157  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC24/158  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 March 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 01 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/full-council-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240109T190000 DTEND;TZID=Europe/London:20240109T210000 DTSTAMP:20240207T115616Z CREATED:20230706T074236Z LAST-MODIFIED:20240207T115616Z UID:29891-1704826800-1704834000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [129.62 KB] \n2024-01-09 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 9 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/130  Apologies for Absence\nTo note apologies for absence. \nFC24/131  Tributes to Councillor Tim Davies \nFC24/132  Chairman of the Council\nTo appoint a new Chairman of the Council for the remainder of 2023/24 municipal year.\nTo appoint roles should any become vacant. \nFC24/133  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/134  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/135  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/136  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 5 December 2023 (pages 5 to 8) \nFC24/137  Committee Chairman appointments\nTo appoint a Chairman of the Property and Services Committee. \nFC24/138  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 12 December 2023 (pages 9 to 14)\nPaper C – Finance and Strategy Committee\, Tuesday 19 December 2023 (pages 15 to 17) \nFC24/139  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper D (pages 18 to 20) \nFC24/140  Annual Assembly of the Town Meeting\nTo approve date and location for the Annual Town Meeting and note arrangements to date.\nPaper E (pages 21 to 22) \nFC24/141  Recommendations made by Committees \ni. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/121 Allotment Policy and Tenancy Agreement Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the below policies:- \n\nAllotment Tenancy Agreement Breach\, Re-entry and Notice to Quit Policy\nWaste Management on Allotments Policy\nPaper F (pages 23 to 29)\n\nii. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/123 Marshalls Sports Ground Bowls Sheds):\nRESOLVED:  to RECOMMEND to FULL COUNCIL \n\nThat contractor A be awarded the works – £3\,950 + VAT.\nThat a 10% discretion (£395) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.\nTo adjust the budget accordingly.\n\niii. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/125 Richmond House Rear Entrance and Toilets):\nRESOLVED: to RECOMMEND TO FULL COUNCIL \n\nThat the single quotation made up from three local contractors acting as one be accepted – £6\,510 plus VAT\nThat the contractor be engaged to undertake the works as soon as their work schedule permits.\nThat a further 10% discretion (£650) be given to the Operations Manager to allow for any unforeseen works. Richmond House being old and remodelled has numerous unknowns behind the facade.\nThat the Operations Manager ask LCCR for a contribution to the works as the ladies and gents WCs are part of the expired and future leases.\nTo adjust the budget accordingly.\n\niv. To consider the following recommendation from Finance & Strategy Committee held 19 December 2023 (FS24/077 Ear Marked Reserves):\nRESOLVED: to RECOMMEND TO FULL COUNCIL\nTo NOTE current status of the ear marked reserves and approve amendments.\nPaper G (pages 30 to 32) \nv. To consider the following recommendation from Finance & Strategy Committee held 19 December 2023 (FS24/078 Draft 2024 / 2025 Budget):\nRESOLVED: to RECOMMEND TO FULL COUNCIL\nTo approve the budget as presented\, representing a total budget requirement and precept demand of £645\,316.\nPaper H (pages 33 to 52) \nFC24/142  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper I (pages 53 to 54)\n \nFC24/143  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nChanging Places Presentation – February\n\n\nFC24/144  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 February 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 04 January 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/full-council-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231205T190000 DTEND;TZID=Europe/London:20231205T210000 DTSTAMP:20240112T110806Z CREATED:20230706T073912Z LAST-MODIFIED:20240112T110806Z UID:29890-1701802800-1701810000@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [124.35 KB] \n2023-12-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 5 December 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nA Minutes Silence will be observed in memory of Councillor Tim Davies \nPresentation of Citizen of the year \nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/119  Apologies for Absence\nTo note apologies for absence. \nFC24/120  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/121  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/122  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/123  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 November 2023 (pages 4 to 8) \nFC24/124  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 14 November 2023 (pages 9 to 14)\nPaper C – Personnel Committee\, Wednesday 8 November 2023 (pages 15 to 18)\nPaper D – Finance and Strategy Committee\, Tuesday 21 November 2023 (pages 19 to 21)\nPaper E – Planning Committee\, Tuesday 28 November 2023 (pages 22 to 26) \nFC24/125  Announcements\nTo receive and note update Council on key Town Council work and work priorities.\n1. Chairman of Council \n\nLeader of Council\nInterim Town Clerk\nPaper F (pages 27 to 50)\n\n\nFC24/126  Annual assembly of the Town Meeting\nTo agree a date and format for the Annual Town Meeting.\nPaper G (pages 51 to 52) \nFC24/127  Recommendations made by Committees\nTo consider the following recommendation from Property & Services Committee held 14 November 2023 (PS24/109):\nRESOLVED to RECOMMEND to FULL COUNCIL: to appoint Contractor B to supply and install 1 x new EPDM Rubberbond flat roof to the brown bowls shed at Marshalls Sports Ground\, at a cost of £3\,860.00 +VAT funds to come from General Reserves. \nFC24/128  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 53 to 54)\n \nFC24/129  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 9 January 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 30 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/full-council-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231107T190000 DTEND;TZID=Europe/London:20231107T210000 DTSTAMP:20231206T152342Z CREATED:20230706T073715Z LAST-MODIFIED:20231206T152342Z UID:29889-1699383600-1699390800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [184.54 KB] \n2023-11-07 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 7 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/102  Groundwork presentation\nTo receive a presentation from Groundwork regarding Tesco Stronger Starts Grants https://tescostrongerstarts.org.uk/ \nFC24/103  Apologies for Absence\nTo note apologies for absence. \nFC24/104  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/105  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/106  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/107  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 October 2023 (pages 4 to 6) \nFC24/108  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 10 October 2023 (pages 7 to 10)\nPaper C – Personnel Committee\, Wednesday 11 October 2023 (pages 11 to 13)\nPaper D – Finance and Strategy Committee\, Tuesday 17 October 2023 (pages 14 to 16)\nPaper E – Planning Committee\, Tuesday 24 October 2023 (pages 17 to 23) \nFC24/109  Committee / Working Group Vacancies\n To consider making appointments to vacancies on committee / working groups\nX2 Neighbourhood Plan Working Group \nFC24/110  Recommendations made by Committees\nTo consider the following recommendation from Property & Services Committee held 10 October 2023 (PS24/085):\nRESOLVED to RECOMMEND to FULL COUNCIL: \n\nThat contractor A be appointed as soon as possible to undertake the works to repair the windows to the first floor (£13\,920 plus VAT) as soon as the weather and their work schedule permits.\nThat contractor A be appointed as soon as possible to undertake the works to paint the first floor and ground floor windows and doors (i.e.\, the entire house)\, (£10\,060 plus VAT) as soon as the weather and their work schedule permits.\nThat a 10% discretion (£2\,398) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.\nThat the necessary funds come from the Richmond House Reserve.\nThe budget be adjusted accordingly.\n\nFC24/111  AGAR 2022/23\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2023.\nPaper F (pages 24 to 30) \nFC24/112  Parish Council Engagement Session – Lincoln and West Lindsey – 14th December 2023\nTo appoint Member to attend the Parish Council Engagement Session with Lincolnshire Police.\nPaper G (pages 31 to 34) \nFC24/113  January Meetings\nTo consider putting all January meeting back one week.\nPaper H (pages 35 to 36) \nFC24/114 Rotary Christmas Celebration and Fireworks Event\nTo consider an application by the Gainsborough Rotary Club to use Marshall’s Sports Field for a Rotary Christmas Celebration Fireworks Event and determine the fee to be charged. This is to replace the postponed event due to take place on Saturday 4 November 2023.\nPaper I (pages 37 to 43) \nFC24/115  Hedge Cutting\nTo consider quotations received for hedge cutting at Marshalls Sports ground (plus dyke / ditch clearance)\, Love Lane Allotments\, North Warren Allotments\, Spital Hill Allotments\, Foxby Hill Allotments and Richmond Park.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 44 to 46) \nFC24/116  Interim Town Clerks Report\nTo receive and note the Town Clerk’s report (for information only).\nPaper K (pages 47 to 71) \nFC24/117  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper L (pages 72 to 73) \nFC24/118  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 02 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/full-council-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231003T190000 DTEND;TZID=Europe/London:20231003T210000 DTSTAMP:20231108T121159Z CREATED:20230706T073514Z LAST-MODIFIED:20231108T121159Z UID:29888-1696359600-1696366800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [175.84 KB] \n2023-10-03 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Tuesday 3 October 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nRachel Allbones\nInterim Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/091\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/092\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/093\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/094\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/095\nMinutes of the previous meeting\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council\, Tuesday 5 September 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/096\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 12 September 2023\nPaper C – Personnel Committee\, Wednesday 13 September 2023\nPaper D – Property and Services Committee\, Tuesday 19 September 2023\nPaper E – Finance and Strategy Committee\, Tuesday 19 September 2023\nPaper F – Planning Committee\, Tuesday 26 September 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/097\nAisby Walk Skate Park\nTo consider quotation received for repair to Aisby Walk skate park.\nExclusion of Public and press recommended due to time sensitive commercial sensitivities.\nPaper G\n \n\n\nFC24/098\nCommunications Strategy\nTo consider the following recommendation from Finance and Strategy Committee held 19 September 2023 (FS24/041):\nThe Committee resolved to recommend to Full Council to adopt a Communications Strategy.\nPaper H\n \n\n\nTown Council business items\n\n\nFC24/099\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nPaper I\nN/A\n\n\nFC24/100\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper J\nN/A\n\n\nFC24/101\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 November 2023 at 7:00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/29888/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230905T190000 DTEND;TZID=Europe/London:20230905T210000 DTSTAMP:20231004T092909Z CREATED:20230706T073335Z LAST-MODIFIED:20231004T092909Z UID:29887-1693940400-1693947600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [223.86 KB] \n2023-09-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Tuesday 5 September 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nRachel Allbones\nInterim Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/077\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/078\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/079\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/080\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/081\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.Paper A – Full Council\, Wednesday 5 July 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/082\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 11 July 2023\nPaper C – Personnel Committee\, Wednesday 12 July 2023\nPaper D – Property and Services Committee\, Tuesday 18 July 2023\nPaper E – Finance and Strategy Committee\, Tuesday 18 July 2023\nPaper F – Planning Committee\, Tuesday 25 July 2023\nPaper G – Personnel Committee\, Tuesday 8 August 2023\nPaper H – Finance and Strategy Committee\, Tuesday 15 August 2023\nPaper I – Planning Committee\, Tuesday 22 August 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/083\nZero Turn Mower\nTo consider the following recommendation from Property and Services Committee held 11 July 2023 (PS24/039):The Committee resolved to recommend to Full Council: –\na) That approval is given to purchase a new zero turn stand up grass cutting mower and the two remaining Wrightstander mowers to be employed to supplement the new mower until they are no longer serviceable – after which they may be sold for spares or repair.b) That the maximum budget to purchase the new zero turn stand up grass cutting mower is set at £10\,750 + VAT. The lowest price will be obtained; however\, this figure gives the Operations Manager additional scope should there be any unforeseen costs.c) That the Operations Manager set up a demonstration for the Grounds Maintenance Team to view and ‘test drive’ the two mowers selected\, as above. Elected members are also welcome to attend the demonstration. The maximum set budget in b) above will allow the Grounds Maintenance Team the opportunity to choose the mower they find best suited to the job. They will not be advised of the price.\nPaper J\n \n\n\nFC24/084\nFlexible Working Policy\nTo consider the following recommendation from Personnel Committee held 12 July 2023 (PC24/020):TheCommittee resolved to recommend to Full Council to adopt a Flexible Working Policy.\nPaper K\n \n\n\nFC24/085\nExpenses Policy\nTo consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/035):The Committee resolved to recommend to Full Council to adopt an Expenses Policy.\nPaper L\n \n\n\nFC24/086\nActing Up / Additional Duties Policy\nTo consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/036):\n\nThe Committee resolved to recommend to Full Council to adopt an Acting Up / Additional Duties Policy.\nPaper M\n \n\n\nTown Council business items\n\n\nFC24/087\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nPaper N\nN/A\n\n\nFC24/088\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172 & FC24/026 & FC24/066Exclusion of Public and press recommended due to the confidential nature of the report.\nPaper O (Please bring previous hard copy papers)\n \n\n\nFC24/089\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper P\nN/A\n\n\nFC24/090\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 October 2023 at 7:00pm.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230719T190000 DTEND;TZID=Europe/London:20230719T200000 DTSTAMP:20230919T121207Z CREATED:20230713T063128Z LAST-MODIFIED:20230919T121207Z UID:29949-1689793200-1689796800@gainsborough-tc.gov.uk SUMMARY:Extraordinary Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [199.97 KB] \n2023-07-19 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend an extraordinary meeting of the Full Council which will be held on Wednesday 19 July 2023 commencing at 7.00pm in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nCllr T Davies\nActing Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nFC24/070\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/071\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/072\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/073\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/074\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council\, Wednesday 5 July 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/075\nTown Clerk Recruitment\nTo receive recommendation from Personnel Committee.\nExclusion of Public and Press recommended due to personal nature of discussion\nPaper B\nN/A\n\n\nFC24/076\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 September 2023 at 7.00pm\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230705T190000 DTEND;TZID=Europe/London:20230705T210000 DTSTAMP:20230724T101811Z CREATED:20230518T062643Z LAST-MODIFIED:20230724T101811Z UID:29739-1688583600-1688590800@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [217.35 KB] \n2023-07-05 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below. \nCllr T Davies\nActing Town Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/053\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/054\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/055\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/056\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/057\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council 7 June 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/058\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Planning Committee\, 23 May 2023\nPaper C – Personnel Committee\, 13 June 2023\nPaper D – Property and Services Committee\, 13 June 2023\nPaper E – Finance and Strategy Committee\, 20 June 2023\nPaper F – Planning Committee\, 27 June 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nAppointment of Vacancies on Committees / Working Groups\n\n\nFC24/059\nFinance and Strategy Committee\nTo appoint 1 Member to the Finance and Strategy Committee.\nStanding Orders\, s4\n\n\nFC24/060\nPersonnel Committee\nTo appoint 1 Member to the Personnel Committee.\nStanding Orders\, s4\n\n\nFC24/061\nPlanning Committee\nTo appoint 1 Member1 to the Planning Committee.\nStanding Orders\, s4\n\n\nFC24/062\nPolicy Review Working Group\nTo appoint 1 Member to the Policy Review Working Group\n \n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/063\nBurial authority discussion paper\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nDeferred from FC23/171 and FC24/009\nPaper G\nExclusion of Public and Press recommended.\n \n\n\nFC24/064\nFinance Regulation Amendments\nTo consider the following recommendation from Finance and Strategy Committee held 20 June 2023 (FS24/009):\nThe Committee resolved to recommend to Full Council to amend section 4.1 of the Financial Regulations (and subsequently Structure and Functions 4.7\, 4.8 & 4.9) to read as follows: -4.1. Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget.  This authority is to be determined by:a)     the Council for all items over £10\,000;b)     a duly delegated committee of the Council for items over £3\,000 £5\,000;c)     the Clerk and / or RFO\, Deputy Clerk (RFO) and / or Operations Manager in consultation with Chairman of Council or Chairman of the appropriate committee\, for any items below £3\,000 £5\,000; ord)     the Clerk\, and / or Deputy Clerk (RFO) and / or Operations Manager for items below £500 £1\,500. \nSuch authority is to be evidenced by a Minute or by an authorisation slip duly signed by the Clerk\, and where necessary also by verbal authorisation by the appropriate Chairman. \nContracts may not be disaggregated to avoid controls imposed by these regulations.\n \n\n\nTown Council business items\n\n\nFC24/065\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/066\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172 & FC24/026\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper H\n \n\n\nFC24/067\nMeeting calendar for 2023 / 2024\nTo consider and approve a meeting schedule for 2023/24 (September – May).\nPaper I\n \n\n\nFC24/068\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper J\nN/A\n\n\nFC24/069\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29739/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230607T190000 DTEND;TZID=Europe/London:20230607T210000 DTSTAMP:20230706T121010Z CREATED:20230518T062258Z LAST-MODIFIED:20230706T121010Z UID:29738-1686164400-1686171600@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [283.88 KB] \n2023-06-07 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 7 June 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough.\nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nOpen Forum\nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/031\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/032\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/033\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/034\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/035\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper A – Full Council – 17 May 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/036\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee – 23 May 2023\nPaper C – Planning Committee – 23 May 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nFC24/037\nCo-option of vacancies\nTo consider applications received for the co-option of six vacancies (x3 Hill\, x2 Northwest\, x1 Trent)\nPaper D – Sean Brennan\nPaper E – Dennis Dannatt\nPaper F – Michael Devine\nPaper G – Richard Doy\nPaper H – Paul Hooton\nPaper I – Aaron Taylor\nPaper J – Harry Warriner\nExclusion of Public and Press recommended due to personal nature of discussion.\nhttps://gainsborough-tc.gov.uk/policy/councillor-vacancy-co-option-policy/\n \n\n\nFC24/038\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/039\nCllr Key Motion regarding ideas for Strategy Issues of the Council\nTo consider a motion from Cllr Key.\nPaper K\n \n\n\nFC24/040\nFinance Regulation Amendments\nTo consider report from the Operations Manager seeking approval for amendments of section 4 of Financial Regulations – Budgetary Control and Authority to Spend\nPaper L\n \n\n\nFC24/041\nLevellings Park Redevelopment – Self Closing Gates\nTo consider approving additional spend for new / refurbishment of self-closing play area gates.\nPaper M\n \n\n\nFC24/042\nGrass Cutting Equipment\nTo consider report from the Operations Manager seeking approval for the purchase of towed grass cutting equipment.\nPaper N\n \n\n\nFC24/043\nAllotment Site Secretaries\nTo approve the appointment of the Site Secretaries for Foxby Hill\, Love Lane and Showfield Allotments.\nPaper O\nExclusion of Public and Press recommended due to personal nature of discussion.\n \n\n\nFC24/044\nAppointment of Town Clerk\nTo note the current Town Clerk’s last day of employment is 9th June 2023 with the Council.\nTo receive update report form Cllr Craig regarding a Locum Town Clerk.\nTo consider options available and approve Town Clerk to be in post from 10th June 2023.\n \n\n\nAppointment of Vacancies on Committees / Working Groups\n\n\nFC24/045\nFinance and Strategy Committee\nTo appoint 2 Members to the Finance and Strategy Committee.\nStanding Orders\, s4\n\n\nFC24/046\nProperty and Services Committee\nTo appoint 2 Members to the Property and Services Committee.\nStanding Orders\, s4\n\n\nFC24/047\nPersonnel Committee\nTo appoint 3 Members to the Personnel Committee.\nStanding Orders\, s4\n\n\nFC24/048\nPlanning Committee\nTo appoint 1 Member to the Planning Committee.\nStanding Orders\, s4\n\n\nFC24/049\nPolicy Review Working Group\nTo appoint 1 Member to the Policy Review Working Group\n \n\n\nFC24/050\nCouncillor Induction & Refresher Training – 14 June 2023\nTo note LALC Councillor Induction & Refresher training to be held on Wednesday 14 June 2023 6pm – 9pm at Marshalls Sports Ground and to consider rearranging the Personnel Committee meeting scheduled for the same evening in order for Members to attend.\n \n\n\nFC24/051\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper P\nN/A\n\n\nFC24/052\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting scheduled for Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29738/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230517T190000 DTEND;TZID=Europe/London:20230517T210000 DTSTAMP:20230608T120437Z CREATED:20230217T141334Z LAST-MODIFIED:20230608T120437Z UID:29196-1684350000-1684357200@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [254.93 KB] \n2023-05-17 Public Papers as sent FC\nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 17th May 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower \n\n\n\n\nProcedural items\n\n\nFC24/001\nElection of the Chairman of the Town Council for the 2023/24 Civic year\nTo elect a Chairman and Town Mayor for the 2023-24 municipal year and allow for the newly elected Chairman to sign their Declaration of Acceptance of Office.\nPaper A\nLocal Government Act 1972\, ss 14 (1) +15 \n\n\nFC24/002\nElection of the Vice-Chairman of the Town Council for the 2023/24 Civic year\nTo elect a Vice Chairman and Deputy Town Mayor for the 2023-24 municipal year and allow for the newly elected Vice Chairman to sign their Declaration of Acceptance of Office.\nPaper B\nLocal Government Act 1972\, s15 (6)\n\n\nOpen Forum\nResolve to close the meeting for the public forum & again to reopen.  \nPublic participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC24/003\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC24/004\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC24/005\nDispensation requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC24/006\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC24/007\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.\nPaper C – Full Council 05 April 2023\nLocal Government Act 1972\, Sch 12\, p41 \n\n\nFC24/008\nCommittee meeting minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper D – Property and Services Committee\, 11 April 2023\nPaper E – Personnel Committee\, 12 April 2023\nPaper F – Finance and Strategy Committee\, 18 April 2023\nPaper G – Planning Committee\, 25 April 2023\nPaper H – Finance and Strategy Committee\, 2 May 2023\nPaper I – Personnel Committee\, 3 May 2023\nLocal Government Act 1972\, Sch 12\, p41\n\n\nConsideration of the recommendations made by Committees\n\n\nFC24/009\nTo consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):\nThe Committee resolved to note the discussion paper and put to Full Council for further consideration.\nDeferred from FC23/171\nPaper J\nExclusion of Public and Press recommended.\n \n\n\nFC24/010\nTo consider the following recommendation from Finance and Strategy Committee held 18 April 2023 (FS23/137) & 2 May 2023 (FS23/149)\nThe Committee resolved to recommend to Full Council for approval of the following reports: –\n·       Paper K Consolidated Balance Sheet\n·       Paper L Income and Expenditure Account Report\n·       Paper M Income and Expenditure Account Analysis Report\n·       Paper N Income and Expenditure by Budget Headings Report\n·        Paper O Trial Balance\n·        Paper P – Section 2 – Accounting Statements of the AGAR\n \n\n\nFC24/011\nTo consider the following recommendation from Planning Committee held 25 April 2023 (PL23/263)\nThe Committee resolved to recommend to Full Council: –\n·       to employ £19\,410.05 CIL monies to fund the majority of the cost of the works at North Warren Allotments.\n·       to set aside an additional £2\,500 for unforeseen works / contingencies etc. The expenditure of the additional £2\,500 to be at the discretion of the Operations Manager in consultation with the Clerk and / or Deputy Clerk / RFO.\n·       to appoint contractor B to undertake the necessary clearance works on NWAS.\nthe Allotment Officer\, in collaboration with the Operations Manager\, to monitor and direct the contractor to ensure costs are kept to the minimum and all recyclables are reused.\nPaper Q\n \n\n\nFC24/012\nTo consider the following recommendation from Finance and Strategy Committee held 2 May 2023 (FS23/150)\nThe Committee resolved to recommend to Full Council for approval of the Council’s insurance renewal under a 3 -year scheme (year 3)\nPaper R\n \n\n\nAppointment of Leader & members to existing Committees / Working Groups\n\n\nFC24/013\nStructure and Functions\nTo review and approve updates of the structure and functions for Committees\n– Updated (2.27) Council Officers\n–   Updated (3) Policies\n–   Addition of (10) Neighbourhood Plan Working Group Terms of Reference\n–   Addition of (11) Policy Review Working Group Terms of Reference\nPaper S\n \n\n\nFC24/014\nCouncil Leader\nTo appoint a Leader of the Council.\nStructures and Functions\n\n\nFC24/015\nFinance and Strategy Committee\nTo appoint 7 Members to the Finance and Strategy Committee and appoint a committee Chairman.\nStanding Orders\, s4\n\n\nFC24/016\nProperty and Services Committee\nTo appoint 7 Members to the Property and Services Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/017\nPersonnel Committee\nTo appoint 7 Members to the Personnel Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/018\nPlanning Committee\nTo appoint 7 Members to the Planning Committee and appoint a committee Chairman\nStanding Orders\, s4\n\n\nFC24/019\nNeighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group\n \n\n\nFC24/020\nPolicy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group\n \n\n\nFC24/021\nAppointment of representatives to external bodies\nTo appoint representatives to outside bodies\n      i.        West Lindsey Citizens Advice Bureau\nii.        Gainsborough Adventure Playground Association\niii.        Friends of Richmond Park\niv.        North Notts and Lincs Community Rail Partnership CIC\nv.        Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nvi.        Gainsborough Crisis Action Team\nvii.        Rural Market Towns Group\nviii.        Safeguarding Champion\nix.        First Aid Champion\nStanding Orders\, s. 5j\n\n\nTown Council business items\n\n\nFC24/022\nTown Clerk’s Report\nTo receive and note the Town Clerk’s report (for information only)\nVerbal\nN/A\n\n\nFC24/023\nAuthorised signatories – Payments\nTo approve authorised payment signatories for 2023/24 (5 authorised of which 2 sign). Current signatories are Cllrs Craig\, Panter & Plastow\, plus 2 former Cllrs.\nLocal Government Act 1972\, s111\n\n\nFC24/024\nAuthorised signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2023/24. Current authorised persons are Town Clerk (currently Belina Boyer)\, the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate\, which currently are Cllrs Craig\, Panter & Plastow\, plus 2 former Cllrs.\nLocal Government Act 1972\,s. 111\n\n\nFC24/025\nGeneral power of competence\nPart 1 of the Localism Act 2011 provides for local authorities in England to have a General Power of Competence.\nTo review and confirm by resolution that the conditions to declare the General Power of Competence pursuant of the Localism Act 2011 are being met.\nthat being: –\n·         the number of Councillors elected at the last ordinary election\, or at a subsequent by‐election\, equals or exceed two thirds (12) of its total number of Councillors.\n·         The Town Clerk holds at least one of the sector‐specific qualifications.\nPAPER T (Further information)\nLocalism Act 2011\n\n\nFC24/026\nOrganisational Review Report\nTo consider the Organisational Review\, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.\nDeferred from FC23/158 & FC23/172\nExclusion of Public and press recommended due to the confidential nature of the report.\nPaper U\n \n\n\nFC24/027\nMeeting calendar for 2023 / 2024\nTo consider and approve a meeting schedule for 2023/24.\nPaper V\n \n\n\nFC24/028\nCo-option of vacancies\nTo note that there are currently six vacancies on the Council and resolve to start the co-option process by advertising the vacancies so co-options can be considered at the June meeting.\n \n\n\nFC24/029\nCorrespondence\nTo note the correspondence previously circulated by email – for information only.\nPaper W\nN/A\n\n\nFC24/030\nTime and date of next meeting\nTo note the date and time of the next Full Council meeting scheduled for Wednesday 7 June 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-town-council-meeting-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230405T190000 DTEND;TZID=Europe/London:20230405T210000 DTSTAMP:20230522T130738Z CREATED:20221212T120604Z LAST-MODIFIED:20230522T130738Z UID:28630-1680721200-1680728400@gainsborough-tc.gov.uk SUMMARY:Full Council DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [198.38 KB] \n2023-04-05 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Function Room at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5th April 2023 at 7.00pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation\n\n\n\n\nOpen Forum\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.\nPublic Bodies (Admissions to Meetings) Act 1960\, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014\, s3\n\n\nFC23/178\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFC23/179\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFC23/180\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFC23/181\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFC23/182\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Full Council 01 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFC23/183\nTo note the draft minutes of the committee meetings and the decisions contained therein.\nPlanning Committee 28 February 2023 – inquorate\nPaper B – Property and Services Committee 1 March 2023\nPaper C – Personnel Committee 08 March 2023\nPaper D – Property and Services Committee 14 March 2023\nPaper E – Finance and Strategy Committee 21 March 2023\nPaper F – Personnel Committee 22 March 2023\nPaper G – Planning Committee 28 March 2023\nPaper H – Personnel Committee 29 March 2023\nLocal Government Act 1972\, s 112  \n\n\nFC23/184\nTo receive and note the Town Clerk’s report (for information only)\nPaper I to be tabled on the day\nN/A\n\n\nFC23/185\nTo consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/199): \nThe Committee resolved to recommend to Full Council to make further amendments to the Structure and Functions Appendix 1 – Allotment management and administration.\nPaper J\n \n\n\nFC23/186\nTo consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/205): \nThe Committee resolved to recommend to Full Council to earmark £5\,510 to undertake the works for clearance of brash and leaf storage at Richmond Park and General Cemetery.\n \n\n\nFC23/187\nTo consider the recommendation from Personnel Committee held 29 March 2023 (PC23/148): \nThe Committee resolved to recommended to Full Council to: – \n·      Offer the Deputy Clerk & RFO the role of Interim Town Clerk (whilst continuing current duties) for 6 months from 10th June 2023 with a 3-month review and 1 month notice period from either party \n·      Following 6 months an external recruitment process to take place \n·      Request the Admin Support Officer to increase weekly hours from 30 to 37 from 1st June 2023 until further notice. \n·      If the above is approved to delegate to the Personnel Committee to set the SCP for the Interim Town Clerk on 12th April 2023 and formally offer the Interim Town Clerk position\n \n\n\nFC23/188\nTo consider a motion to rescind by Cllr Dannatt.\nWe\, the undersigned\, being responsible Councillors\, would propose to challenge the F&S Committee resolution of 17th January 2023 (FS23/102) concerning an increase in annual rents of 100% for out of parish tenants. We feel that increase cannot be considered fair and reasonable.\nWe do however feel that the principle behind this increase is fair and to this end would propose an increase proportionate to the amount parish by parish residents towards allotments from council tax.\nSigned by Cllrs C Davies\, T Davies\, B Velan\, A Taylor\, J Musonda.\nPaper K\n \n\n\nFC23/189\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2022/23 preceded by the following assertion: \n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2023.”\nPaper L\n \n\n\nFC23/190\nTo consider contributing to WLDC Summer event in time for press release.\nPaper M\n \n\n\nFC23/191\nTo note advice received from the Lincolnshire Association of Local Councils.\nPaper N\n \n\n\nFC23/192\nTo note Member attendance at Full Council and Committee meetings.\nPaper O\n \n\n\nFC23/193\nTo note correspondence received from Gainsborough Trinity Foundation and consider further steps.\nExclusion of Public and Press recommended due to ongoing legal considerations.\nPaper P\n \n\n\nFC23/194\nTo note the correspondence previously circulated by email – for information only.\nPaper Q\nN/A\n\n\nFC23/195\nTo note the date and time of the next Full Council Meeting scheduled for 17 May 2023 at 19.00.\nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/full-council-11/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Full Council END:VEVENT END:VCALENDAR