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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260901T183000
DTEND;TZID=Europe/London:20260901T203000
DTSTAMP:20260909T083453Z
CREATED:20260506T081531Z
LAST-MODIFIED:20260909T083453Z
UID:48772-1788287400-1788294600@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 1 September 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 1 September 2026 - Full Council\nDRAFT 2026-09-01 Full Council Minutes\n Agenda and Draft Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Key\, James Plastow\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk \nAlso Present:                    Paul Drury\, Lincolnshire Armed Forces Community Covenant Officer\nWLDC Councillor Karen Carless\n1 member of the public \nFC27/072  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Blogg\, Craig\, Dannatt\, Hooton. \nFC27/073  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC27/074  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC27/075  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes:\nNo items for the exclusion of public and press. \nFC27/076  Presentation from Lincolnshire Armed Forces Community Covenant Officer\nTo receive a presentation from Paul Drury\, Lincolnshire Armed Forces Community Covenant Officer. \nMinutes:\nMembers received a presentation from Paul Drury\, Lincolnshire Armed Forces Community Covenant Officer.\nMembers were advised that the Council could become an Armed Forces Friendly Council by signing the Armed Forces Covenant and committing to honour the Covenant and support the Armed Forces Community.\nIt was noted that\, following signing\, Members would receive a one-day training session. Members were also advised that North Hykeham Town Council and Mablethorpe and Sutton Town Council had already signed the Covenant.\nNote: Paul Drury left the meeting following the presentation. \nFC27/077  Minutes of the Previous Meeting (Paper A pages 4 to 9)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 7 July 2026. \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 7 July 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Binns and Doy abstained from voting on the above resolution. \nFC27/078  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Finance and Strategy Committee\, Tuesday 7 July 2026 (Paper B pages 10 to 12)\nii. Personnel Committee\, Wednesday 8 July 2026 (Paper C pages 13 to 15)\niii. Property and Services Committee\, Tuesday 14 July 2026 (Paper D pages 16 to 19)\niv. Planning Committee\, Tuesday 21 July 2026 Inquorate\nv. Neighbourhood Plan Working Group\, Thursday 23 July 2026 (Paper E pages 20 to 24)\nvi. Finance and Strategy Committee\, Tuesday 28 July 2026 (Paper F pages 25 to 28)\nvii. Planning Committee\, Tuesday 18 August 2026 (Paper G pages 29 to 34)\nviii. Finance and Strategy Committee\, Tuesday 25 August 2026 (Paper H pages 35 to 37) \nMinutes:\nRESOLVED: To NOTE the draft minutes of the Committees. \nNote: Councillors Key and Plastow abstained from voting on the above resolution. \nFC27/079  Committee and Working Group Appointments\nTo appoint Members to the following committees and working groups:\ni. X1 Planning Committee\nii. X1 Neighbourhood Plan Working Group\niii. X1 Property & Services Committee – substitute\niv. X1 Personnel Committee – substitute \nMinutes:\nRESOLVED: To defer all appointments until after the by-election.\nNote: Councillor Plastow voted against the above resolution.\nNote: Councillors Dobbie and Key abstained from voting on the above resolution. \nFC27/080  Announcements\nTo receive and note updates from:\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk \nMinutes:\ni. Chair of Council\nNo announcements received. \nii. Leader of Council\nThe Leader advised that he had attended the first Aisby Walk Community Day\, a meeting with Local Partnerships\, and a meeting with WLDC Officers regarding the Christmas Lights Festival. The latter two meetings were attended alongside the Town Clerk. \niii. Representatives on Outside Bodies\nCouncillor Woolley advised that he is looking into getting a War memorial plaque for Gainsborough to identify the significant role Gainsborough played during the First World War. \niv. Town Clerk (Paper I pages 38 to 44)\nRESOLVED: To reschedule the Planning Committee meeting for September for Monday 14 September 2026 due to the Community Emergency Plan tabletop exercise. \nNote: Councillors Binns\, Dobbie and Doy abstained from voting on the above resolution.\n\nRESOLVED: To NOTE the Town Clerk’s report. \nFC27/081  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nMembers noted the Government announcement on its decision on Local Government Reorganisation (LGR) in Greater Lincolnshire which would see the creation of two new unitary authorities – a Lincoln City unitary and a Lincolnshire unitary.\nThe new unitary authorities would comprise:\n• a Lincoln City unitary council (covering an extended area from the current city boundary incorporating some wards in the West Lindsey and North Kesteven districts)\n• a Lincolnshire unitary council (covering the rest of the West Lindsey and North Kesteven districts as well as the remaining four district council areas)\n• North Lincolnshire Council and North East Lincolnshire Council (already unitaries) to remain as they are. \nFC27/082  Correspondence (Paper J pages 45 to 46)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: To NOTE the correspondence circulated. \nFC27/083  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\ni. Armed Forces Covenant\nii. Presentation of x2 past mayors badges.\niii. Debt Write Off \nFC27/084  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 October 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting is scheduled for Tuesday 6 October 2026 at 6:30pm at Richmond House\, Morton Terrace. \n  \nSupplementary Agenda\nFC27/085  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 August 2026 (FS27/054 Investments)\nRESOLVED: To RECOMMEND TO FULL COUNCIL that the £164\,791.44 S106 funding be temporarily invested in the CCLA Public Sector Deposit Fund until the Aisby Walk Skate Park invoice is received and payment is required.\nTo amend paragraph 10.5 of the Investment Strategy to reflect the temporary increase in the amount invested with CCLA. \nMinutes:\nFinance and Strategy Committee held 25 August 2026 (FS27/054 Investments)\nRESOLVED: That the £164\,791.44 S106 funding be temporarily invested in the CCLA Public Sector Deposit Fund until the Aisby Walk Skate Park invoice is received and payment is required.\nTo amend paragraph 10.5 of the Investment Strategy to reflect the temporary increase in the amount invested with CCLA. \nThe meeting closed at 7:53pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-43/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260707T183000
DTEND;TZID=Europe/London:20260707T203000
DTSTAMP:20260909T083647Z
CREATED:20260506T081443Z
LAST-MODIFIED:20260909T083647Z
UID:48770-1783449000-1783456200@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 7 July 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 7 July 2026 - Full Council PUBLIC\n2026-07-07 Full Council Minutes\n\nAgenda and Draft Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Dennis Dannatt\, Michael Devine\, David Dobbie\, Paul Key\, James Plastow\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nAlso Present:\nWLDC Councillor Karen Carless\nWLDC Councillor Emma Bailey\n3 Members of Riverside Indoor Bowls \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \nFC27/051  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Craig\, Davies\, Doy\, Hooton. \nFC27/052  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC27/053  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC27/054  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes: \nRESOLVED: To exclude the public and press from items FC27/066\, FC27/067 in accordance with the Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960\, due to the confidential nature of the business to be discussed.\nNote: Councillor Binns abstained from voting on the above resolution. \nFC27/055  Presentation from Gainsborough Indoor Bowls Club\nTo receive a presentation from Gainsborough Indoor Bowls Club. \nMinutes:\nMembers received a presentation from Riverside Indoor Bowls and WLDC Councillor Emma Bailey regarding their loss of venue to play within Gainsborough and the challenges they have faced to secure another venue.\nIt was noted that it could form part of the aspirations within the Neighbourhood Plan review process.\nNote: WLDC Councillor Emma Bailey and 3 Members of Riverside Indoor Bowls left the meeting. \nFC27/056  Minutes of the Previous Meeting (Paper A pages 5 to 9)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 2 June 2026. \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 2 June 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Binns and Dannatt abstained from voting on the above resolution. \nFC27/057  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 June 2026 (Paper B pages 10 to 14)\nii. Finance and Strategy Committee\, Tuesday 23 June 2026 (Paper C pages 15 to 18)\niii. Neighbourhood Plan Working Group\, Thursday 25 June 2026 (Paper D pages 19 to 22)  \nMinutes:\ni. Property and Services Committee\, Tuesday 9 June 2026\nii. Finance and Strategy Committee\, Tuesday 23 June 2026\niii. Neighbourhood Plan Working Group\, Thursday 25 June 2026\nRESOLVED: To NOTE the draft minutes of the Committees. \nNote: Councillors Dannatt\, Devine and Plastow abstained from voting on the above resolution. \nFC27/058  Council Deputy Leader\nTo appoint a Deputy Leader of the Council.  \nMinutes:\nRESOLVED: To appoint Councillor Puxty as the Deputy Leader of the Council for the 2026-27 municipal year.\nNote: Councillors Binns\, Blogg and Dobbie abstained from voting on the above resolution. \nFC27/059  Committee and Working Group Appointments\nTo appoint Members to the following committees and working groups:\nX1 Property and Services Committee and appoint a Chair\nX1 Finance and Strategy Committee sub\nX1 Planning Committee\nX1 Personnel Committee\nX1 Neighbourhood Plan Working Group\nX1 Emergency Community Plan Working Group\nX1 Asset Transfer Task and Finish Group  \nMinutes:\nTo appoint Members to the following committees and working groups:\ni. X1 Property and Services Committee and appoint a Chair\nRESOLVED: To appoint Councillor Bibb to the Property and Services Committee for the remaining 2026–27 municipal year. \nRESOLVED: To appoint Councillor Dannatt as Chair of the Property and Services Committee for the remaining 2026–27 municipal year. \nNote: Councillors Binns\, Blogg\, Dobbie and Puxty abstained from voting on the above resolution. \nii. X1 Finance and Strategy Committee sub\nRESOLVED: To appoint Councillor Thompson as substitute member of the Finance and Strategy Committee for the remaining 2026–27 municipal year. \niii. X1 Planning Committee\nRESOLVED: To defer appointment. \niv. X1 Personnel Committee\nRESOLVED: To appoint Councillor Blogg to the Personnel Committee for the remaining 2026–27 municipal year. \nv. X1 Neighbourhood Plan Working Group\nRESOLVED: To defer appointment. \nvi. X1 Emergency Community Plan Working Group\nRESOLVED: To appoint Councillor Dobbie to the Emergency Community Plan Working Group for the remaining 2026–27 municipal year. \nvii. X1 Asset Transfer Task and Finish Group\nRESOLVED: To appoint Councillor Dobbie to the Asset Transfer Task and Finish Group for the remaining 2026–27 municipal year. \nFC27/060  Announcements\nTo receive and note updates from:\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk (Paper E pages 23 to 63)  \nMinutes:\n\ni. Chair of Council\nThe Vice Chair advised she had attended a few Civic Services. \nii. Leader of Council\nThe Leader advised he had just attended Council meetings and the Aisby Walk Steering Group meeting. \niii. Representatives on Outside Bodies\nCouncillor Woolley attended a Marshalls & Rose Brothers Memorial Charity meeting along with the Armed Forces Day at Levellings. \niv. Town Clerk\nRESOLVED: To NOTE the Town Clerk’s report.\nMembers recorded their congratulations to the Assistant Clerk for successful completion of her CiLCA. \nFC27/061  Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 June 2026 (PS27/025 Thorndike Way Roundabout Boat Installation)\nRESOLVED: To RECOMMEND TO FULL COUNCIL that the quotation from Chevron Traffic Management Ltd for traffic management services required to facilitate the installation of the boat planter on the Thorndike Way roundabout\, at a cost of £2\,625.00\, be approved and funded from the Council’s General Reserves. \nMinutes: \nProperty and Services Committee held 9 June 2026 (PS27/025 Thorndike Way Roundabout Boat Installation) \nRESOLVED: To that the quotation from Chevron Traffic Management Ltd for traffic management services required to facilitate the installation of the boat planter on the Thorndike Way roundabout\, at a cost of £2\,625.00\, be approved and funded from the Council’s General Reserves.\nNote: Councillors Binns and Dobbie abstained from voting on the above resolution. \nFC27/062  Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 June 2026 (PS27/030 Christmas Lights Infrastructure Overhaul)\nRESOLVED: To RECOMMEND TO FULL COUNCIL that Christmas Plus Ltd be appointed to undertake the works to existing Christmas lights infrastructure\, including catenary wires\, fixings\, and load testing across the town centre Christmas lighting display locations at a total cost of £4\,192.50\, with funding to be met from the Council’s General Reserves. \nMinutes:\nProperty and Services Committee held 9 June 2026 (PS27/030 Christmas Lights Infrastructure Overhaul)\nRESOLVED: To that Christmas Plus Ltd be appointed to undertake the works to existing Christmas lights infrastructure\, including catenary wires\, fixings\, and load testing across the town centre Christmas lighting display locations at a total cost of £4\,192.50\, with funding to be met from the Council’s General Reserves.\nNote: Councillor Blogg voted against the above resolution.\nNote: Councillor Dobbie abstained from voting on the above resolution \nFC27/063  Recommendation made by Committee (Paper F pages 64 to 69)\nTo consider the following recommendation from Finance and Strategy Committee held 23 June 2026 (FS27/024 Appropriate Policy Document)\nRESOLVED: To RECOMMEND TO FULL COUNCIL the adoption of the Appropriate Policy Document. \nMinutes:\nFinance and Strategy Committee held 23 June 2026 (FS27/024 Appropriate Policy Document)\nRESOLVED: To adopt the Appropriate Policy Document. \nFC27/064  Recommendation made by Tender Panel (Paper G pages 70 to 126)\nTo consider the following recommendation from the Tender Panel meeting held 1 July 2026:\nRECOMMENDED TO FULL COUNCIL that the tender submitted by Wheelscape Ltd for the Skate Park project be accepted \nMinutes:\nTender Panel meeting held 1 July 2026:\nRESOLVED: That the tender submitted by Wheelscape Ltd for the Skate Park project at Aisby Walk be accepted.\nNote: Councillor Coxon abstained from voting on the above resolution. \nFC27/065  Recommendation made by Tender Panel (Paper H pages 127 to 184)\nTo consider the following recommendation from the Tender Panel meeting held 1 July 2026:\nRECOMMENDED TO FULL COUNCIL that the tender submitted by Wicksteed Leisure Limited Play Park project be accepted to form part of the National Lottery funding application. \nMinutes:\nTender Panel meeting held 1 July 2026:\nRESOLVED: That the tender submitted by Wicksteed Leisure Limited for the Play Park project at Aisby Walk be accepted to form part of the National Lottery funding application and subject to funding being awarded.\nNote: Councillor Coxon abstained from voting on the above resolution. \nFC27/066  Love Lane Allotment Site Representative (Paper I pages 185 to 186)\nTo approve appointment of the Love Lane allotment site representative following the resignation of the current one.\nExclusion of Public and Press recommended due to personal nature of discussion.  \nMinutes:\nRESOLVED: To approve the appointment of Michaela Brown as the Love Lane Allotment Site Representative.\nNote: Councillors Binns and Plastow abstained from voting on the above resolution. \nFC27/067  Christmas Lights Scheme 2026 (Paper J pages 187 to 195)\nTo approve a contractor for the 2026 Christmas Lights scheme.\nExclusion of Public and Press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To approve Christmas Plus as contractor for the 2026 Christmas Lights scheme at a cost of: \n\nInstallation and dismantling: £11\,115 + VAT\nAnnual hire of decorations: £7\,900 + VAT\n\nFC27/068  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nNo update was received. \nFC27/069  Correspondence (Paper K pages 196 to 197)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: To NOTE the correspondence circulated. \nFC27/070  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Debt Write Off \nFC27/071  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 September 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting is scheduled for Tuesday 1 September 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:50pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-42/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260602T183000
DTEND;TZID=Europe/London:20260602T203000
DTSTAMP:20260708T114915Z
CREATED:20260506T081352Z
LAST-MODIFIED:20260708T114915Z
UID:48768-1780425000-1780432200@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 2 June 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 2 June 2026 - Full Council\n2026-06-02 Full Council Minutes\n\nAgenda and Minutes\nPresent: Councillors Sheila Bibb\, Nigel Bowler\, Stephen Blogg\, Nicholas Coxon\, Richard Craig\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Key\, James Plastow\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nAlso Present:                   Angie Waplington – LCC Education Locality Lead & Gainsborough Aspiration Project Lead\nShayleen Towns – WLDC Growth and Specials Project Officer \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \n\nFC27/036  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Dannatt\, Davies\, Hooton and Owles. \nFC27/037  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC27/038  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC27/039  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes:\nThere were no items for the exclusion of the public and press. \nFC27/040  Gainsborough Aspiration Project\nTo receive a presentation from Angie Waplington and Shayleen Towns regarding the Gainsborough Aspiration Project. \nMinutes:\nMembers received a presentation from Angie Waplington and Shayleen Towns regarding the Gainsborough Aspiration Project. \nFC27/041  Minutes of the Previous Meeting (Paper A pages 4 to 12)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 5 May 2026. \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 5 May 2026 be approved as a true and accurate record and signed by the Chair. \nFC27/042  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 12 May 2026 (Paper B pages 13 to 18)\nii. Planning Committee\, Tuesday 19 May 2026 (Paper C pages 19 to 23)\niii. Neighbourhood Plan Working Group\, Thursday 21 May 2026 (Paper D pages 24 to 27)\niv. Finance and Strategy Committee\, Tuesday 26 May 2026 (Paper E pages 28 to 31) \nMinutes:\nRESOLVED: To NOTE the draft minutes of the Committees. \nFC27/043  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nMinutes:\nThe Chair advised he attended the Chand Raat celebration at Gainsborough House and would be attending the Aegir Cycling Club sponsored cycle ride and picnic in the park. \nii. Leader of Council\nMinutes:\nThe Leader advised he had just attended Council meetings. \niii. Representatives on Outside Bodies\nMinutes:\nCouncillor Woolley provided an update regarding the Marshalls & Rose Brothers Memorial Charity.\nCouncillor Craig provided an update regarding Pride in Place. \niv. Town Clerk (Paper F pages 32 to 37)\nMinutes:\nRESOLVED: To NOTE the Town Clerk’s report. \nFC27/044  AGAR: Section 1 – Annual Governance Statement (Paper G pages 38 to 39)\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2025/26 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2026.”\n\nMinutes:\nRESOLVED: that “We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2026.”\n1. We have put in place arrangements for effective financial management during the year\, and for the preparation of the accounting statements.\nYES\n2. We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.\nYES\n3. We took all reasonable steps to assure ourselvesthat there are no matters of actual or potentialnon-compliance with laws\, regulations and ProperPractices that could have a significant financial effecton the ability of this authority to conduct its business or manage its finances.\nYES\n4. We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations.\nYES\n5. We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks\, including the introduction of internal controls and/or external insurance cover where required.\nYES\n6. We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems.\nYES\n7. We took appropriate action on all matters raised in reports from internal and external audit.\nYES\n8. We considered whether any litigation\, liabilities or commitments\, events or transactions\, occurring either during or after the year-end\, have a financial impact on this authority and\, where appropriate\, have included them in the accounting statements.\nYES\n9. (For local councils only) Trust funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets\, including financial reporting and\, if required\, independent examination or audit.\nN/A\n10. We have put in place arrangements for the effective IT and data management in accordance with proper practices during the year under review.\nYES \nFC27/045  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 26 May 2026 (FS27/009 Year End Accounts 2025/26)\nRESOLVED:  To RECOMMEND TO FULL COUNCIL to approve of the following reports for the 2025/26 financial year: –\ni. Consolidated Balance Sheet (Paper H pages 40 to 42)\nii. Income and Expenditure Account Report (Paper I pages 43 to 45)\niii. Income and Expenditure Account Analysis Report (Paper J pages 46 to 48)\niv. Income and Expenditure by Budget Headings Report (Paper K pages 49 to 55)\nv. Trial Balance (Paper L pages 56 to 58) \nMinutes:\nRESOLVED: To approve of the following reports for the 2025/26 financial year: –\ni. Consolidated Balance Sheet\nii. Income and Expenditure Account Report\niii. Income and Expenditure Account Analysis Report\niv. Income and Expenditure by Budget Headings Report\nv. Trial Balance \nFC27/046  Recommendations made by Committee (Paper M pages 59 to 60)\nTo consider the following recommendation from Finance and Strategy Committee held 26 May 2026 (FS27/010 AGAR – Section 2 Accounting Statements)\nRESOLVED:  To RECOMMEND TO FULL COUNCIL to approve Section 2 – Accounting Statements 2025/26 of the AGAR. \nMinutes:\nRESOLVED:To approve Section 2 – Accounting Statements 2025/26 of the AGAR. \nFC27/047  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nNo update was received. \nFC27/048  Correspondence (Paper N pages 61 to 62)\nTo note the correspondence previously circulated by email (for information only).\n\nMinutes:\nRESOLVED: To NOTE the correspondence circulated.\n \nFC27/049  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\ni. Debt Write Off \nFC27/050  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 July 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting is scheduled for Tuesday 7 July 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:43pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-41/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260505T183000
DTEND;TZID=Europe/London:20260505T203000
DTSTAMP:20260609T111609Z
CREATED:20250502T095501Z
LAST-MODIFIED:20260609T111609Z
UID:45691-1778005800-1778013000@gainsborough-tc.gov.uk
SUMMARY:Annual Full Council - Tuesday 5 May 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 5 May 2026 - Annual Full Council\n2026-05-05 Full Council Minutes\n\n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Nigel Bowler\, Stephen Blogg\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Doug Owles\, James Plastow\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nAlso Present:                     One member of the public attended the public forum and left prior to the commencement of the meeting. \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \n  \nFC27/001  Election of the Chair of the Town Council for the 2026/27 Civic Year (Paper A pages 7 to 8) \nTo elect a Chair and Town Mayor for the 2026-27 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office. \nMinutes:\nCouncillors Blogg and Craig were both proposed and seconded. \nAt the request of Councillor Dobbie a recorded vote was taken as follows: – \nCouncillor Craig\nFor: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Hooton\, Key\, Owles\, Puxty\, Woolley\nAgainst: – Councillors Binns\, Blogg\, Doy\, Thompson\nAbstained: – Councillors Dobbie\, Plastow  \nCouncillor Blogg\nFor: – Councillors Binns\, Blogg\, Dobbie\, Plastow\, Thompson\nAbstained: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Doy\, Hooton\, Key\, Owles\, Puxty\, Woolley  \nRESOLVED: To elect Councillor Craig Chair and Town Mayor for the 2026-27 municipal year. \nCouncillor Craig signed and read aloud the Declaration of Acceptance of Office which was also signed by the Proper Officer. \nFC27/002  Election of the Vice Chair of the Town Council for the 2026/27 Civic Year (Paper B pages 9 to 10)\nTo elect a Vice Chair and Deputy Town Mayor for the 2026-27 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\n\nMinutes:\nCouncillors Bibb and Blogg were both proposed and seconded. \nAt the request of Councillor Dobbie a recorded vote was taken as follows: – \nCouncillor Bibb\nFor: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Hooton\, Key\, Owles\, Puxty\, Woolley\nAgainst: – Councillors Dobbie\nAbstained: – Councillors Binns\, Blogg\, Doy\, Plastow\, Thompson \nCouncillor Blogg\nFor: – Councillors Binns\, Blogg\, Dobbie\, Plastow\, Thompson\nAbstained: – Councillors Bibb\, Bowler\, Coxon\, Craig\, Dannatt\, Davies\, Devine\, Doy\, Hooton\, Key\, Owles\, Puxty\, Woolley \nRESOLVED: To elect Councillor Bibb Vice Chair and Deputy Town Mayor for the 2026-27 municipal year. \nCouncillor Bibb signed and read aloud the Declaration of Acceptance of Office which was also signed by the Proper Officer. \nFC27/003  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nNo apologies for absence were received. \nFC27/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC27/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC27/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes:\nThere were no items for the exclusion of the public and press. \nFC27/007  Minutes of the Previous Meeting (Paper C pages 11 to 14)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 7 April 2026. \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 7 April 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillors Bowler\, Dannatt and Plastow abstained from voting on the above resolution. \nFC27/008  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Monday 13 April 2026 (Paper D pages 15 to 17)\nii. Policy Review Working Group\, Tuesday 21 April 2026 (Paper E pages 18 to 20)\niii. Planning Committee\, Tuesday 21 April 2026 (Paper F pages 21 to 25)\niv. Neighbourhood Plan Working Group\, Thursday 23 April 2026 (Paper G pages 26 to 29)\nv. Finance and Strategy Committee\, Tuesday 28 April 2026 (Paper H pages 30 to 33)  \nMinutes:\nRESOLVED: To NOTE the draft minutes of the Committees. \nFC27/009  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nMinutes:\nThe former Chair informed Members of the success of the Civic Charity Dinner and the Annual Town Meeting\, both of which had a great public turnout. \nii. Leader of Council\nMinutes:\nThe Leader advised that he and the Chair of the Personnel Committee had carried out the Town Clerk’s appraisal and Caretaker interviews and thanked all employees for another fantastic year. \niii. Representatives on Outside Bodies\nMinutes:\nNone received. \niv. Town Clerk (Paper I pages 34 to 71)\nMinutes:\nRESOLVED: To NOTE the Town Clerk’s report. \nFC27/010  Recommendations made by Committee (Paper J pages 72 to 91)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/005 Standing Order Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\n\nMinutes:\nRESOLVED: To adopt the reviewed Standing Orders. \nFC27/011  Recommendations made by Committee (Paper K pages 92 to 110)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/006 Financial Regulations Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Financial Regulations. \nMinutes:\nRESOLVED: To adopt the reviewed Financial Regulations. \nFC27/012  Recommendations made by Committee (Paper L pages 111 to 151)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/007 Structure and Functions Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions. \nMinutes:\nRESOLVED: To adopt the reviewed Structure and Functions. \nFC27/013  Recommendations made by Committee (Paper M pages 152 to 167)\nTo consider the following recommendation from Policy Review Working Group held 21 April 2026 (PO26/008 Members Code of Conduct Review):\nRESOLVED:  To RECOMMEND to FULL COUNCIL to adopt the reviewed Members Code of Conduct. \nMinutes:\nRESOLVED: To adopt the reviewed Members Code of Conduct. \nFC27/014  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 28 April 2026 (FS26/179 Insurance Renewal):\nRESOLVED:  To RECOMMEND to FULL COUNCIL that the insurance renewal with Zurich Municipal be approved on a 3-year Long-Term Agreement at a cost of £18\,524.59 per annum\, with £3\,524.59 to be funded from General Reserves. \nMinutes:\nRESOLVED: To approve the insurance renewal with Zurich Municipal on a three-year Long-Term Agreement at a cost of £18\,524.59 per annum\, with £3\,524.59 to be funded from General Reserves. \nFC27/015  Council Leader\nTo appoint a Leader of the Council \nMinutes:\nRESOLVED: To appoint Councillor Key as the Leader of the Council for the 2026-27 municipal year. \nNote: Councillor Dobbie voted against the above resolution.\nNote: Councillors Binns\, Plastow and Thompson abstained from voting on the above resolution. \nFC27/016  Council Deputy Leader\nTo appoint a Deputy Leader of the Council  \nMinutes:\nRESOLVED: To appoint Councillor Owles as the Deputy Leader of the Council for the 2026-27 municipal year. \nNote: Councillor Blogg voted against the above resolution.\nNote: Councillors Binns\, Dobbie\, Doy\, Plastow and Thompson abstained from voting on the above resolution. \nFC27/017  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nMinutes:\nRESOLVED: To appoint the following Members to the Finance and Strategy Committee for the 2026–27 municipal year: \n\nCouncillors Blogg\, Bowler\, Coxon\, Devine\, Dobbie\, Hooton and Puxty as full members\nCouncillors Craig and Key as ex-officio members and\nCouncillors Bibb and Owles as substitute members for the 2026-27 municipal year.\n\nRESOLVED: To appoint Councillor Bowler as Chair of the Finance and Strategy Committee for the 2026-27 municipal year. \nFC27/018  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair.  \nMinutes:\nRESOLVED: To appoint the following Members to the Property and Services Committee for the 2026–27 municipal year: \n\nCouncillors Binns\, Coxon\, Dannatt\, Davies\, Owles\, Plastow and Thompson as full members\nCouncillors Craig and Key as ex-officio members\nCouncillor Hooton as substitute member\n\nCouncillors Dannatt and Owles were both proposed and seconded for the position of Chair of the Property and Services Committee. \nA vote was taken on the appointment of Councillor Dannatt as Chair\, resulting in:\n8 votes for\n1 vote against\n9 abstentions \nA further vote was taken on the appointment of Councillor Owles as Chair\, resulting in:\n11 votes for\n7 abstentions \nRESOLVED: That Councillor Owles be appointed Chair of the Property and Services Committee for the 2026–27 municipal year. \nFC27/019  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair.  \nMinutes:\nRESOLVED: To appoint the following Members to the Personnel Committee for the 2026–27 municipal year: \n\nCouncillors Bibb\, Bowler\, Dannatt\, Hooton\, Owles\, Thompson and Woolley as full members\nCouncillors Craig and Key as ex-officio members\nCouncillor Davies as substitute member\n\nRESOLVED: To appoint Councillor Woolley as Chair of the Personnel Committee for the 2026-27 municipal year. \nFC27/020  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nMinutes:\nRESOLVED: To appoint the following Members to the Planning Committee for the 2026–27 municipal year: \n\nCouncillors Binns\, Blogg\, Dobbie\, Owles\, Plastow\, Puxty and Thompson as full members\nCouncillors Craig and Key as ex-officio members\nCouncillors Devine and Hooton as substitute members\n\nCouncillors Plastow and Puxty were both proposed and seconded for the position of Chair of the Planning Committee. \nA vote was taken on the appointment of Councillor Plastow as Chair\, resulting in:\n5 votes for\n1 vote against\n12 abstentions \nA further vote was taken on the appointment of Councillor Puxty as Chair\, resulting in:\n13 votes for\n5 abstentions \nRESOLVED: That Councillor Puxty be appointed Chair of the Planning Committee for the 2026–27 municipal year. \nFC27/021  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nMinutes:\nRESOLVED: To appoint Councillors Bibb\, Binns\, Dobbie\, Owles and Thompson to the Neighbourhood Plan Working Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/022  Emergency Community Plan Working Group\nTo appoint 3-5 Members to the Community Emergency Plan Working Group. \nMinutes:\nRESOLVED: To appoint Councillors Bibb\, Hooton\, Owles and Thompson to the Community Emergency Plan Working Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/023  Asset Transfer Task and Finish Group\nTo appoint 3 Members to the Asset Transfer Task and Finish Group. \nMinutes:\nRESOLVED: To appoint Councillors Bowler\, Dannatt and Owles to the Asset Transfer Task and Finish Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/024  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group. \nMinutes:\nRESOLVED: To appoint Councillors Davies\, Devine and Thompson to the Policy Review Working Group\, with Councillors Craig and Key serving as ex-officio members for the 2026-27 municipal year. \nFC27/025  Appointment of Representation on or work with External Bodies\nTo appoint representatives to outside bodies. \nMinutes:\nRESOLVED: To appoint the following representatives to outside bodies:\ni. Gainsborough Adventure Playground Association – Councillor Coxon\nNote: Councillors Plastow and Woolley voted against the above resolution. \nii. Friends of Richmond Park – Councillor Davies\nNote: Councillor Dobbie voted against the above resolution.\nNote: Councillor Binns abstained from voting on the above resolution. \niii. North Notts and Lincs Community Rail Partnership CIC – Councillor Owles\niv. Marshalls & Rose Brothers Memorial Charity – Councillor Woolley\nv. Gainsborough in Bloom – Councillor Davies\nvi. Safeguarding Champion – Councillor Hooton\nvii. First Aid Champion– Councillor Hooton\nviii. Armed Forces Champion – Councillor Dannatt \nFC27/026  Authorised Signatories – Payments\nTo approve authorised payment signatories for 2026/27 (5 authorised of which 2 sign). Current signatories are Councillors Bowler\, Craig\, Davies\, Key & Plastow. \nMinutes:\nRESOLVED: To appoint Councillors Bowler\, Craig\, Davies\, Key and Plastow as authorised payment signatories for 2026/27\, with any two signatures required. \nNote: Councillor Coxon voted against the above resolution.\nNote: Councillor Plastow abstained from voting on the above resolution. \nFC27/027  Authorised Signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2026/27. Current authorised persons are Town Clerk and those members on the Town Council’s bank mandates\, which currently are Councillors Bowler\, Craig\, Davies\, Key & Plastow.\nNote: Council now have a seal. \nMinutes:\nRESOLVED: To appoint the Town Clerk and RFO\, together with those members on the Town Council’s bank mandate\, currently are Councillors Bowler\, Craig\, Davies\, Key and Plastow as authorised persons to sign legal documents for 2026/27. \nNote: Councillor Plastow abstained from voting on the above resolution. \nFC27/028  Meeting Calendar for 2026 / 2027 (Paper N pages 168 to 169)\nTo consider and approve a meeting schedule for 2026/27. \nMinutes:\nRESOLVED:To approve a meeting schedule for 2026/27 \nFC27/029  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies. \nMinutes:\nRESOLVED: To approve Council’s subscriptions to:\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office\nv. Grants Online \nFC27/030  Motion received from Councillor Coxon\nTo discuss and make a decision regarding the provision of business cards for members who wish to have them.\nSeconded by Councillor Owles. \nMinutes:\nRESOLVED:To refer the matter to the Finance and Strategy Committee to obtain costings for generic Councillor business cards and 50 personalised business cards for each interested Member. Nine Councillors expressed an interest in receiving business cards. \nFC27/031  Motion received from Councillor Owles\nThe purpose of this motion is to seek support from members to collaborate effectively between the district councillors and town councillors in organising a street surgery in the marketplace on market days. \nI believe we can effectively utilise the West Lindsey’s pop-up gazebo and our new pop-up banners for the Town Council\, allowing us to engage with residents directly. This initiative would provide an excellent opportunity for us to discuss local matters\, gather information\, address any queries or concerns\, and relay pertinent questions to other ward councillors\, including those from the district council and Lincolnshire County Council. \nTo facilitate this process\, we would need to create a standard form\, which I understand the Town Clerk is willing to assist us in developing. This initiative aims to enhance our presence in the marketplace and to reinforce the identity of the Town Council\, showing that we are an approachable entity within the community rather than a faceless organisation. \nIt is essential to note that this would be a non-political event\, open to any members wishing to participate on Tuesdays and Saturdays. The platform will not serve to promote any individual political party but will focus solely on the benefits for our town\, including the facilities\, amenities\, and services provided by Gainsborough Town Council. \nI am seeking members support\, to establish this initiative on a weekly basis going forward. Importantly\, this proposal will not incur any expenditure for the Town Council\, as we have already secured approval from West Lindsey for the use of their pop-up gazebo\, which will be set up and dismantled as part of the general market operations\, used jointly by both organisations when members are available. \nSeconded by Councillor Coxon \nI look forward to your thoughts on this proposal and hope to receive your support in bringing this initiative to fruition. \nMinutes:\nRESOLVED: To support collaboration between District Councillors and Town Councillors in organising street surgeries in the Market Place on market days.\nIt was noted that a minimum of three Members to be in attendance at each session\, with Councillor Owles coordinating a rota and Member availability. \nNote: Councillor Dobbie voted against the above resolution.\nNote: Councillor Plastow abstained from voting on the above resolution. \nFC27/032  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nNo update was received. \nFC27/033  Correspondence (Paper O pages 170 to 171)\nTo note the correspondence previously circulated by email (for information only).\n\nMinutes:\nRESOLVED: To NOTE the correspondence circulated.\n \nFC27/034  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\ni. AGAR: Section 1 – Annual Governance Statement\nii. Year End Accounts 2025/26\niii. AGAR – Section 2 Accounting Statements\niv. Debt Write Off \nFC27/035  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 June 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting is scheduled for Tuesday 2 June 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 8:30pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-40/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Annual Council Meeting,Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260407T183000
DTEND;TZID=Europe/London:20260407T203000
DTSTAMP:20260508T094115Z
CREATED:20250502T095358Z
LAST-MODIFIED:20260508T094115Z
UID:45689-1775586600-1775593800@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 7 April 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 7 April 2026 - Full Council PUBLIC\n2026-04-07 Full Council Minutes\n\nAgenda and Minutes\nAttendance: Councillors Sheila Bibb\, Mark Binns\, Stephen Blogg\, Nicholas Coxon\, Richard Craig\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Doug Owles\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \nFC26/187  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Bowler\, Dannatt\, Plastow. \nFC26/188  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC26/189  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC26/190  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes:\nRESOLVED: to exclude the public and press from items FC26/197 and FC26/202 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nFC26/191  Churches Together Project Presentation\nTo receive presentation from Judi Swannack from Alive Church regarding the Churches Together Project. \nMinutes:\nMembers receive a presentation from Pastors John and Judi Swannack from Alive Church regarding the Gainsborough Churches Together Project. \nFC26/192  Minutes of the Previous Meeting (Paper A – pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 3 March 2026. \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 3 March 2026 be approved as a true and accurate record and signed by the Chair. \nFC26/193  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 10 March 2026 (Paper B pages 8 to 12)\nii. Personnel Committee\, Wednesday 11 March 2026 (Paper C pages 13 to 15)\niii. Planning Committee\, Tuesday 17 March 2026 (Paper D pages 16 to 21)\niv. Neighbourhood Plan Working Group\, Thursday 26 March 2026 (Paper E pages 22 to 25)\nv. Finance and Strategy Committee\, Tuesday 31 March 2026 (Paper F pages 26 to 29) \nMinutes:\nRESOLVED: To NOTE the draft minutes of the Committees. \nFC26/194  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nMinutes:\nThe Chair reminded Members about conduct and respect at meetings and his upcoming Civic Charity Dinner. \nii. Leader of Council\nMinutes:\nThe Leader updated Members on recent meetings attended. \niii. Representatives on Outside Bodies\nMinutes:\nCouncillor Davies reported on civic events attended as Deputy Mayor. \niv. Town Clerk (Paper G pages 30 to 67)\nMinutes:\nRESOLVED: To NOTE the Town Clerk’s report. \nFC26/195  Recommendation made by Committee\nTo consider the following recommendation from Planning Committee meeting held on Tuesday 17 March 2026 (PL26/238 Foxby Hill Entrance Gates\nRESOLVED: To support as it improves safety and RECOMMEND to FULL COUNCIL to use £5\,594.00 of Community Infrastructure Levy (CIL) funds to appoint Moulds Fencing to remove the existing gates and supply and install new gates and fencing at Foxby Hill Allotments\, but to raise concerns about the amount of CIL funds that have been spent on the allotments.\n \nMinutes:\nAt the request of Councillor Dobbie a recorded vote was taken as follows: –\nFor: Councillors Blogg\, Puxty\nAgainst: Councillors Bibb\, Coxon\, Craig\, Devine\, Dobbie\, Doy\, Key\, Owles\, Thompson\, Woolley\nAbstained: Councillors Binns\, Davies\, Hooton \nRecommendation FALLEN. \nNote: As recorded in PS26/081 should this recommendation not be supported by the Planning Committee and subsequently Full Council\, the works will instead be funded from budget line 8000/8 – Foxby Hill Allotments (Gate Reset). \nFC26/196  Community Asset Transfers (Paper H pages 68 to 69)\nTo note correspondence received from West Lindsey District Council. \nMinutes:\nRESOLVED: To NOTE correspondence received from West Lindsey District Council regarding community asset transfers. \nFC26/197  Roses Sports Ground Lease (Paper I pages 70 to 72)\nTo consider and resolve following correspondence received from West Lindsey District Council.\nExclusion of public and press recommended due to the confidential nature of the discussion. \nMinutes:\nRESOLVED: To support West Lindsey District Council approach for the Town Council to withdraw from the current lease arrangements at Roses Sports Ground in order for them to be progressed directly. \nNote: Councillor Davies and Devine abstained from voting on the above resolution. \nFC26/198  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nNo update received. \nFC26/199  Correspondence (Paper J pages 73 to 74)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: To NOTE the correspondence circulated. \nFC26/200  Items for Notification \nMinutes:\ni.     Debt Write Off \nFC26/201  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 May 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting scheduled for Tuesday 5 May 2026 at 6:30pm at Richmond House\, Morton Terrace. \n  \nSupplementary Agenda and Minutes\nFC26/202  Aisby Walk TNLCF (Paper K pages 2 to 9 Report to Property and Services Committee) (Paper L pages 10 to 31)\nTo consider Stage Two of The National Lottery Community Fund (TNLCF).\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nMembers considered Stage Two of The National Lottery Community Fund (TNLCF). \nAt the request of Councillor Dobbie a recorded vote was taken as follows: –\nFor: Councillors Bibb\, Binns\, Blogg\, Coxon\, Craig\, Davies\, Devine\, Dobbie\, Doy\, Hooton\, Owles\, Puxty\, Thompson\, Woolley\nAbstained: Councillor Key  \nRESOLVED: To\ni. Approve a budget allocation of £21\,815 for the appointment of Addison Hunt to support the Aisby Walk project\, including Stage Two submission requirements and procurement preparation. Budget to come from CIL funds subject to WLDC confirming this is allowed\, if not funds to come from General Reserves.\nii. Authorise the Communities Officer\, Town Clerk\, and Operations Manager to work with the appointed Project Manager to prepare and publish a tender via Find Tender\, in accordance with the Council’s Financial Regulations.\niii. Appoint Councillor Davies to be present at the opening of tenders.\niv. Appoint Councillors Craig\, Dobbie and Hooton to serve on the Tender Scoring Panel\, alongside the Town Clerk\, Operations Manager\, Communities Officer\, and Project Manager\, to evaluate submissions and make a recommendation to the Finance and Strategy Committee. \nThe meeting closed at 7:59pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-39/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260303T183000
DTEND;TZID=Europe/London:20260303T203000
DTSTAMP:20260804T133741Z
CREATED:20250502T095323Z
LAST-MODIFIED:20260804T133741Z
UID:45687-1772562600-1772569800@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 3 March 2026 at 6:30pm
DESCRIPTION:AGENDA - Tuesday 3 March 2026 - Full Council PUBLIC\n2026-03-03 Full Council Minutes \n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Douglas Owles\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager\nAmanda Clarke                   Communities Officer \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFC26/173  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Craig\, Dannatt\, Plastow. \nFC26/174  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC26/175  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC26/176  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes:\nNo items for the exclusion of public and press. \nFC26/177  Minutes of the Previous Meeting (Paper A pages 4 to 8)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 3 February 2026.            \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 3 February 2026 be approved as a true and accurate record and signed by the Chair. \nNote: Councillor Bowler abstained from voting on the above resolution. \nFC26/178  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Tuesday 10 February 2026 (Paper B pages 9 to 11)\nii. Personnel Committee\, Wednesday 11 February 2026 (Paper C pages 12 to 16)\niii. Planning Committee\, Tuesday 17 February 2026 (Paper D pages 17 to 22)\niv. Neighbourhood Plan Working Group\, Thursday 19 February 2026 (Paper E pages 23 to 25)\nv. Finance and Strategy Committee\, Tuesday 24 February 2026 (Paper F pages 26 to 29)\nvi. Community Emergency Plan Working Group\, Thursday 26 February 2026 (Paper G pages 30 to 32) \nMinutes:\nRESOLVED: To NOTE the draft minutes of the Committees. \nFC26/179  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper H (pages 33 to 70) \nMinutes:\ni. Chair of Council\nThe Chair advised of events he had attended\, thanked Members that attended his Civic Service and those that participated with readings\, and advised that his Mayors donation from 2024/25 civic year was handed over to Lindsey Lodge. \nii. Leader of Council\nThe Leader updated Members on recent meetings attended. \niii. Representatives on Outside Bodies\nCllr Hooton advised Members would be invited to St John Ambulance Gainsborough cadets group. \niv. Town Clerk\nRESOLVED: To NOTE the Town Clerk’s report. \nFC26/180  Recommendation made by Committee (Paper I pages 71 to 75)\nTo consider the following recommendation from Finance and Strategy Committee meeting held on Tuesday 24 February 2026 (FS26/150 Councillor Laptop Use & Return Agreement):\nRESOLVED: To RECOMMEND to FULL COUNCIL the adoption of the Councillor Laptop Use & Return Agreement \nMinutes:\nRESOLVED: To adopt the Councillor Laptop Use & Return Agreement. \nNote: Councillors Binns\, Dobbie and Doy abstained from voting on the above resolution. \nFC26/181  Direct Debit and BACS Payment Approval (Paper J pages 76 to 79)\nTo consider approval\, in accordance with Financial Regulations 7.10\, 8.7 and 8.8\, for payments to be made by Direct Debit and BACS. \nMinutes:\nRESOLVED: To\ni. Approve\, under Financial Regulation 8.7\, the use of variable Direct Debit for the payments listed in section 2.2 of Paper J.\nii. Approve\, under Financial Regulation 8.8\, the use of BACS for the payment listed in section 2.3 of Paper J. \nFC26/182  Annual Town Meeting (Paper K pages 80 to 83)\nTo consider and agree invitees to present at the Annual Town Meeting. \nMinutes:\nRESOLVED: To invite the following to present at the Annual Town Meeting:\ni. The Police and Crime Commissioner\nii. The Mayor of the Greater Lincolnshire Combined County Authority\niii. MP for Gainsborough\niv. The Men Shed \nFC26/183  Local Government Reorganisation\nTo consider any recent updates.\nAll four proposals are out for consultation. Members of the public may take part via the government’s consultation website before 26 March 2026 \nMinutes:\nThere was no recent update\, but the live consultation was noted. \nFC26/184  Correspondence (Paper L pages 84 to 85)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: To NOTE the correspondence circulated. \nFC26/185  Items for Notification \nMinutes:\ni.     Debt Write Off \nFC26/186  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 April 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting scheduled for Tuesday 7 April 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:18pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-38/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260203T183000
DTEND;TZID=Europe/London:20260203T203000
DTSTAMP:20260804T130942Z
CREATED:20250502T095231Z
LAST-MODIFIED:20260804T130942Z
UID:45685-1770143400-1770150600@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 3 February 2026 at 6:30pm
DESCRIPTION:AGENDA - Tuesday 3 February 2026 - Full Council PUBLIC\n2026-02-03 Full Council Minutes \n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Stephen Blogg\, Nicholas Coxon\, Richard Craig\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Douglas Owles\, Glenn Puxty\, Richard Thompson \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFC26/154  Apologies for Absence\nTo note apologies for absence. \nMinutes: \nApologies were received from Councillors Bowler\, Dannatt\, Plastow. \nFC26/155  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes: \nNo declarations of interest were declared. \nFC26/156  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes: \nNo dispensation requests were made. \nFC26/157  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes: \nRESOLVED: to exclude the public and press from items FC26/166 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed. \nFC26/158  Minutes of the Previous Meeting (Paper A pages 5 to 8) (Paper B pages 9 to 11)\nTo receive and resolve to sign as a true and accurate record the minutes of the Full Council meeting held Tuesday 6 January 2026 and Tuesday 13 January 2026. \nMinutes: \nRESOLVED: that the minutes of the Council meetings held on Tuesday 6 January 2026 and Tuesday 13 January 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillor Binns abstained from voting on the above resolution. \nFC26/159  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Friday 9 January 2026 (Paper C pages 12 to 14)\nii. Property and Services Committee\, Tuesday 13 January 2026 (Paper D pages 15 to 18)\niii. Personnel Committee\, Wednesday 14 January 2026 (Paper E pages 19 to 22)\niv. Neighbourhood Plan Working Group\, Thursday 15 January 2026 (Paper F pages 23 to 26)\nv. Community Emergency Plan Working Group\, Tuesday 20 January 2026 (Paper G pages 27 to 30)\nvi. Planning Committee\, Tuesday 20 January 2026 (Paper H pages 31 to 35)\nvii. Asset Transfer Working Group\, Wednesday 21 January 2026 (Paper I pages 36 to 38)\nviii. Finance and Strategy Committee\, Tuesday 27 January 2026 (Paper J pages 39 to 44) \nMinutes:\nRESOLVED: to NOTE the draft minutes of the Committees. \nFC26/160  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk (Paper K pages 45 to 79) \nMinutes:\ni. Chair of Council\nThe Chair advised of events he had attended\, of the upcoming Civic Service on 8 February\, and his Civic Dinner he is organising for 24 April.\nii. Leader of Council\nThe Leader updated Members on recent meetings attended.\niii. Representatives on Outside Bodies\nCllr Hooton updated Members on the progress of the St John Ambulance Gainsborough cadets group.\niv. Town Clerk\nRESOLVED: to NOTE the Town Clerk’s report \nFC26/161 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Personnel Committee\, one vacancy \nMinutes: \nRESOLVED: to appoint Councillor Blogg to the Personnel Committee\, and Councillor Thompson as a substitute member for the remainder of the 2025-26 municipal year. \nFC26/162  Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee meeting held on 13 January 2026 (PS26/071 Richmond House Guttering):\nRESOLVED: To RECOMMEND to FULL COUNCIL approval of the quotation submitted by T.G. Sowerby Developments Ltd for the replacement of approximately 40 meters of guttering and 18 meters of downpipe to the front and two sides of Richmond House\, at a cost of £10\,760.00 + VAT\, to be funded from General Reserves. \nMinutes: \nRESOLVED: To approve of the quotation submitted by T.G. Sowerby Developments Ltd for the replacement of approximately 40 meters of guttering and 18 meters of downpipe to the front and two sides of Richmond House\, at a cost of £10\,760.00 + VAT\, to be funded from General Reserves. \nFC26/163  Recommendation made by Committee (Paper L pages 80 to 85)\nTo consider the following recommendation from Personnel Committee meeting held on 14 January 2026 (PC26/045 Neonatal Care Leave Policy):\nRESOLVED: To RECOMMEND to FULL COUNCIL to adopt a Neonatal Care Leave Policy. \nMinutes: \nRESOLVED: To adopt a Neonatal Care Leave Policy. \nFC26/164  Recommendation made by Committee (Paper M pages 86 to 89)\nTo consider the following recommendation from Asset Transfer Task & Finish Group meeting held on Wednesday 21 January 2026 (AT26/016 WLDC Property and Asset Review)\nRESOLVED: To RECOMMEND to FULL COUNCIL that conversations commence with West Lindsey District Council to explore\, in principle\, the transfer of the following sites: \nMinutes:\nRESOLVED: That conversations commence with West Lindsey District Council to explore\, in principle\, the transfer of the following sites\, and approve the letter to WLDC: \nOperational \n\nMarshalls Sports Ground – Building and Land\nLevellings\nRichmond House and Gardens\nRoses Sports Ground – Building and Land\n\nPossible Future Operational \n\nCox’s Hill Nursery Site\nGeneral Cemetery Land\nQueensfield Playing Field\nRichmond House Lodge\n\nProtection of Public Green Spaces \n\nLand at Ashcroft Road (Play Park)\nBaltic Mill Land\nWhitton Gardens\nCaskgate Street Land (Former Guildhall site)\nCorringham Road (The Gap)\n\n\nFC26/165  Recommendation made by Committee (Paper N pages 90 to 94)\nTo consider the following recommendation from Finance and Strategy Committee meeting held on Tuesday 27 January 2026 (FS26/139 Councillor Laptop Use & Return Agreement)\nRESOLVED: To RECOMMEND TO FULL COUNCIL the adoption of the Councillor Laptop Use & Return Agreement. \nMinutes:\nRESOLVED: To remove the words “for party-political purposes or” from 3.3\, ask WLDC for a copy of their agreement and refer back to Finance and Strategy Committee.\nNote: Councillors Bibb and Craig left the meeting at 7:38pm. \nFC26/166  Richmond House Condition Report and Feasibility Study (Paper O pages 95 to 107)\nTo consider working jointly with WLDC to commission a condition survey and feasibility study carried to for Richmond House and the surrounding Park. \nMinutes:\nRESOLVED: To\n1. Approve the Town Clerk continuing to work collaboratively with West Lindsey District Council to jointly commission:\no an updated condition survey of Richmond House; and\no a feasibility study to explore the future potential use of the building.\n2. Approve the allocation of funding from earmarked reserves to meet the Council’s share of the agreed costs.\n3. Note that a further report will be brought back to Members once the surveys and feasibility work have been completed\, setting out findings\, options\, and any recommendations for future action. \nFC26/167  Annual Civic Service Date\nTo consider booking All Saints Parish Church on an annual basis for third Sunday of September for the annual Civic Service. \nMinutes:\nRESOLVED: To book All Saints Parish Church on an annual basis for the third Sunday of September for the annual Civic Service.\nNote: Councillor Devine abstained from voting on the above resolution. \nFC26/168  Annual Town Meeting (Paper P pages 108 to 110)\nTo consider and agree invitees to present at the Annual Town Meeting. \nMinutes:\nRESOLVED: To\ni. Invite STEP Fusion to present\nii. Invite WLDC to present about LGR\niii. Invite Andys Man Club to either present or have a stall\niv. Invite St John Ambulance to have a stall\nv. Invite Gainsborough Neighbourhood Plan to either present or have a stall\nvi. Set the format to have an interval for attendees to look around the stalls \nFC26/169  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nRESOLVED: to NOTE the update from the Town Clerk regarding the WLDC Briefing she attended on Monday 2 February. \nFC26/170  Correspondence (Paper Q pages 111 to 112)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: to NOTE the correspondence circulated. \nFC26/171  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\n\nMinutes:\ni.     Debt Write Off \nFC26/172  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 March 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Full Council meeting scheduled for Tuesday 3 March 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 8:09pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-37/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260113T180000
DTEND;TZID=Europe/London:20260113T183000
DTSTAMP:20260804T124610Z
CREATED:20260108T162818Z
LAST-MODIFIED:20260804T124610Z
UID:47950-1768327200-1768329000@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council - Tuesday 13 January 2026 at 6:00pm
DESCRIPTION:2026-01-13 Summons and Agenda FC\n2026-01-13 Full Council Minutes \n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Stpehen Blogg\, Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Caz Davies (C)\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Hooton\, Paul Key\, Glenn Puxty\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFC26/154  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Bowler\, Owles. \nFC26/155  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC26/156  Chair of the Council\nTo appoint a new Chair of the Council for the remainder of 2025/26 municipal year. \nMinutes:\nRESOLVED: to elect Councillor Woolley Chair and Town Mayor for the remainder of 2025-26 municipal year.\nNote: Councillor Doy abstained from voting on the above resolution.\nCouncillor Woolley signed and read out the Declaration of Acceptance of Office which was also signed before the Proper Officer and took the Chair. \nFC26/157  Vice Chair of the Council\nTo appoint Vice Chair for the remainder of 2025/26 municipal year\, should the position become vacant following item FC26/156. \nMinutes:\nN/A \nFC26/158  2025 / 26 Civic Service\nTo consider whether the Civic Service\, organised for Sunday 8 February 2026\, is to proceed. \nMinutes:\nRESOLVED: To proceed with the Civic Service\, organised for Sunday 8 February 2026. \nFC26/159  Time and Date of Next Meeting\nTo note the next Full Council meeting is scheduled for Tuesday 3 February 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Full Council meeting scheduled for Tuesday 3 February 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 6:14pm.
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-3/
LOCATION:Lincolnshire
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260106T183000
DTEND;TZID=Europe/London:20260106T203000
DTSTAMP:20260804T124230Z
CREATED:20250502T095152Z
LAST-MODIFIED:20260804T124230Z
UID:45683-1767724200-1767731400@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 6th January 2026 at 6:30pm
DESCRIPTION:AGENDA - Tuesday 6 January 2026 - Full Council\n2026-01-06 Full Council Minutes \n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Stephen Blogg\, Nicholas Coxon\, Caz Davies\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Key\, Douglas Owles\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley (arrived at 7:11pm) \nIn Attendance:\nRachel Allbones                  Town Clerk\nSean Alcock                        Operations Manager \nVenue: Meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ. \nFC26/141  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Binns\, Bowler\, Craig\, Dannatt\, Plastow.\nCouncillor Woolley would be late due to dealing with Council business. \nFC26/142  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC26/143  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC26/144  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes:\nNo items for the exclusion of public and press. \nFC26/145  Minutes of the Previous Meeting (Paper A pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Fell Council meeting held on Tuesday 2 December 2025. \nMinutes:\nRESOLVED: that the minutes of the Council meeting held on Tuesday 2 December 2025 be approved as a as a true and accurate record and signed by the Chair. \nNote: Councillors Bibb\, Dobbie and Owles abstained from voting on the above resolution. \nFC26/146  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Friday 28 November 2025 (Paper B pages 8 to 9)\nii. Asset Transfer Working Group\, Thursday 4 December 2025 (Paper C pages 10 to 12)\niii. Finance and Strategy Committee\, Tuesday 16 December 2025 (Paper D pages 13 to 17)\niv. Planning Committee\, Wednesday 17 December 2025 (Paper E pages 18 to 22) \nMinutes:\nRESOLVED: to NOTE the draft minutes of the Committees. \nNote: Councillor Key abstained from voting on the above resolution. \nFC26/147  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk (Paper F pages 23 to 55) \nMinutes:\ni. Chair of Council\nNo update received. \nii. Leader of Council\nThe Leader updated Members on recent events attended. \niii. Representatives on Outside Bodies\nNo announcements. \nNote: Councillor Woolley arrived at the meeting at 7:11pm. \niv. Town Clerk\nRESOLVED: to NOTE the Town Clerk’s report. \nFC26/148  Recommendations made by Committee (Paper G pages 56 to 78)\nTo consider the following recommendation from Finance and Strategy Committee held 16 December 2025 (FS26/114 Draft 2026 / 2027 Budget)\nRESOLVED: to RECOMMEND to FULL COUNCIL the draft proposed budget for 2026/27 with a precept of £748\,220 which equates to a 3.69% increase. \nMinutes:\nNote: Councillor Woolley left the meeting. \nAt the request of Councillor Dobbie a recorded vote was taken as follows: –\nFor: Councillors Bibb\, Coxon\, Davies\, Devine\, Key\, Owles\, Puxty\, Thompson\nAgainst: Councillors Dobbie\, Doy\nAbstained: Councillor Blogg \nRESOLVED: to approve the draft proposed budget for 2026/27 with a precept of £748\,220 which equates to a 4.72% increase (following revised Tax Base from WLDC). \nFC26/149  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 16 December 2025 (FS26/124 Richmond House Conservatory Removal)\nRESOLVED: to RECOMMEND to FULL COUNCIL: to approve the tender submitted by T.G. Sowerby Developments Ltd at the maximum cost of £34\,750\, having achieved the highest overall score and represents the best balance of quality\, compliance and value for money. \nMinutes:\nRESOLVED: to approve the tender submitted by T.G. Sowerby Developments Ltd at the maximum cost of £34\,750\, having achieved the highest overall score and represents the best balance of quality\, compliance and value for money. \nFC26/150  Local Government Reorganisation (Paper H pages 79 to 80)\nTo consider any recent updates. \nMinutes:\nRESOLVED: to NOTE the update. \nFC26/151  Correspondence (Paper I pages 81 to 82)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: to NOTE the correspondence circulated. \nFC26/152  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\ni.     Debt Write Off \nFC26/153  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 February 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the next Full Council meeting scheduled for Tuesday 3 February 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:39pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-36/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251202T183000
DTEND;TZID=Europe/London:20251202T203000
DTSTAMP:20260113T120742Z
CREATED:20250502T095106Z
LAST-MODIFIED:20260113T120742Z
UID:45681-1764700200-1764707400@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [214.38 KB]  \nAGENDA - Tuesday 2 December 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 2 December 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.  \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/127  Apologies for Absence\nTo note apologies for absence. \nFC26/128  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/129  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/130  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/131  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 November 2025 (pages 4 to 7) \nFC26/132  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Community Emergency Plan Working Group\, Friday 7 November 2025 Paper B (pages 8 to 10)\nii. Property and Services Committee\, Tuesday 11 November 2025 Paper C (pages 11 to 13)\niii. Personnel Committee\, Wednesday 12 November 2025 Paper D (pages 14 to 16)\niv. Planning Committee\, Tuesday 18 November 2025 Paper E (pages 17 to 22)\nv. Finance and Strategy Committee\, Tuesday 25 November 2025 Paper F (pages 23 to 26) \nFC26/133  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper G (pages 27 to 63) \nFC26/134  Gainsborough in Bloom\nTo consider the request from Gainsborough in Bloom regarding whether any Councillor is willing to step into the vacant Chair position\, or whether any Member of the public known to the Council may be suitable for the role. \nFC26/135  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 November 2025 (FS26/103 IT Provision for Members)\nRESOLVED: to RECOMMEND to FULL COUNCIL: to\ni. Approve the purchase of x16 HP 250 G10 laptops (£6\,800)\, (or to those Councillors that request one) and initial set up costs (£1\,040).\nii. Upgrade to Premium licences at an additional £196.80/month.\niii. Approves the increase in the IT support agreement at an additional £294/month.\niv. That if Councillors request a laptop\, hardcopy papers will no longer be provided. \nFC26/136  Aisby Walk Skate Park\nTo note the submission of the application to the FCC Communities Foundation for improvements to the Aisby Walk Skate Park and to consider the required third-party funding contribution in accordance with the grant conditions.\nPaper H (pages 64 to 65) \nFC26/137  Local Government Reorganisation\nTo consider any recent updates.\nPaper I (pages 66 to 90) \nFC26/138  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 91 to 92)\n \nFC26/139  Items for Notification\ni.     Debt Write Off \nFC26/140  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 January 2026 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 November 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-35/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251104T183000
DTEND;TZID=Europe/London:20251104T203000
DTSTAMP:20251203T121455Z
CREATED:20250502T095013Z
LAST-MODIFIED:20251203T121455Z
UID:45679-1762281000-1762288200@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [180.12 KB]  \nAGENDA - Tuesday 4 November 2025 - Full Council 2025. \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 4 November 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.    \nA maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/114  Apologies for Absence  \nTo note apologies for absence. \nFC26/115  Declarations of Interest  \nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/116  Dispensation Requests  \nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/17    Items for Exclusion of Public and Press \nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC26/118  Minutes of the Previous Meeting To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record. \nPaper A Tuesday 14 October 2025 (pages 4 to 6) \nFC26/119  Committee Meeting Minutes \nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein. \ni. Personnel Committee\, Wednesday 8 October 2025 Paper B (pages 7 to 10) \nii. Planning Committee\, Tuesday 21 October 2025 Paper C (pages 11 to 16) \niii. Finance and Strategy Committee\, Tuesday 28 October 2025 Paper D (pages 17 to 20) \niv. Asset Transfer Task and Finish Group\, Wednesday 29 October 2025 Paper E (pages 21 to 23) \nv. Neighbourhood Plan Working Group\, Thursday 30 October 2025 Paper F (pages 24 to 26) \nFC26/120  Announcements  \nTo receive and note updates from: – \ni. Chair of Council \nii. Leader of Council \niii. Representatives on Outside Bodies \niv. Town Clerk Paper G (pages 27 to 70) \nFC26/121  Recommendations made by Committee \nTo consider the following recommendation from Finance and Strategy Committee held 28 October 2025 (FS26/090 CCLA) \nRESOLVED: to RECOMMEND to FULL COUNCIL: to subject to a successful withdrawal process\, a further £330\,000 be deposited into the CCLA Public Sector Deposit Fund. \nFC26/122  Recommendations made by Committee \nTo consider the following recommendation from Neighbourhood Plan Working Group held 30 October 2025 (NP26/008 Review the Gainsborough Neighbourhood Plan) \nRESOLVED: to RECOMMEND to FULL COUNCIL: to appoint Planning with People to carry out a scoping exercise at a cost of £2\,400 to begin the Neighbourhood Plan review. \nFC26/123  Local Government Reorganisation \nTo consider any recent updates. \nFC26/124  Correspondence \nTo note the correspondence previously circulated by email (for information only). Paper H (pages 71 to 72) \nFC26/125  Items for Notification \ni.     Debt Write Off \nFC26/126  Time and Date of Next Meeting  \nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 December 2025 at 6:30pm.   Rachel Allbones Town Clerk Richmond House Gainsborough Thursday\, 30 October 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-34/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251014T183000
DTEND;TZID=Europe/London:20251014T193000
DTSTAMP:20251125T145550Z
CREATED:20251009T135114Z
LAST-MODIFIED:20251125T145550Z
UID:47142-1760466600-1760470200@gainsborough-tc.gov.uk
SUMMARY:Extraordinary Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [152.78 KB]  \nAGENDA - Tuesday 14 October 2025 - Extraordinary Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend an Extraordinary meeting of Gainsborough Town Council to be held on Tuesday 14 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \n AGENDA\nFC26/107  Apologies for Absence\nTo note apologies for absence. \nFC26/108  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/109  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/110  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/111  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 October 2025 (pages 3 to 7) \nFC26/112  Richmond House \nTo receive and approve quotation received for phase 2 of the dry rot remedial works at Richmond House.\nPaper B (pages 8 to 10)\nExclusion of public and press recommended due to time sensitive commercial sensitivity. \nFC26/113  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm. \n  \nCouncillor James Plastow\nChair\nRichmond House\nGainsborough \nThursday\, 09 October 2025
URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-full-council-2/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20251007T183000
DTEND;TZID=Europe/London:20251007T203000
DTSTAMP:20251125T151212Z
CREATED:20250502T094940Z
LAST-MODIFIED:20251125T151212Z
UID:45677-1759861800-1759869000@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [147.27 KB]  \nAGENDA - Tuesday 7 October 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 7 October 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.  \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/089  Silence and Remembrance for former Mayor Pearl Banyard\nThe Council will pause to honour the memory of former Councillor and Mayor Pearl Banyard recognising her service to the town and community. A moment of silence will be observed in remembrance. \nFC26/090  Presentation of Citizen of the year\nTo award Pete Gray with the Citizen of the Year award. \nFC26/091  Apologies for Absence\nTo note apologies for absence. \nFC26/092  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/093  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/094  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/095  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 2 September 2025 (pages 5 to 8) \nFC26/096  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 September 2025 Paper B (pages 9 to 13)\nii. Personnel Committee\, Wednesday 10 September 2025 Cancelled\niii. Planning Committee\, Tuesday 16 September 2025 Paper C (pages 14 to 18)\niv. Finance and Strategy Committee\, Tuesday 30 September 2025 Paper D (pages 19 to 24) \nFC26/097  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 25 to 65) \nFC26/098  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 September 2025 (PS26/036 Love Lane Allotment Drainage Report)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to install new land drain (approx. 43m) at Love Land Allotment at a cost of £3\,200 +VAT to be taken from General Reserves.           \nFC26/099  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 16 September 2025 (PL26/098 Lincolnshire Road Safety Partnership & Archer Survey)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to decide whether members visit the Lincolnshire Road Partnership or request that Lincolnshire Road Safety Partnership do a presentation to Council. \nFC26/100  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 September 2025 (FS26/076 Mission\, Vision and Values Review)\nRESOLVED:  to RECOMMEND to FULL COUNCIL approve the reviewed the Council’s Vision and Mission statement as per the below: \nGainsborough Town Council’s Mission:\n“Working with our community to secure Gainsborough’s best future.”\nOur mission is to enhance the quality of life for Gainsborough’s residents and businesses by: \n\nPromoting economic wellbeing and opportunities for growth.\nSupporting a healthy\, active\, and inclusive community.\nDeveloping and maintaining our assets\, green spaces\, and recreation facilities.\nEngaging openly with our community to shape local priorities together.\nEnsuring effective governance through transparency\, accountability\, and sound financial management.\nProtecting our environment and responding to climate change for a sustainable future.\nCelebrating Gainsborough’s heritage\, culture\, and identity while fostering regeneration and innovation.\nValuing and developing our staff team to deliver high-quality services.\n\n Gainsborough Town Council’s Vision:\n“A thriving\, inclusive\, and sustainable Gainsborough — a town that celebrates its heritage\, supports economic growth and wellbeing\, protects the environment\, and fosters pride\, opportunity\, and community for all.” \nGainsborough Town Council’s Values:\nIntegrity\, transparency\, and openness.\nPartnership working with residents\, businesses\, and agencies.\nAdvocacy for the people of Gainsborough.\nValue for money in service delivery. \nGainsborough Town Council’s Motto:\n“Strive for the Gain of All” \nFC26/101  Asset Transfer Working Group\nTo approve the draft Terms of Reference for the Asset Transfer Working Group and appoint Members thereto.\nPaper F (pages 66 to 68)  \nFC26/102  AGAR 2024/25\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2025.\nPaper G (pages 69 to 76)  \nFC26/103  Local Government Reorganisation\nTo consider any recent updates. \nFC26/104  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 77 to 79)\n \nFC26/105  Items for Notification\ni.     Debt Write Off \nFC26/106  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 02 October 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-33/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250902T183000
DTEND;TZID=Europe/London:20250902T203000
DTSTAMP:20251009T120235Z
CREATED:20250502T094911Z
LAST-MODIFIED:20251009T120235Z
UID:45675-1756837800-1756845000@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [213.89 KB]  \nAGENDA - Tuesday 2 September 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 2 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nWelcome from the Chair and housekeeping \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.  \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/072  Silence and Remembrance for Former Councillor Keith Panter\nThe Council will pause to honour the memory of former Councillor Keith Panter recognising his service to the town and community. A moment of silence will be observed in remembrance. \nFC26/073  Apologies for Absence\nTo note apologies for absence. \nFC26/074  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/075  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/076  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/077  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 1 July 2025 (pages 4 to 8) \nFC26/078  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 15 July 2025 Paper B (pages 9 to 12)\nii. Personnel Committee\, Wednesday 16 July 2025 Paper C (pages 13 to 15)\niii. Planning Committee\, Tuesday 22 July 2025 Paper D (pages 16 to 20)\niv. Finance and Strategy Committee\, Tuesday 29 July 2025 Paper E (pages 21 to 24)\nv. Planning Committee\, Tuesday 19 August 2025 Paper F (pages 25 to 28)\nvi. Finance and Strategy Committee\, Tuesday 26 August 2025 Paper G (pages 29 to 32) \nFC26/079  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper H (pages 33 to 83) \nFC26/080  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 15 July 2025 (PS26/023 Tree Management Strategy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Tree Management Strategy.\nPaper I (pages 84 to 94) \nFC26/081  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/046 IT Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the IT Policy.\nPaper J (pages 95 to 98) \nFC26/082  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 29 July 2025 (FS26/047 CCLA News)\nRESOLVED:  to RECOMMEND to FULL COUNCIL following resolution FC26/062ii Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund to put the resolution in abeyance and revisit in October 2025 once further information of the change to the corporate ownership of CCLA has been received. \nFC26/083  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 26 August 2025 (FS26/064 Roses AWP Sinking Fund)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Release the £59\,500 sinking fund\nii. Assign to GTF the accrued interest on the sinking fund £3\,766.71\niii. Provide a bridging loan for the VAT element of the invoice £22\,800\, this would be subject to a legal repayment agreement. \nFC26/084  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper K (pages 99 to 103) \nFC26/085  Local Government Reorganisation\nTo consider any recent updates.\nPaper L (pages 104 to 118)  \nFC26/086  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper M (pages 119 to 120)\n \nFC26/087  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/088  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 28 August 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-32/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250701T183000
DTEND;TZID=Europe/London:20250701T203000
DTSTAMP:20250904T084208Z
CREATED:20250502T094832Z
LAST-MODIFIED:20250904T084208Z
UID:45673-1751394600-1751401800@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [127.22 KB]  \nAGENDA - Tuesday 1 July 2025 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 1 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.  \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nFC26/053  Apologies for Absence\nTo note apologies for absence. \nFC26/054  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/055  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/056  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/057  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 June 2025 (pages 5 to 10) \nFC26/058  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Planning Committee\, Tuesday 17 June 2025 Paper B (pages 11 to 15)\nii. Finance and Strategy Committee\, Tuesday 24 June 2025 Paper C (pages 16 to 19) \nFC26/059  Co-option of North West Ward Vacancy\nTo receive written applications for the office of Town Councillor and to Co-opt a candidate to fill the existing vacancy for Gainsborough North-West Ward (further applications may be presented on the day).\nConsider exclusion of Public and Press due to personal nature of discussion under 6.3 of the policy.\nPaper D (pages 20 to 27)  \nFC26/060  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 28 to 35) \nFC26/061 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/062  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/029 Investments)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to\ni. Amend 9.5 of the Investment Strategy to read “Investment Account will be with CCLA up to £500\,000. Earmarked Reserves and any remaining General Reserve not allocated to the current / deposit accounts.”\nii. Deposit a further £300\,000 in the Council’s CCLA Public Sector Deposit Fund. \nFC26/063  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/031 Financial Regulations)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to amend 6.8 of Financial Regulations to read “For contracts estimated to exceed £60\,000 including VAT\, the Town Clerk shall advertise an open invitation for tenders in compliance with any relevant provisions of the Legislation. Tenders shall be invited in accordance with Appendix 1. \nFC26/064  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/032 Vehicle)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to allocate a budget of £7\,000 (excluding VAT) from General Reserves to purchase a small van. Councillor Hooton to work with the Operations Manager and Town Clerk to purchase a vehicle. \nFC26/065  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 24 June 2025 (FS26/033 Community Emergency Plan)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to appoint a Community Emergency Plan Working Group and determine their terms of reference. Recommendation for member appointments are Councillors Bibb\, Hooton and Thompson\, but happy to take further recommendations at the meeting.\nPaper F (pages 36 to 38) \nFC26/066  Member champion for Armed Forces\nTo consider appointment of a Member Champion for Armed Forces. \nFC26/067  Market Poll\nTo consider results of the poll on the re-establishment of an indoor market in the town.\nPaper G (pages 39 to 41) \nFC26/068  Local Government Reorganisation\nTo consider any recent updates. \nFC26/069  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 42 to 43)\n \nFC26/070  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/071  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 26 June 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-31/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250603T183000
DTEND;TZID=Europe/London:20250603T203000
DTSTAMP:20250709T154236Z
CREATED:20250502T094714Z
LAST-MODIFIED:20250709T154236Z
UID:45670-1748975400-1748982600@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [141.59 KB]  \nAGENDA - Tuesday 3 June 2025 - Full Council \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 3 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.  \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\nWelcome from the Chair and housekeeping \nFC26/033  Apologies for Absence\nTo note apologies for absence. \nFC26/034  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/035  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/036  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/037  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 May 2025 (pages 5 to 12) \nFC25/038  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 13 May 2025 Paper B (pages 13 to 15)\nii. Personnel Committee\, Wednesday 14 May 2025 Cancelled\niii. Planning Committee\, Tuesday 20 May 2025 Paper C (pages 16 to 20)\niv. Finance and Strategy Committee\, Wednesday 28 May 2025 Paper D (pages 21 to 25) \nFC26/039  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 26 to 65) \nFC26/040 Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one substitute vacancy\nii. Planning Committee\, one vacancy \nFC26/041  AGAR: Section 1 – Annual Governance Statement\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2024/25 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2025.”\nPaper F (pages 66 to 71) \nFC26/042  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/007 Exhumation Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Exhumation Policy.\nPaper G (pages 72 to 75) \nFC26/043  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/008 Shallow Graves Policy)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Shallow Graves Policy.\nPaper H (pages 76 to 79) \nFC26/044  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/010 Year End Accounts 2024/25)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2024/25 financial year: –\ni. Consolidated Balance Sheet Paper I (pages 80 to 83)\nii. Income and Expenditure Account Report Paper J (pages 84 to 86)\niii. Income and Expenditure Account Analysis Report Paper K (pages 87 to 89)\niv. Income and Expenditure by Budget Headings Report Paper L (pages 90 to 96)\nv. Trial Balance Paper M (pages 97 to 99) \nFC26/045  Recommendations made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/011 AGAR – Section 2 Accounting Statements)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.\nPaper N (pages 100 to 101) \nFC26/046  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to host Armed Forces Day 2026 (provisionally set for Saturday 20th June) in partnership with AFVBC\, Gainsborough Old Hall and WLDC with the agreement of said parties. This may call for some small investment (up to £1\,000) from local budget. Officer time to be kept to an absolute minimum.\nSeconded by Councillor Coxon \nFC26/047  Motion from Councillor Dannatt\nI\, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture\, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.\nSeconded by Councillor Coxon \nFC26/048  Local Government Reorganisation\nTo consider any recent updates. \nFC26/049  Community Infrastructure Levy\nTo consider proposals for the CIL fund of £34\,367.08.\nPaper O (pages 102 to 110) \nFC26/050  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper P (pages 111 to 112)\n \nFC26/051  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC26/052  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 29 May 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-30/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250506T183000
DTEND;TZID=Europe/London:20250506T203000
DTSTAMP:20250606T142957Z
CREATED:20240508T074423Z
LAST-MODIFIED:20250606T142957Z
UID:33383-1746556200-1746563400@gainsborough-tc.gov.uk
SUMMARY:Annual Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [146.11 KB]  \nAGENDA - Tuesday 6 May 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 6 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.  \n A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council. \n AGENDA\n Welcome from the Chair and housekeeping \nFC26/001  Election of the Chair of the Town Council for the 2025/26 Civic year\nTo elect a Chair and Town Mayor for the 2025-26 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office.\nPaper A (pages 6 to 7) \nFC26/002  Election of the Vice Chair of the Town Council for the 2025/26 Civic year\nTo elect a Vice Chair and Deputy Town Mayor for the 2025-26 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\nPaper B (pages 8 to 9) \nFC26/003  Apologies for Absence\nTo note apologies for absence. \nFC26/004  Declaration of Acceptance of Office\nTo consider whether to permit receiving any declarations of office at a later date and fix date.\nLocal Government Act 1972\, section 83 Declaration of acceptance of office\n(4) A person elected to the office of chairman of a parish or community council or parish or community councillor shall —\n(a) in the case of the chairman\, at the meeting at which he is elected;\n(b) in the case of a councillor\, before or at the first meeting of the parish or community council after his election; or\n(c) in either case if the council at that meeting so permit\, before or at a later meeting fixed by the council. \nFC26/005  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC26/006  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC26/007  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC26/008  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper C Tuesday 1 April 2025 (pages 10 to 14) \nFC25/009  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 8 April 2025 Paper D (pages 15 to 18)\nii. Personnel Committee\, Wednesday 9 April 2025 Paper E (pages 19 to 21)\niii. Planning Committee\, Tuesday 15 April 2025 Paper F (pages 22 to 26)\niv. Policy Review Working Group\, Wednesday 16 April 2025 Paper G (pages 27 to 29)\nv. Finance and Strategy Committee\, Tuesday 22 April 2025 Paper H (pages 30 to 33) \nFC26/010  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper I (pages 34 to 42) \nFC26/011  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/005 Standing Order Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\nPaper J (pages 43 to 62)  \nFC26/012  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/006 Financial Regulations Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Financial Regulations.\nPaper K (pages 63 to 85) \nFC26/013  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/007 Structure and Functions Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions.\nPaper L (pages 86 to 126) \nFC26/014  Recommendations made by Committee\nTo consider the following recommendation from Policy Review Working Group held 16 April 2025 (PO25/008 Members Code of Conduct Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Members Code of Conduct.\nPaper M (pages 127 to 142) \nFC26/015  Council Leader\nTo appoint a Leader of the Council \nFC26/016  Council Deputy Leader\nTo appoint a Deputy Leader of the Council \nFC26/017  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nFC26/018  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair. \nFC26/019  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair. \nFC26/020  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nFC26/021  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nFC26/022  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group.  \nFC26/023  Appointment of Representation on or work with External Bodies\nTo appoint representatives to outside bodies:\ni. Gainsborough Adventure Playground Association\nii. Friends of Richmond Park – No longer required\niii. North Notts and Lincs Community Rail Partnership CIC\niv. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nv. Gainsborough Transport Strategy Board (LCC)\nvi. Marshalls & Rose Brothers Memorial Charity\nvii. Gainsborough in Bloom\nviii. Safeguarding Champion\nix. First Aid Champion \nFC26/024  Authorised Signatories – Payments\nTo approve authorised payment signatories for 2025/26 (5 authorised of which 2 sign). Current signatories are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.  \nFC26/025  Authorised Signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2025/26. Current authorised persons are Town Clerk and those members on the Town Council’s bank mandate\, which currently are Cllrs Bowler\, Craig\, Davies\, Key & Plastow.\nNote: Council now have a seal. \nFC26/026  Meeting Calendar for 2025 / 2026\nTo consider and approve a meeting schedule for 2025/26.\nPaper N (pages 143 to 144) \nFC26/027  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies;\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office \nFC26/028  Allotment Site Representatives\nTo approve the appointment of the Site Representatives for Foxby Hill\, Love Lane\, North Warren and Showfield Allotments.\nPaper O (pages 145 to 146)  \nFC26/029  Local Government Reorganisation\nTo receive:\ni. A letter from the Leader of West Lindsey District Council regarding Local Government Reorganisation.\nii. Secretary of State’s Annual Report on Devolution 2023-24\nPaper P (pages 147 to 173)  \nFC26/030  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper Q (pages 174 to 175)\n \nFC26/031  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. AGAR: Section 1 – Annual Governance Statement\nii. Year End Accounts 2024/25\niii. AGAR – Section 2 Accounting Statements \nFC26/032  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 30 April 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-28/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Annual Council Meeting,Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250401T183000
DTEND;TZID=Europe/London:20250401T203000
DTSTAMP:20250520T084554Z
CREATED:20240508T074352Z
LAST-MODIFIED:20250520T084554Z
UID:33382-1743532200-1743539400@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [124.08 KB]  \nAGENDA - Tuesday 1 April 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 1 April 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nWelcome from the Chair and housekeeping \nFC25/178  Apologies for Absence\nTo note apologies for absence. \nFC25/179  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/180  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/181  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n FC25/182  Community Emergency Planning\nTo receive a presentation from Emma Wilkinson\, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning. \nFC25/183  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 March 2025 (pages 5 to 8) \nFC25/184  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Wednesday 12 March 2025 Paper B (pages 9 to 11)\nii. Personnel Committee\, Wednesday 12 March 2025 Paper C (pages 12 to 14)\niii. Planning Committee\, Tuesday 18 March 2025 Paper D (pages 15 to 20)\niv. Finance and Strategy Committee\, Tuesday 25 March 2025 Cancelled \n FC25/185  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E TO FOLLOW \nFC25/186  Appointment for Representation on Outside Body\nTo consider making appointment to Gainsborough in Bloom. \nFC25/187  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee\, one vacancy\nii. Property and Services Committee\, one vacancy\niii. Personnel Committee\, two vacancies and one substitute vacancy\niv. Planning Committee\, two vacancies\nv. Neighbourhood Plan Working Group\, one vacancy\nPaper F (pages 23 to 25) \nFC25/188 Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 12 March 2025 (PC25/098 Carers Leave Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Carers Leave Policy.\nPaper G (pages 26 to 29) \nFC25/189  Motion from Councillor Coxon \nI would like to propose a motion for the Town Council to support Laybo Fest by providing a sponsorship/grant of £11\,242. This funding is intended for essential stage lighting and sound equipment\, ensuring that the proceeds raised by the charity directly benefit grieving families who are facing the devastating impact of losing loved ones to suicide. \nI would also bring Mathew Hill to give a presentation regarding the event. His insights into the profound impact of Laybo Fest on grieving families\, particularly through the assistance offered with funeral expenses\, will be invaluable. \nFurthermore\, it is noteworthy that advertising space will be sold on the big screens during the festival to help promote local businesses\, fostering a sense of community support. \nLaybo Fest is not merely an event; it is a significant opportunity to foster community spirit\, promote local talent\, and create cherished memories for both residents and visitors. Operating on a not-for-profit basis\, all proceeds from the festival will benefit Laybo’s Legacy\, a charity dedicated to supporting families affected by suicide. The requested sponsorship will ensure that funding for this vital charity remains secure while simultaneously creating a joyous occasion for our community. \nFor your consideration\, here is a breakdown of the costs for the sound and lighting stage\, including VAT:\n– Stage: £2\,940\n– Lights: £1\,374\n– Two big screens: £2\,832 (to promote positive messages and vital helplines)\n– Sound: £4\,096 \nThe total amount comes to £11\,242. I would like to highlight that these costs are exceptionally competitive\, as evidenced by the quotes provided by T MEC Productions. \nSupporting Laybo Fest offers numerous benefits for our community. It promises an exciting weekend filled with activities for all ages\, encouraging participation from young and old alike. Local groups and performers will have the opportunity to showcase their talents alongside renowned acts\, creating an inclusive atmosphere that uplifts everyone. \nThe festival will feature poignant performances of songs with powerful messages—such as Heather Small’s “Search for the Hero\,” Oasis’s “Don’t Look Back in Anger\,” and Queen’s “Radio Ga Ga.” These performances are designed to provide hope and connection\, particularly for those experiencing difficult times. Laybo Fest is poised to become a beloved annual event\, bringing joy and anticipation to our residents\, especially as our town’s population is projected to grow by 10\,000 by 2040. \nAdditionally\, this festival will serve to highlight our town to visitors and offer local groups a platform to recruit new members and engage with the broader community. We are fortunate to have the support of Gainsborough Trinity Football Club and Cllr Matt Boles in this endeavour. \nIn conclusion\, I urge the Town Council to consider this motion favourably. By supporting Laybo Fest\, we can enhance our local culture\, strengthen community ties\, and provide essential support to those in need. \nFC25/190  Annual Assembly of the Town Meeting\nTo note arrangements to date.\nPaper H (pages 30 to 32) \nFC25/191  English Devolution White Paper\nTo consider the English Devolution White Paper\nhttps://www.gov.uk/government/publications/english-devolution-white-paper-power-and-partnership-foundations-for-growth/english-devolution-white-paper\nPaper I (pages 33 to 134) \nFC25/192  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J TO FOLLOW \nFC25/193  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Standing Orders review – May\nii. Structure and Functions review – May\niii. Finance Regulations review – May\niv. Members Code of Conduct review – May \nFC25/194  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 March 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-27/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250304T183000
DTEND;TZID=Europe/London:20250304T203000
DTSTAMP:20250422T140929Z
CREATED:20240508T074323Z
LAST-MODIFIED:20250422T140929Z
UID:33381-1741113000-1741120200@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [121.96 KB]  \nAGENDA - Tuesday 4 March 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 March 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/163  Apologies for Absence\nTo note apologies for absence. \nFC25/164  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/165  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/166  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/167  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 February 2025 (pages 4 to 9) \nFC25/168  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 11 February 2025 Paper B (pages 10 to 13)\nii. Personnel Committee\, Wednesday 19 February 2025 Paper C (pages 14 to 17)\niii. Planning Committee\, Tuesday 18 February 2025 Paper D (pages 18 to 23)\niv. Finance and Strategy Committee\, Tuesday 25 February 2025 Paper E (pages 24 to 27) \nFC25/169  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 28 to 79) \nFC25/170  Appointment for Representation on Outside Body\nTo consider making appointment to Marshalls & Rose Brothers Memorial Charity.                         \nFC25/171  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Property and Services Committee\, one vacancy\nii. Finance and Strategy Committee one substitute vacancy\niii. Personnel Committee\, one vacancy and two substitute vacancies\niv. Planning Committee\, one vacancy\nv. Neighbourhood Plan Working Group one vacancy\nvi. Policy Review Working Group one vacancy\nPaper G (pages 80 to 82)  \nFC25/172 Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 19 February 2025 (PC25/084 Sexual Harassment Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Sexual and General Harassment Policy and Procedure.\nPaper H (pages 83 to 88) \nFC25/173 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/125 Environment and Sustainability Policy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Environment and Sustainability Policy.\nPaper I (pages 89 to 94) \nFC25/174 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/126 Investment Strategy):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the reviewed Investment Strategy.\nPaper J (pages 95 to 101) \nFC25/175  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper K (pages 102 to 103)\n \nFC25/176  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Community Emergency Planning – April\nii. Annual Town Meeting update – April\niii. Standing Orders review – May\niv. Structure and Functions review – May\nv. Finance Regulations review – May\nvi. Members Code of Conduct review – May \nFC25/177  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 27 February 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-26/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250204T183000
DTEND;TZID=Europe/London:20250204T203000
DTSTAMP:20250327T100029Z
CREATED:20240508T074255Z
LAST-MODIFIED:20250327T100029Z
UID:33380-1738693800-1738701000@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [162.76 KB]  \nAGENDA - Tuesday 4 February 2025 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/146  Apologies for Absence\nTo note apologies for absence. \nFC25/147  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/148  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/149  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/150  Community Emergency Planning\nTo receive a presentation from Steve Eason-Harris\, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning. \nFC25/151  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 January 2025 (pages 5 to 8) \nFC25/152  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Personnel Committee\, Wednesday 8 January 2025 Paper B (pages 9 to 11)\nii. Property and Services Committee\, Tuesday 14 January 2025 Paper C (pages 12 to 15)\niii. Planning Committee\, Tuesday 21 January 2025 Paper D (pages 16 to 22)\niv. Finance and Strategy Committee\, Tuesday 28 January 2025 Paper E (pages 23 to 28) \nFC25/153  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 65) \nFC25/154  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee one substitute vacancy\nii. Personnel Committee\, one vacancy and two substitute vacancies\niii. Planning Committee\, one vacancy and one substitute vacancy\niv. Neighbourhood Plan Working Group one vacancy\nv. Policy Review Working Group one vacancy\nPaper G (pages 66 to 68)  \nFC25/155 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/123 Grass Verge Cutting):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to appoint Glendale Services as the grass verge contractor for 2025/26.\nPaper H (pages 69 to 74) \nFC25/156 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/125 General Cemetery Tree Works):\nRESOLVED: to RECOMMEND TO FULL COUNCIL:\ni. That the Council appoint Foxstone Forestry Ltd to undertake the tree management works as quoted.\nii. That a 10% discretion be afforded to the Operations Manager to allow for any price fluctuations or unforeseen works.\nPaper I (pages 75 to 78) \nFC25/157  Motion from Councillor Coxon\nI would like to formally propose a motion for colleagues’ support regarding a feasibility study aimed at the establishment of an indoor market. \nI am asking the Council to consider conducting a feasibility study regarding the potential interest in establishing an indoor market within our town. \nTo initiate this process\, I propose that we simply gauge public sentiment by placing a poll on the Council’s website. This poll could provide insights into whether there is sufficient interest to warrant further discussion around the operational aspects\, funding\, and management of such a market. \nIt is important to note that this proposal is intended to be a separate initiative from the existing market and does not involve the West Lindsey District Council in any capacity. \nThe potential benefits to our community from establishing an indoor market are significant: \n\nCommunity Impact: The indoor market would provide opportunities for existing businesses to expand their reach and engage with new audiences.\nSupport for Entrepreneurs: It would encourage new entrepreneurs to start their ventures with minimal risk\, fostering a culture of innovation and growth.\nEconomic Regeneration: The knock-on effects of this initiative could include filling empty retail spaces in the town centre\, stimulating further regeneration\, and opening doors for new opportunities and investments.\n\nI believe that conducting a feasibility study will allow us to explore this opportunity in depth and assess how we can best serve our community’s needs. \nFC25/158  Annual Town Meeting\nTo agree a date and format for the Annual Town Meeting.\nPaper J (pages 79 to 81) \nFC25/159  Election Complaint\nTo consider result of the review carried out regarding complaint discussed in November FC25/115.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper K (pages 82 to 84) \nFC25/160  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper L (pages 85 to 86)\n \nFC25/161  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/162  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 March 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough\nThursday\, 30 January 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-25/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20250107T183000
DTEND;TZID=Europe/London:20250107T203000
DTSTAMP:20250206T104124Z
CREATED:20240508T074231Z
LAST-MODIFIED:20250206T104124Z
UID:33379-1736274600-1736281800@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [138.07 KB]  \nAGENDA - Tuesday 7 January 2025 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 7 January 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/131  Apologies for Absence\nTo note apologies for absence. \nFC25/132  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/133  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/134  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/135  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 December 2024 (pages 4 to 7) \nFC25/136  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 10 December 2024 Paper B (pages 8 to 11)\nii. Planning Committee\, Tuesday 17 December 2024 Paper C (pages 12 to 17)\niii. Finance and Strategy Committee\, Wednesday 18 December 2024 Paper D (pages 18 to 21) \nFC25/137  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 22 to 24) \nFC25/138  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee two substitute vacancies\nii. Personnel Committee two substitute vacancies\niii. Property and Services Committee one substitute vacancy\nPaper F (pages 25 to 27) \nFC25/139 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 10 December 2024 (PS25/108 Allotment Site Secretary):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to amend Structure and Functions 11.5 – 11.26 accordingly.\nPaper G (pages 28 to 31) \nFC25/140  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 18 December 2024 (FS25/100 Rolling Project Plan):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Rolling Project Plan.\nPaper H (pages 32 to 73) \nFC25/141  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 18 December 2024 (FS25/101 Draft 2025/26 Budget):\nRESOLVED: to RECOMMEND TO FULL COUNCIL the draft proposed budget for 2025/26 with a precept of £691\,000 which equates to a 3% rise.\nPaper I (pages 74 to 93) \nFC25/142  LWL Parish Council Engagement Session – 14th January 2024\nThe Council have again been invited for one representative to attend the Parish Community Engagement Session\, held on Teams.\nThe meeting will have the Police and Crime Commissioner in attendance\, the area Local Policing Supt\, District Chief Inspector and Neighbourhood Policing Inspector. \nFC25/143  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 94 to 95)\n \nFC25/144  Items for Notification\ni.       Lincolnshire County Council Community Emergency Planning Presentation \nFC25/145  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 February 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 02 January 2025
URL:https://gainsborough-tc.gov.uk/meeting/full-council-24/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20241203T183000
DTEND;TZID=Europe/London:20241203T203000
DTSTAMP:20250110T113624Z
CREATED:20240508T074052Z
LAST-MODIFIED:20250110T113624Z
UID:33378-1733250600-1733257800@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [136.19 KB]  \nAGENDA - Tuesday 3 December 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 3 December 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/117  Apologies for Absence\nTo note apologies for absence. \nFC25/118  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/119  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/120  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/121  Community Emergency Planning\nTo receive a presentation from Lincolnshire Fire and Rescue regarding Community Emergency Planning. \nFC25/122  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 20 November 2024 (pages 4 to 6) \nFC25/123  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 12 November 2024 Paper B (pages 7 to 10)\nii. Personnel Committee\, Wednesday 13 November 2024 Paper C (pages 11 to 13)\niii. Planning Committee\, Tuesday 19 November 2024 Paper D (pages 14 to 19)\niv. Finance and Strategy Committee\, Tuesday 26 November 2024 Paper E (pages 20 to 23) \nFC25/124  Announcements\nTo receive and note updates from:\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 24 to 26) \nFC25/125  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Finance and Strategy Committee two substitute vacancies\nii. Personnel Committee two substitute vacancies\niii. Planning Committee one substitute vacancy\niv. Property and Services Committee one substitute vacancy\nPaper G (pages 27 to 29) \nFC25/126 Civility and Respect Pledge\nTo consider passing a resolution to sign up to the civility and respect pledge.\nPaper H (pages 30 to 33) \nFC25/127  Enabling remote attendance and proxy voting at local authority meetings consultation\nTo complete\, or otherwise\, consultation document.\nPaper I (pages 34 to 39) \nFC25/128  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper J (pages 40 to 41)\n \nFC25/129  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/130  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 January 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 28 November 2024
URL:https://gainsborough-tc.gov.uk/meeting/full-council-23/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20241120T183000
DTEND;TZID=Europe/London:20241120T203000
DTSTAMP:20241223T100457Z
CREATED:20241114T094333Z
LAST-MODIFIED:20241223T100457Z
UID:43367-1732127400-1732134600@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [158.10 KB]  \nAGENDA - Wednesday 20 November 2024 - Extraordinary Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that an Extrairdinary meeting of the Council which will be held on Wednesday 20 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFC25/108  Apologies for Absence\nTo note apologies for absence. \nFC25/109  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/110  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/111  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/112  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 5 November 2024 (pages 3 to 7) \nFC25/113 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 12 November 2024 (PS25/095 Richmond House Survey):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to:\ni. Subject to the following\, that the specialist contractor\, Timberwise\, be appointed as soon as possible to undertake the works to repair and undertake reinstatement to the dry rot affected areas (£16\,290.51 plus VAT) as soon as their work schedule permits.\nii. That as soon as a response is received from the Building Conservation Officer stating the specification of works is acceptable the specialist contractor\, Timberwise\, is instructed to undertake the necessary works.\niii. That should a response be received from the Building Conservation Officer requiring additional matters to be included in the specification of works the specialist contractor\, Timberwise\, is requested to quote for the additional works and to undertake the necessary works.\niv. That a 20% discretion (£3\,258 ex VAT) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.\nv. That the necessary funds come from the General Reserve.\nvi. The budget be adjusted accordingly. \nFC25/114  Levellings Dog Walk Footpath\nTo consider the following recommendation from Tender Panel held 12 November 2024.\nRECOMMEND to FULL COUNCIL to accept the tender from Hemswell Surfacing.\nPaper B (pages 8 to 13) \nFC25/115  Complaint\nTo received complaint received by the Chair under 4.3 of the Complaints Policy and decide next steps.\nExclusion of public and press recommended due to confidential nature. \nFC25/116  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 December 2024 at 6:30pm. \n  \nCouncillor Kenneth Woolley\nChair\nRichmond House\nGainsborough \nFriday\, 15 November 2024
URL:https://gainsborough-tc.gov.uk/meeting/full-council-29/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20241105T183000
DTEND;TZID=Europe/London:20241105T203000
DTSTAMP:20241122T091404Z
CREATED:20240508T074027Z
LAST-MODIFIED:20241122T091404Z
UID:33377-1730831400-1730838600@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [171.10 KB]  \nAGENDA Tuesday 5 November 2024 - Full Council PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 5 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/091  Apologies for Absence\nTo note apologies for absence. \nFC25/092  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/093  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/094  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/095  Presentation from Gainsborough Community Links\nTo receive a presentation from Jennifer Blair\, Project Lead\, regarding a new initiative funded by PCC of Lincolnshire Police and based at Gainsborough Police Station. The project looks to support the young people of Gainsborough in diverting them away from criminality. \nFC25/096  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 1 October 2024 (pages 5 to 8) \nFC25/097  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 8 October 2024 Paper B (pages 9 to 14)\nii. Personnel Committee\, Wednesday 9 October 2024 Paper C (pages 15 to 18)\niii. Planning Committee\, Wednesday 15 October 2024 Paper D (pages 19 to 23)\niv. Finance and Strategy Committee\, Tuesday 22 October 2024 Paper E (pages 24 to 28) \nFC25/098  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 63) \nFC25/099  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. X1 Finance and Strategy Committee\, plus two substitute vacancies\nii. X1 Personnel Committee\, plus one substitute vacancy\niii. Planning Committee one substitute vacancy\niv. Property and Services Committee one substitute vacancy\nv. X1 Policy Review Working Group\nPaper G (pages 64 to 66) \nFC25/100  Outside Body Vacancy\nTo consider making appointment to vacancy on outside body.\ni. Gainsborough Transport Strategy \nFC25/101 Recommendation made by Committee\nTo consider the following recommendation from Property and Services Committee held 8 October 2024 (PS25/082 General Cemetery Extension – Old Nursery Site):\nRESOLVED: to RECOMMEND to FULL COUNCIL for the Town Clerk to draft a letter to West Lindsey District Council for approval at Full Council stating the Councils stance on the General Cemetery potential extension.\nPaper H (pages 67 to 69)\nExclusion of Public and Press recommended due to the confidential nature of discussion. \nFC25/102 Recommendation made by Committee\nTo consider the following recommendation from Planning Committee held 15 October 2024 (PL25/118 20’s Plenty):\nRESOLVED: to RECOMMEND to FULL COUNCIL that the Town Council sign up to the 20s Plenty Campaign and elect a spokesperson/lead contact.\nPaper I (pages 70 to 71) \nFC25/103 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 22 October 2024 (FS25/073 Investments):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to: –\ni. To invest in an instant access account.\nii. To invest with CCLA Public Sector Deposit Fund (PSDF).\niii. To initially invest £200\,000 (made up of Roses Sinking Fund\, Cemetery Extension sinking fund\, CIL + £50\,000).\niv. That the Town Clerk / RFO in consultation with the Finance and Strategy Chair manages the flow of the fund and report the Finance and Strategy Committee initially on a monthly basis.\nPaper J (pages 72 to 74) \nFC25/104 Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 22 October 2024 (FS25/077 Budget 2025/26):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to: –\ni. amend Structure and Functions document in order for Finance and Strategy Committee to allocate Community Grants as follows: –\na) 3.15 Community Grants Policy to Finance and Strategy Committee\nb) Removal of 9.23 Consider and determine applications for grant aid in accordance with Community Grants Policy and reallocate to a new 6.26.\nc) 10.1 Community Grants to Finance and Strategy Committee\nii. Amend Community Grants Policy as follows: –\na) 1.3\, 4.6 & Part B replace Property and Services Committee with Finance and Strategy Committee. \nFC25/105  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper K (pages 75 to 77)\n \nFC25/106  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/107  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 December 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 31 October 2024
URL:https://gainsborough-tc.gov.uk/meeting/full-council-22/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20241001T183000
DTEND;TZID=Europe/London:20241001T203000
DTSTAMP:20241111T105841Z
CREATED:20240508T074000Z
LAST-MODIFIED:20241111T105841Z
UID:33376-1727807400-1727814600@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [121.72 KB]  \nAGENDA - Tuesday 1 October 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 1 October 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/079  Apologies for Absence\nTo note apologies for absence. \nFC25/080  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/081  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/082  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/083  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 3 September 2024 (pages 4 to 7) \nFC25/084  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 10 September 2024 Paper B (pages 8 to 12)\nii. Personnel Committee\, Wednesday 11 September 2024 Paper C (pages 13 to 16)\niii. Planning Committee\, Wednesday 18 September 2024 Paper D (pages 17 to 21)\niv. Finance and Strategy Committee\, Tuesday 24 September 2024 Paper E (pages 22 to 24) \nFC25/085  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 25 to 54) \nFC25/086  Motion from Councillor Coxon\nFollowing the recent walkabout with the police commissioner\, leader and representatives from various organisations\, I wanted to share an exciting opportunity that came up during discussions myself and the leader had with Marc. \nWe talked about collaborating with the probation service to engage in community payback initiatives. Specifically\, we’re looking into organising a litter pick as part of the community service programme. I was included in an email with Marc’s assistant and the probation service\, which provided guidance on how to apply for this programme. \nGiven the positive impact this could have on our town\, I would like to propose that our Council applies to join the probation service’s community payback scheme. It’s a fantastic way to not only improve our local environment but also to support the rehabilitation process for those involved. \nI’m asking colleagues to support this initiative and back the Town Council making an application? Your support would be invaluable in moving this forward. \nFC25/087  Motion from Councillor Coxon\nI am seeking colleague support for a proposal I believe will greatly benefit our community. It has been brought to my attention by several visitors to the park that the current parking situation is less than ideal\, particularly for those who require wheelchair access. At present\, visitors have to unload their wheelchairs and then find parking on the road\, which poses significant inconvenience and potential safety concerns. \nIn light of this\, I am proposing the establishment of a public car park where the Avery was located at the front of Richmond House. This new facility would vastly improve accessibility for all visitors. \nAdditionally\, I would like to address the current state of our toilet facilities. I believe there is a strong case for not only upgrading these facilities but also introducing a dedicated changing place. This would involve seeking financial support from the West Lindsey District Council to ensure that we can provide a fully accessible and accommodating environment for all park visitors. \nColleague support and input would be invaluable in moving this proposal forward. I am confident that\, with their support\, we can make these necessary improvements a realit \nFC25/088  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper G (pages 55 to 56)\n \nFC25/089  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/090  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 5 November 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 26 September 2024
URL:https://gainsborough-tc.gov.uk/meeting/full-council-21/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240903T183000
DTEND;TZID=Europe/London:20240903T203000
DTSTAMP:20241024T090854Z
CREATED:20240508T073924Z
LAST-MODIFIED:20241024T090854Z
UID:33375-1725388200-1725395400@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [176.88 KB]  \nAGENDA - Tuesday 3 September 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 3 September 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/048  Apologies for Absence\nTo note apologies for absence. \nFC25/049  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/050  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/051  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/052  Presentation from Jacqui Bunce\, Programme Director – Strategic Partnerships\, Planning & Estate at the NHS Lincolnshire Integrated Care Board \nFC25/053  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 6 August 2024 (pages 4 to 8) \nFC25/054  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Personnel Committee\, Friday 9 August 2024 Paper B (pages 9 to 11)\nii. Planning Committee\, Tuesday 20 August 2024 Paper C (pages 12 to 17)\niii. Finance and Strategy Committee\, Tuesday 27 August 2024 Paper D (pages 18 to 21) \nFC25/055  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper E (pages 22 to 48) \nFC25/056  Motion from Councillor Coxon\nGainsborough Big Clean Up\nLincolnshire Independent Gainsborough Town Councillors Coxon and Key had a walkaround on Friday 16/08/24 in the uphill area of Gainsborough.   Attendees included the Police and Crime Commissioner   Marc Jones\, a representative of Acis\, a PCSO Glen Pachett and WLDC Councillors Young and Rollings.    This walkaround was organised by Cllr Nick Coxon.\nAfter a measured walkaround\, and discussion around who had responsibility for what areas and how to tackle them\, some being really badly littered and fly-tipping on others.\nWe then discussed if there was a possibility of working together to tackle some of these issues\, hence the Gainsborough Big Clean up tag.\nWe would ask this Council to support the GTC – WLDC – ACIS – PCC and the Police look into a Joint agreement to see if it can be achieved and what form it could take.\nAlso whilst we were talking to the PCC Marc Jones said he could inquire about getting some help from what used to be known as Community Payback Team\, and we would seek to get the Public involved with volunteer Litter-picking.\nWithout Interest from GTC\, we think that other entities will probably not support this proposal\, we would hope to do most areas of Gainsborough.  Timewise will depend on what the other entities can provide if they agree to participate.\nSeconded Councillor Paul Key \nFC25/057  AGAR 2023/24\nTo note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2024.\nPaper F (pages 49 to 55) \nFC25/058  Central Lincolnshire Design Code Parish/Town Council Event\nTo appoint a representative to attend the Central Lincolnshire Design Code event on Thursday 19th September 9:45am-12:00pm at West Lindsey District Council\, Guildhall.\nPaper G (pages 56 to 57) \nFC25/059  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 58 to 59) \nFC25/060  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/061  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 1 October 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 29 August 2024
URL:https://gainsborough-tc.gov.uk/meeting/full-council-20/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240806T183000
DTEND;TZID=Europe/London:20240806T203000
DTSTAMP:20240923T115444Z
CREATED:20240508T073855Z
LAST-MODIFIED:20240923T115444Z
UID:33374-1722969000-1722976200@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [174.35 KB]  \nAGENDA - Tuesday 6 August 2024 - Full Council - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 6 August 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/048  Apologies for Absence\nTo note apologies for absence. \nFC25/049  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/050  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/051  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/052  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 4 June 2024 (pages 5 to 8) \nFC25/053  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 11 June 2024 Paper B (pages 9 to 12)\nii. Planning Committee\, Tuesday 18 June 2024 Paper C (pages 13 to 17)\niii. Finance and Strategy Committee\, Tuesday 25 June 2024 Paper D (pages 18 to 21)\niv. Property and Services Committee\, Tuesday 9 July 2024 Paper E (pages 22 to 25)\nv. Planning Committee\, Tuesday 16 July 2024 Paper F (pages 26 to 30)\nvi. Personnel Committee\, Wednesday 17 July 2024 Paper G (pages 31 to 33)\nvii. Finance and Strategy Committee\, Tuesday 23 July 2024 Paper H (pages 34 to 37) \nFC25/054  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper I (pages 38 to 75) \nFC25/055  Committee Vacancies\nTo consider making appointments to vacancies on committees.\ni. Planning Committee\nii. Finance and Strategy Committee\niii. Personnel Committee\nPaper J (pages 76 to 78) \nFC25/056  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 July 2024 (PS25/043 Love Lane Allotment Pond):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to instruct Contractor C to construct a 1.8m fence around the boundary of the pond area on Love Lane allotments as a condition of the planning permission\, please note this does not include the fencing along the boundary wall adjacent to Henley Court as the fence currently in situ is of satisfactory condition and does not require replacing.\nPaper K (pages 79 to 80) \nFC25/057  Recommendations made by Committee\nTo consider the following recommendation from Property and Services Committee held 9 July 2024 (PS25/044 North Warren Allotment Fence):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to instruct Contractor F to erect a 1.8m palisade fence on the inside of the site\, 1m away from the North Warren Road boundary\, 140m length of the site.\nPaper K (pages 79 to 80) \nFC25/058  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 16 July 2024 (PL25/055 Foxby Hill Allotment Regeneration):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to agree to allocate £18\,122.42 of CIL funds for the regeneration (demolition of the unsafe structures and removal of asbestos) of Foxby Hill Allotments. Instruct Contractor A to carry out the works.\nPaper K (pages 79 to 80) \nFC25/059  Motion from Councillor Woolley\nDue to the importance of the potential new development / extension of the General Cemetery and reviewing / updating of policies I would like to form a Cemetery Working Group and adopt the Terms of Reference.\nPaper L (pages 81 to 82) \nFC25/060  Motion from Councillor Coxon\nWe look at replacing the 20 bus shelters that are our assets and our responsibility to the community and the 1000+ people that use the bus every week. To support this we could ask officers to talk to LCC and ask them for support with finance. \nFC25/061  Tractor \nTo consider the following recommendation from Tender Panel held 8 July 2024\nRECOMMEND to FULL COUNCIL to accept the tender from Peacock and Binnington to purchase a 40hp tractor and ancillary equipment as detailed in the report\, funds to come from General Reserves (currently £214\,693.49).\nPaper M (pages 83 to 89) \nFC25/062  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper N (pages 90 to 92)\n \nFC25/063  Items for Notification\ni.       Presentation from NHS Lincolnshire Integrated Care Board – September \nFC25/064  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 3 September 2024 at 6:30pm. \n  \nCouncillor Kenneth Woolley\nChair\nRichmond House\nGainsborough \nThursday\, 01 August 2024
URL:https://gainsborough-tc.gov.uk/meeting/full-council-19/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240604T183000
DTEND;TZID=Europe/London:20240604T203000
DTSTAMP:20240820T103254Z
CREATED:20240508T073830Z
LAST-MODIFIED:20240820T103254Z
UID:33292-1717525800-1717533000@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [173.64 KB]  \n2024-06-04 Full Council Minutes\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nAll Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 4 June 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/032  Apologies for Absence\nTo note apologies for absence. \nFC25/033  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/034  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/035  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFC25/036  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 7 May 2024 (pages 4 to 11) \nFC25/037  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 14 May 2024 Paper B (pages 12 to 16)\nii. Personnel Committee\, Wednesday 15 May 2024 Paper C (pages 17 to 20)\niii. Planning Committee\, Tuesday 21 May 2024 Paper D (pages 21 to 24)\niv. Finance and Strategy Committee\, Tuesday 28 May 2024 Paper E (pages 25 to 28) \nFC25/038  Announcements\nTo receive and note updates from: –\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk Paper F (pages 29 to 32) \nFC25/039  Recommendations made by Committee\nTo consider the following recommendation from Planning Committee held 26 March 2024 (PL24/238 20’s Plenty for Us):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to support the 20’s Plenty Campaign\, for more school safety zones and encourage people to drive slower in residential streets.\nhttps://www.20splenty.org/\nPaper G (pages 33 to 37) \nFC25/040  Council Deputy Leader\nTo appoint a Deputy Leader of the Council. \nFC25/041  Motion\nTo receive motion from Councillor Coxon.\nI have spoken with Cllr Trevor Yong at WLDC about community skips. He said the idea works but across the county it has been led by parish Council and I would like talk about bringing community skips to Gainsborough.\nDid you know it cost Lincolnshire fire and rescue £67\,000 last year to put out fly tipped rubbish in Gainsborough.\nI’m thinking if we use the dual carriage way to spit the town in half\, then Middlefield Lane and The Avenue to spit again\, you then have 4 areas\, and we could put 15 skips in each area at £280 each but do it over the year and 15 skips each quarter. \nFC25/042  Cemetery Water Leak\nTo consider quotations received to investigate and repair water leak/s in the General Cemetery.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper H (pages 38 to 42) \nFC25/043  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper I (pages 43 to 44)\n \nFC25/044  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC25/045  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 2 July 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 30 May 2024
URL:https://gainsborough-tc.gov.uk/meeting/full-council-18/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240507T190000
DTEND;TZID=Europe/London:20240507T210000
DTSTAMP:20240613T085256Z
CREATED:20230706T074735Z
LAST-MODIFIED:20240613T085256Z
UID:29895-1715108400-1715115600@gainsborough-tc.gov.uk
SUMMARY:Annual Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [150.33 KB]  \nAGENDA - Tuesday 7 May 2024 - Full Council\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday 7 May 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFC25/001  Election of the Chair of the Town Council for the 2024/25 Civic year\nTo elect a Chair and Town Mayor for the 2024-25 municipal year and allow for the newly elected Chair to sign their Declaration of Acceptance of Office.\nPaper A (pages 6 to 7) \nFC25/002  Election of the Vice Chair of the Town Council for the 2024/25 Civic year\nTo elect a Vice Chair and Deputy Town Mayor for the 2024-25 municipal year and allow for the newly elected Vice Chair to sign their Declaration of Acceptance of Office.\nPaper B (pages 8 to 9) \nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.\nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC25/003  Apologies for Absence\nTo note apologies for absence. \nFC25/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC25/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC25/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC25/007  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper C Tuesday 2 April 2024 (pages 10 to 13) \nFC25/008  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Property and Services Committee\, Tuesday 9 April 2024 Paper D (pages 14 to 17)\nii. Personnel Committee\, Wednesday 17 April 2024 Paper E (pages 18 to 22)\niii. Policy Review Working Group\, Thursday 18 April 2024 Paper F (pages 23 to 24)\niv. Planning Committee\, Tuesday 23 April 2024 Paper G (pages 25 to 29)\nv. Finance and Strategy Committee\, Tuesday 30 April 2024 Paper H (pages 30 to 33) \nFC25/009  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk Paper I (pages 34 to 68) \nFC25/010  Recommendation made by Committee\nTo consider the following recommendation from Planning Committee held 26 March 2024 (PL24/238 20’s Plenty for Us):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to support the 20’s Plenty Campaign\, more school zones and encourage people to drive slower.\nhttps://www.20splenty.org/ \nFC25/011  Recommendation made by Committee\nTo consider the following recommendation from Personnel Committee held 14 March 2024 (PC24/108 Interim Town Clerk Trial Review):\nRESOLVED: to RECOMMEND TO FULL COUNCIL to offer theInterim Town Clerk (formerly Deputy Clerk/RFO) the permanent position of Town Clerk & Responsible Finance Officer as per Contract of Employment PC24/121. \nFC25/012  Recommendation made by Committee\nTo consider the following recommendation from Policy Review Working Group held 18 April 2024 (PO24/005 Standing Order Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Standing Orders.\nPaper J (pages 69 to 88) \nFC25/013  Recommendation made by Committee\nTo consider the following recommendation from Policy Review Working Group held 18 April 2024 (PO24/006 Structure and Functions Review):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the reviewed Structure and Functions.\nPaper K (pages 89 to 121) \nFC25/014  AGAR: Section 1 – Annual Governance Statement\nTo approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2023/24 preceded by the following assertion:\n“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control\, including arrangements for the preparation of the Accounting Statements. We confirm\, to the best of our knowledge and belief\, with respect to the Accounting Statements for the year ended 31 March 2024.”\nPaper L (pages 122 to 123) \nFC25/015  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/127 Year End Accounts 2023/24)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2023/24 financial year: –\ni. Consolidated Balance Sheet Paper M (pages 124 to 127)\nii. Income and Expenditure Account Report Paper N (pages 128 to 130)\niii. Income and Expenditure Account Analysis Report Paper O (pages 131 to 133)\niv. Income and Expenditure by Budget Headings Report Paper P (pages 134 to 141)\nv. Trial Balance Paper Q (pages 142 to 144) \nFC25/016  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/128 AGAR – Section 2 Accounting Statements)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.\nPaper R (pages 145 to 146) \nFC25/017  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 30 April 2024 (FS24/129 Insurance)\nRESOLVED:  to RECOMMEND to FULL COUNCIL to and approve a 2-year extension of the Town Council’s insurance under a 3-year scheme.\nPaper S (pages 147 to 179) \nFC25/018  Council Leader\nTo appoint a Leader of the Council \nFC25/019  Finance and Strategy Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Finance and Strategy Committee and appoint a committee Chair. \nFC25/020  Property and Services Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Property and Services Committee and appoint a committee Chair. \nFC25/021  Personnel Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Personnel Committee and appoint a committee Chair. \nFC25/022  Planning Committee\nTo appoint 7 Members\, plus up to 2 substitutes\, to the Planning Committee and appoint a committee Chair. \nFC25/023  Neighbourhood Plan Working Group\nTo appoint 3-5 Members to the Neighbourhood Plan Working Group. \nFC25/024  Policy Review Working Group\nTo appoint 3 Members to the Policy Review Working Group. \nFC25/025  Review / appointment of representation on or work with external bodies and arrangements for reporting back\nTo appoint representatives to outside bodies and consider and arrangements for reporting back;\ni. Gainsborough Adventure Playground Association\nii. Friends of Richmond Park\niii. North Notts and Lincs Community Rail Partnership CIC\niv. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership\nv. Gainsborough Transport Strategy Board (LCC)\nvi. Safeguarding Champion\nvii. First Aid Champion \nFC25/026  Authorised signatories – Payments\nTo approve authorised payment signatories for 2024/25 (5 authorised of which 2 sign). Current signatories are Cllrs Craig\, Key\, Panter & Plastow. \nFC25/027  Authorised signatories – Legal documents\nTo review the current authorised persons to sign legal documents for 2024/25. Current authorised persons are Town Clerk\, the Deputy Clerk and RFO and those members on the Town Council’s bank mandate\, which currently are Cllrs Craig\, Key\, Panter & Plastow.\nNote: Council now have a seal. \nFC25/028  Meeting calendar for 2024 / 2025\nTo consider and approve a meeting schedule for 2024/25.\nPaper T (pages 180 to 181) \nFC25/029  Subscriptions\nTo review and approve Council’s and/or staff subscriptions to other bodies;\ni. LALC / NALC\nii. The National Allotment Society\niii. ICCM\niv. Information Commissioners Office\nv. The Rural Town Group – Cancel subscription. \nFC25/030  Allotment Secretaries\nTo approve the appointment of the Site Secretaries for Foxby Hill\, Love Lane\, North Warren and Showfield Allotments.\nPaper U (pages 182 to 183)  \nFC25/031  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper V (pages 184 to 185) \nFC25/032  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Road Safety Partnership – 20’s Plenty Campaign \nFC25/033  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 4 June 2024 at 6:30pm/7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nWednesday\, 01 May 2024
URL:https://gainsborough-tc.gov.uk/meeting/annual-full-council/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20240402T190000
DTEND;TZID=Europe/London:20240402T210000
DTSTAMP:20240510T113844Z
CREATED:20230706T074635Z
LAST-MODIFIED:20240510T113844Z
UID:29894-1712084400-1712091600@gainsborough-tc.gov.uk
SUMMARY:Full Council
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [125.09 KB]  \n2024-04-02 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCouncil meetings will be held in the Ceremony Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: All Members of Gainsborough Town Council: \nNotice is hereby given that a meeting of the Council which will be held on Tuesday Tuesday 2 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nOpen Forum      Public Participation\n(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes\, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nRecording\, including filming\, audio recording\, taking photographs\, blogging\, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy. \nFC24/172  Apologies for Absence\nTo note apologies for absence. \nFC24/173  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFC24/174  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFC24/175  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFC24/176  Minutes of the Previous Meeting\nTo receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 5 March 2024 (pages 4 to 7) \nFC24/177  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\nPaper B – Property and Services Committee\, Tuesday 12 March 2024 (pages 8 to 12)\nPaper C – Personnel Committee\, Tuesday 13 March 2024 (pages 13 to 16)\nPaper D – Finance and Strategy Committee\, Tuesday 19 March 2024 (pages 17 to 20)\nPaper E – Planning Committee\, Tuesday 26 March 2024 (21 to 26) \n FC24/178  Vacancies on Committees / Working Group\nTo appoint a members to the following: – \n\nPolicy Review Working Group\nProperty and Services Committee\nPlanning Committee\n\nPaper F (pages 27 to 33) \nFC24/179  Announcements\nTo receive and note updates from: –\ni. Chairman of Council\nii. Leader of Council\niii. Interim Town Clerk\nPaper G (pages 34 to 66) \nFC24/180  Recommendations made by Committees\nTo consider the following recommendation from Property and Services Committee held 13 February 2024 (PS24/190 Tim Davies Commemoration):\nRESOLVED:  to RECOMMEND to FULL COUNCIL to consider for approval: –\n1. A street name\n2. Bench on Ashcroft Road pocket park\n3. Tree planted at Richmond Park \nFC24/181  Recommendations made by Committees\nTo consider the following recommendation from Personnel Committee held 14 March 2024 (PC24/108 Interim Town Clerk Trial Review):\nPaper C (pages 13 to 16) \nFC24/182  Correspondence\nTo note the correspondence previously circulated by email (for information only).\nPaper H (pages 67 to 68) \nFC24/183  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nFC24/184  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 7 May 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nTuesday\, 26 March 2024 \n 
URL:https://gainsborough-tc.gov.uk/meeting/full-council-17/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
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END:VCALENDAR