BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20200329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20201025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20230815T190000 DTEND;TZID=Europe/London:20230815T210000 DTSTAMP:20230922T101458Z CREATED:20230518T064735Z LAST-MODIFIED:20230922T101458Z UID:29748-1692126000-1692133200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [203.33 KB] \n2023-08-15 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 15 August 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/022\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/023\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/024\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/02\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/026\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee\, Tuesday 18 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/027\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 10 August 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 10 August 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 10 August 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/028\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/029\nRoses Sports Ground\nTo consider revised request from NorthCountry Homes to allow them to lay a pipe and hold an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/030\nVexatious complaints policy\n1) To review and readopt Vexatious complaints policy.\n2) Under 4.1 of the policy confirm complaint has been investigated according to complaints policy.\n3) Under 4.6 of the policy decide whether to apply the policy.\nExclusion of Public and Press recommended due to the confidential nature of the business.\nPaper G\n \n\n\nFS24/031\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Investments & Investment Strategy review\n·         Additional Bank Account\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS24/032\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 19 September 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-22/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230718T190000 DTEND;TZID=Europe/London:20230718T210000 DTSTAMP:20230816T145355Z CREATED:20230518T064546Z LAST-MODIFIED:20230816T145355Z UID:29746-1689706800-1689714000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.08 KB] \n2023-07-18 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 18 July 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/012\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/013\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/014\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/015\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/016\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee\, Tuesday 20 June 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/017\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 12 July 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 12 July 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 July 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/018\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/019\nRoses Sports Ground\nTo consider a request from NorthCountry Homes to allow them to lay a pipe and hold an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/020\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Investments & Investment Strategy review\n·         Additional Bank Account\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS24/021\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 15 August 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230620T190000 DTEND;TZID=Europe/London:20230620T210000 DTSTAMP:20230719T082742Z CREATED:20230518T064453Z LAST-MODIFIED:20230719T082742Z UID:29745-1687287600-1687294800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [204.56 KB] \n2023-06-20 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 20 June 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow\, x1 VACANCY \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/001\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/002\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nFS24/003\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/004\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/005\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/006\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee 2 May 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/007\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 15 June 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 15 June 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 15 June 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/008\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April & 31 May 2023 per paragraph 2.2 of Financial Regulations.\nPaper E – 30 April 2023\nPaper F – 31 May 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/009\nFinance Regulation Amendments\nTo consider report from the Operations Manager seeking approval for amendments of section 4 of Financial Regulations – Budgetary Control and Authority to Spend\nPaper G\n \n\n\nFS24/010\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\nN/A\n\n\nFS24/011\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 18 July 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230502T190000 DTEND;TZID=Europe/London:20230502T210000 DTSTAMP:20230621T092234Z CREATED:20230420T094953Z LAST-MODIFIED:20230621T092234Z UID:29528-1683054000-1683061200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.00 KB] \n2023-05-02 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 2nd May 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/143\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/144\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/145\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/146\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 18 April 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/147\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 26 April 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/148\nTo note and review the Council’s assets register and approve items for disposal.\nPaper C\n \n\n\nFS23/149\nTo consider end of year accounts for the 2022/23 financial year and recommend to Full council for approval\, which consist of the following documents:\nPaper D Section 2 – Accounting Statements of the AGAR\n \n\n\nFS23/150\nTo consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 3).\nPaper E\n \n\n\nFS23/151\nTo receive verbal report from Cllr Key on a Strategic Plan.\n \n\n\nFS23/152\nTo receive any items for notification to be included on a future agenda – for information only\n·         Cemetery Extension – cost implications\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS23/153\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday ?? June 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230418T190000 DTEND;TZID=Europe/London:20230418T210000 DTSTAMP:20230503T083226Z CREATED:20221212T120949Z LAST-MODIFIED:20230503T083226Z UID:28633-1681844400-1681851600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.19 KB] \n2023-04-18 Papers and Summons as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 18th April 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/131\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/132\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/133\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/134\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 21 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/135\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 13 April 2023 \nPaper C Cashbook Summary (including due and unpaid transactions) for 13 April 2023 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 April 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/136\nTo approve and resolve to sign the monthly bank reconciliation for 31 March 2023 per paragraph 2.2 of Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/137\nTo consider end of year accounts for the 2022/23 financial year and recommend to Full council for approval\, which consist of the following documents: \nPaper F Consolidated Balance Sheet \nPaper G Income and Expenditure Account Report \nPaper H Income and Expenditure Account Analysis Report \nPaper I Income and Expenditure by Budget Headings Report \nPaper J Trial Balance \n \n \n\n\nFS23/138\nTo note the achievement of the Foundation Award under the Local Council Award Scheme. \nPaper K\n \n\n\nFS23/139\nTo consider adopting a communications strategy. \nPaper L\n \n\n\nFS23/140\nTo receive an interim report to the extent that the requirements of the Local Council Awards Scheme have been met and consider what further action is required to obtain Quality Standard and whether this can be achieved  by the 05 May application deadline (FS23/081). \nPaper M\n \n\n\nFS23/141\nTo receive any items for notification to be included on a future agenda – for information only \n·         Strategic Plan\nN/A\n\n\nFS23/142\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 02 May 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230321T190000 DTEND;TZID=Europe/London:20230321T210000 DTSTAMP:20230419T113828Z CREATED:20221212T120351Z LAST-MODIFIED:20230419T113828Z UID:28627-1679425200-1679432400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [132.87 KB] \n2023-03-21 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 21st March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/115\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/116\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/117\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/118\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/119\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 16 March 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 16 March 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 March 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/120\nTo approve and resolve to sign the monthly bank reconciliation for 28 February 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/121\nTo consider proposed ear marked reserves for YE 31st March 2023.\nPaper F\n \n\n\nFS23/122\nTo receive report of outstanding debtors and consider any action necessary.\nPaper G\n \n\n\nFS23/123\nTo review the Council’s risk register and Risk Management Policy.\nPaper H\n \n\n\nFS23/124\nTo review the internal controls in place and consider changes.\nPaper I\n \n\n\nFS23/125\nTo consider the results of the tender scoring process and determine a contractor to carry out the development work on the Levellings\, instruct the clerk to complete all relevant paperwork for work to commence and to draw down the relevant grants for the project.\nPaper K\n \n\n\nFS23/126\nTo consider action from the interim internal audit report with regards to the mayoral allowance (deferred from FS23/111)\nPaper L\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/127\nTo note the VAT Audit review and consider any action required resulting from it\nPaper M\nThe Accounts and Audit Regulations 2015\, s. 3\n\n\nFS23/128\nTo note an update on VAT on sports fees and consider any action required resulting from it.\nPaper N\n \n\n\nFS23/129\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Cemetery Extension – cost implications\n·         Council’s assets register\nN/A\n\n\nFS23/130\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 18 April 2023 at 19:00 \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230221T190000 DTEND;TZID=Europe/London:20230221T210000 DTSTAMP:20230324T144127Z CREATED:20221208T120901Z LAST-MODIFIED:20230324T144127Z UID:28597-1677006000-1677013200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.90 KB] \nAGENDA - Finance and Strategy Committee Tuesday 21st February 2023 Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 21st February 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/105\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/106\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/107\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/108\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 17 January 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/109\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 16 February 2023 \nPaper C Cashbook Summary (including due and unpaid transactions) for 16 February 2023 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 February 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/110\nTo approve and resolve to sign the monthly bank reconciliation for 31 January 2023 as per paragraph 2.2 of Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/111\nTo note the interim internal audit report and consider any action necessary resulting from the report. Deferred from January meeting (FS23/101) \nPaper F\n \n\n\nFS23/112\nTo confirm by resolution that all documentation and information is in place for the Local Council Award Scheme – Foundation Level\, and where appropriate\, published on the Council’s website. \nPaper G\n \n\n\nFS23/113\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/114\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 March 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230117T190000 DTEND;TZID=Europe/London:20230117T210000 DTSTAMP:20230222T124136Z CREATED:20221125T095113Z LAST-MODIFIED:20230222T124136Z UID:28434-1673982000-1673989200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [119.38 KB] \n2023-01-17 FS Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 17th January 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/095\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/096\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/097\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/098\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 20 December 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/099\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 12 January 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 12 January 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 January 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/100\nTo approve and resolve to sign the monthly bank reconciliation for 31 December 2022 as per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/101\nTo note interim internal audit report and consider any action necessary resulting from the report.\nPaper F\n \n\n\nFS23/102\nTo consider and approve fees & charges for sports and burial grounds for 2023/24\, allotments for 2024/25 and allotment water charges for 2023/24\nPaper G\n \n\n\nFS23/103\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/104\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 February 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221220T190000 DTEND;TZID=Europe/London:20221220T210000 DTSTAMP:20230119T145019Z CREATED:20221115T103229Z LAST-MODIFIED:20230119T145019Z UID:28370-1671562800-1671570000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [120.58 KB] \n2022-12-20 FS Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 20th December 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n \n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/084\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/085\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/086\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/087\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 5 December 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/088\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 14 December 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 14 December 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 December 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/089\nTo approve and resolve to sign the monthly bank reconciliation for 30 November as per the paragraph 2.2 in Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/090\n2023 / 2024 Budget \nTo consider draft proposed budget for 2023/24. \nPaper F\n \n\n\nFS23/091\nTo consider adopting a reserves policy. \nPaper G\n \n\n\nFS23/092\nTo consider quotations for a VAT audit (PS23/097) and recommend the necessary virements for the associated expenditure. \nPaper H\n \n\n\nFS23/093\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/094\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 17 January 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221205T190000 DTEND;TZID=Europe/London:20221205T210000 DTSTAMP:20230210T130910Z CREATED:20221129T141032Z LAST-MODIFIED:20230210T130910Z UID:28446-1670266800-1670274000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [92.04 KB] \nAGENDA - Monday 5 December 2022 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nYou are hereby summoned to attend a meeting of the Finance and Strategy Committee which will be held on Monday 5 December 2022 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer \nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow   \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/070\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/071\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/072\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/073\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 27 July 2022\nPaper B Finance and Strategy Committee 18 October 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/074\nTo receive and consider for approval the following financial reports:\nPaper C Unpaid Expenditure Transactions for 29 November 2022\nPaper D Cashbook Summary (including due and unpaid transactions) for 29 November 2022\nPaper E Budget Comparison Report (including due and unpaid transactions) for 29 November 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/075\nTo approve and resolve to sign the monthly bank reconciliation for 31 October as per the paragraph 2.2 in Financial Regulations.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/076\nTo consider current ear marked reserves and recommending to Full Council to make amendments.\nPaper G\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/077\nTo consider draft proposed budget for 2023/24 and consider and agree precept estimate for submission to WLDC.\nPaper H\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/078\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take.\nPaper I\n \n\n\nFS23/079\nTo receive correspondence from the Council’s solicitor and consider further action required.\nExclusion of public and press recommended for legal privilege reasons.\nPaper J\n \n\n\nFS23/080\nTo consider joining the Rural Market Town Group.\nPaper K\n \n\n\nFS23/081\nTo receive an interim report to the extent that the requirements of the local Council Awards Scheme have been met and consider what further action is required to obtain Quality Standard.\nPaper L\n \n\n\nFS23/082\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/083\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 20 December 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221128T190000 DTEND;TZID=Europe/London:20221128T210000 DTSTAMP:20221208T122400Z CREATED:20221027T123221Z LAST-MODIFIED:20221208T122400Z UID:28307-1669662000-1669669200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [3.67 MB] \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMEETING WAS INQUORATE – RESCHEDULED FOR 05 DECEMBER 2022. \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/070\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/071\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/072\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/073\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 27 July 2022\nPaper B Finance and Strategy Committee 18 October 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/074\nTo receive and consider for approval the following financial reports:\nPaper C Unpaid Expenditure Transactions for 24 November 2022\nPaper D Cashbook Summary (including due and unpaid transactions) for 24 November 2022\nPaper E Budget Comparison Report (including due and unpaid transactions) for 24 November 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/075\nTo approve and resolve to sign the monthly bank reconciliation for 31 October as per the paragraph 2.2 in Financial Regulations.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/076\nTo consider current ear marked reserves and recommending to Full Council to make amendments.\nPaper G\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/077\n2023 / 2024 Budget\nTo consider draft proposed budget for 2023/24 and consider and agree precept estimate for submission to WLDC.\nPaper H\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/078\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take.\nPaper I\n \n\n\nFS23/079\nTo receive correspondence from the Council’s solicitor and consider further action required.\nExclusion of public and press recommended for legal privilege reasons.\nPaper J\n \n\n\nFS23/080\nTo consider joining the Rural Market Town Group.\nPaper K\n \n\n\nFS23/081\nTo receive an interim report to the extend that the requirements of the local Council Awards Scheme have been met and consider what further action is required to obtain Quality Standard.\nPaper L\n \n\n\nFS23/082\nTo receive any items for notification to be included on a future agenda – for information only\n N/A\n\n\nFS23/083\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 20 December 2022 at 7:00pm.\n Local Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221018T190000 DTEND;TZID=Europe/London:20221018T210000 DTSTAMP:20221206T131626Z CREATED:20220818T101559Z LAST-MODIFIED:20221206T131626Z UID:28147-1666119600-1666126800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.34 KB] \n2022-10-18 FS Papers as sent -Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 18 October 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter \n\n \n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/056\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/057\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/058\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/059\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 27 July 2022\nPaper B Finance and Strategy Committee 16 August 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/060\nTo receive and consider for approval the following financial reports:\nPaper C Unpaid Expenditure Transactions for 12 October 2022\nPaper D Cashbook Summary (including due and unpaid transactions) for 12 October 2022\nPaper E Budget Comparison Report (including due and unpaid transactions) for 12 October 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/061\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2022 & 30 September as per the paragraph 2.2 in Financial Regulations.\nPapers F & G\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/062\nTo consider and approve the draft revised budget for 2022/2023.\nPaper H\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/063\nTo consider and approve updated insurance figures to be reimbursed from Gainsborough Trinity Foundation.\nPaper I\n \n\n\nFS23/064\nTo receive and note a breakdown of S106 and CIL moneys available to the Town Council.\nPaper J\n \n\n\nFS23/065\nTo consider budget requirements for 2023/24 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\n·         Administration\nPaper K\n \n\n\nFS23/066\nTo consider a request to support a neighbourhood clean-up initiative on 21/10/2022.\nVerbal Report\n \n\n\nFS23/067\nTo receive correspondence from the Council’s solicitor and consider further action required.\nExclusion of public and press recommended for legal privilege reasons.\nPaper L\n \n\n\nFS23/068\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/069\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 15 November 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-11/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220920T190000 DTEND;TZID=Europe/London:20220920T210000 DTSTAMP:20220909T150559Z CREATED:20220818T100829Z LAST-MODIFIED:20220909T150559Z UID:28141-1663700400-1663707600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:At this time of national mourning\, out of respect and in accordance with protocol all council meetings will be cancelled.\nA revised time table for council meetings will be published shortly\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 20 September 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-10/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220816T190000 DTEND;TZID=Europe/London:20220816T210000 DTSTAMP:20221024T123330Z CREATED:20220526T123727Z LAST-MODIFIED:20221024T123330Z UID:27901-1660676400-1660683600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-08-16 Papers as sent - public\n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [88.55 KB] \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 16 August 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/044\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/045\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/046\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/047\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 19 July 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/048\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 11 August 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 August 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 August 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/049\nTo approve and resolve to sign the monthly bank reconciliation for 31 July 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/050\nTo consider arrangements for 2022/23 internal audit\, and consider quotations received. \nPaper F\n \n\n\nFS23/051\nTo review the report for the building reinstatement costs for insurance purposes for Richmond House and outbuildings\, Marshalls\, General Cemetery Chapel\, Levellings and Roses \nPaper G\n \n\n\nFS23/052\nTo consider signing up to the Civility Pledge\, as a commitment to civility and respect in our work\, and politeness and courtesy in behaviour\, speech\, and in the written word. \nhttps://www.nalc.gov.uk/our-work/civility-and-respect-project \nPaper H\n \n\n\nFS23/053\nTo consider adopting the NALC Model Dignity at Work Policy \nPaper I\n \n\n\nFS23/054\nItems for notification \nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/055\nTime and date of next meeting \nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 20 September 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220727T190000 DTEND;TZID=Europe/London:20220727T210000 DTSTAMP:20221206T130520Z CREATED:20220719T124937Z LAST-MODIFIED:20221206T130520Z UID:28022-1658948400-1658955600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [702.29 KB] \n2022-07-27 Summons\, Agenda and Papers FS\nAgenda & meeting papers can be accessed in the PDF pack above.  \nRescheduled meeting from 19 July due to extreme heat.\nPlease note that the meeting papers have not been re-issued as the items remain the same as on the original agenda. Please find the re-issued summons and agenda above.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Wednesday 27th July 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/033\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/034\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/035\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/036\nMinutes of the previous meeting\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 June 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/037\nFinancial reports\nTo receive and consider for approval the following financial reports:Paper B Unpaid Expenditure Transactions for 14 July 2022\nPaper C Cashbook Summary (including due and unpaid transactions) for 14 July 2022\nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 July 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/038\nMonthly bank reconciliation\nTo approve and resolve to sign the monthly bank reconciliation for 30 June 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/039\nDebt Recovery Policy\nTo review and readopt the Council’s Debt Recovery Policy.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS23/040\nTo consider the following motion:\nAt the Finance & Strategy Committee Meeting of 16 February 2022 it was resolved to instruct the Council Solicitor to advise the Lease is in breach and the debts need to be cleared\, The Town Clerk to contact the Solicitor to write a letter to the debtor. I do not know if this was done\, if not why not.\nWe sign and agree leases and they need to be honoured so I am asking this committee to seriously look into why nothing appears to have been done.\nI so move\nYOURS CLLR PAUL M KEY\nPaper G\n \n\n\nFS23/041\nTo note a temporary phone message.\nPaper H\n \n\n\nFS23/042\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/043\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 16 August 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-9/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220719T190000 DTEND;TZID=Europe/London:20220719T210000 DTSTAMP:20220714T140804Z CREATED:20220526T123229Z LAST-MODIFIED:20220714T140804Z UID:27899-1658257200-1658264400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [3.02 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 July 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/033\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/034\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/035\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/036\nMinutes of the previous meeting\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 June 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/037\nFinancial reports\nTo receive and consider for approval the following financial reports:Paper B Unpaid Expenditure Transactions for 14 July 2022\nPaper C Cashbook Summary (including due and unpaid transactions) for 14 July 2022\nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 July 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/038\nMonthly bank reconciliation\nTo approve and resolve to sign the monthly bank reconciliation for 30 June 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/039\nDebt Recovery Policy\nTo review and readopt the Council’s Debt Recovery Policy.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS23/040\nTo consider the following motion:\nAt the Finance & Strategy Committee Meeting of 16 February 2022 it was resolved to instruct the Council Solicitor to advise the Lease is in breach and the debts need to be cleared\, The Town Clerk to contact the Solicitor to write a letter to the debtor. I do not know if this was done\, if not why not.\nWe sign and agree leases and they need to be honoured so I am asking this committee to seriously look into why nothing appears to have been done.\nI so move\nYOURS CLLR PAUL M KEY\nPaper G\n \n\n\nFS23/041\nTo note a temporary phone message.\nPaper H\n \n\n\nFS23/042\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/043\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 16 August 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220621T190000 DTEND;TZID=Europe/London:20220621T210000 DTSTAMP:20221003T111014Z CREATED:20220526T122118Z LAST-MODIFIED:20221003T111014Z UID:27893-1655838000-1655845200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:AGENDA PACK - Finance and Strategy Comittee - Tuesday 21 June 2022_Redacted\n\nMinutes of the Finance & Strategy Committee Meeting\, 21 June 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nPaul Key\nPat O’Connor\n\n\n \n \nKeith Panter\n\n\n \n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nChris Lambie\n \n\n\nDavid Dobbie\nJulie Musonda\nJames Plastow\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC & RFO)\n \n\n\n\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nFS23/014\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Dobbie\, Lambie\, Musonda\, Plastow\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/015\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/016\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/017\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 17 May 2022\nThe Committee resolved to sign the minutes of the meeting 17 May 2022 as a true record of that meeting. \nCllrs Boles and Panter abstained from voting.\nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/018\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 16 June 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 16 June 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nDC to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/019\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nThe Committee resolved to approve and sign the monthly bank reconciliation. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/020\nTo note the final internal audit report for 2021/22 and consider any actions necessary.\nPaper F\nThe Committee resolved to note the final internal audit report for 2021/22.\nDC to source quotes for the 2022/23 year\, for once and twice-yearly audits.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/021\nTo note a report by the RFO on questions raised at a previous meeting.\nPaper G\nThe Committee resolved to note the response from the RFO.\nN/A\n \n\n\nFS23/022\nTo consider approving commissioning a buildings valuation for re-building purposes.\nPaper H\nThe Committee resolved to approve the quotation from Drewery and Wheeldon for the building valuations of Richmond House\, Marshalls\, Roses\, Levellings and Cemetery Chapel.\nDC to email D&W and organise access to carry out valuations.\n \n\n\nFS23/023\nTo review the following policies and consider any changes recommendation for approval by Full Council: \na)    Standing Orders (NALC 2022 update of the 2018 Model) Paper I \nb)      Financial Regulations (NALC 2019 Model) Paper J\nThe Committee resolved to approve  formatting changes for both the Standing Orders and Finance Regulations to comply with accessibility regulations. \nThe Committee resolved to recommend to adopt both Standing Orders and Financial Regulations with theses changes. \nThe Committee further recommends that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents and presents findings for adoption at a later stage. \n  \n \nDC to carry out formatting changes. \nTC to include on future agenda and draft ToR for Working Group. \n Cllr O’Connor to lead group to fully review both Standing Orders and Financial Regulations. \n \n \n\n\nFS23/024\nTo consider adding a staff zone to the council’s website that will give staff access to H&S and personnel documents when on site and authorise the necessary expenditure.\nPaper K\nThe Committee resolved to approve expenditure to add a staff zone to the council’s website that will give staff access to H&S and personnel documents.\nTC to progress with DrumBeat to establish staff zone on the website.\n \n\n\nFS23/025\nTo note the results of the councillor devices survey\, consider a rough quote for councillor devices and instruct whether to go ahead or not.\nPaper L\nMembers considered the substantial cost implications of this initial estimate and found that on balance the cost exceeded the benefits. \nThe Committee resolved to obtain a comparative quote from an alternative company. SharePoint would not need to be included in further quotes. \n \nTC to source comparative quote and liaise with current supplier.\n \n\n\nFS23/026\nTo note an email from the Team Manager Property & Assets at WLDC and consider any strategic action to take for recommendation to full council. \nPaper M and verbal report\nThe Committee resolved to recommend to Full Council concerning : – \n·      Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double doorset. \nListed Building Consent would be required for the process. \n·      Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·      LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.\nDC to include on Full Council agenda.\n \n\n\nFS23/027\nTo consider contributing to WLDC and Marshall’s Yard market events (from PS23/026)\nTo follow\nThe Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \nNo decision was being taken on contributions to the Christmas event as the Christmas Working Group had not yet been constituted.\nDC to include on Full Council agenda.\nLocalism Act 2011 s.1-8\n\n\nFS23/028\nTo consider approving additional expenses for the staffing re-structure\nPaper N\nThe Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review.\nDC to include on Full Council agenda.\n \n\n\nFS23/029\nTo consider authorising expenditure on repair and engraving of mayoral chains.\nVerbal Report\nThe Clerk reported that the Mayor’s consorts chain required repair\, the names of past mayors needed engraving on to the Mayor’s chain and that the Deputy Mayor’s jewel required cleaning and possibly a more appropriate ribbon.  The clerk advised that £200 were budgeted to maintain civic regalia.\nTC to source quotes.\n \n\n\nFS23/030\nTo consider authorising additional grass cutting costs for verges until ownership can be established to make the areas look tidier (see also PS23/009).\nPaper O\nThe Committee resolved to include the additional 6\,263m2 to future cuts consisting of: – \n·      Ravendale Road Roundabout \n·      North & South side verges at the entrance to Greystones Road \n·      Grass verge running between Middlefield Lane & Claremont Road \n·      Grass verges on Middlefield Lane\, opposite the entrance to Ravendale Road \n·      Grass verges on Heapham Road South\, either side of the entrance to Glentham Road \n·      Grass verge at the entrance to Pingle Close \nThe Clerk would continue to investigate the ownership of the various areas liaise with identified landowners and other agencies with maintenance responsibilities..\nTC to request Glendale to include additional areas in future cuts. \n  \nTC to continue liaising with WLDC & LCC regarding land ownership and maintenance responsibilities.\nLocal Government Act 1972\, ss111 112 \n \n\n\nFS23/031\nTo receive any items for notification to be included on a future agenda – for information only\n·      Debt Recovery Policy Review \n·      Standing Orders Review \n·      Finance Regulations Review\nDC to include on future agenda.\nN/A\n\n\nFS23/032\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 19 July 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 19 July 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220517T190000 DTEND;TZID=Europe/London:20220517T210000 DTSTAMP:20220622T125449Z CREATED:20220511T121202Z LAST-MODIFIED:20220622T125449Z UID:27836-1652814000-1652821200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [21.66 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee Meeting 17 May 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairing)\nPat O’Connor\n\n\n \n \nJames Plastow\n\n\nDavid Dobbie\n \n \n\n\n\nCouncillors Absent\n\n\n\nMatt Boles (Chairman)\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\n \n\n\n\nIn attendance:\n\n\n\nBelina Boyer (TC)\n \n \n\n\n\nAlso present:\n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS23/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, Craig\, Musonda and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/002\nAppoint Vice Chairman for this committee.\nThe committee appointed Cllr key to be the Vice-Chairman of this committee. .\nN/A\nLocal Government Act 1972\, s15 (6)\n\n\nFS23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 20 April 2022\nThe Committee resolved to sign the minutes of the meeting 20 April 2022 as a true record of that meeting subject to removing the action “TC to invite local Police inspector to a future meeting.”. \n  \n \nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/006\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 12 May 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 May 2022\nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 12 May 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 12 May 2022 \nA number of questions would need to be answered by the RFO.\nDTC/RFO to make bank transfer payments once signed off by signatories. \n  \nRFO to reply to questions raised.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/007\nTo approve and resolve to sign the monthly bank reconciliations for 31 March 2022 and 30 April 2022 as per the paragraph 2.2 in Financial Regulations. \nPapers E & F\nThe Committee resolved to sign the monthly bank reconciliations. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/008\nTo review the council’s assets register and identify items for disposal. (deferred from last month’s meeting – FS22/033 & FS22/053). \nPaper G\nThe Committee resolved  to approve the assets register as presented subject to Christmas lights items 2 and 5 being retained rather than disposed of.\nDC/RFO to arrange disposal of relevant items.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS23/009\nTo review the Council’s Rolling Project Plan and decide which items remain outstanding\, whether priorities have shifted in recent years\, and how to achieve the items remaining. (Deferred from Full Council FC22/067 and Finance and Strategy FS22/057) \nPaper H\nThe Committee reviewed the rolling project plan and removed items completed. New items would need to be added.\nTC to update and add new strategic items.\n \n\n\n \n \nThe committee resolved to extend the meeting past 21.00.\n \n \n\n\nFS23/010\nTo consider approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe committee scrutinised the papers provided. A number of questions would need to be answered by the RFO. \nThe committee resolved to approve the papers as presented subject to relevant answers being supplied.\nRFO to reply to questions raised.\n \n\n\nFS23/011\nTo consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 2). \nPaper N\nThe committee resolved to approve the insurance renewal.\nRFO to confirm renewal and pay invoice.\n \n\n\nFS23/012\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n \nN/A\n\n\nFS23/013\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 June 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 21 June 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 21.15 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220420T190000 DTEND;TZID=Europe/London:20220420T210000 DTSTAMP:20220526T110705Z CREATED:20211228T223850Z LAST-MODIFIED:20220526T110705Z UID:27340-1650481200-1650488400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-04-20 FS Papers as sent\nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee meeting 20 April 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present\n\n\n\nMatt Boles (Chairman)\nDavid Dobbie\nJulie Musonda\n\n\n\nPaul Key\n\n\n\nTim Davies\n\n\n\n\n\n  \nCouncillors Absent\n\n\n\nRichard Craig\nChris Lambie\nJames Plastow\n\n\n\n\nBaptiste Velan\n\n\n\n  \nIn attendance:\n\n\n\n\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n  \nAlso present: Sally Grindrod-Smith\n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\n\nTo receive a presentation by Sally\, Assistant Director Planning and Regeneration at WLDC and the LUF Programme Manager Amy Potts on the Levelling up Fund for Gainsborough. \n \nNone\nN/A\n \n\n\nFS22/047\nTo note apologies for absence.\nCllrs Craig\, Lambie\, Velan and Plastow had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFS22/048\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS22/049\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS22/050\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 16 March 2022 \n \nThe Committee resolved to sign the minutes of the meeting 16 March 2022 as a true record of that meeting. \n  \nCllrs Davies\, Dobbie and Musonda abstained from voting. \n \nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS22/051\nTo receive and consider the following financial reports: \n  \nPaper B Unpaid Expenditure \nTransactions for 13April 2022 \n  \nPaper C Cashbook Summary (including due and unpaid transactions) for 31 March 2022 \n  \nPaper D Budget Comparison Report (including due and unpaid transactions) for 31 March 2022 \n \nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 20 April 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 31 March 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 31 March 2022 \n  \n \nDTC/RFO to make bank transfer payments once signed off by signatories. \n  \nTC to invite local Police inspector to a future meeting.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/052\nTo approve and resolve to sign the monthly bank reconciliation for 31 March 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee deferred until the next meeting due to the DC being on annual leave. \n \nTC to add to agenda\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/053\nTo review the council’s assets register and identify items for disposal. (deferred from last month’s meeting – FS22/033). \nPaper F \n \nThe Committee deferred a decision to the next meeting as the register provided did not identify the items for disposal.\nTC to add to agenda\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/054\nTo review the council’s risk register as recommended by the council’s internal auditor. (deferred from last month’s meeting – FS22/036). \nTo consider a risk management policy. \nPaper G \n \nThe Committee resolved to approve the Council’s Risk Management Policy and updated Risk Register\, with the amendment from ‘Covid’ to ‘Infectious Diseases’ on item O10.\nASO to publish on the website.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/055\nTo review the option of budget comparison reports available from the financial software. (deferred from last month’s meeting – FS22/038). \nPaper H Budget Comparison \nPaper I Budget Comparison with headings \nAs per Paper D Budget Comparison with sub headings \n \nThe Committee resolved to receive Budget Comparison with sub headings on a quarterly basis (June\, September\, December and March)\, and receive the Budget Comparison with headings the remaining 8 months.\nRFO to present committee with correct reports at certain intervals in the year.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/056\nTo consider and decide the Town Clerk’s access rights to the Council’s cards and accounts in line with financial regs (deferred from last month’s meeting – FS22/041). \nPaper J \n \nThe Committee resolved to give the Town Clerk access rights to the bank accounts and to have a Commercial Card with a credit limit of £500. \n  \nCllr Key voted against the resolution.\nTC to set up a meeting with the bank and Signatories to arrange.\n\n\n\nFS22/057\nTo review the Council’s Rolling Project Plan and decide which items remain outstanding\, whether priorities have shifted in recent years\, and how to achieve the items remaining. (Deferred from Full Council FC22/067) \nPaper K \n \nThe Committee deferred a discussion until the next meeting. \n \nTC to add to next meeting’s agenda.\n\n\n\nFS22/058\nTo consider a strategic approach to IT provision. \nPaper L \n \nThe Committee resolved to: – \n·     Not migrate from Z: Drive to Sharepoint. \n·     Continue looking into providing devices for councillors who want them. \n·     Not provide mobile phones for work purposes to staff\, due to most having their own devices and 5 employees have the BT app on their devices to make / receive calls. \n \nTC to continue to research devices for Cllrs.\nThe Accounts and Audit Regulations 2015\, s. 4\n\n\nFS22/059\nTo review meeting venue locations and the feasibility of moving back to Richmond House for all or some meetings and make suitable recommendations to the next Full Council Meeting. \nPaper M \n \nThe Committee resolved to recommend to Full Council that all Committee meetings revert back to Richmond House and on their former days as per Structure and Functions\, but Full Council remain at Marshalls on the first Wednesday of the month. To be reviewed in 3 months time.\nDC to produce a proposed meeting calendar for Full Council approval in May. \n  \nTC to add to July agenda. \n \n \n\n\nFS22/060\nTo review the Member Allowances Policy and consider if any amendments need to be made. \nPaper O \n \nThe Committee resolved to not make any changes to the policy.\nASO to publish on the website.\n\n\n\nFS22/061\nTo review the Social Media policy and consider any changes that may be necessary. \nPaper P \n \nThe Committee resolved to include LinkedIn to 2b. \n  \nIt was noted that RAGE website may need to be removed if Council agree not to maintain the site further. \n \nASO to publish on the website.\n\n\n\nFS22/062\nTo receive any items for notification to be included on a future agenda – for information only. \n \n1.    Bank Reconciliation \n2.    Assets Register \n3.    Rolling Project plan \n4.    Year End Accounts \n \nTC to add to agenda.\nN/A\n\n\nFS22/063\nTo note the date and time of the next Finance and Strategy committee is scheduled for week commencing 16 May 2022 at 19.00.\nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 20.56 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220316T190000 DTEND;TZID=Europe/London:20220316T210000 DTSTAMP:20220429T110629Z CREATED:20211228T223927Z LAST-MODIFIED:20220429T110629Z UID:27341-1647457200-1647464400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [2.20 MB] \nAgenda & meeting papers can be accessed in the PDF pack above.\n \nMinutes of the Finance & Strategy Committee meeting 16 March 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nDavid Dobbie – arrived at 7.25pm\nJames Plastow\n\n\nRichard Craig\nPaul Key\n \n\n\n \n \nBaptiste Velan\n\n\n\n  \nCouncillors Absent \n\n\n\n \nChris Lambie\nDenise Schofield\n\n\nTim Davies\n \n \n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n \n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/027\nTo note apologies for absence.\nCllrs Davies had given their apologies. The Chairman advised that Cllr Schofield had resigned from the Committee. He thanked Cllr Schofield for her time on the committee.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40. \n\n\nFS22/028\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS22/029\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS22/030\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 16 February 2022 \n \nThe Committee resolved to sign the minutes of the meeting 16 February 2022 as a true record of that meeting. \n  \nCouncillor Craig abstained from voting. \n \nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS22/031\nTo receive and consider the following financial reports: \n  \nPaper B Unpaid Expenditure \nTransactions for 11 March 2022 \n  \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 March 2022 \n  \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 March 2022 \n \nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 11 March 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 11 March 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 11 March 2022 \n  \n \nDTC/RFO to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/032\nTo approve and resolve to sign the monthly bank reconciliation for 28 February 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 28 February 2022. \n \nN/A\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/033\nTo review the council’s assets register and identify items for disposal. \nPaper F \n \nThe Committee deferred a decision to the next meeting as some part of the register had not printed properly.\nTC to add to agenda\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/034\nTo note a report on potential Year End outcomes. – report to be tabled \n \nThe committee noted  potential year end outcome.\nN/A\n \n\n\nCouncillor Dobbie arrived at the meeting at 7.20pm \n \n\n\nFS22/035\nTo consider identifying council assets to be mapped in What3Words and sharing the location codes where appropriate (PADs\, First Aid boxes). \nPaper G \n \nThe Clerk assured members that What3Words could not be used to track the whereabouts of council vehicles and thereby members of staff. \nThe committee RESOLVED to start logging the physical position of assets using What3Words.\nTC to instruct staff and ensure relevant training given for inspection/assets software etc.\n \n\n\nFS22/036\nTo review the council’s risk register as recommended by the council’s internal auditor. \nPaper H \n \nThe Committee deferred a decision to the next meeting.\nTC to add to next meeting’s agenda.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/037\nTo review the internal controls in place and consider changes \nPaper I \n \nThe committee noted the controls as included in the report and did not consider any changes for the current financial year. From the coming financial year councillors would restart quarterly inspection of accounts.\nCllr Dobbie volunteered to inspect accounts from June. RFO to arrange relevant appointment.\nThe Accounts and Audit Regulations 2015\, s. 3\n\n\nFS22/038\nTo review the format of Management Reports presented to this and other committees as well as full council and consider how to improve their transparency. \nPaper J \n \nThe Committee deferred a decision to the next meeting.\nRFO to present committee with three alternative formats that can be produced straight off the finance software.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/039\nTo review the set up of the accounting record in the finance software in time for the new financial year to facilitate any changes to the reporting. \nPaper K \n \nThe Committee deferred a decision to a later meeting.\nTC to add to a future agenda.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS22/040\nTo receive a verbal update on outstanding debtors \n \nThe committee noted the verbal update.\nRFO to arrange meeting with Cllr Boles\nThe Accounts and Audit Regulations 2015\, s. 4\n\n\nFS22/041\nTo consider and decide the Town Clerk’s access rights to the Council’s cards and accounts in line with financial regs. \nPaper L \n \nThe Committee deferred a decision to the next meeting.\nTC to add to next meeting’s agenda.\n \n\n\nFS22/042\nTo receive the new LGA Code of Conduct recommended for adoption by West Lindsey District Council and consider recommending it for adoption by Full Council. \nPaper M \n \nThe Committee recommends to Full Council to adopt the LGA Code of Conduct\nTC to add to Full Council Agenda.\nLocalism Act 2011\, s27\n\n\nFS22/043\nTo nominate councillor(s) to work with the clerk to review the extend to which the requirements for LCAS Quality have been met and identify action needed to meet the required standard.\nThe Committee asked the Clerk to circulate the criteria to all members and ask for volunteers.\nTC to compile checklist and circulate.\n \n\n\n \nCommittee resolved to exclude public and press.\n \n \n \n\n\nFS22/044\nTo decide on a suitable contractor to carry out the grass cutting as specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23– (Deferred from FC22/049) \nPaper N \n  \nExclusion of Public and Press recommended due to time sensitive commercial sensitivity.\nThe Committee RESOLVED to appoint Glendale Managed Services LTD to carry out the grass cutting . specified in the Lincolnshire County Council Parish Agreement Scheme for 2022-23\nTC to request relevant paperwork and place order. RFO to produce purchase order.\nLocal Government Act 1984\, s8(1)(i) \nFinancial Regulations 11.1\, h\n\n\nFS22/045\nTo receive any items for notification to be included on a future agenda – for information only. \n \n1.    Assets Register \n2.    Risk Register – new format \n3.    Account Access Rights \n4.    Management Reports \n5.    Review Action Plan and Strategy to achieve \n6.    IT Provision Strategy\nTC to research and add to agenda.\nN/A\n\n\nFS22/046\nTo note the date and time of the next Finance and Strategy committee is scheduled for 20 April 2022 at 19.00.\nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 20.40 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-2/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220216T190000 DTEND;TZID=Europe/London:20220216T210000 DTSTAMP:20220429T105839Z CREATED:20211228T224037Z LAST-MODIFIED:20220429T105839Z UID:27342-1645038000-1645045200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-02-16 Public Papers F&S \nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee meeting 16 February 2022 held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\nCouncillors Present \n\n\n\n\nDavid Dobbie\nJames Plastow\n\n\n\nPaul Key\n\n\n\nTim Davies\n\n\n\n\n\n  \nCouncillors Absent \n\n\n\nMatt Boles (Chairman)\nChris Lambie\nDenise Schofield\n\n\nRichard Craig\n\nBaptiste Velan\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/012\nTo note apologies for absence.\nCllrs Boles\, Craig\, Schofield and Velan had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFS22/013\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nCllr Key declared a personal interest in agenda item FS22/018 as he resides in a house that is linked to a garage space.\nN/A\nLocalism Act 2011\, s31.\n\n\nFS22/014\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFS22/015\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 19 January 2022 \n \nThe Committee resolved to sign the minutes of the meeting 19 January 2022 as a true record of that meeting. \n  \nCouncillor Key abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFS22/023\nTo consider a motion by Cllr Key: \nI request that that G T C   look into supplying a device for any Councillor that wants one which installed and maintained by the Council’s IT provider F 5. \nLincolnshire County Council and West Lindsey District Council both supply such a device to their Councillors. \nPaper J \n \nThe Committee resolved to ask Officers to obtain quotes for devices and security of differing levels\, and review at a future meeting.\nTC to obtain quotations for devices and support from F5 or separate provider..\nData Protection Act 2018\n\n\nCouncillor Dobbie arrived at the meeting at 7.13pm \n \n\n\nFS22/016\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 11 February 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 February 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 February 2022 \n \nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 11 February 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 11 February 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 11 February 2022 \n  \nCouncillor Dobbie abstained from voting. \n \nDTC/RFO to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/017\nTo approve and resolve to sign the monthly bank reconciliation for 31 January 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 31 January 2022. \n  \nCouncillor Dobbie abstained from voting. \n \nN/A\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/018\nTo consider and approve fees & charges for sports and burial grounds for 2022/23\, and allotments for 2023/24. \nPaper F \n \nThe Committee resolved to approve the proposed cemetery fees for 2022/23\, representing a 5% increase on the previous year figures. \n  \nCouncillor Key abstained from voting. \n  \nThe Committee resolved to approve the proposed sports ground fees for 2022/23 representing a 5% increase on the previous year figures.. \n  \nThe Committee resolved to approve the proposed garage space fees for 2023/24 representing a 5% increase on the previous year figures. \n  \nThe Committee resolved to approve the allotment fees for 2023/24 at £30 per standard size plot (approx. 250m2) equivalent to £0.12 per square meter. \n \nDTC/RFO to produce new fees and charges sheets and ASO to publish on the website. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nTC to inform allotment holders of price increase giving 12 months’ notice.\nLocalism Act 2011\, ss. 1-8\n\n\nFS22/019\nTo receive and consider report of outstanding debtors \nPaper G\nThe Committee resolved to instruct the Council solicitor to advise the lease is in breach and the debts need to be cleared.\nTC to contact the solicitor to write a letter to the debtor.\nThe Accounts and Audit Regulations 2015\, s. 4 \n \n\n\nCouncillor Key left the meeting at 7.47pm \n \n\n\nFS22/020\nTo consider opening additional bank accounts and in order to reduce potential risk to the council. \nPaper H \n \nThe Committee resolved to defer the item until April Full Council in order to receive suggestions of what and how many new bank accounts.\nReport to Full Council on options for additional bank accounts.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/021\nTo review the council’s assets register and identify items for disposal. \nPaper I \n \nDefer until the next meeting due to documents not being prepared yet.\nDTC/RFO to have documents prepared for the next meeting.\nThe Accounts and Audit Regulations 2015\, s. 3 b) \n \n\n\nFS22/022\nTo review the council’s risk register as recommended by the council’s internal auditor. \nTabled \n \nDefer until the next meeting due to documents not being prepared yet.\nDTC/RFO to have documents prepared for the next meeting.\nThe Accounts and Audit Regulations 2015\, s. 3 c) \n \n\n\nFS22/024\nTo consider and adopt the Council’s Publication Scheme. \nPaper K \n \nThe Committee resolved to adopt the Publication Scheme.\nASO to publish on the website.\n\n\n\nFS22/025\nTo receive any items for notification to be included on a future agenda – for information only. \n \nDeferred items from the meeting.\nN/A\nN/A\n\n\nFS22/026\nTo note the date and time of the next Finance and Strategy committee is scheduled for 16 March 2022 at 19.00.\nNoted.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 19.59 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-3/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220119T190000 DTEND;TZID=Europe/London:20220119T210000 DTSTAMP:20220223T130642Z CREATED:20211228T224131Z LAST-MODIFIED:20220223T130642Z UID:27343-1642618800-1642626000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-01-19 F&S Papers \nAgenda & meeting papers can be accessed in the PDF pack above.\n \n  \nMinutes of the Finance & Strategy Committee meeting\n19 January 2022\nheld in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough \nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nDavid Dobbie\nJames Plastow\n\n\n\n\n\n\n\nTim Davies\nChris Lambie\n\n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nPaul Key\nDenise Schofield\n\n\n\n\n\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer – Town Clerk (TC)\nRachel Allbones – Deputy Clerk (DTC/RFO)\n\n\n\n\n  \nAlso present: One member of the public. \n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS22/001\nTo note apologies for absence.\nCllrs Craig\, Key and Schofield had given their apologies.\nN/A\nLocal Government Act 1972\, s85 (1) \n& Sch 12\, p40.\n\n\nFS22/002\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011\, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests. \n \nNone received\nN/A\nLocalism Act 2011\, s31.\n\n\nFS22/003\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \n \nNone received.\nN/A\nLocalism Act 2011\, s33.\n\n\nFS22/004\nMinutes of the previous meeting(s) \nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A – Finance and Strategy Committee 22 December 2021 \n \nThe Committee resolved to sign the minutes of the meeting 22 December 2021 as a true record of that meeting. \n  \nCouncillors Dobbie\, Lambie and Plastow abstained from voting.\nASO to publish. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).\n\n\nFS22/005\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 13 January 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 13 January 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 January 2022 \n \nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 13 January 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 13 January 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 13 January 2022 \n  \nCouncillor Dobbie abstained from voting. \n \nProvide Councillor Boles with the Emergency light and fire extinguisher test reports.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/006\nTo approve and resolve to sign the monthly bank reconciliation for 31 December 2021 as per the paragraph 2.2 in Financial Regulations. \nPaper E \n \nThe Committee resolved to approve and sign the Bank Reconciliation to 31 December 2021. \n  \nCouncillor Dobbie abstained from voting. \n \n\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS22/007\nTo consider and approve the draft revised budget for 2021/2022 \nPaper F \n \nThe Committee resolved to approve the revised budget for 2021/22. \nCouncillor Dobbie abstained from voting. \n \nDTC/RFO & ASO to publish\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS22/008\nTo routinely review and re-adopt the following policies: \na) 16 – Communications Policy Paper G \nb) 22 – Filming and recording Policy \nPaper H \nc) 23 – Public Participation Policy Paper I \n \nThe Committee resolved to re-adopt the following policies: \n16 – Communications Policy \n22 – Filming and recording Policy \n23 – Public Participation Policy \n  \nCouncillor Dobbie abstained from voting. \n \nASO to publish\n\n\n\nFS22/009\nTo review and adopt the council’s publication scheme\, decide how documentation should be published and set appropriate charges within the scheme. \nPaper J \n \nThe Committee resolved to adopt the Publication Scheme and noted the template guide to information. Members resolved the charges should be at cost to the Council. Guide to information to be approved once complete and relevant to Council. \n \nTC to populate the guide to information and resubmit for approval.\n\n\n\nFS22/010\nTo receive any items for notification to be included on a future agenda – for information only \n \nIt was noted that the DTC/RFO has put debt recovery and fees and charges on the February agenda.\nN/A\nN/A\n\n\nFS22/011\nTo note the date and time of the next Finance and Strategy committee is scheduled for 20 February 2022 at 19.00.\nIt was noted that the next meeting would be 16 February 2022 and not 20 February.\nN/A\nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  \nMeeting concluded at 19.29 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-4/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211222T180000 DTEND;TZID=Europe/London:20211222T190000 DTSTAMP:20220202T123021Z CREATED:20210903T105659Z LAST-MODIFIED:20220202T123021Z UID:27034-1640196000-1640199600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - 22.12.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Wednesday 22 December 2021\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held Wednesday 22 December 2021 at 6pm at Marshalls Sports Ground\, Middlefield Lane\, Gainsborough\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor Paul Key \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nThe Committee noted the apologies received from Cllrs Schofield\, Plastow and Velan. Cllr Lambie did not attend. \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nThere were none. \n3. MINUTES FROM THE PREVIOUS MEETING (Papers A and B) \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 16 November 2021 be confirmed and signed as a correct record. \nRESOLVED that the minutes of the Extraordinary Finance and Strategy Committee meeting held on  Thursday 25 November 2021 be confirmed and signed as a correct record. \n4. FINANCIAL REPORTS (Papers C\, D &E) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 17 December 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 17 December 2021 \niii. Budget Comparison Report (including due and unpaid transactions) for 17 December 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 17 December 2021\nCashbook Summary (including due and unpaid transactions) for 17 December 2021\nBudget Comparison Report (including due and unpaid transactions) for 17 December 2021\n\n5. MONTHLY BANK RECONCILIATIONS (Papers F) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 30 November 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 November 2021. \n6. 2022 / 2023 BUDGET (Paper G) \nRESOLVED to RECOMMEND to Full Council to approve the budget as presented\, representing a total budget requirement of £554.358. \nRESOLVED to RECOMMEND to Full Council to approve the precept demand for £554.358 as informed by the budget. \n7. INTERNAL AUDIT REPORT (Papers H) \nThe committee noted the action proposed namely review and re-format of the Risk Register\, production of a revised budget for January meeting\, Right-to-Work status review\, VAT checks and unclaimed cheques to be written back. \nRESOLVED to NOTE the proposed actions. \n8. Co-Option Application (Paper I) \nRESOLVED to adopt the co-option application form as part of the co-option process. . \n9. ANNUAL REVIEW OF DATA PROTECTION POLICY PACK (Paper J) \nRESOLVED to adopt the Data Protection Policy Pack with the amendments and additions as recommended. \n  \nSigned as a true record of the Meeting:______________________   Dated______________ \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21-12-2021-meeting-open-to-the-public/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211125T190000 DTEND;TZID=Europe/London:20211125T210000 DTSTAMP:20220202T121232Z CREATED:20211118T134934Z LAST-MODIFIED:20220202T121232Z UID:27162-1637866800-1637874000@gainsborough-tc.gov.uk SUMMARY:Extraordinary Finance and Strategy Committee - 25.11.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Thursday 25 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of the Finance & Strategy Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Gainsborough on Thursday 25 November 2021 at 7.00pm.\n Present: \nCouncillor Tim Davies (Chair) \nCouncillor Paul Key \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & Responsible Finance Officer \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matthew Boles – ex-officio \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. 2022 / 2023 BUDGET (Paper A) \nCommittee considered the draft proposed budget for 2022/23 and considered the precept estimate for submission to WLDC. \nFollowing an in-depth discussion of the proposed draft\, two proposals were made and put to the vote: \nCouncillor Schofield proposed a submission based on a 5% increase on the 2021/22 overall budget\, seconded by Councillor Velan. \nCouncillor Key propose a submission based on a 4% increase on the overall 2021/22 budget\, seconded by Councillor Davies. \nCouncillor Schofield’s proposal saw 3 votes in favour and 2 votes against\, so it was \nRESOLVED that an estimate precept submission based on a 5% increase on the 2021/22 budget be made to WLDC. Thus the estimate precept request would be £554\,358. URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-finance-and-strategy-committee-25-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211116T190000 DTEND;TZID=Europe/London:20211116T210000 DTSTAMP:20220202T120554Z CREATED:20210903T105319Z LAST-MODIFIED:20220202T120554Z UID:27029-1637089200-1637096400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - 16.11.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 16 November 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 16 November 2021 at 7.00pm \n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor James Plastow \nCouncillor Denise Schofield \nCouncillor Baptiste Velan \nIn Attendance: \nBelina Boyer                           Town Clerk \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig – ex officio \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nCouncillor Plastow declared a personal interest in agenda item 8 as a member of the Salvation Army. \n 3. MINUTES FROM THE PREVIOUS MEETING (Papers A) \ni. Minutes of the meeting of Finance and Strategy Committee held Tuesday 19 October 2021 \n Councillor Boles raised he had received another complaint regarding fires on Showfield allotments. \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 19 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Dobbie and Velan abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 11 November 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 11 November 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 11 November 2021 \n A question was raised regarding a revised / reviewed budget\, and Committee was advised that due staff shortages a revised budget would be presented to Committee later than usual. The 2022/23 estimate precept request was due with West Lindsey District Council on Friday 26 November so forecasting the 2022-23 budget had taking priority. Committee was advised that no major changes between the agreed and a reviewed budget were anticipated. \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 11 November 2021\nCashbook Summary (including due and unpaid transactions) for 11 November 2021\nBudget Comparison Report (including due and unpaid transactions) for 11 November 2021\n\nRESOLVED that the reviewed budget be prepared after the 2022-23 budget had been finalised. \n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 October 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 October 2021. \n6. 2022 / 2023 BUDGET (Papers F) \n Committee considered budget requirements for 2022/23 and considered the budget estimate and precept level for WLDC. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nAdministration\n\n A motion to increase the Council’s budget requirements by 2% was not carried. \nSome Members felt they had had insufficient information to provide WLDC with a budget estimate. \nA recorded vote was called. \nRESOLVED to hold an extraordinary Finance and Strategy Committee meeting on 25 November 2021 at 19.00 to consider the full draft proposed budget and agree the estimate precept level in time for the 26 November deadline. \n Votes in favour: Cllrs Boles\, Davies\, Key\, Plastow\, Schofield\, Velan \nVotes against: Cllr Dobbie \n7. INTERNAL AUDIT REPORT (Papers G) \nCommittee considered the internal audit report. \nRESOLVED to NOTE the internal audit report. \n8. CHRISTMAS LIGHTS SWITCH ON \n Committee received an update from the Chairman regarding the filming of school choirs and lights switch on. \nMeeting concluded at 8.10pm URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-16-11-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211019T190000 DTEND;TZID=Europe/London:20211019T210000 DTSTAMP:20211223T100158Z CREATED:20210903T104626Z LAST-MODIFIED:20211223T100158Z UID:27023-1634670000-1634677200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - 19.10.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 19 October 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 19 October 2021 at 7.00pm\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \n None declared. \n 3. MINUTES FROM THE PREVIOUS MEETING (Papers A & B) \ni. Minutes of the meeting of Finance and Strategy Committee held Tuesday 21 September 2021 \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 21 September 2021 be confirmed and signed as a correct record. \nNote: Councillors Key & Lambie abstained from the above resolution. \nii. Minutes of the meeting of Finance and Strategy Committee held Friday 1 October 2021 \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Friday 1 October 2021 be confirmed and signed as a correct record. \nNote: Councillors Davies\, Lambie\, Plastow\, Schofield abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers C\, D & E) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 14 October 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 14 October 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 14 October 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 14 October 2021\nCashbook Summary (including due and unpaid transactions) for 14 October 2021\nBudget Comparison Report (including due and unpaid transactions) for 14 October 2021\n\n5. MONTHLY BANK RECONCILIATIONS (Papers F) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 30 September 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 September 2021. \n6. CRICKET PITCH HIRE (Paper G) \nCommittee considered the request from Lea and Roses Cricket Club for a reduction in pitch fees due to lack of player availability and match cancellation. \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \nRESOLVED to no provide a reduction in pitch fees\, due to the wicket being prepared and no advanced notice of match cancellation was received from the club. \nRESOLVED to allow press and public back into the meeting. \n7.  2022 / 2023 BUDGET \nCommittee considered budget requirements for 2022/23 and considered the budget estimate and precept level for WLDC. \nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nAdministration\n\n The Deputy Clerk advised the deadline for the budget estimate to WLDC is Friday 26 November and would be providing a more detailed report on the Committees budgetary areas at the November meeting. \n8. CHRISTMAS LIGHTS SWITCH ON \n Committee was updated by Councillor Boles on the uptake from schools for the ‘event’ and also outlined the vision of the ‘event’\, that being a filming company film the lights being switched on in the Market Place by the Mayor and showcase the new lighting scheme\, Salvation Army playing and being filmed in the Market Place\, local school choirs being filmed in their own environment and a professional film be put together of all the above. \nRESOLVED to engage Business Video Experts and agree their quotation received\, but agree the spend of the budget\, up to £5\,000 \n Note: Coucillor Key to speak with Business Video Experts to obtain dates they have availability to film. \n9. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next three items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n10. RICHMOND HOUSE CONSERVATORY (Paper H) \nCommittee considered the emails received from WLDC and LCC regarding the build of a new conservatory following the tenders being received. \nRESOLVED to delay any works and reassess in the future as part of a reassessment of Richmond House as a whole. \n11. LOVE LANE ALLOTMENT ACCESS AND LOVE LANE AND MIDDLEFIELD LANE ALLOTMENT RENT REVIEW (Paper I) \nCommittee considered the email received from Thonock and Somerby Estates and instruct Officers on next steps. \nRESOLVED to hold the licence of the new access area to Love Lane allotments in abeyance until such time as LCC highways have formally agreed and given a time frame for the works that need carrying out on Ropery Road to enable access. \nRESOLVED to note the rent increase for both Love Lane and Middlefield Lane allotments\, from £1\,500 to £1\,750 per annum. \n12. COMPLAINTS (Paper J) \nCommittee received a report from the Operations Manager of complaints disposed of by direct action\, complaints being dealt with by Officers or Members which require Member input. \nShowfield Allotments – Bonfires \nContact has been made in the past but agreed to write to the complainant acknowledging their complaint and advise the Secretary had been contacted in order to remind plot holders to be mindful of local residents when lighting fires and reiterate the rules of what can be burnt. \nFoxby Hill Allotments – Threats \nWrite to the complainant advising that if they receive any threats of violence or vandalism to contact the Police and then report to the Town Council with a crime number. \nLove Lane Allotments – Abusive behaviour \nMembers thoroughly discussed the several complaints received from an individual plot holder\, as it is an ongoing issue Committee decided to write to the 4 plot holders involved advising that any confrontations\, verbal abuse\, vandalism and complaints must stop immediately otherwise the Council will have no other choice but to allocate alternative plots on different sites or termination of the tenancy agreement. \nMeeting concluded at 8.30pm \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-comittee-19-10-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20211001T110000 DTEND;TZID=Europe/London:20211001T130000 DTSTAMP:20211102T144238Z CREATED:20210927T115617Z LAST-MODIFIED:20211102T144238Z UID:27080-1633086000-1633093200@gainsborough-tc.gov.uk SUMMARY:Extraordinary Finance & Strategy Meeting 01.10.2021 DESCRIPTION:AGENDA - Extraordinary Finance and Strategy Committee - Friday 1 October 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of an extraordinary Meeting of the Finance & Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Gainsborough on Friday 1st October 2021 at 11.00am.\n Present: \nCouncillor Matthew Boles (Chairman) \nCouncillor Pat O’Connor \nCouncillor Richard Craig \nCouncillor Paul Key \nIn Attendance: \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Denise Schofield \n2. DECLARATIONS OF INTEREST \nNone declared. \n3. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature\, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n4. CHRISTMAS LIGHT SWITCH ON (Paper A) \nCouncillor Key explained that he had made contact with a video production company and that there were options for filming a Christmas carol concert at local Schools and the filming of the Gainsborough Christmas light switch on within paper A. \nMembers considered paper A in detail. \nRESOLVED that: – Councillor Boles make contact with the Headteacher of Parish School and obtain contact details for all schools in Gainsborough and surrounding villages. To then contact the schools via email and ask if they wish to take part in a filmed Christmas Carol concert\, it is asked that a response is made by any interested schools by Friday 8th October 2021. \nMeeting concluded at 11.33am URL:https://gainsborough-tc.gov.uk/meeting/extraordinary-finance-strategy-meeting-01-10-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210921T190000 DTEND;TZID=Europe/London:20210921T210000 DTSTAMP:20211102T144218Z CREATED:20210903T104205Z LAST-MODIFIED:20211102T144218Z UID:27018-1632250800-1632258000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - 21.09.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Tuesday 21 September 2021 - PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Ceremony Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough on Tuesday 21 September 2021 at 7.00pm\n Present: \nCouncillor Matt Boles (Chairman) – ex officio \nCouncillor Richard Craig – ex officio \nCouncillor Tim Davies (Vice Chairman) \nCouncillor Paul Key \nCouncillor James Plastow \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \nSean Alcock                           Operations Manager \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Denise Schofield \nCouncillor David Dobbie \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \nNote: Councillor Boles arrived at the meeting at 7:01pm \n3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \nMinutes of the meeting of Finance and Strategy Committee held Wednesday 18 August 2021 \nRESOLVED that the minutes of the Finance and Strategy Committee meeting held on Wednesday 18 August 2021 be confirmed and signed as a correct record. \nNote: Councillors Boles and Plastow abstained from the above resolution. \nNote: Councillor Boles took over as Chairman. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 16 September 2021\nii. Cashbook Summary (including due and unpaid transactions) for 16 September 2021\niii.    Budget Comparison Report (including due and unpaid transactions) for 16 September 2021 \nRESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 16 September 2021\nCashbook Summary (including due and unpaid transactions) for 16 September 2021\nBudget Comparison Report (including due and unpaid transactions) for 16 September 2021\n\n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 August 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 August 2021. \n 6. ROSES SPORTS GROUND (Paper F) \nCommittee considered outline plans for an extension to the pavilion at Roses sports ground. \nA clause in the WLDC/GTC lease 3.17.2 states not to make any application under the Planning Acts without the previous consent of the Landlord. \nMembers were advised that a meeting with Gainsborough Trinity Foundation and WLDC had been called for Wednesday 25 September and the Deputy Clerk and Acting Town Clerk had been invited. Members requested that Councillor Velan be invited as well as he had previously attended meetings\, then reassess the Town Council make up of attendance at the next Full Council meeting. \nRESOLVED to consent to Gainsborough Trinity Foundation submitting plans for an extension at Roses Sports Ground. \n 7. EXCLUSION OF THE PRESS AND PUBLIC \nDue to the confidential nature of the following\, members RESOLVED to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960. \n8. RICHMOND HOUSE CONSERVATORY (Paper G) \nCommittee considered the email received from WLDC regarding the sum of the quotations received. \nRESOLVED to defer the issue until the position of WLDC & LCC budgets are clarified\, then reassess the situation. \n9. CEMETERY BURIAL SOFTWARE (Paper H) \nCommittee considered approving a quotation received to extract data from the current software to the new software. Members were advised that Officers were unaware the data extract was chargeable. \nRESOLVED to RECOMMEND TO FULL COUNCIL that Officers investigate if the Council signed up to agreement that stated data extract would be charged\, also query the quotation cost. Following that agree that up to £4\,625 be taken from General Reserves for the data extract. \n 10. QUEENS DIAMOND JUBLIEE WORKING GROUP \nCommittee considered scope of Working Group as requested by Full Council on 1 September 2021. \nRESOLVED to rework the Armed Forces Day remit and RECOMMEND TO FULL COUNCIL to adopt as part of the Structure and Functions\, reallocated current Armed Forces Day budgets to a Queens Jubilee event budget and appoint Members to the working group. \n11. CHRISTMAS LIGHTS SWITCH ON \nCommittee considered holding a “Traditional” Christmas lights switch on event\, to include a carol service\, food stalls\, Schools\, Salvation Army etc as requested by Property and Services Committee on 14 September 2021. \nIssues were raised regarding the staff resources to organise such an event with limited time. \nIt was suggested if a virtual event could take place. \nRESOLVED that Members investigate if digital companies could record school choirs and the salvation army performing and produce an online event. Members were given 7-10 days to investigate\, if need be an extraordinary meeting would be called. \n12. CHRISTMAS LIGHTS SCHEME (Paper I) \nCommittee considered quotations received for a new Christmas lighting scheme as requested by Property and Services Committee on 14 September 2021. \nRESOLVED to RECOMMEND TO FULL COUNCIL to accept Option 1 from Blachere. \n Meeting concluded at 8.23pm \n   URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21-09-2021/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210818T190000 DTEND;TZID=Europe/London:20210818T210000 DTSTAMP:20210923T122003Z CREATED:20210813T124642Z LAST-MODIFIED:20210923T122003Z UID:26990-1629313200-1629320400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee - 18.08.2021 DESCRIPTION:AGENDA - Finance and Strategy meeting - Wednesday 18 August 2021 - PUBLIC\n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nMINUTES of a Meeting of the Finance and Strategy Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 18 August 2021 at 7.00pm\n Present: \nCouncillor Tim Davies (Chairman) \nCouncillor Richard Craig – ex officio \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Denise Schofield \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Chris Lambie \nCouncillor James Plastow \nCouncillor Baptiste Velan \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n 3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \n i. Minutes of the meeting of Finance and Strategy Committee held Wednesday 21 July 2021 \n Members noted the email sent on 23 July stating the Health and Safety Policy amendments would need approving by the Personnel Committee as it forms part of the Staff Handbook. \n RESOLVED that the minutes of the Finance and Strategy Committee meeting held on Wednesday 21 July 2021 be confirmed and signed as a correct record. \nNote: Councillor Schofield abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 13 August 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 13 August 2021 \niii. Budget Comparison Report (including due and unpaid transactions) for 13 August 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 13 August 2021\nCashbook Summary (including due and unpaid transactions) for 13 August 2021\nBudget Comparison Report (including due and unpaid transactions) for 13 August 2021\n\n 5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 31 July 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 31 July 2021. \n 6. INTERNAL AUDIT (Paper F) \n Committee considered arrangements for 2021/22 internal audit\, and considered the quotation received from Lincolnshire Assurance. \nMembers noted the 2020/21 audit invoice wasn’t raised until 28 May 2021\, so has come out of the 2021/22 budget. \nRESOLVED to accept the quotation from Lincolnshire County Council of £1\,963 for internal audit services for 2021/22 and RECOMMEND TO FULL COUNCIL to increase the 2021/22 internal audit budget by £1\,924 from general reserves. \n Meeting concluded at 7.18pm URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-18-08-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20210721T190000 DTEND;TZID=Europe/London:20210721T210000 DTSTAMP:20210825T131350Z CREATED:20210716T092952Z LAST-MODIFIED:20210825T131350Z UID:26953-1626894000-1626901200@gainsborough-tc.gov.uk SUMMARY:Finance & Strategy Committee 21.07.2021 DESCRIPTION:AGENDA - Finance and Strategy Committee - Wednesday 21 July 2021 -PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above.\nMINUTES of a Meeting of the Finance and Strategy Committee held in the Function Room\, Marshalls Sports Ground\, Middlefield Lane\, Gainsborough on Wednesday 21 July 2021 at 7.00pm\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Richard Craig \nCouncillor David Dobbie \nCouncillor Paul Key \nCouncillor Chris Lambie \nCouncillor James Plastow \nIn Attendance: \nRachel Allbones                      Deputy Clerk & RFO \n1. TO RECEIVE APOLOGIES FOR ABSENCE \nCouncillor Matt Boles \nCouncillor Denise Schofield \n2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION \nNone declared. \n 3. MINUTES FROM THE PREVIOUS MEETING (Paper A) \ni. Minutes of the meeting of Management and Finance Committee held Wednesday 16 June 2021 \n RESOLVED that the minutes of the Management and Finance Committee meeting held on Wednesday 16 June 2021 be confirmed and signed as a correct record. \nNote: Councillors Craig & Plastow abstained from the above resolution. \n4. FINANCIAL REPORTS (Papers B\, C & D) \nCommittee received and considered the following reports: \ni. Unpaid Expenditure Transactions for 16 July 2021 \nii. Cashbook Summary (including due and unpaid transactions) for 16 July 2021 \niii.    Budget Comparison Report (including due and unpaid transactions) for 16 July 2021 \n RESOLVED that Members accept and approve the following reports: – \n\nUnpaid Expenditure Transactions for 16 July 2021\nCashbook Summary (including due and unpaid transactions) for 16 July 2021\nBudget Comparison Report (including due and unpaid transactions) for 16 July 2021\n\n5. MONTHLY BANK RECONCILIATIONS (Papers E) \nCommittee considered sign off of the monthly bank reconciliations for the months of for 30 June 2021 as per the paragraph 2.2 in Financial Regulations. \nRESOLVED to accept and sign off the Bank Reconciliation for 30 June 2021. \n6. HEALTH AND SAFETY POLICY (Paper F) \n Committee RESOLVED to defer the item until the next meeting to thoroughly read the reviewed policy and requested that a track charges document of the policy be presented at the next meeting. \n 7. INSURANCE CLAIM \n Committee considered whether to pursue a claim with the insurance company following vandalism to the cemetery chapel. \nRESOLVED to claim on the insurance for the vandalism to the cemetery roof. \nMeeting concluded at 7.17pm URL:https://gainsborough-tc.gov.uk/meeting/finance-strategy-committee-meeting-21-07-2021/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Finance & Strategy Committee END:VEVENT END:VCALENDAR