BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20240827T183000 DTEND;TZID=Europe/London:20240827T203000 DTSTAMP:20240927T103155Z CREATED:20240508T080833Z LAST-MODIFIED:20240927T103155Z UID:33419-1724783400-1724790600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [111.27 KB] \nAGENDA - Tuesday 27 August 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 27 August 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/039  Apologies for Absence\nTo note apologies for absence. \nFS25/040  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/041  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/042  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/043  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/044  Presentation from Churches\, Charities and Local Authorities (CCLA) Investment Management Limited\nTo receive presentation from Lee Jagger\, Relationship Manager\, Local Government\, of CCLA on investment opportunities. \nFS25/045  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 23 July 2024 (pages 4 to 7) \nFS25/046  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 21 August 2024 Paper B (pages 8 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 21 August 2024 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 21 August 2024 Paper D (pages 17 to 34) \nFS25/047  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 35 to 46) \nFS25/048  Investments\nTo consider investment opportunities.\nPaper F (pages 47 to 50) \nFS25/049  Anti-Fraud and Corruption Policy\nTo review and adopt Anti-Fraud and Corruption Policy.\nPaper G (pages 57 to 66) \nFS25/050  Roses AWP Sinking Fund\nTo consider proposal from Gainsborough Trinity Foundation for the use of the All-Weather Pitch sinking fund.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper H (pages 67 to 80) \nFS25/051  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Revised 2024/25 Budget\nii. Project Plan\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Filming and Recording Meetings Policy Review\nvi. Public Participation at Meetings Policy Review\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Councillor Vacancy (Co-option) Policy Review\nx. Employee / Councillor Protocol Review\nxi. Social Media Policy Review\nxii. Publication Scheme & FOI Review\nxiii. Pensions Discretionary Policy Review\nxiv. Member Training and Development Policy Review\nxv. LCAS Quality Status submission – July 2025 \nFS25/052  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 24 September 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 21 August 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240723T183000 DTEND;TZID=Europe/London:20240723T203000 DTSTAMP:20240828T112125Z CREATED:20240508T080804Z LAST-MODIFIED:20240828T112125Z UID:33418-1721759400-1721766600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.89 KB] \nAGENDA - Tuesday 23 July 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 23 July 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/027  Apologies for Absence\nTo note apologies for absence. \nFS25/028  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/029  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/030  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/031  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/032  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 25 June 2024 (pages 4 to 7) \nFS25/033  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 18 July 2024 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 18 July 2024 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 18 July 2024 Paper D (pages 16 to 33) \nFS25/034  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48) \nFS25/035  Outstanding Debtor Review\nTo receive report of outstanding debtors and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper F (pages 49 to 52) \nFS25/036  Investments\nTo consider investing funds in the CCLA Public Sector Deposit Fund (PSDF).\nPaper G (pages 53 to 60) \nFS25/037  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Revised 2024/25 Budget\nii. Project Plan\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Filming and Recording Meetings Policy Review\nvi. Public Participation at Meetings Policy Review\nvii. Anti-Fraud and Corruption Policy Review\nviii. Communications Policy Review\nix. GDPR Policy Review\nx. Councillor Vacancy (Co-option) Policy Review\nxi. Employee / Councillor Protocol Review\nxii. Social Media Policy Review\nxiii. Publication Scheme & FOI Review\nxiv. Pensions Discretionary Policy Review\nxv. Member Training and Development Policy Review\nxvi. LCAS Quality Status submission – July 2025 \nFS25/038  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 August 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 18 July 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240625T183000 DTEND;TZID=Europe/London:20240625T203000 DTSTAMP:20240807T093856Z CREATED:20240508T080737Z LAST-MODIFIED:20240807T093856Z UID:33417-1719340200-1719347400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.03 KB] \nAGENDA - Tuesday 25 June 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Richard Craig\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 25 June 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/014  Apologies for Absence\nTo note apologies for absence. \nFS25/015  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/016  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/017  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/018  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/019  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 28 May 2024 (pages 4 to 7) \nFS25/020  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 June 2024 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 June 2024 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 June 2024 Paper D (pages 16 to 51) \nFS25/021  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 52 to 72) \nFS25/022  Operation Bridges – Activation Policy\nTo review and adopt Appendix 4 for the Operation Bridges – Activation Policy.\nPaper F (pages 73 to 75) \nFS25/023  Risk Register\nTo\, as per PS24/114\, review the following points of the Risk Register: –\ni. If training courses are full ask for reserves in case Cllrs are unable to attend.\nii. R03\,1\,b – Invite district and county members to report to Full Council on a 3/6 monthly basis.\niii. Ask WLDC if they will share their Governance and Audit risk management training documents. \nFS25/024  Civic Regalia\nTo consider quotation received for the repairs and cleaning of the civic regalia.\nPaper G (pages 76 to 78) \nFS25/025  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Debtor Review – July\nii. Investments – July\niii. Registrar Lease renewal\niv. Filming and Recording Meetings Policy Review\nv. Public Participation at Meetings Policy Review\nvi. Anti-Fraud and Corruption Policy Review\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Councillor Vacancy (Co-option) Policy Review\nx. Employee / Councillor Protocol Review\nxi. Social Media Policy Review\nxii. Publication Scheme & FOI Review\nxiii. Pensions Discretionary Policy Review\nxiv. Member Training and Development Policy Review\nxv. Strategic Plan\nxvi. Additional Bank Account\nxvii. LCAS Quality Status \nFS25/026  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 23 July 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 20 June 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240528T183000 DTEND;TZID=Europe/London:20240528T203000 DTSTAMP:20240626T092054Z CREATED:20240508T080610Z LAST-MODIFIED:20240626T092054Z UID:33291-1716921000-1716928200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.13 KB] \nAGENDA - Tuesday 28 May 2024 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Richard Craig\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 28 May 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/001  Apologies for Absence\nTo note apologies for absence. \nFS25/002  Vice Chair\nTo appoint Vice Chair for this committee. \nFS25/003  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS25/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/007  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 30 April 2024 (pages 4 to 7) \nFS25/008  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 22 May 2024 Paper B (pages 8 to ??)\nii. Cashbook Summary (including due and unpaid transactions) for 22 May 2024 Paper C (pages ?? to ??)\niii. Budget Comparison Report (including due and unpaid transactions) for 22 May 2024 Paper D (pages ?? to ??) \nFS25/009  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages ?? to ??) \nFS25/010  Internal Controls\ni. To note receipt of the Joint Panel on Accountability and Governance Practitioners’ Guide – March 2024 and note changes to the March 2023 guide.\nii. To review the internal controls in place and consider changes for 2024/2025.\nPapers F& G (pages ?? to ??) \nFS25/011  Protocol for the Death of a Senior Figure Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper H (pages ?? to ??) \nFS25/012  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nRisk Register – June\nDebtor Review – July\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n\nFS25/013  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 25 June 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 15 May 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-29/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240430T190000 DTEND;TZID=Europe/London:20240430T210000 DTSTAMP:20240529T092206Z CREATED:20230706T083100Z LAST-MODIFIED:20240529T092206Z UID:29919-1714503600-1714510800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [117.99 KB] \nAGENDA - Tuesday 30 April 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 30 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/117  Apologies for Absence\nTo note apologies for absence. \nFS24/118  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/119  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/120  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/121  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n FS24/122  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record. \nPaper A Tuesday 19 March 2024 (pages 4 to 7) \n FS24/123  Finance Reports\nTo receive and consider for approval the following financial reports: \n\nUnpaid Expenditure Transactions for 25 April 2024 Paper B (pages 8 to 15)\nCashbook Summary (including due and unpaid transactions) for 25 April 2024 Paper C (pages 16 to 17)\n\n\nBudget Comparison Report (including due and unpaid transactions) for 25 April 2024 Paper D (pages 18 to 35)\n\nFS24/124  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 March 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 36 to 49) \nFS24/125  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper F (pages 50 to 54) \nFS24/126  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper G (pages 55 to 65) \nFS24/127  Year End Accounts 2023/24\nTo consider end of year accounts for the 2023/24 financial year and recommend to Full Council for approval\, which consist of the following documents: \nPaper H (pages 66 to 69) Consolidated Balance Sheet \nPaper I (pages 70 to 72) Income and Expenditure Account Report \nPaper J (pages 73 to 75) Income and Expenditure Account Analysis Report \nPaper K (pages 76 to 83) Income and Expenditure by Budget Headings Report \nPaper L (pages 84 to 86) Trial Balance \nFS24/128  AGAR – Section 2 Accounting Statements \nTo consider end of year accounts for the 2023/24 financial year and recommend to Full Council for approval\, which consist of the following documents: \nPaper M (pages 87 to 88) Section 2 – Accounting Statements of the AGAR \nFS24/129  Insurance\nTo consider and approve one year extension of the Town Council’s insurance under a 3 -year scheme.\nPaper N (pages 89 to 119) \nFS24/130  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nProtocol for the Death of a Senior Figure Review\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nRisk Register – June\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n FS24/131  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 May 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 25 April 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240319T190000 DTEND;TZID=Europe/London:20240319T210000 DTSTAMP:20240507T140620Z CREATED:20230706T083001Z LAST-MODIFIED:20240507T140620Z UID:29918-1710874800-1710882000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [113.45 KB] \n2024-03-19 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 March 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/104  Apologies for Absence\nTo note apologies for absence. \nFS24/105  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/106  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/107  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/108  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/109  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 23 January 2024 (pages 4 to 9) \nFS24/110  Finance Reports\nTo receive and consider for approval the following financial reports:\n1. Unpaid Expenditure Transactions for 14 March 2024 Paper B (pages 10 to 16)\n2. Cashbook Summary (including due and unpaid transactions) for 14 March 2024 Paper C (pages 17 to 18)\n3. Budget Comparison Report (including due and unpaid transactions) for 14 March 2024 Paper D (pages 19 to 54) \n FS24/111  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 29 February 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 55 to 67) \nFS24/112  Earmarked Reserves\nTo consider proposed ear marked reserves for YE 31st March 2024.\nPaper F (pages 68 to 70)\n \nFS24/113  Outstanding Debtors\nTo receive report of outstanding debtors and consider any action necessary.\nPaper G (pages 71 to 73) \nFS24/114  Risk Register and Risk Management Policy\nTo review the Council’s risk register and Risk Management Policy.\nPaper H (pages 74 to 95) \nFS24/115  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper I (pages 96 to 100) \nFS24/114  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nAsset Register Review\nProtocol for the Death of a Senior Figure Review\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n  \nFS24/115  Time and Date of Next Meeting\nTo consider amending the next scheduled for Finance and Strategy Committee meeting of Tuesday 16 April 2024 at 7:00pm to Tuesday 30 April 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 14 March 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240220T190000 DTEND;TZID=Europe/London:20240220T210000 DTSTAMP:20240320T145457Z CREATED:20230706T082912Z LAST-MODIFIED:20240320T145457Z UID:29917-1708455600-1708462800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [113.45 KB] \n2024-02-20 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 20 February 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/092  Apologies for Absence\nTo note apologies for absence. \nFS24/093  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/094  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/095  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/096  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/097  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 23 January 2024 (pages 4 to 6) \nFS24/098  Finance Reports\nTo receive and consider for approval the following financial reports:\n1. Unpaid Expenditure Transactions for 15 February 2024 Paper B (pages 7 to 13)\n2. Cashbook Summary (including due and unpaid transactions) for 15 February 2024 Paper C (pages 14 to 15)\n3. Budget Comparison Report (including due and unpaid transactions) for 15 February 2024 Paper D (pages 16 to 33) \nFS24/099  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 January 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 45) \nFS24/100  Internal Audit Report\nTo review and note interim internal audit report and consider any action necessary resulting from the report.\nPaper F (pages 46 to 57)\n \nFS24/101  Fees and Charges\nTo consider and approve fees & charges for sports and burial grounds for 2024/25\, allotments for 2025/26 and allotment water charges for 2024/25\nPaper G (pages 58 to 64) \nFS24/102  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nRisk Management Policy and Risk Register Review – March\nProtocol for the Death of a Senior Figure Review\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\nFS24/103  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 19 March 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 15 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-27/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240123T190000 DTEND;TZID=Europe/London:20240123T210000 DTSTAMP:20240222T161509Z CREATED:20230706T082756Z LAST-MODIFIED:20240222T161509Z UID:29916-1706036400-1706043600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [110.63 KB] \n2024-01-23 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 23 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/081  Apologies for Absence\nTo note apologies for absence. \nFS24/082  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/083  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/084  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/085  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/086  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 19 December 2023 (pages 3 to 5) \nFS24/087  Finance Reports\nTo receive and consider for approval the following financial reports: \n\nUnpaid Expenditure Transactions for 18 January 2024 Paper B (pages 6 to 10)\nCashbook Summary (including due and unpaid transactions) for 18 January 2024 Paper C (pages 11 to 12)\n3. Budget Comparison Report (including due and unpaid transactions) for 18 January 2024 Paper D (pages 13 to 30)\n\nFS24/088  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 December 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 31 to 41) \nFS24/089  Investment Strategy Review\nTo review the Investment Strategy and adopt amendments.\nPaper F (pages 42 to 63)\n \nFS24/090  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nInternal Audit Report\nFees and Charges\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\nFS24/091  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 20 February 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 18 January 2024 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231219T190000 DTEND;TZID=Europe/London:20231219T210000 DTSTAMP:20240124T113549Z CREATED:20230706T082616Z LAST-MODIFIED:20240124T113549Z UID:29915-1703012400-1703019600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [110.33 KB] \n2023-12-19 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 December 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/069  Apologies for Absence\nTo note apologies for absence. \nFS24/070  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/071  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/072  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/073  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/074  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 21 November 2023 (pages 3 to 5) \nFS24/075  Finance Reports\nTo receive and consider for approval the following financial reports: \n\nUnpaid Expenditure Transactions for 14 December 2023 Paper B (pages 6 to 11)\nCashbook Summary (including due and unpaid transactions) for 14 December 2023 Paper C (pages 12 to 13)\nBudget Comparison Report (including due and unpaid transactions) for 14 December 2023 Paper D (pages 14 to 49)\n\n\nFS24/076  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 November 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 50 to 61) \nFS24/077  Ear Marked Reserves\nTo consider current ear marked reserves and recommend to Full Council to make any amendments\, if any.\nPaper F (pages 62 to 64) \nFS24/078  Draft 2024 / 2025 Budget\nTo consider draft proposed budget for 2024/25 and recommend to Full Council.\nPaper G (pages 65 to 84)\n \nFS24/079  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nInternal Audit Report\nStrategic Plan\nInvestments & Investment Strategy review\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n\nFS24/080  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 23 January 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 14 December 2023 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-25/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231121T190000 DTEND;TZID=Europe/London:20231121T210000 DTSTAMP:20231220T123124Z CREATED:20230706T082530Z LAST-MODIFIED:20231220T123124Z UID:29914-1700593200-1700600400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [111.53 KB] \n2023-11-21 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Tim Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 21 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/058  Apologies for Absence\nTo note apologies for absence. \nFS24/059  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/060  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/061  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/062  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/063  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 17 October 2023 (pages 3 to 5) \nFS24/064  Finance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 16 November 2023 (pages 6 to 11)\nPaper C Cashbook Summary (including due and unpaid transactions) for 16 November 2023 (pages 12 to 13)\nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 November 2023 (pages 14 to 31) \nFS24/065  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 October 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 32 to 44) \nFS24/066  Draft 2024 / 2025 Budget & Estimate\nTo consider draft proposed budget for 2024/25 and consider and agree precept estimate for submission to WLDC.\nPaper F (pages 45 to 72)\n \nFS24/067  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nInternal Audit Report\nStrategic Plan\nInvestments & Investment Strategy review\nAdditional Bank Account\nLCAS Quality Standard\nRegistrar Lease renewal\n\n FS24/068  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 19 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 16 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-24/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231017T190000 DTEND;TZID=Europe/London:20231017T210000 DTSTAMP:20231130T103158Z CREATED:20230706T082437Z LAST-MODIFIED:20231130T103158Z UID:29913-1697569200-1697576400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.99 KB] \n2023-10-17 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: Committee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Tim Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 17 October 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \n AGENDA\nFS24/047  Apologies for Absence\nTo note apologies for absence. \nFS24/048  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/049  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/050  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/051  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 19 September 2023 (pages 3 to 8) \nFS24/052  Finance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 12 October 2023 (pages 9 to 15)\nPaper C Cashbook Summary (including due and unpaid transactions) for 12 October 2023 (pages 16 to 17)\nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 October 2023 (pages 18 to 53) \nFS24/053  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 September 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 54 to 64) \nFS24/054  Revised Budget 2023/2024\nTo consider and approve the draft revised budget for 2023/2024\nPaper D (pages 18 to 53) & F (pages 65 to 66) \nFS24/055  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\nAdministration \nFS24/056  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nStrategic Plan\nInvestments & Investment Strategy review\nAdditional Bank Account\nLCAS Quality Standard\nRegistrar Lease renewal\n\n\nFS24/057  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 21 November 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 12 October 2023 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-23/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230919T190000 DTEND;TZID=Europe/London:20230919T210000 DTSTAMP:20231116T120645Z CREATED:20230706T082221Z LAST-MODIFIED:20231116T120645Z UID:29912-1695150000-1695157200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [205.79 KB] \n2023-09-19 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 19 September 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/032\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/033\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/034\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/035\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/036\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee 15 August 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/037\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 13 September 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 13 September 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 September 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/038\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/039\nRoses Sports Ground\nTo consider response from NorthCountry Homes regarding an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/040\nInternal Auditor 2023/24\nTo consider arrangements for 2023/24 internal audit.\nPaper G\n \n\n\nFS24/041\nCommunity Engagement Strategy\nTo consider adopting a Community Engagement Strategy.\nPaper H\n \n\n\nFS24/042\nReserves Policy Review\nTo review and adopt the Reserves Policy.\nPaper I\n \n\n\nFS24/043\nRoses AWP Sinking Fund\nTo note correspondence received from Gainsborough Trinity Foundation and consider further steps.\nExclusion of Public and Press recommended due to ongoing legal considerations.\nPaper J\n \n\n\nFS24/044\nTrinity Street Electric Meters (former Christmas light supply)\nTo receive a verbal report from the Interim Town Clerk regarding the status of the removal of the meters.\n \n\n\nFS24/045\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only·         Revised Budget 2023/24·         Strategic Plan·         Investments & Investment Strategy review·         Additional Bank Account·         LCAS Quality Standard\nN/A\n\n\nFS24/046\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 17 October 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29912/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230815T190000 DTEND;TZID=Europe/London:20230815T210000 DTSTAMP:20230922T101458Z CREATED:20230518T064735Z LAST-MODIFIED:20230922T101458Z UID:29748-1692126000-1692133200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [203.33 KB] \n2023-08-15 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 15 August 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/022\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/023\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/024\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/02\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/026\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee\, Tuesday 18 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/027\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 10 August 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 10 August 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 10 August 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/028\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/029\nRoses Sports Ground\nTo consider revised request from NorthCountry Homes to allow them to lay a pipe and hold an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/030\nVexatious complaints policy\n1) To review and readopt Vexatious complaints policy.\n2) Under 4.1 of the policy confirm complaint has been investigated according to complaints policy.\n3) Under 4.6 of the policy decide whether to apply the policy.\nExclusion of Public and Press recommended due to the confidential nature of the business.\nPaper G\n \n\n\nFS24/031\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Investments & Investment Strategy review\n·         Additional Bank Account\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS24/032\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 19 September 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-22/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230718T190000 DTEND;TZID=Europe/London:20230718T210000 DTSTAMP:20230816T145355Z CREATED:20230518T064546Z LAST-MODIFIED:20230816T145355Z UID:29746-1689706800-1689714000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.08 KB] \n2023-07-18 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 18 July 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/012\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/013\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/014\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/015\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/016\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee\, Tuesday 20 June 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/017\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 12 July 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 12 July 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 July 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/018\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/019\nRoses Sports Ground\nTo consider a request from NorthCountry Homes to allow them to lay a pipe and hold an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/020\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Investments & Investment Strategy review\n·         Additional Bank Account\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS24/021\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 15 August 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230620T190000 DTEND;TZID=Europe/London:20230620T210000 DTSTAMP:20230719T082742Z CREATED:20230518T064453Z LAST-MODIFIED:20230719T082742Z UID:29745-1687287600-1687294800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [204.56 KB] \n2023-06-20 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 20 June 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow\, x1 VACANCY \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/001\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/002\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nFS24/003\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/004\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/005\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/006\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee 2 May 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/007\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 15 June 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 15 June 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 15 June 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/008\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April & 31 May 2023 per paragraph 2.2 of Financial Regulations.\nPaper E – 30 April 2023\nPaper F – 31 May 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/009\nFinance Regulation Amendments\nTo consider report from the Operations Manager seeking approval for amendments of section 4 of Financial Regulations – Budgetary Control and Authority to Spend\nPaper G\n \n\n\nFS24/010\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\nN/A\n\n\nFS24/011\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 18 July 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230502T190000 DTEND;TZID=Europe/London:20230502T210000 DTSTAMP:20230621T092234Z CREATED:20230420T094953Z LAST-MODIFIED:20230621T092234Z UID:29528-1683054000-1683061200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.00 KB] \n2023-05-02 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 2nd May 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/143\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/144\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/145\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/146\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 18 April 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/147\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 26 April 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/148\nTo note and review the Council’s assets register and approve items for disposal.\nPaper C\n \n\n\nFS23/149\nTo consider end of year accounts for the 2022/23 financial year and recommend to Full council for approval\, which consist of the following documents:\nPaper D Section 2 – Accounting Statements of the AGAR\n \n\n\nFS23/150\nTo consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 3).\nPaper E\n \n\n\nFS23/151\nTo receive verbal report from Cllr Key on a Strategic Plan.\n \n\n\nFS23/152\nTo receive any items for notification to be included on a future agenda – for information only\n·         Cemetery Extension – cost implications\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS23/153\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday ?? June 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230418T190000 DTEND;TZID=Europe/London:20230418T210000 DTSTAMP:20230503T083226Z CREATED:20221212T120949Z LAST-MODIFIED:20230503T083226Z UID:28633-1681844400-1681851600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.19 KB] \n2023-04-18 Papers and Summons as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 18th April 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/131\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/132\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/133\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/134\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 21 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/135\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 13 April 2023 \nPaper C Cashbook Summary (including due and unpaid transactions) for 13 April 2023 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 April 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/136\nTo approve and resolve to sign the monthly bank reconciliation for 31 March 2023 per paragraph 2.2 of Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/137\nTo consider end of year accounts for the 2022/23 financial year and recommend to Full council for approval\, which consist of the following documents: \nPaper F Consolidated Balance Sheet \nPaper G Income and Expenditure Account Report \nPaper H Income and Expenditure Account Analysis Report \nPaper I Income and Expenditure by Budget Headings Report \nPaper J Trial Balance \n \n \n\n\nFS23/138\nTo note the achievement of the Foundation Award under the Local Council Award Scheme. \nPaper K\n \n\n\nFS23/139\nTo consider adopting a communications strategy. \nPaper L\n \n\n\nFS23/140\nTo receive an interim report to the extent that the requirements of the Local Council Awards Scheme have been met and consider what further action is required to obtain Quality Standard and whether this can be achieved  by the 05 May application deadline (FS23/081). \nPaper M\n \n\n\nFS23/141\nTo receive any items for notification to be included on a future agenda – for information only \n·         Strategic Plan\nN/A\n\n\nFS23/142\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 02 May 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230321T190000 DTEND;TZID=Europe/London:20230321T210000 DTSTAMP:20230419T113828Z CREATED:20221212T120351Z LAST-MODIFIED:20230419T113828Z UID:28627-1679425200-1679432400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [132.87 KB] \n2023-03-21 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 21st March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/115\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/116\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/117\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/118\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/119\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 16 March 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 16 March 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 March 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/120\nTo approve and resolve to sign the monthly bank reconciliation for 28 February 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/121\nTo consider proposed ear marked reserves for YE 31st March 2023.\nPaper F\n \n\n\nFS23/122\nTo receive report of outstanding debtors and consider any action necessary.\nPaper G\n \n\n\nFS23/123\nTo review the Council’s risk register and Risk Management Policy.\nPaper H\n \n\n\nFS23/124\nTo review the internal controls in place and consider changes.\nPaper I\n \n\n\nFS23/125\nTo consider the results of the tender scoring process and determine a contractor to carry out the development work on the Levellings\, instruct the clerk to complete all relevant paperwork for work to commence and to draw down the relevant grants for the project.\nPaper K\n \n\n\nFS23/126\nTo consider action from the interim internal audit report with regards to the mayoral allowance (deferred from FS23/111)\nPaper L\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/127\nTo note the VAT Audit review and consider any action required resulting from it\nPaper M\nThe Accounts and Audit Regulations 2015\, s. 3\n\n\nFS23/128\nTo note an update on VAT on sports fees and consider any action required resulting from it.\nPaper N\n \n\n\nFS23/129\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Cemetery Extension – cost implications\n·         Council’s assets register\nN/A\n\n\nFS23/130\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 18 April 2023 at 19:00 \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230221T190000 DTEND;TZID=Europe/London:20230221T210000 DTSTAMP:20230324T144127Z CREATED:20221208T120901Z LAST-MODIFIED:20230324T144127Z UID:28597-1677006000-1677013200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.90 KB] \nAGENDA - Finance and Strategy Committee Tuesday 21st February 2023 Public\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 21st February 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/105\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/106\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/107\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/108\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 17 January 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/109\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 16 February 2023 \nPaper C Cashbook Summary (including due and unpaid transactions) for 16 February 2023 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 February 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/110\nTo approve and resolve to sign the monthly bank reconciliation for 31 January 2023 as per paragraph 2.2 of Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/111\nTo note the interim internal audit report and consider any action necessary resulting from the report. Deferred from January meeting (FS23/101) \nPaper F\n \n\n\nFS23/112\nTo confirm by resolution that all documentation and information is in place for the Local Council Award Scheme – Foundation Level\, and where appropriate\, published on the Council’s website. \nPaper G\n \n\n\nFS23/113\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/114\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 March 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-16/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230117T190000 DTEND;TZID=Europe/London:20230117T210000 DTSTAMP:20230222T124136Z CREATED:20221125T095113Z LAST-MODIFIED:20230222T124136Z UID:28434-1673982000-1673989200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [119.38 KB] \n2023-01-17 FS Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 17th January 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/095\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/096\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/097\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/098\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 20 December 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/099\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 12 January 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 12 January 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 January 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/100\nTo approve and resolve to sign the monthly bank reconciliation for 31 December 2022 as per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/101\nTo note interim internal audit report and consider any action necessary resulting from the report.\nPaper F\n \n\n\nFS23/102\nTo consider and approve fees & charges for sports and burial grounds for 2023/24\, allotments for 2024/25 and allotment water charges for 2023/24\nPaper G\n \n\n\nFS23/103\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/104\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 February 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-14/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221220T190000 DTEND;TZID=Europe/London:20221220T210000 DTSTAMP:20230119T145019Z CREATED:20221115T103229Z LAST-MODIFIED:20230119T145019Z UID:28370-1671562800-1671570000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [120.58 KB] \n2022-12-20 FS Public Papers\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 20th December 2022 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n \n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/084\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/085\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/086\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/087\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 5 December 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/088\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 14 December 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 14 December 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 December 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/089\nTo approve and resolve to sign the monthly bank reconciliation for 30 November as per the paragraph 2.2 in Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/090\n2023 / 2024 Budget \nTo consider draft proposed budget for 2023/24. \nPaper F\n \n\n\nFS23/091\nTo consider adopting a reserves policy. \nPaper G\n \n\n\nFS23/092\nTo consider quotations for a VAT audit (PS23/097) and recommend the necessary virements for the associated expenditure. \nPaper H\n \n\n\nFS23/093\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/094\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 17 January 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-13/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221205T190000 DTEND;TZID=Europe/London:20221205T210000 DTSTAMP:20230210T130910Z CREATED:20221129T141032Z LAST-MODIFIED:20230210T130910Z UID:28446-1670266800-1670274000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [92.04 KB] \nAGENDA - Monday 5 December 2022 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nYou are hereby summoned to attend a meeting of the Finance and Strategy Committee which will be held on Monday 5 December 2022 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer \nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow   \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/070\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/071\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/072\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/073\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 27 July 2022\nPaper B Finance and Strategy Committee 18 October 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/074\nTo receive and consider for approval the following financial reports:\nPaper C Unpaid Expenditure Transactions for 29 November 2022\nPaper D Cashbook Summary (including due and unpaid transactions) for 29 November 2022\nPaper E Budget Comparison Report (including due and unpaid transactions) for 29 November 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/075\nTo approve and resolve to sign the monthly bank reconciliation for 31 October as per the paragraph 2.2 in Financial Regulations.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/076\nTo consider current ear marked reserves and recommending to Full Council to make amendments.\nPaper G\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/077\nTo consider draft proposed budget for 2023/24 and consider and agree precept estimate for submission to WLDC.\nPaper H\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/078\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take.\nPaper I\n \n\n\nFS23/079\nTo receive correspondence from the Council’s solicitor and consider further action required.\nExclusion of public and press recommended for legal privilege reasons.\nPaper J\n \n\n\nFS23/080\nTo consider joining the Rural Market Town Group.\nPaper K\n \n\n\nFS23/081\nTo receive an interim report to the extent that the requirements of the local Council Awards Scheme have been met and consider what further action is required to obtain Quality Standard.\nPaper L\n \n\n\nFS23/082\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/083\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 20 December 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-15/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221128T190000 DTEND;TZID=Europe/London:20221128T210000 DTSTAMP:20221208T122400Z CREATED:20221027T123221Z LAST-MODIFIED:20221208T122400Z UID:28307-1669662000-1669669200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [3.67 MB] \nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nMEETING WAS INQUORATE – RESCHEDULED FOR 05 DECEMBER 2022. \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/070\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/071\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/072\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/073\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 27 July 2022\nPaper B Finance and Strategy Committee 18 October 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/074\nTo receive and consider for approval the following financial reports:\nPaper C Unpaid Expenditure Transactions for 24 November 2022\nPaper D Cashbook Summary (including due and unpaid transactions) for 24 November 2022\nPaper E Budget Comparison Report (including due and unpaid transactions) for 24 November 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/075\nTo approve and resolve to sign the monthly bank reconciliation for 31 October as per the paragraph 2.2 in Financial Regulations.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/076\nTo consider current ear marked reserves and recommending to Full Council to make amendments.\nPaper G\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/077\n2023 / 2024 Budget\nTo consider draft proposed budget for 2023/24 and consider and agree precept estimate for submission to WLDC.\nPaper H\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/078\nTo note CIL payment received and details of the Middlefield Lane S106 agreement and consider what further action to take.\nPaper I\n \n\n\nFS23/079\nTo receive correspondence from the Council’s solicitor and consider further action required.\nExclusion of public and press recommended for legal privilege reasons.\nPaper J\n \n\n\nFS23/080\nTo consider joining the Rural Market Town Group.\nPaper K\n \n\n\nFS23/081\nTo receive an interim report to the extend that the requirements of the local Council Awards Scheme have been met and consider what further action is required to obtain Quality Standard.\nPaper L\n \n\n\nFS23/082\nTo receive any items for notification to be included on a future agenda – for information only\n N/A\n\n\nFS23/083\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 20 December 2022 at 7:00pm.\n Local Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-12/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221018T190000 DTEND;TZID=Europe/London:20221018T210000 DTSTAMP:20221206T131626Z CREATED:20220818T101559Z LAST-MODIFIED:20221206T131626Z UID:28147-1666119600-1666126800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [121.34 KB] \n2022-10-18 FS Papers as sent -Public\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 18 October 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter \n\n \n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/056\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/057\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/058\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/059\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 27 July 2022\nPaper B Finance and Strategy Committee 16 August 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/060\nTo receive and consider for approval the following financial reports:\nPaper C Unpaid Expenditure Transactions for 12 October 2022\nPaper D Cashbook Summary (including due and unpaid transactions) for 12 October 2022\nPaper E Budget Comparison Report (including due and unpaid transactions) for 12 October 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/061\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2022 & 30 September as per the paragraph 2.2 in Financial Regulations.\nPapers F & G\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/062\nTo consider and approve the draft revised budget for 2022/2023.\nPaper H\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/063\nTo consider and approve updated insurance figures to be reimbursed from Gainsborough Trinity Foundation.\nPaper I\n \n\n\nFS23/064\nTo receive and note a breakdown of S106 and CIL moneys available to the Town Council.\nPaper J\n \n\n\nFS23/065\nTo consider budget requirements for 2023/24 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\n·         Administration\nPaper K\n \n\n\nFS23/066\nTo consider a request to support a neighbourhood clean-up initiative on 21/10/2022.\nVerbal Report\n \n\n\nFS23/067\nTo receive correspondence from the Council’s solicitor and consider further action required.\nExclusion of public and press recommended for legal privilege reasons.\nPaper L\n \n\n\nFS23/068\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/069\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 15 November 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-11/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220920T190000 DTEND;TZID=Europe/London:20220920T210000 DTSTAMP:20220909T150559Z CREATED:20220818T100829Z LAST-MODIFIED:20220909T150559Z UID:28141-1663700400-1663707600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:At this time of national mourning\, out of respect and in accordance with protocol all council meetings will be cancelled.\nA revised time table for council meetings will be published shortly\nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 20 September 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-10/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220816T190000 DTEND;TZID=Europe/London:20220816T210000 DTSTAMP:20221024T123330Z CREATED:20220526T123727Z LAST-MODIFIED:20221024T123330Z UID:27901-1660676400-1660683600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:2022-08-16 Papers as sent - public\n \n \n \n \n \n Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [88.55 KB] \n  \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 16 August 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr J Plastow\, Cllr K Panter \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/044\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/045\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/046\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/047\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 19 July 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/048\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 11 August 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 11 August 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 11 August 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/049\nTo approve and resolve to sign the monthly bank reconciliation for 31 July 2022 as per the paragraph 2.2 in Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/050\nTo consider arrangements for 2022/23 internal audit\, and consider quotations received. \nPaper F\n \n\n\nFS23/051\nTo review the report for the building reinstatement costs for insurance purposes for Richmond House and outbuildings\, Marshalls\, General Cemetery Chapel\, Levellings and Roses \nPaper G\n \n\n\nFS23/052\nTo consider signing up to the Civility Pledge\, as a commitment to civility and respect in our work\, and politeness and courtesy in behaviour\, speech\, and in the written word. \nhttps://www.nalc.gov.uk/our-work/civility-and-respect-project \nPaper H\n \n\n\nFS23/053\nTo consider adopting the NALC Model Dignity at Work Policy \nPaper I\n \n\n\nFS23/054\nItems for notification \nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/055\nTime and date of next meeting \nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 20 September 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-8/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220727T190000 DTEND;TZID=Europe/London:20220727T210000 DTSTAMP:20221206T130520Z CREATED:20220719T124937Z LAST-MODIFIED:20221206T130520Z UID:28022-1658948400-1658955600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [702.29 KB] \n2022-07-27 Summons\, Agenda and Papers FS\nAgenda & meeting papers can be accessed in the PDF pack above.  \nRescheduled meeting from 19 July due to extreme heat.\nPlease note that the meeting papers have not been re-issued as the items remain the same as on the original agenda. Please find the re-issued summons and agenda above.  \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Wednesday 27th July 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/033\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/034\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/035\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/036\nMinutes of the previous meeting\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 June 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/037\nFinancial reports\nTo receive and consider for approval the following financial reports:Paper B Unpaid Expenditure Transactions for 14 July 2022\nPaper C Cashbook Summary (including due and unpaid transactions) for 14 July 2022\nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 July 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/038\nMonthly bank reconciliation\nTo approve and resolve to sign the monthly bank reconciliation for 30 June 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/039\nDebt Recovery Policy\nTo review and readopt the Council’s Debt Recovery Policy.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS23/040\nTo consider the following motion:\nAt the Finance & Strategy Committee Meeting of 16 February 2022 it was resolved to instruct the Council Solicitor to advise the Lease is in breach and the debts need to be cleared\, The Town Clerk to contact the Solicitor to write a letter to the debtor. I do not know if this was done\, if not why not.\nWe sign and agree leases and they need to be honoured so I am asking this committee to seriously look into why nothing appears to have been done.\nI so move\nYOURS CLLR PAUL M KEY\nPaper G\n \n\n\nFS23/041\nTo note a temporary phone message.\nPaper H\n \n\n\nFS23/042\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/043\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 16 August 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-9/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220719T190000 DTEND;TZID=Europe/London:20220719T210000 DTSTAMP:20220714T140804Z CREATED:20220526T123229Z LAST-MODIFIED:20220714T140804Z UID:27899-1658257200-1658264400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [3.02 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nCommittee  meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\,  Gainsborough. Public and press are welcome to attend. \nYou are hereby invited to attend a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 July 2022 at 7.00pm at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nThe business of the meeting is set out in the agenda below. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/033\nApologies for absence\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/034\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/035\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/036\nMinutes of the previous meeting\nTo receive the minutes of the previous Finance Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 June 2022\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/037\nFinancial reports\nTo receive and consider for approval the following financial reports:Paper B Unpaid Expenditure Transactions for 14 July 2022\nPaper C Cashbook Summary (including due and unpaid transactions) for 14 July 2022\nPaper D Budget Comparison Report (including due and unpaid transactions) for 14 July 2022\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/038\nMonthly bank reconciliation\nTo approve and resolve to sign the monthly bank reconciliation for 30 June 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/039\nDebt Recovery Policy\nTo review and readopt the Council’s Debt Recovery Policy.\nPaper F\nJoint Panel on Accountability and Governance Practitioners Guide 2021\n\n\nFS23/040\nTo consider the following motion:\nAt the Finance & Strategy Committee Meeting of 16 February 2022 it was resolved to instruct the Council Solicitor to advise the Lease is in breach and the debts need to be cleared\, The Town Clerk to contact the Solicitor to write a letter to the debtor. I do not know if this was done\, if not why not.\nWe sign and agree leases and they need to be honoured so I am asking this committee to seriously look into why nothing appears to have been done.\nI so move\nYOURS CLLR PAUL M KEY\nPaper G\n \n\n\nFS23/041\nTo note a temporary phone message.\nPaper H\n \n\n\nFS23/042\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n\n\nFS23/043\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 16 August 2022 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-7/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220621T190000 DTEND;TZID=Europe/London:20220621T210000 DTSTAMP:20221003T111014Z CREATED:20220526T122118Z LAST-MODIFIED:20221003T111014Z UID:27893-1655838000-1655845200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:AGENDA PACK - Finance and Strategy Comittee - Tuesday 21 June 2022_Redacted\n\nMinutes of the Finance & Strategy Committee Meeting\, 21 June 2022\, held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present \n\n\n\nMatt Boles (Chairman)\nPaul Key\nPat O’Connor\n\n\n \n \nKeith Panter\n\n\n \n \n \n\n\n\n  \nCouncillors Absent \n\n\n\nRichard Craig\nChris Lambie\n \n\n\nDavid Dobbie\nJulie Musonda\nJames Plastow\n\n\n\n  \nIn attendance: \n\n\n\nBelina Boyer (TC)\nRachel Allbones (DC & RFO)\n \n\n\n\n  \n\n\n\n\nAgenda no\n\n\nAgenda item title\n\n\nResolution\n\n\nAction\n\n\nPower\n\n\n\n\n\nFS23/014\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Craig\, Dobbie\, Lambie\, Musonda\, Plastow\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/015\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/016\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/017\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 17 May 2022\nThe Committee resolved to sign the minutes of the meeting 17 May 2022 as a true record of that meeting. \nCllrs Boles and Panter abstained from voting.\nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/018\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 16 June 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nThe Committee resolved to note and approve the following reports: \n·      Unpaid Expenditure Transactions for 16 June 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 16 June 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 16 June 2022\nDC to make bank transfer payments once signed off by signatories.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/019\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2022 as per the paragraph 2.2 in Financial Regulations.\nPaper E\nThe Committee resolved to approve and sign the monthly bank reconciliation. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/020\nTo note the final internal audit report for 2021/22 and consider any actions necessary.\nPaper F\nThe Committee resolved to note the final internal audit report for 2021/22.\nDC to source quotes for the 2022/23 year\, for once and twice-yearly audits.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/021\nTo note a report by the RFO on questions raised at a previous meeting.\nPaper G\nThe Committee resolved to note the response from the RFO.\nN/A\n \n\n\nFS23/022\nTo consider approving commissioning a buildings valuation for re-building purposes.\nPaper H\nThe Committee resolved to approve the quotation from Drewery and Wheeldon for the building valuations of Richmond House\, Marshalls\, Roses\, Levellings and Cemetery Chapel.\nDC to email D&W and organise access to carry out valuations.\n \n\n\nFS23/023\nTo review the following policies and consider any changes recommendation for approval by Full Council: \na)    Standing Orders (NALC 2022 update of the 2018 Model) Paper I \nb)      Financial Regulations (NALC 2019 Model) Paper J\nThe Committee resolved to approve  formatting changes for both the Standing Orders and Finance Regulations to comply with accessibility regulations. \nThe Committee resolved to recommend to adopt both Standing Orders and Financial Regulations with theses changes. \nThe Committee further recommends that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents and presents findings for adoption at a later stage. \n  \n \nDC to carry out formatting changes. \nTC to include on future agenda and draft ToR for Working Group. \n Cllr O’Connor to lead group to fully review both Standing Orders and Financial Regulations. \n \n \n\n\nFS23/024\nTo consider adding a staff zone to the council’s website that will give staff access to H&S and personnel documents when on site and authorise the necessary expenditure.\nPaper K\nThe Committee resolved to approve expenditure to add a staff zone to the council’s website that will give staff access to H&S and personnel documents.\nTC to progress with DrumBeat to establish staff zone on the website.\n \n\n\nFS23/025\nTo note the results of the councillor devices survey\, consider a rough quote for councillor devices and instruct whether to go ahead or not.\nPaper L\nMembers considered the substantial cost implications of this initial estimate and found that on balance the cost exceeded the benefits. \nThe Committee resolved to obtain a comparative quote from an alternative company. SharePoint would not need to be included in further quotes. \n \nTC to source comparative quote and liaise with current supplier.\n \n\n\nFS23/026\nTo note an email from the Team Manager Property & Assets at WLDC and consider any strategic action to take for recommendation to full council. \nPaper M and verbal report\nThe Committee resolved to recommend to Full Council concerning : – \n·      Richmond House Conservatory \nRather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double doorset. \nListed Building Consent would be required for the process. \n·      Cemetery Extension \nMove forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. \n·      LUF Baltic Mill Playground \nEngage in consultation with WLDC on design\, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.\nDC to include on Full Council agenda.\n \n\n\nFS23/027\nTo consider contributing to WLDC and Marshall’s Yard market events (from PS23/026)\nTo follow\nThe Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival. \nNo decision was being taken on contributions to the Christmas event as the Christmas Working Group had not yet been constituted.\nDC to include on Full Council agenda.\nLocalism Act 2011 s.1-8\n\n\nFS23/028\nTo consider approving additional expenses for the staffing re-structure\nPaper N\nThe Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs\, Gross salary 1000/1’ to a new budget line ‘Employee Costs\, Governance Support 1000/5’ of £3\,400 for the Job Evaluation of all staff and Organisational Review.\nDC to include on Full Council agenda.\n \n\n\nFS23/029\nTo consider authorising expenditure on repair and engraving of mayoral chains.\nVerbal Report\nThe Clerk reported that the Mayor’s consorts chain required repair\, the names of past mayors needed engraving on to the Mayor’s chain and that the Deputy Mayor’s jewel required cleaning and possibly a more appropriate ribbon.  The clerk advised that £200 were budgeted to maintain civic regalia.\nTC to source quotes.\n \n\n\nFS23/030\nTo consider authorising additional grass cutting costs for verges until ownership can be established to make the areas look tidier (see also PS23/009).\nPaper O\nThe Committee resolved to include the additional 6\,263m2 to future cuts consisting of: – \n·      Ravendale Road Roundabout \n·      North & South side verges at the entrance to Greystones Road \n·      Grass verge running between Middlefield Lane & Claremont Road \n·      Grass verges on Middlefield Lane\, opposite the entrance to Ravendale Road \n·      Grass verges on Heapham Road South\, either side of the entrance to Glentham Road \n·      Grass verge at the entrance to Pingle Close \nThe Clerk would continue to investigate the ownership of the various areas liaise with identified landowners and other agencies with maintenance responsibilities..\nTC to request Glendale to include additional areas in future cuts. \n  \nTC to continue liaising with WLDC & LCC regarding land ownership and maintenance responsibilities.\nLocal Government Act 1972\, ss111 112 \n \n\n\nFS23/031\nTo receive any items for notification to be included on a future agenda – for information only\n·      Debt Recovery Policy Review \n·      Standing Orders Review \n·      Finance Regulations Review\nDC to include on future agenda.\nN/A\n\n\nFS23/032\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 19 July 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 19 July 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-6/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20220517T190000 DTEND;TZID=Europe/London:20220517T210000 DTSTAMP:20220622T125449Z CREATED:20220511T121202Z LAST-MODIFIED:20220622T125449Z UID:27836-1652814000-1652821200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [21.66 MB] \nAgenda & meeting papers can be accessed in the PDF pack above. \nMinutes of the Finance & Strategy Committee Meeting 17 May 2022 held in the Reading Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\nCouncillors Present\n\n\n\n \nPaul Key (Chairing)\nPat O’Connor\n\n\n \n \nJames Plastow\n\n\nDavid Dobbie\n \n \n\n\n\nCouncillors Absent\n\n\n\nMatt Boles (Chairman)\nChris Lambie\n \n\n\nRichard Craig\nJulie Musonda\n \n\n\n\nIn attendance:\n\n\n\nBelina Boyer (TC)\n \n \n\n\n\nAlso present:\n\n\n\nAgenda no\nAgenda item title\nResolution\nAction\nPower\n\n\n\n\nFS23/001\nTo note apologies for absence. \n \nThe committee noted apologies for absence from Cllrs Boles\, Craig\, Musonda and Lambie\n \nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/002\nAppoint Vice Chairman for this committee.\nThe committee appointed Cllr key to be the Vice-Chairman of this committee. .\nN/A\nLocal Government Act 1972\, s15 (6)\n\n\nFS23/003\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nNone received.\nN/A\nLocalism Act 2011\, s31. \n\n\nFS23/004\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nNone received.\nN/A\nLocalism Act 2011\, s33. \n\n\nFS23/005\nTo receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 20 April 2022\nThe Committee resolved to sign the minutes of the meeting 20 April 2022 as a true record of that meeting subject to removing the action “TC to invite local Police inspector to a future meeting.”. \n  \n \nASO to publish on the website. \n \nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/006\nTo receive and consider the following financial reports: \nPaper B Unpaid Expenditure Transactions for 12 May 2022 \nPaper C Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 May 2022\nThe Committee resolved to note and approve the following reports: \n  \n·      Unpaid Expenditure Transactions for 12 May 2022 \n·      Cashbook Summary (including due and unpaid transactions) for 12 May 2022 \n·      Budget Comparison Report (including due and unpaid transactions) for 12 May 2022 \nA number of questions would need to be answered by the RFO.\nDTC/RFO to make bank transfer payments once signed off by signatories. \n  \nRFO to reply to questions raised.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/007\nTo approve and resolve to sign the monthly bank reconciliations for 31 March 2022 and 30 April 2022 as per the paragraph 2.2 in Financial Regulations. \nPapers E & F\nThe Committee resolved to sign the monthly bank reconciliations. \n \nRFO to file.\nJoint Panel on Accountability and Governance Practitioners Guide 2021.\n\n\nFS23/008\nTo review the council’s assets register and identify items for disposal. (deferred from last month’s meeting – FS22/033 & FS22/053). \nPaper G\nThe Committee resolved  to approve the assets register as presented subject to Christmas lights items 2 and 5 being retained rather than disposed of.\nDC/RFO to arrange disposal of relevant items.\nThe Accounts and Audit Regulations 2015\, s. 3 b)\n\n\nFS23/009\nTo review the Council’s Rolling Project Plan and decide which items remain outstanding\, whether priorities have shifted in recent years\, and how to achieve the items remaining. (Deferred from Full Council FC22/067 and Finance and Strategy FS22/057) \nPaper H\nThe Committee reviewed the rolling project plan and removed items completed. New items would need to be added.\nTC to update and add new strategic items.\n \n\n\n \n \nThe committee resolved to extend the meeting past 21.00.\n \n \n\n\nFS23/010\nTo consider approval of the end of year accounts for the 2021/22 financial year\, which consist of the following documents: \nPaper I Consolidated Balance Sheet \nPaper J Income and Expenditure Account Report \nPaper K Income and Expenditure Account Analysis Report \nPaper L Income and Expenditure by Budget Headings Report \nPaper M Trial Balance\nThe committee scrutinised the papers provided. A number of questions would need to be answered by the RFO. \nThe committee resolved to approve the papers as presented subject to relevant answers being supplied.\nRFO to reply to questions raised.\n \n\n\nFS23/011\nTo consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 2). \nPaper N\nThe committee resolved to approve the insurance renewal.\nRFO to confirm renewal and pay invoice.\n \n\n\nFS23/012\nTo receive any items for notification to be included on a future agenda – for information only\nN/A\n \nN/A\n\n\nFS23/013\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 June 2022 at 7:00pm. \nThe committee noted the date and time of the next Finance and Strategy committee: Tuesday 21 June 2022 at 7:00pm at Richmond House.\n \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\nMeeting concluded at 21.15 \nSigned as a true record of the Meeting:_______________________________   Dated______________ \nPresiding chairman of approving meeting URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-5/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT END:VCALENDAR