BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20240331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20241027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20250330T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20251026T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20260329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20261025T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20250930T183000 DTEND;TZID=Europe/London:20250930T203000 DTSTAMP:20251029T133558Z CREATED:20250507T103759Z LAST-MODIFIED:20251029T133558Z UID:45806-1759257000-1759264200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [266.20 KB] \nAGENDA - Tuesday 30 September 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 30 September 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/067  Apologies for Absence\nTo note apologies for absence. \nFS26/068  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/069  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/070  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/071  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 26 August 2025 (pages 4 to 7) \nFS26/072  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 25 September 2025 Paper B (pages 8 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 25 September 2025 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 25 September 2025 Paper D (pages 17 to 52) \nFS26/073  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 53 to 68) \nFS26/074  Motion from Councillor Doug Owles\nThat this Council: \n\nEstablishes a Working Group to review and consider assets within the town\, including (but not limited to) car parks\, markets\, and riverfront gardens.\nTasks the Working Group with collating information on the availability of assets for transfer\, together with the associated financial implications and potential benefits.\nRequires the Working Group to report its findings to the Finance & Strategy Committee.\nDirects the Town Clerk to draft Terms of Reference for the Working Group\, to be presented to Full Council for approval.\n\nSupporting Statement\nThis Motion arises from the recent presentation to Members regarding Asset Transfers following local government reorganisation. The changing political landscape in Lincolnshire will directly impact Gainsborough as a market town. This Motion seeks to ensure that the Town Council is fully informed and prepared to make decisions in the best interests of residents\, local businesses\, and visitors. \nSeconded by Councillor Nigel Bowler \nFS26/075  Community Grant Applications\nTo consider grant applications received.\ni.     Gainsborough Men’s Shed – £1\,200 Paper F (pages 69 to 81)\nii. Rotary Club of Gainsborough – £1\,000 Paper G (pages 82 to 86) \nTo note that the following Community Grant funds are available: \n\n£5\,749 in 2025 / 2026 budget\n£0 in earmarked reserves\n\nPaper H (pages 87 to 92) \nFS26/076  Mission\, Vision and Values Review\nTo review the Council’s Vision and Mission statement.\nPaper I (pages 93 to 97)  \nFS26/077  IT Provision for Members\nTo consider quotation received for Member IT provision.\nExclusion of public and press recommended due to time sensitive commercial sensitivity.\nPaper J (pages 98 to 101) \nFS26/078  Richmond House Conservatory Removal Tender Scoring Matrix\nTo approve the scoring matrix for the Richmond House Conservatory Removal Tender as per Financial Regulations.\nTenders will be scored in accordance with a scoring matrix which must by resolution have been adopted by the Councils Finance and Strategy Committee.\nExclusion of public and press recommended due to the confidential nature.\nPaper K (pages 102 to 107) \nFS26/079  Love Lane Allotment Garages\nTo consider issues relating to the garages and electrical supply.\nExclusion of public and press recommended due to the confidential nature.\nPaper L (pages 108 to 114) \nFS26/080  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Revised Budget 2025/26 – October\nii. CCLA – October\niii. Vexatious Complaints Policy Review – October\niv. Unity Trust Bank\nv. Strategic Plan\nvi. LCAS Silver Status submission\nvii. Registrar Lease renewal\nviii. Civic Protocol\nix. Communications Policy Review\nx. GDPR Policy Review\nxi. Social Media Policy Review\nxii. Pensions Discretionary Policy Review\nxiii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/081  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 October 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 25 September 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-44/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250826T183000 DTEND;TZID=Europe/London:20250826T203000 DTSTAMP:20251003T114527Z CREATED:20250507T103533Z LAST-MODIFIED:20251003T114527Z UID:45804-1756233000-1756240200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [186.01 KB] \nAGENDA - Tuesday 26 August 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 26 August 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/051  Apologies for Absence\nTo note apologies for absence. \nFS26/052  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/053  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/054  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.  \nFS26/055  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 29 July 2025 (pages 4 to 7) \nFS26/056  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 August 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 August 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 August 2025 Paper D (pages 16 to 33) \nFS26/057  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48)  \nFS26/058  Scheme of Members Allowances Review\nTo review and adopt the Scheme of Members Allowances.\nPaper F – Current Policy (pages 49 to 56)\nPaper G – Track changes (pages 57 to 66)\nPaper H – Review (pages 67 to 71) \nFS26/059  Complaints Procedure Review\nTo review and adopt the Complaints Procedure.\nPaper I – Current Policy (pages 72 to 75)\nPaper J – Review (pages 76 to 80) \nFS26/060  Publication Scheme Review\nTo review and adopt the Publication Scheme.\nPaper K (pages 81 to 90) \nFS26/061  Internal Audit\nTo approve appointing LALC to carry out the 2025/26 & 2026/27 internal audit on a 2-year deal. \nFS26/062  Easement in General Cemetery\nTo consider request to grant of a formal deed of easement within the General Cemetery to allow a drainage connection.\nPaper L (pages 91 to 95) \nFS26/063  Asset Transfers\nTo consider transfer of identified community assets.\nExclusion of public and press recommended due to the confidential nature.\nPaper M (pages 96 to 101) \nFS26/064  Roses AWP Sinking Fund\nTo consider current financial circumstances regarding the site and planned renovations.\nExclusion of public and press recommended due to the confidential nature.\nPaper N (pages 102 to 106) \nFS26/065  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Member IT Provision – September\nii. Love Lane Allotment Garages – September\niii. CCLA – October\niv. Strategic Plan\nv. LCAS Silver Status submission\nvi. Registrar Lease renewal\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Social Media Policy Review\nx. Vexatious Complaints Policy Review\nxi. Pensions Discretionary Policy Review\nxii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/066  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 30 September 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 20 August 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-43/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250729T183000 DTEND;TZID=Europe/London:20250729T203000 DTSTAMP:20250904T084652Z CREATED:20250507T103453Z LAST-MODIFIED:20250904T084652Z UID:45802-1753813800-1753821000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [164.67 KB] \nAGENDA - Tuesday 29 July 2025 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 29 July 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/037  Apologies for Absence\nTo note apologies for absence. \nFS26/038  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/039  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/040  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/041  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 24 June 2025 (pages 4 to 7) \nFS26/042  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 24 July 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 24 July 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 24 July 2025 Paper D (pages 16 to 33) \nFS26/043  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 52) \nFS26/044  Councillor Internal Controls\nTo consider appointment members to attend the office to carry out internal finance checks.\nPaper F (pages 53 to 62) \nFS26/045  Member Training and Development Policy\nTo review and adopt the Member Training and Development Policy.\nPaper G (pages 63 to 72) \nFS26/046  IT Policy\nTo consider recommending to Full Council to adopt the IT Policy.\nPaper H (pages 73 to 76) \nFS26/047  CCLA News\nTo consider the recent announcement of a change to our corporate ownership of CCLA.\nPaper I (pages 77 to 81) \nFS26/048  Booking Fee Waiver\nTo consider request receive to waiver the fee for a room hire booking.\nPaper J (pages 82 to 83) \nFS26/049  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. LCAS Silver Status submission – August\nii. Scheme of Members Allowances – August\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nix. Publication Scheme & FOI Review\nx. Pensions Discretionary Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/050  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 26 August 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 24 July 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-42/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250624T183000 DTEND;TZID=Europe/London:20250624T203000 DTSTAMP:20250801T135423Z CREATED:20250507T103411Z LAST-MODIFIED:20250801T135423Z UID:45800-1750789800-1750797000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [155.46 KB] \nAGENDA - Tuesday 24 June 2025 - Finance and Strategy Committee PUBLIC - compressed\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 24 June 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/022  Apologies for Absence\nTo note apologies for absence. \nFS26/023  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/024  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/025  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/026  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 28 May 2025 (pages 4 to 8) \nFS26/027  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 19 June 2025 Paper B (pages 9 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 19 June 2025 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 19 June 2025 Paper D (pages 17 to 53) \nFS26/028  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 54 to 72) \nFS26/029  Investments\nTo consider increasing investment with CCLA.\nPaper F (pages 73 to 81) \nFS26/030  Councillor Internal Controls\nTo consider appointment members to attend the office to carry out internal finance checks. \nFS26/031  Finance Regs\nTo consider amendment of Financial Regulation 6.8 and recommend amendment to Full Council.\nPaper G (pages 82 to 102)  \nFS26/032  Vehicles\nTo consider obtaining an additional works vehicle.\nPaper H (pages 103 to 107) \nFS26/033  Community Emergency Planning\nTo consider developing a Community Emergency Plan.\nPaper I (pages 108 to 158) \nFS26/034  Community Grant Applications\nTo consider grant applications received.\ni.     Stepping Stones Theatre – £800 Paper J (pages 159 to 173) \nTo note that the following Community Grant funds are available:\n£6\,549 in 2025 / 2026 budget\n£0 in earmarked reserves\nPaper K (pages 174 to 179) \nFS26/035  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. LCAS Silver Status submission – July 2025\nii. Scheme of Members Allowances\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nviii. Publication Scheme & FOI Review\nix. Pensions Discretionary Policy Review\nx. Member Training and Development Policy Review\nxi. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/036  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 29 July 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 19 June 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-41/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250528T183000 DTEND;TZID=Europe/London:20250528T203000 DTSTAMP:20250626T082740Z CREATED:20250507T103104Z LAST-MODIFIED:20250626T082740Z UID:45796-1748457000-1748464200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.10 KB] \nAGENDA - Wednesday 28 May 2025 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Hooton\, Paul Key\, James Plastow\, Doug Owles (sub)\, Richard Thompson (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Wednesday 28 May 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS26/001  Apologies for Absence\nTo note apologies for absence. \nFS26/002  Vice Chair\nTo appoint Vice Chair for this committee. \nFS26/003  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS26/004  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS26/005  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS26/006  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 22 April 2025 (pages 4 to 7) \nFS26/007  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 14 May 2025 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 14 May 2025 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 14 May 2025 Paper D (pages 16 to 33) \nFS26/008  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 60) \nFS26/009  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper F (pages 61 to 74) \nFS26/010  Year End Accounts 2024/25\nTo consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval\, which consist of the following documents:\nPaper G (pages 75 to 78) Consolidated Balance Sheet\nPaper H (pages 79 to 81) Income and Expenditure Account Report\nPaper I (pages 82 to 84) Income and Expenditure Account Analysis Report\nPaper J (pages 85 to 91) Income and Expenditure by Budget Headings Report\nPaper K (pages 92 to 94) Trial Balance \nFS26/011  AGAR – Section 2 Accounting Statements\nTo consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval\, which consist of the following documents:\nPaper L (pages 95 to 96) Section 2 – Accounting Statements of the AGAR \nFS26/012  Debt Recovery Policy\nTo review and adopt the Debt Recovery Policy.\nPaper M (pages 97 to 100) \nFS26/013  Reserves Policy\nTo review and adopt the Reserves Policy.\nPaper N (pages 101 to 106) \nFS26/014  Councillor Vacancy (Co-option) Policy\nTo review and adopt the Councillor Vacancy (Co-option) Policy.\nPaper O (pages 107 to 119) \nFS26/015  Filming and Recording Meetings Policy\nTo review and adopt the Filming and Recording of Meetings Policy.\nPaper P (pages 120 to 124) \nFS26/016  Public Participation at Meetings Policy\nTo review and adopt the Public Participation at Meetings Policy.\nPaper Q (pages 125 to 127) \nFS26/017  Councillor – Employee Protocol\nTo review and adopt the Model Councillor – Employee Protocol.\nPaper R (pages 128 to 142) \nFS26/018  ID Card & Name Badge Policy\nTo review and adopt the ID Card & Name Badge Policy.\nPaper S (pages 143 to 145) \nFS26/019   Roses All Weather Pitch & Sinking Fund\nTo receive verbal update from the Town Clerk and Leader. \nFS26/020  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Emergency Plan – June\nii. LCAS Silver Status submission – July 2025\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Complaints Procedure Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Social Media Policy Review\nix. Publication Scheme & FOI Review\nx. Pensions Discretionary Policy Review\nxi. Member Training and Development Policy Review\nxii. Use of work vehicles by Cllrs & Staff for personal domestic use Review \nFS26/021  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 24 June 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 14 May 2025 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-39/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250422T183000 DTEND;TZID=Europe/London:20250422T203000 DTSTAMP:20250606T144329Z CREATED:20240508T081724Z LAST-MODIFIED:20250606T144329Z UID:33428-1745346600-1745353800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [138.39 KB] \nAGENDA - Tuesday 22 April 2025 - Finance and Strategy Committee PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor Stephen Blogg (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 22 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each. \nAGENDA\nFS25/130  Apologies for Absence\nTo note apologies for absence. \nFS25/131  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/132  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/133  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/134 Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 25 February 2025 (pages 4 to 7) \nFS25/135  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 15 April 2025 Paper B (pages 8 to 17)\nii. Cashbook Summary (including due and unpaid transactions) for 15 April 2025 Paper C (pages 18 to 20)\niii. Budget Comparison Report (including due and unpaid transactions) for 15 April 2025 Paper D (pages 21 to 57) \nFS25/136  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 28 February 2025 and 31 March 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 58 to 74)\nPaper F (pages 75 to 91) \nFS25/137  Internal Audit Report\nTo review and note interim internal audit report and consider any action necessary resulting from the report.\nPaper G (pages 92 to 112) \nFS25/138  Earmarked Reserves\nTo consider proposed ear marked reserves for YE 31st March 2025.\nPaper H (pages 113 to 115)\n \nFS25/139  Outstanding Debtors\nTo receive report of outstanding debtors and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper I (pages 116 to 119) \nFS25/140  Risk Register and Risk Management Policy\nTo review the Council’s risk register and Risk Management Policy.\nPaper J (pages 120 to 141) \nFS25/141  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper K (pages 142 to 146) \nFS25/142  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper L (pages 147 to 161) \nFS25/143  Community Grant Applications\nTo consider grant applications received.\ni.  Laybo Legacy – £11\,214.80 Paper M (pages 162 to 180)\nii. North Notts and Lincs CRP – £1\,500 Paper N (pages 181 to 211) \nTo note that the following Community Grant funds are available: \n\n£8\,799 in 2025 / 2026 budget (Morton Feastival grant still pending)\n£486.97 in earmarked reserves\n\nPaper O (pages 212 to 217) \nFS25/144  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Year End Accounts 2024/2025 – May\nii. AGAR – Section 2 Accounting Statements – May\niii. Debt Recovery Policy – May\niv. Reserves Policy – May\nv. Councillor Vacancy (Co-option) Policy Review – May\nvi. Scheme of Members Allowances Review – May\nvii. Filming and Recording Meetings Policy Review – May\nviii. Public Participation at Meetings Policy Review – May\nix. Emergency Plan – June\nx. LCAS Silver Status submission – July 2025\nxi. Complaints Procedure\nxii. Strategic Plan\nxiii. Registrar Lease renewal\nxiv. Communications Policy Review\nxv. GDPR Policy Review\nxvi. Employee / Councillor Protocol Review\nxvii. Social Media Policy Review\nxviii. Publication Scheme & FOI Review\nxix. Pensions Discretionary Policy Review\nxx. Member Training and Development Policy Review\nxxi. Use of work vehicles by Cllrs & Staff for personal domestic use\nxxii. Name Badge & ID Card Policy \nFS25/145  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nTuesday\, 15 April 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-40/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250225T183000 DTEND;TZID=Europe/London:20250225T203000 DTSTAMP:20250428T090211Z CREATED:20240508T081539Z LAST-MODIFIED:20250428T090211Z UID:33426-1740508200-1740515400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [104.68 KB] \nAGENDA - Tuesday 25 March 2025 - Finance and Strategy Committee.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub) \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 25 February 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/117  Apologies for Absence\nTo note apologies for absence. \nFS25/118  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/119  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/120  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/121  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/122  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 28 January 2025 (pages 4 to 7) \nFS25/123  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 February 2025 Paper B (pages 8 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 20 February 2025 Paper C (pages 16 to 18)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 February 2025 Paper D (pages 19 to 36) \nFS25/124  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 January 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 37 to 50) \nFS25/125  Environment and Sustainability Policy\nTo consider recommending to Full Council to adopt the Environment and Sustainability Policy.\nPaper F (pages 51 to 56) \nFS25/126  Investment Strategy\nTo review the Investment Strategy and adopt amendments.\nPaper G (pages 57 to 63) \nFS25/127  Community Grant Applications\nTo consider grant applications received.\ni.       Morton Feastival – £750 Paper H (pages 64 to 72) \nTo note that the following Community Grant funds are available:\ni. £0 in 2024 / 2025 revised budget\nii. £486.97 in earmarked reserves\nPaper I (pages 73 to 78) \nFS25/128  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Internal Audit – April\nii. Earmarked Reserves – April\niii. Outstanding Debtors – April\niv. Risk Register and Risk Management Policy – April\nv. Internal Controls – April\nvi. Asset Register Review – April\nvii. Year End Accounts 2024/2025 – May\nviii. AGAR – Section 2 Accounting Statements – May\nix. Strategic Plan\nx. Registrar Lease renewal\nxi. Filming and Recording Meetings Policy Review\nxii. Public Participation at Meetings Policy Review\nxiii. Communications Policy Review\nxiv. GDPR Policy Review\nxv. Councillor Vacancy (Co-option) Policy Review\nxvi. Employee / Councillor Protocol Review\nxvii. Social Media Policy Review\nxviii. Publication Scheme & FOI Review\nxix. Pensions Discretionary Policy Review\nxx. Member Training and Development Policy Review\nxxi. LCAS Silver Status submission – July 2025 \nFS25/129  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 22 April 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 20 February 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-38/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20250128T183000 DTEND;TZID=Europe/London:20250128T203000 DTSTAMP:20250227T090513Z CREATED:20240508T081323Z LAST-MODIFIED:20250227T090513Z UID:33425-1738089000-1738096200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [106.21 KB] \nAGENDA - Tuesday 28 January 2025 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 28 January 2025 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/104  Apologies for Absence\nTo note apologies for absence. \nFS25/105  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/106  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/107  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/108  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/109  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Wednesday 18 December 2024 (pages 4 to 7) \nFS25/110  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 23 January 2025 Paper B (pages 8 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 23 January 2025 Paper C (pages 16 to 18)\niii. Budget Comparison Report (including due and unpaid transactions) for 23 January 2025 Paper D (pages 19 to 36) \nFS25/111  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 December 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 37 to 49) \nFS25/112  Budget Revision 2024 / 2025\nTo consider and approve the second draft revised budget for 2024/25.\nPaper F (pages 50 to 70) \nFS25/113  Commercial Credit Card\nTo consider approving provision of a Commercial credit Card to the Operations Manager.\nPaper G (pages 71 to 72) \nFS25/114  Fees and Charges\nTo consider and approve fees & charges for sports\, burial grounds and events for 2025/26\, allotments for 2026/27 and allotment water charges for 2025/26.\nPaper H (pages 73 to 80) \nFS25/115  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Environment and Sustainability Policy\nii. Strategic Plan\niii. Registrar Lease renewal\niv. Filming and Recording Meetings Policy Review\nv. Public Participation at Meetings Policy Review\nvi. Communications Policy Review\nvii. GDPR Policy Review\nviii. Councillor Vacancy (Co-option) Policy Review\nix. Employee / Councillor Protocol Review\nx. Social Media Policy Review\nxi. Publication Scheme & FOI Review\nxii. Pensions Discretionary Policy Review\nxiii. Member Training and Development Policy Review\nxiv. LCAS Silver Status submission – July 2025 \nFS25/116  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 25 February 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 23 January 2025 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-37/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241218T183000 DTEND;TZID=Europe/London:20241218T203000 DTSTAMP:20250203T113137Z CREATED:20240508T081227Z LAST-MODIFIED:20250203T113137Z UID:33424-1734546600-1734553800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [106.03 KB] \nAGENDA - Wednesday 18 December 2024 - Finance and Strategy Committee PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Wednesday 18 December 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/091  Apologies for Absence\nTo note apologies for absence. \nFS25/092  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/093  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/094  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/095  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n FS25/096  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 26 November 2024 (pages 4 to 7) \nFS25/097  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 13 December 2024 Paper B (pages 8 to 11)\nii. Cashbook Summary (including due and unpaid transactions) for 13 December 2024 Paper C (pages 12 to 13)\niii. Budget Comparison Report (including due and unpaid transactions) for 13 December 2024 Paper D (pages 14 to 50) \nFS25/098  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 November 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 51 to 65) \nFS25/099  Community Grant Applications\nTo consider grant applications received.\ni. St George’s Church Community Hall – £828 Paper F (pages 66 to 81)\nii. Rose Leisure Bowls – £1\,000 Paper G (pages 82 to 89) \nTo note that the following Community Grant funds are available: \n\n£2\,000 in 2024 / 2025 revised budget\n£814.97 in earmarked reserves\n\nPaper H (pages 90 to 95) \nFS25/100  Rolling Project Plan\nTo review and recommend to Full Council to adopt the Rolling Project Plan.\nPaper I (pages 96 to 111)\nPaper I Appendix A Draft Plan July 2018 (pages 112 to 124)\nPaper I Appendix B Draft Plan December 2022 (pages 125 to 137) \nFS25/101  Draft 2025 / 2026 Budget\nTo consider draft proposed budget and precept level for 2025/26 and recommend to Full Council for approval.\nPaper J (pages 138 to 157) \nFS25/102  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Strategic Plan\nii. Registrar Lease renewal\niii. Filming and Recording Meetings Policy Review\niv. Public Participation at Meetings Policy Review\nv. Communications Policy Review\nvi. GDPR Policy Review\nvii. Councillor Vacancy (Co-option) Policy Review\nviii. Employee / Councillor Protocol Review\nix. Social Media Policy Review\nx. Publication Scheme & FOI Review\nxi. Pensions Discretionary Policy Review\nxii. Member Training and Development Policy Review\nxiii. LCAS Silver Status submission – July 2025 \nFS25/103  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 January 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nFriday\, 13 December 2024 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-36/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241126T183000 DTEND;TZID=Europe/London:20241126T203000 DTSTAMP:20241223T100758Z CREATED:20240508T081134Z LAST-MODIFIED:20241223T100758Z UID:33423-1732645800-1732653000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.73 KB] \nAGENDA - Tuesday 26 November 2024 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 26 November 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/080  Apologies for Absence\nTo note apologies for absence. \nFS25/081  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/082  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/083  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/084  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/085  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 22 October 2024 (pages 4 to 8) \nFS25/086  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 21 November 2024 Paper B (pages 9 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 21 November 2024 Paper C (pages 16 to 17)\niii. Budget Comparison Report (including due and unpaid transactions) for 21 November 2024 Paper D (pages 18 to 35) \nFS25/087  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 October 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 36 to 49) \nFS25/088  Draft 2025 / 2026 Budget & Estimate\nTo consider draft proposed budget for 2025/26 and consider and agree precept estimate for submission to WLDC.\nPaper G (pages 50 to 72) \nFS25/089  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Strategic Plan\nii. Registrar Lease renewal\niii. Filming and Recording Meetings Policy Review\niv. Public Participation at Meetings Policy Review\nv. Communications Policy Review\nvi. GDPR Policy Review\nvii. Councillor Vacancy (Co-option) Policy Review\nviii. Employee / Councillor Protocol Review\nix. Social Media Policy Review\nx. Publication Scheme & FOI Review\nxi. Pensions Discretionary Policy Review\nxii. Member Training and Development Policy Review\nxiii. LCAS Quality Status submission – July 2025 \nFS25/090  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Wednesday 18 December 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 21 November 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-35/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20241022T183000 DTEND;TZID=Europe/London:20241022T203000 DTSTAMP:20241204T102002Z CREATED:20240508T081103Z LAST-MODIFIED:20241204T102002Z UID:33422-1729621800-1729629000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [166.97 KB] \nAGENDA Tuesday 22 October 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 22 October 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/064  Apologies for Absence\nTo note apologies for absence. \nFS25/065  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/066  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/067  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/068  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/069  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 27 August 2024 (pages 4 to 6) \nFS25/070  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 17 October 2024 Paper B (pages 7 to 11)\nii. Cashbook Summary (including due and unpaid transactions) for 17 October 2024 Paper C (pages 12 to 13)\niii. Budget Comparison Report (including due and unpaid transactions) for 17 October 2024 Paper D (pages 14 to 49) \nFS25/071  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 September 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 50 to 62) \nFS25/072  Record Retention Policy\nTo review and adopt the Record Retention Policy.\nPaper F (pages 63 to 78) \nFS25/073  Investments\nTo consider investment opportunities and recommend to Full Council.\nPaper G (pages 79 to 83) \nFS25/074  Cemetery Fees\nTo consider fees associated to a specific burial and memorial application.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper H (pages 84 to 88) \nFS25/076  Complaints\nTo receive and consider complaints as per the Council’s Complaints Policy Exclusion of Public and Press recommended due to confidential nature of discussion.\nPaper I (pages 89 to 98) \nFS25/077  Debtor Report\nTo receive report of outstanding debtor and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper J (pages 99 to 103) \nFS25/079  Budget 2025 / 2026\nTo consider budget requirements for 2025/26 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nAdministration\n\nTo consider reallocation of the below budgets following recommendations from Committees. \nRESOLVED: to RECOMMEND TO FINANCE AND STRATEGY COMMITTEE to reallocate of the Community Grants budget (2040/2) to the Property and Services Committee from Finance and Strategy Committee. \nRESOLVED: to RECOMMEND TO FINANCE AND STRATEGY COMMITTEE to reallocate of the Payroll Services (2070/3)\, HR Provider (2070/6)\, Occupational Health (2070/7) and Recruitment (2070/8) budgets to the Personnel Committee from Finance and Strategy Committee. \nFS25/080  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Strategic Plan\nii. Registrar Lease renewal\niii. Filming and Recording Meetings Policy Review\niv. Public Participation at Meetings Policy Review\nv. Communications Policy Review\nvi. GDPR Policy Review\nvii. Councillor Vacancy (Co-option) Policy Review\nviii. Employee / Councillor Protocol Review\nix. Social Media Policy Review\nx. Publication Scheme & FOI Review\nxi. Pensions Discretionary Policy Review\nxii. Member Training and Development Policy Review\nxiii. LCAS Quality Status submission – July 2025 \nFS25/081  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 26 November 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 17 October 2024 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-34/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240924T183000 DTEND;TZID=Europe/London:20240924T203000 DTSTAMP:20241024T095340Z CREATED:20240508T080942Z LAST-MODIFIED:20241024T095340Z UID:33421-1727202600-1727209800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [107.14 KB] \nAGENDA - Tuesday 24 September 2024 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 24 September 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/053  Apologies for Absence\nTo note apologies for absence. \nFS25/054  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/055  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/056  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/057  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/058  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 27 August 2024 (pages 4 to 7) \nFS25/059  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 19 September 2024 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 19 September 2024 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 19 September 2024 Paper D (pages 16 to 33) \nFS25/060  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 45) \nFS25/061  Revised Budget 2024 / 2025\nTo consider and approve the draft revised budget for 2024 / 2025.\nPaper F (pages 46 to 65) \nFS25/062  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Investments – October\nii. 2025 / 2026 Budget – October\niii. Rolling Project Plan – October\niv. Strategic Plan\nv. Registrar Lease renewal\nvi. Filming and Recording Meetings Policy Review\nvii. Public Participation at Meetings Policy Review\nviii. Communications Policy Review\nix. GDPR Policy Review\nx. Councillor Vacancy (Co-option) Policy Review\nxi. Employee / Councillor Protocol Review\nxii. Social Media Policy Review\nxiii. Publication Scheme & FOI Review\nxiv. Pensions Discretionary Policy Review\nxv. Member Training and Development Policy Review\nxvi. LCAS Quality Status submission – July 2025 \nFS25/063  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 22 October 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 19 September 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-33/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240827T183000 DTEND;TZID=Europe/London:20240827T203000 DTSTAMP:20240927T103155Z CREATED:20240508T080833Z LAST-MODIFIED:20240927T103155Z UID:33419-1724783400-1724790600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [111.27 KB] \nAGENDA - Tuesday 27 August 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 27 August 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/039  Apologies for Absence\nTo note apologies for absence. \nFS25/040  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/041  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/042  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/043  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/044  Presentation from Churches\, Charities and Local Authorities (CCLA) Investment Management Limited\nTo receive presentation from Lee Jagger\, Relationship Manager\, Local Government\, of CCLA on investment opportunities. \nFS25/045  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 23 July 2024 (pages 4 to 7) \nFS25/046  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 21 August 2024 Paper B (pages 8 to 14)\nii. Cashbook Summary (including due and unpaid transactions) for 21 August 2024 Paper C (pages 15 to 16)\niii. Budget Comparison Report (including due and unpaid transactions) for 21 August 2024 Paper D (pages 17 to 34) \nFS25/047  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 35 to 46) \nFS25/048  Investments\nTo consider investment opportunities.\nPaper F (pages 47 to 50) \nFS25/049  Anti-Fraud and Corruption Policy\nTo review and adopt Anti-Fraud and Corruption Policy.\nPaper G (pages 57 to 66) \nFS25/050  Roses AWP Sinking Fund\nTo consider proposal from Gainsborough Trinity Foundation for the use of the All-Weather Pitch sinking fund.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper H (pages 67 to 80) \nFS25/051  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Revised 2024/25 Budget\nii. Project Plan\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Filming and Recording Meetings Policy Review\nvi. Public Participation at Meetings Policy Review\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Councillor Vacancy (Co-option) Policy Review\nx. Employee / Councillor Protocol Review\nxi. Social Media Policy Review\nxii. Publication Scheme & FOI Review\nxiii. Pensions Discretionary Policy Review\nxiv. Member Training and Development Policy Review\nxv. LCAS Quality Status submission – July 2025 \nFS25/052  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 24 September 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 21 August 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-32/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240723T183000 DTEND;TZID=Europe/London:20240723T203000 DTSTAMP:20240828T112125Z CREATED:20240508T080804Z LAST-MODIFIED:20240828T112125Z UID:33418-1721759400-1721766600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.89 KB] \nAGENDA - Tuesday 23 July 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 23 July 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/027  Apologies for Absence\nTo note apologies for absence. \nFS25/028  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/029  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/030  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/031  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/032  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 25 June 2024 (pages 4 to 7) \nFS25/033  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 18 July 2024 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 18 July 2024 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 18 July 2024 Paper D (pages 16 to 33) \nFS25/034  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 48) \nFS25/035  Outstanding Debtor Review\nTo receive report of outstanding debtors and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper F (pages 49 to 52) \nFS25/036  Investments\nTo consider investing funds in the CCLA Public Sector Deposit Fund (PSDF).\nPaper G (pages 53 to 60) \nFS25/037  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Revised 2024/25 Budget\nii. Project Plan\niii. Strategic Plan\niv. Registrar Lease renewal\nv. Filming and Recording Meetings Policy Review\nvi. Public Participation at Meetings Policy Review\nvii. Anti-Fraud and Corruption Policy Review\nviii. Communications Policy Review\nix. GDPR Policy Review\nx. Councillor Vacancy (Co-option) Policy Review\nxi. Employee / Councillor Protocol Review\nxii. Social Media Policy Review\nxiii. Publication Scheme & FOI Review\nxiv. Pensions Discretionary Policy Review\nxv. Member Training and Development Policy Review\nxvi. LCAS Quality Status submission – July 2025 \nFS25/038  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 August 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 18 July 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-31/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240625T183000 DTEND;TZID=Europe/London:20240625T203000 DTSTAMP:20240807T093856Z CREATED:20240508T080737Z LAST-MODIFIED:20240807T093856Z UID:33417-1719340200-1719347400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.03 KB] \nAGENDA - Tuesday 25 June 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Richard Craig\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 25 June 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/014  Apologies for Absence\nTo note apologies for absence. \nFS25/015  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details. \nFS25/016  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/017  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/018  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/019  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 28 May 2024 (pages 4 to 7) \nFS25/020  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 20 June 2024 Paper B (pages 8 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 20 June 2024 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 20 June 2024 Paper D (pages 16 to 51) \nFS25/021  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 May 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 52 to 72) \nFS25/022  Operation Bridges – Activation Policy\nTo review and adopt Appendix 4 for the Operation Bridges – Activation Policy.\nPaper F (pages 73 to 75) \nFS25/023  Risk Register\nTo\, as per PS24/114\, review the following points of the Risk Register: –\ni. If training courses are full ask for reserves in case Cllrs are unable to attend.\nii. R03\,1\,b – Invite district and county members to report to Full Council on a 3/6 monthly basis.\niii. Ask WLDC if they will share their Governance and Audit risk management training documents. \nFS25/024  Civic Regalia\nTo consider quotation received for the repairs and cleaning of the civic regalia.\nPaper G (pages 76 to 78) \nFS25/025  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Debtor Review – July\nii. Investments – July\niii. Registrar Lease renewal\niv. Filming and Recording Meetings Policy Review\nv. Public Participation at Meetings Policy Review\nvi. Anti-Fraud and Corruption Policy Review\nvii. Communications Policy Review\nviii. GDPR Policy Review\nix. Councillor Vacancy (Co-option) Policy Review\nx. Employee / Councillor Protocol Review\nxi. Social Media Policy Review\nxii. Publication Scheme & FOI Review\nxiii. Pensions Discretionary Policy Review\nxiv. Member Training and Development Policy Review\nxv. Strategic Plan\nxvi. Additional Bank Account\nxvii. LCAS Quality Status \nFS25/026  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 23 July 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nThursday\, 20 June 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-30/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240528T183000 DTEND;TZID=Europe/London:20240528T203000 DTSTAMP:20240626T092054Z CREATED:20240508T080610Z LAST-MODIFIED:20240626T092054Z UID:33291-1716921000-1716928200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.13 KB] \nAGENDA - Tuesday 28 May 2024 - Finance and Strategy Committee\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Sean Brennan\, Councillor Richard Craig\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow\, Councillor Kenneth Woolley \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 28 May 2024 commencing at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS25/001  Apologies for Absence\nTo note apologies for absence. \nFS25/002  Vice Chair\nTo appoint Vice Chair for this committee. \nFS25/003  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS25/004  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/005  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/006  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/007  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 30 April 2024 (pages 4 to 7) \nFS25/008  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 22 May 2024 Paper B (pages 8 to ??)\nii. Cashbook Summary (including due and unpaid transactions) for 22 May 2024 Paper C (pages ?? to ??)\niii. Budget Comparison Report (including due and unpaid transactions) for 22 May 2024 Paper D (pages ?? to ??) \nFS25/009  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages ?? to ??) \nFS25/010  Internal Controls\ni. To note receipt of the Joint Panel on Accountability and Governance Practitioners’ Guide – March 2024 and note changes to the March 2023 guide.\nii. To review the internal controls in place and consider changes for 2024/2025.\nPapers F& G (pages ?? to ??) \nFS25/011  Protocol for the Death of a Senior Figure Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper H (pages ?? to ??) \nFS25/012  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nRisk Register – June\nDebtor Review – July\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n\nFS25/013  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 25 June 2024 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nWednesday\, 15 May 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-29/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240430T190000 DTEND;TZID=Europe/London:20240430T210000 DTSTAMP:20240529T092206Z CREATED:20230706T083100Z LAST-MODIFIED:20240529T092206Z UID:29919-1714503600-1714510800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [117.99 KB] \nAGENDA - Tuesday 30 April 2024 - Finance and Strategy Committee PUBLIC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 30 April 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/117  Apologies for Absence\nTo note apologies for absence. \nFS24/118  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/119  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/120  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/121  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \n FS24/122  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record. \nPaper A Tuesday 19 March 2024 (pages 4 to 7) \n FS24/123  Finance Reports\nTo receive and consider for approval the following financial reports: \n\nUnpaid Expenditure Transactions for 25 April 2024 Paper B (pages 8 to 15)\nCashbook Summary (including due and unpaid transactions) for 25 April 2024 Paper C (pages 16 to 17)\n\n\nBudget Comparison Report (including due and unpaid transactions) for 25 April 2024 Paper D (pages 18 to 35)\n\nFS24/124  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 March 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 36 to 49) \nFS24/125  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper F (pages 50 to 54) \nFS24/126  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper G (pages 55 to 65) \nFS24/127  Year End Accounts 2023/24\nTo consider end of year accounts for the 2023/24 financial year and recommend to Full Council for approval\, which consist of the following documents: \nPaper H (pages 66 to 69) Consolidated Balance Sheet \nPaper I (pages 70 to 72) Income and Expenditure Account Report \nPaper J (pages 73 to 75) Income and Expenditure Account Analysis Report \nPaper K (pages 76 to 83) Income and Expenditure by Budget Headings Report \nPaper L (pages 84 to 86) Trial Balance \nFS24/128  AGAR – Section 2 Accounting Statements \nTo consider end of year accounts for the 2023/24 financial year and recommend to Full Council for approval\, which consist of the following documents: \nPaper M (pages 87 to 88) Section 2 – Accounting Statements of the AGAR \nFS24/129  Insurance\nTo consider and approve one year extension of the Town Council’s insurance under a 3 -year scheme.\nPaper N (pages 89 to 119) \nFS24/130  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nProtocol for the Death of a Senior Figure Review\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nRisk Register – June\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n FS24/131  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 May 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 25 April 2024 \n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-28/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240319T190000 DTEND;TZID=Europe/London:20240319T210000 DTSTAMP:20240507T140620Z CREATED:20230706T083001Z LAST-MODIFIED:20240507T140620Z UID:29918-1710874800-1710882000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [113.45 KB] \n2024-03-19 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 March 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/104  Apologies for Absence\nTo note apologies for absence. \nFS24/105  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/106  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/107  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/108  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/109  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 23 January 2024 (pages 4 to 9) \nFS24/110  Finance Reports\nTo receive and consider for approval the following financial reports:\n1. Unpaid Expenditure Transactions for 14 March 2024 Paper B (pages 10 to 16)\n2. Cashbook Summary (including due and unpaid transactions) for 14 March 2024 Paper C (pages 17 to 18)\n3. Budget Comparison Report (including due and unpaid transactions) for 14 March 2024 Paper D (pages 19 to 54) \n FS24/111  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 29 February 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 55 to 67) \nFS24/112  Earmarked Reserves\nTo consider proposed ear marked reserves for YE 31st March 2024.\nPaper F (pages 68 to 70)\n \nFS24/113  Outstanding Debtors\nTo receive report of outstanding debtors and consider any action necessary.\nPaper G (pages 71 to 73) \nFS24/114  Risk Register and Risk Management Policy\nTo review the Council’s risk register and Risk Management Policy.\nPaper H (pages 74 to 95) \nFS24/115  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper I (pages 96 to 100) \nFS24/114  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nAsset Register Review\nProtocol for the Death of a Senior Figure Review\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n  \nFS24/115  Time and Date of Next Meeting\nTo consider amending the next scheduled for Finance and Strategy Committee meeting of Tuesday 16 April 2024 at 7:00pm to Tuesday 30 April 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 14 March 2024 URL:https://gainsborough-tc.gov.uk/meeting/personnel-committee-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240220T190000 DTEND;TZID=Europe/London:20240220T210000 DTSTAMP:20240320T145457Z CREATED:20230706T082912Z LAST-MODIFIED:20240320T145457Z UID:29917-1708455600-1708462800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [113.45 KB] \n2024-02-20 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 20 February 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/092  Apologies for Absence\nTo note apologies for absence. \nFS24/093  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/094  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/095  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/096  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/097  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 23 January 2024 (pages 4 to 6) \nFS24/098  Finance Reports\nTo receive and consider for approval the following financial reports:\n1. Unpaid Expenditure Transactions for 15 February 2024 Paper B (pages 7 to 13)\n2. Cashbook Summary (including due and unpaid transactions) for 15 February 2024 Paper C (pages 14 to 15)\n3. Budget Comparison Report (including due and unpaid transactions) for 15 February 2024 Paper D (pages 16 to 33) \nFS24/099  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 January 2024 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 34 to 45) \nFS24/100  Internal Audit Report\nTo review and note interim internal audit report and consider any action necessary resulting from the report.\nPaper F (pages 46 to 57)\n \nFS24/101  Fees and Charges\nTo consider and approve fees & charges for sports and burial grounds for 2024/25\, allotments for 2025/26 and allotment water charges for 2024/25\nPaper G (pages 58 to 64) \nFS24/102  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nRisk Management Policy and Risk Register Review – March\nProtocol for the Death of a Senior Figure Review\nFilming and Recording Meetings Policy Review\nPublic Participation at Meetings Policy Review\nAnti-Fraud and Corruption Policy Review\nCommunications Policy Review\nGDPR Policy Review\nCouncillor Vacancy (Co-option) Policy Review\nEmployee / Councillor Protocol Review\nSocial Media Policy Review\nPublication Scheme & FOI Review\nPensions Discretionary Policy Review\nMember Training and Development Policy Review\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\nFS24/103  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 19 March 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 15 February 2024 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-27/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20240123T190000 DTEND;TZID=Europe/London:20240123T210000 DTSTAMP:20240222T161509Z CREATED:20230706T082756Z LAST-MODIFIED:20240222T161509Z UID:29916-1706036400-1706043600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [110.63 KB] \n2024-01-23 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Caz Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 23 January 2024 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/081  Apologies for Absence\nTo note apologies for absence. \nFS24/082  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/083  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/084  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/085  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/086  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 19 December 2023 (pages 3 to 5) \nFS24/087  Finance Reports\nTo receive and consider for approval the following financial reports: \n\nUnpaid Expenditure Transactions for 18 January 2024 Paper B (pages 6 to 10)\nCashbook Summary (including due and unpaid transactions) for 18 January 2024 Paper C (pages 11 to 12)\n3. Budget Comparison Report (including due and unpaid transactions) for 18 January 2024 Paper D (pages 13 to 30)\n\nFS24/088  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 December 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 31 to 41) \nFS24/089  Investment Strategy Review\nTo review the Investment Strategy and adopt amendments.\nPaper F (pages 42 to 63)\n \nFS24/090  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nInternal Audit Report\nFees and Charges\nStrategic Plan\nInvestments\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\nFS24/091  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 20 February 2024 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 18 January 2024 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-26/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231219T190000 DTEND;TZID=Europe/London:20231219T210000 DTSTAMP:20240124T113549Z CREATED:20230706T082616Z LAST-MODIFIED:20240124T113549Z UID:29915-1703012400-1703019600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [110.33 KB] \n2023-12-19 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 December 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/069  Apologies for Absence\nTo note apologies for absence. \nFS24/070  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/071  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/072  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/073  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/074  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 21 November 2023 (pages 3 to 5) \nFS24/075  Finance Reports\nTo receive and consider for approval the following financial reports: \n\nUnpaid Expenditure Transactions for 14 December 2023 Paper B (pages 6 to 11)\nCashbook Summary (including due and unpaid transactions) for 14 December 2023 Paper C (pages 12 to 13)\nBudget Comparison Report (including due and unpaid transactions) for 14 December 2023 Paper D (pages 14 to 49)\n\n\nFS24/076  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 November 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 50 to 61) \nFS24/077  Ear Marked Reserves\nTo consider current ear marked reserves and recommend to Full Council to make any amendments\, if any.\nPaper F (pages 62 to 64) \nFS24/078  Draft 2024 / 2025 Budget\nTo consider draft proposed budget for 2024/25 and recommend to Full Council.\nPaper G (pages 65 to 84)\n \nFS24/079  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nInternal Audit Report\nStrategic Plan\nInvestments & Investment Strategy review\nRegistrar Lease renewal\nAdditional Bank Account\nLCAS Quality Status\n\n\nFS24/080  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 23 January 2024 at 7:00pm. \n  \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough\nThursday\, 14 December 2023 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-25/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231121T190000 DTEND;TZID=Europe/London:20231121T210000 DTSTAMP:20231220T123124Z CREATED:20230706T082530Z LAST-MODIFIED:20231220T123124Z UID:29914-1700593200-1700600400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [111.53 KB] \n2023-11-21 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Tim Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 21 November 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \nAGENDA\nFS24/058  Apologies for Absence\nTo note apologies for absence. \nFS24/059  Public Participation Period\nMembers of the public may make representations\, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details. \nFS24/060  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/061  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/062  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/063  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 17 October 2023 (pages 3 to 5) \nFS24/064  Finance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 16 November 2023 (pages 6 to 11)\nPaper C Cashbook Summary (including due and unpaid transactions) for 16 November 2023 (pages 12 to 13)\nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 November 2023 (pages 14 to 31) \nFS24/065  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 October 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 32 to 44) \nFS24/066  Draft 2024 / 2025 Budget & Estimate\nTo consider draft proposed budget for 2024/25 and consider and agree precept estimate for submission to WLDC.\nPaper F (pages 45 to 72)\n \nFS24/067  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nInternal Audit Report\nStrategic Plan\nInvestments & Investment Strategy review\nAdditional Bank Account\nLCAS Quality Standard\nRegistrar Lease renewal\n\n FS24/068  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 19 December 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 16 November 2023 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-24/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20231017T190000 DTEND;TZID=Europe/London:20231017T210000 DTSTAMP:20231130T103158Z CREATED:20230706T082437Z LAST-MODIFIED:20231130T103158Z UID:29913-1697569200-1697576400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [109.99 KB] \n2023-10-17 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nTo: Committee members:\nCouncillor Nigel Bowler\, Councillor Richard Craig\, Councillor Tim Davies\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Richard Doy\, Councillor Paul Key\, Councillor Liam Muggridge\, Councillor James Plastow \nNotice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 17 October 2023 commencing at 7:00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business. \n AGENDA\nFS24/047  Apologies for Absence\nTo note apologies for absence. \nFS24/048  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS24/049  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS24/050  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS24/051  Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 19 September 2023 (pages 3 to 8) \nFS24/052  Finance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 12 October 2023 (pages 9 to 15)\nPaper C Cashbook Summary (including due and unpaid transactions) for 12 October 2023 (pages 16 to 17)\nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 October 2023 (pages 18 to 53) \nFS24/053  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 September 2023 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 54 to 64) \nFS24/054  Revised Budget 2023/2024\nTo consider and approve the draft revised budget for 2023/2024\nPaper D (pages 18 to 53) & F (pages 65 to 66) \nFS24/055  2024 / 2025 Budget\nTo consider budget requirements for 2024/25 for this committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit:\nAdministration \nFS24/056  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \n\nStrategic Plan\nInvestments & Investment Strategy review\nAdditional Bank Account\nLCAS Quality Standard\nRegistrar Lease renewal\n\n\nFS24/057  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 21 November 2023 at 7:00pm. \nRachel Allbones\nInterim Town Clerk\nRichmond House\nGainsborough \nThursday\, 12 October 2023 URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-23/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230919T190000 DTEND;TZID=Europe/London:20230919T210000 DTSTAMP:20231116T120645Z CREATED:20230706T082221Z LAST-MODIFIED:20231116T120645Z UID:29912-1695150000-1695157200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [205.79 KB] \n2023-09-19 Public Papers as sent FC\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 19 September 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/032\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/033\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/034\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/035\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/036\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee 15 August 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/037\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 13 September 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 13 September 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 September 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/038\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/039\nRoses Sports Ground\nTo consider response from NorthCountry Homes regarding an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/040\nInternal Auditor 2023/24\nTo consider arrangements for 2023/24 internal audit.\nPaper G\n \n\n\nFS24/041\nCommunity Engagement Strategy\nTo consider adopting a Community Engagement Strategy.\nPaper H\n \n\n\nFS24/042\nReserves Policy Review\nTo review and adopt the Reserves Policy.\nPaper I\n \n\n\nFS24/043\nRoses AWP Sinking Fund\nTo note correspondence received from Gainsborough Trinity Foundation and consider further steps.\nExclusion of Public and Press recommended due to ongoing legal considerations.\nPaper J\n \n\n\nFS24/044\nTrinity Street Electric Meters (former Christmas light supply)\nTo receive a verbal report from the Interim Town Clerk regarding the status of the removal of the meters.\n \n\n\nFS24/045\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only·         Revised Budget 2023/24·         Strategic Plan·         Investments & Investment Strategy review·         Additional Bank Account·         LCAS Quality Standard\nN/A\n\n\nFS24/046\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 17 October 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/29912/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230815T190000 DTEND;TZID=Europe/London:20230815T210000 DTSTAMP:20230922T101458Z CREATED:20230518T064735Z LAST-MODIFIED:20230922T101458Z UID:29748-1692126000-1692133200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [203.33 KB] \n2023-08-15 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 15 August 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nRachel Allbones\nInterim Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/022\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/023\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/024\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/02\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/026\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee\, Tuesday 18 July 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/027\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 10 August 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 10 August 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 10 August 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/028\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 July 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/029\nRoses Sports Ground\nTo consider revised request from NorthCountry Homes to allow them to lay a pipe and hold an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/030\nVexatious complaints policy\n1) To review and readopt Vexatious complaints policy.\n2) Under 4.1 of the policy confirm complaint has been investigated according to complaints policy.\n3) Under 4.6 of the policy decide whether to apply the policy.\nExclusion of Public and Press recommended due to the confidential nature of the business.\nPaper G\n \n\n\nFS24/031\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Investments & Investment Strategy review\n·         Additional Bank Account\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS24/032\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 19 September 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-22/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230718T190000 DTEND;TZID=Europe/London:20230718T210000 DTSTAMP:20230816T145355Z CREATED:20230518T064546Z LAST-MODIFIED:20230816T145355Z UID:29746-1689706800-1689714000@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [213.08 KB] \n2023-07-18 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 18 July 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr M Devine\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/012\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/013\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/014\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/015\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/016\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee\, Tuesday 20 June 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/017\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 12 July 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 12 July 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 12 July 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/018\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 June 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/019\nRoses Sports Ground\nTo consider a request from NorthCountry Homes to allow them to lay a pipe and hold an easement across the Roses Sport Field site.\nPaper F\n \n\n\nFS24/020\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Investments & Investment Strategy review\n·         Additional Bank Account\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS24/021\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 15 August 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-21/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230620T190000 DTEND;TZID=Europe/London:20230620T210000 DTSTAMP:20230719T082742Z CREATED:20230518T064453Z LAST-MODIFIED:20230719T082742Z UID:29745-1687287600-1687294800@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [204.56 KB] \n2023-06-20 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 20 June 2023 commencing at 7.00pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough.\n\nThe business of the meeting is set out in the agenda below.\n \nCllr T Davies\nActing Town Clerk \nCommittee members: Cllr N Bowler\, Cllr R Craig – ex officio\, Cllr T Davies  – ex officio\, Cllr D Dobbie\, Cllr R Doy\, Cllr P Key (C)\, Cllr L Muggridge\, Cllr J Plastow\, x1 VACANCY \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS24/001\nApologies for absence\nTo note apologies for absence\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS24/002\nVice Chairman\nTo appoint Vice Chairman for this committee.\nLocal Government Act 1972\, s15 (6)\n\n\nFS24/003\nDeclarations of interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS24/004\nDispensation requests\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS24/005\nItems for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.\nPublic Bodies (Admissions to Meetings) Act 1960 1 (2)\n\n\nFS24/006\nMinutes of the previous meeting(s)\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A – Finance and Strategy Committee 2 May 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS24/007\nFinance Reports\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 15 June 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 15 June 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 15 June 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/008\nBank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 30 April & 31 May 2023 per paragraph 2.2 of Financial Regulations.\nPaper E – 30 April 2023\nPaper F – 31 May 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS24/009\nFinance Regulation Amendments\nTo consider report from the Operations Manager seeking approval for amendments of section 4 of Financial Regulations – Budgetary Control and Authority to Spend\nPaper G\n \n\n\nFS24/010\nItems for notification\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\nN/A\n\n\nFS24/011\nTime and date of next meeting\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 18 July 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a)\n\n\n\n  URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-20/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230502T190000 DTEND;TZID=Europe/London:20230502T210000 DTSTAMP:20230621T092234Z CREATED:20230420T094953Z LAST-MODIFIED:20230621T092234Z UID:29528-1683054000-1683061200@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.00 KB] \n2023-05-02 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 2nd May 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/143\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/144\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/145\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/146\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 18 April 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/147\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 26 April 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/148\nTo note and review the Council’s assets register and approve items for disposal.\nPaper C\n \n\n\nFS23/149\nTo consider end of year accounts for the 2022/23 financial year and recommend to Full council for approval\, which consist of the following documents:\nPaper D Section 2 – Accounting Statements of the AGAR\n \n\n\nFS23/150\nTo consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 3).\nPaper E\n \n\n\nFS23/151\nTo receive verbal report from Cllr Key on a Strategic Plan.\n \n\n\nFS23/152\nTo receive any items for notification to be included on a future agenda – for information only\n·         Cemetery Extension – cost implications\n·         Communications Strategy\n·         LCAS Quality Standard\nN/A\n\n\nFS23/153\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday ?? June 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-19/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230418T190000 DTEND;TZID=Europe/London:20230418T210000 DTSTAMP:20230503T083226Z CREATED:20221212T120949Z LAST-MODIFIED:20230503T083226Z UID:28633-1681844400-1681851600@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [122.19 KB] \n2023-04-18 Papers and Summons as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 18th April 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/131\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/132\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/133\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/134\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). \nPaper A Finance and Strategy Committee 21 March 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/135\nTo receive and consider for approval the following financial reports: \nPaper B Unpaid Expenditure Transactions for 13 April 2023 \nPaper C Cashbook Summary (including due and unpaid transactions) for 13 April 2023 \nPaper D Budget Comparison Report (including due and unpaid transactions) for 13 April 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/136\nTo approve and resolve to sign the monthly bank reconciliation for 31 March 2023 per paragraph 2.2 of Financial Regulations. \nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/137\nTo consider end of year accounts for the 2022/23 financial year and recommend to Full council for approval\, which consist of the following documents: \nPaper F Consolidated Balance Sheet \nPaper G Income and Expenditure Account Report \nPaper H Income and Expenditure Account Analysis Report \nPaper I Income and Expenditure by Budget Headings Report \nPaper J Trial Balance \n \n \n\n\nFS23/138\nTo note the achievement of the Foundation Award under the Local Council Award Scheme. \nPaper K\n \n\n\nFS23/139\nTo consider adopting a communications strategy. \nPaper L\n \n\n\nFS23/140\nTo receive an interim report to the extent that the requirements of the Local Council Awards Scheme have been met and consider what further action is required to obtain Quality Standard and whether this can be achieved  by the 05 May application deadline (FS23/081). \nPaper M\n \n\n\nFS23/141\nTo receive any items for notification to be included on a future agenda – for information only \n·         Strategic Plan\nN/A\n\n\nFS23/142\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 02 May 2023 at 7:00pm. \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-18/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20230321T190000 DTEND;TZID=Europe/London:20230321T210000 DTSTAMP:20230419T113828Z CREATED:20221212T120351Z LAST-MODIFIED:20230419T113828Z UID:28627-1679425200-1679432400@gainsborough-tc.gov.uk SUMMARY:Finance and Strategy Committee DESCRIPTION:Loading...\n \n \n \n \n \n Taking too long?\n \n \n \n Reload document \n |\n \n Open in new tab \n \n \n \n Download the Document here [132.87 KB] \n2023-03-21 Public Papers as sent FS\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend. \nYou are invited to attend a meeting of Finance and Strategy Committee which will be held on Tuesday 21st March 2023 commencing at 7pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. \nBelina Boyer\nTown Clerk \nCommittee members: Cllr M Boles (C) – ex officio\, Cllr R Craig\, Cllr D Dobbie\, Cllr P Key (VC)\, Cllr C Lambie\, Cllr J Musonda\, Cllr P O’Connor – ex officio\, Cllr K Panter\, Cllr J Plastow \n\n\n\nAgenda no \nAgenda item title \nPower/Regulation \n\n\n\n\nFS23/115\nTo note apologies for absence.\nLocal Government Act 1972\, s85 (1) & Sch 12\, p40. \n\n\nFS23/116\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011.\nLocalism Act 2011\, s31. \n\n\nFS23/117\nTo consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded.\nLocalism Act 2011\, s33. \n\n\nFS23/118\nTo receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).\nPaper A Finance and Strategy Committee 21 February 2023\nLocal Government Act 1972\, Sch 12\, p41 (1).  \n\n\nFS23/119\nTo receive and consider for approval the following financial reports:\nPaper B Unpaid Expenditure Transactions for 16 March 2023\nPaper C Cashbook Summary (including due and unpaid transactions) for 16 March 2023\nPaper D Budget Comparison Report (including due and unpaid transactions) for 16 March 2023\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/120\nTo approve and resolve to sign the monthly bank reconciliation for 28 February 2023 per paragraph 2.2 of Financial Regulations.\nPaper E\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/121\nTo consider proposed ear marked reserves for YE 31st March 2023.\nPaper F\n \n\n\nFS23/122\nTo receive report of outstanding debtors and consider any action necessary.\nPaper G\n \n\n\nFS23/123\nTo review the Council’s risk register and Risk Management Policy.\nPaper H\n \n\n\nFS23/124\nTo review the internal controls in place and consider changes.\nPaper I\n \n\n\nFS23/125\nTo consider the results of the tender scoring process and determine a contractor to carry out the development work on the Levellings\, instruct the clerk to complete all relevant paperwork for work to commence and to draw down the relevant grants for the project.\nPaper K\n \n\n\nFS23/126\nTo consider action from the interim internal audit report with regards to the mayoral allowance (deferred from FS23/111)\nPaper L\nJoint Panel on Accountability and Governance Practitioners Guide 2022.\n\n\nFS23/127\nTo note the VAT Audit review and consider any action required resulting from it\nPaper M\nThe Accounts and Audit Regulations 2015\, s. 3\n\n\nFS23/128\nTo note an update on VAT on sports fees and consider any action required resulting from it.\nPaper N\n \n\n\nFS23/129\nTo receive any items for notification to be included on a future agenda – for information only\n·         Strategic Plan\n·         Cemetery Extension – cost implications\n·         Council’s assets register\nN/A\n\n\nFS23/130\nTo note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 18 April 2023 at 19:00 \nLocal Government Act 1972\, Sch 12\, p10 (2)(a) URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-17/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Finance & Strategy Committee END:VEVENT END:VCALENDAR