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DTSTART;TZID=Europe/London:20260331T183000
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UID:45818-1774981800-1774989000@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - Tuesday 31 March 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 31 March 2026 - Finance and Strategy Committee PUBLIC\n2026-03-31 Finance and Strategy Committee Minutes\n  \nAgenda and Minutes\nPresent: Councillors Sheila Bibb\, Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Key\, Doug Owles (sub)\, Richard Thompson (sub) \nIn Attendance:\nRachel Allbones                  Town Clerk & Responsible Finance Officer \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \nFS26/155  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Hooton\, Woolley. \nFS26/156  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes: \nNo declarations of interest were made. \nFS26/157  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nFS26/158  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes:\nRESOLVED: To exclude the public and press from items FS26/165\, FS26/166 and FS26/167 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1(2)\, due to the confidential nature of the business. \nFS26/159  Minutes of the Previous Meeting (Paper A pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Finance and Strategy Committee meeting held on Tuesday 24 February 2026.\n\nMinutes:\nRESOLVED: That the minutes of the Finance and Strategy Committee meeting held on Tuesday 24 February 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Dobbie and Owles abstained from voting on the above resolution. \nFS26/160  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 26 March 2026 (Paper B pages 8 to 15)\nii. Cashbook Summary (including due and unpaid transactions) for 26 March 2026 (Paper C pages 16 to 17)\niii. Budget Comparison Report (including due and unpaid transactions) for 26 March 2026 (Paper D pages 18 to 53) \nMinutes: \nRESOLVED: To NOTE and approve the following reports:\ni. Unpaid Expenditure Transactions for 26 March 2026.\nii. Cashbook Summary (including due and unpaid transactions) for 26 March 2026.\niii. Budget Comparison Report (including due and unpaid transactions) for 26 March 2026. \nFS26/161  Bank Reconciliation (Paper E pages 54 to 68)\nTo approve and resolve to sign the monthly bank reconciliations for 28 February 2026 per paragraph 2.2 of Financial Regulations. \nMinutes:\nRESOLVED: That the monthly bank reconciliations for 28 February 2026 be approved and signed\, with the following closing balances:\ni. HSBC Current/Deposit Account: £74\,471.75\nii. CCLA: £350\,000.00 \nFS25/162  HSBC Daily Payment Limit\nTo consider and approve increase of the HSBC daily payment limit from £30\,000 to £50\,000. \nMinutes:\nRESOLVED: To approve increase of the HSBC daily payment limit from £30\,000 to £50\,000. \nFS25/163  Earmarked Reserves (Paper F pages 69 to 71)\nTo consider proposed ear marked reserves for YE 31 March 2026.\n \nMinutes: \nRESOLVED: To approve proposed ear marked reserves for YE 31 March 2026. \nFS25/164  Internal Controls (Paper G pages 72 to 86)\nTo review the internal controls in place and consider changes. \nMinutes: \nRESOLVED: To review and approve the internal controls in place for 2025/26. \nFS25/165  Outstanding Debtors (Paper H pages 87 to 89)\nTo receive report of outstanding debtors and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion. \nMinutes:\nRESOLVED: To note the old debtors described in section 3 of the report. \nFS26/166  Love Lane Allotment Garages (Paper I pages 90 to 93)\nTo consider update and recommendations on the management and inspection of garages and parking spaces.\nExclusion of Public and Press recommended due to confidential nature of discussion. \nMinutes: \nRESOLVED: To\ni. Note the completion of inspections and the disconnection of electricity supplies.\nii. Approve the removal of garages on spaces: 248\, 266\, 272\, 274\niii. Give priority to addressing garages identified as: damaged asbestos\, structurally unsafe\, or non-compliant with licence conditions\niv. Endorse a phased approach to implementation of the Council’s long-term policy to revert sites to parking spaces only.\nv. Request that the company removing garages carry out an asbestos survey and report their findings.\nNote: Councillor Key abstained from voting on the above resolution. \nFS26/167  Fee Waiver Request (Paper J pages 94 to ??)\nTo consider request from allotment tenant for a waiver of annual rent fees.\nExclusion of Public and Press recommended due to confidential nature of discussion. \nMinutes:\nRESOLVED: To defer the decision until after:\n• Completion of the planned drainage works; and\n• Assessment of whether the issue has been resolved;\nA letter will be sent to the individual advising that they will be invoiced as normal in April\, but the Council will reconsider if the issue persists.\nNote: Councillors Bowler and Coxon abstained from voting on the above resolution. \nFS26/168  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes: \nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. Asset Register Review – April\nii. Risk Management Policy & Register Review – April\niii. Insurance – April\niv. Internal Audit Report 2025/26\nv. Reserves Policy Review – May\nvi. Year End Accounts 2025/2026 – May\nvii. AGAR – Section 2 Accounting Statements – May\nviii. Newsletter\nix. Operation Bridges Review\nx. Civic Protocol\nxi. Registrar Lease renewal\nxii. Unity Trust Bank\nxiii. Strategic Plan\nxiv. LCAS Silver Status submission \nFS26/169  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 April 2026 at 6:30pm. \nMinutes:\nRESOLVED: to NOTE the date and time of the next Finance and Strategy Committee meeting scheduled for Tuesday 28 April 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:52pm.
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-50/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
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