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DTSTART;TZID=Europe/London:20250422T183000
DTEND;TZID=Europe/London:20250422T203000
DTSTAMP:20250606T144329Z
CREATED:20240508T081724Z
LAST-MODIFIED:20250606T144329Z
UID:33428-1745346600-1745353800@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee
DESCRIPTION:Loading...\n						\n					\n					\n						\n							\n							Taking too long?\n						\n						\n							\n								 Reload document							\n							|\n							\n								 Open in new tab							\n					\n				\n			\n		Download the Document here [138.39 KB]  \nAGENDA - Tuesday 22 April 2025 - Finance and Strategy Committee PUBLIC.\nAgenda & meeting papers can be accessed in the PDF pack above once available.  \nCommittee meetings will be held in the Reading Room at Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough. Public and press are welcome to attend \nCommittee members:\nCouncillor Nigel Bowler\, Councillor Nicholas Coxon\, Councillor Michael Devine\, Councillor David Dobbie\, Councillor Paul Hooton\, Councillor Paul Key\, Councillor James Plastow\, Councillor Kenneth Woolley\, Councillor Mark Binns (sub)\, Councillor Stephen Blogg (sub) \nNOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 22 April 2025 at 6:30pm in the meeting room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ at which the under mentioned business will be transacted. \nPrior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.  \nAGENDA\nFS25/130  Apologies for Absence\nTo note apologies for absence. \nFS25/131  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nFS25/132  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nFS25/133  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nFS25/134 Minutes of the Previous Meeting\nTo receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.\nPaper A Tuesday 25 February 2025 (pages 4 to 7) \nFS25/135  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 15 April 2025 Paper B (pages 8 to 17)\nii. Cashbook Summary (including due and unpaid transactions) for 15 April 2025 Paper C (pages 18 to 20)\niii. Budget Comparison Report (including due and unpaid transactions) for 15 April 2025 Paper D (pages 21 to 57) \nFS25/136  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 28 February 2025 and 31 March 2025 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 58 to 74)\nPaper F (pages 75 to 91) \nFS25/137  Internal Audit Report\nTo review and note interim internal audit report and consider any action necessary resulting from the report.\nPaper G (pages 92 to 112) \nFS25/138  Earmarked Reserves\nTo consider proposed ear marked reserves for YE 31st March 2025.\nPaper H (pages 113 to 115)\n \nFS25/139  Outstanding Debtors\nTo receive report of outstanding debtors and consider any action necessary.\nExclusion of Public and Press recommended due to confidential nature of discussion.\nPaper I (pages 116 to 119) \nFS25/140  Risk Register and Risk Management Policy\nTo review the Council’s risk register and Risk Management Policy.\nPaper J (pages 120 to 141) \nFS25/141  Internal Controls\nTo review the internal controls in place and consider changes.\nPaper K (pages 142 to 146) \nFS25/142  Asset Register Review\nTo note and review the Council’s assets register and approve items for disposal.\nPaper L (pages 147 to 161) \nFS25/143  Community Grant Applications\nTo consider grant applications received.\ni.  Laybo Legacy – £11\,214.80 Paper M (pages 162 to 180)\nii. North Notts and Lincs CRP – £1\,500 Paper N (pages 181 to 211) \nTo note that the following Community Grant funds are available: \n\n£8\,799 in 2025 / 2026 budget (Morton Feastival grant still pending)\n£486.97 in earmarked reserves\n\nPaper O (pages 212 to 217) \nFS25/144  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Year End Accounts 2024/2025 – May\nii. AGAR – Section 2 Accounting Statements – May\niii. Debt Recovery Policy – May\niv. Reserves Policy – May\nv. Councillor Vacancy (Co-option) Policy Review – May\nvi. Scheme of Members Allowances Review – May\nvii. Filming and Recording Meetings Policy Review – May\nviii. Public Participation at Meetings Policy Review – May\nix. Emergency Plan – June\nx. LCAS Silver Status submission – July 2025\nxi. Complaints Procedure\nxii. Strategic Plan\nxiii. Registrar Lease renewal\nxiv. Communications Policy Review\nxv. GDPR Policy Review\nxvi. Employee / Councillor Protocol Review\nxvii. Social Media Policy Review\nxviii. Publication Scheme & FOI Review\nxix. Pensions Discretionary Policy Review\nxx. Member Training and Development Policy Review\nxxi. Use of work vehicles by Cllrs & Staff for personal domestic use\nxxii. Name Badge & ID Card Policy \nFS25/145  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 May 2025 at 6:30pm. \n  \nRachel Allbones\nTown Clerk\nRichmond House\nGainsborough \nTuesday\, 15 April 2025
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-40/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
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