BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Gainsborough Town Council - ECPv6.17.4.1//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Gainsborough Town Council X-ORIGINAL-URL:https://gainsborough-tc.gov.uk X-WR-CALDESC:Events for Gainsborough Town Council REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Europe/London BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20170326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20171029T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20180325T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20181028T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20190331T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20191027T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20200329T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20201025T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20210328T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20211031T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20220327T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20221030T010000 END:STANDARD BEGIN:DAYLIGHT TZOFFSETFROM:+0000 TZOFFSETTO:+0100 TZNAME:BST DTSTART:20230326T010000 END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:+0100 TZOFFSETTO:+0000 TZNAME:GMT DTSTART:20231029T010000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Europe/London:20221113T100000 DTEND;TZID=Europe/London:20221113T113000 DTSTAMP:20221111T091421Z CREATED:20221018T155501Z LAST-MODIFIED:20221111T091421Z UID:28251-1668333600-1668339000@gainsborough-tc.gov.uk SUMMARY:Remembrance Sunday DESCRIPTION:Town Mayor\, Patrick O’Connor\, will be joining fellow councillors and Gainsborough representatives from military forces\, veterans\, their families\, and local societies at this year’s Remembrance Sunday Morning Service starting at 10:00am on Sunday 13th November 2022 at All Saints Parish Church. \nOnce the Morning Service is complete the Royal British Legion and Clergy will be leading the procession to the local War Memorial\, followed by the congregation and Civic dignitaries. This is where the Two Minute Silence will be observed at 11 o’clock\, the Last Post and Reveille will be played\, and wreaths will be laid. Any individual or organisation will have the opportunity to lay their own wreath or remembrance symbol. URL:https://gainsborough-tc.gov.uk/meeting/gainsborough-remembrance-sunday/ LOCATION:All Saints Church\, Gainsborough CATEGORIES:Armed Forces Day and Remembrance Sunday ATTACH;FMTTYPE=image/png:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/10/War-Memorial-1-e1666167311173.png END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20221113T090000 DTEND;TZID=Europe/London:20221113T113000 DTSTAMP:20221104T144636Z CREATED:20221104T144636Z LAST-MODIFIED:20221104T144636Z UID:28336-1668330000-1668339000@gainsborough-tc.gov.uk SUMMARY:Remembrance Sunday Timetable - November 13th DESCRIPTION:Please find the Remembrance Sunday timetable\, highlighting the key phases of the commemorations taking place on Sunday November 13th 2022. \n\n9:00 – Road closures start on Gladstone Street\, Parnell Street and Fawcett Street.\n10:00 – The service at All Saints’ Church will begin\, the Mayor\, Councillors and other organisations will be attending.\n10:45 – Those who attended the church will then go to the Gainsborough War Memorial.\n11:00 – The Two Minutes Silence will be observed\nApproximately 11:30 – Road closures end.\n\nA bugler will be present to play ‘The Last Post’ and ‘Reveille’ at the War Memorial on Remembrance Sunday. Together we will all gather to remember – anyone is welcome to come and attend the Remembrance Service and following acts of commemoration and will have the opportunity to lay their own wreath or Remembrance symbol if they wish to do so. URL:https://gainsborough-tc.gov.uk/meeting/remembrance-sunday-timetable-november-13th/ LOCATION:All Saints Church\, Gainsborough CATEGORIES:Armed Forces Day and Remembrance Sunday ATTACH;FMTTYPE=image/png:https://gainsborough-tc.gov.uk/wp-content/uploads/2022/10/War-Memorial-1-e1666167311173.png ORGANIZER;CN="Gainsborough Town Council":MAILTO:TownClerk@gainsborough-tc.gov.uk END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20201015T133000 DTEND;TZID=Europe/London:20201015T170000 DTSTAMP:20210616T111649Z CREATED:20201222T160515Z LAST-MODIFIED:20210616T111649Z UID:25924-1602768600-1602781200@gainsborough-tc.gov.uk SUMMARY:Armed Forces Day\, Remembrance Sunday & War Memorial Working Group DESCRIPTION:Paper B4 - Armed Forces\, Remembrance Sunday _ War Memorial WG - Thursday 15 October 2020\n  \nMINUTES of a meeting of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group held REMOTELY on Thursday 15 October 2020 at 1.30pm.\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Matt Boles – ex officio (arrived at the meeting at 2.16pm) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter – ex officio \nCouncillor James Plastow \nRichard Lindsey \n  \n  \nIn Attendance: \n  \nTom Clay                                Clerk \nRachel Allbones                      Deputy Clerk & RFO \nJessica Flowers                      Administration Support Officer \nSean Alcock                            Operations Manager \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nCaz Davies \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \n  \n\n REMEMBRANCE SUNDAY\n\n            \nRESOLVED to cancel the road closures and issue a press release to the Gainsborough Standard and Gainsborough Life to encourage members of the public to ‘remember at home’ \n  \nMembers noted the Church and RBL’s plans for the Remembrance Sunday. \n  \n  \n  \nThe meeting concluded at 1.16pm URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-day-remembrance-sunday-war-memorial-working-group/ LOCATION:Virtual CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20200924T140000 DTEND;TZID=Europe/London:20200924T143100 DTSTAMP:20201222T162417Z CREATED:20201222T162417Z LAST-MODIFIED:20201222T162417Z UID:25930-1600956000-1600957860@gainsborough-tc.gov.uk SUMMARY:Armed Forces Day\, Remembrance Sunday & War Memorial Working Group DESCRIPTION:Armed Forces\, Remembrance Sunday _ War Memorial WG - Thursday 24 September 2020\nPresent:                                 Councillor Tim Davies (Chairman) \nCouncillor Matt Boles – ex officio (arrived at the meeting at 2.16pm) \nCouncillor Liz Clews \nCouncillor Keith Panter – ex officio \nCouncillor James Plastow \nRichard Lindsey \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \nJessica Flowers                      Administration Support Officer \nSean Alcock                            Operations Manager \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nIan Bradley \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting Thursday 6 February 2020 be confirmed and signed as a correct record. \n  \nNote: Councillor Panter abstained from voting on the above resolution. \n  \n  \n\n WORKING GROUP MEMBERSHIP\n\n  \nWorking Group NOTED that Frank Charlton has withdrawn from the membership of the Working Group. The working group thanked his for his work and wished him well. \n  \n  \n  \n  \n  \n  \n  \n  \n  \n02 \n  \n  \n\n COMMUNITY SERVICES COMMITTEE RESOLUTION (Paper B)\n\n  \nThe Working Group NOTED the report considered by the Community Services Committee on 14 July 2020 and the following resolution: \nRESOLVED to: \n\nPostpone the Armed Forces Day event until weekend of Friday 25 June 2021 to Sunday 27 June 2021;\nthe budget being noted of £3\,582 for a 2021\, and;\n\niii.    the Administrative Support Officer be given delegated powers to organise and manage the event. \n  \nRESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE to increase the budget for the 2021 Armed Forces Day from £3\,582 to £5\,000. \n  \n  \n\n ARMED FORCES & COMMUNITY DAY 2021 (Paper C)\n\n  \nThe Working Group NOTED the contents of the report regarding  the 2021 Armed Forces and Community Day event. \n  \nRESOLVED to: \n\nNote the contents of this report and in particular that the event might not take place at all in 2021 or that it might be in a very different form than envisioned for 2020\, and;\nconsider a more detailed assessment of the risk and what might be possible at a future meeting.\n\n  \n  \n\n WAR MEMORIAL UPDATE\n\n  \nThe Working Group NOTED the update about the improvement works made to the War Memorial from the Operations Manager and that further works were planned for the grassed area. \n  \n  \n\n REMEMBRANCE SUNDAY \n\n  \nNote: Councillor Boles joined the meeting at 2.16pm \n  \nThe Working Group received an update from Admin Support Officer for the 2020 Remembrance Sunday event. \n  \nRESOLVED to: \n\nlook into the possibility of live streaming the event;\nawait guidance from LCC with regards Remembrance Sunday restrictions; and\n\niii. once LCC guidance received the Admin Support Officer in communication with the Chairman\, call an Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting for a one item agenda. \n  \n  \n\n DATE OF NEXT MEETING \n\n  \nThe working group NOTED the next scheduled meeting for the working group is Thursday 26 November at 2.00pm. \n  \n            RESOLVED to change the start time to 1.30pm. \n  \nThe meeting concluded at 2.31pm URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-day-remembrance-sunday-war-memorial-working-group-2/ CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20200924T140000 DTEND;TZID=Europe/London:20200924T140000 DTSTAMP:20210128T121733Z CREATED:20210125T100027Z LAST-MODIFIED:20210128T121733Z UID:26301-1600956000-1600956000@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday September 2020 DESCRIPTION:22ARME~1\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Matt Boles – ex officio (arrived at the meeting at 2.16pm) \nCouncillor Liz Clews \nCouncillor Keith Panter – ex officio \nCouncillor James Plastow \nRichard Lindsey \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \nJessica Flowers                      Administration Support Officer \nSean Alcock                            Operations Manager \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nIan Bradley \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting Thursday 6 February 2020 be confirmed and signed as a correct record. \n  \nNote: Councillor Panter abstained from voting on the above resolution. \n  \n  \n\n WORKING GROUP MEMBERSHIP\n\n  \nWorking Group NOTED that Frank Charlton has withdrawn from the membership of the Working Group. The working group thanked his for his work and wished him well. \n  \n\n COMMUNITY SERVICES COMMITTEE RESOLUTION (Paper B)\n\n  \nThe Working Group NOTED the report considered by the Community Services Committee on 14 July 2020 and the following resolution: \nRESOLVED to: \n\nPostpone the Armed Forces Day event until weekend of Friday 25 June 2021 to Sunday 27 June 2021;\nthe budget being noted of £3\,582 for a 2021\, and;\n\niii.    the Administrative Support Officer be given delegated powers to organise and manage the event. \n  \nRESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE to increase the budget for the 2021 Armed Forces Day from £3\,582 to £5\,000. \n  \n  \n\n ARMED FORCES & COMMUNITY DAY 2021 (Paper C)\n\n  \nThe Working Group NOTED the contents of the report regarding  the 2021 Armed Forces and Community Day event. \n  \nRESOLVED to: \n\nNote the contents of this report and in particular that the event might not take place at all in 2021 or that it might be in a very different form than envisioned for 2020\, and;\nconsider a more detailed assessment of the risk and what might be possible at a future meeting.\n\n  \n  \n\n WAR MEMORIAL UPDATE\n\n  \nThe Working Group NOTED the update about the improvement works made to the War Memorial from the Operations Manager and that further works were planned for the grassed area. \n  \n  \n\n REMEMBRANCE SUNDAY \n\n  \nNote: Councillor Boles joined the meeting at 2.16pm \n  \nThe Working Group received an update from Admin Support Officer for the 2020 Remembrance Sunday event. \n  \nRESOLVED to: \n\nlook into the possibility of live streaming the event;\nawait guidance from LCC with regards Remembrance Sunday restrictions; and\n\niii. once LCC guidance received the Admin Support Officer in communication with the Chairman\, call an Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting for a one item agenda. \n  \n  \n\n DATE OF NEXT MEETING \n\n  \nThe working group NOTED the next scheduled meeting for the working group is Thursday 26 November at 2.00pm. \n  \n            RESOLVED to change the start time to 1.30pm. \n  \nThe meeting concluded at 2.31pm. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-september-2020/ LOCATION:Virtual CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20200227T093000 DTEND;TZID=Europe/London:20200227T103000 DTSTAMP:20210119T133543Z CREATED:20210119T133543Z LAST-MODIFIED:20210119T133543Z UID:26228-1582795800-1582799400@gainsborough-tc.gov.uk SUMMARY:Armed Forces Day\, Remembrance Sunday & War Memorial Working Group - Late February DESCRIPTION:Armed Forces\, Remembrance Sunday & War Memorial WG - Thursday 27 February 2020\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor James Plastow \nRichard Lindsey \nFrank Charlton \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \nJessica Flowers                      Administration Support Officer \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nCouncillor Chris Lambie \nCaz Davies \nIan Bradley \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS (Paper A)\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting Thursday 6 February 2020 be confirmed and signed as a correct record. \n  \nNote: Councillor Panter & Plastow abstained from voting on the above resolution. \n  \n  \n\n ARMED FORCES/COMMUNITY DAY 2020\n\n  \n\nSTALLS\n\nCouncillor Dannatt updated the members that approximately 50 applications have been requested/sent out. Admin Support Officer updated that 10 have been received back to date. \n  \n\nCATERING\n\nCouncillor Dannatt and Admin Support Officer noted to the group that there are currently 4 catering stands. It was confirmed that the Rotary Club are unable to be involved. \n  \n     RESOLVED: To allow Dinky Donuts a space but not Andree Ashcroft. \n  \n\nSTAGE ENTERTAINMENT\n\n  \nRichard Lindsey noted to the group the current entertainment schedule. \n  \nRESOLVED that the stage entertainment be\, La Di Dahs\, Dr Swing\, Jane Darling and Hep to the Jive\, the Admin Support Officer to confirm bookings. \n  \nRESOLVED to accept the quotation from JG Audio for the PA system. \n  \nMethodist Church Choir to liaise with Richard Lindsey regarding a performance. \n  \n\nMARKET PLACE INFRASTRUCTURE\n\n  \n     RESOLVED: Admin Support Officer to book the listed dancefloor \n  \nInvestigations of the riverside festival chairs had not taken place therefore seating is deferred until the next meeting. \n  \n\nNON-STAGE ENTERTAINMENT\n\n  \nRESOLVED: Admin Support Officer to book the Allo Allo characters and Battle pipes and Punch and Judy. \n  \n\nMILITARY VEHICLES\n\n  \nCurrent vehicles attending noted as: \n  \n101st Airborne \nScunthorpe and Lincoln TA would be bringing trucks. \nThe Re-enactors at the Old Hall will have vehicles in that area. \n2 x Aircraft cockpits will be within the market place. \n  \nPing and CO-OP Travel have agreed sponsorship of £350.00 each towards the vintage bus. \n  \n     RESOLVED: Admin Support Officer to book the vintage bus for rides. \n  \nIt was noted that Stagecoach may also provide a vintage bus for journeys \n  \n\nEVENT PROGRAMME\n\n  \nAdmin Support Officer noted to the group that 3x adverts have so far been paid for. \n  \nFree adverts for Ping\, Coop\, Ford\, Old Hall and Gainsborough Town Council \n  \n     RESOLVED: to allow a 50% discount to FunPrintz in the Programme \n  \nRESOLVED: that any discounts offered for Programme/stalls etc must be brought to the working group acceptance \n  \n\nCHILDRENS ACTIVITIES\n\n  \nAdmin Support Officer noted ride quotes to the group \n  \nRESOLVED: to book Tooleys x 2 and additional item from quote to be forwarded by Richard Lindsey. \n  \n     RESOLVED: to not hire inflatables for the event. \n  \n  \nCouncillor Clews noted to the group that the Morton Ladies will be providing activities such as Knitting and Poppy Crafts. \n  \n\nARMED FORCES INVOLVEMENT\n\n  \nFrank Charlton noted to the group that the Army and Air Cadets will be attending and will have a stall and provide activities. \n  \nRichard Lindsey noted that the Lincoln and Scunthorpe TA will attend with recruitment stands. \n  \n\nOUTSIDE BODY LIAISON\n\n  \nIt was noted that The Old Nick are unable to participate/be involved within the event. \n  \nCouncillor Dannatt noted that the Heritage Centre will have a stall and provide vintage children’s games/history displays and vintage tractors. \n  \nAll Saints Church will allow the use of the grounds for a children’s area including hosting an Airsoft activity \n  \nThe Old Hall are organising a living history area on the grounds and will be apply for a community grant to help fund it. \n  \n\nACT OF REMEMBRANCE\n\n  \nFrank Charlton updated the group that he is meeting with the Reverend from All Saints Church soon to finalise Order of Service. \n  \n\nPARADE\n\n  \nThe Parade has been timed to be a 10 minute walk route\, total length of time will depend on length of the parade. \n  \nFrank Charlton noted to the group the need to ensure the various bollards on route were down/removed. \n  \nRESOLVED: that the Parade assembly time will be 10am and the Parade will begin at 10.30am. The Act of Remembrance will begin once the tail of the parade has reached the Market Place. \n  \n\nRBL BIKE BRANCH\n\n  \nFrank Charlton noted to the group the possibility of some bikes following the parade. \n  \n\nLOCAL SERVICE PERSONNEL / VETERANS\n\n  \n3 local veterans noted that may attend \n  \n     RESOLVED: – to widen the search to further areas around West Lindsey \n  \n\nFLY PAST\n\n  \nFrank Charlton is awaiting to hear back from the Spitfires \n  \nAdmin Support Officer to submit application for the Red Arrows \n  \n  \n\nBUDGET / FUNDING\n\n  \nAdmin Support Officer noted to the group the current funds received of £2\,132 and noted the submission of the MOD funding for £5\,000. \n  \nNote: Councillor Clews left the meeting at 10.44am \n  \n\nHEALTH & SAFETY\n\n  \nAdmin Support Officer and Councillor Davies updated the group on the SAG meeting at WLDC. \n  \n     RESOLVED: to book St Johns Ambulance and First Aiders x 4 as per quote \n  \n     RESOLVED: to allow the use of generators \n  \nRESOLVED: to ask stalls/activities to take litter home and we will litter pick during the day and at the end of the event and take refuse away. \n  \nMembers NOTED quotes were still being sought for Traffic Management companies. \n  \nRESOLVED to delegate authority to Officers to appoint a Traffic Management company once 3 quotes had been received\, in order to attend a meeting with Highways on 18 March. \n  \nCouncillor Davies is to speak to Wendy Osgodby at WLDC regarding using the ‘Old Standard’ building as an event headquarters. \n  \n\nPUBLICITY / ADVERTISING / SOCIAL MEDIA\n\n  \nRESOLVED: to print the posters as produced via Richard Lindsey with the addition of the Salute our Forces Logo \n  \nRESOLVED: to order 2x the amount of Leaflets and Posters and not to pursue a Gainsborough Life Advertisement. \n  \nRESOLVED: to have a banner designed via Richard Lindsey that matches the poster theme\, Frank Charlton to obtain quote from Elite Signs and Admin Support Officer to also source quotes. \n  \nAll social media publicity is to come from the Town Council page. \n  \n\nADMIN SUPPORT OFFICER (EVENT MANAGER) REPORT (if any)\n\n  \nNo further information to report that hadn’t already been discussed in previous items \n  \n\nANY OTHER INFORMATION NOT ALREADY DISCUSSED\n\n  \nRichard Lindsey noted to the group that Tony Foulds will be in attendance. \n  \nCouncillor Dannatt advised he was in touch with BBC Presenter Dan Walkers agent. \n  \nAdmin Support Officer to send invitations to Lord Lieutenant of Lincolnshire\, Edward Leigh\, Councillor Rollings and the surrounding local Parish Councils. \n  \n\nWAR MEMORIAL PROJECT\n\n  \nMembers noted the current position of the project being that the planning application is ready to submit following further investigation into the Heritage report requirements from the Conservation Officer. \n  \n\n DATE OF NEXT MEETING \n\n  \nThe following working group meeting scheduled for Thursday 19th March at 9.30am. \n  \nThe meeting concluded at 11.16am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-day-remembrance-sunday-war-memorial-working-group-late-february/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20200206T093000 DTEND;TZID=Europe/London:20200206T170000 DTSTAMP:20210119T133058Z CREATED:20210119T132846Z LAST-MODIFIED:20210119T133058Z UID:26224-1580981400-1581008400@gainsborough-tc.gov.uk SUMMARY:Armed Forces Day\, Remembrance Sunday & War Memorial Working Group February DESCRIPTION:Armed Forces\, Remembrance Sunday & War Memorial WG - Thursday 6 February 2020\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor James Plastow \nIan Bradley (arrived at 9.31am) \nFrank Charlton \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \nJessica Flowers                      Administration Support Officer \n  \n  \nAlso Present:                        X1 Members of the Public \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nApologies received from Richard Lindsey \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \nNote: Ian Bradley arrived at 09.31am. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting Thursday 9 January 2020 be confirmed and signed as a correct record. \n  \nNote: Councillor Plastow abstained from voting on the above resolution. \n  \n  \n\nTO NOTE THE RESOLUTION FROM COMMUNITY SERVICES COMMITTEE 14TH JANUARY 2020\n\n  \nMembers NOTED the resolution at Community Services Committee ‘that Members approve of the Armed Forces and Community Day 2020 event plan and indicative budget.’ \n  \n\n ARMED FORCES/COMMUNITY DAY 2020\n\n  \n\nMembers noted that several members have been contacting the same people and that more communication between members is needed to prevent this.\n\n  \n\nMembers noted a variety of updates that have arisen\,\n\n  \nRESOLVED – That Forces Attendees\, Forces Charities\, those Raising funds for the Event Charity and those providing free activities for children are able to hold a space at no charge as these will make up the Forces/Welfare zone in and around the Market Place. \n  \nAdmin Support Officer noted to the group that WLDC have identified that to have music past 4pm\, an additional entertainments license is required. \n  \nRESOLVED To end stage entertainment at 4pm rather than apply for additional license which would involve costs up to £300. \n  \nRESOLVED To include the Lah Di Dah Trio in the stage timetable at a cost of £185.00 for 2x 30 mins or 1x 45-60min slots. \n  \nFrank Charlton requested the group determine whether the parade will be a formal one which must take into account Military procedure. \n  \nRESOLVED – To hold the Parade as a Formal Parade – Participants are to be invited and arranged by Frank Charlton and Caz Davies including on the day. \n  \nFrank Charlton is to speak to Mr Hand regarding the possibility of flyovers. \n  \nMembers noted the quote from Tooleys amusements for a carousel and swing boats and would like to await further quotes/options. \n  \nCouncillor Lambie requested the Admin Support Officer put a call out on the Facebook Page for Veterans/Families of Veterans to get in touch. \n  \nMembers noted a quote supplied via Richard Lindsey for vintage deck chairs for the marketplace. Members noted the chairs in storage at Richmond House from the Friends of Richmond Park may be of use and free to use. Councillor Davies and Councillor Dannatt are to inspect the chairs and report findings to next working group meeting before a decision is made on whether to use these or hire the deck chairs. \n  \n\nAdmin Support Officer highlighted that invitations to and confirmations of who is attending the event or Parade from the Forces/Forces Charities is a priority. (Including Military Vehicles/Displays etc)\n\n  \n\nThe Deputy Clerk highlighted that the meetings need to be more productive and structured going forward\, therefore suggested a much more specific agenda be produced for future meetings where members are requested to produce a basic report to identify progress and updates.\n\n  \nNote: Councillor Plastow left the meeting at 10.38am \n  \nNote: Councillor Clews left the meeting at 10.43am \n  \n\n DATE OF NEXT MEETING \n\n  \nThe following working group meeting scheduled for Thursday 27th February at 9.30am. \n  \nThe meeting concluded at 11.00am. \n  URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-day-remembrance-sunday-war-memorial-working-group-february/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20200109T093000 DTEND;TZID=Europe/London:20200109T100000 DTSTAMP:20210119T133307Z CREATED:20210119T133307Z LAST-MODIFIED:20210119T133307Z UID:26226-1578562200-1578564000@gainsborough-tc.gov.uk SUMMARY:Armed Forces Day\, Remembrance Sunday & War Memorial Working Group January DESCRIPTION:Armed Forces\, Remembrance Sunday & War Memorial WG -Thursday 9 January 2020\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter \nIan Bradley \nFrank Charlton \nRichard Lindsay \n  \n  \nIn Attendance: \n  \nTom Clay                                Town Clerk \nRachel Allbones                      Deputy Clerk / RFO \nJessica Flowers                      Administration Support Officer \n  \n  \nAlso Present:                        Councillor Kenneth Woolley (arrived at 9.35) \nCouncillor Sally Loates (arrived at 9.40) \nx3 Members of the Public \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nNone received \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting 19th December 2019 be confirmed and signed as a correct record. \n  \nNote: Councillor Panter abstained from voting on the above resolution. \n  \n  \n\n ARMED FORCES/COMMUNITY DAY 2020\n\n  \nNote: Councillor Woolley arrived at 9.35am. \n  \n\nThe working group NOTED the event plan and indicative budget papers.\n\n  \nNote: Councillor Loates arrived at the meeting at 9.40am. \n  \n\nIan Bradley confirmed to the group that the income from advertising space for the programme will be put towards the cost of the event. Money from sale of the programme – before and during the event – will be for the event charity.\n\n  \nIan Bradley noted to the group that PING will be contributing £350 towards the cost of the vintage bus. \n  \nRichard Lindsey confirmed to the group that FORD will be donating £2\,000 towards the entertainment fees of the event in exchange for advertisement on the stage and the space provision for 2 vehicles. Richard Lindsey is to forward agreement details to the office. Richard Lindsey also noted his contact with Help for Heroes who will be donating use of a Hero Bear costume for the day. He also confirmed that the Marine display team would like to attend with a 36tonne recovery truck and paintball activity. \n  \nCouncillor Clews noted to the group that herself\, Councillor Rollings and Councillor Panter will donate £500 from each of their councillor initiative funds towards the event. \n  \nCouncillor Dannatt noted to the group that the stall booking forms have been completed and are currently being issued. Councillor Dannatt is to contact Bradshaw’s regarding a stage truck for the event. \n  \nAdmin Support Officer to look into costings/options for vintage children’s rides/activities. \n  \nThe member of public who attended as a representative of Sturgate Airfield noted to the group that he is trying to secure a free flight for the Working Group to raffle/include within the programmes. \n  \n  \n\n WAR MEMORIAL\n\n  \n            Working Group noted the ongoing progress of the planning application. \n  \n\n DATE OF NEXT MEETING \n\n  \nThe following working group meeting scheduled for Thursday 9th February at 9.30am. \n  \n  \nThe meeting concluded at 10.28am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-day-remembrance-sunday-war-memorial-working-group-january/ CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20191219T093000 DTEND;TZID=Europe/London:20191219T093000 DTSTAMP:20210125T094108Z CREATED:20210125T094038Z LAST-MODIFIED:20210125T094108Z UID:26293-1576747800-1576747800@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday December 2019 DESCRIPTION:18ARME~1\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor James Plastow – arrived at 9.33am \nIan Bradley \nFrank Charlton \nRichard Lindsay \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Town Clerk \nJessica Flowers                      Administration Support Officer \n  \n  \nAlso Present:                         x2 Members of the Public \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nNone Received \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting 28th November 2019 be confirmed and signed as a correct record. \n  \n            Note: Councillor Plastow arrived at the meeting at 9.33am. \n  \n  \n\n ARMED FORCES/COMMUNITY DAY 2020\n\n  \n\nAdmin Support Officer and Cllr Davies updated the group on the meeting with LCC highways and police that they were happy for the event to take place with the proposed road closures.\nAdmin support officer noted to the group the plan as advised by WLDC to submit Councillor Initiative fund to all district councillors and ascertain support before looking to Match funding.\nRESOLVED – to end the event at 5pm and re-evaluate for the following year.\nRESOLVED – to have the parade route from the Bus station\, up to Market Street\, through Lord street\, down Caskgate Street and back up through Silver street to the Market Place\, subject to approval from the Safety Advisory Group.\nVictoria Mason from the Old Hall confirmed they would take ownership of the re-enactors (with admin support from the group) which would enable them to apply from the community grants scheme to cover the cost of the re-enactors.\nGroup members noted their progress within job roles\nMembers received PAPER B confirming their roles in the planning process.\n\n  \n  \n\n WAR MEMORIAL\n\n  \n            Working Group noted the ongoing progress of the planning application. \n  \n\n DATE OF NEXT MEETING \n\n  \nThe following working group meeting scheduled for Thursday 9th January at 9.30am. \n  \n  \nThe meeting concluded at 10.22am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-december-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20191128T093000 DTEND;TZID=Europe/London:20191128T093000 DTSTAMP:20210125T093747Z CREATED:20210125T093722Z LAST-MODIFIED:20210125T093747Z UID:26291-1574933400-1574933400@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday November 2019 DESCRIPTION:17ARME~1\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter – ex-officio \nCouncillor James Plastow – arrived at 9.44am \nIan Bradley \nFrank Charlton \nRichard Lindsay \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Town Clerk \nJessica Flowers                      Administration Support Officer \n  \n  \nAlso Present:                         x1 Member of the Public \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nCouncillor James Plastow – to be late. \nCaz Davies \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting 14th November 2019 be confirmed and signed as a correct record. \n  \nNote: Councillor Lambie abstained from voting on the above resolution. \n  \n  \n\n ARMED FORCES/COMMUNITY DAY 2020\n\n  \n\nMembers noted the current draft plan and SAG Event plan which is also required to be submitted. Members discussed the possible impact of the Euros on the event and therefore will await the schedule before confirming the event close time.\n\n  \n\nMembers noted the draft budget.\n\n  \nNote: Councillor Plastow arrived at the meeting at 9.44am. \n  \n\nCharity\n\nRESOLVED: to use Combat Stress as the event charity for 2020. \n  \nNote: Councillor Davies abstained from voting on the above resolution. \n  \n\nStalls\n\n  \nMembers allocated stalls/space costings which will include a donation to charity as follows: \n  \nCharity/information: £12 (inc £2 donation to the charity) \nBusiness: £20 (inc £5 Donation to the charity) \nCatering: £65 (inc £5 Donation to the charity) \n  \n\nAllocated job roles for research/planning process:\n\n  \n\nHealth and Safety (incl Security) – Cllr Tim Davies\, (alongside Admin Support Officer and Ops Manager)\nStalls (incl Catering) – Cllr Dannatt\nAct of Remembrance & Parade (incl RBL Bike Branch) – Frank Charlton\, Cllr T Davies& Caz Davies\nArmed Forces Involvement –Cllr Davies\, Frank Charlton and Ian Bradley\nFunding – Admin Support Officer\nOutside Body Liaison- Cllr Dannatt & Ian Bradley\nEntertainment (incl Re-enactors) – Richard Lindsey\nMilitary Vehicles – Cllr Davies and Richard Lindsey\nRotary Club BBQ – Cllr Clews\nFinding Local Service Personnel/veterans – Cllr Plastow and Cllr Lambie\nPublicity Brochure – Ian Bradley\nChildrens Activities –\n\n  \nNote: Councillor Panter left the meeting at 10.24am \nNote: Councillor Clews left the meeting at 10.40am. \n  \nCouncillor Plastow to provide his security qualifications to see if he is able to work along side hired security at the event. \n  \n  \n\n WAR MEMORIAL\n\n  \n            Working Group noted the ongoing progress of the planning application. \n  \n\n DATE OF NEXT MEETING \n\n  \nThe following working group meeting scheduled for Thursday 19th December at 9.30am. \n  \nThe meeting concluded at 10.56am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-november-2019-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20191114T093000 DTEND;TZID=Europe/London:20191114T093000 DTSTAMP:20210125T093501Z CREATED:20210125T093355Z LAST-MODIFIED:20210125T093501Z UID:26289-1573723800-1573723800@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday November 2019 DESCRIPTION:16ARME~1\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Keith Panter (ex-officio) \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Town Clerk \nJessica Flowers                      Administration Support Officer \n  \n  \nAlso Present:                         Ian Bradley\, Dick Lindsay \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nCouncillor Chris Lambie\, \nCouncillor James Plastow – to be late. \nCaz Davies \n  \n  \n\n TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.\n\n            \n            None declared \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting 31st October 2019 be confirmed and signed as a correct record. \n  \n  \n\n WORKING GROUP MEMBERSHIP\n\n  \nRESOLVED that Ian Bradley and Richard Lindsay are appointed as Members of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group. \n  \nNote: Ian Bradley and Richard Lindsay completed a statement acknowledging their receipt of the Gainsborough Town Council Code of Conduct. \n  \n  \n\n WORKING GROUP REMIT FOR ARMED FORCES DAY\n\n  \nThe working group noted the remit. \n  \n  \n\n ARMED FORCES DAY 2020\n\n  \n\nTo discuss overall event management and booking admin\n\n  \nRESOLVED that the overall event management\, bookings\, confirmations and paperwork will be managed by the Admin Support Officer. \n  \n  \n\nEvent plan – including site plan to be submitted to Safety Advisory Group (SAG) in due course\n\n  \nName of event – Armed Forces and Community Day\, will have aspects of VE/VJ day celebrations. \n  \nTown Centre area looking at using\, Market Place\, Market Street\, Lord Street\, Silver Street\, Church Street\, Parnell Street\, The Old Hall\, Parish Church\, Whittons Gardens. \n  \nLook at road closures for Market Street\, Church Street\, Market Place\, Silver Street and Lord Street. The Admin Support Officer to apply. \n  \n  \n\nUpdate on event progress and actions including complete and outstanding\n\n  \n\nThe Town Hall is looking at doing a 1940’s evening on the Saturday night to compliment the event.\nThe PA for the Bike Fest is happy to do the PA for the event\n\n  \nCouncillor Davies to contact Sandtoft Tram Museum for use of a bus. \n  \nRichard Lindsey has provisionally booked acts for the whole day\, all contact s to be provided to the Admin Support Officer. \n  \nMembers happy with the poster produced through Richard Lindsey. \n  \n  \n\nTo agree proposals for budget submission to Community Services Committee meeting of 15 January 2020. (Deadline for reports is Thursday 9 January 2020)\n\n  \nTo come in due course. \n  \n  \n\nExternal funding opportunities\n\n  \nTom Smith is looking / applying for funding for the event. \nIt was requested that he advised the Admin Support Officer what funding he will be applying for in order to not apply twice. It was noted that all funding must come to the Town Council. \n  \n  \n\n REMEMBRANCE SUNDAY \n\n            \n            The working group discussed how the Remembrance Sunday components ran. There were no        issues identified to be addressed for the following year. \n  \nNote: Councillor Clews left the meeting at 10.37 \n  \n\n WAR MEMORIAL\n\n  \n            The office staff noted to the group that a tree survey was due to start that will identify which       tree at the war memorial is recommended for removal and noted to the group that the Planning       Application and Tree Works Application are currently being worked on. \n  \n\n DATE OF NEXT MEETING \n\n  \nThe Admin Support officer suggested an informal ‘brainstorming’ meeting prior to the next meeting\, this was agreed and will take place Tuesday 19th November at 2pm. \n  \nThe following working group meeting scheduled for Thursday 28th November 9.30am \n  \nThe meeting concluded at 10.48am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-november-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20191031T093000 DTEND;TZID=Europe/London:20191031T093000 DTSTAMP:20210125T093039Z CREATED:20210125T093005Z LAST-MODIFIED:20210125T093039Z UID:26287-1572514200-1572514200@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday October 2019 DESCRIPTION:15ARME~1\n Present: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Keith Panter (ex-officio) \nCouncillor James Plastow \nFrank Charlton – Royal British Legion (RBL) \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Town Clerk \nJessica Flowers                      Administration Support Officer \n  \n  \nAlso Present:                         Ian Bradley\, Chris Rodgers\, Dick Lindsay \n  \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nCouncillor Chris Lambie \nCaz Davies \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nRESOLVED that the minutes of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group meeting 26th September 2019 be confirmed and signed as a correct record. \n  \n  \n\n WORKING GROUP MEMBERSHIP\n\n  \nRESOLVED under Standing Order 10.a.vi to alter the order of business and take item 4 next. \n  \n            \n\n ARMED FORCES DAY 2020\n\n  \nRESOLVED to amend the RECOMMENDATION TO COMMUNITY SERVICES COMMITTEE \nfrom: – \nThat the Committee approves the holding of an Armed Forces / Community Day event in 2020 at Marshalls Sports Ground on Saturday 27 June 2019 between 11am and 5pm and makes a recommendation to the Management and Finance Committee for budget provision at £5\,000. Noting that external funding at an equivalent value is to be pursued and that the same significant level of working group member / volunteer activity is needed to deliver the event to: – \nThat the Committee approves the holding of an Armed Forces / Community Day event in 2020 in Gainsborough town centre on Sunday 28th June 2020 and makes a recommendation to the Management and Finance Committee for budget provision at £5\,000. Noting that external funding at an equivalent value is to be pursued. \n  \n  \n            Note: Councillors Davies & Plastow abstained from voting on the above resolution. \n  \n  \n\n WORKING GROUP MEMBERSHIP\n\n  \nRESOLVED TO RECOMMEND TO FULL COUNCIL to amend Structure and Functions in order to allow 3 additional ‘third party community members with an interest in the project or able to act as a subject matter expert’. \n  \n  \nNote: Ian Bradley\, Chris Rogers and Dick Lindsay left the meeting. \n  \n  \n\n REMEMBRANCE SUNDAY \n\n            \n            Admin Support Officer noted to the group the current progress of the organisation. \n  \nCouncillor Davies and Frank Charlton are to ask All Saints Church if they wish to use the There But Not There figures. \n  \nAdmin Support Officer to print and provide act of remembrance sheets for the war memorial service. \n  \nCouncillor Clews volunteered to help with the tea/coffees on the day. \n  \nMembers of the group clarified that there were 2 plans for Poppy Cascades\, one will be within   the Church and the second is planned to go on the Old Hall in 2021\, however that neither are the             project of the Town Council and therefore are no longer relatable to the Working Group \n  \n  \n\n WAR MEMORIAL\n\n  \n            Admin Support Officer noted to the group ADB Builders have carried out works to level the       block paving around the War Memorial free of charge. \n  \nThe group discussed the need to have drawing/plans made up of where the fence will be moved       to enable the planning application to move forward. \n  \n\n DATE OF NEXT MEETING \n\n  \nThursday 14th November 9.30am \nThe meeting concluded at 10.20am. \n  URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-october-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190926T093000 DTEND;TZID=Europe/London:20190926T093000 DTSTAMP:20210125T092702Z CREATED:20210125T092630Z LAST-MODIFIED:20210125T092702Z UID:26285-1569490200-1569490200@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday September 2019 DESCRIPTION:14ARME~1\nPresent: \nCouncillor Tim Davies (Chairman) \nCouncillor Liz Clews \nCouncillor Dennis Dannatt \nCouncillor Chris Lambie \nCouncillor Keith Panter (ex-officio) \nCouncillor James Plastow \nCaz Davies – Royal British Legion (RBL) \nFrank Charlton – Royal British Legion (RBL) \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Town Clerk \nJessica Flowers                      Administration Support Officer \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nNone received. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \n                        RESOLVED that the Minutes of the Remembrance Sunday & Armed Forces Day Working                      meeting 9th August be confirmed and signed as a correct record. \n  \nNote: Councillor Clews & Lambie abstained from voting on the above resolution. \n  \n  \n\n REMEMBRANCE SUNDAY\n\n  \n            Members noted the current position in regards to Remembrance Sunday \n  \nCouncillor Dannatt volunteered to help on the day with road closures and Caz Davies will ask her dad if he can volunteer as previous years. \n  \n  \n\n WAR MEMORIAL\n\n            \nMembers noted the resolution from Community Services Committee not to send a Pre-Application advice submission\, but instead move forward with the submission of a full planning application and intended tree work application. \n  \nMembers were advised that the Deputy Clerk did not currently have the capacity to move these forward. \n  \nCaz Davies advised that she would make enquiries to see if a volunteer would complete the applications\, with the Working Group approving them prior to submission. \n            \n\n ARMED FORCES DAY 2020\n\n  \nMembers received and discussed update from Community Services Committee meeting held on  11th September\, Councillor Dannatt noted to the group that some outside parties would like to present to Community Services Committee to take over/help with the organising of the event. Admin Support Officer presented an idea to hold a VE celebration in 2020 and postpone Armed Forces Day until 2021 to give time to re-assess the event and have more planning time. \n  \n  \n\n DATE OF NEXT MEETING \n\n  \nProvisional date Thursday 17th October 9.30am \n  \nThe meeting concluded at 10.10am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-september-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190809T090000 DTEND;TZID=Europe/London:20190809T090000 DTSTAMP:20210125T092237Z CREATED:20210125T092123Z LAST-MODIFIED:20210125T092237Z UID:26283-1565341200-1565341200@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday August 2019 DESCRIPTION:13ARME~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Dennis Dannatt \nCouncillor James Plastow \nCouncillor Keith Panter (ex-officio) – arrived at 9.08am \nCaz Davies – Royal British Legion (RBL) \nFrank Charlton – Royal British Legion (RBL) \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \nJessica Flowers                      Administration Support Officer \n  \n  \n\nAPOLOGIES FOR ABSENCE\n\n  \nCouncillor Liz Clews \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETINGS\n\n            \nNote: Councillor Panter arrived at 09.08am \n  \n                        RESOLVED that the Minutes of the Remembrance Sunday & Armed Forces Day Working                                  meeting 21st and 28th June be confirmed and signed as a correct record. \n  \nNote: Councillor Plastow abstained from voting on the above resolution. \n  \n  \n\n EVENT EVALUATION \n\n  \nThe budget position as presented in Paper B was noted. It was requested that the monetary value of the staff time to support the event was also included in the summary report to Community Services Committee. \n  \nCouncillor Dannatt presented some of his own observations from attending the event and feedback he had received from the public\, which included: \n  \n\nNeed for clearer identification of the first aid point\nIncreased health and safety checks during the active event\nChildren on bikes caused some disruption during the evening’s entertainment.\n\n  \n RESOLVED that the collected charity monies be donated 50% to SAFFA and 50% to the Gainsborough Scouts\, with the final position included in the submission to Community Services Committee. \n  \nCaz Davies and Frank Charlton abstained from the discussion and subsequent voting in relation to charity allocation. \n\n REPORT TO COMMUNITY SERVICES\n\n  \nThe group reviewed the draft report as previously circulated and requested the addition of staff costs and final charity collection figures into the report. Members noted the need to shorten the event for 2020. \n  \nRESOLVED to amend the recommendation within the draft report in relation to budget request from £2\,700.00 to £5\,000.00 \n  \nRESOLVED to recommend that a shortened event from 11am to 5pm is held in 2020 at Marshalls Sports Ground on Armed Forces Day 2020 (27th June). \n  \n  \n\n REMEMBRANCE SUNDAY\n\n  \nMembers noted the current position regarding Remembrance Sunday arrangements. The Clerk requested an update on the planned Poppy Cascade\, the members organising this advised that discussions with LCC regards use of the Old Hall had been deferred due to consultation with English Heritage as to future control of the site. However as there was now clarity a meeting would be pursued\, however should a cascade in this location not be possible then this would be created within the Church. \n  \n  \n\n WAR MEMORIAL PROJECT\n\n  \nThe Clerk gave a brief update as to the current position and the funds to date at £2\,500.00 held in earmarked reserves. She noted the original indicative costs at £60k – £80k for the full project including the roll of honour. She advised the group that enquiries had been made to WLDC as to the need for planning permission if works were just to fencing and ground space via development of the memorial garden only. The resulting advice was “that it is highly likely that this development will require planning permission and further assistance can be provided through a further pre-application enquiry”. \n  \nThe Clerk advised that the current cost of a pre-application submission to the Planning Authority was £146.00 plus VAT. Councillor Panter expressed his significant frustration at the slow progress of the project and referenced work he and another Councillor had already done in relation to moving fencing. Cllr Panter advised that he would not attend any further meetings of this Working Group and left the meeting at 9.52am. Remaining Members were keen that pre-application advice was sought in order to progress the project. \n  \nRESOLVED that a recommendation for the associated spend be made to Community Services Committee. \n  \nFrank Charlton noted to the group that the project has RBL support and that a significant proportion of the ‘Clock in the box’ funds will be donated to the project at £457.00. He further advised that Gainsborough Lions wish to support and raise funds for the project but need a presentation of the project including a costed project outline to secure match funding from within their wider organisation. He reiterated the RBL’s position in supporting the project. \n  \n  \n\n COMMITTEE MEMBERSHIP\n\n  \nThe Chair advised that Cllr Schofield had resigned from the Working Group. The Clerk advised that the vacancy would be referred to Full Council. \n\n DATE OF NEXT MEETING \n\n  \nMembers agreed that the next meeting would be arranged for a Thursday in September\, after the evaluation report and 2020 proposal had been considered at Community Services Committee on 11 September 2019. \nMeeting concluded at 10.08am \n  URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-august-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190628T150000 DTEND;TZID=Europe/London:20190628T150000 DTSTAMP:20210121T165914Z CREATED:20210121T165722Z LAST-MODIFIED:20210121T165914Z UID:26261-1561734000-1561734000@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance June 2019 DESCRIPTION:12ARME~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Dennis Dannatt \nCouncillor Keith Panter (ex-officio) \nCaz Davies – Royal British Legion (RBL) \nFrank Charlton – Royal British Legion (RBL) \n  \nIn Attendance: \n  \nClaire Hill                                Clerk \n  \n  \n\nAPOLOGIES \n\n  \nCouncillors noted apologies from Cllrs Clews\, Plastow and Schofield. \n  \nIt was agreed that today’s meeting would be used as a working site visit for the event the following day and that any formal business including approval of the Minutes of the previous meeting would be deferred to the next formal meeting. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETING\n\n  \n                        RESOLVED that this item be deferred. \n  \n  \n\n PRE- EVENT \n\n  \n            Members agreed: \nRespite / refreshment area for volunteers as changing room 2 \nPavilion kitchen to be used for refreshments for guests – Clerk to source \nArrangement for restricted numbers in TENS area \nStage management to Caz Davies \nThe stewards meeting to be held 29 June at 10am would address: Role allocation\, break rota\, parking\, toilets and sun safety. \nCivic guests to meet with Frank Charlton 2.50pm ahead of 3pm act of remembrance \nFire assembly point designated as arena \n  \nCllr Panter left the meeting at 3.30pm \n  \n  \n\n POST EVENT \n\n  \n            Members agreed: \nCharity buckets and radios to be locked changing room 2 on event closure \nMule to be garaged \n  \nMeeting concluded at 3.45pm \n  URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-june-2019/ LOCATION:Marshalls Sports Ground and Community Hall CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190621T093000 DTEND;TZID=Europe/London:20190621T093000 DTSTAMP:20210121T163541Z CREATED:20210121T162600Z LAST-MODIFIED:20210121T163541Z UID:26259-1561109400-1561109400@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday June 2019 DESCRIPTION:11ARME~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Dennis Dannatt \nCouncillor Keith Panter (ex-officio) \nCaz Davies – Royal British Legion (RBL) \n  \nIn Attendance: \n  \nJessica Flowers                      Administration Support Officer \nSean Alcock                            Operations Manager \n  \n  \n\nAPOLOGIES \n\n  \nCouncillors noted apologies from Cllrs Clews\, Plastow\, Schofield and Frank Charlton. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETING\n\n  \n                        RESOLVED that the Minutes of the Remembrance Sunday & Armed Forces Day Working                                  group 7th June 2019 be confirmed and signed as a correct record. \n  \n  \n\n BUDGET UPDATE\n\n  \n            Members noted the current position in relation to budget. \n  \n  \n\n PARKING PROVISION /TRAFFIC MANAGEMENT\n\n  \nFollowing advice from Operations Manager\, members agreed not to cone Middlefield Lane/close  off Pingle close\, however office to create no parking signs to go on cones around entrance of  site and on the grass verge at Pingle close to attempt to minimise parking disruption without   placing anything upon the highway. Members agreed that civic invitees may park on site. \n  \n  \n\n CHARITY ALLOCATION\n\n  \nMembers discussed the requirement of charity allocation to be for local charities\, and now to be chosen after the event. \n  \nRESOLVED – to purchase 5x lockable charity collection buckets. (C Davies abstained) \n  \n  \n\n ACT OF REMEMBRANCE\n\n  \nCouncillor Davies noted to members that the Act of Remembrance is in place\, service sheets have been produced to be handed out at the event. \n  \n\n STEWARDS/STAFF BRIEFING\n\n  \nMembers agreed to hold a stewards meeting at 10am on the day of the event in the pavilion.          Office to create sheet/pack to hand out so everyone has a copy of safety plans/procedures/rules               for bar/food area. \n  \n  \n\n STAGE AND ARENA TIMETABLE & BOOKING UPDATE\n\n  \n            Members noted the current timetables and any changes. \n  \n\n ACTIONS UPDATE\n\n            \nAs the stalls now have reached 28\, the stall hire will be kept at 30 to allow for any additional    bookings. \nCllr Davies noted to the group that following police meetings\, they are happy with the event            and have no concerns. \nSite plans are currently being mapped out. \nHay bales will arrive Friday afternoon\, individuals will collect after the event. \n  \n  \n\n DATE OF NEXT MEETING \n\n  \nMembers agreed that the next meeting would be arranged for Friday 28 June 2019 – 3.00pm on site. \n  \n            Meeting concluded at 10.11am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-june-2019-2/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190607T093000 DTEND;TZID=Europe/London:20190607T093000 DTSTAMP:20210121T161551Z CREATED:20210121T161522Z LAST-MODIFIED:20210121T161551Z UID:26256-1559899800-1559899800@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday June 2019 DESCRIPTION:10ARME~1 \nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor James Plastow \nCouncillor Dennis Dannatt \nCouncillor Keith Panter (ex Officio) \nCaz Davies – Royal British Legion (RBL) \n  \n  \nIn Attendance: \n  \nJessica Flowers                      Admin Support Officer \n  \n  \n\nAPOLOGIES \n\n  \nCouncillors noted apologies from Cllr Clews and Frank Charlton. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETING\n\n  \n                        RESOLVED that the Minutes of the Remembrance Sunday & Armed Forces Day Working                                  be confirmed and signed as a correct record. \n  \n  \n\n BUDGET UPDATE\n\n  \n            Members noted the current position in relation to budget. \n  \n  \n\n ADVERTISING\n\n  \n                        RESOLVED to order 7\,500 A5 leaflets at a cost of £86.00 \n  \n  \n\n ENTERTAINMENT\n\n  \n            RESOLVED that Marks Magic Kingdom be booked for 11-2pm at the event at a cost of                                 £220.00 \n  \n            RESOLVED that the fee for Face Painter will be offered at £30 \n  \n            RESOLVED that additional re-enactors will be booked at a cost of £395.00 \n  \n  \n\n CHARITY ALLOCATION \n\n  \nAfter discussion Committee agreed to allocate 2 charities this year. 1 potentially being a charity that provides specially trained dogs to former service personnel to help with physical and/or mental health and 1 being a local charity within the town. \nMembers are to research charities and bring suggestions/options to the next meeting. \n\n ACT OF REMEMBRANCE\n\n  \nAs Frank Charlton was not at the meeting\, limited information was relayed to the members.             Members noted as per previous years the chair of WLDC is only required to be present for the             ceremony and is not required to take any action. Office to ask if Chair would like to be present                  for  opening. \n  \n  \n\n STAGE AND ARENA TIMETABLE\n\n  \nStage timetable was noted and acknowledged as finalised\, Caz Davies and Cllr Davies noted                       that an arena timetable will be drawn up to reflect the additional re-enactors. \n  \n  \n\n ACTIONS UPDATE\n\n  \nOffice to: \n  \nPrint 150 copies of Local Resident Notices to be distributed. \n  \nFinalise and order A5 Leaflets. \n  \nConfirm entertainer. \n  \nMake copies of Risk Assessments to be available on event day. \n  \nSend a thank you letter to Unite & create Sponsor list. \n  \nCreate a list of places to distribute leaflets. \n  \nCllr Panter to visit farm in Scotter to enquire about haybales. \n  \nCllr Davies to meet with Police. \n  \n  \n\n DATE OF NEXT MEETING \n\n  \nMembers agreed that the next meeting would be arranged for Friday 21 June 2019 – 9.30am \n  \n            Meeting concluded at 10.47am. URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-june-2019/ CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190524T093000 DTEND;TZID=Europe/London:20190524T093000 DTSTAMP:20210121T160256Z CREATED:20210121T160228Z LAST-MODIFIED:20210121T160256Z UID:26254-1558690200-1558690200@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday May 2019 DESCRIPTION:9ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor James Plastow \nCouncillor Dennis Dannatt \nCouncillor Keith Panter (ex Officio) \nFrank Charlton – Royal British Legion (RBL) \nCaz Davies – Royal British Legion (RBL) \n  \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \nJessica Flowers                      Admin Support Officer \n  \n  \n  \n\n APPOINTMENT OF CHAIR\n\n  \nRESOLVED that Councillor Davies be elected Chairman of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group. \n  \n  \n\n APPOINTMENT OF VICE CHAIR\n\n  \nRESOLVED that Councillor Plastow be elected Vice Chairman of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group. \n  \n  \n\nWORKING GROUP MEMBERSHIP\n\n  \nRESOLVED that Frank Charlton and Caz Davies are appointed as Members of the Armed Forces Day\, Remembrance Sunday & War Memorial Working Group. \n  \nNote: Mr Charlton and Mrs Davies completed a statement acknowledging their receipt of the Gainsborough Town Council Code of Conduct. \n  \n  \n\n APOLOGIES FOR ABSENCE\n\n  \nApologies NOTED from Councillors Clews and Schofield. \n  \n  \n\n MINUTES FROM THE PREVIOUS MEETING\n\n  \nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Friday 26th April 2019. \n  \nRESOLVED that the Minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Friday 5th April 2019 be confirmed and signed as a correct record. \n  \nNote: Councillors Dannatt and Plastow abstained from voting on the above resolution. \n  \n\nBOOKING UPDATE\n\n  \nThe Working Group noted the current bookings and additions to be added. Members agreed that the group should evaluate this year’s event as soon as possible after delivery to enable recommendation to be made to Community Services Committee regards a 2020 event to enable bookings to be sought earlier. \n  \nMembers agreed to book Jane Darling to the 8pm Stage slot at a cost of £150.00 \n  \nMembers agreed that officers should discuss options with a children’s entertainer to visit/perform based on a fee of £200.00. \n  \nMembers agreed to offer the Zorb company opportunity to attend as a pitch holder and charge for their activity. \n  \n  \n\n ACTIONS\, ADVERTISING\, TENS\n\n            \nRESOLVED that Cllr Woolley and Cllr Loates are (as originally planned) the providers of First Aid cover to the event. \n  \nRESOLVED that upon confirmation with WLDC\, the TENS application will be submitted in the name of Cllr T Davies. \n  \nVarious other actions were discussed and it was agreed that: \n\nOfficers to seek printing prices to speed up the poster availability\nOfficers to locate and charge radio’s\n\n  \nMembers noted the following items: \n\n\n\nSkip hire confirmed at a cost of £100.\nAMP Rose have agreed to give us use of their carpark\, Schools still to confirm.\n1 week prior to event a stewards meeting will take place include volunteers to discuss roles/requirements.\n\n\n\n            \n  \n\n EVENT PLAN\n\n            \nMembers agreed to meet the following week on site to begin defining the site plan and to complete the event plan. \n  \n  \n\n BUDGET UPDATE\n\n  \n            Members noted the current position in relation to budget. \n  \n  \n\n DATE OF THE NEXT MEETING\n\n  \nMembers agreed that the next meeting would be arranged for Friday 7th June 2019 at 9.30am. \n  \n  \n            Meeting concluded at 10.47am. \n  \n  URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-may-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190405T093000 DTEND;TZID=Europe/London:20190405T093000 DTSTAMP:20210121T154528Z CREATED:20210121T154423Z LAST-MODIFIED:20210121T154528Z UID:26250-1554456600-1554456600@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday April 2019 DESCRIPTION:7ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Caz Davies \nCouncillor Keith Panter \nFrank Charlton – Chairman of Royal British Legion (RBL) \n  \nIn Attendance: \nClaire Hill                                Town Clerk \nJessica Flowers                      Admin Support Officer \n  \n  \n  \n\n APOLOGIES FOR ABSENCE AND REASONS GIVEN\n\n  \nApologies noted from Councillor Kenneth Woolley and Councillor Sally Loates. \n  \n\n MINUTES (Paper A)\n\n  \n\nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Friday 1 March 2019.\n\n  \nRESOLVED that the Minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Friday 1 March 2019 be confirmed and signed as a correct record. \n  \n  \n\nEXTERNAL FUNDING\n\n  \n\nFrank Charlton noted that the RBL had decided to allocate the donation money from last year’s event (£366) to be re-invested into the 2019 event\, with a stipulation that £100 was to be allocated to support the Poppy Cascade in 2019.\n\n  \n\nCouncillors noted the MOD Grant funding amount and the terms & conditions that are to apply going forward with the project.\n\n  \n  \n\nARMED FORCES DAY PROJECT UPDATE\n\n  \nProgress to date was noted and the following actions were agreed: \n  \nCouncillor C Davies to: \n  \nSend office up to date details regarding timetables. \n  \nContinue to search for hay bales. \n  \nChase up artwork for this year’s poster. \n  \nSpeak to Mums & Dads about reserving an advert and cost. \n  \nBook 2 x inflatables as per quotation received (£590 for 2\, Including staff and insurance). \n  \nDetermine the use of parking at local schools and AMP. \n  \nConfirm Re-enactors. \n  \nCouncillor T Davies: \nContinue to source/confirm military vehicles. \n  \nRing Lincs Transport Museum. \n  \nTo determine Bomb Disposal attendance. \n  \nSpeak to Police about coning Middlefield Lane & cannon noises / explosives. \n  \nProvide stakes for Bins at the event. \n  \nBring in 2x Banners to office. \n  \nTo contact skip hire\, establish price and book. \n  \nEmail BBC Radio Lincolnshire. \n  \nFrank Charlton: \n  \nTo take banners to Elite Signs to have dates and logo made up. \n  \nCouncillor Panter: \nWaiting to re-confirm Spitfire due to uncertainty. \n  \nTo speak to contact for possible Stagecoach Community Bus to be present. \n  \nOfficers to: \n  \nApply for Temporary Events License in Councillor C Davies name. \n  \nApply for PPL License. \n  \nGain quotation for MOD Armed Forces Day ‘feather’ displays. \n  \nSource heavy duty bin bags for use with stakes as bins for the event. \n  \nBook Stagecoach Community Bus \n  \n\n DATE OF NEXT MEETING\n\n  \nMembers agreed that the next meeting would be arranged for Friday 26th April 2019 at 9.30am. \n  \n            Meeting concluded at: 10:26am URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-april-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190301T093000 DTEND;TZID=Europe/London:20190301T093000 DTSTAMP:20210120T165845Z CREATED:20210120T165813Z LAST-MODIFIED:20210120T165845Z UID:26248-1551432600-1551432600@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday March 2019 DESCRIPTION:6ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Matthew Boles (ex-officio) \nCouncillor Caz Davies \nCouncillor Keith Panter \nFrank Charlton – Chairman of RBL \n  \n  \nIn Attendance: \nClaire Hill                                Town Clerk \nJessica Flowers                      Admin Support Officer \n  \n  \n  \n\n APOLOGIES FOR ABSENCE AND REASONS GIVEN\n\n  \nCouncillor Kenneth Woolley \n  \nRESOLVED to accept the apologies received and reasons given. \n  \n\n MINUTES (Paper A)\n\n  \n\nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Friday 8 February 2019.\n\n  \nRESOLVED that the Minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Friday 8 February 2019 be confirmed and signed as a correct record. \n  \n  \n\nEXTERNAL FUNDING\n\n  \n\nMembers noted the resolution from Management and Finance Committee\, to approve grant submissions by the Working group and allocation of any grant monies received to the Armed Forces Day 2019 Budget.\n\n  \n\nIt was noted that two Councillor Initiative Fund submissions had been successful\, and funds had now been received (£220 and £106).\n\n  \n  \n\nPROPOSED BUDGET – ARMED FORCES/COMMUNITY DAY 2019\n\n  \nMembers reviewed the proposed budget\, \n  \nRESOLVED – to recommend the budget to the Community Services Committee Meeting on the 12th March 2019\, as set out within Paper B \n  \n  \n\nARMED FORCES DAY PROJECT UPDATE\n\n  \nProgress to date was noted and the following actions were agreed: \n  \nCouncillor C Davies to: \n  \n*Confirm stage hire. \n  \nList entertainment costs and schedule (to date). \n  \nTo detail to office the business who want their information removed. \n  \nTo source another company to provide inflatables/children’s activities. \n  \nProvide details of booking for ‘War Re-enactors’. \n  \n*Confirm 1940’s trio singers at a charge of £50 for travel expenses. \n  \nContact owners of ‘old AMP rose’ parking to discuss using the car park. \n  \nContinue update to Risk Assessments as and when we have more information\, and compile in a    folder to be available on the day. \n  \nTo source 20 Hay Bales. \n  \n*After budget approval from Community Services Committee \n  \nCouncillor T Davies: \n  \n*To confirm/book military vehicle attendance at a current price of £100. \n  \nCreate notice for local residents\, to be displayed 2-3 weeks prior to the event. \n  \nTo meet with local Police to discuss traffic management on Middlefield Lane. \n  \nRequest and book skip. \n  \n*After budget approval from Community Services Committee \n  \nCouncillor Panter: \n  \nConfirmed Spitfire attendance. \n  \nOfficers to: \n  \nInvite dignitaries for the Act of Remembrance including Lord Left Lieutenant of Lincolnshire\, Chair of West Lindsey Council\, Mayor of West Lindsey Council and Group Captain Beldon. \n  \nConfirm and apply for Events License and PPL Music License. \n  \nLog booking forms received. \n  \nBook 4 x toilets as per last year. \n  \nObtain Insurance from Councillor Woolley and Loates for First Aid. \n  \nConfirm Mule to be available for the event. \n  \n\n DATE OF NEXT MEETING\n\n  \nMembers agreed that at this stage of preparations a monthly meeting would suffice\, and it was agreed that the next meeting would be arranged for Friday 29 March 2019 at 9.30am. \n  \n  \n            Meeting concluded at: 10:14am URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-march-2019/ CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20190208T093500 DTEND;TZID=Europe/London:20190208T093500 DTSTAMP:20210120T165359Z CREATED:20210120T165317Z LAST-MODIFIED:20210120T165359Z UID:26246-1549618500-1549618500@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday February 2019 DESCRIPTION:5ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Matthew Boles (ex-officio) \nCouncillor Caz Davies \nCouncillor Keith Panter \nCouncillor Kenneth Woolley \nFrank Charlton – Chairman of RBL \n  \n  \nIn Attendance: \n  \nClaire Hill                                Town Clerk \nJessica Flowers                      Admin Support Officer \n  \n  \n  \n\n APOLOGIES FOR ABSENCE AND REASONS GIVEN\n\n  \nCouncillor Sally Loates \n  \nRESOLVED to accept the apologies received and reasons given. \n  \n  \n\n MINUTES (Paper A)\n\n  \n\nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Tuesday 30 October 2018\n\n  \nRESOLVED that the minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Tuesday 30 October 2018 be confirmed and signed as a correct record. \n  \nNote: Councillor Boles abstained from voting on the above resolution. \n  \n  \n\nARMED FORCES / COMMUNITY DAY 2019 \n\n  \nCommittee reviewed their remit for Armed Forces Day\, namely delivery of the event and recommendation of the associated budget to Community Services Committee. \n  \nMembers reviewed the feedback and observations from the 2018 and noted that: \n  \nThe event name would remain the same as it allows for wider applications to external funding sources and allows for existing banners to be reused. \n  \nOnsite preparations for this year’s event would take place on the Thursday and Friday prior to the event. \n  \nThe event would run from 11am to 9pm\, with the Act of Remembrance to take place at 3pm. \n  \nCouncillor C Davies noted that consent was gained at the 2018 event to contact exhibitors with details of the 2019 event once known. \n  \nGreater provision for bins and toilets to be made this year than previously. \n  \nBetter use of internal Pavillion space to be made. \n  \nCouncillor Woolley & Councillor Loates are to provide medical support at the event. \n  \nStage hire and compere worked very well and members agreed that the same arrangements should be sourced for 2019. It was agreed that the stage location would be brought forward this year. \n  \nCouncillor T Davies noted that the event had been officially registered on the Armed Forces Website. \n  \n  \n\nARMED FORCES DAY BUDGET PROPOSALS\n\n  \nMembers reviewed the budget for 2018 and agreed that the charge for stalls would remain the same as 2018\, £0 for information stalls\, £5 for a school/charity\, £10 for a business and £60 for catering. \n  \nRESOLVED to base the 2019 budget recommendation to Community Services Committee on 2018 income and expenditure levels and seek permission to secure arrangements in line with the draft budget. \n  \nRESOLVED to submit external funding applications to both the WLDC Councillor Initiative Fund and the Armed Forces Fund and that recommendation would be made to Management and Finance Committee to accept the grants if successful and allocate for spend in line with the proposed event budget (and in accordance with Standing Orders and Finance Regulations). \n  \n  \n\nARMED FORCES DAY PROJECT UPDATE\n\n  \nProgress to date was noted and the following actions were agreed: \n  \nCouncillor C and T Davies to: \n  \n\nContact Scotter Craft Fayre to organise and run stalls within the pavilion.\n\n  \n\nEdit poster from 2018 to reflect time & date and correct omissions from 2018 and arrange printing.\n\n  \n\nBook the stage and ensure that compere has audio of the National Anthem available for the Act of Remembrance.\n\n  \n\nSpeak to the Police in regard to the cannons firing and the possibility of traffic cones along Middlefield Lane to prevent traffic / parking issues and disruption.\n\n  \n\nReview and update associated Risk Assessments for the event.\n\n  \nCouncillor Panter to: \n  \n\nContinue discussions regards vehicles and fly past and liaise with Cllrs C and T Davies on progress.\n\n  \nCouncillor Woolley to: \n  \n\nSeek Tiger Mouth fly past and bomb disposal car and liaise with Cllrs C and T Davies on progress.\n\n  \nFrank Charlton to: \n  \nOrganise the Act of Remembrance and the associated invitations. \n  \nOfficers to: \n  \n\nSubmit grant funding applications\n\n  \n\nInvestigate and implement temporary events and alcohol licenses\n\n  \n\nBanners to be updated and sited in previous locations.\n\n  \n\nToilet hire (noting the need for additional).\n\n  \n\nHay bales are to be sought for stage seating.\n\n  \n\nGrounds staff required for set up\, at the event and clearing the site post event\n\n  \n\nPermission to park to be sought from AMP Rose\, St Georges Hall and Whites Wood Lane School.\n\n  \n\n2018 booking form to be updated with 2019 details and reference to privacy notice and traffic restrictions (no car movement until 5pm). Electronic and hard copies to be made available to Cllr C Davies\n\n  \n\nMarkets stalls x 30 to be sourced and costed via WLDC operational services.\n\n  \n\nSkip hire to be secured for clearance activities at the end of the event.\n\n  \n  \n\n DATE OF NEXT MEETING\n\n  \nMembers agreed that at this stage of preparations a monthly meeting would suffice\, and it was agreed that the next meeting would be arranged for early March. \n  \n  \n  \nMeeting concluded at: 10:30am URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-february-2019/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20181030T100000 DTEND;TZID=Europe/London:20181030T100000 DTSTAMP:20210120T164622Z CREATED:20210120T164532Z LAST-MODIFIED:20210120T164622Z UID:26244-1540893600-1540893600@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday October 2018 DESCRIPTION:4ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Keith Panter \nCouncillor Kenneth Woolley \nFrank Charlton \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \nSean Alcock                            Operations Manager \nPenny Rourke                         Admin Support Officer \n  \n  \n  \n\n APOLOGIES FOR ABSENCE AND REASONS GIVEN\n\n  \nCouncillor Caroline Davies \n  \nRESOLVED to accept the apologies received and reasons given. \n  \nMembers NOTED Councillor Liz Clews had resigned from the Working Group due to struggling to make the times the meetings are called for. \n  \n  \n\n MINUTES (Paper A)\n\n  \n\nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Tuesday 17 July 2018\n\n  \nRESOLVED that the minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Tuesday 17 July 2018 be confirmed and signed as a correct record. \n  \nNote: Councillor Woolley abstained from voting on the above resolution. \n  \n  \n\nREVIEW OF REMEMBRANCE SUNDAY ORGAISATIONAL PROCEDURES\n\n  \nMembers received an update from Admin Support Officer on arrangements. \n  \nWar Memorial is due to be cleaned this week. \n  \nFrank Charlton asked whether poppies should be placed on the Perspex Tommie’s round the alter in the church. \n  \nRESOLVED to not put poppies on the Perspex tommie’s. \n  \nThe Deputy Clerk advised that Peter Bradshaw had asked to use the silhouette tommie’s in the chapel for the open weekend whilst they are not in use at the War Memorial. \n  \nRESOLVED to allow Peter Bradshaw to use the silhouette tommie’s for the General Cemetery chapel whilst not in use at the War Memorial. \n  \nMembers were advised that there is a possibility a red arrow will fly over the war memorial following the 2 minutes silence. \n  \nThe Operations Manager advised that road closure arrangements and signage is all in place. \n  \nFrank Charlton advised both Army and Air Cadets will be taking part in the parade this year and Members were happy with arrangements of the parade to the War Memorial. \n  \n  \n\nSUPPORT FOR REMEMBRANCE SUNDAY REFRESHMENTS\n\n  \nCouncillor T Davies advised Brenda and Clare from Friends of Richmond Park will make and serve the soup and The Affordable Food Shop will provide the soup. \n  \nThe Deputy Clerk advised that she would purchase all other refreshments and would welcome Councillor support to serve on the day. \n  \n  \n\nARMED FORCES / COMMUNITY DAY 2019\n\n  \nMembers considered resolutions from Community Services Committee & Management and Finance Committee following recommendation from the Working Group. \n  \n Community Services Committee – RESOLVED to hold a Community / Armed Forces Day event at Marshalls Sports Ground on Saturday 29 June 2019 and request that Council budget £5\,000 for the event. \n  \n Management and Finance Committee – RESOLVED to support the event but it will need to go the full budget process which will not be agrees until Full Council in January 2019. \n  \nCouncillor Tom Davies advised that arrangements have already begun\, and will be looking at other ways to have military vehicle displays for next year. \n  \n  \n\n DATE OF NEXT MEETING\n\n  \nTuesday 4 December 2018 at 10am. \nMeeting concluded at: 10:45am URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-october-2018/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20180717T100000 DTEND;TZID=Europe/London:20180717T100000 DTSTAMP:20210120T163902Z CREATED:20210120T163648Z LAST-MODIFIED:20210120T163902Z UID:26241-1531821600-1531821600@gainsborough-tc.gov.uk SUMMARY:Armed Forces & Remembrance Sunday July 2018 DESCRIPTION:3ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Caroline Davies \nCouncillor Keith Panter \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk / RFO \n  \n  \n  \n\n APOLOGIES FOR ABSENCE AND REASONS GIVEN\n\n  \nMr Frank Charlton \nCouncillor Liz Clews \n  \n  \n\n MINUTES (Papers A\, B & C)\n\n  \n\nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Thursday 26 April 2018\n\n  \nRESOLVED that the minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Thursday 26 April 2018 be confirmed and signed as a correct record. \n  \n  \n\nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Thursday 24 May 2018\n\n  \nRESOLVED that the minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Thursday 24 May 2018 be confirmed and signed as a correct record. \n  \n  \n\nMinutes of the meeting of Remembrance Sunday & Armed Forces Day Working Group held Friday 15 June 2018\n\n  \nRESOLVED that the minutes of the Remembrance Sunday & Armed Forces Day Working Group meeting held on Friday 15 June 2018 be confirmed and signed as a correct record. \n  \n  \n\n ARMED FORCES DAY DEBRIEF\n\n  \nMembers discussed the layout. They were of the view that the stage new stage location worked well and having a food / drink court also gave all caterers the same opportunity to sell their goods. \nIt was noted that at future events the two toilets near the scoring hut would be relocated to near the stage. \n  \nAll feedback from the event has been positive\, and people are already requesting the date for next years event. \nIt was noted that some town residents advised they didn’t realise the event was taking place\, so more social media\, posters and possibly flyers into schools next year. \n  \nRESOLVED to RECOMMEND TO COMMUNITY SERVICES COMMITTEE and MANAGEMENT AND FINANCE COMMITTEE to hold a Community / Armed Forces Day event at Marshalls Sports Ground on Saturday 29 June 2019 and the Council will provide a budget of £5\,000. \n  \n  \n\n REMEMBRANCE SUNDAY\n\n  \nOrganisation had begun with regards to road closure. The Admin Support Officer will provide an update at the next meeting. \n  \n  \n\n DATE OF NEXT MEETING\n\n  \nTuesday 25 September 2018 at 10am. \n  \nMeeting concluded at: 10:27am URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-july-2018/ CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20180615T090000 DTEND;TZID=Europe/London:20180615T170000 DTSTAMP:20210120T162503Z CREATED:20210120T162258Z LAST-MODIFIED:20210120T162503Z UID:26239-1529053200-1529082000@gainsborough-tc.gov.uk SUMMARY:Armed forces & Remembrance Sunday June 2018 DESCRIPTION:2ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Caroline Davies \nCouncillor Keith Panter \nCouncillor Liz Clews \n  \n  \nIn Attendance: \n  \nPenny Rourke                         Admin Officer \n  \n  \n  \n\n APOLOGIES FOR ABSENCE AND REASONS GIVEN\n\n  \nMr Frank Charlton \n  \n  \n\n UPDATE\n\n  \n            Councillor Caz Davies gave an update of organisation of Armed Forces and Community Day. \n  \nConfirmation of 60 stalls and areas\, only 3 stalls remaining. \n  \nAMP booked. \n  \n            Stalls to be delivered and erected Friday evening and dismantled Saturday.\n  \nPortaloo booked. \n  \nTop area of playing field to be used for parking for stallholders and re-enactors\, who will only be       allowed to leave at the end of the event. \n  \nPolice informed of event. \n  \nVolunteers required for collecting money from Climbing Wall\, Skate Park and Zorbs. Rota to be      created. \n  \nCleaning stuff required i.e. bags\, litter pickers etc.  There will be a skip on site for stallholders and catering vans to dispose of rubbish during the event. \n  \nCouncillor Caz Davies is to plan layout of stalls at weekend and all information is available on             request. \n  \nNo further meetings prior to event\, however debrief to take place immediately after event. Planning for 2019 to commence asap and Councillors Caz and Tim Davies will want to be involved in next year’s event even if they are not elected. \n  \n  \nMeeting concluded at: 9:40am \n  \n  URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-war-memorial-2018/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT BEGIN:VEVENT DTSTART;TZID=Europe/London:20180524T093300 DTEND;TZID=Europe/London:20180524T170000 DTSTAMP:20210120T162802Z CREATED:20210120T161416Z LAST-MODIFIED:20210120T162802Z UID:26237-1527154380-1527181200@gainsborough-tc.gov.uk SUMMARY:Armed forces & Remembrance Sunday May 2018 DESCRIPTION:1ARMED~1\nPresent: \nCouncillor Tim Davies (Chair) \nCouncillor Liz Clews \nCouncillor Caz Davies \nCouncillor Keith Panter \nMr Frank Charlton- Royal British Legion \n  \n  \nIn Attendance: \n  \nRachel Allbones                      Deputy Clerk to the Council \n  \n  \n  \n\n APOLOGIES FOR ABSENCE AND REASONS GIVEN\n\n  \nNone received. \n  \n  \n\nARMED FORCES DAY GENERAL UPDATE\n\n  \nCouncillor C Davies updated Members of progress so far. \n  \n\n8 catering units booked\n2 bars booked\n22 out of 30 stalls booked\, interest in a further 6\, will be closing stall booking on 1 June in order to begin allocating positions\nWill require names and numbers for the stalls\, the office will do these once organised\n12 June arranged to attend Marshalls to plan the site\n29 June will be staking out areas\n\n  \nFrank had spoken to Elite Signs to see if they would sponsor the advertising banners or to do         them at cut price as last years banners have not been located. They are getting back to him. \n  \nFrank had spoken to the Manageress at Spar to see what staff members would be available for            assistance on the day as in the previous year. \n  \n  \n\n DATE OF NEXT MEETING\n\n  \nFriday 15 May 2018 at 9:00am \n  \n  \nMeeting concluded at 9.56am \n  \n  \n  URL:https://gainsborough-tc.gov.uk/meeting/armed-forces-remembrance-sunday-2018/ LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom CATEGORIES:Armed Forces Day and Remembrance Sunday END:VEVENT END:VCALENDAR