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Finance and Strategy Committee – 22.12.2021
December 22, 2021 @ 18:00 - 19:00
Agenda & meeting papers can be accessed in the PDF pack above.
MINUTES of a Meeting of the Finance and Strategy Committee held Wednesday 22 December 2021 at 6pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough
Present:
Councillor Matt Boles (Chairman) – ex officio
Councillor Tim Davies (Vice Chairman)
Councillor Richard Craig – ex officio
Councillor David Dobbie
Councillor Paul Key
In Attendance:
Belina Boyer Town Clerk
Rachel Allbones Deputy Clerk & RFO
1. TO RECEIVE APOLOGIES FOR ABSENCE
The Committee noted the apologies received from Cllrs Schofield, Plastow and Velan. Cllr Lambie did not attend.
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
There were none.
3. MINUTES FROM THE PREVIOUS MEETING (Papers A and B)
RESOLVED that the minutes of the Finance and Strategy Committee meeting held on Tuesday 16 November 2021 be confirmed and signed as a correct record.
RESOLVED that the minutes of the Extraordinary Finance and Strategy Committee meeting held on Thursday 25 November 2021 be confirmed and signed as a correct record.
4. FINANCIAL REPORTS (Papers C, D &E)
Committee received and considered the following reports:
i. Unpaid Expenditure Transactions for 17 December 2021
ii. Cashbook Summary (including due and unpaid transactions) for 17 December 2021
iii. Budget Comparison Report (including due and unpaid transactions) for 17 December 2021
RESOLVED that Members accept and approve the following reports: –
- Unpaid Expenditure Transactions for 17 December 2021
- Cashbook Summary (including due and unpaid transactions) for 17 December 2021
- Budget Comparison Report (including due and unpaid transactions) for 17 December 2021
5. MONTHLY BANK RECONCILIATIONS (Papers F)
Committee considered sign off of the monthly bank reconciliations for the months of for 30 November 2021 as per the paragraph 2.2 in Financial Regulations.
RESOLVED to accept and sign off the Bank Reconciliation for 30 November 2021.
6. 2022 / 2023 BUDGET (Paper G)
RESOLVED to RECOMMEND to Full Council to approve the budget as presented, representing a total budget requirement of £554.358.
RESOLVED to RECOMMEND to Full Council to approve the precept demand for £554.358 as informed by the budget.
7. INTERNAL AUDIT REPORT (Papers H)
The committee noted the action proposed namely review and re-format of the Risk Register, production of a revised budget for January meeting, Right-to-Work status review, VAT checks and unclaimed cheques to be written back.
RESOLVED to NOTE the proposed actions.
8. Co-Option Application (Paper I)
RESOLVED to adopt the co-option application form as part of the co-option process. .
9. ANNUAL REVIEW OF DATA PROTECTION POLICY PACK (Paper J)
RESOLVED to adopt the Data Protection Policy Pack with the amendments and additions as recommended.
Signed as a true record of the Meeting:______________________ Dated______________